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Home My WebLink AboutMinutes - 06/17/2002 - City Council REGULAR MEETING JUNE 17, 2002 - The Regular Meeting of the McHenry City Council was called to order by Mayor Althoff at 7:30 P.M. on Monday, June 17, 2002 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd and Wimmer. Absent: None. City Staff in attendance were: City Administrator Lobaito, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director Public Works Marcinko, Director Community Development Napolitano, Director Parks and Recreation Merkel and Chief of Police O'Meara. Absent: None. TEN MINUTE PUBLIC INPUT No one signed in to speak during the Ten Minute Public Input session. ANNOUNCEMENT Mayor Althoff requested the Minutes of June 3, 2002 be amended to reflect the Mayors affirmative vote to the annexation of the following properties on Riverside Drive, which were inadvertently made a part of the Consent Agenda: • 1810 North Riverside Drive • 1811 North Riverside Drive; and also to reflect the Mayor's affirmative vote to the annexation of the property at 1625 North Riverside Drive. CONSENT AGENDA Motion by Bolger, seconded by Murgatroyd, to approve the Consent Agenda as presented including an addendum to the McHenry City Council Minutes of June 3, 2002, reflecting the Mayor's affirmative vote regarding the annexation of 1810 North Riverside Drive, 1811 North Riverside Drive, and 1625 North Riverside Drive: ■ Resolution noting the retirement of Police Administrative Assistant Patricia A. Lubben; ■ Resolution in support of a Grant application for the waterfront development at Petersen Park; ■ Request for connection to police alarm panel from Walgreens, located at 3925 West Elm Street; ■ Ordinance amending Chapter 13, Traffic and Motor Vehicle Municipal Code; ■ Recommendation to hire Christopher Etten as Park Maintenance employee at an annual salary of$29,531, Grade 6, Step 1 ■ Recommendation to hire replacement Senior Accountant, Bijal Maniar, at an annual salary of$53,372, Grade 14, Step 7; ■ Recommendation to hire Information Technology Specialist, Tim Harris, at an annual salary of$51,609, Grade 14, Step 6; ■ Recommendation to hire Police Administrative Assistant, Joan Lunsmann, at an annual salary of$34,866, Grade 4, Step 6; ■ Request from Parks & Recreation Department to purchase a John Deere 1200A .� Field Rake Ball Field maintenance tractor from J&W Turf, in an amount not to exceed $8,589.00; ■ Approval of City Council Minutes: ■ May 20, 2002 regularly scheduled meeting June 17, 2002 Page 2 ■ June3, 2002, regularly scheduled meeting ■ Approval of list of bills: GENERAL FUND AACE 60.00 ACCOUNTEMPS 4, 484.00 ACE HARDWARE, BJORKMAN'S 899.26 ACME BRICK & SUPPLY CO 442.50 ACTION PLUMBING CO INC 30.00 ADAMS ENTERPRISES INC, R 88.38 ADAMS OUTDOOR POWER EQUI 224.77 ADAMS STEEL SERVICE INC 135.90 AHLBORN EQUIPMENT INC 169.00 ALEXANDER LUMBER CO 226.77 ALTHOFF, PAMELA J 28.00 AMERICAN BUSINESS FORMS 340.80 AMERICAN TELECOMMUNICATI 259.48 AMERITECH 5,328.33 ANCHOR INDUSTRIES INC 857.00 AQUATIC TECHNOLOGY INC 398.87 ARNET, ALICE 54.25 ASECOM INC 974.76 AUTO TECH CENTERS INC 27.01 BAKER & SON CO, PETER 616.56 BARN NURSERY, THE 26.54 BAXTER & WOODMAN 4,678.49 BENBENEK, RAY 258.00 BESSLER, KATHY 11.50 BIRK, JOHN 16.64 BONCOSKY OIL COMPANY 4,738.14 BOONE CREEK GOLF CLUB IN 302.00 BOTTS WELDING & TRUCK SE 46.50 BRADY & ASSOCIATES, PHIL 3,015.00 BREMER, CURT 344.00 BUETOW, JEANINE 41.00 BUNCH DISTRIBUTING INC 87.18 BUSS FORD SALES 13,719.02 CASCADES RE-PLAST 2,242.77 CASTLE PRINTECH 4,237.50 CDW GOVERNMENT INC 1, 419.68 CHRISMAN, CAROL 5.00 CINGULAR WIRELESS 129.70 CINTAS CORPORATION #355 172.33 CISCO CONSTRUCTION CO 1,500.00 CLIFFORD-WALD 93.75 COMED 14, 198.19 COMMUNICATIONS REVOLVING 549.25 CONSERV FS 265.00 CORPORATE EXPRESS INC 4.58 COUGHLIN, DIANE 77.50 COUNTRYSIDE FLOWER SHOP 379.89 CRAFT CONCRETE PRODUCTS 287.10 CRESCENT