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Packet - 05/17/2021 - City Council
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING Monday, May 17, 2021, 7:00 p.m. In light of the current COVID-19 public health emergency, this meeting will be held remotely only. The public can observe and participate by connecting online via Zoom at https://cityofmchenry.zoom.us/j/98086800854 Or call 312-626-6799, Meeting ID: 980 8680 0854 1.Call to Order. 2.Roll Call. 3.Pledge of Allegiance. 4.Public Comments: If you wish to submit any public comment, please email: dmorefield@cityofmchenry.org in advance of the meeting. The City will read such public comments during the public commentary portion of the meeting and the comments will be entered into the official record of the meeting. Any comments received during the meeting will be provided in writing to the Council after the meeting. 5.Consent Agenda: Motion to Approve the following Consent Agenda Items: A.An Ordinance amending Section 7-4-25 Fifteen Minute Parking of the McHenry Municipal Code by adding a third, fifteen-minute parking spot on the north side of Main Street in front of 3908 W. Main Street; (Birk) B.Award of a material supply contract for bulk rock salt to Compass Minerals of America, Inc. of Overland Park, Kansas in the amount of $114,463.56 (1,500 tons at $76,309 per ton); and, to approve a contingency allowance for a twenty percent overage on the contract in the amount of $22,893.00; (Strange) C.Award of a contract to Visu-Sewer Inc. for the 2021 Sanitary Sewer Lining Program in the amount of $170,913.00 (actual amount may vary based on final measured quantities). (Strange) D.Award of bid for the 2021 Thermoplastic Pavement Markings contract to Precision Pavement Markings in an amount of $21,232.83 (actual amount may vary based on final measured quantities); (Strange) E.Liberty Club, NFP requests for street closure of Park Street from 1306/1308 Park to Elm Street on Sunday, June 6, 2021 and Sunday, August 8, 2021 from 1:00pm to 6:00pm; F.Dancin’ on Main Event request for street closure of a portion of Main Street from 9:00am to 5:00pm on Saturday, June 26, 2021, to allow open container and consumption from 11:00am to 5:00pm, and to reduce fees to the event organizers by 50% for the event; G.American Legion request for closure of the alley west of Riverside Drive on Sunday, June 27, 2021 from 12:00pm to 5:00pm; H.McHenry Rotary Club request to host the annual Oktoberfest Event at Miller Point on Saturday, October 2, 2021 from 12:00pm to 11:00pm, and to reduce fees to the event organizers by 50% for the event; I.Parks & Recreation Facilities and Special Use Permit Requests; J.May 3, 2021 City Council Meeting Minutes; K.Issuance of Checks in the amount of $191,911.26; L.Issuance of As Needed Checks in the amount of $951,573.53. 1 6.Individual Action Item Agenda. A.Motions to approve Resolutions designating the following Honorary Street Signs (Strange) The southwest corner of Elm Street and Riverside Drive as “Honorary Kay Bates Way” The intersection of Green Street and Municipal Drive as “Honorary Mark Justen Way” The southeast corner of Riverside Drive and Pearl Street as “Honorary James Keevil Way” The entirety of Brookwood Trail as “Honorary Mike Linderman Way” The intersection of Kane Avenue and Green Street as “Honorary Judy Walsh Smith Way” B.Motion to approve an Ordinance amending the FY21/22 Tax Increment Finance Budget in the amount of $14,500; and, to enter into an agreement with HR Green, Inc. to update the 80% construction plans for the Riverwalk from north of the Route 120 Bridge to South of Weber Park. (Hobson) C.Motion to permit the property located at 2303 W. Country Lane to connect to the City’s sanitary sewer system and pay resident rates for both the connection and sanitary sewer usage. (Polerecky) D.Motion to approve the transfer of a Class B Liquor License from Big ANG, Inc. (Hickory Pit) to Kojak’s McHenry, Inc. dba Kojak’s, located at 3102 W. Illinois Route 120. (Mayor Jett) E.Subject to the approval of Agenda Item 6A, a motion to approve a Video Gaming License for up to 4 terminals for Kojak’s McHenry, Inc. dba Kojak’s, located at 3102 W. Illinois Route 120. (Johnson) 7.Discussion Items. A.Presentation by Erik Doersching of Tracy Cross & Associates regarding the results of an Apartment Study. (Polerecky) B.Discussion regarding permitted areas for the establishment of Recreational Marijuana Dispensaries. (Polerecky) 8.Executive Session A.To discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussion whether a particular parcel should be acquired {5 ILCS 120/2(c)(5)}. 9.Staff Reports. A.Transmittal of Staff Report for May 17, 2021 10.Mayor’s Report. 11.City Council Comments. 12.Adjourn. The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at 815-363-2108. 