HomeMy WebLinkAboutMinutes - 06/10/2002 - City Council REGULAR MEETING
JUNE 10, 2002
The Regular Meeting of the McHenry City Council was called to order by Mayor
Althoff at 7:30 P.M. on Monday, June 10, 2002 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Bolger, Glab, Low, and Wimmer.
Absent: Murgatroyd. City Staff in attendance were: City Administrator Lobaito, Assistant
Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director Public Works
Marcinko, Director Community Development Napolitano, Director Parks and Recreation
Merkel and Chief of Police O'Meara. Absent: None.
TEN MINUTE PUBLIC INPUT
Mr. Anton Rebel, of 4009 Maple Avenue, addressed Council regarding the status of
preparations for the Boone Creek annual clean up scheduled on June 22, 2002 from 9:00
a.m. to 1:00 p.m. Mr. Rebel stated he has written a letter to the Northwest Herald with
information concerning the clean up and was assured his letter would be published. He
thanked the City for their participation and inclusion of information about the clean up in
the June newsletter. Mr. Rebel noted additional volunteers are needed for the clean-up
effort.
Mayor Althoff stated Tom McCarthy, of the McHenry County Conservation District,
would be in contact with him to provide volunteers for the clean up.
ANNOUNCEMENT
Mayor Althoff announced an Executive Session would take place this evening to
discuss potential litigation.
CONSENT AGENDA
Motion by Bolger, seconded by Wimmer, to approve the Consent Agenda as
presented:
■ Request to advertise for bids, Public Works Water Division replacement van;
■ Ordinance prohibiting parking on Royal Drive;
■ Approval of City Council Minutes:
■ May 6, 2002 regularly scheduled meeting
■ May 13, 2002, regularly scheduled meeting
■ Approval of As Needed checks:
GENERAL FUND
AFLAC 1,252.74
APWA 88.00
FOP UNITS I/II 1, 419.00
HOME DEPOT/GECF 122.12
IMRF 33,811.95
MCHENRY COUNTY COLLECTOR 6,351.44
NATIONAL GUARDIAN LIFE I 148.83
NCPERS GROUP LIFE INS. 276.00
NWBOCA 24.00
PETERSEN, ROBERT G 3,033.20
RESERVE ACCOUNT 1,200.00
UNITED STATES LIFE INSUR 874.80
WALMART COMMUNITY BRC 1, 612.79
BUSS FORD SALES 15,760.00
CHILD ADVOCACY CENTER 70,00
June 10, 2002
Page 2
COMBS, ROBERT 103.04
FIRST MIDWEST BANK 198.25
HOLIDAY INN 199.80
ILLINOIS JUVENILE 150.00
ILLINOIS STATE POLICE 38.00
MCHENRY COUNTY RECORDER 38.00
POSTMASTER MCHENRY IL 666.20
SECRETARY OF STATE 244.00
BAND FUND
RECORDING INDUSTRIES MUS 2, 977.00
DEVELOPER DONATION FUND
PETERSEN, ROBERT G 3,033.20
DEBT SERVICE-1997A FUND
BANK ONE TRUST COMPANY N 300.00
DEBT SERVICE-2000SSA FUND
HOME STATE BANK 11,275.00
DEBT SERVICE-2000A FUND (MFT)
BANK ONE TRUST COMPANY N 80, 100.00
DEBT SERVICE-2000B FUND (REFUND)
BANK ONE TRUST COMPANY N 26,750.00
CAPITAL IMPROVEMENTS FUND
COMED 39, 818.00
WATER/SEWER FUND
APWA 22.00
NORTH SUBURBAN WATER 24.00
RESERVE ACCOUNT 300.00
UNITED STATES LIFE INSUR 145.80
BOND & INTEREST FUND
BANK ONE TRUST COMPANY N 900.00
MCHENRY ECONOMIC DEVELOPMENT
SECRETARY OF STATE 5.00
RETAINED PERSONNEL ESCROW
MCHENRY COUNTY RECORDER 147.00
100 GENERAL FUND 67, 682.16
50,214.87
210 BAND FUND 2, 977.00
280 DEVELOPER DONATION FUND 3,033.20
300 DEBT SERVICE-1997A FUND 300.00
310 DEBT SERVICE-2000SSA FUND 11,275.00
320 DEBT SERVICE-2000A FUND (MFT) 80, 100.00
330 DEBT SERVICE-2000B FUND (REFUND) 26,750.00
440 CAPITAL IMPROVEMENTS FUND 39,818.00
510 WATER/SEWER FUND 491.80
520 BOND & INTEREST FUND 900.00
730 MCHENRY ECONOMIC DEVELOPMENT 5.00
740 RETAINED PERSONNEL ESCROW 147.00
TOTLAS 233, 479.16
June 10, 2002
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Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
REQUEST FOR USE OF PETERSEN PARK -JAYCEES DAY/ FIREWORKS DISPLAY
Kevin Kutz, Chairman for the Jaycee Day and Fireworks Display was in attendance.
