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HomeMy WebLinkAboutMinutes - 05/06/2002 - City Council REGULAR MEETING MAY 6, 2002 The Regular Meeting of the McHenry City Council was called to order by Mayor Althoff, at 7:30 P.M. on Monday, May 6, 2002 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd and Wimmer. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Jones, City Attorney McArdle, Director Public Works Marcinko, Director Community Development Napolitano, Director Parks and Recreation Merkel and Chief of Police O'Meara. Absent: None. OATH OF OFFICE Mayor Althoff requested Police Commission Secretary Marianna Wolfineyer, Police Commission Member Dennis Adams and Chief of Police O'Meara step forward and asked Ms. Wolfineyer to administer the Oath of Office to Officer Roger Pechous and Officer John Jones, promoting them to the position of Sergeant in the McHenry Police Department. Sergeant Jones introduced his family, stating he has been honored to serve the City of McHenry for the past thirteen years, the last four and one half as a detective, and expressed pride in being back in uniform working with the patrolmen. Sergeant Pechous introduced his family, stating his excitement with the promotion to sergeant. Mayor Althoff informed Council, Sergeant Brogan was appointed to the position of Deputy Chief by Police Chief O'Meara effective May 1, 2002. Chief O'Meara stated ..� Deputy Chief Brogan was called away on business. Mayor Althoff recognized Mrs. Brogan and requested she introduce the family. PRESENTATION, DUI ENFORCEMENT RECOGNITION Chief of Police O'Meara introduced Karen Gold, Victim Services Coordinator for Alliance Against Intoxicated Motorists. Ms. Gold acknowledged DUI enforcement efforts of Officer Jill Foley, Officer David Porter and Officer Eric Sexton. TEN MINUTE PUBLIC INPUT Bill Houck, a resident of 4307 Ponca Street, addressed Council, expressing concern regarding stone washing down the culvert at his residence. Don Hanrahan, a resident of 3307 Bretons Drive, iterated to Council he attended the March 11, 2002 Council meeting when he was assured his concerns regarding neighbors parking on lawns and sidewalks would be addressed. He noted tickets have been issued but the situation has not been rectified. INTRODUCTION OF NEW EMPLOYEE Director of Public Works Marcinko introduced Assistant Director of Public Works Brad Fink. Director Marcinko stated Mr. Fink began his employment with the City of McHenry on April 29, 2002 and arrives with seven years experience as an Engineering -� Inspector with the Village of Palatine. May 6, 2002 Page 2 i CONSENT AGENDA Alderman Murgatroyd requested Item #2, Final Payment to Custom Landscaping for $78,785 for Petersen Park Playground Equipment Installation be amended to reflect a correction indicating $38,033.75 as the final payment. Motion by Bolger, seconded by Low, to approve the Consent Agenda as amended: ■ Parks and Recreation Department, Picnic/Special Use Permits;; ■ Final payment to Custom Landscaping for $38,033.75 for Petersen Park playground equipment installation; ■ Recommendation to hire replacement Street Division Maintenance Worker, Steve Paprocki at an annual salary of$29,531, Grade 6, Step 1; ■ Recommendation to transfer William Hobson to Parks Department as Park Maintenance Worker, at an annual salary of$32,126, Grade 6, Step 3; ■ Request to waive the bid requirements and purchase Public Works Department vehicle from Buss Ford, in an amount not to exceed $13,300; ■ Ordinance amending Chapter 13, Traffic and Motor Vehicle Code regarding the installation of a stop sign at Northbound Pine Drive and McCullom Lake Road; ■ Recommendation to waive bid requirements and purchase metering equipment from Midwest Meter, in an amount not to exceed $100,000; Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR USE OF WHISPERING OAKS PARK AND KNOX PARK AS THE START AND FINISH POINTS FOR THE FIRST ANNUAL BMX ENDURANCE RIDE FUNDRAISER AND WAIVER OF ALL ASSOCIATED FEES Mr. Joshua Ruer, Head Coordinator for the First BMX Endurance Ride Fundraiser, addressed Council requesting the use of Whispering Oaks Park and Knox Park as the start and finish points for the 1■` BMX Endurance Ride. Mr. Ruer requested all fees be waived for park rental, as the endurance race is a fundraising event for D.A.R.E. and McHenry Zone Skate Park. Mr. Ruer explained the event is planned to take place on July 27 and July 28, 2002 beginning at 7:00 a.m. The ride will begin in Whispering Oaks Park, head south for an overnight stay in Aurora. On July 28, 2002 the participants would return to McHenry where the ride will end at Knox Park. He stated the ride is approximately 130 miles from start to finish and will involve 80 to 100 riders. A lengthy discussion ensued regarding parking issues, advertisement issues and accommodations for riders unable to complete