ELECTRIC SUPPLY 31.08 CURRIER, CLARICE 33.00 D & J AUTOMOTIVE SUPPLY 635.83 DICK PRODUCTS CO, AB 325.00 DIRECT DESIGN 30.00 DURA WAX COMPANY INC, TH 559.68 ED'S RENTAL & SALES INC 36.00 FAMILY TAILOR SHOP 155.15 FARRAR, CINDIE 100.00 FAST EDDIES CAR WASH 143.50 June 17, 2002 Page 3 FISCHER BROS FRESH 3,380.75 FLESCH COMPANY INC, GORD 663.59 FLOWERWOOD 388.80 FOLEY, TOM 11.50 FOXCROFT MEADOWS INC 438.68 FRANKLIN, MARK 11.50 FRANTZ, JANET 23.00 FREUND INTERNATIONAL 49.14 G COMMUNICATIONS 548.95 G IMPRESSIONS 100.00 GARRELTS & SONS INC 112.50 GERAGHTY, MARCI 133.20 GILBERTSEN, MEG 33.00 GOVERNMENT FINANCE OFFIC 125.00 GRIFFIN, JIM 258.00 GROENWALD, GERI 33.00 GROWER EQUIPMENT & SUPPL 120.34 GURRIE, LETITIA 161.58 HALL SIGNS INC 40.11 HALOGEN SUPPLY COMPANY 2,374.17 HASSAN, SUSAN 11.50 HEALTH COMMUNICATIONS IN 75.00 HETTERMANN, KATHLEEN 273.97 ICMA 491.23 INTERNATIONAL ASSOC OF C 100.00 INTRAVARTOLO, TODD 450.00 JEWEL FOOD STORES 29.97 JOHNSON, JEROME A 59.62 JONES SCHOOL BUS SERVICE 865.00 JONES TRAVEL & TOUR 525.00 KALE UNIFORMS INC 1,533.50 KAR PRODUCTS 618.14 KELLEY, RICK 150.50 KITTL, AMBROSE M 42.59 KROHN LAWN & LANDSCAPE 18, 165.08 KUSTOM SIGNALS INC 125.50 LAND TECHNOLOGY INC 30.00 LANG PONTIAC-CADILLAC-SU 55.05 LARSON, JENNIFER 36.00 LARSON, KELLY 55.00 LEACH ENTERPRISES INC 11.40 LEONARDI'S FOOD SPECIALT 11958.60 LETN PRIMEDIA WORKPLACE 576.00 LEWIS EQUIPMENT CO 27.06 LOCKER'S FLOWERS 55.70 LORCHEM TECHNOLOGIES INC 74.40 LUNKENHEIMER, PATTIE 89.83 MAHONEY, CHRISTINE 27.65 MAIL BOXES ETC 30.00 MARTENSON, LYNN G 37.26 MCANDREWS PC, THE LAW OF 6, 800.00 MCCANN INDUSTRIES INC 375.34 MCCARTHY, THOMAS M 904.00 MCHENRY AUTO PARTS 1,322.66 MCHENRY COUNTY MUNICIPAL 50.00 MCHENRY COUNTY SUPPLY IN 339.00 MCHENRY CTY HISTORICAL 20.00 MCHENRY FIRESTONE 33.00 MCHENRY HEATING & AIR 155.00 MCHENRY PAINT GLASS & 55.99 MCHENRY POLICE PENSION F 12,882.40 MCHENRY SPECIALTIES 15.00 June 17, 2002 Page 4 MCSI 3,141.00 MEDTECH USA INC, WRISTBA 89.44 MEIER, BETH 36.00 MERTZ, GARY 86.24 MEYER MATERIAL COMPANY 258.80 MINOR, KIMBERLY 80.00 MINUTEMAN PRESS OF MCH 3,596.39 MOLNAR, JAMES 181.90 MONTGOMERY MARKETING INC 170.26 MOORE, KEVIN 168.00 MTS SAFETY PRODUCTS INC 72.87 MYRON MANUFACTURING CORP 255.05 NATIONAL ARBOR DAY 15.00 NAVAS, SERGIO 10.00 NEXTEL COMMUNICATIONS 1,505.77 NICOR GAS 531.45 NORTHERN ILLINOIS SPECIA 70, 878.00 NORTHWEST ELECTRICAL SUP 57.81 NORTHWEST HERALD 1,256.40 NORTHWESTERN UNIVERSITY 20.00 OFFICE DEPOT INC 777.25 OHLIN SALES INC 59.93 OTIS ELEVATOR COMPANY 390.00 PACE 4,233.12 PAPROCKI, KRISTINE 5,305.06 PARADISE COMPUTER 810.70 PECHOUS, ROGER 305.45 PEPSI-COLA GENERAL BOTTL 804.65 PERKINS, MICHAEL 40.59 PERRICON GARDEN CENTER & 349.00 PETERSEN SAND & GRAVEL 324.42 PINTER, WILLIAM S 129.00 PITNEY BOWES INC 232.45 QUICK, KATHLEEN 114.71 R & S DISTRIBUTORS INC 301.80 RADICOM INC 212.50 REIBER, DIANE 31.00 RINK SIDE SPORTS 100.00 RIVERSIDE BAKE SHOP 89.78 ROBINSON, ANIELA 31.00 ROSING, KELLY 45.00 S & S WORLDWIDE 732.86 SAFE RIDE NEWS PUBLICATI 24.95 SAM'S CLUB 446.59 SEXTON, ERIC M 19.20 SHERMAN MECHANICAL INC 4,242.00 SIGNS BY FRY 290.00 SIMA, LAURA 70.00 SOCIALTECH INC 250.00 SPRING CITY ELECTRICAL M 181.00 STATE, DON 500.00 STANS OFFICE TECHNOLOGIE 173.03 STATE POLICE SERV FUND 3, 664.24 STATE TREASURER IDOT 228.00 STAUBER WHOLESALE HARDWA 14.40 SUMMERS PORTABLE TOILETS 414.00 TAYLOR STREET PIZZA 30.00 THOMAS TRUCKING INC, KEN 1,500.00 THOMPSON ELEVATOR INSPEC 2,362.00 THOMPSON PUBLISHING GROU 329.00 TICOR TITLE INSURANCE CO 300.00 TOLEDO, ARMANDO 32.50 June 17, 2002 Page 5 TRAFFIC CONTROL & 61.99 TROCKI, TODD A 90.00 UNITED LABORATORIES 444.85 UNITED PARCEL SERVICE 136.01 VALLEY POPCORN CO 956.00 WALSH, THOMAS M 450.00 WARING, ANN 884.00 WARREN, TOM 247.50 WEARGUARD 36.74 WEGWORTH, NANCY 11.50 WEST GROUP PAYMENT CENTE 618.75 WHOLESALE DIRECT INC 131.24 WIGMAN, GARY R 19.95 WOLF CAMERA & VIDEO 239.92 WOODSTOCK LAND SURVEYORS 1,225.00 