Loading...
HomeMy WebLinkAboutMinutes - 03/20/1996 - City Council (2) REGULAR MEETING MARCH 20, 1996 The Regular Meeting of the McHenry City Council was called to order by Mayor Cuda on Wednesday, March 20, 1996 at 7:30 P.M. in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Locke, Bates, Lawson. Alderman Baird arrived at 7:36 P.M. Absent: None. City Staff in attendance were: City Clerk Althoff, Chief of Police Joyce, Director of Building and Zoning Lobaito, Director of Public Works Batt, City Attorney McArdle. Absent: Director of Parks and Recreation Merkel. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minute Public Input Session. PRESENTATION BY McHENRY TOWNSHIP FIRE PROTECTION DISTRICT TO McHENRY POLICE DEPARTMENT McHenry Township Fire Protection District Fire Chief, Chris Bennett, and Code Enforcement Officer Steven Laing were in attendance. Chief Bennett presented plaques of commendation to Officers John Jones, Edward O'Donnell, David Porter and Telecommunications Dispatcher Joseph Doherty citing their swift and professional response to a fire call on February 15, 1996 which assisted the Fire District in saving the lives and the home of City of McHenry residents. Director of Building and Zoning, John Lobaito, was also thanked publicly. Alderman Baird arrived at 7:36 P.M. CONSENT AGENDA Alderman Bolger requested further clarification and discussion on reimbursement expenses for a candidate to the City Administrator's position. Council concurred. Motion by Lawson, seconded by Locke, to approve the Consent Agenda as presented, subject to the removal of the $851 .62 reimbursement expense for a candidate to the City Administrator's position. _ (1) March 6, 1996 Regular City Council Meeting Minutes; (2) March 11 , 1996 Committee Meeting of the Whole Minutes; (3) Alarm hook-up request - Standard Safety, 1407 Ridgeview; (4) Purchase of pump for Well #10 from Layne-Western in the amount of $45,193.00; (5) MFT Resolution for Stage III - Green Street Reconstruction Project, inthe amount of $160,000.00; (6) February Treasurer's Report; (7) February Budget Report; (8) February Bills as follows: 82597 BJORKMAN'S ACE HARDWARE $ 395.75 82598 ADAMS AIR & RADIATOR SERV $ 198.15 82599 R A ADAMS ENTERPRISES INC $ 793.57 82600 AERIAL EQUIPMENT INC $ 477.50 82601 AHLBORN EQUIPMENT INC $ 133.36 82602 ALEXANDER LUMBER CO $ 33.84 82603 PAMELA J ALTHOFF $ 10.75 62604 AMERICAN WATER WORKS ASSN $ 83 .00 82605 AMERITECH $ 887.04 82606 AMERITECH CREDIT CORP $ 1108.32 82607 BADGER UNIFORMS $ 1213.27 82608 DAVID W BARTIK $ 55.15 82609 BASTEN ENTERPRISES $ 240.00 82610 BARTER & WOODMAN $ 1856.75 82611 G W BERKHEIMER CO INC $ 16.57 82612 BEST BUY $ 99.98 62613 BONCOSKY OIL COMPANY $ 5838.11 82614 BOTTS WELDING & TRK SERV $ 59.10 82615 PHILLIP E BRADY & ASSOC $ 215.00 82616 L M BROWNSEY SUPPLY CO $ 419.02 82617 BURGESS ANDERSON & TATE $ 687.68 82618 BURNS INDUSTRIAL SUPPLY $ 85.77 82619 BUSS FORD SALES $ 21.71 82620 CANON FINANCIAL SERVICES $ 556.00 82621 CELLULAR ONE - CHICAGO $ 112 .34 82622 CHIPPER BY THE DOZEN $ 30.00 82623 SUSAN CHRISTENSEN $ 35.58 82624 COMED $ 9303 .37 82625 COMED $ 1475.46 82626 COMMUNICATIONS REVOLVING $ 425.00 82627 CONTRACTING & MATERIAL CO $ 2707.53 82628 CRAFT CONCRETE PRODUCTS $ 191.10 March 20, 1996 Page 2 GENERAL FUND (Cont'd) 82629 CRESCENT ELECTRIC SUPPLY $ 882.12 82630 CRYSTAL LAKE TIRE & $ 142.82 82631 CUNAT BROS INC $ 1377.75 82632 CURRAN CONTRACTING CO $ 830.50 82633 CUSTOM GUN $ 22.00 