HomeMy WebLinkAboutPacket - 06/21/2021 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
AGENDA
REGULAR CITY COUNCIL MEETING
Monday, June 21, 2021, 7:00 p.m.
City Council Chambers, 333 S Green St, McHenry, IL 60050
This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be
heard by members of the public physically present at the meeting. Remote public comments will not be heard.
The public can listen and view the meeting from the following link:
https://cityofmchenry.zoom.us/j/99997908726?pwd=bW1uU0pvS1Y4WWNuVGVUYzBVUHFaUT09
1.Call to Order.
2.Roll Call.
3.Pledge of Allegiance.
4.Public Comments:
If you wish to submit any public comment, please email: dmorefield@cityofmchenry.org in advance of the meeting. The
City will read such public comments during the public commentary portion of the meeting and the comments will be
entered into the official record of the meeting. Any comments received during the meeting will be provided in writing to
the Council after the meeting.
5.Consent Agenda: Motion to Approve the following Consent Agenda Items:
A.Award of contract for the Veteran’s Park Resurfacing Project to Chicagoland Paving Contractors,
Inc. of Lake Zurich, Illinois in the amount of $288,000.00; and, to approve a construction
contingency in the amount of 10% of the award contract price ($28,800.00); (Public Works
Director Strange)
B.Award of contract for the North Main Street Parking Lot Resurfacing Project to Rabine Paving
Self Performing, LLC in the amount of $22,850.65; (Public Works Director Strange)
C.Approve an Ordinance amending the FY21/22 Budget in the amount of $73,500 ($62,600 in
Fund 100 and $10,900 in Fund 510) for the purpose of hiring a Plumbing Inspector/Code
Enforcement Inspector ; (City Administrator Morefield)
D.Block Party Request on Argyle Lane on July 31, 2021; (Deputy Clerk Johnson)
E.Allow City Staff to approve an onstage pyrotechnic display permit issued to 5 Alarm Fireworks
Company in conjunction with The McHenry Chamber of Commerce Fiesta Days Musicfest event
on July 9, 2021;
F.June 7, 2021 City Council Meeting Minutes;
G.Issuance of Checks in the amount of $210,215.18;
H.As Needed Checks in the amount of $213,154.68.
6.Individual Action Item Agenda.
A.Motion to adopt an Ordinance amending Title 9-4B-1 Subsection F of the McHenry Municipal
Code in relation to Wastewater Rates, and Title 9-2C-5 Subsection B of the McHenry Municipal
Code in relation to Water Rates. (Finance Director Lynch)
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7.Discussion Items.
A.Discussion regarding potential program modifications and service options, contract renewal
and/or renegotiation for the City’s refuse hauling contract. (Public Works Director Strange)
8.Staff Reports.
A.June 21, 2021 Staff Report Provided.
9.Mayor’s Report.
10.City Council Comments.
11.Adjourn.
The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further
information, please contact the Office of the City Administrator at 815-363-2108.
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Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: June 21, 2021
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: 2021 Supplemental Road Resurfacing Program
ATT: Project Location Map
Bid Tabulation
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a contract for the Veteran’s Park Resurfacing
Project to Chicagoland Paving Contractors, Inc. of Lake Zurich, Illinois.
BACKGROUND:
The Fiscal Year 2021/2022 Public Works Street Division Operating Budget includes $525,000 in
capital project funding which has been generated through ongoing staff attrition. This funding
will be utilized to complete additional asphalt resurfacing projects and supplement existing
motor fuel tax funding sources. The first project to be delivered through this capital line item in
the Street Division budget is the resurfacing of the City streets surrounding Veteran’s Park. This
capital line item and deliverable project was presented to the Public Works Committee and
recommended to be presented to City Council at the October 19, 2020 Public Works Committee
Meeting. City Council authorized staff to proceed with plan preparation and public bidding at
the February 1, 2021 City Council Meeting.
In addition to the roadway resurfacing scope, all of the sidewalks surrounding the park will be
replaced and all parking stalls will be resurfaced. Because this scope is associated with a City Park
property, a contribution of $50,000 in Parks Developer Donation Funds will be applied to the
project funding.
On June 8, 2021, a total of four (4) bids were received for the project. A summary of the bids is
as follows:
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The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
Chicagoland Paving Contractors, Inc. $288,000.00
Curran Contracting Company $388,748.50
Payne and Dolan, Inc. $421,402.50
Schroeder Asphalt Services, Inc. $298,825.00
After a detailed review of the bids and line items, staff has concluded that Chicagoland Paving
Contractors, Inc. is the lowest responsible bidder with a bid of $288,000.00
ANALYSIS:
Staff has analyzed and checked the bids for accuracy and recommends awarding the contract to
Chicagoland Paving Contractors, Inc. of Lake Zurich, Illinois. This is a unit price contract and the
final cost of construction will be based upon final measured and documented quantities.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to award a contract for the Veteran’s Park
Resurfacing Project to Chicagoland Paving Contractors, Inc. of Lake Zurich, Illinois in the
amount of $288,000.00. It is further recommended to approve a construction contingency in
the amount of ten percent (10%) of the awarded contract price ($28,800.00). The final contract
price will be based on final measured quantities and may vary from the original contract
amount.
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18.00'
27'+/-VARIES
36 SP@9'=324.00'1.50'35.84'WALK TO B/C 4.98'1.50'33.74'18.00'28'+/-VARIES1.50'5.00'R20.00'R5.00'R5.00
'25 SP@9'=225.00'19.69'19.27'1.50'1.50'
6.00'R3.00'R3.00'
24 SP
@
12.73'=305.47'
4.24'
1.50'33.92'
19.32'1.50'
35.13'14.50'1.50'5.00'24'+/-VARIESR5.00'R20.00'R5.00'R5.00
'20.51'45°4.00'(TYP)12.00'
12.00'1.50'AAABDDEFGGPLANS PREPARED BY:CITY OF McHENRYPUBLIC WORKS DEPARTMENT1415 INDUSTRIAL DRIVEMcHENRY, IL 600502021-VetParkRoads03-15-211"=30'3of6ABCDEFG5
Tabulation of Bids6.0000 3.0000 5.0000 6.0000 9.7500 4,500.0000 1.2000 1.8500 6.5000 48,000.00$ 900.00$ 1,500.00$ 11,100.00$ 15,600.00$ 4,500.00$ 4,200.00$ 666.00$ 624.00$ 50,000.00$ 900.00$ 1,500.00$ 11,100.00$ 15,600.00$ 30,000.00$ 5,250.00$ 1,296.00$ 480.00$ 6.2500 3.0000 5.0000 6.0000 9.7500 30,000.0000 1.5000 3.6000 5.0000 52,000.00$ 450.00$ 900.00$ 7,400.00$ 19,200.00$ 25,167.50$ 4,550.00$ 990.00$ 600.00$ 80003003001850160013500360966.5000 1.5000 3.0000 4.0000 12.0000 25,167.5000 1.3000 2.7500 6.2500 SFSYSYSYSYLUMP SUMLFLFLF25PORTLAND CEMENT CONCRETE SIDEWALK - 5"SEEDING, CLASS 1AMULCH, STRAW BLANKETTOPSOIL FURNISH AND PLACE - 4"SODEARTH EXCAVATION AND EMBANKMENT (SPECIAL)THERMOPLASTIC PAVEMENT MARKING LINE - 4"THERMOPLASTIC PAVEMENT MARKING LINE-6"THERMOPLASTIC PAVEMENT MARKING LINE - 24"LOW BIDDER29388,748.50 5,500.00$ 4,000.00$ 28LF110031CONSTRUCTION LAYOUTLUMP SUM2,500.0000 2,500.00$ 55,000.0000 55,000.00$ 301MOBILIZATION1,500.0000 1,500.00$ 4,000.0000 1,500.00$ 4,275.0000 1.5000 1,650.00$ 5.0000 LUMP SUMTRAFFIC CONTROL AND PROTECTION1 1,500.0000 LUMP SUM26EA416SF8000TEMPORARY CONSTRUCTION FENCE27EA4117181920212223246,400.00$ 10,000.00$ 325.0000 1,300.00$ 175.0000 700.00$ 75.0000 300.00$ 50.0000 200.00$ 0.7500 6,000.00$ 3.5000 28,000.00$ 16052.0000 10,400.00$ 50.0000 14LF20041.5000 6,640.00$ 40.0000 11DRIVEWAY REMOVAL & REPLACE - 3"SY5020.5500 31,852.50$ 13COMBINATION CONCRETE CURB AND GUTTER, TYP M6.12LF155030,767.50$ 10.0000 3,000.00$ 30025.0000 1,250.00$ 5.0000 1,500.00$ 10CLASS D PATCH, TYP1 - 4"SY5022.5000 1,125.00$ Curran Contracting Company286 Memorial CourtCrystal Lake, IL 60014Bid BondUnit Price2,700.00$ 35.0000 1,750.00$ 3,350.00$ 40.0000 2,000.00$ 54.0000 288,000.00 388,748.50 Total Bid:82.0000 40,180.00$ 78.0000 38,220.00$ 2.2500 12,600.00$ 115.0000 2,875.00$ 67.0000 4,275.00$ As Read:288,000.00 As Calculated:10.0000 34.0000 13,600.00$ 40022.5000 9,000.00$ 22.5000 1,125.00$ 1,125.00$ 5022.5000 5019.8500 7CLASS D PATCH, TYP4 - 4"SYCOMBINATION CONCRETE CURB AND GUTTER, VALLEY CURBDETECTABLE WARNINGSSIDEWALK REMOVALTHERMOPLASTIC PAVEMENT MARKING LINE - LETTERS AND SYMBSIGNS - HC SIGN9CLASS D PATCH, TYP2 - 4"SY8CLASS D PATCH, TYP3 - 4"SY12COMBINATION CURB & GUTTER REMOVALLF15SF6AGG. BASE REPAIR (SPECIAL) - 18"SY2550.0000 1,250.00$ 2,200.00$ 34.0000 7,480.00$ 5AGG. BASE REPAIR - CA6TON2204HOT-MIX ASPHALT SURFACE REMOVAL - 1.5"SY56002.0000 11,200.00$ 85.0000 41,650.00$ 85.0000 41,650.00$ 3HOT-MIX ASPHALT SURFACE COURSE, IL-9.5 N50 - 1.5"TON4901BITUMINOUS MATERIALS (TACK COAT)2LEVELING BINDER (MACHINE METHOD), IL-4.75, N50 - VARIESTON490Lake Zurich, IL 600470.0100 25.00$ 0.0100 25.00$ Attended By:POUND2500Unit PriceTotalTotalItem No.ItemDelivery UnitQuantityProposal Guarantee: Bid BondSee Attached Attendance SheetTerms:Estimate:Local Public Agency: City of McHenryTime: 10:00 AMAddress of Bidder: 225 Telser RoadCounty: McHenryDate: 6/8/2021Name of Bidder: Chicagolang Paving Contractors, Inc.313,716.50Project: Veterans Park RoadsAppropriation:Payne & Dolan, Inc.28435 W. Route 173Antioch, IL 60002Bid BondUnit PriceTotal0.0100 25.00$ 93.7500 45,937.50$ 82.0000 40,180.00$ 2.3000 12,880.00$ 67.0000 14,740.00$ 105.0000 2,625.00$ 37.0000 14,800.00$ 45.0000 2,250.00$ 44.0000 2,200.00$ 62.0000 3,100.00$ 46.0000 2,300.00$ 10.0000 3,000.00$ 28.5000 44,175.00$ 28.5000 5,700.00$ 20.0000 3,200.00$ 5.0000 40,000.00$ 350.0000 1,400.00$ 450.0000 1,800.00$ 5.0000 5,500.00$ 6,500.0000 6,500.00$ 78,000.0000 78,000.00$ 421,402.50 4,000.0000 4,000.00$ 421,402.50 Schroeder Asphalt Services, Inc.PO Box 831Huntley, IL 60142Bid BondUnit Price Total0.0100 25.00$ 80.8500 39,616.50$ 82.5000 40,425.00$ 2.2500 12,600.00$ 28.0000 6,160.00$ 65.0000 1,625.00$ 32.0000 12,800.00$ 32.0000 1,600.00$ 34.0000 1,700.00$ 34.0000 1,700.00$ 38.0000 1,900.00$ 6.5000 1,950.00$ 20.8000 32,240.00$ 52.5000 10,500.00$ 42.0000 6,720.00$ 1.1000 8,800.00$ 6.6000 52,800.00$ 2.1500 645.00$ 2.1500 645.00$ 6.7000 12,395.00$ 7.4000 11,840.00$ 13,000.0000 13,000.00$ 1.6000 5,600.00$ 3.7500 1,350.00$ 5.2500 504.00$ 52.5000 210.00$ 298,825.00 298,825.00 325.0000 1,300.00$ 4.2500 4,675.00$ 7,000.0000 7,000.00$ 3,499.5000 3,499.50$ 3,000.0000 3,000.00$ Printed 6/9/2021BLR 12315 (Rev. 07/16/13)6
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: June 21, 2021
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
Bill Hobson, Director of Parks and Recreation
RE: North Main Street Parking Improvements
ATT: Rabine Paving Self Performing, LLC Proposal
Contract Purchase Order for Execution
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a contract to Rabine Paving Self Performing, LLC
for the resurfacing of the North Main Street Parking Lot.
BACKGROUND:
The Fiscal Year 2021/2022 Budget includes $580,000 in General Funds for City Parking
Improvements. Staff is recommending the completion of parking improvements on Main Street
and the reconstruction of the Knox Park Parking Lot. Both the North Main Street and South Main
Street Parking Lots are in need of resurfacing. However, because of easement/access and design
considerations, the resurfacing of the South Main Street Lot will need to be deferred until
additional design work can be completed and easement/access agreements can be secured.
Therefore, staff is moving forward with the resurfacing of the North Main Street Lot and is in the
process of scoping design services with a qualified firm for the reconstruction of the Knox Par k
Parking lot. Because of the smaller and less complex scope of the North Main Street Lot
resurfacing, staff worked directly with contractors to secure pricing for the improvements.
Staff solicited proposals from four (4) contractors for the resurfacing of the North Main Street
Parking Lot. A summary of the proposals is as follows:
Curran Contracting Company $27,035.00
Maneval Paving $39,995.00
Peter Baker and Son Company $29,101.60
Rabine Paving Self Performing, LLC $22,850.65
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The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
ANALYSIS:
Staff has analyzed and checked proposals for accuracy and recommends awarding the contract
to Rabine Paving Self Performing, LLC of Schaumburg, Illinois.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to award a contract for the resurfacing of the
North Main Street Parking Lot to Rabine Paving Self Performing, LLC in the amount of
$22,850.65.
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Attention:
Phone:
E-mail:
Project Name:
Address:
For Furnishing the Necessary Labor, Material and Equipment to Complete the Following:
Quantity U/M Unit Price
7,005.00 SF 3.13$
1.00 LS 925.00$
Pricing does not include any importing of topsoil or landscaping around newly install pavement, unless otherwise stated in the proposal above.
Submitted by:
Signature:Title:
Name:Email:
Date:Phone:
Company: City of McHenry - Public Works
McHenry, IL 60050
Troy Strange
5/17/2021Bid Date:
Address: 1415 Industrial Drive
Project #: 21-09-IL2979
McHenry, IL 60050
(815) 363-2186
tstrange@cityofmchenry.org
North Main Street Parking Resurfacing
3932 Main St.
HMA Removal and Replacement 21,925.65$
- Full Depth Asphalt Removal
Exclusions and Conditions:
- Install 2.5" HMA Binder Course
Pricing is contingent on the existing subbase being adequate to support the pavement work. No undercutting of unsuitable material below designed subgrade or
replacement with suitable material is figured.
- Grade Existing Aggregate Base
No permits, bonds, fees, soil testing, engineering, surveying, or layout included in this pricing.
Total Base Bid:22,850.65$
Pricing above does not include sales tax.
Work is figured to be completed in (1) phase(s). Must have suitable access to all work areas at all times. Rabine reserves the right to adjust pricing if conditions
prevent crews from starting on time and without interruption.
On-site property management to locate any privately owned utilities (i.e. irrigation, site lighting, communications, etc). If a private locator is required, it is the
responsibility of others, or at an additional cost.
Excavated material is figured to be “clean” and accepted at any dump site. Any required testing of spoils to be completed by others. If petromat is found within the
existing asphalt, unless otherwise stated in the proposal, the removal will have to be considered "hard to handle" and an additional charge may be incurred.
Subgrade to be prepared by others and within 1/10'.
Aggregate base to be installed by others and ready for HMA paving. No fine grading is included unless otherwise stated in the proposal above.
