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Home My WebLink AboutMinutes - 12/17/2001 - City Council REGULAR MEETING DECEMBER 17, 2001 `�- A Regular Meeting of the McHenry City Council was called to order by Mayor Althoff at 7:30 P.M. on Monday, December 17, 2001, in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer. Absent: None. City Staff in attendance were: City Administrator Lobaito, Assistant City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Director of Public Works Batt and Director of Community Development Napolitano. Absent: Director of Parks and Recreation Merkel. TEN MINUTE PUBLIC INPUT No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA: Motion by Bolger, seconded by Low, to approve the Consent Agenda as follows: • Resolution: Richard Overton Park; • Resolution: Water and Sewer Rate Increase; • Resolution: Year 2002 Amended City Council Meeting Schedule; • Ordinance Reducing the Number of Class A Liquor Licenses; • Ordinance Granting Parking Variance to McHenry Grounds Shopping Center, North Richmond Road; • Authorization to Advertise for Assistant City Administrator; • Authorization to Advertise for Information Technology Specialist; • Final Payment; Testing Service Corporation for 2001 Street Program in the amount of$5,992.86; • Final Payment: Fence Connection for Fox Ridge Park fencing, in the amount of $18,513.60; • Approve City Council Minutes: November 12, 2001 November 19, 2001 December 3, 2001 • List of as needed checks: GENERAL FUND AFLAC 1,372.80 CDW GOVERNMENT INC 95.00 COUNTRY CREATION 303.75 FIRST MIDWEST BANK 14.45 FOP UNITS I/II 1,435.50 IMRF 33,805.83 KICK, KAREN 77.66 LAWSON, JOHN 26.63 NATIONAL GUARDIAN LIFE I 148.83 NCPERS GROUP LIFE INS. 258.00 PETERSEN, ROBERT G 3,033.20 SIGNS BY FRY 8,700.00 UNITED STATES LIFE INSUR 874.80 WALMART COMMUNITY BRC 2,652.22 AFLAC 1,398.56 ILLINOIS DEPARTMENT OF 636.00 `. ILLINOIS GFOA 95.00 LANDMARK CONTRACTORS INC 47,307.04 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY RECORDER 18.00 Page 2 12/17/01 MICHAEL'S BISTRO 25.00 PETTY CASH FUND 182.31 POSTMASTER MCHENRY IL 2,775.95 REGNER, WILLIAM J 52.50 SCHWAB, MARGE 18.00 SECRETARY OF STATE 160.00 SECRETARY OF STATE/INDEX 10.00 DEVELOPER DONATION FUND PETERSEN, ROBERT G 3,033.20 DEPT OF COMMERCE & COMMU 34.03 DEBT SERVICE-1997A FUND BANK ONE TRUST COMPANY N 300.00 DEBT SERVICE-2000A FUND (MFT) BANK ONE TRUST COMPANY N 300.00 DEBT SERVICE-2000B FUND (REFUND) BANK ONE TRUST COMPANY N 300.00 RECREATION CENTER FUND MCHENRY SAVINGS BANK 285,000.00 WATER/SEWER FUND UNITED STATES LIFE INSUR 129.60 NORTH SUBURBAN WATER 20.00 PETTY CASH FUND 7.83 POSTMASTER MCHENRY IL 194.83 BOND & INTEREST FUND BANK ONE TRUST COMPANY N 900.00 EMPLOYEE INSURANCE FUND HEALTH PLAN MANAGEMENT 18,087.23 RETAINED PERSONNEL ESCROW MCHENRY COUNTY RECORDER 462.00 POLICE PENSION FUND AMERICAN FUNDS 600,000.00 LINCOLN NATIONAL 300,000.00 GRAND TOTALS 1,314,281.75 FUND TOTALS GENERAL FUND 105,513.03 DEVELOPER DONATION FUND 3,067.23 DEBT SERVICE-1997A FUND 300.00 DEBT SERVICE-2000A FUND (MFT) 300.00 DEBT SERVICE-2000B FUND (REFUND) 300.00 RECREATION CENTER FUND 285,000.00 WATER/SEWER FUND 352.26 BOND & INTEREST FUND 900.00 EMPLOYEE INSURANCE FUND 18,087.23 RETAINED PERSONNEL ESCROW 462.00 POLICE PENSION FUND 900,000.00 TOTAL 1,314,281.75 TOTAL 1,238,433.05 List of bills: GENERAL FUND ACE HARDWARE, BJORKMAN'S 1,168.51 ACME BRICK & SUPPLY CO 462.50 ADAMS ENTERPRISES INC, R 176.77 ADAMS STEEL SERVICE INC 83.78 ADAMS, JOHN 146.60 ALEXANDER LUMBER CO 106.70 ALTHOFF INDUSTRIES INC 2,630.00 ALTHOFF, PAMELA J 14.00 Page 3 12/17/01 AMERITECH 6,218.15 ARCH 30.00 ARNET, ALICE 53.55 ARROW UNIFORM RENTAL INC 287.15 B & F TECHNICAL CODE SER 836.70 B AND H INDUSTRIES 6.00 BAKER & SON CO, PETER 2,047.50 BEYER, THOMAS S 38.00 BONCOSKY OIL COMPANY 5,824.66 BOTTS WELDING & TRUCK SE 410.03 BRADY & ASSOCIATES, PHIL 2,210.00 BUNCH DISTRIBUTING INC 71.78 BUSS FORD SALES 894.45 CDW GOVERNMENT INC 6,945.39 CHICAGO TURF & IRRIGATIO 7,150.00 CINGULAR WIRELESS 482.74 CLIFFORD-WALD 98.48 COMED 25,524.59 COMMUNICATIONS REVOLVING 1,439.20 COMPUTERLAND 2,067.35 CONSERVATION SERVICES 250.00 COUGHLIN, DIANE 180.00 COX, KEVIN 57.46 CRYSTAL MANOR STABLE 750.00 CUSTOM LANDSCAPING 170.00 CUSTOM VEHICLE SYSTEMS I 279.95 D & J AUTOMOTIVE SUPPLY 212.93 DON'S CLEANERS 36.00 DURA WAX COMPANY INC, TH 75.96 ED'S RENTAL & SALES INC 24.00 FAST EDDIES CAR WASH 131.50 FISCHER BROS FRESH 1,205.00 FITZGERALD, MICHAEL J 1,500.00 FLESCH COMPANY INC, GORD 633.35 FLOWERWOOD 10,285.00 FOTO FAST 27.60 FOXCROFT MEADOWS INC 578.85 FREUND INTERNATIONAL 38.86 FREUND, LORETTA 35.00 G COMMUNICATIONS 1,949.90 G IMPRESSIONS 464.75 GALL'S INC 161.97 GRAINGER INC, W W 195.70 GRISSOM, KATHY 5.00 RAINES & COMPANY INC 