82634 DD'S GOURMET COOKIES INC $ 21.60 82635 DECKER SUPPLY CO INC $ 45.10 82636 D & J AUTOMOTIVE SUPPLY $ 757.28 82637 JOSEPH DOHERTY $ 16.95 82638 DON'S TOWING $ 35.00 82639 ED'S RENTAL & SALES INC $ 65.24 82640 EXTECH COMPANY $ 97.35 82641 FDC CORPORATION $ 191.00 82642 FERRELLGAS (MCHENRY) $ 34.00 82643 GORDON FLESCH COMPANY INC $ 557.75 82644 FOTO FAST $ 5.71 82645 GEORGE P FREUND INC $ 22 .30 82646 FREUND INTERNATIONAL $ 214.25 82647 ARTHUR J GALLAGHER & CO $ 100.00 82648 WILLIAM J GITZKE D/B/A $ 244.00 82649 W W GRAINGER INC $ 83 .28 82650 DAVID M GRIFFITH & ASSOC $ 5735.91 82651 GROWER EQUIPMENT & SUPPLY $ 79.00 82652 HELSLEY SUPPLY COMPANY $ 74.82 82653 HORTICULTURE $ 18.00 82654 ILLINOIS MUNICIPAL LEAGUE $ 2.50 82655 IL PLUMBING INSPECTORS AS $ 30.00 82656 JEWEL FOOD STORES $ 53 .59 82657 DENNIS JORDAN $ 258.01 82658 KAR PRODUCTS $ 529.05 82659 JAMES A KEEVIL $ 15.00 82660 KIRCHNER FIRE $ 146.50 82661 GARY LANG PONTIAC- $ 129.83 82662 LEACH ENTERPRISES INC $ 74.05 82663 LIBERTY FLAG & SPECIALTY $ 292.48 82664 LOCKER'S FLOWERS $ 42.50 82665 NANCY LORCH $ 150.00 82666 MANPOWER $ 1170.91 82667 MAIN PAINT & DECORATING $ 37.98 82668 MENARDS - CRYSTAL LAKE $ 134.79 82669 MICHELLE L METZGER $ 11.72 82670 MEYER MATERIAL COMPANY $ 247.49 82671 MINUTEMAN PRESS OF MCH $ 1956.61 82672 MISSISSIPPI TOOL SUPPLY $ 85.78 82673 MITCHELL BUICK-OLDS GMC $ 137.54 82674 MOORE BUSINESS PRODUCTS $ 2346.73 82675 MCHENRY AREA CHAMBER OF $ 30.00 82676 MCHENRY AREA YOUTH COMM $ 6000.00 82677 MCHENRY AUTO BODY CO INC $ 62.50 82678 MCHENRY COUNTY COLLEGE $ 285.00 82679 MCHENRY COUNTY SUPPLY INC $ 348.30 82680 MCHENRY LUMBER $ 221.83 82681 MCHENRY ROTARY CLUB $ 189.35 82682 MCHENRY COMMUNITY SCHOOL $ 2184.00 82683 MCHENRY COMMUNITY SCHOOL $ 1536.00 82684 MCMASTER-CARR SUPPLY CO $ 38.73 82685 MCOM SYSTEMS $ 534.50 82686 RAY O'HERRON CO INC $ 673.51 82687 ROBERT J FRY D/B/A $ 1500.00 82688 FAST SIGNS $ 30.00 82689 ILLINOIS RECYCLING ASSN $ 10.00 82690 CLARENCE KREPPS $ 851.62 82691 THE MADISON CONCOURSE $ 272.40 82692 MEYER MATERIAL $ 2247.70 Report Totals 66288.00 WATER/SEWER FUND 12452 BJORKMAN'S ACE HARDWARE $ 641.13 12453 DAN ADAMS STEEL SERV INC $ 41.84 12454 ALEXANDER LUMBER CO $ 30.64 12455 AMERITECH $ 664.66 12456 AMERITECH CREDIT CORP $ 117.54 12457 AQUAPREP $ 4849.00 12458 AUTO TECH CENTERS INC $ 24.40 12459 BAXTER & WOODMAN $ 8007.95 12460 BEST WAY COMPLETE $ 50.00 12461 BONCOSKY OIL COMPANY $ 1131.54 12462 BOTTS WELDING & TRK SERV $ 48.10 12463 CHEMICAL PUMP SALES AND $ 133 .65 12464 COMED $ 25624.26 12465 COMED $ 93.44 12466 CRESCENT ELECTRIC SUPPLY $ 72.23 12467 CURRAN CONTRACTING CO $ 169.50 12468 D'ANGELO NATURAL SPRING $ 49.60 12469 D & J AUTOMOTIVE SUPPLY $ 164.52 12470 DOWE & WAGNER INC $ 114.00 12471 ED'S RENTAL & SALES INC $ 25.00 12472 FISHER SCIENTIFIC $ 91.21 12473 GEORGE P FREUND INC $ 12.46 I March 20, 1996 Page 3 WATER/SEWER FUND (cont'd) 12474 FREUND INTERNATIONAL $ 50.66 12475 GARY GOUGH $ 82.84 12476 HARDWARE SERVICE CO $ 21.98 12477 KTD MANUFACTURING AND $ 134.69 12478 LEE & RAY ELECTRIC $ 79.50 12479 MAIN PAINT & DECORATING $ 34.45 12480 MEYER MATERIAL COMPANY $ 1194.05 12481 MID AMERICAN WATER $ 1707.29 12482 MIDWEST METER INC $ 405.63 12483 MCHENRY ANALYTICAL WATER $ 156.00 12484 MCHENRY COUNTY SUPPLY INC $ 480.00 12485 MCHENRY ELECTRIC CO INC $ 112.10 12486 MCMASTER-CARR SUPPLY CO $ 62.01 Report Totals 46677.87 PARKS FUND 6099 BJORKMAN'S ACE HARDWARE $ 55.43 6100 AMERITECH $ 243 .32 6101 AMERITECH