2 Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363‐2200 Fax: (815) 363‐2149 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: May 17th, 2021 Regular City Council Meeting RE: Revision to 15 Minute Parking Ordinance in Downtown Business District ATT: Proposed Ordinance Agenda Item Summary: Staff is seeking City Council’s support to amend “Section 7-4-25 Fifteen Minute Parking” of the Municipal Code by adding a third, fifteen-minute parking spot on the north side of Main Street in front of 3908 W. Main Street. Staff will be present to answer any questions Council may have at the meeting. Background: Currently the City of McHenry has two fifteen-minute parking spots within the part of Main Street that has been identified in the Downtown Business District. These existing two spots are located on the south side of the road in front of 3923 Main Street. These two spots are heavily used for businesses on the Southside of the road, including Plum Garden Restaurant and Mar Ray Dance Studio. Recently staff has received multiple requests for an additional fifteen-minute parking spot on the north side of the street that would better serve the retail businesses on the north side of Main Street. Analysis: The fifteen-minute parking ordinance has not been reviewed or amended since 2008. Since 2008 staff has seen new business move to Main Street including: the new Corner Tap, Moe’s On Main, Siren Records and Miller Diner. There is currently 45 on street angle parking space between Route 31 and Borden Street. Due to business growth on Main Street on street parking use is at an all-time high. With four restaurant / bar businesses all located on the eastern half of the block parking spots are often utilized for extended periods (up to 4 hours) which limits the amount of parking space for traditional retail stores such as the Family Tailor Shop and Siren Records. By placing a third fifteen-minute parking spot in front of 3908 W. Main Street staff anticipates better access to Northside business who have customers who only stay a short period of time. 3 Recommendation: If Council concurs, then it is recommended a motion be considered to approve the attached ordinance adding a third fifteen-minute parking spot in front of 3908 W. Main Street. 4 ORDINANCE NO. 21- Amending Title 7: Motor Vehicles and Traffic; Chapter 4: Parking Regulations, Section 7-4-25: Fifteen Minute Parking Eight O’Clock a.m. Until Six O’Clock p.m. on Monday through Saturday, of the McHenry City Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 7-4-25, of the Municipal Code relating to Fifteen Minute Parking, shall be amended as follows: 7-4-25: FIFTEEN MINUTE PARKING EIGHT O’CLOCK A.M. UNTIL SIX O’CLOCK P.M. ON MONDAY THROUGH SATURDAY: It shall be unlawful for the operator of any motor vehicle to park such vehicle for longer than fifteen (15) consecutive minutes between the hours of eight o’clock (8:00) A.M. and six o’clock (6:00) P.M. on Monday through Saturday at the following locations: 2 parking stalls at 1214 North Green Street. 2 parking stalls at 1259 North Green Street. 1 parking stall at 3908 Main Street. 2 parking stalls at 3923 Main Street. 3 parking stalls at 1307 - 1309 North Riverside Drive. 2 parking stalls at 1325 North Riverside Drive. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 17th day of May, 2021. 5 Ayes Nays Absent Abstain Alderman Devine _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Harding _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ Alderman Strach _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 6 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363‐2186 Fax: (815) 363‐2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer‐oriented, efficient and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Troy Strange, P.E., Director of Public Works RE: Bulk Rock Salt Purchase ATT: Bid Tabulation McHenry County Contract Proposal Compass Minerals Complete Bid Proposal Contract for Execution ______________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding a bulk rock salt contract to Compass Minerals America, Inc., Overland Park, Kansas obtained through a joint bid process coordinated by the McHenry County Purchasing Department. Staff further requests City Council to consider approval of a contract contingency allowance for a twenty percent overage on the contract. BACKGROUND: The Public Works Department utilizes road salt for the purpose of maintaining safe operating conditions for vehicles traveling on City roadways. In order to secure materials at competitive pricing, staff has partnered with other local agencies to jointly bid the purchase of materials and secure volume pricing. Early this year, the City joined four other municipalities and the McHenry County Division of Transportation to solicit bids for road salt. The McHenry County Purchasing Department facilitated the bid specifications and solicitation. A request for 1,500 tons of road salt was submitted to McHenry County from the City. This is a single year supply contract; next year staff will be exploring options for a new multi‐year supply contract as has been procured in the past. ANALYSIS: On April 15, 2021, the following bids were received: Cargill Deicing Technology ‐ North Olmsted, Ohio: No Bid Compass Minerals America, Inc.‐ Overland Park, Kansas: $76.309/Ton Detroit Salt Company – Detroit, Michigan: $79.23/Ton KLF Enterprises– Markham, Illinois: $89.37/Ton Morton Salt – Chicago, Illinois: $79.08/Ton 7 Funding for the purchase of salt for snow and ice control is budgeted in the Fiscal Year 2021/2022 Street Division Operating Budget Materials and Supplies Account (100‐33‐6110) in the amount of $125,000.00. The contract includes an allowance to order up to a twenty percent overage on the original contract quantity. Should the need arise based upon the conditions of the 2021‐2022 winter operations season, staff will require the authorization of the City Council to utilize this provision. Staff is therefore requesting City Council to approve a contingency allowance for this twenty percent overage of 300 tons in the amount of $22,893.00. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to award a material supply contract for bulk rock salt to Compass Minerals America, Inc., Overland Park, Kansas in the amount of $114,463.56 (1,500 tons @ $76.309 per ton). It is further recommended that a motion be made to approve a contingency allowance for a twenty percent overage on the contract in the amount of $22,893.00. 8 Bid Tabulation McHenry County Purchasing Vendor McHenry County DOT 4000 tons City of CL 6000 tons City of McHenry 1500 tons Village of Algonquin 3000 tons Village of Lakewood 800 tons Village of Richmond 200 tons Mandatory Pages Signature Bid bond Exceptions Item Enhanced Plain Plain Enhanced Enhanced Enhanced Cargill, Inc North Olmsted, OH $460,000.00 no bid no bid $345,000.00 $92,000.00 $23,000.00 yes yes YES (exhibit 1) must accept no later than 5/3/21. Cargill has no obligation to provide any delivery information. Compass Minerals America Overland Park KS $339,671.68 $457,852.50 $114,463.56 $250,040.88 $69,534.34 $17,583.58 yes yes none Detroit Salt Co Detroit MI $357,400.00 $475,380.00 $118,845.00 $268,050.00 $71,480.00 $17,870.00 yes yes *Alternate equivalent "Snowslicer" K.L.F. Enterprises Markham IL $407,080.00 $536,220.00 $134,055.00 $300,000.00 $80,000.00 $19,450.00 yes yes none Morton Salt, Inc Chicago IL no bid $469,020.00 $118,620.00 no bid no bid no bid yes yes none Bid 21-09 Furnish and Deliver Rock Salt UNOFFICIAL RESULTS 1 of 19 CONTRACT FOR PURCHASE OF ROAD SALT This Contract for Purchase of Road Salt (the "Agreement") is made and entered into this 17th day of May 2021, by and between the CITY OF MCHENRY, ILLINOIS, a body politic, located at 333 S. Green Street, McHenry, Illinois ("City") and Compass Minerals America Inc., a Delaware Corporation, with its principal place of business located at 9900 West 109th Street, Suite 100, Overland Park, KS 66210 ("Seller") and sets forth the terms and conditions under which City agrees to buy and Seller agrees to sell road salt as set forth below. 1.Goods. During the term of this Agreement, City agrees to purchase from Seller and Seller agrees to sell to City One-Thousand Five-Hundred (1,500) TONS of AASHTO Specification M143, Sodium Chloride Type 1, Grade 1, (hereinafter the "Goods"). · 2.Term and Termination. This Agreement shall be effective and binding from the date of its execution for an initial term commencing on December 1, 2021 and ending on June 1, 2022, or upon the last delivery of the quantity of Goods specified in this Agreement, unless the parties otherwise agree in writing. 3.Price. The price of the Goods for the period December 1, 2021 through June 1, 2022 shall be $76.309 per ton, including cost of delivery. Seller shall submit an itemized invoice for the Goods. City shall pay to Seller the amount agreed upon no later than 30 days from receiving such invoice. City shall pay interest at the rate of 1 percent per month on accounts that are past due. City may withhold fees invoiced for Goods to the extent such fees are disputed in good faith and provided that City gives Seller written notice and explanation of the good faith dispute within thirty (30) days of receiving the invoice. The parties shall work together to resolve any such dispute prior to the next invoice. If one or more items on an invoice are disapproved, but not the entire invoice, then the portion that is not disapproved shall be timely paid by the City. 4.Delivery. City may place orders with Seller by telephone, email, or via facsimile. Delivery shall be made by Seller as soon as possible after receipt of an order, generally within seven (7) working days from date of order. Normal delivery times are between 7:00 a.m. and 3:30 p.m., Monday through Friday. City and Seller may make arrangements for delivery at other hours, and on Saturday and Sunday, in order to insure timely delivery. All deliveries shall be full truckload lots (22-25 tons) and shall be covered with approved weatherproof materials. All deliveries shall be made F.O.B. to City of McHenry Public Works Department, 1415 Industrial Drive, McHenry, IL, Freight Prepaid. Seller shall insure all weights and measures shown on delivery tickets are correct, and City reserves the right to require that delivery trucks occasionally be directed to a scale to confirm weights delivered. Seller should direct all questions concerning ordering and delivery to Troy Strange, Director of Public Works, 1415 Industrial Drive, McHenry, IL, (815) 363-2125, tstrange@cityofmchenry.org 5.Risk of Loss. The risk of loss from any casualty to the Goods, regardless of the cause, will be the responsibility of the Seller until the Goods have been received by City at the address shown in paragraph 4. 