HomeMy WebLinkAboutMinutes - 12/02/2002 - City Council REGULAR MEETING
DECEMBER 2, 2002
The Regular Meeting of the McHenry City Council was called to order by Mayor
Althoff at 7:30 P.M. on Monday, December 2, 2002 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low,
Murgatroyd and Wimmer. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle,
Director Community Development Napolitano, Director Public Works Marcinko, Assistant
Director Public Works Fink, Director Parks and Recreation Merkel and Chief of Police
O'Meara. Absent: None.
PUBLIC HEARING: 2002 TAX LEVY ORDINANCE
Mayor Althoff at 7:31 p.m. opened the Public Hearing to discuss the 2002 Tax Levy.
City Administrator Maxeiner stated the amount of the 2002 Proposed Tax Levy has been
inflated to capture all new growth and construction within the corporate limits. City
Administrator Maxeiner noted all information had been previously presented to Council for
review and consideration at the November 11, 2002 regularly scheduled Council Meeting.
At that time, Council passed a resolution establishing the date for tonight's Public Hearing.
In addition, as required by State Statute, City Administrator Maxeiner noted the Notice of
Public Hearing was published in the Northwest Herald on November 22, 2002. He stated it
is Staffs recommendation to pass an ordinance establishing the 2002 Tax Levy in the
amount of$3,160,171.
In response to Mayor Althoffs inquiry, there were no questions or comments from
Council or anyone in the audience. In response to the Mayor's inquiry, City Clerk Jones
stated there were no written or verbal comments received in the Office of the City Clerk
with regard to this matter.
Motion by Glab, seconded by Bolger, to close the Public Hearing regarding the
2002 Tax Levy at 7:34 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Bolger, seconded by Murgatroyd, to pass an ordinance establishing the
2002 Tax Levy in the amount of$3,160,171.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
PUBLIC HEARING: REQUEST FOR ANNEXATION, REZONING AND VARIANCE —
PROPERTY LOCATED ADJACENT TO AND EAST OF ROUTE 31 NORTH OF GRACY
-L ROAD AND SOUTH OF PRIME PARKWAY, CONCORD HOMES
Mayor Althoff at 7:35 p.m. opened the Public Hearing regarding the Annexation,
Rezoning and Variance for the Krumholz Property located adjacent to Route 31, north of
December 2, 2002
Page 2
Gracy Road and south of Prime Parkway as presented by Concord Homes. In attendance
were Attorney Thomas Zanck of Militello, Zanck and Coen; John Nelson of Jen Land
Design; Greg Collins of Concord Homes; Joe Vavrina of Smith Engineering Consultants;
Steven Hovany of Strategy Planning Associates.
Attorney Zanck opened the presentation stating Concord Homes intends to create a
two-fold development: Business Park/Commercial and Multi-Family Residential. He noted
the residential units would be 70% ranch-style, which will appeal to empty nesters. In
addition, it is anticipated this multi-family development would generate very few school-age
children.
Mr. John Nelson, land planner, addressed the density of the residential portion of
the proposed development. At concept plan presentation, Mr. Nelson stated Council had
indicated a reduction in number of units would be desirable. In response to this
information, the developer has reduced the number of multi-family units from 300 to 276
units. In addition, the developer has altered the mix of types of units to accommodate two-
car garages. The development will also include shared walking paths as well as other
amenities.
Attorney Zanck stated there are already potential users for the business
park/commercial portion of the development, including a sizeable office user, a
warehousing firm and a proposed banquet hall.
Mr. Greg Collins addressed Council regarding the prototype of the two distinct
products, which would be marketed in the residential portion of the development. He noted
the townhomes would have a landscaped courtyard and perimeter.
Director of Community Development Napolitano noted the draft Annexation
Agreement was included in this evening's Agenda packet.
Mayor Althoff opened the floor to Council comments and/or questions.
Alderman Bolger stated the location of this property is not appropriate for high
density multi-family residential development.