ZIELINSKI, MARGARET 69.00 ZMT INC 318.00 BAND FUND MINUTEMAN PRESS OF MCH 88.50 ANNEXATION FUND MCHENRY COMMUNITY HIGH S 2,019.00 MCHENRY COMMUNITY SCHOOL 2, 862.00 MCHENRY PUBLIC LIBRARY 168.00 STREET IMPROVEMENTS FUND BAXTER & WOODMAN 680.00 CAPITAL IMPROVEMENTS FUND BAXTER & WOODMAN 3,562.86 KENNEDY CONSTRUCTION CO, 434, 612.78 SMITH ENGINEERING CONSUL 30,748.17 WATER/SEWER FUND ACE HARDWARE, BJORKMAN'S 436.02 ACME BRICK & SUPPLY CO 390.00 ADAMS STEEL SERVICE INC 29.53 ALEXANDER CHEMICAL CORP 722.50 ALEXANDER LUMBER CO 9.68 AMERICAN TELECOMMUNICATI 22.80 AMERITECH 1, 088.49 AQUAPREP 6,216.00 BAXTER & WOODMAN 33.00 BONCOSKY OIL COMPANY 968.04 CHEMICAL PUMP SALES AND 417.88 CINGULAR WIRELESS 12.31 CINTAS CORPORATION #355 236.00 COMED 28, 654.01 CRAFT CONCRETE PRODUCTS 2,341.50 D & J AUTOMOTIVE SUPPLY 53.65 D'ANGELO NATURAL SPRING 42.00 D'S MARINE SERVICE INC 175.00 DICKMAN, ROB 97.97 DOHERTY, DON 24.48 ED'S RENTAL & SALES INC 292.50 GILPIN, GARY 60.00 HESTER, GENE 95.84 ILLINOIS RURAL WATER 32.78 KROHN LAWN & LANDSCAPE 3,378.40 KURZ JR, ALFRED P 114.96 LEE ENGINEERING SALES CO 699.25 June 17, 2002 Page 6 MCHENRY ANALYTICAL WATER 397.00 MCHENRY AUTO PARTS 158.30 MCHENRY COUNTY SUPPLY IN 140.80 MERCURY WASTE SOLUTIONS 100.00 MEYER MATERIAL COMPANY 865.89 MID AMERICAN WATER OF WA 2, 155.84 MIDWEST METER INC 5,800.56 NCL OF WISCONSIN INC 217.81 NICOR GAS 2,006.76 OFFICE DEPOT INC 47.96 PETERSEN SAND & GRAVEL 449.80 PITNEY BOWES INC 58.10 SEVERN TRENT PIPELINE SE 2,126.06 TNEMEC 38.93 UNDERGROUND PIPE & VALVE 4, 619.00 UNITED LABORATORIES 99.00 UNITED PARCEL SERVICE 10.20 USA BLUEBOOK 1,250.14 USF - LAKE BLUFF IL 603.30 VIKING CHEMICAL COMPANY 2,136.93 WATER SOLUTIONS UNLIMITE 2,860.00 WOODLAND RDF 9,717.75 UTILITY IMPROVEMENTS FUND BAXTER & WOODMAN 8,047.26 RETAINED PERSONNEL ESCROW - BAXTER & WOODMAN 6,497.32 , CYPRESS MEDICAL PRODUCTS 2,059.50 GRIECO, THOMAS 52.50 MCHENRY ANALYTICAL WATER 65.00 PATRICK ENGINEERING INC 13,413.12 POLICE PENSION FUND BALFOUR CHIRO HEALTH CEN 162.30 DIRECTOR OF INSURANCE 735.75 GRAND TOTALS 836,201.67 FUND TOTALS GENERAL FUND 247, 922.89 BAND FUND 88.50 ANNEXATION FUND 5,049.00 STREET IMPROVEMENTS FUND 680.00 CAPITAL IMPROVEMENTS FUND 468, 923.81 WATER/SEWER FUND 82,504.72 UTILITY IMPROVEMENTS FUND 8,047.26 RETAINED PERSONNEL ESCROW 22,087.44 POLICE PENSION FUND 898.05 TOTALS 836,201.67 Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. Abstain: Glab. Absent: None. Motion carried. June 17, 2002 Page 7 INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND VILLAGE OF MCCULLOM LAKE FOR WASTEWATER TREATMENT Mayor Althoff stated the City of McHenry and the Village of McCullom Lake have been working over the past year negotiating an agreement, which provides for McCullom Lake to build a sanitary sewer system for wastewater collection. A pipe will be extended from the Village of McCullom Lake to the Donovan Street Lift Station. A meter will be installed to measure the daily flows and the Village of McCullom Lake will be billed monthly based on the flow passing through the meter. The monthly fees for wastewater treatment are the obligation of the Village of McCullom Lake. Mayor Althoff noted in the event of default on its payment, the Village of McCullom Lake is obligated to establish a Special Service Area to ensure the collection of fees and charges from users of the sanitary sewer service. Mayor Althoff recognized Ralph Regner, President of the Village of McCullom Lake and Village Attorney, John Roth, in the audience. President Regner thanked Mayor Althoff, the Council and Staff for their cooperative effort in bringing about the Intergovernmental Agreement for Wastewater Treatment. Village Attorney, John Roth, addressed Council stating the agreement provides for the Village of McCullom Lake to pay the non-resident sewer rate. Mr. Roth noted the Village of McCullom Lake is a bedroom community inhabited by middle