Mr. Kutz announced this year's display is a $20,000 program, which is scheduled to take
place on Saturday, July 6, 2002, and will be choreographed to music. If needed, a rain
date is scheduled for Sunday, July 7, 2002. Melrose Pyrotechnics, Inc. of Kingsbury,
Indiana has been contracted to provide the fireworks display, the crew and audio
equipment. Mr. Kutz informed Council the Jaycees have assembled a theme of patriotic
music and plan to honor members of the Police Department and the McHenry Township
Fire Protection District at the beginning of the program. Corporate and community
donations are being solicited to support the Jaycee's sponsorship of the event, and, to
date, approximately $2,300 has been raised from local business and individual
contributions.
Motion by Low, seconded by Bolger, to approve the use of Petersen Park for the
Jaycees Day Fireworks Display on July 6, 2002, with a rain date of July 7, 2002, and to
waive all associated fees.
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
REQUEST FOR TEMPORARY SIGN VARIANCE - HAMPT_O_N INN HOTEL, 1555 SOUTH
ROUTE 31
Director of Community Development Napolitano stated a letter was received from
Scott Dixon of McHenry Hotel Partners, LLC requesting approval of a variance to install a
temporary, free-standing construction real estate sign to announce the new Hampton Inn,
under construction, and market the remaining vacant property. The proposed sign totals
eight square feet and would be eleven feet in height.
Director Napolitano noted the applicant is permitted to have two separate
freestanding signs, construction and real estate, and has chosen to combine the messages
into one sign. It is Staffs recommendation to approve the temporary sign.
Responding to Alderman Glab's inquiry Director Napolitano stated the sign
regulations indicate a temporary construction may remain on a site until fourteen days after
occupancy and real estate signs must be removed within seven days of the sale or lease
of the property. Alderman Glab expressed concern the real estate sign may be displayed
indefinitely.
Mayor Althoff introduced Mark Munaretto, representing the applicant. Mr. Munaretto
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stated the anticipated opening of the Hampton Inn in February or March of 2003. He
offered no assurance the leasing of the property would be completed at that time, but
opined it is the expectation to have the second site sold or leased by the time the hotel
opens for occupancy.
Alderman Glab suggested the sign be removed six to eight weeks following the
Hampton Inn taking occupancy of the building.
Alderman Low opined the importance the Hampton Inn be provided an opportunity
to attract a banquet facility and interested parties.
Motion by Bolger, seconded by Wimmer, to approve the request for a variance for a
temporary sign to advertise New Hampton Inn under construction and available property,
located at 1555 S. Route 31, subject to its removal within 14 days of final occupancy of the
Hampton Inn or within 7 days of the sale and/or lease of the vacant parcel, whichever is
later.
Voting Aye: Bolger, Low, Wimmer.
Voting Nay: Glab.
Absent: Murgatroyd.
r
Motion carried.