Proposal is based on scope document provided by Troy Strange 5/14/2021.
Rabine can not guarantee against potential ponding in areas where the existing conditions of the surrounding pavement/curbs do not promote positive drainage
unless owner agrees to make the necessary changes in scope of work.
Brad Wagner
Vice President - Operations
bradwagner@rabinepaving.com
(815) 790-8204
This Proposal Accepted by:
Description Total
- Install 1.5" HMA Surface Course
- 1 EA ADA Stall
- 1 EA Striped Island at NW Corner of Lot
Re-Stripe Lot per Existing Layout 925.00$
- 20 EA Car Stalls
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If during the course of construction activities, Rabine Paving is required to travel across existing concrete or asphalt pavements, Rabine Paving is not liable for damage done
with trucks delivering or removing materials or equipment to or from the project location to the existing pavements.
Owner/Contractor shall provide Rabine Group with a signed copy of Rabine Paving's credit application, once this proposal is accepted. The credit application must be
completely filled out. All information gathered in the credit process will be kept in strict confidence.
Timing and Schedule: If for any reason beyond Rabine Paving's control, the Work cannot be completed within 30 calendar days of the aforementioned date, Rabine Paving
reserves the right to adjust the terms of this agreement.
Prior to commencement of work, Rabine Paving project management staff will communicate with owner's agent or management and agree to project schedule for each phase.
This will include joint project communication with respect to safety, traffic control, anticipated schedule, preconstruction meetings via direct contact, phone communication and
written documentation.
Changes: Prior to acceptance of working agreement, due to rising material costs, any additional increase in material pricing between date of proposal and the starting date of
construction is subject to an escalation clause. This escalation clause obligates the owner/general contractor to pay for any cost increases including taxes and 10% markup on
material.
Any changes to the job conditions or specifications involving extra costs or extra time will be performed only upon submission of a written change order by Rabine Paving, and
Owner/Contractor will be required to pay Rabine Paving an extra charge over and above the contract.
Compliance: Prior to Rabine Paving beginning Work under this agreement, Owner/Contractor shall provide evidence to Rabine Paving that Owner/Contractor has made
financial arrangements acceptable to Rabine Paving to fulfill it's obligations under this agreement.
In order to meet any agreed upon completion date, Rabine Paving must receive a 10-day advance notice to proceed plus the total number of working days required to
complete the work under normal conditions.
No materials will be placed on a wet, unstable, or frozen sub grade. A suitable sub grade shall be furnished to Rabine Paving as a condition precedent to any performance of
any Work required under this agreement. All sub grade must be rough graded by Owner/Contractor to within +/- 0.10'.
Indemnification: Rabine Paving will not be responsible for damage to any underground utilities or other hidden conditions if the Owner/Contractor fails to give Rabine Paving
advance notice of their existence and location. Owner/Contractor agrees to indemnify and hold Rabine Paving harmless for any loss, expense or damage resulting from,
arising out of, or in any way related to such condition.
Prior to the commencement of the Work, the work of others shall be completed to such an extent that it will not in any way conflict or interfere with the Work. If Rabine Paving
is directed to commence Work prior to the time such other work is completed, Owner/Contractor agrees to pay the costs of any extra mobilizations or reduced productivity
attributable to Rabine Paving commencing any of the Work before any others have completed their work.
Owner/Contractor agrees to indemnify defend and hold Rabine Paving and its affiliates and their respective officers, directors, employees and agents harmless from and
against any and all third party claims, losses, liabilities, damages, expenses and costs, including attorney’s feed and court costs, arising out of Owner/Company’s negligence or
willful misconduct or material breach of any terms of this agreement.
Payment Terms: Rabine Paving proposes to furnish material and labor - complete in accordance with above specifications and prices. Rabine Paving is entitled to final
payment upon substantial completion of the “Scope of Work" required herein. Terms of payment shall be net 30 days from date of invoice. A 1.5% per month service charge
shall be charged for all outstanding balances.
Miscellaneous: Rabine Paving reserves the right to refuse to construct a pavement unless minimum grades of 1% are attainable for surface drainage. If Owner/Contractor
directs construction with less than a minimum grade of 1%, it is understood that waterponding may occur and that no warranty attaches to the Work as to satisfactory surface
drainage. Rabine Paving is not responsible for the redesigning of plan grades in order to establish a minimum of 1% drainage.
PROPOSAL TERMS AND CONDITIONS:
When resurfacing concrete, brick or asphalt pavements, Rabine Paving is not responsible for the reproduction of cracks or expansion joints that may occur.
Owner/Contractor shall provide Rabine Paving with a legal description, project address and county of work prior to agreement and processing of contract documents. This
information has the sole purpose for use in the event of necessary collection measures and processing of lien documentation.
Owner/Contractor, at its sole expense, shall comply and obtain all necessary licenses and permits under present and future laws, statutes, ordinances, rules, orders or
regulations of any governmental body having jurisdiction over the site, the Work, or the Owner/Contractor shall bear the sole cost of any fines or penalties for failure to comply
with or obtain the same.
Conflicting Terms: If any other agreement is entered into between the parties, the terms of this agreement shall be incorporated into any such agreement and shall
supersede any conflicting terms contained therein. The invalidity or unenforceability of any provision hereof will not affect the validity or enforceability of any other provision.
Attorney’s Fees: If any amount due under this contract is not paid when due, referred to any attorney for collection (whether or not litigation is commenced), or if any legal
advice, services or actions shall be necessary, Owner/Contractor agrees to pay for all attorney's fees, costs and expenses incurred by Rabine Paving in connection with
collecting that month.
Governing Law and Venue: The laws of Illinois will govern this agreement, without regard to its conflict of laws provision. Any legal action with respect to this Proposal shall
be brought in the Circuit court of McHenry County, Illinois and the parties agree to submit to venue in McHenry County, Illinois.
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Drawn by:Prepared by:
RABiNE PAViNG
900 National Pkwy, Suite 260
Schaumburg, IL 60173
PH: (815) 675-0555 F: (847)-995-1033
Rev:
5.17.21 McHenry - N Green St Rabine Paving
Pat Reilly - Estimator / Engineer
Client:
City of McHenry - Public Works
Troy Strange
(815) 363-2186
tstrange@cityofmchenry.org
Project:
21-09-IL2979 City of McHenry = Public Works
3932 Main St.
McHenry, IL 60050 Scale:
N/A
City of McHenry - Public Works
3932 Main St.
McHenry, IL 60050
Legend
Blue: HMA Removal and Replacement
- Full Depth Asphalt Removal
- Grade Existing Aggregate Base
- Install 2.5" HMA Surface Course
- Install 1.5" HMA Surface Course
- Re-Stripe Lot per Existing Layout
11
1
CITY OF MCHENRY PURCHASE ORDER - CONSTRUCTION (Small Projects)
Date: June 21, 2021 Purchase Order No.___________________________________________
Project: North Main Street Parking Lot Resurfacing Location: North Main Street Parking Area
Owner Contractor/Vendor Architect/Engineer
City of McHenry
333 South Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
Contact: Derik Morefield,
City Administrator
Rabine Paving Self Performing, LLC
900 National Parkway, Suite 260
Schaumburg, IL 60173
Phone: (847) 995-0555
Contact: Brad Wagner, VP Operations
bradwagner@rabinepaving.com
Phone:
Fax:
Contact:
COST OF WORK
The Contract Price of the Work under this Purchase Order is $22,850.65.
SCOPE OF WORK: Furnish the Work/items described below in accordance with the following plans and specifications:
Q General Contract, dated _________, 20__ Q Specification No(s): ___________________, dated ______, 20__
Q Plans dated : Q Addendum No(s): ______________________________________
Q Other: Rabine Paving Proposal Attached
QUANTITY
UNIT OF
MEASURE DESCRIPTION/ITEMS UNIT PRICE EXTENSION
7,005.00
1.00
SF
LSUM
HMA Removal & Replacement
-Full Depth Asphalt Removal
-Grade Existing Aggregate base
-Install 2.5” HMA Binder Course
-Install 1.5” HMA Surface Course
Re-Stripe Lot Per Existing Layout
-20 EA Car Stalls
-1 EA ADA Stall
-1 EA Striped Island at NW Corner of Lot
$3.13
$925.00
$21,925.65
$925.00
TOTAL $22,850.65
NOTES:
1) ________________________________________________________________________________________________________________
2) ________________________________________________________________________________________________________________
WARRANTIES and INDEMNIFICATION
Contractor/Vendor agrees to provide the following warranties for the Work: (a) all workmanship to be warranted for a period of one (l)
year - manufacturer warrants material; and (b) all other warranties contained elsewhere in the Contract Documents or Supplemental
Conditions hereto. Further, CONTRACTOR/VENDOR SHALL FULLY INDEMNIFY AND SAVE THE CITY OF MCHENRY
HARMLESS FROM ALL CLAIMS, LIENS, FEES, AND CHARGES, AND THE PAYMENT OF ANY OBLIGATIONS
ARISING THEREUNDER, pursuant to the provisions in the Supplemental Conditions hereto.
CONTRACT TIMES
Contractor/Vendor agrees to commence Work within forty-eight (48) hours of receipt of the Owner’s Notice to Proceed, and to
complete the Work no later than fourteen (14) calendar days after commencing the Work. Time is of the essence.
THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE
ENTIRE AGREEMENT BETWEEN THE CITY/OWNER AND VENDOR. No payment will be issued unless a copy of this
Purchase Order is signed, and dated and returned to the Owner. Material certifications/test reports required. All domestic
material, unless otherwise specified. Purchase exempt from sales and/or use taxes.
12
2
ACCEPTANCE OF PURCHASE ORDER
The parties, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full
performance of all terms and provisions herein contained. IN WITNESS WHEREOF, the parties hereto have executed this
Purchase Order the day and year written below.
CONTRACTOR/VENDOR:PURCHASER:
City of McHenry
By: ________________________________________________ Title:
Representative of Vendor authorized to
execute Purchase Order Dated: _______________________________________________
SUPPLEMENTAL CONDITIONS
1.Acceptance of Purchase Order: The Purchase Order is an offer to contract, buy or rent and not an acceptance of an offer to
contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that
Contractor/Vendor’s acknowledgment or other response hereto states terms additional to or different from those set forth herein, this
Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purchase Order
may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered, and, in any event, shall be
deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days from its date of
issue.
2.Amendment, Modification or Substitution: This Purchase Order contains the entire agreement between the parties. Any
modification or rescission thereof must be in writing and signed by Owner. No proposals or prior dealings of the parties or trade
custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order.
3.Familiarity With Plans; Qualifications: Contractor/Vendor acknowledges that it (a) has examined the site of the proposed Work
and is familiar with the conditions surrounding same; and (b) has examined the plans and drawings, and has studied and is aware of,
and satisfied with, the requirements of the Contract Documents. Contractor/Vendor represents to Owner that it is fully experienced
and properly qualified as an expert to perform the class of work provided for herein, and that it is properly equipped, organized and
financed to handle such work. Contractor/Vendor shall finance its own operations hereunder, shall operate as an independent
contractor and not as the agent of Owner, and shall hold Owner free and harmless from all liability, costs and charges by reason of any
act or representations of Contractor/Vendor, its agents or employees.
4. Workmanship; Safety: All Work shall be performed by Contractor/Vendor in a neat, skillful and workmanlike manner, and all
materials furnished by Contractor/Vendor shall be new and of the best description and quality of their respective kinds, unless
otherwise specified and ordered by Owner in writing. All Work and/or materials shall be subject to the inspection and approval of the
Owner, its engineers and representatives. Contractor/Vendor is responsible for its own and its employees’ activities on the jobsite,
including but not limited to, the methods of work performance, superintendence, sequencing of work, and safety in, on or about the
jobsite area in which it is performing the Work under this Purchase Order. Owner and Contractor/Vendor shall not require any laborer
or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous to his health or safety, as determined under applicable federal and Illinois construction safety and
health standards
5. Extra’s and Change Orders: No claim by Contractor/Vendor that any instructions, by drawing or otherwise, constitute a change
in Contractor/Vendor’s performance hereunder, for which Contractor/Vendor should be paid additional compensation shall be valid,
unless prior to commencing such allegedly extra or changed performance, Contractor/Vendor shall have received a written supplement
to this Purchase Order authorizing such performance signed on behalf of Owner by a person have actual authority to do so. No claim
for additional compensation on the basis that Contractor/Vendor has incurred any expense by reason of any act or failure to act or
Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days of the
alleged act or failure to act and approved by Owner, provided, however, that if the Contractor/Vendor should be delayed in furnishing
the articles, items, equipment or materials (hereinafter sometimes referred to as “goods”) or services or Work (hereinafter sometimes
referred to as “Work”) ordered herein, by the omission, neglect or default of Owner, its agents or employees, Contractor/Vendor shall
be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of time for a period
equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be
paid.
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6.Inspection and Acceptance: Owner shall have the right at all reasonable times to inspect and test all goods, materials or Work
furnished by Contractor/Vendor and all Work performed or furnished by Contractor/Vendor. Notwithstanding any prior inspection,
the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to final inspection and
acceptance by Owner at its job site. If, after inspection, Owner rejects any goods furnish by Contractor/Vendor thereunder, Owner
may, at its election, return those goods to Contractor/Vendor at Contractor/Vendor’s expense, including the cost of any inspection and
testing thereof. If Contractor/Vendor fails to proceed promptly with the correction or replacement of any rejected goods or Work,
Owner may replace or correct such items or Work by purchase or manufacture and charge the cost incurred thereby to
Contractor/Vendor or terminate this Purchase Order for default in accordance with paragraph 12 herein. By inspecting and not
rejecting any goods and Work furnished thereunder, Owner shall not be precluded thereby from subsequently revoking its acceptance
thereof it the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings
applicable hereto, even if the defect does not substantially impair value to Owner.
7. Taxes, Delivery, Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the responsibility of
Contractor/Vendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereunder are
equipment, Contractor/Vendor shall give Owner two (2) working days’ advance notice of delivery. All goods or materials furnished
by Contractor/Vendor should be shipped in the manner and at the times indicated on the face hereof at the expense of
Contractor/Vendor, it being understood that the risk of loss with respect to such goods is with Contractor/Vendor until such goods
come into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is tax exempt.
The Owner’s tax-exempt number is E_______________________________.
8.Payment: Owner will make partial payments to the Contractor/Vendor from time to time for the Work performed and the materials
furnished by the Contractor/Vendor. Provided, however, in no event shall Owner be obligated to pay Contractor/Vendor any sum that
exceeds the Contract Price absent a written change order executed by Owner.
8.1 Prior to issuance of any payments by the Owner to the Contractor/Vendor, the Contractor/Vendor shall furnish to the
Owner (in a form suitable to the Owner) an application for the payment then due, together with receipts, waivers of claim and other
evidence showing the Contractor/Vendor’s payments for materials, labor and other expense incurred in the Contractor/Vendor’s Work
hereunder. The Owner will, at all times, be entitled to retain ten percent (10%) of all monies due and owing to the Contractor/Vendor
as a part security for the faithful performance of this Agreement. This ten percent (10%) so withheld will not be paid to the
Contractor/Vendor until the Owner has issued to the Contractor/Vendor a final acceptance of the Project.
8.2 Owner may withhold the whole or any part of any payment due to the Contractor/Vendor to the extent necessary to
protect and indemnify the Owner from loss on account of (a) defective Work not remedied; (b) claims filed or reasonable evidence
indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; or (d)
Contractor/Vendor’s failure to furnish Owner with all written warranties and operational manuals for the Work.
8.3 Contractor/Vendor hereby authorizes the OWNER (1) to deduct from any amount due or becoming due the
Contractor/Vendor under this Agreement for all amounts owing from the Contractor/Vendor to (a) the Owner for back-charges or
services furnished for the account of the Contractor/Vendor; (b) the Owner for damages sustained whether through negligence of the
Contractor/Vendor or through failure of the Contractor/Vendor to act as may be otherwise detailed herein; (c) materialmen; (d)
subcontractors; (e) laborers; and (f) others for services and materials furnished to the Contractor/Vendor for the Work performed
under this Agreement, and (2) to apply the amount so deducted to the payment of said materials, services, damages or back-charges
applying such monies so available in the order hereinbefore set forth.
8.4 Owner, without invalidating this Agreement, may make changes by altering, adding to or deducting from the Work to be
performed. The value of any such changes will be determined as follows: (a) by the unit prices named in this Agreement, if any; or (b)
by agreement in writing between the Owner and the Contractor/Vendor as to the value of the time and materials for the changes in the
Work. In any event, the Contractor/Vendor will keep and present, in any form as the Owner may direct, a correct account of the net
cost of any extra labor and materials, together with vouchers referring to the same.