to lower income families with limited resources. The Village of McCullom Lake requests Council consider charging Village of McCullom Lake residents the resident rate rather than the non-resident rate which is one and one-half times the resident rate. City Administrator Lobaito summarized the agreement as follows: • The Village of McCullom Lake will be provided with 1,800 P.E., which is equivalent to approximately 300 gallons per day, the amount used in a typical three bedroom household. This is sufficient to provide sanitary sewer service to the present corporate limits of the Village of McCullom Lake. Additional Population Equivalent is subject to City of McHenry approval. • McCullom Lake residents have an obligation to connect to the new sanitary sewer system based on a written policy of the Village. • The Village is obligated to pay the City of McHenry $56,700 for the City making available an additional 700 P.I. in capacity at the Donovan Lift Station, as a result of the North Interceptor Sewer Project. The Village is obligated to share in the future cost of upgrading the lift station to meet upcoming pumping needs. • The City of McHenry maintains review of future commercial and industrial users requesting connection to the Village of McCullom Lake Sanitary Sewer System. The purpose is to determine compliance with the City's Municipal Code and maintain the integrity of the System. • The Agreement provides for payment of fees for sewer usage and sewer capital 'L development fees based on City of McHenry ordinances for non-resident charges, which will be a subject for discussion at tonight's meeting. • In the event the Illinois Environmental Protection Agency places the City of McHenry on a restrictive status, the Village of McCullom Lake is prohibited from June 17, 2002 Page 8 permitting additional connections to the sanitary sewer system. • The Village of McCullom Lake is required to permit the discharge of wastewater from the Perry Farm Limited Partnership and the Timothy O'Malley properties into the Village's sanitary sewer system. The Agreement provides compensation by the developer to the Village for upsizing of the pipes to accommodate the development. The Village is required to pay the user fees relative to the individual users of the two properties. The Village may charge an administrative fee to the users for the cost associated with collection of fees. • Should the Johnson or Voss properties elect to disconnect from the Village of Johnsburg, the Village of McCullom Lake may request these parcels be provided with sanitary sewer service. In no event does the City guarantee capacity. The Village of McCullom Lake shall pay the costs associated with amending the FPA. City Administrator Lobaito noted the Village of McCullom Lake at a Board meeting held on June 11, 2002 approved a payment of $17,000 to the City of McHenry, as compensation for the easement through the Cunat property. Mayor Althoff, responding to Alderman Glab's inquiry, noted the Agreement states the individual users on the O'Malley and Perry farm properties will be charged the same user fees and charges as generally charged all other users of the system. Alderman Glab _ suggested the issue of the Perry and O'Malley properties be left open. City Attorney McArdle stated language could be inserted in the Agreement specifically addressing the issue of the Perry and O'Malley properties. Alderman Murgatroyd noted he has spoken with former Mayor Cuda who stated he was a strong proponent of resident rates. It was the former Mayor's intention to recommend same to Council. Alderman Murgatroyd opined his support of resident rates to the Village of McCullom Lake. Alderman Bolger opined the rate issue should have been addressed during negotiation of the Agreement and noted the proposed non-resident rate is adequate. He stated he is unable to support a deviation from the