2002 STREET PROGRAM - CHANGE ORDER NO. 11
Director of Public Works Marcinko iterated Council on May 20, 2002 approved the
award of the 2002 Street Program to Payne and Dolan, in an amount not to exceed
$1,789,214.77. Subsequently, an insufficiency was discovered in the Street Improvement
Fund to fully fund the project. Consequently, four streets were recommended for deletion
by the Public Works Committee, at their meeting held on May 28, 2002:
Pearl Street Richmond Road to Riverside Drive $194,773.73
Park Street Route 120 to Pearl Street 121,654.20
Scully Avenue Route 120 to dead-end 42,405.64
Brittany Drive Sherman to Ringwood Road 40,940.50
TOTAL $399,774.07
Motion by Bolger, seconded by Low, to approve Change Order No. 1 from Payne
and Dolan, in the amount of $399,774.07, by deleting the following from the 2002 Street
Program:
Pearl Street Richmond Road to Riverside Drive $194,773.73
Park Street Route 120 to Pearl Street 121,654.20 _
Scully Avenue Route 120 to dead-end 42,405.64
Brittany Drive Sherman to Ringwood Road 40,940.50
TOTAL $399,774.07.
June 10, 2002
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Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
MCHENRY RIVERWALK, AWARD OF CONTRACTS FOR SERVICES
Mayor Althoff stated pursuant to retaining the services of Trkla, Pettigrew, Allen &
Payne (TPAP) as Project Coordinator for the Tax Increment Financing (TIF) District on
March 11, 2002, Requests for Proposals were submitted on April 29, 2002 for preliminary
research for the Riverwalk. Under the laws governing Requests for Proposals, the City is
able to negotiate prices with the various bidders. The project coordinator, Mr. Cliff
DiLorenzo, a principal of TPAP, and Staff have reviewed and selected the most qualified
bidder for each task as follows:
Phase I Environmental Study: Services include an environmental
assessment, including review of environmental records and historical
property uses. Of five bids submitted Terracon offered the most expeditious
completion date and lowest bid, in the amount of $4,799. Additionally,
should Terracon be awarded the bid for Geotechnical Services, the City
would be entitled to coordination benefits.
Topograpical Survey: The topographical survey will be used by future
architects and engineers to design the Riverwalk. Of five bids submitted
Gentile & Associates offered the quickest completion, lowest price in the
amount of$23,000, and did not include any contingencies.
Geotechnical Investigation Services: The purpose of geotechnical
investigation services is to provide site description, boring logs, subsurface
profile, potential land movement and recommended site development. Of the
five bids submitted Terracon offered the quickest completion date and the
lowest bid, in the amount of$27,354.
Mr. DiLorenzo informed Council the prices quoted by each low bidder are still in
negotiation. He anticipates the prices will be reduced further.
Motion by Low, seconded by Wimmer, to award the contracts for services for
preliminary Riverwalk studies and surveys, in amounts not to exceed those indicated, as
follows:
- Terracon Phase I Environmental Study $ 4,799.00
- Terracon Geotecnical Investigation $27,354.00
- Gentile &Assoc. Topographical Survey $23,000.00
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
June 10, 2002
Page 6
DISCUSSION ON TIF AND RIVERWALK PROJECTS
Mayor Althoff introduced the City's TIF attorney, Kathleen Field Orr, requesting Ms.
Orr update Council on the next steps for both the TIF Project and the Riverwalk Project.
Ms. Orr informed Council the ordinances have been passed and recorded. Ms. Orr
noted following Council's authorization tonight of the two studies and contract for services,
Staff will be required to review submitted development proposals within the TIF District.
Staff will review to ensure the propose developments:
■ meet normal and customary zoning requirements;
■ are sensitive to the Comprehensive Plan;
■ would not be feasible without TIF support.
Ms. Orr noted following Staffs review, proposed TIF development projects will be
brought to Council for direction regarding TIF financial support. If Council approves a
project and the developer chooses to proceed, final development plans will be prepared
and the project will be brought back to Council for final approval.