6.Acceptance. City will have the right to inspect the Goods upon receipt, and within 5 business days after delivery, City must give written notice to Seller of any claim for damages on account of condition, quality, or grade of the goods and City must specify the basis of the claim in detail. If the Goods or tender of delivery fail in any respect to conform to the provisions of this Agreement, City may reject the Goods upon written notice to Seller within 5 business days of receiving the Goods. Seller may, at its option inspect the Goods at City 's facility to confirm that the Goods do not conform. In the event the Goods do not conform to this Agreement, Seller, at its option, shall replace the Goods at its own expense or credit City the amount of the purchase price for the non-conforming Goods. Failure of City to comply with the conditions set forth in this Paragraph will constitute irrevocable acceptance of the Goods by City. 10 7. Warranty. Seller warrants that the Goods are new and free from substantive defects in workmanship and materials; that the Goods are fit for the ordinary purposes for which such Goods are intended to be used; and that the Goods conform to any promise or affirmations of fact made on their container or label, if any. 8. Liquidated Damages. For the period December 1, 2021 through June 1, 2022, if Seller is unable to make delivery within seven (7) working days after receipt of an order, the City shall have the right io retain $0.20 (Twenty Cents) per ton for each calendar day from the date of th order, as liquidated damages and not as a penalty, on the undelivered or late-delivered portion of the order. 9. Limitation of Liability. In no event shall either party be liable for any special, indirect, incidental or consequential damages arising out of or connected with this Agreement or the Goods, regardless of whether a claim is based on contract, tort, strict liability or otherwise. 10. Notice. All notices and other communications required to be given under the Agreement shall be in writing and shall be deemed to have been given (i) when personally delivered; (ii). three (3) business days after mailing, postage prepaid, by certified mail; or (iii) when delivered (and receipted for) by an overnight delivery service, addressed in each case to the parties at the addresses set forth in the first paragraph hereof. 11. Entire Agreement. This Agreement and any Service Order constitute the entire agreement between City and Seller. This Agreement supersedes all prior contemporaneous communications, representations or agreements, whether oral or ·written, with respect to the subject matter thereof and has been induced by no representations, statements, or agreements other than those herein expressed. No agreement hereafter made between the parties shall be binding on either party unless reduced in writing and signed by the party sought to be bound thereby. · 12. Governing Law and Venue. The parties agree this Agreement has been executed and delivered in Illinois and that their relationship and any and all disputes, controversies or claims arising under this Agreement shall be governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The parties further agree that the exclusive venue for all such disputes shall be the Circuit Court of the 22nd Judicial Circuit Court of McHenry County, Illinois, and the parties hereby consent to the personal jurisdiction thereof. 13. Compliance With Laws. Each party hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. 14. Non-Appropriation of Funds. This Agreement is made subject to available budgetary appropriations and shall not create any obligation on behalf of the City in excess of such appropriations. In the event that no funds or insufficient funds are appropriated and budgeted, this Agreement shall terminate without penalty or expense to the City thirty (30) days after written notification of termination from the City. 15: Force Majeure. Seller shall not be liable for its failure to perform its respective obligations under this Agreement when such failure is caused by acts of God, strikes, lockouts, fires, war conditions, political unrest, acts of terrorism, foreign or domestic governmental controls or other actions, embargoes or other causes beyond its control. 16. Waiver. Either Party's failure to insist upon strict compliance with any provision hereof or its failure to enforce any rights or remedy in any instance shall not constitute or be deemed to be a waiver of any provision, right or remedy. 17. Severability. The invalidity or unenforceability of any particular word, phrase, sentence, paragraph or provision of this Agreement shall not affect the other words, phrases, sentences, paragraphs or provisions hereof This Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted and the remainder construed so as to give them meaningful and valid effect 11 18.Miscellaneous. This Agreement shall be binding upon the parties and their respective heirs, successors, and assigns. IN WITNESS WHEREOF, the parties have-executed this Agreement on the date first set forth above. The City of McHenry Compass Minerals America, Inc. By: ___________________________ By: _____________________________ Printed Name: Wayne S. Jett Printed Name: ______________________ Title: Mayor Title: _____________________________ Date: ___________________________ Date: _____________________________ 12 McHENRY .. mzzDJ~ml ~ flt ... COUNTY Contact Person: County of McHenry On behalf of the Municipal Partnering Initiative 2200 N Seminary A venue Woodstock, IL 60098 Bid 21-09 Furnish and Deliver Rock Salt Due: April 15, 2021 no later than 9:00 a.m. (CST) Djuana Leonard, C.P.M., Procurement