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HomeMy WebLinkAboutMinutes - 06/13/2001 - City Council REGULAR MEETING JUNE 13, 2001 The Regular Meeting of the McHenry City Council was called to order by Mayor �— Althoff, at 7:30 P.M. on Wednesday, June 13, 2001 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Jones, City Attorney McArdle, Chief of Police Kostecki, City Planner Maggio, Director Public Works Batt, Director Parks and Recreation Merkel, Assistant Administrator Maxeiner. Absent: Director Community Development Napolitano. TEN MINUTE PUBLIC INPUT No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA: City Administrator Lobaito noted a typographical error on Consent Agenda Item No. 5 Purchase of Municipal Center Window Blinds which should state $19,022 as opposed to the stated $10,022. Alderman Glab recommended that the purchase of blinds for the entire first floor be approved in an amount not-to-exceed $21,500. Motion by Bolger, seconded by Wimmer, to approve the Consent Agenda as amended: ■ Approval: Request to hire replacement telecommunications officer by the Police Department; ■ Approval: 2001-2002 Prevailing Wage Ordinance; ■ Approval: Picnic/Special Use Permits; ■ Approval: Block Party Request for Malibu Court on August 251n ; ■ Approval: Purchase of Municipal Center Window blinds from Kyler Industries not-to-exceed $21,500 and to waive bid requirements; ■ Approval: Final Payment to G.C. Masonry for Municipal Center Tuckpointing in the amount of$26,900; ■ Approval: City Council Minutes: ■ May 30, 2001 regular meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. _ Voting Nay: None. Absent: None. Motion carried. REQUEST FOR USE OF VETERAN'S MEMORIAL PARK AND WAIVER OF ASSOCIATED FEES In attendance was Christine Stanbery of 3816 Hilltop Drive, in Wonder Lake. Mayor Althoff noted Ms. Stanbery is requesting the use of Veteran's Memorial Park on Saturday, August 25, 2001, for a fundraiser to benefit a friend of Ms. Stanbery's who is a cancer victim. Page 2 6/13/01 In response to Alderman Murgatroyd's inquiry, any other licenses and/or permits should be secured by the applicant. Mayor Althoff noted the request for beer/wine permit has been eliminated from the request. Director Parks and Recreation Merkel stated the applicant will be responsible for securing County Health Department permits for food vending/service. Motion by Low, seconded by Glab, to approve Ms. Christine Stanbery's request to utilize Veteran's Memorial Park on Saturday, August 25, 2001 and to waive all associated fees. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. CONDITIONAL USE PERMIT FOR MCHENRY BANK AND TRUST, 2205 NORTH RICHMOND ROAD In attendance was Mr. Phil Oeffling, officer of McHenry Bank and Trust; Attorney Daniel Curran of Campion, Curran, Rausch, Gummerson and Dunlop; and project architect Diana Malacar. Attorney Curran stated the McHenry Bank and Trust is requesting a conditional use permit to construct and operate a drive-through banking facility at 2205 North Richmond Road in the Meijer/Home Depot Subdivision, a part of the Rubloff Development Shopping Center on the west side of Route 31 north of WalMart. Attorney Curran reported the Applicant appeared before the Zoning Board of Appeals at a Public Hearing on June 4, 2001 and received a unanimous recommendation for approval. Architect Malacar noted the proposed banking facility is a one-story facility comprised of approximately 9,500 square feet with three drive-through lanes on the north side of the facility. Parking and stacking requirements have been satisfied. In response to Alderman Glab's inquiry, Staff responded the conditional use for the drive-through facility could be limited to the site plan as presented. City Administrator noted if Council would like to limit the conditional use, the site plan should be attached as an exhibit to the proposed ordinance. Motion by Glab, seconded by Bolger, to accept the unanimous recommendation of the Zoning Board of Appeals and to pass an ordinance granting a conditional use request to McHenry Bank and Trust for a financial facility with a drive-through facility for the property located at 2205 North Richmond Road, subject to the revision of the ordinance to include the site plan dated May 9, 2001 prepared by Manhard Consulting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. 111 Page 3 6/13/01 AUTHORIZATION TO PURCHASE REPLACEMENT VEHICLE AND TO WAIVE BID �- REQUIREMENT- PARKS AND RECREATION DEPARTMENT Director Parks and Recreation Merkel reminded Council at the May 30, 2001 regularly scheduled Council Meeting a request was granted to approve the purchase of a 2001 Ford Taurus through the State Purchasing Program in an amount not-to-exceed $15,065. Subsequently, the City was notified the cutoff date had passed for State purchase. Buss Ford has agreed to meet the state price with a minor increase in cost due to delivery charges. Staff is requesting Council consider approving the additional expenditure of$300. In response to Alderman Glab's inquiry, Staff responded the State Contract cutoff date was March 15, 2001. City Administrator noted if Council is inclined to approve the request, it should approve the waiver of bid requirements and specify the amount approved of$15,365. Motion by Low, seconded by Wimmer, to waive all bid requirements and approve the Parks and Recreation Department request to purchase a 2001 Ford Taurus from Buss Ford in an amount not-to-exceed $15,365. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR EMERGENCY WARNING SIRENS Chief of Police Kostecki stated bid specifications were prepared and bids sought from thirteen vendors for two emergency warning sirens. Two bids were submitted and opened on April 24, 2001 with the low bidder Braniff Communications of Crestwood, Illinois. Chief Kostecki noted the City currently has four outdoor warning sirens. In light of the City's growth the addition of two outdoor warning sirens is desirable. Chief Kostecki stated the 2001-2002 Budget reflects a line item in the amount of $35,000 for the purchase and installation of warning sirens. In response to Mayor Althoffs inquiry, Chief Kostecki noted the locations of existing sirens is as follows: ■ Center Street Park; ■ Sunnyside Dodge on Elm Street; ■ Malibu Court and Crystal Lake Road; ■ Tonyan Industrial Park. The two new sirens would be placed at: ■ Hilltop School on Lincoln Road; and ■ Martin Road and Elm Street. L.. In response to Alderman Glab's inquiry, Staff stated the bid specifications were prepared to include the installation of the sirens. A solar powered option was included in the specifications, as well. The solar powered option will be utilized for both sirens. Page 4 6/13/01 Motion by Bolger, seconded by Low, to accept Staff recommendation and award the bid for the installation of two solar-powered outdoor warning sirens to be located as follows: ■ Hilltop School on Lincoln Road; and ■ Martin Road and Elm Street; to Braniff Communications of Crestwood, Illinois, in an amount not-to-exceed $34,422.75. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. Not Voting: Glab. Absent: None. Motion carried. AWARD OF BID FOR THE 2001 STREETS PROGRAM AND TO APPROVE THE MOTOR FUEL TAX (MFT) RESOLUTION Mayor Althoff noted bid specifications were prepared and sought for the 2001 Streets Program. The 2001-2002 Budget reflects $1,300,000 for this program. Three options were included in the bid package: Option 1 Approve 2001 Streets Program as presented Option 2 Eliminate Meadow Lane and Court Street Option 3 Leave the project as it is bid and reduce the 2002 Streets Program by '\ $161,259. It was Staffs recommendation to accept Option 2 and to award the 2001 Streets Program to Peter Baker and Sons of McHenry in an amount not-to-exceed $1,300,000. In response to Alderman Glab's inquiry, Staff noted the paving of Court Street would not interfere with the Fiesta Days Parade. Alderman Murgatroyd noting the cost of the project could fluctuate when construction actually begins, suggested the entire project be bid as presented. Motion by Murgatroyd, seconded by Wimmer, to accept the low bid submitted by Peter Baker and sons of McHenry, Illinois in an amount not-to-exceed $1,314,258.52 and to approve the MFT Resolution for Section 01-00063-00-RS in the amount of$1,500,000. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. AWARD OF CONTRACT FOR THE TELECOMMUNICATION ANALYSIS AND BID DOCUMENT PREPARATION Mayor Althoff noted Telecommunication Analysis was discussed during the 2001- 2002 Budget review and consideration. She noted, in order to be in compliance with State Statutes regarding 911 facilities, the City sought proposals for consulting services. The proposal submitted by Ellert and Associates includes the following services: Page 5 6/13/01 • Audit of current system and assessment of future technology needs ■ Preparation of proposal specifications ■ Proposal evaluation(s) ■ System implementation, assurance and audit. In response to Alderman Glab's inquiry, it was noted the consultation and implementation would bring the City's Municipal Building into compliance with State Statutes. Motion by Wimmer, seconded by Low, to accept Staffs recommendation to accept Ellert and Associations proposal for upgrading the Municipal Center's Telecommunications System in an amount not-to-exceed $10,625.60 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. FACILITIES PLANNING REPORT Baxter and Woodman, the City's consulting engineers, at the May 21, 2001 Committee of the Whole planning meeting, presented the Facilities Planning Report. Mayor Althoff noted action this evening is required to formally approve the plan as presented. Motion by Glab, seconded by Murgatroyd, to approve the Facilities Planning Report prepared by Baxter and Woodman as presented at the May 21, 2001 Committee of the Whole Meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: . None. Absent: None. Motion carried. VEHICLE STICKER COLLECTION SERVICES PROGRAM At the initiation of Mayor Althoff, City Clerk Jones requested Council consider entering into a contract with Municipal Collection Services to cross-index vehicles currently licensed in the State of Illinois with those vehicles having current City of McHenry vehicle stickers. The implementation of the program as presented by Municipal Collection Services would reduce the number of persons residing in the City in violation of the vehicle sticker ordinance. Following the one-time initial investment of $500, the City will realize revenue recovered by the program in a 50/50 split between the City of McHenry and Municipal Collection Services. It is Staffs recommendation to approve and authorize the Mayor's execution of an agreement with Municipal Collection Services. L.. Alderman Glab requested the program be implemented as diplomatically as possible to assure compliance without alienating McHenry residents. Page 6 6/13/01 Motion by Murgatroyd, seconded by Wimmer, to approve and authorize the Mayor's execution of an agreement with Municipal Collection Services, to provide collection services for vehicle sticker delinquency, with a $500 one-time initial investment, and a subsequent 50/50 split between the City of McHenry and Municipal Collection Services of all fees collected. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Althoff reported she received a phone call from Fire Chief Amore congratulating the City for the ample water supply utilized in the commercial fire at the Bait Shop east of the river, as well as commendable traffic control by the City Police Department while the fire was fought. Mayor Althoff also noted the elected officials have been invited to participate in the Clarke Environmental Mosquito Helicopter Flyover on June 16th at the McHenry Township Offices at 2 p.m. Any elected official interested in making a reservation to attend this event should contact City Clerk Jones. -� Mayor Althoff, noting the impending retirement of Chairman Dennis Welter from the McHenry Area Youth Commission, who was one of the initial founding members of the Commission, requested Council approve a resolution in recognition of his numerous contributions during his tenure on the Commission. Motion by Glab, seconded by Low, to approve a resolution honoring and recognizing Chairman Dennis Welter of the McHenry Area Youth Commission on his retirement effective June 21, 2001. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. _ Absent: None. Motion carried. COMMITTEE REPORTS Finance and Personnel Committee Chairman Alderman Murgatroyd scheduled a Finance and Personnel Committee Meeting for Wednesday, July 11, 2001 at 6:30 p.m. in the Aldermen Conference Room to discuss the Petersen Farm Osland Grant and the Mayoral Reimbursement Policy. Parks and Recreation Committee Chairman Alderman Low tentatively scheduled a Parks and Recreation Committee Meeting for Tuesday, June 10, 2001 at 7:00 p.m. in the Parks and Recreation Conference Room. Page 7 6/13/01 DEPARTMENT HEAD REPORTS L.- Director of Public Works Batt reported the Edgebrook/Anne Street Drainage Project is underway. The bids for the North Interceptor Sewer Project will be opened on June 26t'' although commencement of that project will greatly depend upon the attainment of easements required to accommodate the sewer line. The 2001 Streets Program will begin shortly. Finally, the City's new elevated water storage tank in Adams Commercial Centre is in the process of being painted. Director of Parks and Recreation Merkel reported carp fish eradication by the Illinois Department of Natural Resources Fishery Division is underway. Cleanup of dead fish, particularly on the west end of the lake, will take place during the next several days. The concrete work of the skate park has been completed. Opening date is targeted for the first week of July. Director Merkel reported Knox Park Pool is open and operational with the advent of the warmer weather. The theme for the City Band Concert scheduled for Thursday, June 14th is Big Band Night. City Administrator Lobaito noted the Adams Commercial Centre Final Plat must be amended to effectuate Commonwealth Edison access to the City's new elevated water storage tank. He asked Council to approve a resolution amending the Final Plat and thereby creating a 25' Access and Public Utility Easement on Lot 8 and Outlot B of Adams Commercial Centre. Motion by Glab, seconded by Bolger, to pass and approve a resolution supporting L- the amendment of the Adams Commercial Centre Final Plat and thereby creating a 25' Access and Public Utility Easement on Lot 8 and Outlot B, to provide access by Commonwealth Edison for electrical service to the City's elevated water storage tank. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. NEW BUSINESS Alderman Glab requested the Whispering Oaks Subdivision Sign be repaired and/or replaced. With regard to the City's yard waste drop-off site, Mayor Althoff responded the procedure is the same as in year's past. Alderman Glab inquired as to the status of the Silbury Road project. In response to Alderman Glab's inquiry, City Administrator Lobaito stated the pile of wood chips adjacent to Whispering Oaks Parks will be utilized by Public Works to reinstall the walkway along Boone Creek. In response to Alderman Glab's inquiry, Director of Public Works Batt stated the water system along Lincoln Road is the City's and all fire hyrdrants in that area are City property as well. Alderman Glab noted following the recent heavy rains silt is flowing from the School District 156 property as a result of the beginning of the excavation for the building expansion project. He requested Staff look into deterring the flow of silt into the Boone Creek from the high school project. In conclusion, Alderman Glab reminded Staff of his concern regarding drainage problems along Kensington Drive. Page 8 6/13/01 ADJOURNMENT '1 Motion by Low, seconded by Glab, to adjourn the meeting at 8:10 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None Absent: None Motion carried. The Meeting was adjourned at 8:10 p.m. L n AYOR CITY CL