8.5 Notwithstanding the payment in full for the Work hereunder, the Contractor/Vendor will be liable to repair or replace any
imperfect workmanship or other faults; and if the Contractor/Vendor fails to repair or replace the imperfect workmanship or other
faults, the Owner may do the Work and recover from the Contractor/Vendor the cost and expense thereof. No payment on account
will be construed or considered as an approval of the Work for which payment is made.
9.Contractor/Vendor Warranty: Contractor/Vendor warrants in addition to all warranties which are imposed or implied by law or
equity that all materials and Work furnished thereunder (a) shall confirm to any specifications and drawings applicable to this
Purchase Order; (b) shall be merchantable and of good quality and workmanship; (c) shall be fit for the purpose intended as well as
the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from
defects for a period of one (1) year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date
such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, for one
(1) year or such longer period as is specified in the Contract Documents, from the date any such goods, materials or Work hereunder is
accepted in writing by Owner. Contractor/Vendor expressly agrees that the statute of limitations with respect to Contractor/Vendor’s
warranties shall begin to run on the date of acceptance by Owner.
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10.Insurance and Bonds: Contractor/Vendor shall at all times maintain business automobile, commercial liability and workers
compensation insurance covering its work and all obligations under this Purchase Order, and shall name the Owner as an additional
insured on its commercial liability insurance policies for Contractor/Vendor operations under this Purchase Order. Liability insurance
limits shall be in an amount sufficient to protect the Owner’s interests as they may appear herein, but in no event less than
$1,000,000.00 per occurrence. Contractor/Vendor shall furnish and pay for surety bonds and with surety or sureties satisfactory to
Owner, guaranteeing the full performance of all of the conditions and terms hereof and guaranteeing that Contractor/Vendor shall
promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of Contractor/Vendor in connection with
the Work. Such performance and payment bond shall be in an amount determined by Owner.
11.Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and
subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future director, officer,
employee, partner, member or agent of any of them (the “Indemnitees”) harmless from any and all claims , demands, liability, loss,
damage, fines, penalties, attorney’s fees and litigation expenses (collectively “Loss”) arising out of injury to, including the death of,
persons and/or damage to property, to the extent caused by the negligent acts or omissions of the party providing such indemnification.
Further:
11.1 Contractor/Vendor acknowledges that any such items or Work furnished hereunder may include in whole or in part with
or without modification or improvements in equipment, machinery or items constructed by Owner, and that should such item or Work
prove defective such charges claimed by Owner shall include consequential damages, penalties, taxes or assessments (including
punitive damages), including counsel fees and the costs of defense, which may be imposed or incurred under any federal, state or local
low, ordinance or regulation upon or with respect to (a) the payment of compensation to any individual employed by
Contractor/Vendor; (b) any discrimination against any individual employed by Contractor/Vendor on the basis of race, color, religion,
sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d)
occupational safety and health.
11.2 In any and all claims against Owner or any of its agents or employees, by any employee of Contractor/Vendor, the
indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages,
compensation or benefits payable by or for Contractor/Vendor under workers compensation acts, disability benefits acts or employee
benefit acts, or other applicable law. Contractor/Vendor assumes the entire liability for its own negligence, and as part of this
Agreement waives all defenses available to Contractor/Vendor as an employer which limit the amount of Contractor/Vendor’s liability
to Owner to the amount of Contractor/Vendor’s liability under any workers compensation, disability benefits or employee benefit acts.
12.Patents: Contractor/Vendor warrants that (a) goods furnished thereunder, and the sale and use thereof, shall not infringe any valid
United States patent or trademark; and (b) Contractor/Vendor shall indemnify Owner for its costs to defend any suit instituted against
Owner, its agents or customers, charging infringement of any United States patent or trademark by virtue of the possession, use or sale
of any goods furnished thereunder is enjoined because of patent infringement. Contractor/Vendor within a reasonable amount of time
shall at Contractor/Vendor’s expense procure for Owner its agents or customer, the right to continue using such goods with non-
infringing goods or modify such goods so that they become non-infringing or remove such goods and refund to Owner any sums paid
therefore, including transportation and installation charges.
13.Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, by written notice of default to
Contractor/Vendor, cancel the whole or any part of this Purchase Order (a) if Contractor/Vendor fails to make delivery of the goods or
perform the services within the time specified herein or any extensions thereof; or (b) if Contractor/Vendor fails to perform or so fails
to make progress as to endanger performance thereunder, and in either circumstance does not cure such failure within a period of two
(2)days after receipt of notice from Owner specifying such failure. Owner, by written notice to Contractor/Vendor, may cancel the
whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of
the specifications pertaining thereto. If this Purchase Order is so canceled, the Contractor/Vendor shall be compensated as follows: (a)
for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to
this Purchase Order and service not performed, no compensation; and (c) for Contractor/Vendor’s lost profits or incidental or
consequential loss, no compensation.
14.Remedies: Contractor/Vendor shall, for the duration of its warranties under paragraph 9 herein, at the discretion of Owner and at
the expense of Contractor/Vendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or
performed by Contractor/Vendor thereunder. In the event Contractor/Vendor fails to do so, Owner may furnish or perform the same,
and may recover from Contractor/Vendor the cost and expense directly or indirectly resulting there from, including all consequential
damages but not limited to the cost or expense of inspection, testing, removal, replacement, re-installation, destruction of other
materials resulting there from, any increased cost or expense to Owner in its performance under contracts with others, and reasonable
attorneys fees incurred by the Owner in connection with Vendor’s default and Owner’s enforcement of its rights under this Purchase
Order. The foregoing remedies shall be available in addition to all other remedies available to Owner in equity or at law including the
Uniform Commercial Code.
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15.Compliance With Laws: During the performance hereunder, Contractor/Vendor agrees to give all notices and comply with all
Laws and Regulations of the United States and/or the State of Illinois applicable to the performance of the Work, including but not
limited to those Laws and Regulations regarding the payment of prevailing wages, non-discrimination laws, employment of Illinois
workers, labor, wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations,
Owner shall not be responsible for monitoring Contractor/Vendor’s compliance with any Laws or Regulations.
16. Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by
any party to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via
facsimile with confirmation to the addresses shown on the Purchase Order.
17. Records, Reports and Information: Contractor/Vendor agrees to furnish Owner with reports and information regarding the
Work performed under this Purchase Order, at such times as Owner may reasonably request, making full disclosure of efforts made by
Contractor/Vendor and the results thereof. Contractor/Vendor agrees to maintain records, documents, and other evidence which will
accurately show the time spent and Work performed under this Purchase Order for a minimum period of five (5) years after
completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to
Contractor/Vendor on a mutually agreed date and time.
18. Assignment: Contractor/Vendor shall not assign this Purchase Order without written consent of Owner. Owner may unilaterally
assign its rights under this Purchase Order upon reasonable notice to Contractor/Vendor.
19.Waiver: Either party’s failure to insist in any one or more instances, upon the strict performance of any provision hereof or to
exercise any right hereunder shall not be deemed to be a waiver or relinquishment of the future performance of any such provision or
the future exercise of such right, but the obligation of Contractor/Vendor and Owner with respect to such future performance shall
continue in full force and effect.
20.Controlling Law, Severability: The validly of this Purchase Order or any of its provisions and the sufficiency of any
performance thereunder shall be determined under the laws of Illinois. Venue shall be in McHenry County, Illinois. The Owner is
entitled to recover its reasonable attorneys’ fees incurred in enforcing the terms of this Purchase Order. If any provision or
requirement of this Purchase Order is declared or found to be unenforceable that balance of this Purchase Order shall be interpreted
and enforced as if the unenforceable provision or requirement was never a part hereof.
21.Arbitration: Claims, disputes or other matters in question between the parties arising out of or relating to the Work under this
Purchase Order or breach thereof shall be subject to and decided by Arbitration in accordance with the American Arbitration
Association Construction Industry’s Arbitration Rules. Arbitration shall take place at City of McHenry City Hall.
CONTRACTOR/VENDOR:
Date:
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18
ORDINANCE NO. 21-
AN ORDINANCE AMENDING THE FY2021/2022 BUDGET FOR THE
FISCAL YEAR ENDING APRIL 30, 2022
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of McHenry acting by and through its Mayor and City Council has
previously approved the FY21/22 Annual Budget for the Fiscal Year Ending April 30, 2022 by a
motion at the Regular City Council Meeting held on April 19, 2021; and
WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain
line items in said Budget Ordinance as provided in Exhibit A to this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending
April 30, 2020 are hereby approved in the form and content as provided by Exhibit “A” which is
attached hereto and made part hereof.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
Passed this 7th day of June, 2021.
Ayes Nays Absent Abstain
Alderman Devine _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Harding _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
19
Alderman Santi _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
20
EXHIBIT A
The following budget items are amended by this Ordinance:
FY21/22 Fund 100 - $62,600
FY 21/22 Fund 510 - $10,900
21
Monte Johnson
Deputy City Clerk
333 S Green Street
McHenry, Illinois 60050
Phone: (815) 363‐2100
Fax: (815) 363‐2119
mjohnson@cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
CONSENT AGENDA ITEM
DATE: June 21, 2021
TO: Mayor and City Council
FROM: Monte Johnson
RE: Block Party Request
ATT: Application, Map of Proposed Closure
AGENDA ITEM SUMMARY:
An application has been submitted by Anna Bryant for the purpose of holding a block party on
Saturday, July 31st, between 3:00 p.m. and 9:00 p.m. They are requesting temporary closure of
Cunat Drive from Argyle Lane to Bode Lane. They have also noted that they are willing to close
off a section of Argyle Lane from 4965‐4925 if Cunat Drive is not a possibility. Staff is not
comfortable closing Cunat Drive from Argyle to Bode, but does support the closure of Arglye
between 4965‐4925 Argyle. A map of the proposed closure is attached.
Background:
The City of McHenry allows block parties on all residential streets providing they do not block
intersections, cul‐de‐sacs or other roadways. To schedule a block party, City residents submit an
application to the City Administrator’s office. There is no fee for the permit. Once approved,
only moveable barriers (sawhorses) that are dropped off and picked up by Public Works can be
used to control traffic. Blocking streets with vehicles is prohibited.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended a motion be made to approve the block
party request on Argyle Lane on July 31, 2021. Public Works will provide barricades and the
McHenry Township Fire Protection District and Police Department will be notified of the
event.
22
Block Party Permit Application
Date *
Name *
Address *
Phone Number *
Email *
Date of Block Party *
Proposed Hours of
Street Closure *
Subdivision Name
Specific Location of Proposed Street Closure
Street Name Closed *
From what intersection To what Intersection
Street or Address
Special Notes or
Circumstances
I hereby certify that all persons in my neighborhood impacted by the closure of this street have been notified of
same.
I also understand that we must adhere to any State of Illinois guidelines regarding COVID-19.
Signature *
Acknowledgement *
6/13/2021
Anna Bryant
7/31/2021
3:00 p.m. - 9:00 p.m.
The Villas of Patriot Estates
Cunat Dr
Argyle Ln Bode Ln
We would also be willing to just close off a section of Argyle Ln. if that's easier.
Specifically 4965-4925 Argyle Ln
I understand that checking this box constitutes a legal signature and confirms that I
have filled out this form to the best of my ability.
23
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA,
USGS, AeroGRID, IGN, and the GIS User Community
Block Party - 4925-4965 Argyle
Cunat DrBode Ln
Argyle Ln
4965 4925
Block Party Location
24
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363‐2160
Fax: (815) 363‐3119
www.ci.mchenry.il.us/park_recreation
CONSENT AGENDA SUPPLEMENT
DATE: June 21, 2021
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
John Birk, Chief of Police
RE: Pyrotechnic display for the Fiesta Days Stage Show
Attachment: Event Layout
Stage Layout and Performance Information
AGENDA ITEM SUMMARY:
The McHenry Chamber of Commerce has requested the use of pyrotechnics in conjunction with
their headliner band that is scheduled to perform on Friday July 9th from approximately 8:30pm
–11pm.
BACKGROUND:
The discharge and display of pyrotechnics in the city of McHenry requires City Council approval.
The McHenry Chamber of Commerce has hired a band that is requesting to utilize on stage
pyrotechnic displays as part of their show. Staff has included both a site layout and a stage layout
for the proposed performance on July 9th between 8:30pm and 11pm.
The show is not an aerial fireworks display but includes elements such as controlled fireballs,
flash bangs and other similar type effects. A list of the show is also attached and Council could
review the specific performance on YouTube searching for “Hairball Band Performances”.
ANALYSIS:
Staff has had numerous discussion with the vendor that is set to perform the stage pyrotechnic
display. They partner with this band and have performed these shows a number of times in the
past. This company, 5 Alarm Fireworks, also performed the City Of McHenry fireworks show in
2016. They have all of the appropriate licenses and insurance that are on file with the State Fire
Marshal and submitted to the staff as well. Staff is confident in their ability to safely perform this
show should City Council all the performance.
RECOMMENDATION:
If City Council concurs then a motion should be considered to allow the city staff to approve an
onstage pyrotechnic display permit issued to 5 Alarm Fireworks Company in conjunction with
The McHenry Chamber of Commerce Fiesta Days Musicfest event on July 9, 2021.
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CONTACT: Danielle Hermanson
Danielle@MikeFindlingAgency.com | (952)484-4696
Page 2 of 4HAIRBALL Stage Plots
MOLES
PYRO
DRUM
TOM4
5 3
2
16
78
DRUMFILL
PYRO
STAIRSTAIRRISER
8’
8’
40” TAll
66”
66”
40” TAll
66”
66”8’
16’
THRUST
12’
8’
8’VIDEOBAY VIDEOBAY
=MIC
=MON
1-8 =20AMP CIRCUIT
=1’
=FOG
PYRO=20SNOW=20
FOG
20a
20a BASS 20a VID
PYRO
STAIRSTAIRRISER
FOG
20aPYRO WING32’
40’STAIR
20a
8’GUITAR/MON WING8’
8’
4’
4’
18”
27
PYRO BY POSITION
“A”(STAGE RIGHT)/”C”(STAGE LEFT) OF THE “B”/IN FRONT OF THE DRUM RISER
DRUM RISER. EACH HAVE 2 BOXES OF DRUM STAIRS CONTAINING 2 BOARDS OF
PYROTECHNIC DEVICES AND ARE AS FOLLOWS: PYROTECHNIC DEVICES AND ARE AS
12 20’ RED COMETS FOLLOWS:
3 20’ SILVER COMETS 8 FIREBALLS REGULAR
2 YELLOW FLAME PROJECTORS 4 FIREBALLS GREEN
1 RED FLAME PROJECTOR 4 20’ VARIGRATED MINES
2 GREEN FLAME PROJECTORS 2 20’ SPLATTER CRACKLE MINES
2 20’ SPLATTER CRACKLE MINES 4 1X20’ BIG SHOTS SILVER
3 20’ VARIGRATED MINES 2 30X20’ RED/SILVER GERBS
3 FIREBALLS REGULAR 2 20X20’ SILVER GERBS
4 ¼ X 20’ QUICK SHOTS, SILVER 2 15X20’ SILVER GERBS
2 6 SECOND WHISTLES W/TAIL 2 15X20’ GOLD GERBS
2 30X20’ RED/SILVER GERBS 8 WHITE BANG SPARK FLASHTUBES
1 15X20’ GOLD GERBS
1 20X20’ SILVER GERBS
1 20’ RED MINE
1 20’ PURPLE MINE
1 20’ ORANGE MINE
1 20’ YELLOW MINE
24 WHITE BANG SPARK FLASH TUBES
UP TO 6 DMX FLAME PROJECTORS (3METERS MAX HEIGHT)
EACH UNIT CONTAINS 2 STARTER FLUID CANISTERS
28
City of McHenry Council
Meeting Minutes
6.7.21
1
MINUTES
REGULAR CITY COUNCIL MEETING
Monday, June 7, 2021, 7:00 p.m.
In light of the current COVID-19 public health emergency, this meeting will be held remotely
only.
The public can observe and participate by connecting online via Zoom at
https://cityofmchenry.zoom.us/j/98250165186
Or call 312-626-6799, Meeting ID: 982 5016 5186
Call to Order: The City Council of the City of McHenry, Illinois, met in regular session on
Monday, June 7, 2021, at 7:00 p.m.
The meeting was held remotely via Zoom due to the COVID -19 pandemic. The meeting was
in compliance with the Open Meetings Act per guidelines by the Illinois Attorney General’s
Office.
Roll Call: Mayor Jett called the roll call.
