HomeMy WebLinkAboutMinutes - 02/14/2001 - City Council REGULAR MEETING
FEBRUARY 14, 2001
A Regular Meeting of the McHenry City Council was called to order by Mayor Cuda,
at 7:30 P.M. on Wednesday, February 14, 2001 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Bolger, Glab, McClatchey,
Murgatroyd. Alderman Baird arrived at 8:20 p.m. Absent: None. City Staff in attendance
were: City Administrator Lobaito, City Clerk Althoff, City Attorney Michael Chmiel, Chief of
Police Kostecki, Director Community Development Napolitano, Director of Public Works
Batt, Director Parks and Recreation Merkel, Assistant Administrator Maxeiner. Absent: City
Attorney McArdle.
TEN MINUTE PUBLIC INPUT
No one signed in to speak during the Ten Minute Public Input Session.
CONSENT AGENDA:
Motion by Bolger, seconded by Glab, to approve the Consent Agenda as follows:
■ Approval: Ordinances amending Municipal Code and Zoning Ordinance
regarding Adult Use;
■ Approval: Ordinance amending certain sections of Chapter 13, Traffic and Motor
Vehicles, relating to overnight parking in City parks;
■ Approval: Engineering Services Agreement with Baxter and Woodman for the
2001 Streets Program in an amount not-to-exceed $122,000;
■ Approval: List of As-Needed Checks:
GENERAL FUND
AFLAC 1,785.40
AMOCO CORPORATION 3, 150.00
COPELCO CAPITAL INC 3, 174.84
CURTAIN CALL COSTUMES 1, 597.86
FBI NATIONAL ACADEMY ASS 40.00
FINA 426.75
FIRST MIDWEST BANK 2, 436.05
JFK/DANCE ETC 277.81
MCHENRY COUNTRY CLUB 258.75
MCHENRY COUNTY CHIEFS OF 36.00
MCHENRY POLICE PENSION F 2,751.44
RESERVE ACCOUNT 1,200.00
SECRETARY OF STATE 309.00
SECRETARY OF STATE/INDEX 20.00
SUBURBAN BUILDING OFFICI 345.00
UNITED WAY 80.00
UNIVERSITY OF ILLINOIS/G 20.00
WAL-MART STORES INC 246.86
WEISSMAN'S 1,394.82
MOTOR FUEL TAX FUND
IMC SALT INC 6, 601.63
DEVELOPER DONATION FUND
MCHENRY COMMUNITY HIGH S 92,377.95
MCHENRY COMMUNITY SCHOOL 171, 559.05
MCHENRY PUBLIC LIBRARY 24, 173.00
MCHENRY TOWNSHIP FIRE 24, 173.00
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RETAINED PERSONNEL ESCROW
MCHENRY COUNTY RECORDER 116.00
WATER/SEWER FUND
BRY-AIR INC 2,184.89
FIRST NAT'L BANK OF MCH 500,000.00
LANG CHEVROLET INC, GARY 17,166.00
MCHENRY COUNTY RECORDER 18.00
POSTMASTER MCHENRY IL 1, 134.18
RESERVE ACCOUNT 300.00
THOMASON, IRA 104.55
WAL-MART STORES INC 14.06
GRAND TOTALS THIS LIST 859,472.89
GENERAL FUND
AFLAC 1, 920.26
BUSS FORD SALES 150.00
DOUBLE TREE CLUB HOTEL S 404.84
FOP UNITS I/II 1, 148.00
FRY, ROBERT J 3, 600.00
HEALTH PLAN MANAGEMENT 43.80
ILLINOIS GFOA 100.00
IMRF 34, 504.25
INTERNAL REVENUE SERVICE 1,209.72
NATIONAL GUARDIAN LIFE I 148.83
NCPERS GROUP LIFE INS. 267.00
PETERSEN, ROBERT G 3,033.20
UNITED STATES LIFE INSUR 826.20
WAL-MART STORES INC 92.77
EMPLOYEE INSURANCE FUND
HEALTH PLAN MANAGEMENT 16,228.84
DEVELOPER DONATION FUND
PETERSEN, ROBERT G 3, 033.20
WATER/SEWER FUND
BAUER, MARVIN 38.85
HERMAN, JAY 49.80
JOHNSON, JANET 75.00
LAUER, LORRAINE 24.25
MCCOLLAN, GAVIN 46.66
SUTTON, TOM 35.20
UNITED STATES LIFE INSUR 129.60
WHITMAN, DARIN AND KIM 49.80
GRAND TOTALS THIS LIST 67, 160.07
FUND GRAND TOTALS
GENERAL FUND 66, 999.45
EMPLOYEE INSURANCE FUND 16,228.84
MOTOR FUEL TAX FUND 6,601.63
DEVELOPER DONATION FUND 315,316.20 .�
RETAINED PERSONNEL ESCROW 116.00
WATER/SEWER FUND 521,370.84
TOTALS 926, 632.96
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`-- Approval: City Council Minutes:
■ January 24, 2001 Special Meeting;
■ January 31, 2001 Regularly Scheduled Meeting;
■ February 7, 2001 Regularly Scheduled Meeting.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd.
