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HomeMy WebLinkAboutMinutes - 05/02/2001 - City Council REGULAR MEETING MAY 2, 2001 �— The Regular Meeting of the McHenry City Council was called to order by Mayor Althoff, at 7:30 P.M. on Wednesday, May 2, 2001 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Jones, City Attorney McArdle, City Treasurer Welter, Chief of Police Kostecki, Director Community Development Napolitano, Director Public Works Batt, Director Parks and Recreation Merkel, Assistant Administrator Maxeiner. Absent: None. Mayor Althoff welcomed the audience, the citizens of McHenry and expressed that the City Council in looking forward to serving the community over the next several years. Mayor Althoff then asked the Honorable Judge Maureen McIntyre of the 19tn Judicial District to step forward. The following City Officials were then administered the Oath of Office by Judge McIntyre: City Clerk Janice C. Jones City Treasurer David M. Welter Alderman Ward 1 William J. Bolger Alderman Ward 3 Susan E. Low Alderman Ward 5 Richard W. Wimmer Mayor Pamela J. Althoff. `— Mayor Althoff informed the audience there would be an abbreviated City Council Meeting followed by a ceremony honoring and recognizing outgoing officials, Mayor Steven J. Cuda, Alderman Frank S. McClatchey, and Alderman William V. Baird, as well as retiring Plan Commissioner Cherie Rickert. TEN MINUTE PUBLIC INPUT No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA: Director Parks and Recreation Merkel informed Council the amount referenced in the Consent Agenda Supplement for Item No. 2, the Final Payment to Reil Construction for the Knox Park/Freund Field Playground Equipment Installation, should read $20,447.78 as opposed to $20,477.78, as stated in the Supplement. He noted this represents a reduction in the amount of$30. Mayor Althoff noted the savings of$30 and thanked Director Merkel for bringing it to the Council's attention. Motion by Bolger, seconded by Glab, to approve the Consent Agenda as amended: ■ Approval: Resolutions Recognizing Mayor Steven J. Cuda, Alderman Frank S. McClatchey, Alderman William V. Baird, Plan Commissioner Cherie Rickert; • Approval: Final Payment to Reil Construction for Knox Park/Freund Field Playground Equipment Installation in the amount of$20,447.78; ■ Approval: Final Payment to Hampton, Lenzini & Renwick for Green Street Phase III Improvements in the amount of$9,003.65; ■ Approval: Final Payment to Curran Contractors for Route 31/Shamrock Lane Page 2 5/2/01 Improvements in the amount of$28,269.02; ■ Approval: City Council Minutes: ■ April 11, 2001 regularly scheduled meeting; ■ April 18, 2001 regularly scheduled meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR USE OF KNOX PARK SOFTBALL FIELD AND WAIVER OF FEES In attendance was Mr. Bob Diedrich of the Bulldogs Softball Team. Mr. Diedrich is requesting the use of Knox Park Softball Field for a fundraising tournament scheduled for Saturday and Sunday, June 30th and July 1st. The monies raised by the tournament will be utilized to offset entry fee costs. In response to Mayor Althoffs request, Director Parks and Recreation Merkel noted many tournaments have been held in the past by local teams who do all field preparation and registration work prior to and during the tournaments. Director Merkel stated there is limited involvement by the Parks and Registration Staff. In response to Alderman Murgatroyd's inquiry, Director Merkel stated the field would not be required for use by other softball teams, as they typically do not utilize the fields on the weekends. Motion by Bolger, seconded by Low, to grant the request for use of Knox Park Softball Field and Waiver of all associated fees by the Bulldogs Softball Team for a fund- raising tournament on Saturday and Sunday, June 30"' and July 1", and subject to the infield maintenance during the tournament be provided by the Bulldogs Softball Team. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Mr. Diedrich thanked Council for granting the request. APPROVAL OF THE MCHENRY ANALYTICAL LAB THREE-YEAR TESTING AGREEMENT Director Public Works Batt stated for the past three years the City has utilized the services of McHenry Analytical Labs. Director Batt noted the same services are available from the Illinois Environmental Protection Agency at a proposed fee of $44,415 for three years. The same services, if contracted with McHenry Analytical Labs would total --1 $35,956.16 for a three-year period. The ultimate savings to the City would be $8,458.84. Page 3 5/2/01 �. Motion by Murgatroyd, seconded by Bolger, to approve and authorize the City's execution of the three-year Testing Agreement between the City of McHenry and McHenry Analytical Labs Testing Agreement in an amount not-to-exceed $35,956.16. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 FOR EDGEBROOK DRAINAGE IMPROVEMENTS PROJECT — BAXTER AND WOODMAN Director of Public Works Batt stated Council had previously reviewed and approved an Engineering Services Agreement with City engineering firm Baxter and Woodman at its March 15, 2000 regularly scheduled Council meeting. Subsequently, City engineering firm Baxter and Woodman has proposed to supervise the Edgebrook Drainage Improvements Project with a resident engineer in an amount not-to-exceed $52,000. Staff is recommending Council approve the amendment to the original agreement. In response to Alderman Bolger's inquiry, Staff responded the agreement is for a not-to-exceed amount of $52,000. In response to Alderman Murgatroyd's inquiry, Staff noted the purpose for the resident-based contract is the expediency of concluding the project, working with District 15 2001-2002 school calendar, residential easements, etc. `-- Director Batt also noted the extent of the project and the short time frame to completion dictate onsite personnel to expedite the process. Mayor Althoff noted this is a project which is being coordinated in conjunction with District 15's school calendar and renovation of the Junior High facility. Motion by Murgatroyd, seconded by Bolger, to approve and authorize the Mayor and City Clerk's execution of Engineering Services Agreement Amendment No.1 between the City of McHenry and Baxter and Woodman in an amount not-to-exceed $52,000. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Althoff noted Smith Engineering Consultants as Traffic Engineer had inadvertently been left off of the annual appointment list passed and approved by Council at its April 25, 2001 Annual Meeting. She requested Council approve the appointment of Smith Engineering Consultants as Traffic Engineer, as well as the 2001-2002 City Council Committee appointments as follows: Page 4 5/2/01 -I Community Develog_ment Parks and Recreation *Wimmer *Low Glab Glab Low Murgatroyd Finance and Personnel Public Works *Murgatroyd *Bolger Bolger Glab Low Wimmer *Designates Committee Chair Motion by Bolger, seconded by Wimmer, to approve the appointment of Smith Engineering Consultants as City of McHenry Traffic Engineer for a term expiring 4/30/02; and City Council Committee Appointments as follows: Community Development Parks and Recreation *Wimmer *Low Glab Glab Low Murgatroyd Finance and Personnel Public Works *Murgatroyd *Bolger Bolger Glab "1 Low Wimmer *Designates Committee Chair Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. COMMITTEE REPORTS There were no Committee Reports. DEPARTMENT HEAD REPORTS City Administrator Lobaito reported Staff is currently working on closing documents for the purchase of Petersen Farm from CORLands. He noted the closing would be scheduled for May 9, 2001. A $400,000 grant has been secured to offset CORLands loan. Administrator Lobaito reminded Council CORLands is a holding company which purchased a large portion of the Petersen Farm Property while the City secured funding to complete the total purchase of the property. CORLands now holds title to the bulk of the Petersen Farm Property. However, the City will take title on May 9t', following the closing. Council will be kept apprised of the closing costs and status in the Friday Report. --� NEW BUSINESS Alderman Bolger read into the record correspondence from State Representative Jack Franks, congratulating the newly sworn City Council. Page 5 5/2/01 ADJOURNMENT Motion by Low, seconded by Glab, to adjourn the meeting at 7:52 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None Absent: None Motion carried. The Meeting was adjourned at 7:52 p.m. AYOR CITY CL t� L..