Alderman Glab expressed concern regarding drainage. Mr. Joseph Vavrina of Smith
Engineering Consultants responded, noting the retention basins will drain to the east. Mr.
Vavrina also stated the development would comply with the City's drainage ordinance.
Alderman Glab also expressed concern with the design of the main collector road. He
opined the road should be designed to expedite traffic if the property to the east is
developed in the future. Alderman Glab suggested adequate right-of-way be reserved for
future widening/expansion of the collector road. In conclusion, Alderman Glab noted the
7.88 density is too high. He would prefer to see a maximum of 6 units per gross acre.
Alderman Low stated there is a need for ranch units and walkways. She stated she
had no issue with the mixed residential and commercial use as depicted by the developer.
December 2, 2002
Page 3
Mr. Nelson stated the design of the buildings meets the control standards of the City
of McHenry.
Alderman Wimmer suggested a comparison be made to the existing project in Cary
and the proposed City of McHenry project with regard to density. Mr. Nelson responded
the density in the two projects is comparable. He noted he would provide Council with
exact density figures of both developments. Alderman Wimmer stated his preference for a
maximum density of 6 units per acre, but noted that he would be flexible.
Alderman Murgatroyd concurred with Alderman Wimmer and inquired about the
timeline for proposed buildout of the project. Mr. Collins responded noting construction
would begin in 2003 and anticipated completed residential buildout in 2006.
Director Napolitano stated the following issues remain to be addressed by Council:
• Proposed elimination of the roadway stub to the south;
• Multiple buildings located on a single lot, including setback requirements;
• Provision for roadway access to Albany Street in Tonyan Industrial Park;
• Possibly limiting the proposed uses in the commercial portion of the development;
• Density of the residential portion of the development.
Attorney Zanck noted many of Staffs and Council's concerns will be addressed
during the preliminary and final platting stages of the project.
Mr. Steven Hovany provided Council with additional information including the
projected absorption rate, the projected population of the development, as well as the
projected revenues and expenses.
City Administrator Maxeiner stated Staff supports the project with the installation of
a temporary lift station in conformance with the City's Master Plan. The lift station would be
sufficient pending development of the property directly to the east of the subject property.
Attorney Zanck suggested a recapture agreement be implemented so the developer could
recoup costs when the property to the east is developed.
In response to Mayor Althoffs inquiry there were no questions or comments from
anyone in the audience. City Clerk Jones also informed Council there were no written or
verbal comments received in the Office of the City Clerk with regard to this matter.
It was the consensus of Council that the developer should work with Staff to
address the outstanding issues prior to returning to Council for formal action.
Motion by Glab, seconded by Low, to close the Public Hearing regarding the
annexation agreement, annexation, zoning and variance for the Krumholz Property at 8:45
p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
.� Voting Nay: None.
Absent: None.
Motion carried.
December 2, 2002
Page 4
TEN MINUTE PUBLIC INPUT ^..
No one signed in to speak during the Ten Minute Public Input Session.
CONSENT AGENDA
Alderman Glab requested that Consent Agenda Item #2, Ordinance Amending
Municipal Code Chapter 13, extending No Parking limits on Royal Drive 50 feet
northwesterly, be removed for further discussion. He opined the 50 foot extension of the
No Parking Zone is inadequate. He requested the matter be scheduled at a Public Works
Committee Meeting. Public Works Committee Chairman Alderman Bolger concurred and
noted the item would be added to the Agenda for the December 16, 2002 Public Works
Committee Meeting.