Voting Nay: None.
Absent: Baird.
Motion carried.
OVERTON PARK MEMORIAL GAZEBO CONTRIBUTION
Director of Parks and Recreation Merkel reported he and City Clerk Althoff have
been working with City resident Clara Overton for several years to develop Overton Park.
Ms. Overton donated two lots located at the northwest corner of the intersection of John
Street and Crescent Street several years ago with the stipulation the park be named in
memory of her husband, Richard Overton, and be developed with a gazebo. A budget .of
$10,000 was proposed to Mrs. Overton for the purchase and installation of a 14' octagonal
gazebo with decorative landscaping. Mrs. Overton provided the City of McHenry with a
$5,000 check to initiate this project. She has promised to forward the balance of the
$10,000 upon completion of the proposed improvements. The 2000-2001 Budget does not
include monies for this project. Director Merkel requested Council approve the purchase
and completion of the project as proposed.
Motion by Bolger, seconded by McClatchey, to accept the $5,000 donation of
monies for the Overton Park Gazebo and decorative landscaping project, and to authorize
Staff to proceed with the purchase and installation of a memorial gazebo, as approved by
the Clara Overton Trust, in an amount not-to-exceed $10,000.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd.
Voting Nay: None.
Absent: Baird.
Motion carried.
ANNEXATION AND REZONING — SOUTH OF 3107 WEST ROUTE 120, RICHARD AND
RITA ADAMS
Mr. Richard Adams, property owner, was in attendance. Director of Community
Development Napolitano informed Council Mr. and Mrs. Richard Adams are requesting
annexation to the City of McHenry and zoning reclassification of the subject property to C5
Highway Commercial. The subject property is located 110' south of 3107 West Route 120,
130' east of River Road, and is comprised of .4 acres. Although Mr. Adams has no
specific or immediate plans for the property in question, he has expressed interest in
�. developing this piece in conjunction with his adjacent property to the north. Director
Napolitano noted a Public Hearing was not necessary as an annexation agreement is not
being required by the City. Mr. Adams appeared before the Zoning Board of Appeals on
July 10, 2000, and received a unanimous recommendation for the requested C5 Highway
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Commercial Zoning upon annexation. Director Napolitano noted as the subject property is
adjacent to residential use, a screening strip, be it solid fence or landscaping, will be
required along a portion of the east and entire south property lines upon development. He
also noted an unimproved 66' right-of-way referenced as South Street, separates the
subject property from residential properties to the south.
In response to Council inquiry, Staff explained, although South Street is not
currently used as a public thoroughfare, a residential driveway does exist along the right-
of-way's (South Street) southern boundary. A lengthy discussion followed regarding the
feasibility of vacating the South Street right-of-way. Council directed Staff to investigate
the feasibility of vacating the South Street right-of-way. In response to Council inquiry,
Director of Community Development Napolitano stated, if the South Street right-of-way is
vacated, the required screening will be relocated to match the new southernmost property
line.
Motion by Bolger, seconded by McClatchey, to pass an ordinance annexing .4 acres
of property, located 110' south of 3107 West Route 120 and 132' east of River Road, in
McHenry County, Illinois.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Cuda.
Voting Nay: None.
Absent: Baird.
Motion carried.
Motion by McClatchey, seconded by Bolger, to accept the unanimous
recommendation of the Zoning Board of Appeals, and to reclassify the .4 acre property
located, 110' south of 3107 West Route 120 and 132' east of River Road, C5 Highway
Commercial.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd.