ordinance. It was the consensus of Council to direct City Attorney McArdle to: • Create language in the existing Agreement excluding the Perry and O'Malley properties from consideration for resident rates with the proviso the Agreement could be amended in the future. • Include language dictating automatic renewal of the Agreement in twenty (20) years unless notification is received from either the Village of McCullom Lake or the City of McHenry. • Insert language in the Agreement acknowledging the Village of McCullom Lake , policy regarding hook-ups is supported by a signed Ordinance. • Insert language in the Agreement recognizing current residential rates for 1800 P.E. for connection fees and monthly user fees. June 17, 2002 Page 9 Motion by Murgatroyd, seconded by Glab, to approve and authorize the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the Village of McCullom Lake for Wastewater Treatment including the following revisions: • Include language excluding the Perry and O'Malley properties from consideration for resident rates, with the proviso the Agreement could be amended in the future. • Include provision for automatic renewal of the Agreement in twenty (20) years, unless notification is received from either the Village of McCullom Lake or the City of McHenry to the contrary. • Include language acknowledging the Village of McCullom Lake policy regarding hook-ups is supported by a signed Ordinance. • Include language recognizing current residential rates for 1800 P.E. for connection fees'and monthly user fees. Voting Aye: Glab, Low, Murgatroyd, Wimmer. Voting Nay: Bolger. Absent: None. Motion carried. REQUEST TO CONNECT TO MUNICIPAL SEWER AT 2905 WEST ROUTE 120 Mr. Joseph Bellino, acting as representative of the applicant, his Mother, Concetta T. Arcuri, owner of the residence located at 2905 West Route 120, was in attendance and addressed Council. Mr. Bellino stated due to severe deterioration of the septic system at his Mother's residence, she has been cited by the McHenry County Health Department. The Health Department is requiring the owner to either install a new septic system or connect to a municipal sanitary sewer system. Mr. Bellino noted he realizes the City requires annexation prior to permitting connection to the sewer system; however, he requested Council approve connection to the municipal sanitary sewer system prior to annexation in this circumstance. Mr. Bellino acknowledged his willingness to annex the property to the City of McHenry, but noted the length of time required to annex would delay bringing the property into a healthy condition. Director of Community Development Napolitano stated Staff acknowledged the necessity for bringing the property into compliance with County health standards, which would be accomplished by allowing connection to the sanitary sewer system. Motion by Bolger, seconded by Wimmer, to approve the applicant's request to hook- up to the municipal sanitary sewer system at 2905 West Route 120, subject to payment of non-resident fees, the non-resident portion of which would be refunded upon annexation; and that the applicant annex the subject property into the City of McHenry within ninety (90) days from the date of hook-up to the municipal sanitary sewer system. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer L Voting Nay: None. Absent: None. Motion carried. June 17, 2002 Page 10 REQUEST FOR DRIVEWAY APRON WIDTH VARIANCE - 1406 BEACH ROAD Daniel W. Cody of 1406 Beach Road addressed Council requesting approval of a variance to a1ow his driveway apron to be expanded to a width of 27', rather than the permitted 20'. Director of Community Development Napolitano stated Mr. Cody owns a 34' fifth wheel camper, which he parks on the driveway. Maneuvering the trailer is difficult given the current width of the driveway and Mr. Cody is therefore requesting a variance. Director Napolitano noted