508.00 HARM'S FARM 150.00 HARRISON JR, JOHN J 26.17 HEALTH COMMUNICATIONS IN 309.87 HUFFMAN, DAWN 25.25 ICMA 622.56 IDEA ART 96.70 ILLINOIS DIVISION IAI 20.00 ILLINOIS MUNICIPAL LEAGU 1,154.00 IMPRESSIVE IMAGES 17.80 INDUSTRIAL/ORGANIZATIONA 880.00 INNOVATIVE PACKAGING INC 1,238.05 INTERNATIONAL ASSOC FOR 60.00 INTERSTATE BATTERY SYSTE 99.00 INTOXIMETERS 393.70 JEPSEN TIRE 25.00 JEWEL FOOD STORES 1,941.30 KALE UNIFORMS INC 1,168.77 KAR PRODUCTS 492.14 KIRCHNER FIRE 55.90 KNIGHTS OF COLUMBUS 60.00 KOCH, MAX 35.00 KRANZ, ANNE 123.43 KREASSIG, DANIEL 210.81 KROHN LAWN & LANDSCAPE 4,548.00 KUSTOM SIGNALS INC 3,629.00 LANPHIER, JUDY 13.50 LEACH ENTERPRISES INC 70.99 LETN PRIMEDIA WORKPLACE 576.00 LOCKER'S FLOWERS 115.00 MARTENSON, LYNN G 145.04 Page 4 12/17/01 MAXEINER, DOUGLAS K 30.00 MAYFAIR CARPETS & FURNIT 2,452.19 MCANDREWS & CUNABAUGH 6,800.00 MCCANN INDUSTRIES INC 67.21 MCHENRY AUTO BODY CO INC 3,283.80 MCHENRY AUTO PARTS 761.76 MCHENRY COUNTY CHIEFS OF 70.00 MCHENRY COUNTY SUPPLY IN 1,054.00 MCHENRY ELECTRIC & SUPPL 75.55 MCHENRY FIRESTONE 64.00 MCHENRY MOTOR FUEL TAX F 56,515.80 MCHENRY PAINT GLASS & 185.20 MCHENRY POLICE PENSION F 354.07 MCHENRY SPECIALTIES 30.00 MCHENRY WATER/SEWER FUND 49,386.43 MEYER MATERIAL COMPANY 153.00 MID-AMERICA TRUCK & EQUI 112.14 MIDWEST HOMICIDE 25.00 MILLER, BETTY 5.00 MINUTEMAN PRESS OF MCH 3,369.85 MODERN OFFICE 815.87 MOLNAR, JAMES 21.29 MTS SAFETY PRODUCTS INC 70.30 NATIONAL BUSINESS FURNIT 304.00 NATIONAL INFORMATIOM DAT 46.90 NEXTEL COMMUNICATIONS 1,164.81 NFPA 60.95 NICOR GAS 550.67 NORTHSTAR PUBLISHING INC 14.95 NORTHWEST ELECTRICAL SUP 396.02 NORTHWEST FORD & STERLIN 65.89 NORTHWEST HERALD 303.30 OFFICE DEPOT INC 150.09 PACE 8,064.84 PARADISE COMPUTER 168.00 PEAVEY COMPANY, LYNN 96.55 PEDERSEN GMC 116.09 PERKINS OIL CO INC 101.60 PETALS & STEMS 82.00 PETERSEN SAND & GRAVEL 424.98 PETTIBONE & CO, P F 101.65 PUBLIC SAFETY CONSULTANT 180.00 QUILL CORPORATION 319.61 R & S DISTRIBUTORS INC 251.20 RADICOM INC 1,208.70 RAM COMMUNICATIONS 86.89 RBRC 50.00 REGNER, WILLIAM J 87.30 RICHARD MEIER 130.00 ROC CONSTRUCTION SUPPLY 196.41 ROCKFORD INDUSTRIAL 243.25 ROGERS, MATT 101.08 SAM'S CLUB 63.85 SIGN X 48.00 SJOBLOM, TYLER 224.00 ST PAULS EPISCOPAL CHURC 260.00 STANDARD EQUIPMENT CO 66.96 STANS OFFICE TECHNOLOGIE 1,302.28 STATE TREASURER IDOT 234.33 SUBURBAN BUILDING OFFICI 60.00 SULLIVAN FOODS 38.57 SUMMERS PORTABLE TOILETS 277.00 T.E.M.P.O. 60.00 THOMAS TRUCKING INC, KEN 660.00 THOMPSON ELEVATOR INSPEC 2,134.00 THOMPSON PUBLISHING GROU 279.00 TOWN & COUNTRY POWER EQU 35.20 TRAFFIC CONTROL & 501.22 UNITED PARCEL SERVICE 126.89 VERMONT SYSTEMS INC 2,550.00 WARING, ANN 848.68 WEARGUARD 232.48 WILLIAMS ELECTRIC SERVIC 1,092.00 WILLIAMS, JANICE H 37.99 WOLF CAMERA & VIDEO 467.89 Page 5 12/17/01 YOUNG REMBRANDTS INC 224.00 `. YOUNG, TIMOTHY B 221.76 ZUKOWSKI ROGERS FLOOD & 4,396.30 CIVIL DEFENSE FUND BRANIFF COMM INC 498.00 PUBLIC BENEFIT FUND MCHENRY MCH SHORES ASSES 48,000.00 ANNEXATION FUND MCHENRY COMMUNITY HIGH S 2,452.00 MCHENRY COMMUNITY SCHOOL 3,476.00 MCHENRY PUBLIC LIBRARY 204.00 MOTOR FUEL TAX FUND IMC SALT INC 5,357.69 DEBT SERVICE-1997A FUND MCHENRY MOTOR FUEL TAX F 800.00 STREET IMPROVEMENTS FUND SMITH ENGINEERING CONSUL 4,464.25 CAPITAL IMPROVEMENTS FUND KENNEDY CONSTRUCTION CO, 199,809.30 SINCERE LANDSCAPING 7,200.00 SMITH ENGINEERING CONSUL 20,169.35 WATER/SEWER FUND ACE HARDWARE, BJORKMAN'S 703.08 ACME BRICK & SUPPLY CO 363.60 ADAMS ENTERPRISES INC, R 877.98 ALEXANDER LUMBER CO 15.39 ALFA LAVAL SEPERATION IN 131.64 AMERITECH 1,163.81 `I AQUAPREP 4,455.00 ARROW UNIFORM RENTAL INC 448.00 ASSOICATES ROOFING & 3,115.00 BONCOSKY OIL COMPANY 719.41 BOTTS WELDING & TRUCK SE 23.00 CINGULAR WIRELESS 46.50 COMED 55,910.02 CRAFT CONCRETE PRODUCTS 588.10 D & J AUTOMOTIVE SUPPLY 28.99 D'ANGELO NATURAL SPRING 42.00 D'S MARINE SERVICE INC 300.00 FITTS, ROSE 157.92 FOREMAN & COMPANY, JOSEP 1,104.00 FOXCROFT MEADOWS INC 20.00 G C C ENTERPRISES INC 96.00 G COMMUNICATIONS 123.00 G IMPRESSIONS 170.00 GALL'S INC 667.93 GRAINGER INC, W W 79.25 HACH COMPANY 331.90 INTERSTATE BATTERY SYSTE 25.56 JEMISON ELECTRIC BOX & S 14,000.00 JEPSEN TIRE 45.00 MARBLEHEAD LIME COMPANY 2,220.00 MCHENRY ANALYTICAL WATER 410.00 MCHENRY AUTO PARTS 50.84 MCHENRY COUNTY SUPPLY IN 139.60 MCMASTER-CARR SUPPLY CO 70.93 MEYER MATERIAL COMPANY 601.07 MID AMERICAN WATER OF WA 602.60 MIDWEST METER INC 15,218.30 MINUTEMAN PRESS OF MCH 66.80 NATIONAL BUSINESS FURNIT 373.90 NCL OF WISCONSIN INC 569.11 NICOR GAS 1,052.44 NORTH SUBURBAN WATER 40.00 `. OFFICE DEPOT INC 75.33 PETERSEN SAND & GRAVEL 196.70 REBARS & STEEL COMPANY 500.00 Page 6 12/17/01 SCHMITT, JON 120.32 SPAETH, TOM 102.58 UNDERGROUND PIPE & VALVE 230.60 UNITED LABORATORIES 99.00 USA BLUEBOOK 197.04 