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HomeMy WebLinkAboutMinutes - 03/04/2002 - City Council REGULAR MEETING MARCH 4, 2002 �. The Regular Meeting of the McHenry City Council was called to order by City Clerk Jones, at 7:30 P.M. on Monday, March 4, 2002 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer. City Staff in attendance were: City Administrator Lobaito, City Clerk Jones, City Attorney McArdle, Director of Public Works Marcinko, Director of Parks and Recreation Merkel, Deputy Chief Donahue. Absent: Mayor Althoff, Director Community Development Napolitano. In the absence of Mayor Althoff, City Clerk Jones requested a motion from Council to appoint a Mayor Pro Tem. Motion by Glab, seconded by Low, to appoint Alderman Bolger Mayor Pro Tem to chair the March 4, 2002 regularly scheduled meeting in the absence of Mayor Althoff. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Mayor Pro Tem Bolger took the chair. PUBLIC HEARING: VACATION PORTION OF CHARLES STREET �-' Mayor Pro Tem Bolger called the Public Hearing regarding the vacation of a portion of Charles Street to order at 7:35 p.m. Attorney Michael Torchalski appeared on behalf of the Petitioner, Shirley Strach. Staff noted at the February 4, 2002 regular Council meeting Mr. Torchalski notified Council Shawn Strach, on behalf of his grandmother Shirley Strach, is requesting vacation of Charles Street, south of Illinois Route 120. Mr. Torchalski stated the Charles Street right-of-way was platted but never developed as a street. The Plat of Vacation provides for Grants of Easement for a 30-foot easement for sanitary and water main utilities and a 20- foot easement for a sanitary sewer main on the western most end of Lot 11. At the February 4, 2002 meeting it was observed publication requirements had not been satisfied. Council postponed formal action pending receipt of a Certificate of Publication. Mr. Torchalski presented a Certificate of Publication dated February 12, 2002. Motion by Low, seconded by Glab, to close the Public Hearing at 7:36 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. March 4, 2002 Page 2 "1 Motion by Glab, seconded by Wimmer, to approve the Mayor and City Clerk's execution of an ordinance vacating that portion of Charles Street, south of Illinois Route 120 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. INVITATION TO ATTEND NISRA RECOGNITION BANQUET Director of Park and Recreation Merkel introduced Renee Torres, Regional Coordinator for Northern Illinois Special Recreation Association (NISRA) and Tara Diedrich, local resident and participant in the NISRA programs. Ms. Torres invited the Mayor and City Council to attend the 8`h Annual Recognition Banquet to be held at the Holiday Inn in Crystal Lake on Friday, April 12, 2002. Ms. Torres noted the highlight of the evening is recognition and presentation of awards to the Special Olympic Athletes. Ms. Torres introduced Tara Diedrich, a NISRA participant and Special Olympic Athlete. Ms. Diedrich informed Council she is thirteen years old, a resident of McHenry and a student of Parkland Middle School. Ms. Diedrich has been involved with NISRA programs since the age of five. Ms. Torres and Ms. Diedrich distributed invitations to NISRA's a Annual Recognition Banquet to Department Heads and City Council. Mayor Pro Tern Bolger complimented NISRA on their fine programs. TEN MINUTE PUBLIC INPUT Anton Rebel, a resident of McHenry, informed Council of his intent to organize a group of citizens to participate in the annual Boone Creek Cleanup in late June. Mr. Rebel requested each neighborhood organize and assist the group in their efforts. He stated he would like to schedule the clean-up on a Saturday in June from 9:00 a.m. to 1:00 a.m. Mr. Rebel announced he has performed this clean up successfully in years past with the cooperation of the City's Public Works Department. CONSENT AGENDA: Motion by Glab, seconded by Low, to approve the Consent Agenda, as presented: ■ Final payment to Peter Baker & Son, Co., for 2001 Street Program in an amount not to exceed $146,680.40. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. -, Motion carried. REQUEST FOR TEMPORARY USE OF PETERSEN PARK- HEARTLAND AIDS RIDE Director of Parks and Recreation Merkel stated the City of McHenry site for the March 4, 2002 Page 3 annual Heartland AIDS Ride stopover has been Knox Park on Green Street for the past several years. He explained expansion of the event and increased participation has necessitated locating a larger site. He introduced Jennifer Pickus, site coordinator for the Heartland AIDS Ride, advising Council he and Ms. Pickus today evaluated the accommodations at Petersen Park and found them satisfactory. Ms. Pickus addressed Council and expressed appreciation to the City of McHenry for enthusiastic support the past several years. She stated last year over $2,000,000 was raised by approximately 1500 bicycle riders. The riders traveled more than 500 miles over a six-day period, starting in Minneapolis-St. Paul and ending in Chicago. Ms. Pickus noted in previous years the event has been held the second week in July. This year they are requesting permission for a set up crew to arrive on July 25, 2002 to prepare for the riders to arrive on July 26. The riders would camp in Petersen Park overnight and depart for Chicago on Saturday, July 27, 2002. Motion by Low, seconded by Glab, to approve the request of the Heartlands AIDS Ride to utilize Petersen Park on July 26 and July 27, 2002 for the Ph Annual Heartlands AIDS Ride. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TRANSFER OF CLASS F2-6 LIQUOR LICENSE - FAMILY FOOD MART, 810 NORTH FRONT STREET Mayor Pro Tern Bolger stated Mayor Althoff is in receipt of a liquor license transfer request from Mr. Jagdish Shah, registered agent of McHenry Enterprises. He noted Mr. Shah recently purchased Family Food Mart located at 810 North Front Street. Mayor Pro Tern Bolger advised Council Mr. Shah has submitted all required paperwork, has met with Mayor Althoff, and he and his local manager have been fingerprinted by the McHenry Police Department. Motion by Glab, seconded by Murgatroyd, to approve the request of transfer of the Class F2-6 liquor license at 810 North Front Street from Family Food Mart of McHenry, Inc. d/b/a Family Food Mart to McHenry Enterprises, Inc. d/b/a Family Food Mart, subject to receipt of satisfactory fingerprint results for Mr. Jagdish Shah and his local manager. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. �-- INTERGOVERNMENTAL AGREEMENT FOR SNOWPLOWING - BETWEEN THE CITY OF MCHENRY AND MCHENRY TOWNSHIP Mayor Pro Tern Bolger stated the snowplowing program agreement has, in the past, March 4, 2002 Page 4 .., been reviewed on an annual basis. He opined the program provides consistently good service to the public. Staff is requesting an open-ended contract to eliminate the necessity for annual requests between the City of McHenry and the McHenry Township Road District. It was noted a 30-day termination clause is included in the Agreement should the City deem it necessary to cancel the contract in the future. Alderman Glab opined his concern with Paragraph Number seven entitled Amendment or Termination. He stated the paragraph calls for the mutual agreement of the parties in order to amend or terminate the contract. He suggested the words "or Termination" be expunged from the Agreement to avoid misunderstanding and confusion. Motion by Glab, seconded by Low, to approve an Intergovernmental Agreement for Snowplowing between the City of McHenry and McHenry Township Road District, subject to removing the words "or Termination' from the heading of Paragraph 7. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR INTERSECTION IMPROVEMENTS AND SIGNALIZATION CRYSTAL LAKE ROAD AND ROYAL DRIVE -ALDRIDGE ELECTRIC City Administrator Lobaito reminded Council this project was originally let for bid in August 2001. At that time, Home Towne Electric submitted the only bid in the amount of $267,430.10, considerably higher than the estimated $215,281 and the budgeted amount of $175,000. Council elected to reject Home Towne Electric's bid and re-bid the project mid-winter in anticipation of a better bidding climate. He stated at the second bid letting on February 19, 2002 the project received four bids. Aldridge Electric, Inc. of Libertyville was the lowest qualified bidder at $215,563.20. City Administrator Lobaito noted $250,000 for construction costs has been budgeted for this project in the 2002-2003 budget. Motion by Glab, seconded by Wimmer, to approve the award of contract for the intersection improvements and traffic signal project at Crystal Lake Road and Royal Drive to Aldridge Electric in an amount not-to-exceed $215,563.20. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None Absent: None Motion carried. ENGINEERING SERVICES AGREEMENT FOR INTERSECTION IMPROVEMENTS AND SIGNALIZATION AT CRYSTAL LAKE ROAD AND ROYAL DRIVE — SMITH ENGINEERING City Administrator Lobaito addressed Council stating the project was originally bid in March 4, 2002 Page 5 August of 2001. Due to the time lapse the proposed inspection cost has increased slightly. City Administrator Lobaito noted the proposed agreement with Smith Engineering would include staking and construction observation for the improvements and signalization of the Crystal Lake Road and Royal Drive intersection. Motion by Glab, seconded by Low, to approve an Engineering Services Agreement with Smith Engineering Consultants, Inc. for staking and construction observation services for intersection improvements and traffic signal at Crystal Lake Road and Royal Drive in an amount not-to-exceed $21,482. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None Absent: None Motion carried. AWARD OF BID FOR SIOUX LANE ELEVATED WATER STORAGE TANK REPAINTING AND REPAIR -JETCO, LTD., City Administrator Lobaito stated bid specifications were prepared and fourteen bids were received on February 19,2002, for the painting and repair of the Sioux Lane Elevated Water Storage Tank. The lowest qualified bidder was JETCO, Ltd. of Prospect Heights, Illinois in the amount of $217,860. He noted the project was originally budgeted in the 2001-2002 budget year; however, Baxter & Woodman discovered the water tower contained lead paint inside and outside. The expense involved in disposing of the lead paint necessitated re-budgeting the project in 2002-2003. It was then budgeted in the amount of$400,000. Motion by Murgatroyd, seconded by Wimmer, to approve award of the bid for the Sioux Lane Elevated Water Storage Tank repainting and repair to JETCO, Ltd. of Prospect Heights, Illinois, in amount not-to-exceed $217, 860. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR PROJECT MANAGEMENT AND INSPECTION OF THE SIOUX LANE ELEVATED WATER STORAGE TANK REPAINTING AND REPAIR- BAXTER AND WOODMAN INC. City Administrator Lobaito addressed Council explaining Baxter and Woodman is required to administer and inspect the project in order to comply with the standards imposed by the Illinois Environmental Protection Agency for proper containment of lead paint disposal. March 4, 2002 Page 6 "1 Motion by Murgatroyd, seconded by Low, to approve an Engineering Services Agreement with Baxter & Woodman for general construction overview, administration and inspection of the Sioux Lane Elevated Water Storage Tank repainting and repair, in an amount not to exceed $18,700.00. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. MAYOR—STATEMENT AND REPORT In Mayor Althoffs absence, there was no Mayor Statement and Report. COMMITTEE REPORTS There were no Committee Reports DEPARTMENT HEAD REPORTS Director of Public Works Marcinko recognized Engineering Inspector Jerry Johnson's efforts in the $1.3 million 2001 Street Program and his success in bringing the project in $6,000 under budget. Director of Parks and Recreation Merkel announced the sledding hill is open at Knox Park. City Administrator Lobaito advised Council Staff has been successful in obtaining additional funds, in the amount of $480,000, from the McHenry County Council of Mayors for the McCullom Lake Road/Route 31 Intersection Improvement Project. City Administrator Lobaito stated the project is scheduled to begin in the spring of 2003. City Administrator Lobaito reminded Council the Fiscal Year 2002/2003 Capital Projects Priority Rankings are due. City Administrator Lobaito noted discussions with representatives of the YMCA will be taking place in the Aldermen's Conference Room on Wednesday, March 13, 2002 at 6:00 p.m. City Administrator Lobaito stated cost overruns have been experienced involving the North Interceptor Sewer Project. Staff requested a Public Works Committee Meeting be scheduled for Monday, March 18, 2001 at 6:30 p.m. A representative from Baxter and Woodman will be in attendance to review and discuss the cost overruns. Public Works Committee Chairman Alderman Bolger suggested additional parking on Riverside Drive -, also be included as an Agenda Item for the Public Works Committee Meeting. NEW BUSINESS Mayor Pro Tern Bolger thanked City Clerk Jones and Deputy Clerk Kunzer for their March 4, 2002 Page 7 efforts in organizing the retirement party for Public Works Director Batt and Deputy Chief Donahue held at McHenry Country Club on March 1, 2002. Alderman Glab requested Staff make an effort to remove campaign signs from the right of ways. City Administrator Lobaito agreed. Alderman Glab requested additional information regarding the history of the gravel pit be provided to Council prior to the Committee of the Whole Meeting scheduled to take place on March 7, 2002 at 7:30 p.m. Alderman Glab suggested Staff monitor the Crystal Lake Road and Royal Drive intersection for six or eight months following traffic signal installation to determine the results of the traffic light on traffic patterns in the vicinity. No formal action was taken. ADJOURNMENT Motion by Low, seconded by Glab, to adjourn the meeting at 8:20 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 8:20 p.m. MAYOf PRO TE I CLERK