Mr. Cody previously received a building permit for a driveway extension, but due to the ordinance requirement was unable to expand the driveway apron. Staff opined Mr. Cody has demonstrated sufficient need for the additional driveway width. Responding to Alderman Glab's inquiry Director Napolitano stated he performed a calculation of the lot to address lot coverage issues. According to Director Napolitano's calculation 33% of Mr. Cody's property is covered. The calculation includes the width variance, driveway, house, shed, deck and all sidewalks. The area is zoned RS-2 and the typical coverage in the area is 35%-40%. Motion by Bolger, seconded by Low, to approve the request for a driveway apron width variance at 1406 Beach Road, from the permitted 20' to allow a 27' width as — submitted. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR CORNER SIDE YARD FENCE VARIANCE -4802 LOYOLA DRIVE Mayor Althoff stated a request has been received from Troy and Julie Wancket, of 4802 Loyola Drive, to install a 6' high, cedar board on board fence at their residence. Mr. and Mrs. Wancket are requesting a 6' setback from the Dartmoor Drive property line to accommodate a pool and use of their backyard. Director of Community Development Napolitano explained fence regulations require a 15' corner side yard setback be maintained from Dartmoor Drive. He noted the Wanckets have a pool in their rear yard requiring a fence for safety purposes. Permitting a 6' setback rather than the required 15' would provide greater useable area in their rear yard. Staff observed no impact on sight lines from the proposed setback of the fence; however, Staff suggested installation of additional landscaping, between the fence and the sidewalk to break up the view of the solid fence. Alderman Murgatroyd opined fencing issues pertaining to side yards might be , addressed at the Staff level, eliminating the necessity to come before Council. Mayor Althoff suggested the matter be addressed at the next Community Development Committee meeting. 'June 17, 2002 Page 11 Motion by Glab, seconded by Murgatroyd, to approve a comer side yard setback variance to allow a 6' cedar board on board fence, setback 6' from the Dartmoor Drive property line, subject to the installation of landscaping approved by Staff in the area between the fence and sidewalk; and the understanding should Dartmoor Drive be extended, the City would have the right to re-evaluate existing fences along Dartmoor Drive to ensure there is no impact on sight lines. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE - 3321 WEST ELM STREET Tritia Claver, owner of A Little of This, That and The Other, at 3321 West Elm Street, was in attendance. Ms. Claver requested approval of a sign variance to allow a freestanding sign on the property to advertise her business. A 20' high non-conforming pole currently exists on the property, which previously held a sign. Ms. Claver stated because the existing pole is non-conforming she is unable to install a new sign on the pole, thereby improving visibility of her business. Ms. Claver is suggesting installing a sign 36 inches high by 70 inches wide. Director of Community Development Napolitano noted the square footage of the proposed signage meets the requirements of the ordinance. Motion by Bolger, seconded by Glab, to approve the requested sign variance to allow the applicant to install a 17.5 square foot sign on the existing 20' high pole for two- years at 3321 West Elm Street, and to return to Council for renewal of the sign variance on a yearly basis thereafter. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST TO APPROVE FINAL PLAT— RIVERSIDE HOLLOW SUBDIVISION Mayor Althoff requested this item be deferred to Executive Session citing potential litigation. MAIN STREET COMMUTER STATION: AWARD OIF BID -J. RYAN DECORATING - PAINTING ACCEPT QUOTE - GEORGE HILLER& SONS -CARPENTRY WORK ACCEPT QUOTE - DOWE & WAGNER - INSTALLATION OF A NEW FURNACE Z AND DUCTWORK Mayor Althoff informed Council the work described in the Agenda Supplement for this item is being done in conjunction with $80,000 in grant money received from Metra. 