CREDIT CORP $ 151.14 6102 BONCOSKY OIL COMPANY $ 70.17 6103 BROADCAST ENGINEERING $ 26.00 6104 BURGESS ANDERSON & TATE $ 71.38 6105 CHICAGO CUBS GROUP SALES $ 30.00 6106 CLASSIC PRODUCTS $ 134.25 6107 COMED $ 120.44 6108 COMPUTERTOTS INC $ 200.00 6109 CONNEY SAFETY PRODUCTS $ 327.36 6110 CRYSTAL MANOR STABLE $ 325.00 6111 AB DICK PRODUCTS CO $ 77.80 6112 DOBYNS HOUSE RESTAURANT $ 200.00 6113 FANTASTIC CHARTERS INC $ 300.00 6114 FROSTLINE $ 149.58 6115 HALOGEN SUPPLY COMPANY $ 2409.00 6116 ILLINOIS DEPARTMENT OF $ 35.00 6117 IPRA $ 52 .00 6118 JONES COACH TRAVEL $ 633.00 6119 LORENE MARCINEK $ 14.34 6120 MCHENRY AREA YOUTH COMM $ 487.50 6121 MCHENRY COUNTY COLLEGE $ 60.00 6122 MCHENRY FAVORITE SPORT CT $ 561.00 6123 ZION LUTHERAN CHURCH $ 536.00 6124 KAREN GRABOW $ 87.00 6125 PATRICIA HARTER $ 29.00 Report Totals 7385.71 i Second Half of Bills GENERAL FUND 82693 MARK R AMORE $ 16.12 82694 DON'S TOWING $ 40.00 82695 GREGORY T ECKSTEIN MD LTD $ 50.00 82696 ELM ST DESIGN $ 250.00 82697 IDEAL UNIFORM SERVICE $ 32.50 82698 INNOVATIVE PACKAGING INC $ 109.88 82699 K-MART STORES $ 8.97 82700 LETN $ 388.00 82701 MANPOWER $ 293 .61 82702 DAN J MARCINKO $ 105.00 82703 MICROFLEX $ 243 .00 82704 MCHENRY AUTO PARTS $ 1310.30 82705 MCHENRY STATE BANK $ 4.21 82706 MCI TELECOMMUNICATIONS $ 82.50 82707 MCMASTER-CARR SUPPLY CO $ 157.08 82708 NAES $ 30.00 82709 NATIONAL PUBLIC SAFETY $ 80.00 82710 NIMC'S ON-THE-JOB PROGRAM $ 110.00 82711 NORTHEASTERN ILLINOIS $ 1160.97 82712 NORTHERN HYDRAULICS INC $ 53 .79 82713 NORTHERN ILLINOIS GAS $ 371.24 82714 NORTHWEST AUTO ELECTRIC $ 115.00 82715 NORTHWEST ELECTRICAL $ 230.21 82716 NORTHWEST HERALD $ 30.00 82717 RAY O'HERRON CO INC $ 93.90 82718 PACE $ 2931.08 82719 PETERSEN SAND & GRAVEL $ 123 .60 82720 MARYLEE K PETERSON $ 374.40 82721 P F PETTIBONE & CO $ 35.80 82722 PITNEY BOWES $ 173.58 82723 PRECISION COMPUTER SYSTEM $ 3028.84 82724 PRIME COMMERCIAL CORP $ 1500.00 82725 RADICOM INC $ 113 .12 82726 RADIO SHACK $ 123 .46 82727 JAMES G RAYCRAFT D/B/A $ 69.00 82728 REILLY GRAHAM MCANDREWS & $ 5600.00 82729 REX AUTO BODY $ 35.00 82730 ROCKFORD INDUSTRIAL $ 159.20 82731 R & S DISTRIBUTORS INC $ 180.85 82732 RHONDA F LANG-RUSHING $ 105.00 March 20, 1996 Page 4 GENERAL FUND 82733 SALUDOS HISPANOS $ 495.00 82734 SAM'S CLUB $ 118.51 82735 SEARS $ 7.64 82736 SELECT BEVERAGES INC $ 100.00 82737 SHERMAN PLUMBING & HEAT $ 3793.16 82738 SIDENER SUPPLY COMPANY $ 717.78 82739 SPRING LAKE SAND & GRAVEL $ 1089.00 82740 SULLIVAN FOODS $ 40.00 82742 THOMPSON ELEVATOR $ 128.00 82743 THOMPSON PUBLISHING GROUP $ 293.50 82744 TJ CONEVERA'S INC $ 346.94 82745 TRANSMATIC TRANSMISSION $ 400.00 82746 UNITED LABORATORIES $ 95.40 82747 UNITED PARCEL SERVICE $ 64.83 82748 UNITOG RENTAL SERVICES $ 180.65 82749 WAL-MART STORES INC $ 385.37 82750 WARNING LITES OF ILLINOIS $ 354.89 82751 WESTMOOR LTD $ 99.92 82752 WHOLESALE DIRECT INC $ 201.92 82753 WIRFS INDUSTRIES INC $ 800.00 62754 THE WYATT COMPANY $ 3900.00 82755 ZUKOWSKI ROGERS FLOOD & $ 4574.80 82756 PROFESSIONAL SECRETARIES $ 19.00 82757 SKILLPATH SEMINARS $ 64.95 62758 STEFFAN JEWELERS $ 30.00 82759 WHITE OAK NURSERY $ 97.20 82760 WHITE HEN PANTRY $ 46.09 Report Totals 38363.76 WATER/SEWER FUND 12487 GUNDERSON & MARTIN $ 154.45 12488 IDEAL UNIFORM SERVICE $ 260.40 12489 MCHENRY AUTO PARTS $ 148.22 12490 MCI TELECOMMUNICATIONS $ 2.18 12491 NCL OF WISCONSIN INC $ 73.53 12492 NIMC'S ON-THE-JOB PROGRAM $ 116.00 12493 NORTHERN ILLINOIS GAS $ 4087.07 12494 NORTHWEST