USF - LAKE BLUFF IL 486.91 VIKING CHEMICAL COMPANY 2,914.50 WATER ENVIRONMENT 123.00 WATER PRODUCTS - AURORA 427.14 WOODLAND RDF 8f805.75 YENCICH, KURT 114.99 BOND & INTEREST FUND MCHENRY DEBT SERVICE FUN 1,200.00 EMPLOYEE INSURANCE FUND HEALTH PLAN MANAGEMENT 52.95 DEVELOPMENTAL ESCROW PARK RIDGE ESTATES CORPO 26,607.94 RETAINED PERSONNEL ESCROW MCHENRY ANALYTICAL WATER 117.00 ZUKOWSKI ROGERS FLOOD & 1,170.00 POLICE PENSION FUND AMCORE BANK NA 854.74 MARKS, DAVID 3,418.96 MCHENRY AUDIT FUND, CITY 2,000.00 TOTAL 712,110.64 FUND TOTALS GENERAL FUND 262,696.93 CIVIL DEFENSE FUND 498.00 PUBLIC BENEFIT FUND 48,000.00 ANNEXATION FUND 6,132.00 MOTOR FUEL TAX FUND 5,357.69 DEBT SERVICE-1997A FUND 800.00 STREET IMPROVEMENTS FUND 4,464.25 CAPITAL IMPROVEMENTS FUND 227,178.65 WATER/SEWER FUND 121,561.53 BOND & INTEREST FUND 1,200.00 EMPLOYEE INSURANCE FUND 52.95 DEVELOPMENTAL ESCROW 26,607.94 RETAINED PERSONNEL ESCROW 1,287.00 POLICE PENSION FUND 6,273.70 TOTAL 712,110.64 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Alderman Bolger requested Council have an opportunity to review the job descriptions for the positions of Assistant City Administrator and Information Technology Specialist prior to either position being filled. REQUEST FOR ZONING MAP AMENDMENT, CONDITIONAL USE PERMIT AND VARIANCE - 1309 N. RICHMOND ROAD Applicant, Kimberly Popovich, 4005 Boone Creek Circle, was in attendance. Director of Community Development Napolitano stated the Petitioner is requesting Council approval to rezone the property located at 1309 N. Richmond Road from 0-1 Local Office to RM-2 High Density Residential. Additionally, the Applicant is requesting the granting of a conditional use permit to allow minimum square footage per unit in the RM-2 District and Page 7 12/17/01 a variance to reduce the north side yard setback from 15 feet to 20 feet. The Applicant intends to construct a 10-unit apartment building on the site. Thomas Popovich, attorney for the Applicant, addressed Council noting the benefits of additional multi-family housing in the community, opining the benefits outweigh the detriments. Mayor Althoff noted the Zoning Board of Appeals recommendations at the Public Hearing held on October 18, 2001, with regard to the Petitioner's request: ■ To deny the zoning request from 0-1 to RM-2 by unanimous vote; ■ To deny the side yard setback variance by unanimous vote. Mayor Althoff stated an affirmative vote from four of the five members of the Council, a supermajority determination, will be required in order to over ride the Zoning Board's recommendation. It was noted no vote was taken on the conditional use permit during the Zoning Board of Appeals hearing as the requested zoning reclassification was not approved. City Attorney McArdle inquired if Applicant had any objection to the zoning reclassification and the setback variance being voted on simultaneously. The Applicant responded a single simultaneous vote would be acceptable. �-- Alderman Glab noting existing congestion expressed concern regarding additional vehicular traffic in the area. Alderman Low concurred with Alderman Glab, expressing concern regarding the impact of additional vehicular traffic on both Route 31 and Freund Avenue. Alderman Bolger expressed concern regarding drainage issues and protection of the older residences in the neighborhood. Mayor Althoff opened the floor to public comments. Pamela Gough, of 3615 W. Freund Avenue, voiced severe concern about drainage. She also noted apprehension about destruction of trees on the property, which she believes are protected by the City's Tree Preservation Ordinance. Dave Henderson, of 1311 N. Richmond Road, stated his hopes regarding Council's concurrence with the recommendation of the Zoning Board of Appeals and his desire for the character of the neighborhood, principally the old homes in the area, to remain unchanged. L.. Page 8 12/17/01 Motion by Bolger, seconded by Low, to accept the unanimous recommendation of the Zoning Board of Appeals, and to deny the Applicant's following zohing requests for the property located at 1309 North Richmond Road: ■ a zoning map amendment from 0-1 Local Office to RM-2 High Density Residential; ■ a conditional use permit to allow minimum square footage per dwelling unit to permit construction of a 10-unit apartment complex; and ■ a variance from 15' to 10' for the north side yard setback. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. HICKORY CREEK FARM LEASE AGREEMENT City Administrator Lobaito stated in 1994 the City of McHenry was successful in securing grant funds through the Open Space Lands Acquisition and Development, OSLAD, Program for the purchase of the Hickory Creek Farm property. In acquiring the property the City also took possession of the barn which was then leased to Mickey Sikula, who operates a horse boarding and training facility. The City has not yet developed a comprehensive plan for the ultimate use of the property and consequently has maintained the lease with Mr. Sikula, which is renewed annually. City Administrator Lobaito advised the current lease for the Hickory Creek Farm between the City of McHenry and Mickey Sikula expires on January 31, 2002. He presented a draft of the proposed Lease Agreement for discussion and requested Council consider approval of a two-year term for the lease agreement including an increase of the monthly lease amount to $2,005 in 2002 and an amount to be determined in 2003, pursuant to the Consumer Price Index of All Urban Consumers for Chicago-Gary-Kenosha, published by the U.S. Department of Labor. City Administrator Lobaito stated, following consensus by Council, a request for formal action will be placed on the January 7, 2002 regularly scheduled Council Meeting Agenda. Nancy O'Conner, a resident of McHenry and an investigator, for eleven years, for the Hooved Animal Humane Society, stated she boards her horse at the Hickory Creek Farm opined the facility was one of the most meticulously maintained stables in the area. Ms. O'Conner complimented Mr. Sikula on the condition of the horses in his care, the cleanliness of the stable and opined the City should be very proud of Mr. Sikula's tenancy Motion by Bolger, seconded by Low, to approve the terms of the proposed lease agreement and to instruct Staff to prepare the lease agreement for formal action by Council at the January 7, 2002 regularly scheduled Council Meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. Page 9 12/17/01 REQUEST FOR SUBORDINATION OF LIEN - QU AUTOMOTIVE 926 NORTH FRONT STREET City Administrator Lobaito advised Council Joseph Rubino, owner of D&J Automotive, 926 North Front Street, was granted a Department of Commerce and Community Affairs Revolving Loan with the City in 1998. The loan is secured by a second mortgage position against the property located at 926 North Front Street. First Midwest Bank currently holds the first mortgage position. Mr. Rubino is attempting to refinance an existing loan for $80,000 with Illinois State Bank to reduce the interest rate. The loan would pay off the First Midwest Bank loan. Illinois State Bank would secure their proposed loan with a mortgage filed against the property, and move to first mortgage position. City Administrator Lobaito stated Mr. Rubino requested the City of McHenry execute a Subordination of Lien, permitting Illinois State Bank to obtain first mortgage position against the property. The City of McHenry would continue to hold second position. City Administrator Lobaito informed Council the Subordination of Lien has been reviewed by City Attorney McArdle. In response to Alderman Murgatroyd's inquiry, City Clerk Jones noted revolving loan payments are current. Motion by Bolger, seconded by Glab, to authorize the Mayor's execution of a Subordination of Lien Agreement with Illinois State Bank regarding the City's Department of Commerce and Community Affairs Revolving Loan for the property located at 926 North �- Front Street, owned by Mr. Joseph Rubino. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. RECOMMENDATION TO NAME AMCORE BANK AS CITY OF MC HENRY DEPOSITORY Assistant Administrator Maxeiner stated the City of McHenry's existing banking services agreement with Amcore Bank expires December 31, 2001. In 1998 the City Council determined banking services should be revisited after every Mayoral election. City Treasurer Welter and Staff received authorization from Council to conduct a competitive process for the selection of the depository bank for the City. Requests for Proposal for Municipal Depository information were distributed with eight local banks responding. The final responses were summarized, and, based upon the qualifications of each financial institution, Treasurer Welter and Staff narrowed the candidates to four. Interviews with representatives from each of the qualifying institutions were conducted. At the Finance and Personnel Committee meeting held on December 4, 2001 Chairman Alderman Murgatroyd opined all of the final qualifying financial institutions could provide the services required by the City of McHenry. Assistant City Administrator Maxeiner noted the City's current depository, Amcore Bank, has provided several services free of charge including the following: Direct Deposit Payroll, Wire Transfers, Checking, On-Line Banking, City Credit Card (minimal fee), subject to the City's maintenance of a Page 10 12/17/01 $1.3 million annual average balance in our account. Amcore Bank has provided numerous services to the City in a professional, expedient manner. Some discussion followed. It was noted the recommendation of the Finance and Personnel Committee was to continue the relationship with Amcore Bank. Motion by Murgatroyd, seconded by Bolger, to retain the services of Amcore Bank as the City of McHenry Depository for a term expiring April 30, 2004, subject to the inclusion of a sixty-day termination clause. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. RESOLUTION AUTHORIZING INVESTMENTS IN BANKING INSTITUTIONS Mayor Althoff stated in conjunction with seeking proposals from the financial institutions, inquiry was also made regarding the availability of providing investment interest rates pursuant to the investment policy of the City of McHenry. Each of the eight responding financial institutions expressed interest in providing investment opportunities within the parameters of the City's investment policy. Alderman Murgatroyd noted each of the following institutions meet the requirements of the Investment Policy and collateral ization requirements apply: • Amcore Bank • American Community Bank and Trust • First Midwest Bank • First National Bank of McHenry • Harris Bank • Home State Bank • McHenry Bank & Trust • McHenry Savings Bank Motion by Low, seconded by Murgatroyd, to pass and approve a resolution authorizing investments at the following banking institutions, pursuant to the City of McHenry Investment Policy: • Amcore Bank • American Community Bank and Trust • First Midwest Bank • First National Bank of McHenry • Harris Bank • Home State Bank • McHenry Bank & Trust • McHenry Savings Bank '1 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. Page 11 12/17/01 `.. ORDINANCE AMENDING CHAPTER 13 SECTION 13.501 PROVIDING FOR THE INSTALLATION OF STOP SIGNS IN BOONE CREEK SUBDIVISION Assistant Director of Public Works Marcinko requested Council's authorization to draft an ordinance for the installation of stop signs in the Boone Creek Subdivision, north of Dartmoor at the following locations: Stop Street Intersecting Street Whitmore Trail (southbound) Dartmoor Drive Cartwright Trail (southbound) Dartmoor Drive Wedgewood Trail (southbound) Dartmoor Drive London Trail (northbound) Cobblestone Trail Steeplechase Court (southbound) Castlewood Trail Castlewood Trail (eastbound) Cartwright Trail Cartwright Trail (northbound) Cobblestone Trail Tanglewood Trail (northbound) Cobblestone Trail Tanglewood Trail (eastbound) Whitmore Trail Cobblestone Trail (eastbound) Whitmore Trail Landcaster Circle (eastbound) twice Whitmore Trail Cobblestone Trail (eastbound & westbound) Wedgewood Trail Assistant Director of Public Works Marcinko, responding to Alderman Murgatroyd's inquiry, noted the request for installation of stop signs originated with residents and an officer of the Police Department. Mayor Althoff noted the City has adopted a new policy which will be incorporated in the new Subdivision Control Ordinance and will require developers to submit a traffic study dictating the location of stop signs. Motion by Bolger, seconded by Glab, to pass and approve an ordinance amending Chapter 13, Section 13-501 to create stop streets at the following locations: Stop Street Intersecting Street Whitmore Trail (southbound) Dartmoor Drive Cartwright Trail (southbound) Dartmoor Drive Wedgewood Trail (southbound) Dartmoor Drive London Trail (northbound) Cobblestone Trail Steeplechases Court (southbound) Castlewood Trail Castlewood Trail (eastbound) Cartwright Trail Cartwright Trail (northbound) Cobblestone Trail Tanglewood Trail (northbound) Cobblestone Trail Tanglewood Trail (eastbound) Whitmore Trail Cobblestone Trail (eastbound) Whitmore Trail Landcaster Circle (eastbound) twice Whitmore Trail Cobblestone Trail (eastbound & westbound) Wedgewood Trail Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. Page 12 12/17/01 RESOLUTION AND JOINT AGREEMENT WITH ILLINOIS DEPARTMENT OF TRANSPORTATION FOR ROUTE 120 IMPROVEMENTS Assistant Director of Public Works Marcinko outlined the Resolution and Joint Agreement between the Illinois Department of Transportation (IDOT) and the City of McHenry for Illinois Route 120 Improvements. Assistant Director Marcinko noted there are multiple items which will be considered on a cost share basis and others which requires the City absorb the entire cost. Assistant Director Marcinko informed Council the Route 120 improvements is a unit cost project with the final cost determined by multiplying the final quantities times the contract prices, plus 15% for construction and preliminary engineering. The total City of McHenry financial responsibility is $141,635 for the Illinois Route 120 Reconstruction