Specialist Email: dmleonard @,mcheruycountyil.gov Electronic Submissions accepted: PDFs may be emailed to dmleonard@mchenrvcountyil.gov MANDATORY COVER PAGE Please TYPE or PRINT clearly Company: Compass Minerals America Inc Contact Person: Sean Lierz, Senior Sales Manager Address: 9900 W 109th St, Suite 100 City: Overland Park State: _K_S _____ Zip Code: _66_2_1_0 ___ _ Telephone Number: 913-344-9330 or 800-323-1641Opt1 FEIN or SSN: 48-1047632 --------------- Page 1of15 13 MANDATORY PAGE Bid Page: Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 120 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. B idder's Representations: In submitting this Bid, Bidder represents that, the Bidder has examined and carefully studied the Bidding Documents, and the followin Addenda, recei t of which is hereb acknowledged: Addendum Number Date of Addendum um um Pn ce Item Local Government Unit Quantity Year 1, 12/1121-671122 $84.92/ton McHenry County Division of 339,671.68 Enhanced Salt Transportation 4000 tons $ $76.31/ton Plain Bulk Rock Salt City of Crvstal Lake 6000 tons $ 457,852.50 $76.31/ton Plain Bulk Rock Salt City of McHenrv 1500 tons $ 114,463.56 $83.35/ton Enhanced Salt Village of Algonquin 3000 tons $ 250,040.88 $86.92/ton Enhanced Salt Village of Lakewood 800 tons $ 69,534.34 $87.92/ton Enhanced Salt Village of Richmond 200 tons $ 17,583.58 Exceptions to this Bid: __ n_o_n_e _______________ _ Bid submission checklist: • Mandatory pages • W-9 • Certificate of Insurance • Bid bond or check may be scanned and submitted with bid. Original to be delivered upon bid acceptance. • There will be NO onsite bid opening. Bid opening will be conducted via WebEx; information posted to the bid page. Page 13 of15 14 MANDATORY PAGE REFERENCES List three (3) references, other than The County of McHenry, that you have done similar work, service or supplied similar products to within the last twelve (12) months. Only correct contact names and email addresses are acceptable. Entity: City of Rockford Address: 425 E State St City, State, Zip Code: Rockford, IL 61104 Telephone Number: 815-987-5565 Contact Person Matthew Vitner Email Address: matthew.vitner@rockfordil.gov Entity: DuPage County DOT Address: 10 N County Farm Road Telephone Number: 630-675-0252 City, State, Zip Code: Wheaton, IL 60187 Contact Person Jason Walsh Email Address: Jason.walsh@dupageco .org Entity: __ C_i__,ty'--o_f_W_a_uk_e_..g,___a_n _______________ _ Address: 1700 North McAree Road Telephone Number: 847-625-6832 City, State, Zip Code: Waukegan, IL 60085-1435 Contact Person Mike Hewitt Email Address: mike.hewitt@waukeganil.gov Page 14 of15 15 MANDATORYPAGE Certifications & Signatures • Vendor certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended. Yes: _K__No: __ • Vendor certifies that it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12). Yes: X No: __ • Under penalties of perjury, I certify that my correct Federal Taxpayer Identification Number is: 48-1047632 • I am doing business as a (please check one): D Sole Proprietorship D Partnership [XI Corporation (State of Incorporation: Q§__) 00ther _____ _ • State full names, titles and addresses of all responsible principles and/or partners below: Name: Compass Minerals America Inc Title: -------------~ Address?900 W 109th St, Ste 100, Overland Park, KS 66210 List of authorized signatories attached Name: "Unanimous Written Consent of the Board of Title: -------------~ Address : Directors of Compass Minerals America Inc" • I have carefully examined the Bid, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid. I hereby propose to furnish the goods or services specified in the Bid. I agree that my proposal will remain firm for a period of up to 120 days in order to allow the County adequate time to evaluate the qualifications submitted. • I verify that all information contained in this proposal is truthful to the best of my knowledge and belief I further certify that I am duly authorized to submit this Bid on behalf of the firm as its act and deed, and that the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service. No officer, employee or agent of the County of McHenry or any other proposer is interested in said proposal and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. Individual/Company/Corporation: Compass Minerals America Inc Business Address: 9900 W 109th Street, Ste 100 City, State and Zip Code: Overland Park, KS 66210 lierzs@compassminerals.com or ighwaygroup@compassminerals.com :A.t~~~==-----Title : ~ t • ~i-..Ji,f End of Document Page 15 of15 16 UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF COMPASS MINERALS AMERICA INC. March_!!!