'June 17, 2002 Page 12 Director of Community Development Napolitano noted the project is approximately $25,000 under the $80,000 awarded in grant monies from Metra. Staff is investigating additional improvements. Director Napolitano stated additional proposed repairs would be presented to Council at a later date for consideration. Director Napolitano advised the City did not receive bids for the proposed carpentry work or installation of the new furnace at the Main Street Station. Therefore, Staff solicited three quotes from local contractors for the work. He noted two quotes were received for each project as follows: Carpentry: George Hiller& Sons $4,900.00 Wm. Tonyan and Sons $11,940.00 Furnace: Dowe &Wagner $5,190.00 Sherman Mechanical $10,800.00 Director Napolitano informed Council following the carpentry work, painting on the building could begin. The following bids were received: Painting: J. Ryan Decorating $9,032.00 — Master Projects, Inc. $14,200.00 ' R & N. Construction Services $14,333.00 Motion by Murgatroyd, seconded by Glab to accept the bid of J. Ryan Decorating for painting the commuter train station, in an amount not to exceed $9,032; and to accept the quote from George Hiller & Sons for carpentry work on the commuter train station, in an amount not-to-exceed $4,900; and to accept the quote from Dowe & Wagner for the installation of new furnace and ductwork in the commuter train station, in an amount not-to- exceed $5,190. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR POLICE DEPARTMENT DOCUMENT IMAGING SYSTEM - MUNIMETRIX SYSTEMS CORPORATION In February 2002 Council authorized the Police Department to solicit bids for a document imaging system. The purpose of the system is to digitize the hard copy of police reports and arrest files, place them in the computer system, freeing storage space in the record section and enabling documents to be accessed immediately via computer inquiry. Chief of Police O'Meara recognized Officer Jim Molnar. Officer Molnar informed Council three bid responses were received. MuniMetriX Systems Corporation provided the lowest bid with an overall cost of $16,850.00, including on-site training. It was noted the project is completely funded by a Member initiative Grant provided through the efforts of 'June 17, 2002 Page 13 _ Illinois State Senator Dick Klemm and is $1,150 less than the budgeted amount of ; $18,000.00. Office Molnar stated if awarded to MuniMetriX, the system would be implemented within 60 days. Motion by Glab, seconded by Low, to approve the purchase of a document imaging system to be utilized by the McHenry Police Department, from MuniMetriX Systems Corporation, in an amount not-to-exceed $16,850.00. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. MAYOR- STATEMENT AND REPORT i Mayor Althoff informed Council in the course of reviewing the north Route 31 roadway improvements and the widening of Route 120, it has become apparent to Staff there is a small section of north Route 31 that would not be improved, from Applebees south to Illinois Route 120. This matter has been brought to the attention of the Illinois Department of Transportation (IDOT). IDOT has offered to pay for the engineering for this small section of roadway. Mayor Althoff is requesting Council approval to submit an application to the Council of Mayors for federal dollars in the 80/20 matching program to construct the required improvements to the portion of Route 31 between Applebees and Illinois Route 120, and to approve an expenditure of up to $2,500 for engineering of the area. Motion by Bolger, seconded by GO, to approve Mayor Althoffs submission of an application to the Council of Mayors for a grant to construct the required improvements to Illinois Route 31 between Applebees and Route 120, and to approve an expenditure of up to $2,500 for engineering. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. COMMITTEE REPORTS There were no Committee reports. DEPARTMENT HEAD REPORTS Assistant Administrator Lockerby announced the City of McHenry website is now live. Information regarding departments is now available online, at ci.mchenry.il.us. He L noted ultimately the City website will be linked to other applicable entities. Chief of Police O'Meara stated there is a vacancy for a Records Clerk in the Police Department due to the promotion of Joan Lunsmann to Police Administrative Assistant. June 17, 2002 Page 14 The position of Records Clerk will be posted both internally and externally. Interviews will begin as soon as possible. Chief of Police O'Meara informed Council the stabbing death investigation, stemming from the incident last Wednesday, is ongoing by the State's Attorneys Office and the McHenry Police Department. Potential witnesses are being interviewed. The alleged offender has been charged with two counts of first degree murder. Director of Public Works Marcinko informed Council NIBCO Construction of Joliet, Illinois has run into multiple problems with the Country Club Sanitary Sewer Project. The projected completion date is June 28, 2002. Director Marcinko stated work would be conducted on the seawall behind the theatre on Venice. The storm sewer broke the seawall. Temporary repairs will be made, and following the reduction of water level in the creek, permanent repairs will be completed. Director Marcinko assured Council they would be kept apprised. Director of Parks and Recreation Merkel stated the Burn Camp concert conducted by the McHenry Firefighters Association, held on June 15, 2002 in Petersen Park was a success. Director Merkel noted preparation is underway for the Fiesta Days celebrations, scheduled to begin on July 12, 2002. Director of Community Development Napolitano informed Council the firm hired to conduct the air quality study in conjunction with the Meyer Material Annexation is scheduled to begin setting up equipment on June 18, 2002 and taking air study samples this week. He stated, pending receipt of the completed study, the Public Hearing has been tentatively scheduled for Monday, July 22, 2002. City Administrator Lobaito stated some misinformation has been circulating regarding right-of-way acquisition for the Route 120 Project. Consequently, the Mayor and Staff will be meeting with Route 120 business owners on June 24, 2002 at 2:00 p.m. The meeting will be posted. City Administrator Lobaito informed Council the Mayor and Staff will be meeting with the residents in the area of Anne Street on June 24, 2002 at 6:00 p.m. regarding the Edgebrook Drainage Project. The meeting will be posted. NEW BUSINESS Alderman Bolger announced he met with Anton Rebel regarding the Boone Creek clean up. It was noted previous volunteers are unavailable this year and any assistance will be greatly appreciated. Alderman Glab requested Staff review procedure and accumulate information addressing signage issues throughout the City in an effort to eliminate signage remaining after a business has moved or closed. — - EXECUTIVE SESSION Motion by Glab, seconded by Murgatroyd, to go into Executive Session at 9:07 p.m. to discuss Potential Litigation. June 17, 2002 Page 15 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:15 p.m. Motion by Low, seconded by Bolger, to return to Open Session at 10:12 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 10:12 p.m. ADJOURNMENT Motion by Low, seconded by Glab, to adjourn the meeting at 10:13 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None Absent: None. Motion carried. The Meeting was adjourned at 10:13 p.m. M OR t, CITY CL-EIRL- L