Project, which includes traffic signals, new sidewalks, curb and gutter, storm sewer, parking lanes and water main adjustment. It was noted the traffic signals already exist but will be upgraded. Some discussion occurred. Staff recommended postponement until a later date the installation of the Commercial Avenue public right-of-way, in order to permit acquisition of easements to extend fire hydrants along Illinois Route 120. Assistant Director Marcinko stated the following discretionary items should be considered: • 12-inch new watermain from Oak Drive to Scully Avenue on the north side of Illinois Route 120: This item is in accordance with the City's Master Plan adopted in February 1994 and would connect two water plants together improving flow and offering improved fire protection to the business district along Illinois Route 120. The cost of engineering and watermain construction is approximately $414,000. • Street Lights: In order to meet the new federal guidelines for street lights along Illinois Route 120, the cost would be approximately $800,000 for cast aluminum light poles. Several options have been considered: 1. Provide lighting for the entire project within the City limits with cast aluminum poles, at a total cost of approximately $800,000. Black colored poles would cost approximately $840,000. 2. Provide lighting at sixteen intersections within the project to meet federal lighting guidelines, two light poles at each full intersection and one at each 3- way intersection: 19 cast aluminum poles $114,000 ($6,000 per pole) 19 black colored poles $119,700 ($6,300 per pole) 3. Provide lighting at only the signalized intersections, five, within the project; two mast arms per intersection: 10 cast aluminum poles $ 60,000 ($6,000 per pole) 19 black colored poles $ 63,000 ($6,300 per pole) Assistant Director Marcinko noted the additional cost for each black colored pole, with a smooth cast aluminum finish, is approximately $200 to $300 per pole. He also pointed out if the City should choose to install black-colored lighting poles, IDOT, at a City of McHenry cost of$400 per pole, will provide black traffic signal poles. Page 13 12/17/01 Assistant Director Marcinko advised Council, the bid letting for the project is June 2002. The award of the contract will likely occur in July 2002. Upon award of the contract for the improvements, the City is required to pay the State of Illinois 95% of the City's obligation under the Agreement. Mayor Althoff noted the original cost of the project was $800,000, which through Staffs commendable efforts, has been reduced significantly. Director of Public Works Batt advised the lighting project meets federal standards and will be higher and brighter than currently exists. Director Batt also noted power consumption would be reduced due to the modernized fixtures. Alderman Murgatroyd expressed concern regarding sufficient lighting as a safety factor, expressing no strong preference for the black light pole over the silver light pole. Director Batt responded to Alderman Murgatroyd's concerns stating there will be sufficient light when used in conjunction with parking lot lighting adjacent to the roadway. Alderman Bolger expressed opposition to any additional expense, which may be incurred by utilizing black lighting poles rather than the standard silver poles. Alderman Glab stated his concern regarding insufficient lighting along sidewalks, as opposed to street lighting, but stated he would favor the black poles in this project as more aesthetically pleasing. Staff was directed to explore surrounding municipalities and provide �-' Council with photographs of black poles in order to make a comparison. City Administrator Lobaito suggested Staff provide Council a copy of the lighting plan for review when the plan is received from IDOT. It was the consensus of Council to provide street lighting at all intersections with direction that should Staff determine there is insufficient light at the intersection they contact IDOT regarding providing additional street lighting and inform Council of the additional cost. The decision regarding whether the light poles should be black or the standard silver was deferred to a future Council meeting. It was the consensus of Council to postpone installation of the watermain from Oak Drive to Scully Avenue on the north side of Illinois Route 120. MAYOR STATEMENT AND REPORT Mayor Althoff summarized the 2001 Annual Report of the McHenry Landmark Commission. Mayor Althoff requested Council confirm the appointment of Karen James, to the McHenry Landmark Commission, to fulfill the unexpired term of Henry Nell who resigned. Ms. James' term would expire on April 30, 2003. Mayor Althoff noted Ms. James' appointment comes with the recommendation of Chairman Greg Lofgren. Page 14 12/17/01 Motion by Bolger, seconded by Low, to appoint Karen James to the McHenry Landmark Commission to fulfill the unexpired term of Henry Nell, with a term expiring April 30, 2003. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. Mayor Althoff noted the City of McHenry has the distinct honor of having the International President of Kiwanis as a resident of the City, Mr. Brian Cunat. The McHenry Noon Kiwanis Club is requesting Council consider the placement of an acknowledgement at the entrance points of the City during Mr. Cunat's term of office for a period of one year. Alderman Bolger opined his support of such an acknowledgement, suggesting the City first determine the exact size and location prior to commitment. Council concurred with Alderman Bolger. Staff was directed to obtain the requested information at which time the matter will be brought back to Council for consideration. COMMITTEE REPORTS There were no Committee Reports. DEPARTMENT HEAD REPORTS Director of Community Development Napolitano reported a vehicle struck the VFW building on Friday, December 14, 2001. The crash occurred near the storage area of the building creating minor structural damage. The area has been boarded and repair will commence immediately. City Administrator Lobaito recommended Council consider delaying the issuance of bonds for the Route 31 McCullom Lake Road Project. City Administrator Lobaito advised Staff was originally authorized to issue $940,000 in Alternate General Obligation Bonds as part of the financing source for the project. The balance of the funding was to be provided from Surface Transportation Funds via the Council of Mayors, in the amount of $520,000 and Illinois First Funds, in the amount of$750,000, via State Representative Lee Daniels. City Administrator Lobaito noted he has recently been made aware of the possibility of receiving additional funding from the Council of Mayors. City Administrator Lobaito stated Mayor Althoff will be requesting additional funding in the amount of $480,000 toward this project from the Council of Mayors. This would bring total funding for this project from the Council of Mayors to $1,000,000, the maximum permitted for any one project. City Administrator Lobaito reported, in addition to the request to the Council of Mayors, the City is submitting an application to Congestion Mitigation and Air Quality Improvement Program (CMAQ) for funding. Funds through this program are directed toward projects, which improve air quality. In this case, the improvement of air quality would be the lowering of vehicle emission by interconnecting two or more traffic signals in the area. The CMAQ application submittal date is March 2002 and will be awarded in the fall of 2002. Page 15 12/17/01 Staff recommended Council delay issuance of the bonds for the McCullom Lake Road Route 31 Project as, potential funds from the programs outlined, if successful, can reduce the bond issuance. It was noted there would be minimal cost involved in issuing the bond as a separate bond at a later date. Motion by Murgatroyd, seconded by Bolger, to direct Staff to postpone the issuance of the bonds for the McCullom Lake Road Route 31 Project pending the outcome of the applications for additional funding to the Council of Mayors and CMAQ. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. City Administrator Lobaito summarized the Tax Increment Financing (TIF) District discussion, which occurred at the Committee of the Whole meeting on December 10, 2001. He noted the next step in the process is to conduct a Public Meeting for the residents within the TIF for the purpose of bringing forth a draft of the redevelopment plan. The Public Meeting is anticipated to take place on January 14, 2002. Notice to affected residents within the TIF will be sent out immediately after the first of the year. City Administrator Lobaito also reported Staff is exploring the cost of the Phase I �., Environmental Study for the TIF District. He anticipates including this matter as an Agenda Item at the January 7, 2002 regularly scheduled meeting. Additionally, City Administrator Lobaito advised Council he is working with Trkla, Pettigrew, Allen & Payne regarding a Letter of Proposal for a Project Coodinator to assure the Study is completed in a timely manner. This matter will be an Agenda Item at a regularly scheduled meeting sometime in January, 2002. City Administrator Lobaito outlined the Dispatch Service Agreement stating the City of McHenry has contracted services with Johnsburg, McCullom Lake and the McHenry Township Fire Protection District for dispatching. Staff anticipates evaluation of the costs on