Members present: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding
Alderman Strach, Alderman Devine, Alderwoman Miller, and Mayor Jett. Others present:
Attorney McArdle, Administrator Morefield, Director of Public Works Strange, Director of
Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation
Hobson, Director of Economic Development Martin, Chief of Police Bir k, City Planner Sheriff,
and City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the pledge.
Public Comments: No public comments.
Consent Agenda: Motion to Approve the following Consent Agenda Items:
A.Resolution authorizing the destruction of any Executive Session recordings that have
existed for more than 18 months and for which the minutes of that meeting have been
approved; (Deputy City Clerk Johnson)
B.Ordinance authorizing the Mayor to enter into a contract with Patrick Engineering Inc.
for engineering design services for Route 31 Utility Relocation and the award of a
contract in the amount of $258,566.00 to Patrick Engineering for engineering design
services for Route 31 Utility Relocation; (Public Works Director Strange)
C.Ordinance amending Section 7-4-25 Fifteen Minute Parking of the Municipal Code by
adding a single, fifteen minute parking spot on the west side of N. Court Street in front
of 1305 N. Court Street; (Police Chief Birk)
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City of McHenry Council
Meeting Minutes
6.7.21
3
D. Budgeted purchase of a Cues Pierpoint C550 LSP Sewer Televising Camera from EJ
Equipment of Manteno, Illinois in the amount of $63,650.00; (Public Works Director
Strange)
E. City Council consent and approval of Mayor Jett’s appointment s to Standing
Committees of the City Council for the period May 1, 2021 through April 30, 2022;
(Mayor Jett)
F. City Council consent and approval of Mayor Jett’s appointment of Thomas Settles to the
vacant McHenry Police Pension Board of Trustees position which runs from May 2021
and expires on April 30th, 2023; (Mayor Jett)
G. Parks & Recreation Facilities & Special Use permit requests; (Parks & Recreation
Director Hobson)
H. May 17, 2021 City Council Meeting Minutes;
I. Issuance of Checks in the amount of $294,958.98.
A motion was made by Alderman Santi and seconded by Alderman Strach to approve
Consent Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderman Harding, Alderman Strach , Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
Individual Action Item Agenda:
A. Motion to approve a Video Gaming License for the Hub Market, located at 1210 N.
Green Street subject to the execution of a Video Gaming Development Agreement.
(Deputy City Clerk Johnson)
Briefly explained by Deputy Clerk Johnson. No public comment on this. Alderman Glab, stated
that he is not in support of the video gaming. They already have a liquor licenses, Hub Market
is asking for the video licenses now.
A motion was made by Alderwoman Miller and seconded by Alderman Strach to approve
Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman
McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 1-
nays-Alderman Glab, 0-abstained. Motion carried.
B. Motion to approve an Ordinance amending the FY21/22 Hotel/Motel Tax Fund in the
amount of $22,022.38 to fund the City’s portion of Eastern Gateway Entrance Sign.
(Economic Development Director Martin)
No Public Comment.
Thortons signage, they are responsible for 20K and city pays the rest.
A motion was made by Alderwoman Miller and seconded by Alderman Strach to approve
Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine,
Alderwoman Miller. 0-nays-0-abstained. Motion carried.
30
City of McHenry Council
Meeting Minutes
6.7.21
3
C.Motion to enter into a Commercial Tenant Grant Agreement with the owners of B and B
Auto in an amount not-to-exceed $15,000. (Economic Development Director Martin)
A motion was made by Alderman Santi and seconded by Alderman McClatchey to
approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman
Devine, Alderwoman Miller. 0-nays-0-abstained. Motion carried.
D.Motion to approve a Façade Improvement Grant with the owners of B and B Auto in an
amount not-to-exceed $3,500. (Economic Development Director Martin)
No public comment.
Alderman Santi stated that the development from Phillip Baggio has done a great job as
an owner.
A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve
Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine,
Alderwoman Miller. 0-nays-0-abstained. Motion carried.
E.Motion to approve four (4) Ordinance s (6.E.1, 6.E.2, 6.E.3, and 6.E.4) related to the
Continental Properties - Authentix McHenry Integrated Design District Developmen t.
(Staff)
Ben Lang gave presented the Continental overview via Zoom presentation.
Public Comment: Alan Mader- resident, summarized that an influx of an apartment complex
effects stability of the neighborhood, explained that limiting the number of apartments should
maybe be concerned. He talked about the many benefits of a smaller apartment complex.
Sam Catalano, resident, brought up phase I- expressed concern about a phase II of the
complex.
Kristine Reinhard-resident- Mirrors the concerns of the that have commented, expressed that
a vote to pass this should not be cast if it you would not want it in your backyard.
Tracey Zigone,-resident, – Asked to see the setback areas from the proposal, questioned the
difference in elevation between the properties to the homes. This brought up a conversation
regarding the swale, Director Polerecky also spoke regarding the storm water and what would
be added would benefit those that live behind it.
Alderman Santi asked questions regarding the emergency entrance, they are required to have
a second access, Per Director Polerecky. The stoplight at Blake and 31, was brought up as
well.
31
City of McHenry Council
Meeting Minutes
6.7.21
3
Alderman McClatchey asked where Continental considered 288, according to Ben Lang from
Continental to remove a building would cause the plans to change.
Alderman Glab asked questions regarding sewer and water, Continental puts it in and then The
City is responsible for the upkeep of it.
Alderman Devine questioned why there is not a play area included in this plan, it was stated
that a dog park is more popular at 50% than the percentage of children for a park.
Alderwoman Miller, visited other sites, stated there was positive feedback regarding the other
locations that were created by Continental, continuing this discussion for some time.
A motion was made by Alderman Strach and seconded by Alderman Harding to approve
Individual Agenda Items as presented: Roll Call: Vote: 5-ayes: Alderman Santi, Alderman
Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 2-nays- Alderman Glab,
Alderman McClatchey,-0-abstained. Motion carried.
1.Ordinance Approving Variations, Zoning Map Amendment, And Conditional Use
Permit For The Authentix McHenry Integrated Design District Development
Located East Of The Intersection Of N. Richmond Road And Blake Boulevard
A motion was made by Alderman Strach and seconded by Alderman Harding to app rove
Individual Agenda Items as presented: Roll Call: Vote: 5-ayes: Alderman Santi, Alderman
Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 2-nays- Alderman Glab,
Alderman McClatchey,-0-abstained. Motion carried.
2.Ordinance Approving a Preliminary and Final Plat of Subdivision of Authentix at
McHenry
A motion was made by Alderman Strach and seconded by Alderwoman Miller to approve
Individual Agenda Items as presented: Roll Call: Vote: 5-ayes: Alderman Santi, Alderman
Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 2-nays- Alderman Glab,
Alderman McClatchey,-0-abstained. Motion carried.
3.Ordinance Proposing The Establishment Of A Backup Special Service Area #12 In
The City Of McHenry, McHenry County, Illinois, And To Levy Taxes For The
Purpose Of Paying The Cost Of Providing Special Services In And For Such Area
If The Property Owners Fail To Provide Said Services.
A motion was made by Alderman Santi and seconded by Alderman Devine to approve
Individual Agenda Items as presented: Roll Call: Vote: 5-ayes: Alderman Santi, Alderman
Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 2-nays- Alderman Glab,
Alderman McClatchey,-0-abstained. Motion carried.
4.Ordinance Authorizing the Mayor’s Execution of a Development Agreement with
Continental Properties.
32
City of McHenry Council
Meeting Minutes
6.7.21
3
A motion was made by Alderwoman Miller and seconded by Alderman McClathey to
approve Individual Agenda Items as presented: Roll Call: Vote: 5-ayes: Alderman Santi,
Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 2-nays- Alderman
Glab, Alderman McClatchey,-0-abstained. Motion carried.
Discussion Items.
Staff Reports.
A.June 7, 2021 Staff Report Provided.- in person meeting next June 21st , no more Zoom
Meetings.
Mayor’s Report: Meetings with go back to in-person.
City Council Comments: Alderman Santi-wanted to know if we could develop a partial
Zoom/in person meeting arrangement. Alderman Glab also likes to support both partial and
zoom meetings. Alerman McClatchey would also like to continue with both as well.
Adjourn: A motion was made Alderman Santi and seconded by Alderman McClatchey
to adjourn the meeting at 8:50 PM. Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab,
Alderman McClatchey, Alderman Harding, Alderman Strach , Alderman Devine, Alderwoman
Miller. 0-nay-, 0-abstained. Motion carried.
X
Mayor Wayne Jett
X
City Clerk Trisha Ramel
33
Expense Approval Register
McHenry, IL List of Bills Council Meeting ‐ 6‐21‐21
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: OLSON AUTO BODY
OLSON AUTO BODY
5‐19‐21
06/21/2021
VEH REPAIR
610‐00‐5980
1,894.48
Vendor OLSON AUTO BODY Total:
1,894.48
Vendor: BAKER & SON CO, PETER
BAKER & SON CO, PETER
32931
06/21/2021
2021 HMA
100‐33‐6110
8,038.82
BAKER & SON CO, PETER
33032
06/21/2021
N50 SURF
510‐35‐6110
126.00
BAKER & SON CO, PETER
33032A
06/21/2021
2021 HMA
100‐33‐6110
1,393.58
Vendor BAKER & SON CO, PETER Total:
9,558.40
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN
0223471
06/21/2021
OAKWOOD DR BR REHAB PH I
270‐00‐8600
5,950.57
BAXTER & WOODMAN
0223621
06/21/2021
RET PERS
740‐00‐5220
330.00
Vendor BAXTER & WOODMAN Total:
6,280.57
Vendor: BLUE LINE, THE
BLUE LINE, THE
41701
06/21/2021
LAT RECR LISTING
100‐21‐5110
348.00
Vendor BLUE LINE, THE Total:
348.00
Vendor: BMI
BMI 40278795 06/21/2021 MUSIC LIC FEE 210‐00‐5110 368.00
Vendor BMI Total:
368.00
Vendor: CAPITAL GAINS INCORPORATED
CAPITAL GAINS 2604 06/21/2021 MGMT SVS PD PENS 5/1‐ 760‐00‐5110 9,597.00
Vendor CAPITAL GAINS INCORPORATED Total:
9,597.00
Vendor: CHRISTOPHER B BURKE ENGINEERING, LTD
CHRISTOPHER B BURKE
165671
06/21/2021
CLOMR
100‐01‐5110
181.50
CHRISTOPHER B BURKE
166802
06/21/2021
DWNT STRSC MAST PLAN
100‐01‐8600
4,654.00
CHRISTOPHER B BURKE 166802 06/21/2021 DWNT STRSC MAST PLAN 290‐00‐8900 13,962.00
Vendor CHRISTOPHER B BURKE ENGINEERING, LTD Total:
18,797.50
Vendor: CLEARVIEW LANDSCAPE CONSTRUCTION, INC
CLEARVIEW LANDSCAPE
20211 5‐30‐21
06/21/2021
MOWING
510‐31‐5110
1,068.00
CLEARVIEW LANDSCAPE 20211 5‐30‐21 06/21/2021 MOWING 510‐32‐5110 796.20
CLEARVIEW LANDSCAPE
20211
06/21/2021
MOWING
100‐33‐5110
3,071.80
CLEARVIEW LANDSCAPE
20211
06/21/2021
MOWING
100‐45‐5110
17,274.00
Vendor CLEARVIEW LANDSCAPE CONSTRUCTION, INC Total: 22,210.00
Vendor: COMED
COMED
INV0011640
06/21/2021
UTIL
100‐33‐5520
19,853.38
Vendor COMED Total: 19,853.38
Vendor: DALEIDEN, CATHERINE
DALEIDEN, CATHERINE
306213
06/21/2021
CXL
100‐41‐3634
35.00
Vendor DALEIDEN, CATHERINE Total:
35.00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
IN00439504
06/21/2021
RADIO MAINT
225‐00‐5110
902.00
FOX VALLEY FIRE & SAFETY IN00439815 06/21/2021 MUN RADIO MAINT 225‐00‐5110 1,397.50
Vendor FOX VALLEY FIRE & SAFETY Total:
2,299.50
Vendor: LEXISNEXIS
LEXISNEXIS
1236684‐20210531
06/21/2021
MAY 2021 SEARCHES
100‐22‐5110
165.00
Vendor LEXISNEXIS Total:
165.00
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
40207520
06/21/2021
MAY REC FEES
510‐31‐6940
21.50
MCHENRY COUNTY RECORDER
40207520
06/21/2021
MAY REC FEES
510‐32‐6940
21.50
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total:
43.00
6/16/2021 1:38:35 PM
34
Expense Approval Register Packet: APPKT02131 ‐ 6‐21‐21 AP CKS
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: MUNICIPAL COLLECTION SERVICES INC
MUNICIPAL COLLECTION 019330 06/21/2021 C CARTER, K RICHARDS, G 100‐04‐5110 126.40
MUNICIPAL COLLECTION 019331 06/21/2021 COLL FEES 100‐04‐5110 299.19
Vendor MUNICIPAL COLLECTION SERVICES INC Total: 425.59
Vendor: NAPA AUTO PARTS MPEC
NAPA AUTO PARTS MPEC INV0011638 06/21/2021 MTHLY STATEMENT 100‐22‐5370 170.64
NAPA AUTO PARTS MPEC INV0011638 06/21/2021 MTHLY STATEMENT 100‐33‐5370 242.33
NAPA AUTO PARTS MPEC INV0011638 06/21/2021 MTHLY STATEMENT 100‐33‐5370 1,123.65
NAPA AUTO PARTS MPEC INV0011638 06/21/2021 MTHLY STATEMENT 100‐45‐5370 766.35
NAPA AUTO PARTS MPEC INV0011639 06/21/2021 MTHLY STMT 510‐32‐5370 142.44
NAPA AUTO PARTS MPEC INV0011639 06/21/2021 MTHLY STMT 510‐32‐5380 49.33
NAPA AUTO PARTS MPEC INV0011639 06/21/2021 MTHLY STMT 510‐35‐5370 155.19
Vendor NAPA AUTO PARTS MPEC Total:
2,649.93
Vendor: OTTOSEN DINOLFO HASENBALG & CASTALDO, LTD
OTTOSEN DINOLFO 135890 06/21/2021 LABOR 100‐01‐5230 112.50
Vendor OTTOSEN DINOLFO HASENBALG & CASTALDO, LTD Total: 112.50
Vendor: TEXTOR, ELA
TEXTOR, ELA 306755 06/21/2021 CXL 100‐41‐3637 60.00
Vendor TEXTOR, ELA Total:
60.00
Vendor: ZUBER, SYLWIA
ZUBER, SYLWIA 306758 06/21/2021 CXL 100‐41‐3637 20.00