Voting Nay: None.
Absent: Baird.
Motion carried.
PARKS AND RECREATION SEASONAL BROCHURES AWARD OF BID
Director of Parks and Recreation Merkel reported bid specifications were developed
and sought for the printing of Parks and Recreation Department seasonal brochures. The
printing of the three booklets has been combined into one bid specification for the past six
years. Six bids were received and opened on Tuesday, February 6, 2001. The low bidder
was Castle Prin Tech of De Kalb, Illinois in the amount of $13,865. Additional costs will be
included for photo screening, reproductions, and customer changes.
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`., Motion by McClatchey, seconded by Bolger, to approve the award of printing Parks
and Recreation Department Seasonal Brochures, to Castle Prin Tech of De Kalb, Illinois,
in an amount not-to-exceed $14,800.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd.
Voting Nay: None.
Absent: Baird.
Motion carried.
CRYSTAL LAKE ROAD IMPROVEMENTS
Director of Community Development Napolitano informed Council the Community
Development Committee at its January 3, 2001 meeting unanimously voted to recommend
to full Council the direction of Staff to facilitate the development of a plausible mutually
acceptable solution to the Crystal Lake Road traffic congestion with the property owners
for the Crystal Lake Road Corridor Plan Study Lillian Street Alternative. The Lillian Street
Alternative recommends a consolidation of curb cuts among the businesses located on the
west side of Crystal Lake Road, as well as the extension of Lillian Street west, to provide
these businesses access to a traffic signal. Director Napolitano also noted funding is yet
undetermined; however, the City would serve as a facilitator to pursue the feasibility of this
project. Invitations would be sent to representatives from McHenry Post Office, Ace
Hardware, First Midwest Bank, Garden Quarter Apartments, and the Whispering Point
Office Complex. Some discussion followed.
Motion by Bolger, seconded by Glab, to accept the unanimous recommendation of
the Community Development Committee, and direct Staff to schedule a meeting with
business owners located on the west side of Crystal Lake Road, to facilitate the
development of a mutually acceptable solution to the traffic congestion on Crystal Lake
Road, including the possibility of consolidating curb cuts, and extending Lillian Street west
to gain access to a traffic signal.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd.
Voting Nay: None.
Absent: Baird.
Motion carried.
ANNE STREET/EDGEBROOK SCHOOL DRAINAGE IMPROVEMENTS
Mark Kolczaski from City engineering firm Baxter and Woodman, and Jeff O'Connell
and Robert Ungaro from McHenry Elementary School District 15, were in attendance.
City Administrator Lobaito informed Council he and Director of Public Works Batt
had met with District 15 representatives on Monday, February 12, 2001 in an attempt to
coordinate the City's Anne Street drainage improvements project and the District's
McHenry Junior High School renovation project. In addition, the original project has been
`.. expanded to include the replacement of the existing pipe, as well as the installation of a
new pipe and construction of a new spillway (weir) at John Street. These additions will
increase the estimate. McHenry Country Club has been provided a copy of the spillway
design for comment and review. Club management has expressed concern regarding the
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continued ability to drain the pond that is created by this spillway. The design as presented
has accommodated this request. Staff is not requesting bid advertisement, as required
easements have not yet been secured. The 2000-2001 Budget includes a line item of
$400,000 for this project.
Baxter and Woodman representative Mark Kolczaski provided Council with a visual
rendering of the proposed drainage improvement route from the District 15 property on
Kane Avenue, between the elementary school and junior high school, traveling along south
Kane Avenue, turning north on west Green Street, and then turning east onto Green at the
second hole of the McHenry Country Club. A large junction chamber will be constructed on
Green Street, where the pipe crosses to the Country Club property.
In response to Alderman Bolger's inquiry, Baxter and Woodman representative
Mark Kolczaski stated the new pipe would be routed to run under any existing water main.
The required easements must be obtained from District 15, as well as the property owners
on Green Street.