a yearly basis. City Administrator Lobaito will bring the Dispatch Service Agreements before Council for consideration in early January 2002, in order to precede Budget discussions, although the agreements do not expire until May 1, 2002. NEW BUSINESS Alderman Glab inquired about the status of the Dartmoor Drive aesthetics improvement. City Administrator Lobaito advised following exploration of various treatments, proposed improvements are cost prohibitive. Therefore, the project has been abandoned. Alderman Glab suggested Staff explore additional options. It was the consensus of Council to address the matter at a Public Works Committee Meeting. Page 16 12/17/01 EXECUTIVE SESSION Motion by Glab, seconded by Murgatroyd, to go into Executive Session at 8:45 p.m. to discuss Litigation and Personnel. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:45 p.m. Motion by Bolger, seconded by Wimmer, to return to Open Session at 9:12 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:12 p.m. Motion by Low, seconded by Bolger, to reimburse Human Resources Specialist Kristine Paprocki, in the amount of $10,440, for the remaining two terms of tuition for a Bachelor of Arts in Human Resource Management at Judson College. Voting Aye: Bolger, Glab, Low, Wimmer. -1 Voting Nay: Murgatroyd. Absent: None. Motion carried. Motion by Bolger, seconded by Wimmer, authorizing Mayor Althoff to negotiate and execute a Release and Settlement Agreement between the City of McHenry and Deputy Chief Donahue to include the following terms: 1. Increasing annual salary to $100,000, retroactive and prorated from December 1, 2001 to March 29, 2002; in consideration of Deputy Chief Donahue's duties in fulfilling the position of Chief of Police in addition to Deputy Chief; 2. Resignation of Deputy Chief Donahue, upon signing the Release and Settlement Agreement, effective March 29, 2002, or earlier if he so chooses; 3. City of McHenry to contribute to the payment of health insurance premiums, not to exceed $61,000, until Deputy Chief Donahue becomes eligible under another heath insurance plan, upon reaching the age of 65, or death; 4. Reimbursement to Deputy Chief Donahue for attorney's fees in an amount not to exceed $10,000; and 5. Dismissal of the lawsuit, with prejudice and execution of a General Release in favor of the City of McHenry; Voting Aye: Bolger, Glab, Low, Wimmer. ", Voting Nay: Murgatroyd. Absent: None. Motion carried. Page 17 12/17/01 `.. Motion by Low, seconded by Murgatroyd, directing Staff to advertise for the position of Chief of Police for the City of McHenry. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Mayor Althoff requested Council direction regarding the Police Commission's involvement in handling the search for the Chief of Police. Alderman Bolger opined he would like to see the matter dealt with expeditiously and suggested Council, along with the Mayor, direct the search for a Police Chief. Alderman Low concurred with Alderman Bolger. Motion by Glab, seconded by Wimmer, to direct Staff to draft an ordinance repealing the Police Commission's involvement in the search and selection of a Police Chief for the City of McHenry and transferring authority for the search and selection to the Council, subject to the matter being brought forward for further discussion and consideration at the next regular scheduled Council meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. City Administrator Lobaito recommended soliciting the expertise of a search firm in the hiring of the Chief of Police, whether or not the Police Commission is involved in the process. He opined the assistance of a search firm offers every applicant an equitable opportunity and will expedite the process. The City is currently involved in the budget process and has a number of vacancies in Administration, which need to be filled. Alderman Low concurred with City Administrator Lobaito's suggestion regarding a search firm. Alderman Bolger objected strenuously to using a search firm. Alderman Murgatroyd stated he would not consider repealing the current ordinance without serious consideration being given to hiring a search firm for the selection process. In response to Alderman Low's inquiry Mayor Althoff stated she has a number of applicants she is in the process of interviewing and will be bringing the information before Council shortly. It was the consensus of Council to postpone a decision regarding use of a search firm in the Chief of Police hiring process. Page 18 12/17/01 ADJOURNMENT Motion by Low, seconded by Glab, to adjourn the meeting at 9:26 P.M. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None Absent: None Motion carried. The Meeting was adjourned at 9:26 p.m. - MAYOW ITY CL i