Mayor Althoff reintroduced Mr. DiLorenzo. He stated due diligence is in process to
ascertain the soil conditions, environmental conditions and topographical conditions within
the TIF Project Development District. Upon submission by the various consultants, and _
finalization and review by Staff, a Request for Proposal will be submitted for the landscape
architect. Mr. DiLorenzo informed Council TPAP is requesting Council authorization to
prepare a Request for Proposal to solicit multi-phase lump sum proposals from landscape
architectural design firms for the actual design of the Riverwalk. Mr. DiLorenzo explained
the scope of design services sought would include:
• Schematic design;
• Design development;
• Construction documents;
• Construction bidding; and
• Construction administration
Mr. DiLorenzo iterated the Request for Proposal for the landscape architect would
essentially control the entire Riverwalk design and construction. He estimated the fee for
landscape design services to be in the vicinity of $600,000. He informed Council TPAP's
fee for preparation of the Request for Proposal would not exceed $28,450.
Additionally, Mr. DiLorenzo explained in July, TPAP would be submitting a proposal
to Council for a Downtown TIF Plan. The Downtown TIF Plan would guide the
development and redevelopment of the entire downtown phase and augment the existing
Comprehensive Plan and the TIF District already in place. Mr. DiLorenzo stated the _
Downtown TIF Plan would:
• Establish a vision for the downtown which would define its desired character
and image;
• Identify strengths, weaknesses and potentials within the downtown area
relative to the City's two other commercial, retail areas;
June 10, 2002
Page 7
• Incorporate the current TIF and Riverwalk Plans into the new Downtown TIF
Plan document;
• Identify public and private key redevelopment and improvements projects
which should be undertaken;
• Provide detailed guidance on downtown issues, such as zoning, design and
developments, development guidelines, parking and circulation, pedestrian
amenities, streetscaping and implementation.
Mr. DiLorenzo opined the scope of work could be completed in no more than six
months at a cost of approximately $60,000 to $85,000. He stated the costs associated
with the development of a Downtown TIF Plan would be paid by grant funds pledged to the
Riverwalk Project. Current grant funds total $1.2 million.
Responding to Mayor Althoff's inquiry, Mr. DiLorenzo stated the time frame involved
in preparation of the Request for Proposal for the landscape architect is approximately 60
to 75 days, including review of the Phase I Environmental study, the topographical study
and review of the soil conditions. Lengthy discussion ensued concerning the cost
associated with preparation of the Request for Proposal. Alderman Bolger requested
assurance the Economic Development Commission would be kept apprised of the
progress of the Project.
Motion by Low, seconded by Bolger, to authorize Staff to obtain a proposal from
Trkla, Pettigrew, Allen & Payne, Inc. for developing a Downtown TIF Plan.
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
Motion by Low, seconded by Wimmer, to authorize Trkla, Pettigrew, Allen & Payne
to prepare a Request for Proposal to solicit multi-phase lump sum Riverwalk landscape
architectural design services, for an amount not to exceed $28,450, with said services to
include:
• Preparation of the Request for Proposal;
• Preparation of a draft Landscape Architectural Agreement;
• Review Request for Proposal responses; and
• Assist legal counsel with final agreement.
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
MAYOR - STATEMENT AND REPORT
Mayor Althoff informed Council a request has been received by the Village of Bull
Valley to utilize the facilities at the McHenry Municipal Center on several evenings, from
June 10, 2002
Page 8
June 17, 2002 through September 23, 2002, during renovation of their historic Village Hall.
Mayor Althoff noted additional information would be provided in the Friday Report
concerning specific dates and location of the meetings, opining no additional cost would
be incurred, as the Municipal Center is open in the evenings.
Mayor Althoff reminded Council a meeting is scheduled on Tuesday, June 11, 2002,
with the Orchard Beach Homeowners Association to update them regarding the progress
of the Riverside Hollow Subdivision development.
COMMITTEE REPORTS
Alderman Wimmer requested a Community Development Committee meeting be
scheduled on Wednesday, June 26, 2002 at 3:30 p.m. in the Aldermen Conference Room.
Alderman Bolger requested a Public Works Committee meeting be scheduled for
Monday, July 1, 2002 at 6:30 p.m. in the Aldermen Conference Room.