AUTO ELECTRIC $ 91.00 12495 PITNEY BOWES $ 52.60 12496 PORTABLE TOOL SALES & $ 297.77 12497 REX AUTO BODY $ 729.00 12498 ROWELL CHEMICAL CORP $ 3542.38 12499 SAFETY KLEEN CORP $ 198.25 12500 RON SCHUPP $ 27.55 12501 SIDENER SUPPLY COMPANY $ 670.44 12502 M E SIMPSON COMPANY INC $ 650.00 12503 UNITED PARCEL SERVICE $ 61.36 12504 UNITOG RENTAL SERVICES $ 277.55 12505 WASTE MANAGEMENT NORTH $ 133.00 12506 WOODLAND RECYCLING & $ 6000.00 12507 ZEP MANUFACTURING COMPANY $ 206.50 Report Totals 17779.25 PARKS FUND 6126 MCHENRY AUTO PARTS $ 18.24 6127 MCHENRY COMMUNITY SCHOOL $ 384.50 6128 MCI TELECOMMUNICATIONS $ 9.73 6129 NEWBRIDGE EDUC PROGRAMS $ 223.20 6130 NORTHERN ILLINOIS GAS $ 1193.80 6131 PITNEY BOWES $ 36.82 6132 POSTMASTER MCHENRY IL $ 85.00 6133 MIA SZAMLEWSKI $ 50.00 6134 SHELLY TROST $ 29.12 6135 UNITED PARCEL SERVICE $ 8.25 6136 USA BLUE BOOK $ 139.47 6137 U S TENNIS ASSOCIATON $ 25.00 6138 LYNN C WAGNER $ 270.00 6139 WAL-MART STORES INC $ 47.68 6140 YOUNG REMBRANDTS INC $ 296.00 6141 ELIZABETH BACHTA $ 48.00 6142 ANA MAVROMET $ 25.00 6143 SUE SCHULTZ $ 105.00 6144 TOTAL QUALITY SYSTEMS INC $ 45.00 6145 KAREN UHLHORN $ 71.00 6146 SUSAN WEIGERT $ 12.00 6147 AMBER WELLS $ 115.00 Report Totals 3237.81 Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 20, 1996 Page 5 ZONING ORDINANCE REQUEST - JIFFY LUBE INTERNATIONAL Attorney for the petitioners, James Cowlin, addressed Council. He drew Council's attention to the affidavit from adjacent residential property owner Georgene Taylor, stating no objection to the proposed use variation allowing an oil change and cellular telephone facility on this property, subject to the construction of a privacy fence and some additional landscaping improvements. Cowlin also noted the proposed ordinance granting the use variance has been revised to include three of the four conditions cited by the Zoning Board of Appeals at their February 19, 1996 meeting, including: (1) A cross easement agreement shall be approved by the City and in place prior to occupancy of the structures; (2) Access from the abutting property to the south shall be developed prior to occupancy permits being issued; and, (3) Trees shall be planted along the west property line with the design and type subject to City Council approval. The fourth condition concerning ingress and egress to the site from McCullom Lake Road is before Council for discussion. The petitioners are seeking both ingress and egress to McCullom Lake Road, as per staff recommendation, however, the Zoning Board of Appeals has recommended only an ingress from McCullom Lake Road to the site be permitted. A lengthy discussion ensued. Alderman Baird suggested the egress and ingress to McCullom Lake Road from the property be permitted subject to a two-year time frame. If at any time within the two year period the City Council determined the McCullom Lake Road ingress and egress to be a traffic or safety hazard, Council could require at the property owner's expense and with no litigation, the elimination of the egress onto McCullom Lake Road from the property. The property owners agreed to this restriction. Further discussion followed regarding waste oil refuse. Council also discussed the possibility and desirability of the City's participation in the cost of a potential traffic signal on Route 31 at this property's southern-most ingress and egress. Staff informed Council that an agreement exists between the affected property owners and