Motion by Glab, seconded by Bolger, to approve the Consent Agenda as amended:
■ Ordinance amending Municipal Code Chapter 13 creating a 4-way stop at the
intersection of Cross Trail/Dartmoor Drive and 3-way stop at the intersection of
Cross Trail/Oregon Trail;
■ Ordinance amending Municipal Code Chapter 4 Section 4-6(2) decreasing the
number of Class A Liquor Licenses from 25 to 24;
■ CALEA— Proposed Police General Order Revision;
■ Finance and Personnel Committee recommendation to adopt Hiring Procedures
Policy;
■ Request to advertise for bids for the printing of three seasonal brochures —
Parks and Recreation Department;
■ Request to connect to Police Alarm Panel — McHenry Township Administration
Office, 3703 North Richmond Road;
■ Award of bid to Gary Lang Chevrolet for the purchase of a 1-ton dump truck for
the Parks and Recreation Department Maintenance Division;
■ Approve City Council Minutes
■ November 11, 2002 regularly scheduled meeting;
■ November 18, 2002 regularly scheduled meeting.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
METRA RAILYARD LOCATION DISCUSSION
Alderman Glab requested discussion of Metra proposed siting of the Johnsburg rail
yard. He stated he thought this was an Agenda Item for this evening's meeting. City
Administrator Maxeiner stated due to the length of this evening's Agenda, the Metra
Discussion was postponed until the December 16, 2002 regularly scheduled meeting.
Alderman Glab insisted he would like to discuss the Metra matter this evening.
Alderman Bolger suggested continuing with the Meeting's Agenda. Alderman Glab opined
Council has not been kept apprised of the ongoing discussions.
Mayor Althoff noted both Alderman Wimmer and Alderman Low were in attendance
December 2, 2002
Page 5
at the meeting with Metra officials.
Alderman Murgatroyd concurred with Alderman Glab and requested discussion
occur this evening regarding the Metra rail yard.
City Administrator Maxeiner stated Staff is not prepared to discuss this matter at this
time. He noted several issues need to be reviewed prior to making a recommendation to
Council regarding the rail yard, including:
• Additional train traffic resulting from the location of the rail yard in Johnsburg;
• Impact on local pedestrian traffic, particularly at Petersen Park and along the
bike path;
• Required parking for the increase in trains and associated number of
commuters;
• The number of daily train trips in/out being proposed.
Alderman Murgatroyd stated his concern that Council has not received adequate
information regarding the Metra proposal. He suggested Staff draft a resolution for Council
consideration regarding limiting the Mayor's ability to discuss and/or negotiate on the
City's behalf without Staff and/or members of Council present. Mayor Althoff suggested
Staff explore creating such a resolution and that it be included on the agenda of the
December 16, 2002 for further discussion and/or formal action. Alderman Bolger read a
statement in support of the Mayor and imploring Council to work in cooperation with the
Mayor.
Motion by Murgatroyd, seconded by Glab, to direct Staff to draft a resolution limiting
the Mayor's ability to discuss and/or negotiate on the City's behalf without Staff and/or
members of Council present, and that this resolution be placed on the Agenda of the
December 16, 2002 regularly scheduled meeting for consideration and formal action.
Voting Aye: Glab, Low, Murgatroyd, Wimmer.
Voting Nay: Bolger.
Absent: None.
Motion carried.
CONSIDERATION OF LEASE AGREEMENTS BETWEEN THE CITY OF MCHENRY
AND:
• SCOTT CHAMBERS FOR LEASE OF THE PETERSEN FARM FOR A ONE-YEAR
TERM BEGINNING MARCH 1, 2003:
• TOM KING FOR LEASE OF THE FORMER CUNAT PROPERTY FOR A ONE-YEAR
TERM BEGINNING MARCH 1, 2003.
City Administrator Maxeiner stated the City had previously acquired the former
Petersen Farm and Cunat properties in order to preserve open space and to plan for future
park expansions. City Administrator Maxeiner noted these two properties have regularly
been farmed. As the property owner, the City must now enter into lease agreements so
�- that tenant farming can continue on each of the parcels. The leases are being presented to
Council for consideration It is Staffs recommendation to approve execution of the two
leases.