Alderman Low reminded Council a Parks and Recreation Committee meeting is
scheduled for Wednesday, June 12, 2002, at 7:00 p.m. to discuss the McHenry Zone
Skate Park.
DEPARTMENT HEAD REPORTS
Chief of Police O'Meara reported on enforcement actions taken in the Olde Mill
Pond Subdivision. He stated a total of 15 hours were spent on an enforcement education
detail between the dates of June 2 and June 7, 2002. Officers were posted in the vicinity
at peak travel times. Chief O'Meara informed Council 20 stop sign violations were
detected. He stated the Radar trailer is currently deployed on Mill Lane to determine
.vehicular speeds on a 24-hour basis, but no speeding violations were issued during the
period between June 2 and June 7.
Alderman Low expressed appreciation to Chief O'Meara and Deputy Chief Brogan
for the efforts of the department in addressing concerns expressed by residents in the
Olde Mill Pond Subdivision.
Public Works Director Marcinko informed Council during work on the Country Club
Sanitary Sewer Project the contractor NIBCO hit a ComEd line at approximately 1:00 p.m.
this afternoon. The Country Club was immediately notified and ComEd is still out
reconnecting the line.
Director Marcinko stated during work on the North Interceptor Sewer Project the
contractor hit an underground ComEd line in the Timber Trails Subdivision. He noted
repair work is currently underway. _
Director Marcinko noted Step 1 of the traffic study, conducted by Smith Engineering
regarding Ridgeview Drive/ Bull Valley Road intersection, indicates the intersection
warrants a signal. He stated in order to proceed with Steps 2 through 5 Smith Engineering
requires further authorization of Council. Director Marcinko informed Council he would like
June 10, 2002
Page 9
to bring this matter before the Public Works Committee on July 1, 2002 for discussion.
Mayor Althoff expressed appreciation to all individuals affected by unanticipated
circumstances during construction of the North Interceptor Sewer Project.
Director of Parks and Recreation Merkel reminded Council the Fire District's burn
camp fundraiser is scheduled to take place in Petersen Park on Saturday, June 15, 2002.
Director of Community Development Napolitano stated re-roofing started today at
the Main Street Train Station. Completion is anticipated the middle of next week. Director
Napolitano advised Council he would bring forward the quotes on carpentry work and the
new furnace, together with the low bid for painting, at the next regular Council meeting
scheduled for June 17, 2002.
Director Napolitano advised Council he received a proposal for an air quality study
regarding Meyer Material. The firm begins work this week and expects to have results
within four to five weeks.
Director Napolitano informed Council he would be out of the office beginning late
Wednesday, June 12, 2002 through Friday, June 14, 2002 attending the State Conference
for the American Planning Association. Further, Director Napolitano stated Building and
_ Zoning Superintendent Schwalenberg would be on vacation from June 15, 2002 through
June 24, 2002. He suggested anyone with any questions should contact William Regner,
Residential Inspector, in their absence.
City Clerk Jones apologized to Council for the incorrect information published in the
June newsletter regarding the burning regulations in the City of McHenry. Ms. Jones
stated all department heads have been notified of the error, should they receive inquiries
from residents, and local newspapers together with AT&T Broadband have been alerted
that burning is strictly prohibited within the boundaries of the City of McHenry.
NEW BUSINESS
Alderman Low announced she is assembling a work group for the Boone Creek
clean up and is accepting volunteers.
EXECUTIVE SESSION
Motion by Bolger, seconded by Low, to go into Executive Session at 8:20 p.m. to
discuss Potential Litigation.
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
,law
Council went into Executive Session at 8:26 p.m.
June 10, 2002
Page 10
Motion by Low, seconded by Bolger, to return to Open Session at 8:50 p.m.
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
Council went back into Open Session at 8:50 p.m.
ADJOURNMENT
Motion by Low, seconded by Glab, to adjourn the meeting at 8:52 p.m.
Voting Aye: Bolger, Glab, Low, Wimmer.
Voting Nay: None
Absent: Murgatroyd.
Motion carried.
The Meeting was adjourned at 8:52 p.m.
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MAYOR CITY CLERK