the course. _ Mayor Althoff stated the event, if approved, was under no circumstances to be advertised as a City sponsored event. May 6, 2002 Page 3 Responding to Mayor Althoff inquiry Mr. Ruer stated he was unaware of any insurance requirements in connection with the event. Mayor Althoff suggested Mr. Ruer meet with City Attorney McArdle regarding insurance needs. Motion by Bolger, seconded by Murgatroyd, to approve the 1st BMX Endurance Ride for D.A.R.E. and the McHenry Zone Skate Park, subject to the consultation with the Police Department and the City Attorney regarding insurance requirements, and to allow the use of Whispering Oaks Park and Knox Park for the event, and to waive fees for park rental. Voting Aye: Bolger. Voting Nay: Glab, Low, Murgatroyd, Wimmer. Absent: None. Motion denied. It was the consensus of Council that Mr. Ruer, on behalf of the BMX Endurance Ride Fundraiser for D.A.R.E. and the McHenry Zone Skate Park consult with City Attorney McArdle, Director of Parks and Recreation Merkel and Chief of Police O'Meara regarding outstanding issues and approach Council at a future date. REQUEST FOR SIGN VARIANCE FROM DOMINICK'S FRESH STORE, 2000 N. RICHMOND ROAD Terry Doyle of Doyle Signs, representing applicant Dominick's Fresh Store, addressed Council stating a variance has been requested to permit the use of Dominick's standard identification signs. Mr. Doyle noted the store frontage has been reconfigured and the proposed signage Is reasonable in size and appropriate in design and location. The signs are to be mounted on the west storefront elevation. Mr. Doyle noted a request was also submitted to display temporary banners, short-term on the north and south ends of the west elevation and decorations on six parking lot light poles, for a period not to exceed thirty days for informational purposes during the grand re-opening of the store. Motion by Bolger, seconded by Wimmer, to approve the request for a sign variance from Dominick's Fresh Store located at 2000 N. Richmond Road and to approve the display of temporary banners and decorations on six parking lot light poles, for a period not to exceed thirty days. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE FROM APPLEBEE'S NEIGHBORHOOD GRILL & BAR, 1700 N. RICHMOND ROAD Mayor Althoff noted, at Applebee's request, this item is removed from agenda to be 'L addressed at a later date. May 6, 2002 Page 4 ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 13, PARKING ON OAKWOOD DRIVE Mayor Althoff requested Alderman Glab provide Council with a report of the findings of a poll conducted throughout his ward regarding a change to the Ordinance designating no parking on Oakwood Drive, on both sides of the road between its intersection with Royal Drive and its westernmost intersection with Wiltshire Drive. Alderman Glab stated of the persons contacted everyone was in agreement regarding the change in the Ordinance. Alderman Murgatroyd opined concerns regarding parking restrictions on both sides of the street limiting access to the parks to those individuals with handicap restrictions. Alderman Low stated she would like to see more consistency regarding parking throughout the City when a park is located in a residential area. Motion by Wimmer, seconded by Glab, to approve the Ordinance amending Municipal Code Chapter 13 to prohibit parking on both sides of Oakwood Drive from Royal Drive to the westernmost intersection with Wiltshire Drive from 7:00 a.m. until 7:00 p.m. on Monday through Friday. Voting Aye: Glab, Low, Wimmer. ' Voting Nay: Bolger, Murgatroyd. Absent: None. Motion carried. AWARD CONTRACT TO NORTHERN VMS, LLC FOR ALGAE CONTROL SERVICES AT WHISPERING OAKS POND FOR YEAR 2002 Mayor Althoff stated the four ponds located west of Royal Drive drain into Boone Creek. In the warm weather of June, July and August algae accumulates near the surface causing unsightly build-up by the spillways of the ponds. The chemical treatment of the ponds was discussed at a Parks and Recreation Committee meeting on January 10, 2002. It was the recommendation of the Committee to bring the issue to the Council for approval and to include funds in the Fiscal Year 2002-2003 Budget. Alderman Bolger opined he would like to see the sticks and debris removed from the ponds prior to treatment. Motion by Low, seconded by Glab, to award the contract to Northern VMS, LLC for algae control services for the year 2002 at Whispering Oak Pond, in an amount not to exceed $950.00. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. May 6, 2002 Page 5 AWARD 2002 STREET PROGRAM TO PAYNE AND DOLAN INC. City Administrator Lobaito requested this item be removed from the Agenda for further review. RECOMMENDATION TO APPROVE CONTRACT FOR 2002 STREET PROGRAM CONSTRUCTION OBSERVATION WITH SMITH ENGINEERING INC. City Administrator Lobaito requested this item be removed from the Agenda for further review. CRYSTAL LAKE ROAD/ROYAL DRIVE TRAFFIC SIGNAL INSTALLATION CONTRACT REVISION IN AN AMOUNT NOT TO EXCEED $59,653.00 Director of Public Works Marcinko stated at the March 4, 2002 Council Meeting Council awarded the Crystal Lake Road/Royal Drive traffic signal contract to Aldridge Electric, in an amount not to exceed $215,563.20. The amount budgeted for the project was $250,000. Director Marcinko informed Council inadvertently certain items had been omitted from the original contract and IDOT initiated new requirements. He stated also as the contractor began removing pavement on Royal Drive it was discovered the asphalt thickness was not consistent with a uniform depth of three inches. The items submitted for addition to the contract are: • Black housing, poles and mast arms 9,483.00 • Switch traffic signal heads to LED-style heads $6,650.00 (Per IDOT requirements) • Handicapped sidewalks 7,400.00 • Additional driveway aprons 4,120.00 • Pavement design change 32,000.00 TOTAL $59,653.00 Alderman Murgatroyd opined he saw no difference in functionality between black housing, poles and mast arms and the more commonly utilized aluminum colored lights, expressing a desire to eliminate this item from the list of additions. Alderman Bolger agreed strongly with Alderman Murgatroyd. In response to Alderman Bolger's inquiry regarding the difference between Option 1 and Option 3 regarding the bituminous surface, Director Marcinko stated Option 3, at a cost of $32,000, provided a stronger structural strength road, including more curb and gutter, and a longer road life. He opined Option 1 was considered as an option for budgetary reasons only. It was noted the project, excluding the black housing, poles and mast arms, would still be $15,732.50 over budget. May 6, 2002 Page 6 Motion by Low, seconded by Wimmer, to approve the following additions to the contract with Aldridge Electric for the Crystal Lake Road/Royal Drive traffic signal installation: • Switch traffic signal heads to LED-style heads 6,650.00 (Per IDOT requirements) • Handicapped sidewalks 7,400.00 • Additional driveway aprons 4,120.00 • Pavement design change 32,000.00 TOTAL $50,170.00 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None Motion carried. MAYOR - STATEMENT AND REPORT Mayor Althoff informed Council Staff has been actively acquiring the information requested relative to the Meyer Material gravel pit situation. This matter is tentatively scheduled as an agenda item for the May 20, 2002 regular Council meeting. Mayor Althoff stated she has received several telephone calls from businesses located on Route 120 on the subject of the Route 120 improvements and how their properties might be affected regarding set backs and existing light on the property in view of the Illinois Department of Transportation Route 120 Improvements. Mayor Althoff suggested the issues be addressed in a joint Community Development Committee meeting. Mayor Althoff noted participation in the Household Hazardous Waste Event held on April 13, 2002 was successful with 471 households attending from the 60050 zip code. Mayor Althoff stated she wished to publicly acknowledge the volunteer efforts of City staffers who contributed their time and expertise to the event. COMMITTEE REPORTS There were no Committee Reports. DEPARTMENT HEAD REPORTS Director of Parks and Recreation Merkel stated the addition of William Hobson to the park maintenance staff will enable the department to catch up on many of the park maintenance items, as much of the summer help will not arrive until after June 1, 2002. City Clerk Jones informed Council a bonfire permit request was received by the — Clerk's office late this afternoon by Mrs. Gumm requesting a bonfire for a birthday party on May 11, 2002 at 6523 Sycamore Court. She noted an article would be appearing in the June newsletter addressing the requirements for bonfire application. City Clerk Jones requested Council consider approval of Mrs. Gumm's bonfire application. May 6, 2002 Page 7 Motion by Low, seconded by Murgatroyd, to approve the bonfire application for a bonfire to be held on May 11, 2002, at 6523 Sycamore Court. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None Motion carried. NEW BUSINESS There was no New Business. EXECUTIVE SESSION Motion by Glab, seconded by Bolger, to go into Executive Session at 9:07 p.m. to discuss Potential Litigation and Personnel. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:10 p.m. Motion by Glab, seconded by Bolger, to return to Open Session at 10:04 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 10:04 p.m. ADJOURNMENT Motion by Low, seconded by Glab, to adjourn the meeting at 10:05 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None Absent: None. Motion carried. The Meeting was adjourned at 10:05 p.m. M YOR ` ' CITY CL 7 RK 1'