Vendor ZUBER, SYLWIA Total:
20.00
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD & 149750 06/21/2021 COVID 100‐01‐5230 92.50
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total:
92.50
Grand Total:
94,810.35
6/16/2021 1:38:35 PM
35
Expense Approval Register Packet: APPKT02131 ‐ 6‐21‐21 AP CKS
Fund Summary
Fund Expense Amount
100 ‐ GENERAL FUND 58,028.64
210 ‐ BAND FUND 368.00
225 ‐ ALARM BOARD FUND 2,299.50
270 ‐ MOTOR FUEL TAX FUND 5,950.57
290 ‐ TIF FUND 13,962.00
510 ‐ WATER/SEWER FUND 2,380.16
610 ‐ RISK MANAGEMENT FUND 1,894.48
740 ‐ RETAINED PERSONNEL ESCROW 330.00
760 ‐ POLICE PENSION FUND 9,597.00
Grand Total:
94,810.35
36
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting ‐ 6‐21‐21
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, R A
S040512 06/21/2021 Vehicle Repairs 100‐45‐5370 15.92
Vendor ADAMS ENTERPRISES INC, R A Total:
15.92
Vendor: ADAMS STEEL SERVICE & SUPPLY, INC
ADAMS STEEL SERVICE & JUNE 2021‐4 06/21/2021 Welder (WW) Yearly Rent ‐ # 510‐32‐6110 50.00
Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total:
50.00
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND 21‐3689 06/21/2021 Troubleshoot and repair radio 510‐31‐5110 657.68
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total:
657.68
Vendor: ADVANCED COMMUNICATIONS INC
ADVANCED 16150 06/21/2021 CC & Admin Exec Conf. Room 620‐00‐8300 4,537.00
Vendor ADVANCED COMMUNICATIONS INC Total:
4,537.00
Vendor: ADVANCED TURF SOLUTIONS
ADVANCED TURF SOLUTIONS SO922777 06/21/2021 Sportsfield Supplies 100‐45‐6110 766.00
Vendor ADVANCED TURF SOLUTIONS Total:
766.00
Vendor: AGSCO CORPORATION/ILLINOIS
AGSCO IN60472 06/21/2021 fire hydrant sand blasting 510‐35‐6110 512.00
Vendor AGSCO CORPORATION/ILLINOIS Total: 512.00
Vendor: ALLIED 100, LLC
ALLIED 100, LLC 1926270 06/21/2021 DEFIBRILLATION PADS 620‐00‐6270 60.09
Vendor ALLIED 100, LLC Total:
60.09
Vendor: AMERICAN LITHO
AMERICAN LITHO 257029‐01 06/21/2021 Brochure ‐ Summer Printing 100‐41‐5330 6,490.00
Vendor AMERICAN LITHO Total:
6,490.00
Vendor: AQUA PURE ENTERPRISES INC
AQUA PURE ENTERPRISES INC
0135132‐IN 06/21/2021 Chlorinator Startup 100‐42‐5110 345.93
AQUA PURE ENTERPRISES INC
0135173‐IN 06/21/2021 Chlorine (24 buckets) & Shock 100‐42‐6110 7,352.57
Vendor AQUA PURE ENTERPRISES INC Total:
7,698.50
Vendor: AQUALAB WATER TREATMENT, INC
AQUALAB WATER TREATMENT,
6770 06/21/2021 Water Treatment 100‐03‐5120 100.00
AQUALAB WATER TREATMENT,
6861 06/21/2021 Water filter cartridges 100‐03‐5120 294.00
Vendor AQUALAB WATER TREATMENT, INC Total:
394.00
Vendor: BADGER METER INC
BADGER METER INC 80074957 06/21/2021 Monthly service fee‐Yearly 510‐31‐5110 1,802.49
Vendor BADGER METER INC Total:
1,802.49
Vendor: BENCE, JENNIFER
BENCE, JENNIFER 5‐25‐21 06/21/2021 Cont ‐ Cookie Club 100‐46‐5110 60.00
Vendor BENCE, JENNIFER Total:
60.00
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC 64561 06/21/2021 Soap, towels, liners 100‐03‐5120 488.04
CABAY & COMPANY INC 64605 06/21/2021 1415 Industrial ‐ Paper 100‐33‐6115 351.64
Vendor CABAY & COMPANY INC Total:
839.68
Vendor: CITY OF WOODSTOCK
CITY OF WOODSTOCK 20220336 06/21/2021 Subscription ‐ I Am Responding 100‐22‐5110 50.84
Vendor CITY OF WOODSTOCK Total:
50.84
Vendor: COMCAST CABLE
COMCAST CABLE 0291 06/21/2021 CH Cable TV 620‐00‐5110 31.54
COMCAST CABLE 2866 6‐5‐21 06/21/2021 PW Internet 620‐00‐5110 133.40
COMCAST CABLE 3136 6‐4‐21 06/21/2021 WW Cable TV & Internet 620‐00‐5110 139.97
COMCAST CABLE 7920 5‐27‐21 06/21/2021 CH Monthly Internet 620‐00‐5110 148.40
6/16/2021 1:46:14 PM
37
Expense Approval Register Packet: APPKT02132 ‐ 6‐21‐21 RECT INV
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
COMCAST CABLE 9638 06/21/2021 Vaccination Clinic Internet 620‐00‐5110 288.30
Vendor COMCAST CABLE Total:
741.61
Vendor: CONSERV FS
CONSERV FS 65118830 06/21/2021 Park Supplies 100‐45‐6110 613.88
CONSERV FS 65119945 06/21/2021 Landscaping Supplies 100‐45‐6110 198.76
Vendor CONSERV FS Total:
812.64
Vendor: CORKSCREW GYMNASTICS & SPORTS ACADEMY
CORKSCREW GYMNASTICS & 846 06/21/2021 Spring 1 Invoice 846 100‐47‐5110 400.00
Vendor CORKSCREW GYMNASTICS & SPORTS ACADEMY Total:
400.00
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO
S509130033.004 06/21/2021 Electrical work 100‐01‐8200 808.00
CRESCENT ELECTRIC SUPPLY CO
S509130033.005 06/21/2021 Electrical Work 100‐01‐8200 2,494.37
CRESCENT ELECTRIC SUPPLY CO
S509130033.006 06/21/2021 PD Renovation 100‐01‐8200 3,450.70
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
6,753.07
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING 21469 06/21/2021 HMA N50 Surface ‐ STS ‐ 21469 100‐33‐6110 127.72
CURRAN CONTRACTING 21569 06/21/2021 HMA N50 Surface ‐ STS ‐ 21569 100‐33‐6110 402.73
CURRAN CONTRACTING 21591 06/21/2021 HMA N50 Surface ‐ STS ‐ 21591 100‐33‐6110 165.10
Vendor CURRAN CONTRACTING COMPANY Total:
695.55
Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
ED'S AUTOMOTIVE/JIM'S 5‐28‐21 06/21/2021 Vehicle Safety Inspection #635 510‐32‐5370 44.50
ED'S AUTOMOTIVE/JIM'S INV0011641 06/21/2021 Vehicle Safety Inspections 100‐33‐5370 90.00
Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total:
134.50
Vendor: FASTENAL
FASTENAL ILWOD175846 04/30/2021 802 (ILWOD175846) 510‐35‐5370 172.49
FASTENAL ILWOD177183 06/21/2021 Green Paint ILWOD177183 510‐35‐6110 233.28
Vendor FASTENAL Total:
405.77
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH 15763 06/21/2021 Concrete ‐ STS ‐ Invoice #15763 100‐33‐6110 829.13
FISCHER BROS FRESH 15809 06/21/2021 Concrete ‐ STS ‐ 15809 100‐33‐6110 490.00
Vendor FISCHER BROS FRESH Total:
1,319.13
Vendor: FOXCROFT MEADOWS INC
FOXCROFT MEADOWS INC 60438 06/21/2021 Red Seed Mix #60438 100‐33‐6110 387.00
Vendor FOXCROFT MEADOWS INC Total:
387.00
Vendor: G & E GREENHOUSES INC
G & E GREENHOUSES INC 178200 06/21/2021 Park supplies 100‐45‐6110 186.00
Vendor G & E GREENHOUSES INC Total: 186.00
Vendor: GALLS LLC
GALLS LLC 018430903 06/21/2021 Uniform Order ‐ Cruz 100‐22‐4510 196.23
GALLS LLC 018432127 06/21/2021 Uniform Order ‐ Clesen 100‐22‐4510 63.06
GALLS LLC 018453134 06/21/2021 Uniform Order ‐ B. Aalto 100‐22‐4510 71.81
GALLS LLC 018457138 06/21/2021 Uniform Order ‐ P. Prather 100‐22‐4510 82.97
GALLS LLC 018487659 06/21/2021 Uniform Order ‐ Conway 100‐22‐4510 139.10
GALLS LLC 018488362 06/21/2021 Uniform Order ‐ Kuhn 100‐23‐6110 45.10
GALLS LLC 018499239 06/21/2021 Uniform Order ‐ Harris 100‐22‐4510 48.35
GALLS LLC 018499264 06/21/2021 Uniform ‐ Jeff Foerster 620‐00‐4510 223.80
GALLS LLC 018499265 06/21/2021 Uniform Order ‐ Carey 100‐22‐4510 79.27
GALLS LLC 018499267 04/30/2021 Uniform Order ‐ Zujewski 100‐23‐4510 158.72
GALLS LLC 018519621 06/21/2021 Uniform ‐ Aaron Greve 620‐00‐4510 222.40
GALLS LLC 018519645 06/21/2021 Uniform Order ‐ Hubbard 100‐23‐4510 395.46
Vendor GALLS LLC Total:
1,726.27
Vendor: GARAVENTA USA INC ANTIOCH
GARAVENTA USA INC ANTIOCH
52583 06/21/2021 CAT#1 Elevator Lift Inspection ‐ 100‐33‐5115 805.00
Vendor GARAVENTA USA INC ANTIOCH Total: 805.00
6/16/2021 1:46:14 PM
38
Expense Approval Register Packet: APPKT02132 ‐ 6‐21‐21 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: GG LEAGUES
GG LEAGUES 137 06/21/2021 Cont ‐ GG Leagues 100‐46‐5110 14.00
Vendor GG LEAGUES Total:
14.00
Vendor: HALOGEN SUPPLY COMPANY
HALOGEN SUPPLY COMPANY 565055 06/21/2021 Gutter Black Paint 100‐42‐6110 151.11
Vendor HALOGEN SUPPLY COMPANY Total:
151.11
Vendor: HAWKINS INC
HAWKINS INC
4933965
06/21/2021
Chemicals #4933965
510‐31‐6110
4,946.31
HAWKINS INC
4938680
06/21/2021
Chemical Delivery INV#
510‐32‐6110
4,048.97
HAWKINS INC 4938699 06/21/2021 Chemical Delivery INV# 510‐32‐6110 4,048.97
HAWKINS INC
4947478
06/21/2021
Chemical Delivery INV 4947478
510‐32‐6110
4,854.76
Vendor HAWKINS INC Total:
17,899.01
Vendor: HEARTLAND BUSINESS SYSTEMS, LLC
HEARTLAND BUSINESS 446737‐H 06/21/2021 Microsoft Monthly M365 620‐00‐5110 4,058.87
Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total:
4,058.87
Vendor: HOME DEPOT PRO
HOME DEPOT PRO
ORDER 37442831
06/21/2021
Filters
100‐03‐6110
193.60
Vendor HOME DEPOT PRO Total:
193.60
Vendor: HYDRAULIC SERVICES AND REPAIRS INC
HYDRAULIC SERVICES AND
361294
06/21/2021
405 (361294)
100‐33‐5370
1,157.18
HYDRAULIC SERVICES AND
361322
06/21/2021
Repair Porta power pump
510‐32‐5375
137.50
Vendor HYDRAULIC SERVICES AND REPAIRS INC Total:
1,294.68
Vendor: INTOXIMETERS
INTOXIMETERS
684568
06/21/2021
Dry Gas Breathlyzer
100‐22‐6210
131.50
Vendor INTOXIMETERS Total:
131.50
Vendor: JENSEN, TED
JENSEN, TED 03811 06/21/2021 2" Stainless Valve Operator 510‐32‐5375 670.47
Vendor JENSEN, TED Total: 670.47
Vendor: JG UNIFORMS INC
JG UNIFORMS INC 85020 06/21/2021 Vest Cover ‐ Cruz 100‐22‐4510 143.06
JG UNIFORMS INC
85021
06/21/2021
Vest Cover ‐ Lopez
100‐22‐4510
173.06
Vendor JG UNIFORMS INC Total:
316.12
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 8791368 06/21/2021 kimball stock (8791368) 510‐35‐5370 43.46
KIMBALL MIDWEST
8914492
06/21/2021
kimball stock (8914492)
100‐33‐5370
436.66
KIMBALL MIDWEST
8929103
06/21/2021
kimball stock (8929103)
100‐33‐5370
257.02
Vendor KIMBALL MIDWEST Total: 737.14
Vendor: KZ GLASS SERVICES, INC
KZ GLASS SERVICES, INC
213
06/21/2021
1415 Industrial ‐ Pass‐Thru
100‐33‐5115
1,293.00
Vendor KZ GLASS SERVICES, INC Total: 1,293.00
Vendor: LEADSONLINE
LEADSONLINE
318282
06/21/2021
Leads On Line Service
100‐22‐5110
2,578.00
Vendor LEADSONLINE Total:
2,578.00
Vendor: LIFEGUARD STORE INC, THE
LIFEGUARD STORE INC, THE
INV0001071606
06/21/2021
Reagents & clock for pool
100‐42‐6110
52.25
Vendor LIFEGUARD STORE INC, THE Total:
52.25
Vendor: LOWE ENTERPRISES INC
LOWE ENTERPRISES INC
89151
06/21/2021
Constructin debris removal
100‐45‐6110
85.03
Vendor LOWE ENTERPRISES INC Total: 85.03
Vendor: MARKS TREE SERVICE & SNOW PLOWING CORP
MARKS TREE SERVICE & SNOW
5‐26‐21
06/21/2021
Tree Removal Invoice 5‐26‐21
100‐33‐6950
2,500.00
Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total:
2,500.00
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC P08649 06/21/2021 443 (p08649) 100‐33‐5370 408.25
MCCANN INDUSTRIES INC
P22525
06/21/2021
Face shields INV# P22525
510‐35‐6110
31.24
6/16/2021 1:46:14 PM
39
Expense Approval Register Packet: APPKT02132 ‐ 6‐21‐21 RECT INV
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
MCCANN INDUSTRIES INC W01624 06/21/2021 811 (w01624) 510‐35‐5370 3,250.98
Vendor MCCANN INDUSTRIES INC Total:
3,690.47
Vendor: MDS TECHNOLOGIES, INC
MDS TECHNOLOGIES, INC 21595 06/21/2021 Sidewalk survey 100‐33‐5110 4,942.50
Vendor MDS TECHNOLOGIES, INC Total:
4,942.50
Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC
MENDEZ LANDSCAPING & 10473 06/21/2021 Landscape Maintenance 100‐45‐5110 300.00
MENDEZ LANDSCAPING & 10551 06/21/2021 Landscape Maintenance 100‐45‐5110 900.00
MENDEZ LANDSCAPING & 10755 06/21/2021 City Hall Spring Clean Up 100‐03‐5120 1,930.00
MENDEZ LANDSCAPING & 10762 06/21/2021 City Hall landscape 100‐03‐5120 360.00
Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total:
3,490.00
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS
209865 06/21/2021 2 inch gate valve 510‐35‐6110 135.95
MIDWEST HOSE AND FITTINGS 210224 06/21/2021 4" Female cam lock 510‐32‐5375 34.65
MIDWEST HOSE AND FITTINGS
210430 06/21/2021 2 Steel 1‐1/2 nipples (Inv. 510‐35‐6110 3.92
Vendor MIDWEST HOSE AND FITTINGS INC Total: 174.52
Vendor: MIDWEST METER INC
MIDWEST METER INC 0130329‐IN 06/21/2021 Water meters and bases INV# 510‐31‐6110 1,433.50
MIDWEST METER INC 0131937‐IN 06/21/2021 Water meters and bases INV# 510‐31‐6110 828.98
Vendor MIDWEST METER INC Total: 2,262.48
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH 95641 06/21/2021 Beach Daily Admission Signs 100‐43‐6110 72.08
MINUTEMAN PRESS OF MCH 95682 06/21/2021 Riverwalk Supplies 100‐45‐6110 180.10
Vendor MINUTEMAN PRESS OF MCH Total: 252.18
Vendor: NCL OF WISCONSIN INC
NCL OF WISCONSIN INC 455819 06/21/2021 Lab Supplies 510‐32‐6110 405.29
Vendor NCL OF WISCONSIN INC Total:
405.29
Vendor: NORTHWESTERN MEDICINE OCC HEALTH
NORTHWESTERN MEDICINE 50067 06/21/2021 Leisten, Mace (Randoms) 100‐05‐5110 20.00
NORTHWESTERN MEDICINE 507075 04/30/2021 Sandoz #507075 100‐05‐5110 35.00
NORTHWESTERN MEDICINE 513257 06/21/2021 Funk, Mader (Post Accident) 610‐00‐6940 260.00
Vendor NORTHWESTERN MEDICINE OCC HEALTH Total:
315.00
Vendor: PDC LABORATORIES INC
PDC LABORATORIES INC I9466041 06/21/2021 TN Samples INV# I9466041 510‐32‐6110 257.20
PDC LABORATORIES INC I9466042 06/21/2021 Monthly samples 510‐31‐5110 480.00
Vendor PDC LABORATORIES INC Total: 737.20
Vendor: PETROCHOICE LLC
PETROCHOICE LLC 50567562 06/21/2021 Fuel 50567562 100‐22‐6250 2,220.83
PETROCHOICE LLC 50571041 06/21/2021 engine oil (50571041) 510‐32‐6250 993.75
PETROCHOICE LLC 50572979 06/21/2021 Fuel ‐ UTY ‐ 50572979 510‐35‐6250 184.78
PETROCHOICE LLC 50572989 06/21/2021 Fuel Bill 100‐03‐6250 60.42
PETROCHOICE LLC 50572990 06/21/2021 Fuel ‐ WW ‐ 50572990 510‐32‐6250 397.69
PETROCHOICE LLC 50572991 06/21/2021 Fuel ‐ WTR ‐ 50572991 510‐31‐6250 115.52
PETROCHOICE LLC 50572992 06/21/2021 Fuel invoice #50572992 100‐45‐6250 89.99
PETROCHOICE LLC 50572993 06/21/2021 Fuel ‐ STS ‐ 50572993 100‐33‐6250 301.90
PETROCHOICE LLC 50572994 06/21/2021 Fuel 50572994 100‐22‐6250 1,408.45
PETROCHOICE LLC 50580118 06/21/2021 Fuel ‐ UTY ‐ 50580118 510‐35‐6250 365.46
PETROCHOICE LLC 50580134 06/21/2021 Fuel Bill 100‐03‐6250 106.23
PETROCHOICE LLC 50580135 06/21/2021 Fuel ‐ WW ‐ 50580135 510‐32‐6250 581.76
PETROCHOICE LLC 50580136 06/21/2021 Fuel ‐ WTR ‐ 50580136 510‐31‐6250 58.17
PETROCHOICE LLC 50580137 06/21/2021 Fuel invoice #50580137 100‐45‐6250 486.07