December 2, 2002
Page 6
Motion by Bolger, seconded by Low, to authorize the Mayor's execution of the
following lease agreements:
• Between the City of McHenry and Scott Chambers for the Petersen Farm Property for
one-year term beginning March 1, 2003;
• Between the City of McHenry and Thomas and Mae King for the Cunat Property for a
one-year term beginning March 1, 2003.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
DISCUSSION: OLDIE MILL PONDS SUBDIVISION
In attendance was Olde Mill Ponds resident Steve Pool. Mr. Pool addressed Council
restating his drainage concerns impacting his subdivision. Mr. Pool specifically noted the
culvert sizing and the lack of as-built plans available for review.
Mr. Darryl Gable of Baxter and Woodman addressed Council and noted Baxter and
Woodman ;ias been studying the drainage issues impacting Olde Mill Ponds Subdivision
He stated F s firm is investigating alternatives to the present drainage infrastructure. He
noted the �.:irrent onsite detention is functioning according to the approved engineering
plans. If an additional study is authorized by Council, funding would also have to be
authorized.
Alderman Bolger suggested Baxter and Woodman provide a cost estimate to
explore the resolution of the drainage problems in this area. Director Public Works
Marcinko stated he believed Inland Capital Fund, developer of Olde Mill Ponds
Subdivision, is contributory to the solution.
Mr. Pool stated Inland has expressed to the Homeowner's Association via letter that
the Association needs to address the problem by working with the City. Mr. Pool requested
the City address the issue in a timely manner and that regular meetings be held to advise
the Association members of the progress in dealing with the drainage concerns. Mr. Pool
also expressed concerns regarding the impact of future development in the area. He
requested a letter from the City to the Association stating that no additional pipes will drain
into Olde Mill Ponds Subdivision.
In response to Mayor Althoffs request, Mr. Gavle stated he will have a written
proposal prepared for Council consideration at the December 16, 2002 regularly
scheduled Council Meeting, presenting alternatives, which have been determined as a
result of the concerns raised regarding drainage in the area.
Staff was directed to prepare additional information to be presented for review and
consideration at the December 16, 2002 regularly scheduled Council Meeting.
December 2, 2002
Page 7
REQUEST TO BLOCK OFF CERTAIN PORTIONS OF GREEN STREET AND TO
DIRECT CITY STAFF TO ASSIST IN A SOAP BOX DERBY EVENT ON SATURDAY,
JUNE 28, 2003— MCHENRY KIWANIS
In attendance was Mr. James Marinangel, representative of the McHenry Kiwanis
organization. Mr. Marinangel addressed Council stating the McHenry Kiwanis is
considering sponsoring a soap box derby to be held on Saturday, June 28, 2003. The
Kiwanis Club is requesting permission to close portions of Green Street and for City Staff
assistance in conducting the event.
Mr. Marinangel stated the derby would be held on Green Street from just south of
Shepherd of the Hills Church to a point just south of the City Garage. The event would be
open to all youths in McHenry County ages 8 through 17. The City Garage parking lot
would be the pit area. Mr. Marinangel stated he has spoken with both Police Chief
O'Meara and Fire Chief Amore and neither has indicated any objections to the proposed
event.
In response to Alderman Bolger's inquiry, Mr. Marinangel stated the derby would be
a day-long event held in conjunction with the national soap box derby events. The winner
of the McHenry event would then compete in the national contest in Akron, Ohio. Alderman
Bolger suggested the homeowners whose driveways would be impacted by the event
should be personally notified of the street closing and the event in general.
In response to Alderman Murgatroyd's inquiry, Mr. Marinangel stated there would
have to be a detour for south side residents gaining access to the downtown area as
Green Street would not be accessible for the entire day. Mr. Marinangel stated police
department assistance is being sought for along the route as well as redirecting traffic
around the event.
Mr. Marinangel stated it is anticipated the event would draw a large audience of
enthusiasts. Alderman Murgatroyd inquired if the parking needs of the event could be met
utilizing the City's Garage parking lot as well as the Knox Park lot. Spectators will also be
able to use side streets for parking. Shepherd of the Hills Church parking lot would also be
available for most of the day.