tenants regarding a possible traffic signal along Route 31 . The City is not a party to this agreement, and as Route 31 is a State arterial thoroughfare, these parties may deal direct with the Illinois Department of Transportation seeking the construction of a traffic signal. Mayor Cuda opened the floor to comments from any concerned residents in attendance regarding this project. Curt and Donna Pepe of 3609 W. Cornell Court addressed Council stating their objections to the construction of this type of automotive facility at this location. Mr. Pepe continued, stating the development of this property for the use of this type of automotive facility was most inappropriate, citing air pollution, noise and additional traffic congestion. Mayor Cuda then noted, as the petitioners were seeking a use variance, Council was in a position to impose several conditions on the development of this property in an effort to alleviate the concerns of adjacent property owners. He reminded Council this would not be the case under other circumstances, as the property is zoned C-3 and can be developed under the permitted conditions of this particular zoning classification. Motion by Baird, seconded by Lawson, to acknowledge the no recommendation of the Zoning Board of Appeals and pass an ordinance granting a use variance for the property commonly known as 1807 N. Richmond Road to permit the construction of an oil change facility and cellular telephone store, subject to: (1) A City-approved cross easement agreement, in place prior to occupancy of the structures on this property; (2) Access from the abutting property to the south shall be constructed prior to the occupancy permits being issued for the subject property; (3) Staff approval of landscaping along the west property line; (4) The construction, if engineering studies prove feasible, of a deceleration lane on McCullom Lake Road, and a two year time frame dating from the date of first occupancy permit whereby the McHenry City Council may, if determined necessary, remove the property's egress to McCullom Lake Road. March 20, 1996 Page 6 Voting Aye: Bolger, Locke, Lawson, Baird. Voting Nay: Bates. Absent: None. Motion carried. Council also requested the ordinance contain an acknowledgement that the City of McHenry is not financially obligated to pay any portion or all of the costs associated with the construction of a traffic signal along the Route 31 property boundaries of The McHenry Grounds and Target developments. ORDINANCE ESTABLISHING ADDITIONAL PROCEDURES FOR BIDDING AND LETTING OF CONTRACTS BY THE CITY NOT OTHERWISE COVERED BY STATE STATUTES City Clerk Althoff presented a bidding and letting of contracts ordinance draft for Council consideration. She explained that although the City of McHenry complies with the State Statute requiring bidding and contracting for all public improvements in excess of $10,000, the Statute does not address bidding procedures nor does it set criteria for determining the lowest responsible bidder. The proposed ordinance incorporates the City's current bidding process and enumerates specific criteria to determine the lowest responsible bidder, as per recommendation and review by Illinois Municipal Law Handbook and City Attorney McArdle. City Clerk Althoff noted Statutory provisions requiring competitive bidding contain numerous exceptions. Supplies, office equipment and garbage collection are some of these exceptions and are not subject to the