Vendor PETROCHOICE LLC Total:
7,371.02
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC 19660 06/21/2021 Portable toilets 100‐45‐5110 560.00
Vendor PITEL SEPTIC INC Total:
560.00
Vendor: PLATINUM HEATING & COOLING INC
PLATINUM HEATING & 10043 06/21/2021 Regional Pump Station A/C 510‐32‐5375 3,366.60
6/16/2021 1:46:14 PM
40
Expense Approval Register Packet: APPKT02132 ‐ 6‐21‐21 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
PLATINUM HEATING &
9951
06/21/2021
Stulz‐A/C Repairs INV#9951
510‐32‐5375
4,529.09
Vendor PLATINUM HEATING & COOLING INC Total:
7,895.69
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
990087422
06/21/2021
Monthly Shredding
100‐22‐5110
68.67
Vendor PROSHRED SECURITY Total:
68.67
Vendor: RICHMOND FISHERIES
RICHMOND FISHERIES
6‐3‐21
06/21/2021
Whispering Oaks Fish
100‐41‐6920
1,050.00
Vendor RICHMOND FISHERIES Total: 1,050.00
Vendor: SANTO SPORT STORE
SANTO SPORT STORE
706408
06/21/2021
Softballs 24 dzn
100‐47‐6110
1,438.80
Vendor SANTO SPORT STORE Total:
1,438.80
Vendor: SERVICEMASTER BY THACKER
SERVICEMASTER BY THACKER
23556
06/21/2021
1900 Richmond (Covid Shot) ‐
100‐33‐5110
2,380.00
Vendor SERVICEMASTER BY THACKER Total:
2,380.00
Vendor: SHAW MEDIA
SHAW MEDIA
052110105871
06/21/2021
2021 Vets Road Program ‐
100‐33‐6110
170.94
Vendor SHAW MEDIA Total:
170.94
Vendor: SHERWIN‐WILLIAMS CO, THE
SHERWIN‐WILLIAMS CO, THE
12171
06/21/2021
Hydrant paint
510‐35‐6110
669.00
Vendor SHERWIN‐WILLIAMS CO, THE Total:
669.00
Vendor: SNAP‐ON INDUSTRIAL
SNAP‐ON INDUSTRIAL ARV/223974 06/21/2021 b‐box sockets (223974) 510‐35‐5370 70.12
Vendor SNAP‐ON INDUSTRIAL Total:
70.12
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST 360681 06/21/2021 MFP Monthly Page Count Ricoh 620‐00‐5110 735.69
STANS LPS MIDWEST 360695 06/21/2021 MFP DaaS / Monthly Page 620‐00‐5110 424.53
Vendor STANS LPS MIDWEST Total:
1,160.22
Vendor: SUNNYSIDE COMPANY
SUNNYSIDE COMPANY
07757
06/21/2021
824 (07757)
510‐35‐5370
1,675.59
Vendor SUNNYSIDE COMPANY Total:
1,675.59
Vendor: THOMPSON ELEVATOR INSPECTION SERV INC
THOMPSON ELEVATOR
21‐1457
06/21/2021
1415 Industrial ‐ Lift Inspector
100‐33‐5115
185.00
Vendor THOMPSON ELEVATOR INSPECTION SERV INC Total:
185.00
Vendor: UNITED LABORATORIES
UNITED LABORATORIES
INV320042
06/21/2021
Maint. Supplies #INV320042
510‐32‐6110
432.19
Vendor UNITED LABORATORIES Total: 432.19
Vendor: USA BLUEBOOK
USA BLUEBOOK 618276 06/21/2021 Pressure Gauge INV# 618276 510‐32‐6110 162.12
Vendor USA BLUEBOOK Total:
162.12
Vendor: VERIZON CONNECT NWF, INC
VERIZON CONNECT NWF, INC
CITY392OSV02462577
06/21/2021
GPS for PW Fleet (May 2022)
620‐00‐5110
446.94
Vendor VERIZON CONNECT NWF, INC Total:
446.94
Vendor: VICTOR FORD, INC
VICTOR FORD, INC
157843/157480CR
06/21/2021
325 157843
100‐22‐5370
102.61
Vendor VICTOR FORD, INC Total:
102.61
Vendor: VISIT MCHENRY COUNTY
VISIT MCHENRY COUNTY
BIKE MC21
06/21/2021
Bike MC Sponsor Fee 21/22
100‐06‐5110
1,325.00
Vendor VISIT MCHENRY COUNTY Total: 1,325.00
Vendor: WELCH BROS INC
WELCH BROS INC
3130172
06/21/2021
Covid Barriers Monthly Rental
100‐33‐6110
700.00
Vendor WELCH BROS INC Total:
700.00
Vendor: WORKPLACE SOLUTIONS
WORKPLACE SOLUTIONS
INV23178
06/15/2021
EAP Services 6/1/21‐6/30/21
100‐05‐5110
450.42
Vendor WORKPLACE SOLUTIONS Total:
450.42
6/16/2021 1:46:14 PM
41
Expense Approval Register Packet: APPKT02132 ‐ 6‐21‐21 RECT INV
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: ZOLL MEDICAL CORPORATION
ZOLL MEDICAL CORPORATION 3272805 04/30/2021 CPR Pads for Rec Center 400‐00‐6130 545.34
Vendor ZOLL MEDICAL CORPORATION Total:
545.34
Grand Total:
115,404.83
6/16/2021 1:46:14 PM
42
Expense Approval Register Packet: APPKT02132 ‐ 6‐21‐21 RECT INV
Fund Summary
Fund
Expense Amount
100 ‐ GENERAL FUND 60,462.13
400 ‐ RECREATION CENTER FUND
545.34
510 ‐ WATER/SEWER FUND
42,686.43
610 ‐ RISK MANAGEMENT FUND
260.00
620 ‐ INFORMATION TECHNOLOGY FUND 11,450.93
Grand Total:
115,404.83
43
AS-NEEDED CHECKS COUNCIL MEETING 6-21-2021
100 100-03-6110 ACE HARDWARE, MCHENRY 04/30/2021 43.83
100 100-33-6110 ACE HARDWARE, MCHENRY 04/30/2021 316.12
100 100-33-6115 ACE HARDWARE, MCHENRY 04/30/2021 13.12
100 100-33-6270 ACE HARDWARE, MCHENRY 04/30/2021 34.18
100 100-41-6210 ACE HARDWARE, MCHENRY 04/30/2021 35.98
100 100-44-6110 ACE HARDWARE, MCHENRY 04/30/2021 49.85
100 100-45-6110 ACE HARDWARE, MCHENRY 04/30/2021 166.74
400 400-00-6110 ACE HARDWARE, MCHENRY 04/30/2021 32.89
510 510-31-6110 ACE HARDWARE, MCHENRY 04/30/2021 134.32
510 510-32-5375 ACE HARDWARE, MCHENRY 04/30/2021 11.85
510 510-32-6110 ACE HARDWARE, MCHENRY 04/30/2021 249.91
620 620-00-5110 AT&T 04/30/2021 1498.28
620 620-00-5320 AT&T 04/30/2021 1142.35
620 620-00-5110 AT&T 04/30/2021 1129.25
620 620-00-5320 AT&T LONG DISTANCE 04/30/2021 1.11
100 100-33-6110 BAKER & SON CO, PETER 04/30/2021 1049.72
280 280-41-8800 BUNDY AUDIO 05/07/2021 6276.00
100 100-01-5110 COMED 04/30/2021 3600.64
510 510-32-5510 COMED 04/30/2021 70.00
510 510-31-6110 CORE & MAIN 04/30/2021 3640.00
100 100-01-8200 CRESCENT ELECTRIC SUPPLY CO 04/30/2021 1620.89
100 100-01-8200 DRG CONSTRUCTION INC 04/30/2021 6300.00
510 510-35-6110 EJ USA INC 04/30/2021 2945.89
100 100-23-5110 FRONTLINE PUBLIC SAFETY SOLUTIONS 05/07/2021 1500.00
100 100-01-8200 HOME DEPOT CREDIT SERVICES 04/30/2021 4363.16
100 100-03-6110 HOME DEPOT CREDIT SERVICES 04/30/2021 190.04
100 100-22-6210 HOME DEPOT CREDIT SERVICES 04/30/2021 60.91
100 100-33-5110 HOME DEPOT CREDIT SERVICES 04/30/2021 23.98
100 100-33-6110 HOME DEPOT CREDIT SERVICES 04/30/2021 399.18
100 100-33-6115 HOME DEPOT CREDIT SERVICES 04/30/2021 29.97
100 100-45-6110 HOME DEPOT CREDIT SERVICES 04/30/2021 1299.11
510 510-31-6110 HOME DEPOT CREDIT SERVICES 04/30/2021 252.45
100 100-33-5370 JORSON & CARLSON INC 04/30/2021 134.50
100 100-01-5410 MCEDC 05/07/2021 1500.00
100 100-33-5115 MULTISYSTEM MANAGEMENT COMPANY INC 04/30/2021 250.00
100 100-47-5110 NEW BERLIN SWIM CLUB 05/07/2021 585.00
280 280-41-8800 NILCO, INC 04/30/2021 58000.00
510 510-32-5380 NORTHERN TOOL & EQUIPMENT 04/30/2021 150.82
100 100-01-5310 PURCHASE POWER 04/30/2021 97.97
100 100-03-5310 PURCHASE POWER 04/30/2021 40.34
100 100-04-5310 PURCHASE POWER 04/30/2021 876.05
100 100-22-5310 PURCHASE POWER 04/30/2021 324.09
100 100-41-5310 PURCHASE POWER 04/30/2021 18.35
510 510-32-5310 PURCHASE POWER 04/30/2021 14.94
100 100-22-5430 SCHMITT, MATTHEW 04/30/2021 15.00
100 100-01-6210 STAPLES BUSINESS CREDIT 04/30/2021 66.16
100 100-04-6210 STAPLES BUSINESS CREDIT 04/30/2021 261.30
100 100-30-6210 STAPLES BUSINESS CREDIT 04/30/2021 67.69
100 100-33-6210 STAPLES BUSINESS CREDIT 04/30/2021 89.06
100 100-41-6210 STAPLES BUSINESS CREDIT 04/30/2021 33.47
100 100-01-5410 BANKCARD PROCESSING CENTER 05/14/2021 1400.00
100 100-01-6940 BANKCARD PROCESSING CENTER 05/14/2021 734.87
100 100-01-8200 BANKCARD PROCESSING CENTER 05/14/2021 1953.18
100 100-05-5410 BANKCARD PROCESSING CENTER 05/14/2021 230.00
100 100-06-5110 BANKCARD PROCESSING CENTER 05/14/2021 10.00
100 100-22-6210 BANKCARD PROCESSING CENTER 05/14/2021 93.99
400 400-00-5321 BANKCARD PROCESSING CENTER 05/14/2021 454.28
44
400 400-40-5110 BANKCARD PROCESSING CENTER 05/14/2021 529.00
620 620-00-6270 BANKCARD PROCESSING CENTER 05/14/2021 15.12
620 620-00-5110 COMCAST CABLE 05/14/2021 158.45
620 620-00-5110 COMCAST CABLE 05/14/2021 139.97
620 620-00-5110 COMCAST CABLE 05/14/2021 42.98
100 100-01-8200 CRESCENT ELECTRIC SUPPLY CO 04/30/2021 1231.89
620 620-00-5110 ELINEUP LLC 05/14/2021 600.00
100 100-22-5430 FIRST BANKCARD 04/30/2021 77.46
100 100-33-6110 FIRST BANKCARD 04/30/2021 61.21
100 100-41-5330 FIRST BANKCARD 04/30/2021 60.29
100 100-41-6110 FIRST BANKCARD 04/30/2021 359.84
100 100-44-5430 FIRST BANKCARD 04/30/2021 60.00
100 100-44-6110 FIRST BANKCARD 04/30/2021 38.66
100 100-45-6110 FIRST BANKCARD 04/30/2021 125.00
100 100-46-6110 FIRST BANKCARD 04/30/2021 423.06
100 100-46-6920 FIRST BANKCARD 04/30/2021 37.94
100 100-47-5410 FIRST BANKCARD 04/30/2021 124.99
100 100-47-5430 FIRST BANKCARD 04/30/2021 128.00
400 400-00-5430 FIRST BANKCARD 04/30/2021 32.00
510 510-32-5410 FIRST BANKCARD 04/30/2021 170.00
510 510-32-5430 FIRST BANKCARD 04/30/2021 60.00
100 100-22-4510 GALLS LLC 04/30/2021 64.41
620 620-00-5110 KNOWBE4 05/14/2021 2318.40
620 620-00-5110 KNOWBE4 05/14/2021 1008.00
100 100-43-5110 MCHENRY COUNTY DEPT OF HEALTH 05/14/2021 650.00
510 510-32-5370 NAPA AUTO PARTS MPEC 04/30/2021 457.66
510 510-32-5375 NAPA AUTO PARTS MPEC 04/30/2021 138.56
510 510-32-5380 NAPA AUTO PARTS MPEC 04/30/2021 395.29
510 510-32-6110 NAPA AUTO PARTS MPEC 04/30/2021 337.48
510 510-32-6250 NAPA AUTO PARTS MPEC 04/30/2021 236.55
510 510-35-5370 NAPA AUTO PARTS MPEC 04/30/2021 603.38
100 100-22-5370 NAPA AUTO PARTS MPEC 04/30/2021 1014.84
100 100-33-5370 NAPA AUTO PARTS MPEC 04/30/2021 2368.67
100 100-33-6250 NAPA AUTO PARTS MPEC 04/30/2021 380.88
100 100-45-5370 NAPA AUTO PARTS MPEC 04/30/2021 472.40
400 400-00-6110 NAPA AUTO PARTS MPEC 04/30/2021 176.76
620 620-00-5110 SAYERS 05/14/2021 2550.00
100 100-01-6940 SECRETARY OF STATE / DEPT OF POLICE 05/14/2021 302.00
100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 05/14/2021 10.00
100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 05/14/2021 10.00
100 100-33-5110 SERVICEMASTER BY THACKER 04/30/2021 1785.00
100 100-33-5110 SERVICEMASTER BY THACKER 04/30/2021 2380.00
100 100-33-5110 SERVICEMASTER BY THACKER 05/14/2021 2380.00
100 100-47-5110 SOUTHWEST AQUATIC TEAM 05/14/2021 1512.00
620 620-00-5110 VERIZON CONNECT NWF, INC 04/30/2021 446.94
620 620-00-5320 VERIZON WIRELESS 04/30/2021 4786.97
620 620-00-5320 VERIZON WIRELESS 04/30/2021 2285.18
510 510-32-5580 WINNEBAGO LANDFILL CO 04/30/2021 5218.00
100 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 04/30/2021 4486.25
100 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 04/30/2021 462.50
100 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 04/30/2021 2900.00
510 510-32-5375 ADVANCED AUTOMATION AND CONTROLS INC 04/30/2021 2363.30
510 510-32-5110 ADVANTAGE MECHANICAL INC 04/30/2021 8940.00
100 100-45-4510 ARAMARK 04/30/2021 144.99
100 100-45-4510 ARAMARK 04/30/2021 75.88
440 440-00-8800 BEACON ATHLETICS 04/30/2021 4675.00
100 100-33-5370 BONNELL INDUSTRIES INC 04/30/2021 3262.92
100 100-33-5370 BONNELL INDUSTRIES INC 04/30/2021 9995.00
45
400 400-00-6110 CABAY & COMPANY INC 04/30/2021 373.50
400 400-00-6110 CABAY & COMPANY INC 04/30/2021 661.34
400 400-00-6110 CABAY & COMPANY INC 04/30/2021 369.15
620 620-00-5110 ESRI 05/21/2021 2336.79
620 620-00-5110 GOVERNMENTJOBS.COM, INC 04/30/2021 6658.81
100 100-22-5110 ILLINOIS TOLLWAY 05/21/2021 16.80
100 100-22-5110 ILLINOIS TOLLWAY 05/21/2021 14.70
510 510-31-5310 JOHNSON, MONTE 05/21/2021 2401.81
100 100-01-6940 MARSH USA INC 05/21/2021 20.00
100 100-01-6940 MARSH USA INC 05/21/2021 325.00
100 100-01-6940 MARSH USA INC 05/21/2021 325.00
400 400-00-5375 MCHENRY HEATING & AIR INC 04/30/2021 2182.00
510 510-35-6110 MID AMERICAN WATER OF WAUCONDA INC 04/30/2021 264.00
510 510-35-6110 MID AMERICAN WATER OF WAUCONDA INC 04/30/2021 1298.14
510 510-31-6110 MID AMERICAN WATER OF WAUCONDA INC 04/30/2021 800.00
100 100-05-5110 NORTHWESTERN MEDICINE OCC HEALTH 04/30/2021 332.00
100 100-05-5110 NORTHWESTERN MEDICINE OCC HEALTH 04/30/2021 35.00
590 590-00-5110 REINWALL MARINE SERVICE INC 04/30/2021 4996.00
100 100-44-6110 SAM'S CLUB 04/30/2021 662.34
100 100-22-6210 SYNCB/AMAZON 05/21/2021 97.25
100 100-22-6210 SYNCB/AMAZON 04/30/2021 263.18
620 620-00-5320 SYNCB/AMAZON 04/30/2021 237.86
100 100-03-5120 SYNCB/AMAZON 04/30/2021 16.58
100 100-03-6110 SYNCB/AMAZON 04/30/2021 149.99
100 100-44-6110 SYNCB/AMAZON 04/30/2021 412.43
100 100-45-6110 SYNCB/AMAZON 04/30/2021 33.99
100 100-46-6110 SYNCB/AMAZON 04/30/2021 18.85
400 400-40-6142 SYNCB/AMAZON 04/30/2021 42.80
620 620-00-5320 SYNCB/AMAZON 04/30/2021 407.76
620 620-00-6110 SYNCB/AMAZON 04/30/2021 31.95
510 510-32-5380 XYLEM WATER SOLUTIONS USA INC 04/30/2021 1324.00
510 510-32-5380 XYLEM WATER SOLUTIONS USA INC 04/30/2021 176.00
100 100-03-5120 CENTURY SPRINGS 04/30/2021 59.98
100 100-03-5120 CENTURY SPRINGS 04/30/2021 20.00
100 100-03-5120 CENTURY SPRINGS 04/30/2021 20.00
100 100-22-5370 FAST EDDIES CAR WASH 04/30/2021 101.45
100 100-22-5370 FAST EDDIES CAR WASH 05/28/2021 10.45
620 620-00-5420 HOLIDAY INN CHAMPAIGN 05/28/2021 338.97
100 100-01-5110 ILLINOIS STATE POLICE 04/30/2021 28.25
100 100-03-5110 ILLINOIS STATE POLICE 04/30/2021 28.25
100 100-22-5110 ILLINOIS STATE POLICE 04/30/2021 28.25
100 100-30-5110 ILLINOIS STATE POLICE 04/30/2021 28.25
100 100-41-5110 ILLINOIS STATE POLICE 04/30/2021 84.75
400 400-40-5110 ILLINOIS STATE POLICE 04/30/2021 452.00
100 100-47-5110 LAKE CENTRAL BARRACUDAS 05/28/2021 772.00
100 100-47-5110 LAKE FOREST SWIM CLUB 05/28/2021 816.00
100 100-30-5310 UPS 04/30/2021 7.21
100 100-47-5110 VEILLON, RILEY 04/30/2021 1120.00
TOTAL:213154.68
46
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363‐2100
Fax: (815) 363‐2119
www.cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
REGULAR AGENDA
DATE: June 21, 2021
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Adjustment for Water and Wastewater Rates
ATT: Ordinance Amending Title 9‐4B‐1 Subsection F (Wastewater user rates) and Title
9‐2C‐5 Subsection B (Waterworks user rates)
______________________________________________________________________________
AGENDA ITEM SUMMARY:
Council is being asked to consider the attached ordinance adjusting water rates to levels that
are appropriate to fund existing operating and maintenance to the water systems.