Some discussion followed regarding the critical timing of this project, as well as the
coordination with District 15's school renovation project. City Administrator Lobaito noted
both projects should be completed prior to the beginning of the 2001-2001 school year,
September 4, 2001. A portion of the project affects the school bus pick up and drop off
sites. --�
Staff noted some consideration should be given to bidding the school project and
City project together. A lengthy discussion followed. Staff noted it would be beneficial to
both parties to utilize the same contractor. Mayor Cuda suggested the bid specifications
include the following alternates:
■ Installation of one pipe;
■ Installation of two pipes;
■ Spillway construction.
Director Batt noted permits will be required prior to project initiation. City
Administrator Lobaito noted Council must also address project funding. He suggested
consideration of a Special Service Area.
Some discussion followed, at Council initiation, regarding the proposed route.
Elementary School District 15 representative Jeff O'Connell addressed Council,
noting the importance of reinforcing the existing culvert cover to accommodate the weight
of school buses. This area has been designated as the future bus pickup and drop off site.
Alderman Baird arrived at 8:20 p.m.
It was the consensus of Council to direct Staff to move forward and develop bid
specifications and bid documents, and, if possible, coordinate all efforts with Elementary
School District 15. Staff was also directed to obtain Council approval prior to advertising
for this project.
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PURCHASE OF CHRISTMAS DECORATIONS
City Administrator Lobaito stated at the November 29, 2000 regularly scheduled
Council Meeting, Council directed Staff to obtain, after the first of the year, price quotes for
Christmas decorations, specifically 4 Y2 foot wreaths for display along Route 120. Council
suggested a better price could be obtained at this time. The vendor, Temple Display Ltd.,
submitted a quote for $9,280 as opposed to the November 2000 quote of $10,520. This
represents an approximate 13% reduction in cost. City Administrator Lobaito noted the
Christmas decorations being replaced were originally purchased in 1989, and are showing
their age and most are in a state of disrepair.
Motion by Bolger, seconded by Glab, to approve the purchase of forty 4 W wreaths
with bows from Temple Display Ltd. in an amount not-to-exceed $9,280.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
COMPENSATION AND CLASSIFICATION STUDY
City Administrator Lobaito reminded Council during 2000-2001 Budget discussions,
several discrepancies were identified with the City of McHenry's non-contractual employee
compensation plan. Department Head salaries were reviewed and corrected during the
summer of 2000. Discrepancies yet exist within the City's salary matrix, as well as with job
descriptions, and wage creep between supervisory and non-supervisory personnel. The
City of McHenry salary matrix over time has become unbalanced, not only between grade
classifications, but also between the steps within each grade. The net affect has been
lower salaries have increased at a slower rate than higher salaries, and the spread
between supervisory personnel and non-supervisory personnel has eroded. In addition,
recent review of existing job descriptions has gleaned duties and responsibilities of many
employees have expanded beyond the original job descriptions. Staff is recommending a
comprehensive study of wage compensations for City of McHenry non-contracted
employees be completed. The employee job analysis and creation of new job descriptions
would be undertaken by outside consultants. The wage compensation and market
comparison will be conducted by Assistant Administrator Maxeiner. Staff is recommending
the employee job analysis and the creation of job descriptions be performed by former
Northern Illinois University Public Administration students Marla Sherman and Lika
Jakobsen. They have submitted a performance proposal for 37 job descriptions in an
amount not-to-exceed $7,400. Staff is suggesting Council approval an amount not-to-
exceed $8,400 incorporating unforeseen extensions and expenses. Some discussion
followed.
Alderman Bolger and Glab suggested the entire analysis be conducted in-house.
City Administrator Lobaito and Finance and Personnel Committee Chairperson Alderman
Murgatroyd noted the extensive time commitment and daily workload limitations of Staff.
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Motion b Bolger, seconded b Mur atro d, to approve the employee job analysis
Y 9 Y 9 Y pp1 Y
study and creation of new job descriptions proposal by former Northern Illinois University
Public Administration students Marla Sherman and Like Jakobsen as presented, for all
non-contracted City of McHenry employees, and to authorize the Mayor's execution of
same, in an amount not-to-exceed $8,400.
Voting Aye: Bolger, McClatchey, Murgatroyd, Baird.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYOR— STATEMENT AND REPORT
Mayor Cuda informed Council the West McHenry Bypass Technical Advisory
Committee (TAC) met today and presented twelve possible routes for the Committee's
consideration. Two routes bisecting the Village of Ringwood were immediately eliminated,
as well as that section which runs along Ringwood Road between Route 120 and
McCullom Lake Road. The proposed four-lane cross-section needed for the bypass cannot
be accommodated on this section of Ringwood Road. Copies of the proposed routes will
be provided Council in Friday's Agenda Packet.