_,2021 The undersigned, being all of the members of the board of directors of Compass Minerals America Inc., a Delaware corporation (the "Comoration"), hereby consent in writing pursuant to Section 14 l(t) of the Delaware General Corporation Law to the adoption of the following resolutions without a meeting and waive any notice required in connection therewith . Authorized Signatories WHEREAS, from time to time, it is desirable for individuals to sign documents on behalf of the Corporation in connection with sales transactions relating to the Corporation's Highway Sales Department. NOW, THEREFORE, BE IT RESOLVED, that the following individuals (the "Authorized Signatories") be, and each of them hereby is, authorized, subject to applicable limitations under the Corporation's Delegation of Authority Policy, on behalf of the Corporation, to sign bids, performance bonds and contracts for the sale of sodium chloride and other deicing products, and to sign any other documents which, in his or her opinion, are necessary or desirable in order to effectuate and carry out the foregoing, and all other individuals who were so authorized prior to the date first written above are no longer so authori ze d : Kevin S. Crutchfield James D. Standen S. Bradley Griffith Mary L. Frontczak Luis E. Montiel Jon Schnieders Bill Crooks Joel Gerdes Joe Uriell Ryan Royer Sean Lierz Harrison Green Austin Welch Matthew Denner Teresa Wilde Zoe Vantzos President and CEO Chief Financial Officer Chief Commercial Officer Chief Legal and Administrative Officer and Corporate Secretary Vice President, Finance and Treasurer Vice President, Salt Director, Customer Service Director, U.S. Highway Sales Director, Sales Industrial National Sales Manager Highway Sales Senior Manager Highway Sales Manager Highway Sales Manager Sales Manager Sales Manager Assistant Secretary BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 17 General RESOLVED, that the officers of the Corporation are, and each of them is, hereby authorized, for and on behalf of the Corporation, to execute, deliver, file, acknowledge and record any and all such documents and instruments, and to take or cause to be done any and all such other things as they, or any of them, may deem necessary or desirable to effectuate and carry out the resolutions adopted hereby; and FURTHER RESOLVED, that any actions previously taken or caused to be taken by an.y officer of the Corporation or any Authorized Signatory in connection with the matters contemplated by these resolutions, or in carrying out the terms and intentions of the above resolutions, are hereby acknowledged to be duly authorized acts performed on behalf of the Corporation and are hereby ratified, confirmed and adopted as such. [Signature Page Follows] BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 18 IN WITNESS WHEREOF, the undersigned have caused this consent to be duly executed as of the date first written above. This consent may be executed via .pdf, facsimile or other electronic means and in two or more counterparts, each of which will be deemed an original, and all of which together will constitute one and the same instrument . Zoe A. Vantzos Signature page to UWC -CMA Hwy Sales Authorized Signatories BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 19 IN WITNESS \.VHEREOF , the undersigned have caused this con sent to be duly executed as of the date first written above . This consent may be executed via .pdf, facsimile or o th er electronic means and in two or more counterparts each of which will be deemed an original, and all of which together will constitute one and the same instrument. James D. Standen Signature page to UWC -CMA Hwy Sales Authorized Sign atories BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 20 Form W-9 Request for Taxpayer Give Form to the (Rev. October 2018) Identification Number and Certification requester. Do not Oepertmenl ol tho Treasury send to the IRS. lnlemal Revonue Se!Vfco .,. Go to www.lrs.gov/FormW9 for Instructions and the latest infonnation. 1 Nwne (as shown on your Income tax return). Name Is required on this lino; do not loavo this line blank . Compass Minerals America Inc. 2 Business nsmo/d!Megarded enllly name, If dlff&tent !com above (W"j 3 Check appropriate boK for federal tax classlflcatlon of the person whose name Is entered on lino 1. Check only one of the 4 E>1empUons (codes apply only to 4> [ following seven bo>1es. certain entitles, not Individuals; see instructions on page 3): c: 0 lndlvtduaVsole proprietor or 0 C Corporation 0 S Corporation 0 Partnership D TrusVastate 0 •I!! single-member LLC E>1empt payee code 01 any) Jo D Limited lleblllty company. Enter the tax clas:smcatlon (C=C COIJloratlon, S•S corporation. PsPartnershlp) .. ~I Note: Check ttie appropriate boll In the ll ne above tor the tax classmcauon al tho slngle-member owner . Oo not check E>111mptlon from FATCA reporting LLC II the LLC Is claaslned as a alngle-membe< LLC thol la dlarogarded from tho owner unleu the owner of lhe LLC Iii code (If any) ·c .5 another LLC that Is not dl$f'egardod from the owner lor U.S . federal tax purposes. Othorwlso, a slngle·member UC that CL C) Is disregarded from the owner should check the approprloto box for the tax classlllcot lon of Its owner. !E C) 0 Other (so.a Instructions) .. (AppHoa ta a~counlt mtlnlalned au~da thf U.S.) ! "' 5 Acldreas (number, street, and apt. or suite no.) See Instructions. Requester's name and address (optional) 8l 9900 West 109th Street, Suite 100 en 8 City, slate, end ZIP code Overland Park, KS 66210 7 List account number(s) hero (opllonal) •:JOT , .. Taxoaver Identification Number {TIN) Enter your TIN In the appropriate box . The TIN provided ml.!St match the name given on llne 1 to avoid I Socl•I aecurlty number I backup wilhholdlng. For Individuals, this Is generally your social security number (SSN). However, for a res ident alien, sole proprietor, or disregarded entity, see the Instructions for Part I, later. For other entitles, It