Alderman Glab expressed concern about closing off a main arterial roadway. All
diverted traffic would most likely zigzag through neighborhoods to get through town. This is
not appropriate in residential neighborhoods. He opined there must be another more
suitable location in town to hold the event.
Assistant Administrator Lockerby stated the intent is to obtain Council's direction as
to Staff pursuing all aspects of such an event, including traffic detour impact, parking
requirements, etc. Some discussion occurred regarding the potential impact on Saturday
traffic of closing Green Street. Chief O'Meara stated his department would obtain a traffic
`�. count of the number of vehicles utilizing Green Street on Saturdays.
Alderman Low supported the event and opined the Kiwanis will work with Staff to
December 2, 2002
Page 8
ensure minimal detriment to motorists and/or residents. "~
Alderman Wimmer noted the need for extra trash receptacles as well as possibly
other amenities to accommodate the participants and audience. He concurred with
Alderman Low.
Alderman Glab opined no action should be taken until the residents who would be
impacted by the Green Street closure are polled and advised. Some discussion followed
regarding other potential sites for the derby.
Motion by Bolger, seconded by Wimmer, to direct Staff to work with the McHenry
Kiwanis Club to address concerns raised regarding traffic impact, detour route, parking
requirements and adequacy, concessions, bleachers, trash disposal, etc.; and to bring the
matter back for formal Council action regarding the closing of Green Street from Shepherd
of the Hills Church south to McHenry City Garage on Saturday, June 28, 2003, with a rain
date of Sunday, June 29, 2003, for the purpose of conducting a Soap Box Derby, when all
concerns have been addressed.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE GRANTING CONDITIONAL USE PERMIT TO SERVE ALCOHOLIC ,
BEVERAGES IN CONJUNCTION WITH THE OPERATION OF CAJUN WAY LLC D/B/A
SNAPPER JOHN'S RESTAURANT LOCATED AT 4111 WEST SHAMROCK LANE
Mayor Althoff reminded Council this matter has previously been discussed. Due to
the fact there was not unanimous approval directing Staff to prepare the ordinance
granting the conditional use for the operation of a restaurant serving alcoholic beverages,
the matter is being considered as a regular Agenda Item.
Motion by Glab, seconded by Wimmer, to pass and approve an ordinance granting
a conditional use to Cajun Way LLC d/b/a Snapper John's Restaurant located at 4111
West Shamrock Lane to allow the operation of a restaurant serving alcoholic beverages.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO CONNECT TO MUNICIPAL WATER AND SANITARY SEWER SYSTEM -
DON WELCH, 1202 CHARLES STREET
In attendance was Mr. Don Welch, property owner of 1202 Charles Street in _
unincorporated McHenry County. Mayor Althoff noted Mr. Welch has approached the
Community Development Department regarding the possibility of annexation and
connection to the City's municipal sanitary sewer system. If the request to connect is
granted, Mr. Welch will proceed with the annexation process within the timeframe specified
by Council.
December 2, 2002
Page 9
Alderman Glab noted there are no requests to annex to the City unless there is a
need for emergency hook-up to the municipal sanitary sewer or water service. He
suggested in the future when applicants seek connection prior to annexation, that they be
required to pay the non-resident connection and capital development fees without benefit
of reimbursement. Mayor Althoff suggested this issue be further discussed at a Community
Development Committee Meeting for establishment of a new policy.
Motion by Bolger, seconded by Wimmer, to approve the request of Mr. Don Welch
to connect to the City of McHenry sanitary sewer system, with the understanding he
commence annexation proceedings within 90 days; and that the applicant be required to
pay non-resident connection and capital development fees, subject to a refund of the non-
resident portion within 90 days of annexation to the City of McHenry.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
FINAL PLAT APPROVAL — KRESSWOOD TRAILS PHASE 2
In attendance was Mr. Jerry Benchawel of Pacini Brothers Inc, developers of
Kresswood Trails Subdivision.