Mayor Cuda also informed Council representatives from the engineering firm
developing the proposed bypass routes will be in attendance at the March 7, 2001 "r
regularly scheduled Council Meeting to provide Council with an update for this project. He
also noted it was the consensus of TAC to utilize Curran Road up to Route 120 in an effort
to reduce the overall cost of the bypass project.
Mayor Cuda also informed Council he had revoked the liquor license of First Draft
located at 3421 West Elm Street. Evidence presented at a series of hearings would
indicate the establishment was being utilized to promote illegal drug trafficking. A copy of
Mayor Cuda's written opinion is available for Council review. Mayor Cuda also noted it was
likely the owner and operator would submit an appeal to the Illinois Liquor Commission.
The Commission can reinstate the liquor license until such time as they render an opinion
on the City of McHenry's action.
COMMITTEE REPORTS
There were no Committee Reports.
DEPARTMENT HEAD REPORTS
Director of Community Development Napolitano reported the Community
Development Department was in receipt of a letter from the McHenry Township Fire
Protection District, specifically Code Administrator Steve Laing, requesting Council
consideration to amend an existing City ordinance addressing residential sprinkler
systems. It was the consensus of Council to invite Code Administrator Laing to a
Community Development Committee Meeting on March 7, 2001 at 6:30 p.m. Alderman
Glab requested Community Development Committee Chairperson McClatchey include
review of the City of McHenry's existing sump pump ordinance at this time. Community
Development Committee Chairperson Alderman McClatchey agreed.
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t
Director of Public Works Batt reported the installation of the north sewer interceptor
was scheduled for sometime during the 2001 Christmas Season. All efforts will be made to
avoid conflict with the City of McHenry's 2001 Streets Program.
Director of Parks and Recreation Merkel distributed copies of the proposed
Community Recreation Center Advisory Referendum mailings for Council review and
comment.
Chief of Police Kostecki reported, upon notification, representatives of the McHenry
Police Department confiscated First Draft's liquor license and posted the appropriate
signage notifying the community of First Draft's closure. He also informed Council he
would be ,meeting with the McHenry Township Fire Protections District to discuss the
coordination of 911 services.
City Administrator Lobaito informed Council recent newspaper reports regarding
state planned improvements for both Route 31 and Route 14 initiated a phone call to the
Illinois Department of Transportation (IDOT) regarding future plans for State Route 120
Improvements. IDOT representatives informed City Administrator Lobaito Route 120
improvements were currently scheduled for the year 2003. Subsequent telephone calls
with District One IDOT representative Ed Wilson refuted this information, noting the
proposed Route 120 improvements are scheduled for June of 2002. Mr. Wilson informed
�-- City Administrator Lobaito Route 120 improvements will start at the intersection of Route
120 and Route 47, working east toward the City of McHenry's corporate limits.
In response to Alderman Bolger's inquiry, City Administrator Lobaito confirmed
Route 120 turn lane improvements in front of Valley View School are scheduled for
construction during the 2001 calendar year.
Alderman Glab suggested Staff work with Illinois Department of Transportation
representatives to coordinate Route 120 improvements with the proposed widening of
Route 31.
NEW BUSINESS
There was no New Business.
EXECUTIVE SESSION: PERSONNEL
Motion by Bolger, seconded by Glab, to go into Executive Session to discuss
Personnel, specifically provisions of the City Administrator's contract, at 9:16 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd.
Voting Nay: Baird.
Absent: None.
Motion carried.
Council went into Executive Session at 9:16 p.m.
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Motion by Bolger, seconded by McClatchey, to go back into Open Session at 9:25
p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird..
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 9:25 p.m.
Motion by Bolger, seconded by Murgatroyd, to approve an amendment to City
Administrator Lobaito's contract of August 1997 to reflect his current salary level of
$78,561.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by McClatchey, seconded by Glab, to adjourn the meeting at 9:26 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird
Voting Nay: None
Absent: None
Motion carried.
The Meeting was adjourned at 9:26 p.m.
k' ILO
MAYOR 4 CIT CLERK �' ,