BACKGROUND:
In 2013, a Water and Sewer Rate Analysis was conducted by HR Green, Inc. A recommendation
identified in this study was that water and sewer rates be reviewed and, based on this review,
adjusted annually based on the actual operational, maintenance and capital improvement
needs of the municipality. This is distinct from the City’s previous methodology of basing rate
adjustments on a financial index or comparisons with surrounding communities.
At the May 15, 2017 City Council meeting an ordinance was approved amending various
sections the Municipal Code relating to Water and Sewer Rates increasing the residential Sewer
Rates by $0.36 and decreasing the residential Water Rates by $0.14. In May 2018, the Water
and Sewer Rates were not increased as when rates were analyzed with the budget process,
revenues were found to exceed the operating and maintenance expenses. In May 2019, the
Water Rate was increased by $0.20 to the current rate of $3.54 in order to meet water
maintenance and operational needs. With the budget process for FY20/21 water and sewer
rate increases were deemed necessary, but the increases were put on hold due to the
pandemic. At this time the Debt Service Fee for the IEPA loan will remain flat until the loan is
repaid.
47
As a part of the FY21/22 Budget presentation, the water and sewer rate changes proposed with
the attached ordinance were presented and discussed in order to tie the rate adjustment to the
water maintenance, operational, and capital needs.
ANALYSIS:
Once the budgets for the Water, Sewer and Utility Maintenance Divisions of Public Works were
developed, it was determined that the current operational revenues for the Water and Sewer
Divisions were underfunding the needs of the divisions. This was determined by analyzing the
usage from March 2020 through February 2021 and calculating the revenues with the current
rates ($3.54 per 1,000 gallons for residential water and $4.00 per 1,000 gallons for residential
sewer). Usage has been fairly stable over the last few years so it is unlikely that usage will be
significantly higher or lower in the next year.
As identified in the FY21/22 Budget, the Water Division’s operational expenses are $2,456,112.
The estimated operational revenues are $2,313,431 with the current water rates of $3.54 per
1,000 gallons (residential) and $3.79 per 1,000 gallons (congregate care). This analysis
therefore identifies that the Water Division is currently underfunded based on the existing rates
and it is recommended that the water rate be increased by 8%. This will result in a new
residential rate of $3.82 per 1,000 gallons and the congregate care rate at $4.09 per 1,000
gallons respectively, with estimated total operational revenues of $2,495,520.
The FY21/22 Sewer Division Budget identifies operational expenses at $3,294,276 with
estimated operational revenues at $3,203,013 based on the current sewer rates of $4.00 per
1,000 gallons (residential) and $3.87 per 1,000 gallons (congregate care), and the unmetered
rate $40.04. This analysis therefore identifies that the Sewer Division is currently underfunded
based on the existing rates and it is recommended that the sewer rate be increased by 5%. This
will result in a new residential rate of $4.20 per 1,000 gallons and the congregate care rate at
$4.06 per 1,000 gallons respectively, with estimated total operational revenues of $3,333,368.
The chart below identifies and compares the rate change total dollar impact on various usage
levels. The BLUE column represents total water and sewer charges based on gallons consumed
at the current residential water rate of $3.54/1,000 gallons and sewer rate of $4.00/1,000
gallons. The ORANGE column represents total water and sewer charges based on gallons
consumed and the proposed new residential water rate of $3.79/1,000 gallons and sewer rate
of $4.20/1,000 gallons. The GREEN column represents the total monetary variance from the
existing rate to the new rate (ORANGE column – BLUE Column). NOTE: While the monetary
variance is different based on usage, the overall percentage increase (water and sewer
combined) for all users regardless of usage is 6%.
48
Total Gallons
Consumed in
Bi‐Monthly
Billing Cycle
Water Charge
Based on
Existing Rate
of
$3.54/1,000g
Sewer
Charge Based
on Existing
Rate of
$4.00/1,000g
Total Water
+Sewer
Charges
Based on
Existing
Rates
Water Charge
Based on New
Rate
of
$3.79/1,000g
Sewer Charge
Based on New
Rate
of
$4.20/1,000g
Total Water
+Sewer
Charges
Based on
New Rates
Total
Variance
Existing
to New
Rates
3,000 $10.62 $12.00 $22.62 $11.37 $12.60 $23.97 + $1.35
5,000 $17.70 $20.00 $37.70 $18.95 $21.00 $39.95 + $2.25
8,000 $28.32 $32.00 $60.32 $30.32 $33.60 $63.92 + $3.60
10,000 $35.40 $40.00 $75.40 $37.90 $42.00 $79.90 + $4.50
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to adopt an
Ordinance Amending Title 9‐4B‐1 Subsection F of the McHenry Municipal Code in relation to
Wastewater Rates and Title 9‐2C‐5 Subsection B of the McHenry Municipal Code in relation to
Water Rates.
49
ORDINANCE NO. 21-
An Ordinance Amending Title 9, Subsection 9-2C-5 B: Waterworks User
Rates; and Title 9, Subsection 9-4B-1 F: Metered Users Service Charges of the
McHenry City Code
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, Water and Sewer Rates are reviewed annually and may be adjusted based
on the actual operational, maintenance and capital improvement needs of the municipality.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: The following Title 9-2C-5 Subsection B of the McHenry City Code is
amended to read as follows:
B. Rates: Water user rates shall be as follows on or after August 1, 2021:
Within the corporate limits of the City:
Class 1 uses: $3.82 per 1,000 gallons
Class 2 uses: $4.09 per 1,000 gallons
Outside corporate limits of the City:
Class 1 uses: $5.73 per 1,000 gallons
Class 2 uses: $6.14 per 1,000 gallons
In addition, each user within the City’s corporate limits shall pay a $2.00 base charge
with each bi-monthly invoice, which shall be applied to operations and maintenance and
capital costs associated with the City’s waterworks system. Each user outside the City’s
corporate limits shall pay a $3.00 base charge with each by-monthly invoice, which shall
be applied to operations and maintenance and capital costs associated with the City’s
waterworks system. In the event that a user’s water account with the City is inactive, such
user shall nonetheless still be billed for such base charge even in the absence of any use
of water.
In the event that City water is being utilized through a single water meter with more than
one different category of user, the type of user category utilizing the largest percentage of
water at such location shall be the category on which the applicable rate for such category
shall be paid for all such water being utilized at such location, despite other, different
categories of users utilizing water though such meter.
50
SECTION 2: The following Title 9-4B-1 Subsection F.1. of the McHenry City Code is
amended to read as follows:
F. User Rates: Basic user rates shall be reflected in the May billing year for metered service.
1. Effective on and after August 1, 2021, the sewer rates shall be as follows for
metered uses:
Within the corporate limits of the City:
Class 1 uses: $4.20 per 1,000 gallons
Class 2 uses: $4.06 per 1,000 gallons
Outside corporate limits of the City:
Class 1 uses: $6.30 per 1,000 gallons
Class 2 uses: $6.09 per 1,000 gallons
In addition, on and after February 1, 2016, each user of City sewer services within the
City corporate limits shall pay a base fee of four dollars ($4.00) bimonthly to be applied toward
capital projects, such as replacement and upgrade of existing facilities associated with the City’s
sewer treatment and distribution system as well as operating and maintenance expenses
associated with such system. On and after February 1, 2016, each user of City sewer services
outside the City corporate limits shall pay a base fee of six dollars ($6.00) bimonthly to be
applied toward capital projects, such as replacement and upgrade of existing facilities associated
with the City’s sewer treatment and distribution system, as well as operating and maintenance
expenses associated with such system. In the event that a user’s account with the City is inactive,
such user shall still be billed for such base fee even in the absence of any use of sewer services.
SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 4: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 5: This ordinance shall be in full effect upon its passage, approval and
publication in pamphlet form (which publication is hereby authorized) as provided by law.
Passed and approved this 21st day of June, 2021.
Ayes Nays Absent Abstain
Alderman Devine _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Harding _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
51
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
52
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
DISCUSSION ITEM AGENDA SUPPLEMENT
DATE: June 21, 2021
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: City of McHenry Residential Waste Hauling Program Update
ATT: Prairieland Disposal Operational Data and Tonnage Reports
Current Program Guide
Current Pricing Structure
AGENDA ITEM SUMMARY:
Before City Council is a program update for the City’s refuse hauling contract, a dis cussion
regarding potential program modifications and service options, and also a discussion of contract
renewal and/or renegotiation.
BACKGROUND:
The City of McHenry has been under contract with Prairieland Disposal for Municipal refuse
hauling services since August of 2017. Prior to 2017 , the City was under contract with Waste
Management for refuse hauling services and in Fall of 2016 , staff was given direction by City
Council to solicit new proposals for consideration. Proposals were received in January of 2017
and a new contract was awarded by City Council to Prairieland Disposal at the February 20, 2017
City Council meeting. The current contract is five years in duration and the City has the right to
negotiate an additional five-year contract upon the end of the term of the current contract. This
August will begin the fifth and final year of the current contract, at which point staff will need
direction from City Council regarding the status of the City’s refuse hauling services.
PROGRAM UPDATE:
Steve Schweinsberg, President of Prairieland Disposal, is in attendance to provide an annual
program update and to answer any questions that the City Council or members of the public may
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
have regarding the City’s refuse hauling program. Tonnage re ports and other program data are
attached to the City Council packet for this item for reference and discussion.
DISCUSSION OF POTENTIAL PROGRAM REFORMS:
As the term of the current contract will end in August of 2022 , staff is providing a forum for
discussion of the current scope of services and overall program. There are a number of services
which the City can consider modification of, addition, or deletion from the contract and staff wish
to lead a discussion regarding any potential modifications to be considered when a new contract
is negotiated.
The current contract has no base service fee and allows residents to either purchase individual
garbage stickers at local retailers or to rent a toter of varying size and prize. Recycling services
are provided for all residents. A comprehensive list of all services and pricing is attached to the
supplement for reference.
Below is a listing of items for potential program reforms that staff is presenting for discussion in
order to determine an appropriate scope of services for any future co ntract the City will enter
into:
Base Service Fee
Universal Toters
Unlimited Yard Waste Pickup
Spring Cleanup Day
Yard Waste Services
CONTRACT RENEWAL:
The current contract will expire on July 31, 2022 at which point the City will need to make a
determination regarding the negotiation of a five-year extension or releasing a new request for
proposals for refuse hauling services. Beyond the term of the existing contract, staff is seeking
direction from City Council regarding the City’s options for a new contract.
55
Materials should be free of
plastic bags and wrappers.
DO NOT include cardboard
that contains food residue or
wax-coating.
DO NOT include bath tissue,
paper towels, photos, laminated
paper, or paper coated with
food, wax, foil or plastic.
Remove plastic bags, lids,
straws and wrappers.
Containers should be empty
and free of excess liquids and
food residue. Plastics numbered
6 and 7 cannot be recycled in
Lake County. DO NOT include
utensils, plates, toys, plant pots,
garden hose or pools.
Containers should be empty
and free of excess liquids and
food residue. DO NOT include
fire extinguishers, propane
and helium gas tanks, utensils,
hangers, small appliances,
batteries or auto parts.
Foil should be free of food
residue.
DO NOT include light bulbs,
mirrors, bakeware, ceramics,
drinking glasses, window and
auto glass.
PLACE THESE ITEMS TOGETHER IN
YOUR RECYCLING CART OR BIN
NEWSPAPERS
MAGAZINES
CATALOGS
BOOKS
PHONEBOOKS
CARDBOARD
SCRAP PAPER
SHREDDED PAPER
PAPER CARTONS
PAPER CUPS
HOUSEHOLD PLASTIC CONTAINERS#1 PET: water and soda bottles#2 HDPE: milk, detergent, shampoo containers#3 V: chemical, cooking oil containers#4 LDPE: lids, caps, rings, six-pack rings#5 PP: yogurt, butter, cosmetic containers#6 PS: cookie trays, clear carryout, aspirin & vitamin bottles#7 OTHER: ketchup, syrup, windex,5 gallon water bottles
METAL CANS
ALUMINUM FOIL
GLASS CONTAINERS
Includes ads, inserts, postcards,
hard cover, soft cover and
miscellaneous paper.
Flatten cardboard boxes. Large
boxes must be cut into pieces
no larger than 3’ x 3’.
Includes mail, envelopes, copy
paper, office paper, greeting
cards, paper egg cartons, paper
cups, milk, juice and other
beverage cartons, paper tubes,
wrapping paper and cereal/food
boxes. Place shredded paper
into paper bags.
Plastic containers numbered
1-5 including caps, rings, lids
and labels.
Includes aluminum, tin, and
steel food and spray cans.
Caps, lids, pull tabs and labels
may remain on the containers.
Place metal lids inside cans.
Aluminum foil and foil trays.