Director Community Development Napolitano addressed Council stating the Final
Plat of Kresswood Trails Phase 2 is located north of Bull Valley Road, west of Colonial
Funeral Home. It is essentially a mirror development of Phase 1 previously approved by
Council. The engineering for the entire development was approved prior to the
construction of Phase 1.
In response to Alderman Murgatroyd's inquiry, Mr. Benchawel stated Cross Trail
connection to Trails of Winding Creek Subdivision will be made once the curb and streets
are installed and prior to the construction of Phase 2 residential units.
Motion by Low, seconded by Murgatroyd, to approve the Final Plat of Kresswood
Trails Phase 2 as prepared by Vanderstappen Surveying with a revision date of August 27,
2001, subject to the plat being recorded with the McHenry County Recorder of Deeds
within six months of approval.
Voting Aye: Bolger, Low, Murgatroyd, Wimmer.
Voting Nay: Glab.
Absent: None.
Motion carried.
INTERGOVERNMENTAL AGREEMENT AMONG MCHENRY TOWNSHIP MCHENRY
.� COUNTY AND THE CITY OF MCHENRY — TRANSFER OF PROPERTY 8.5 ACRE
PARCEL ON GREEN STREET
Mayor Althoff reminded Council the 8.5-acre parcel, which is the subject of the
December 2, 2002
Page 10
intergovernmental agreement, was transferred to the County in an effort to promote the
City's eastern bypass. The land was due to be transferred back to the City once all
conditions with regard to wetland mitigation were satisfied. The City has complied with all
required conditions. In addition, the City has worked out an agreement with McHenry
Township for snowplowing streets within each other's jurisdiction. Mayor Althoff noted it is
Staffs recommendation to approve the intergovernmental agreement as submitted this
evening.
In response to Alderman Bolger's inquiry, Director Public Works Marcinko stated
the Elmkirk Lane referenced in the agreement is located east of River Road.
Alderman Glab noted the proposed agreement may cause the City's Public Works
crews to be spread a little thin on plowing duties. The larger area the City plows, the less
services are provided to the remainder of the City's residents. Director Marcinko noted the
City has in the past worked out mutually acceptable plowing arrangements with the
McHenry Township Road Commissioner. Essentially, there would be no increase in the
actual area which must be plowed.
In response to Alderman Glab's inquiry, Mayor Althoff noted the intergovernmental
agreement includes snowplowing due to the change in jurisdictional responsibilities of
each of the respective government entities. Some discussion followed regarding the City's
snowplowing of streets not within the corporate boundaries. Alderman Glab noted there
are additional responsibilities tied into the agreement, which should not fall on the City of
McHenry, and he could therefore not support the execution of the agreement.
Director Parks and Recreation Merkel informed Council there is a long history
regarding this parcel. The bottom line is the property is being transferred back to the City
from the County who purchased it from the City for $425,000. The county cannot simply
donate the land back to the City. Consequently, a three-way intergovernmental agreement
was created to satisfy members of the County Board with regard to the transfer of land.
Included in the agreement is the ongoing maintenance of wetlands on the 8.5-acre parcel,
as well as snowplowing responsibilities on specific roadways.
Motion by Bolger, seconded by Murgatroyd, to approve and authorize the Mayor's
execution of an Intergovernmental Agreement among the City of McHenry, McHenry
Township, and McHenry County, for the transfer of 8.5 acres of property on Green Street.
Voting Aye: Bolger, Low, Murgatroyd, Wimmer.
Voting Nay: Glab.
Absent: None.
Motion carried.
YEAR 2003 DIAL-A-RIDE LOCAL SHARE AGREEMENT BETWEEN PACE AND THE
CITY OF MCHENRY
City Administrator Maxeiner noted the agreement before Council for consideration
this evening is identical to that presented for Council approval in January 2002. However,
the City's share of the contract continues to increase. This year the increase was from 27%
December 2, 2002
Page 11
to 31% and the rider fares are likewise decreasing from 7% to 5%. Fares remain the same.