requirement for competitive bidding. Council may wish to require, through this ordinance, competitive bidding for any item(s) or work above a specified amount. This amount could remain at the statutory limit of $10,000 or be lowered to a more acceptable figure. A lengthy discussion followed. I Motion by Bates, seconded by Baird, to table further discussion on this bidding ordinance until the next regularly scheduled Council meeting on April 3, 1996. Voting Aye: Locke, Bates, Lawson. Voting Nay: Bolger, Baird. Absent: None. Motion carried. City Clerk Althoff was directed to provide further information regarding this ordinance in the Friday agenda packet. RENEWAL OF LEASE BETWEEN CITY OF McHENRY AND UNION PACIFIC RAILROAD COMPANY Mayor Cuda explained the City of McHenry had entered into a ten-year lease agreement with the Chicago and Northwestern Railroad for the land and passenger station located on Main Street. This ten-year lease expired January 1 , 1996, requiring a renewal. As the Chicago Northwestern Railroad Company was recently acquired by the Union Pacific Railroad Company, the City of McHenry must renew the lease with this new entity. The Union Pacific Railroad Company is requesting only a one-year extension of the lease, as the Union Pacific Railroad typically does not enter into this type of a lease agreement, and must revise this lease to comply and conform to their standard lease agreements. Motion by Locke, seconded by Bolger, to authorize the Mayor to execute the one-year lease agreement with Union Pacific Railroad Company to lease the passenger station and land on Main Street in the City of McHenry with a 180-day termination notice with no cost to the City. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 20, 1996 Page 7 Mayor Cuda also noted that Trey & Tom Corporation, doing business as Main Street Station, a bar & grill, has rented the station from the City of McHenry for $200 per month since 1986. The Trey & Tom lease expires April 1 , 1996 and must be renewed. The terms and conditions required of the City under the Union Pacific lease have been incorporated in the Trey & Tom Corporation lease, as well as other City requirements i.e. indemnification of the City, appropriate insurance coverage, etc.. It is the recommendation of staff to increase the rent from $200 per month to $300 per month until December 31 , 1996, at which time a new lease will be presented for Council consideration. Mayor Cuda drew Council's attention to the letter received from Attorney Donahue, dated March 19, 1996 stating his client's (Trey & Tom Corporation) agreement to accept a $100 per month increase in rent effective April 1 , 1996. Alderman Baird left the meeting at 8:25 P.M. Motion by Locke, seconded by Lawson, to authorize the Mayor to execute a 9- month extension of the current Trey & Tom Corporation lease for the Union Pacific Railroad passenger station located on Main Street for a rental fee of $300 per month. Voting Aye: Bolger, Locke, Bates, Lawson. Voting Nay: None. Absent: Baird. Motion carried. Alderman Baird returned to the meeting at 8:30 P.M. ORDINANCE INCREASING NUMBER OF AUTHORIZED PATROLMEN Mayor Cuda noted the attached ordinance draft will increase the number of authorized patrolmen positions from 22 to 24. The ordinance will reflect the actual number of patrolmen currently hired by the City of McHenry. He noted the additional positions were recently added, one as part of the COPS FAST Grant, the other position as part of the Drug Abuse Resistance Education Program. i Motion by Bates, seconded by Bolger, to pass an ordinance increasing the number of authorized patrolmen from 22 to 24. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. MAYOR - STATEMENT AND REPORTS Mayor Cuda provided no Statement and Reports for this regularly scheduled Council meeting. COMMITTEE REPORTS There were no Committee Reports for this regularly scheduled Council meeting. STAFF REPORTS City Clerk Althoff requested Council pass a proclamation denoting March as "Youth Art Month", as per the request of Hilltop Elementary School art teacher Dawn M. Bertolotto. Motion by Locke, seconded by Baird, to pass a proclamation declaring March "Youth Art Month" in the City of McHenry. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 20, 1996 Page 8 City Clerk Althoff also requested Council authorize the addition of $300 to the 1996-97 Budget for City participation in McHenry Elementary Education Foundation's Student Art Gallery Program. Some discussion followed. Motion by Baird, seconded by Lawson, to authorize the inclusion of monies in the 1996-97 Budget for the participation by the City of McHenry in the McHenry Elementary Education Foundation's Student Art Gallery Program. Voting Aye: Lawson, Baird. Voting Nay: Bolger, Locke, Bates. Absent: None. Motion failed. Mayor Cuda noted the Municipal Center could be utilized at no cost for a picture display if the McHenry Elementary Education Foundation Board approved. NEW BUSINESS Alderman Baird requested clarification of Director of Public Works Batt's request to hire Conway Surveying Company to perform easement surveys for east of the River sanitary sewer extension upon the completion of engineering studies by City Engineers Baxter & Woodman. Discussion followed, noting the consensus of Council to hire Conway Surveying Company to perform the easement surveys. Alderman Locke requested the inclusion as an agenda item for the next regularly scheduled Council meeting on April 3, 1996, recommendation s for projects to be submitted for the Community Development Block Grant Program. Council concurred. Director of Public Works Batt suggested the engineering and clean-up for Lakeland Park drainage ditch be considered. Alderman Lawson noted the next Finance Committee meeting was scheduled for April 1 , 1996 at 7:00 P.M. and would be held in Executive Session for discussion of Personnel. EXECUTIVE SESSION 1 Motion by Locke, seconded by Bolger, to go into Executive Session to discuss Property Acquisition and Personnel. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:00 P.M. Motion by Locke, seconded by Bolger, to go back into Open Session at 9:30 P.M. Voting Aye: Bolger, Locke, Bates, Lawson. Voting Nay: Baird. Absent: None. Motion carried. Motion by Baird, seconded by Lawson, to authorize payment of moving expenses for the new City Administrator, Dennis Jordan, in an amount not to exceed $3,500.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 20, 1996 Page 9 Motion by Bates, seconded by Lawson, to authorize the payment of all reimbursement expenses of the unsuccessful City Administrator finalist in the amount of $851 .62. Voting Aye: Locke, Bates, Lawson. Voting Nay: Bolger, Baird. Absent: None. Motion carried. ADJOURNMENT Motion by Bates, seconded by Lawson, to adjourn. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. The meeting adjourned at 9:35 P.M. -' MAYOR CITY CLtRK I I