Glass bottles and jars. Mix all
colors together. Caps, lids,
rings and labels may remain on
the containers.
THIS INFORMATIONWAS LASTREVISED IN APRIL2010.FOR MORE INFORMATION ON HOWTOPROPERLYRECYCLE
OR DISPOSE OF ITEMS NOTLISTED, PLEASE CONTACT SWALCOAT(847) 336-9340 OR VISITWWW.SWALCO.ORG
Items on the NOT ACCEPTABLE list may contaminate an entire load of
recyclables and SHOULD NOT be placed in your recycling cart or bin.
Please be mindful as you recycle.
NO auto parts
NO batteries
NO clothes hangers
NO combustibles
NO foam
NO food/garbage
NO holiday lights
NO needles/syringes
NO paint cans
NO toys
NO utensils
NO wire
Plastic bags and
wrappers should
be stuffed into one
bag and tied closed.
Recycle them at your
nearest participating
grocery or retail store.
LAKE COUNTY
CURBSIDE RECYCLING GUIDELINESwww.swalco.org
ACCEPTABLENOT ACCEPTABLE
847-381-9300
www.prairielanddisposal.com
Recycling & Disposal
VILLAGE OF ISLAND LAKE
“You must be the change you wish to see in the world” -Gandhi
847-381-9300 www.prairielanddisposal.com
Printed on recycled paper
Recycling & Disposal
2016-2020
SOLID WASTE & RECYCLING
COLLECTION PROGRAM
PLEASE RETAIN THIS BROCHURE
FOR FUTURE REFERENCE
CITY OF McHENRY
2017-2022
SOLID WASTE & RECYCLING
COLLECTION PROGRAM
PLEASE RETAIN THIS BROCHURE
FOR FUTURE REFERENCE
56
Welcome City of McHenry Residents,
Starting August 1, 2017 the City of McHenry has contracted with Prairieland Disposal and Recycling to be your
exclusive service provider for weekly refuse, recycling, yard and food waste collection for single family and
multi-family dwellings (four or less units per building). We are an environmentally conscious waste hauler
serving the greater Lake, McHenry and Cook counties.
Our mission is to provide, the residents of McHenry, with honest, service oriented collection. We take waste
reduction seriously. Our state-of-the-art collection truck is a “ONE-PASS” truck, which collects two materials
at the same time – garbage and recycling. Collecting two materials in one truck decreases the amount of fuel
and energy used, as well as reduced traffic and emissions on roadways and neighborhoods. This truck is also
designed to be lighter than other rear load or front load refuse trucks that most disposal companies use.
Your pickup day will remain the same as the previous hauler. Prairieland Disposal Inc. includes the following
program features:
• Refuse and yard waste stickers are the same sticker and price.
33 gallon size container
• Free twice a year curbside e-waste collection on resident’s regular pick-up day. (One TV or monitor per year).
• 95 Gallon recycling toter will be delivered at the end of July to single family units. If you would like to have
a 35,or 65, gallon toter for recyclable materials, please call Prairieland Disposal in the month of August to
receive one at no extra charge.
• All recycling collected at the curb must be free of refuse and contamination - this will be strictly enforced to
ensure clean loads. Recycling in plastic bags will not be accepted.
• Free Christmas Light Recycling at the City Municipal Center at 333 S. Green Street and the Public Works
Facility at 1415 Industrial Drive, November thru January.
• 20% Townhome discount – 35 or 65 gallon refuse toter and choice of 65 gallon recycling toter or 18 gallon
bin (excluding sticker program)
• 20% Senior discount (age 65 and older, proof of age required) – 35 or 65 gallon refuse toter and choice of
65 gallon recycling toter or 18 gallon bin (excluding sticker program)
• Food organics can be co-mingled with yard waste at the free Saturday drop-off site at Knox Park and also with
the yard waste removal at the curb with a pre-paid sticker. See YARD WASTE for further details.
• Unlimited household paint and chemical/hazardous waste curbside pick-up for a $25.00 handling fee billed
to residents upon request.
• Weekly bulk item pickup. Limitations will apply - see TRASH/REFUSE for further details.
• Curbside leaf collection starts the first full week of October through the first full week of December.
Leaves must be raked into a pile within 3 feet of the curb for service.
• Christmas trees will be picked-up the first two weeks of January on collection day for no charge.
Trees must be clean, free of all lights and ornaments and no bags.
• A suspension of toter rental is available for people who are leaving their residence for one month to three
months at a time.
• Free drop-off site for e-waste, textile, gym shoes, Christmas lights, white goods, automotive and
rechargeable batteries (including one television or monitor per year per resident) at the Prairieland Disposal
Facility, see address below
• Townhomes and Multi Unit residences — optional 35 or 65 gal toter for limited trash service.
Final Waste Management toter pick-up will be the last week of July. Please leave WM toters at curb for them
to remove, full or empty. Prairieland will not pick-up competitors cans. If you choose to throw away your
personal can please attach a note for removal. We look forward to serving you in the near future.
Thank you for being good stewards of the environment. Please visit our website for additional information,
www.prairielanddisposal.com, and click on the City of McHenry tab to access information on all services.
If you have any questions, please call Prairieland Disposal at 847-381-9300.
Please place garbage and recycling toters next to each other. With our one pass truck, garbage and recycling
are picked up at the same time.
As of January 1, 2012 state law prohibits landfill disposal of electronics.
Other prohibited items include: oil, paint, car batteries, grass, leaves, and tires.
We will not pick-up competitors toters or containers; they may not be compatible with our equipment.
We will not be responsible for damaged personal cans or containers.
If there are any questions or concerns, please feel free to contact our customer service department.
You can also visit us at www.prairielanddisposal.com. We look forward to serving you in the near future.
Prairieland Disposal, Inc.
21N988 Pepper Rd. / Lake Barrington, IL 60010
(847) 381-9300 Phone / (847) 382-5244 Fax
www.prairielanddisposal.com
“You must be the change you wish to see in the world” - Gandhi1 57
City of McHenry
Pick-up Schedule
Solid Waste and Recycling
Your pick-up day will remain the same.
General Guidelines
All solid waste materials must be placed at the curb for collection by 7:00 a.m. the day
of your scheduled collection, but not before 6:00 p.m. the day before your pick-up.
Please keep in mind that one truck picks up trash and recyclables at the same time
(one-pass truck). We cannot guarantee a specifi c time the driver will be at your home.
Trash and recycling should be placed by the drive and at least 5 feet
from stationary objects (mailboxes, basketball hoops, vehicles, etc.).
Th is new service requires cans to be placed next to each other, to
accommodate our One-Pass truck. Please do not separate cans at the curb.
Cardboard must be broken down (3x3 max) to accommodate the One-pass truck.
Cardboard not broken down will not be picked-up.
All containers that are emptied must be removed from the curb by the
completion of that day.
Trash/Yard Waste stickers are sold at: Ace Hardware - McHenry, Angelos,
Meijer, Jewel, City Hall, or from Prairieland via mail. Sold in sheets of 5.
Holiday Schedule
•New Year’s Day, Memorial Day, Independence Day, Labor Day, Th anksgiving Day,
Christmas Day. If a holiday falls on a Sunday, the Monday will be observed.
• Scheduled collections that fall on or after an observed holiday will be delayed by one
day the week of the holiday only, with Friday’s collection taking place on Saturday.
Yard Waste
• Yard waste, such as grass clippings, leaves, tree branches and brush, is
collected from April 1st through the fi rst full week of December.
• Yard waste collection will occur weekly, same day as trash day.
Stickers are required for yard waste. 1 sticker per 33 gallon Kraft bag or 50 lbs.
• 95 gallon yard waste container will require 3 stickers. 65 gallon requires 2 stickers.
Each 33 gallon requires a sticker.
• Yard waste must be placed in biodegradable Kraft paper bags (which can be
purchased at a local retailer). Residents may also rent a 95-gallon toter for yard
waste collection, supplied by Prairieland for a monthly fee. Personal cans will be
accepted, not weighing over 50 lbs. please.
• Yard waste in plastic will not be picked-up.
• Brush and branches must be cut into 5-foot lengths and bundled with
string or twine, (no metal twine). Each bundle must not exceed 50 lbs.
Unbundled brush will not be collected.
• Please note that sod, dirt, rock, whole trees, limbs greater than 3 inches
and stumps are not part of the weekly yard waste program.
• Yard Waste/Trash stickers are sold at: Ace Hardware - McHenry, Angelos,
Meijer, Jewel, City Hall, or from Prairieland via mail. Sold in sheets of 5.
2
58
3
Trash/Refuse Subscription Service
• Service will include trash and recycle toters for unlimited trash and recycling.
• Additional trash is accepted in resident owned containers, not weighing more than
50 pounds per can.
• Extra trash/recycle toters may be rented for a monthly fee.
• Place garbage and recycling cans next to each other to accommodate
our One-pass truck.
Refuse Sticker Program
• Service will include a recycling toter.
• All recycling collected at curb.
• Yard Waste/Trash stickers are sold at: Ace Hardware - McHenry, Angelos, Meijer, Jewel,
City Hall, or from Prairieland via mail. Sold in sheets of 5.
• Personal cans will be accepted. Please apply stickers to each bag. (33 gallon maximum),
not weighing more than 35 lbs.
• All recycling collected at the curb must be free of refuse and contamination - this will
be strictly enforced to ensure clean loads. Recycling in plastic bags will not be accepted.
Note: Trash toter rental is not available with the sticker program.
Bulk Items
One bulk item per week, will be allowed for pick-up at no additional charge.
A bulk item is considered an item the resident would take with them if they moved
out of the residence (i.e., couch, small tables, mattress, etc., weighing no more that
50 lbs. or more than 5 feet).
All bulk items must be at a weight that is manageable for one person to lift (not drag).
Consider donating usable clothing, furniture,
toys, appliances, etc. to local charities.
Carpeting & Construction Waste
Carpeting: 4 rolls per week in lieu of bulk item. Must be rolled, taped or tied and no more
than 5 ft. long, 2 ft. in diameter and 50 lbs. in weight.
Construction and renovation waste: (i.e.: lumber, drywall, old cabinets,
glass windows, glass doors etc...) are NOT considered Bulk Items and
therefore require the resident to contact Prairieland directly at
847-381-9300 to arrange for a special collection or to order a dumpster.
Unacceptable Bullk Items
Th ese bulk items left at curb will not be picked up:
• Items longer than fi ve feet in length
• Items weighing more than 50 pounds
• Yard waste
• Household refuse
• Rocks, concrete and construction materials including roofi ng materials and lumber
• Large appliances such as freezers, refrigerators, stoves, washing machines, dryers, etc.
even if broken up, cut up, crushed or fl attened
• Any items that could be recycled as noted previously
• Any type of metal post, pipe, swing set, antenna, etc.
• Electronic waste, or e-waste such as computer equipment, televisions, etc.
Carpeting:
than 5 ft. long, 2 ft. in diameter and 50 lbs. in weight.
Construction and renovation waste:
glass windows, glass doors etc...) are
therefore require the resident to contact Prairieland directly at
847-381-9300 to arrange for a special collection or to order a dumpster.
Unacceptable Bullk Items
3 59
Disposal of Additional Trash for Special Pick-ups
All containers/bags in excess of normal size trash containers, excluding recycling containers
must contact Prairieland directly at 847-381-9300 to arrange for a special collection or
to order a dumpster. Full payment will be required at that time.
• Basketball hoops, sheds, hot tubs and appliances can be picked up for a disposal fee.
Appliances
Due to EPA regulations, appliances cannot be disposed of in Illinois Landfi lls.
Many local appliance companies will dispose of your old
appliance free of charge when you purchase a new one.
Prairieland will accept your white goods/appliances
for no charge at our Lake Barrington drop off location.
Pick up will be available for a fee.
Landscape Waste Collection
Th e landscape waste collection runs from the fi rst full week of April through
the fi rst full week of December.
Please Note:
If you would like to use a can for landscape waste instead of the biodegradable Kraft paper bags,
95 gallon toters can be rented from Prairieland for a monthly fee, and will require 3 stickers for
pick-up. Personal cans will be accapted, not weighing over 50 lbs. please. Prairieland will not
be responsible for any damage to personal cans since they are not compatible with our equipment.
For every 33 gallon a sticker is required. No plastic bags accepted. All organics are composted
at a state approved facility. See page 6 chart for extra organics we accept in your yard waste.
Yard waste drop-off facility: Will be open on Saurdays from 7 a.m. until noon at Knox Park.
Th ere is no fee for this service, but all vehicles must display a current City vehicle sticker.
Times are strictly enforced. No plastic or biodegradable plastic, paper bags only
Brush and Tree Trimmings
Bundled brush is included, one yard waste sticker must be
attached to each bundle.
Must be bundled and tied with biodegradable twine or string (no metal) in distinct piles
that are no longer than 5 ft. in length, 2 ft. in diameter and weighing no more
than 50 lbs. with no individual branch being greater than 3” in diameter.
Curbside Leaf Collection
Leaf collection will begin the fi rst full week of October and continue through the fi rst full
week of December.
Christmas Trees
Christmas trees will be collected the fi rst two weeks of January at no
additional charge from all residential households. All decorations, stands,
etc. must be removed from trees in order to be collected. Do not
place trees in plastic bags. Trees in plastic bags will not be collected.
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Additional Services
Disposing of Household Chemical Wastes
Household Chemical Waste (HCW) and household hazardous waste are terms used to
describe common products that are flammable, toxic, corrosive, or reactive and can be
dangerous to collection personnel and the environment when disposed of improperly.
Items such as paint, pesticides, poisons, cleaning solvents, used oil, and other automobile
fluids are considered to be household hazardous waste and should not be included with
your trash for disposal.
Latex paint is not a hazardous material - it simply needs to be dried out with materials such as
shredded newspaper and cat litter can be used to absorb moisture. After the latex paint is dry,
you may place can with the lid off in the regular trash (not recycling).
For more information about these types of items see the McHenry Green Guide,
Environmental Defenders of McHenry County website - mcdef.org or call Prairieland
for a residential curbside pick-up for $25.00 (non-commercial).
E-Waste curbside service collection 2 times per year on
regular collection days. Check website for dates.
Residents are limited to five (5) electronic items per pick-up. Out of those five (5) items
only one (1) may be a television or one (1) computer monitor.
Christmas Light Recycling
Free Christmas light recycling will be available December through January with locations
at the City Municipal Center at 333 S. Green Street and the Public Works Facility at
1415 Industrial Drive.
Medical Waste
See the McHenry Green Guide for local drop-off information or visit the
Environmental Defenders of McHenry County website - mcdef.org.
Free drop-off at our Lake Barrington facility at 21N988 Pepper Rd.
for all City of McHenry residents includes:
• Shoes – please band together
• Batteries – rechargeable, car etc., but no alkaline
• Electronics
• Food Scrap
• Floral vases now being recycled for charity–acceptable material of vases only is glass,
plastic, metal and ceramic. Max 10 inches. Please make sure vases are wrapped to
prevent breakage. See Prairieland website for more info.
• E-Scrap drop-off: see website
• Limited to 1 TV or 1 computer monitor drop-off per year per household
• Christmas lights
Drop-off items are subject to change.
For more information please contact Prairieland Disposal
at 847-381-9300 or visit our website at prairielanddisposal.com
21N988 Pepper Rd., Lake Barrington, IL 60010
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For a Cleaner, Greener, McHenry County
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ACCEPTED: Scrap paper; mail; envelopes, including window; copy paper; offi ce paper; shredded paper; cards; cardboard boxes; cereal & frozen food boxes; newspaper; ads; inserts; catalogs; magazines; phone books; hardcover and soft cover books; paper egg cartons; paper cups; milk, juice and other paper beverage cartons; paper tubes; wrapping paper.
Shredded paper should be bagged.
Cardboard boxes should be fl attened and must be cut down to pieces no larger than 3’x 3’.
NOT ACCEPTED: Plastic bags, plastic wrap and straws; corrugated cardboard that contains food residue or wax-coating; paper towels; napkins; facial tissue; photos; laminated paper or paper coated with food, wax or foil.
Paper boxes and cartons should be clean, empty and free of all liquid, food residue or packing materials.
Here are the things you need to know when
recycling curbside in McHenry County.
Place these items together in your recycling container:
Spanish version available at Prairieland website: www.prairielanddisposal.com
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City of McHenry Refuse Contract
Current Contract Year 4 Pricing
Prairieland Disposal
Standard Pricing
Size Monthly Cost
95 Gal $25.54
65 Gal $24.51
35 Gal $23.48
Senior or Townhome Pricing
Size 8/1/20
65 Gal $19.61
35 Gal $18.78
Current Sticker Price $3.40
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