Motion by Glab, seconded by Wimmer, to approve and authorize the Mayor's
execution of the Year 2003 Dial-A-Ride Local Share Agreement between PACE and the
City of McHenry.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM NUNDA TOWNSHIP — BOARD OF REVIEW STIPULATION ON
FOLLETT TAX APPEALS
City Administrator Maxeiner noted he contacted Nunda Township and secured
information regarding the Board of Review Stipulation on the Follett Tax Appeals. He
stated the Petitioners and the Board of Review came to an agreement. The stipulation
requires City Council approval and authorization for the Mayor's execution of the
document.
Motion by Bolger, seconded by Murgatroyd, to authorize the Mayor's execution of
the Board of Review Stipulation regarding the Follett Tax Appeals.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE FOR THE ABATEMENT OF REAL ESTATE TAXES FOR VARIOUS BOND
ISSUES
City Administrator Maxeiner stated each time the City approves the issuance of
bonds, there is an ordinance filed with the County to levy taxes to pay off the bond, unless
there is an ordinance passed to abate them annually. As the City traditionally pledges
alternative revenues to pay off the bonds, the City typically passes ordinances providing
for the abatement of the real estate taxes with regard to the bonds. City Administrator
noted in addition to the ordinances abating the tax with regard to the bonds, there is also
an ordinance abating taxes in the amount of $25,000 for Special Service Area No 1A as
agreed to at the time of approval of the Special Service Area.
Motion by Murgatroyd, seconded by Glab, to pass ordinances abating real estate
taxes as follows:
• GO Bonds Series 1997 A $328,750.00
• GO Bonds Series 1997 B $115,687.50
• GO Bonds Series 2000 A $438,000.00
• GO Bonds Series 2000 B $334,500.00
• GO Bonds Series 2002 $352,912.50
• SSA#1A $ 25,000.00.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
-�, Voting Nay: None.
Absent: None.
December 2, 2002
Page 12
Motion carried.
AWARD OF BID FOR THE INSTALLATION OF TWO BASEBALL DUGOUTS AT FIELD
NO. 2 IN PETERSEN PARK— CARMICHAEL CONSTRUCTION
Director Parks and Recreation Merkel stated bids were sought and opened on
November 19, 2002 regarding the installation of two new baseball dugouts at Petersen
Park Field No. 2. The low bidder was Carmichael Construction in the amount of $18,063.
Director Merkel noted the bid exceeded the budgeted amount allocated in the 2002-2003
Budget which indicated a line item of$15,000.
In response to Alderman Murgatroyd's inquiry, Director Merkel stated there are no
current plans to provide dugouts at other fields. The dugouts are primarily being proposed
due to safety reasons with regard to the age group of the youth and the hard ball which is
used in the sport.
Motion by Bolger, seconded by Wimmer, to award the bid for the installation of two
baseball dugouts at Field No. 2 in Petersen Park, to Carmichael Construction in an amount
not-to-exceed $18,063.
Voting Aye: Bolger, Low, Murgatroyd, Wimmer.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYOR - STATEMENT AND REPORT
Mayor Althoff stated she is seeking a date to schedule a Committee of the Whole
Meeting for concept plan presentations by Hallmark Homes, a proposed multi-family
development west of Meijer Stores on the King Farm, and a Senior Living Facility, being
proposed on 10 acres of property on the north side of Bull Valley Road across the street
from Church of Holy Apostles. It was the consensus of Council to schedule a Committee of
the Whole Meeting on Monday, December 9, 2003, for the purpose of concept plan
presentation by Hallmark Homes for a proposed development adjacent to Meijer Stores,
and a proposed Senior Living Facility to be located north of Bull Valley Road.
Mayor Althoff reported the City has been contacted by the Levy Organization which
owns 50 acres of property adjacent to east side of the Shamrock Farms Property. Mayor
Althoff noted the Levy Organization is considering the donation of the 50-acre parcel to the
City of McHenry. Request has been made to permit the City's Attorney to meet with the
Levy Organization attorney, to determine tax ramifications of the possible donation. Mayor
Althoff requested authorization to permit the City's Attorney to meet with the attorney for
the Levy Organization. Mayor Althoff noted a map depicting the location of the 50-acre
parcel would be included in this week's Friday Report.
In response to Alderman Glab's inquiry, at this time it is unclear if there would be
any stipulations attached to the land donation. '
Motion by Bolger, seconded by Murgatroyd, to authorize the City Attorney's meeting
with the attorney for the Levy Organization to explore the possible donation of 50 acres of
December 2, 2002
Page 13
land to the City of McHenry.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
COMMITTEE REPORTS
Community Development Committee Chairman Alderman Wimmer announced a
Community Development Committee Meeting has been scheduled for Wednesday,
December 4, 2002 at 3:30 p.m. in the Aldermen Conference Room.
Parks and Recreation Committee Chairman Alderman Low announced a Parks and
Recreation Committee Meeting has been scheduled for Wednesday, December 11, 2002
at 7:00 p.m. in the Aldermen Conference Room.
Finance and Personnel Committee Chairman Alderman Murgatroyd reported a
Finance and Personnel Committee Meeting was held this evening prior to the Council
Meeting and minutes will be forthcoming.
DEPARTMENT HEAD REPORTS
Assistant Administrator Lockerby reported there will be a visioning session at the
December 16, 2002 regularly scheduled Council Meeting. This is part of the Downtown
Redevelopment Plan. Representatives of Trkla Pettigrew, Allen and Payne will be in
attendance and leading the discussion. Assistant Administrator Lockerby noted there
would be both small group and large group exercises as members from the community
have also been invited to participate in this session.
Police Chief O'Meara reported one of the City's dispatchers has been ill and out of
the office for approximately seven weeks. There is no current prognosis for her return at
this time. The Department is utilizing part time dispatchers to assist in filling in the
scheduling gaps. Chief O'Meara also noted a records department employee has been out
ill for the past three weeks.
Director Parks and Recreation Merkel reminded Council the tree lighting ceremony
is scheduled for Sunday, December 8`n at 4 p.m. Director Merkel also reported the City has
been approached about doing an internship in the Parks and Recreation Department. This
would be a 10-12 week program which would begin in March. He noted this individual is a
City resident who has previously worked for the Parks and Recreation Department. It is
anticipated a weekly educational stipend would be paid. Some discussion occurred
regarding the payment of a stipend versus no salary being provided. It was the consensus
of Council additional information should be provided and that the matter be considered at
the Parks and Recreation Committee Meeting to be held on December 11 cn
Director Community Development Napolitano reported he received the final report
t on the air quality study for Valley View School on Wednesday, November 27t', and the
overall conclusion was the levels of the crystalline silica dust and particulate matter were
well below the unhealthful levels. Director Napolitano stated he would provided copies of
December 2, 2002
Page 14
the report in this week's Friday Report and make a copy available to District 15, as well as �-
to members of McCORE.
City Clerk Jones reported three events are upcoming:
• McHenry Township Building Addition Open House on Saturday, December Ph
from 10:00 a.m. until 3 p.m.;
• McHenry County Council of Government's Annual Christmas Dinner at the
McHenry Country Club on Wednesday, December 18th;
• Employee Holiday Celebration is scheduled for Friday, December 20tn
NEW BUSINESS
Alderman Glab inquired if the detention ponds in Boone Creek Subdivision have
been dedicated to the City or is the maintenance responsibility that of the Home Owners
Association. Director Marcinko responded the detention ponds are owned by and
maintained by the Association. Alderman Glab expressed his displeasure with the "No
Trespassing" signs. Alderman Glab suggested Staff draft a letter to alert the Association of
the unsightliness of the signs.
ADJOURNMENT
Motion by Low, seconded by Glab, to adjourn the meeting a 10:40 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 10:40 p.m.
C
MA I OR CITY CL