Is your employer identlflcation number (EIN). If you do not have a number, see How to get a TIN, later. DJ] -[D -I I I I I or Note: If the account Is In more than one name, see the Instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number t o enter. I Employllf" ld1ntlflceUon number 48 -1047632 Certification Under penalties of perjury, I certify that: 1. The number shown on this form Is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me); and 2. I am not subjoot to backup withholding because; (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Serv ice (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or {c) the IRS has no tified me that I am no longer subject to backup withhold ing; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (If any) Indicating that I am exempt from FATCA reporting Is correct. Certification Instructions. You must cross out Item 2 above If you have bean notified by the IRS that you are currently subject to backup withhold ing because you have felled to report all Interest and dividends on your tall return . For real estate transact ions, Item 2 does not apply . For mortgage Interest paid, acqu isition or abandonm81\t of secured property, cancellation of debt , contributions to an Individual retirement arrangement (IRA), and genera ll y, payments other than Interest and dividends , u are not requ ired to sign the certification , but you must provide your correct TIN . See the In structions for Pert II, later . Sign Here Signature or U.S. p•reon .. Sec Uon references are to tha Internal Revenue Code unless otherwise noted. Future developments. For the latest Information about deve lopments related to Form W-9 and Its Instructions, such as legislation enacted after they were publlshed, go to www.lrs.gov/FormW9. Purpose of Form An Ind ividual or entity {Form W-9 requester) who Is requ ired to Ille.an Information retum with the IRS must obtain your correct t8llpayer fdent!ffcatlon number (TIN} wh ich may be your social security number (SSN), lndlvldual taxpayer Identification number (ITIN), adoption taxpayer ldenlllloatlon number {ATIN), or employer Identification number (EIN), to report on an Information re turn the amount pa id to you, or other amount reportable on an Information return. Examples of Information returns Include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) Cat. No. 10231X Date .. • Form 1099-DIV (dividends, Including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099·$ (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage Interest), 1098-E (student loan interest), 1098-T (tul1lon) •Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only If you are a U.S. person (includlng a resident allen), to prov ide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding . See What Is bac kup withholding, later. Form W-9 (Rsv. 10·2018) BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 21 ACORDraJ CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) ...____, 11/02/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ~~~~CT Marsh USA Risk & Insurance Services ~.~~N~,, "•"· I rffc Nol: 15 West South Temple, Suite 700 Salt Lake City, UT 84101 E-MAI L ADDR ES S· INSURERISI AFFORDING COVERAGE NAIC# CN101916390-STND·GAWU-20-21 INSURER A: ACE American Insurance Comoanv 22667 INSURED INSU RER B : NIA N/A Compass Minerals America Inc. and Subsidiaries INSURERC : 9900 W. 109th Street, Suite 100 INSURERD : Overland Park , KS 66210 INSURE.RE : INSURERF : COVE RAGES CERTIFICATE NUMBER· SEA-003458446-11 REVISION NUMBER · 1 TH IS IS TO CERTI FY THAT TH E POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSU ED TO TH E INSURED NAMED ABOVE FOR THE POLICY PERIOD INDI CATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI S CERTIFICATE MAY BE ISSUED OR MAY PERTAI N, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERE IN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AN D CONDITIONS OF SUCH POLICIES. LI MITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS . INSR TYPE OF INSURANCE I ~~!'~ 1::1 uB R PO LIC Y EFF POLICY EXP LIMITS LT R 1..,.,n POLICY NUMBER IMM/OOlVYYYl A x COMMERCIAL GENERAL LIABILITY XSLG27630431 11/01/2020 11/01/2021 EACH OCCURRENCE $ 2,000,000 ~ D CLAIMS-MADE 0 OCCUR ~~~~($~$';'~".:;'..:.~:;,nee• $ 100,000 x SIR $500,000 MED EXP (Any one person) $ ~ PERSONAL & ADV INJURY $ 2,000,000 ,__ GEN'L AGGREGATE LIMIT APPLIES PER : GENERAL AGGREGATE $ 4,000,000 ~ POLICY D ~C8r D Loe PRODUCTS -COMP/OP AGG $ 4,000,000 OTHERc $ A AUTOMOBILE LIABILITY ISAH08873628 11/01/2020 1-- 11/0112021 ~~~~~~1 ~1NGLE LIMIT $ 1,000,000 x ANY AUTO BODILY INJURY (Per person) $ 1--OWNED -SCHEDULED BODILY INJURY (Per accidenl) $ 1--AUTOS ONLY ,_ AUTOS HIRED NON-OWNED rp~:~~T8~8AMAGE $ 1--AUTOS ONLY ,_ AUTOS ONLY COMP/COLL DED $ 2,000 UMBRELLA LIAS H OCCUR EACH OCCURRENCE $ I-- EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ A WORKERS COMPENSATION WLRC68929921 (AOS) 11/Ult<V<V 11/01/2021 x I ~~TUTE I l~H- A AND EMPLOYERS' LIABILITY YIN SCFC68929933 (WI) 11/01/2020 11/0112021 ANYPROPRIETORIPARTNERIEXECUTIVE 0 E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L DISEASE· EA EMPLOY EE S 1,000,000 If yes , describe under DESCRIPTION OF OP ERATIONS below E.L. DISEASE · POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101 , Additional Ramarks Schedula, may be altachad if mora space is requ ired) Re: Enhanced Bulk Rock Salt Bid . County of McHenry, a body politic is included as additional insured where required by written contract with respect to general liability. CERTIFICAT E HOLDER CANCELLATION County of McHenry, a body politic SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2200 N. Seminary Avenue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Woodstock, IL 60098 ACCORDANCE WITH THE POLICY PROVISIONS . AUTHORIZED REPRESENTATIVE of Marsh USA Risk & Insurance Services I Tiffani Berrett ~ © 1988-2016 ACORD CORPORATION. All rights reserved . ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 22 BID BOND Conforms with The American Institute of Architects, A.I.A. Document No. A-310 KNOW ALL BY THESE PRESENTS, That we, Compass Minerals America Inc. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~- 9900 W. 109th Street, Ste . 100 Overland Park, KS 6621 O as Principal, hereinafter called the Principal, ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ and the RLI Insurance Company of 9025 N. Lindbergh Dr . Peoria, IL 61615 , a corporation duly organized under ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ the laws of the State of Illinois , as Surety, hereinafter called the Surety, are held and firmly bound unto ~~~~~~~~~~~~~~ County of McHenry as Obligee, hereinafter called the Obligee , in the sum of Ten Percent of Amount Bid Dollars($ 10% ) , for the payment of which sum well and truly to be made, the said Principal and the said ~~~~~~~~~~~~ Surety, bind ourselves, our heirs , executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Bid #21-09 -Furnish and Deliver Rock Salt NOW , THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid , and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, ifthe Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this S-0054/GE 12/00 8th day of April 2021 ~~~~~~~~ ~~~~~~~~~~~~~~~~~~_,..----,~~~~~~~~~ Witness { RLI Insurance Company Witness ====--Tina Davis ' (Seal) Principal Title Attor ~ct XDP BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 23 State of Utah } -----ss: County of Salt Lake On April 8, 2021 , before me, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn, personally appeared Tina Davis known to me to be Attorney-in-Fact of RLI Insurance Company the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same . IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal , the day and year stated in this certificate above. My Commission Expires June 9, 2022 ) ) Notary Public BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 24 POWER OF ATTORNEY RLI Insurance Company Contractors Bonding and Insurance Company 9025 N. Lindbergh Dr. Peoria , IL 61615 Phone : 800-645-2402 Bond No. ___ n_la __ _ Know All Men by These Presents: That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes, but may be detached by the approving officer if desired. That this Power of Attorney may be effective and given to either or both of RLI Insurance Company and Contractors Bonding and Insurance Company, required for the applicable bond. That RLI Insurance Company and/or Contractors Bonding and Insurance Company, each Illinois corporations (as applicable), each authorized and licensed to do business in all states and the District of Columbia do hereby make, constitute and appoint: Tina Davis in the City of Salt Lake City State of UT it's true and lawful Agent and Attorney in Fact, with full power and authority hereby conferred upon him/her to sign, execute, acknowledge and deliver for and on its behalf as Surety, in general, any and all bonds and undertakings in an amount not to exceed Twenty Five Million Dollars ($25,000,000) for any single obligation, and specifically for the following described bond. Principal: Compass Minerals America Inc. Obligee: County of McHenry RLI Insurance Company and Contractors Bonding and Insurance Company, as applicable, have each further certified that the following is a true and exact copy of a Resolution adopted by the Board of Directors of each such corporation, and now in force, to-wit: "All bonds, policies, undertakings, Powers of Attorney or other obligations of the Corporation shall be executed in the corporate name of the Corporation by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Corporation. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the Corporation. The signature of any such officer and the corporate seal may be printed by facsimile or other electronic image." IN WITNESS WHEREOF, RLI Insurance Company and/or Contractors Bonding and Insurance Company, as applicable, have caused these presents to be executed by its respective Vice President with its corporate seal affixed this 8th day of April 202 1 . ,,.,.......... .., .............. ,,., RLI Insurance Company ,.··~(1"1-1c e c;J··, .-··'~"ll" .~ ~~? !'':-;;·-," d · d I C /~o; .· ·· ···" '1,;·~. .~ .. ti •• " 0 ·-.~~"' Contractors Bon mg an nsurance ompany ':;.~:J ,·· O~POR44 ;·.~\ t a: r,,o\'fl n.,.,.(11" • •• ~-~ ~~.-.;. e-··~'.: ~l.;: -·-•n ==. ~ \ SE~~L ) } \~: .. SEAL :J I \. ·.. .·· l ~~~·· .......... ··:~ ... f "·~/ii.'1 "1iO~~."l '; 'L(INOI~ ~ } SS ............. " .. ··' .,,,,,,,,.,,., ... ,..-·· State of Illinois County of Peoria On thi 8th da of April , 2021 , before me, a Notary Public per onally appeared Barton W. Davis . who being by me duly sworn, acknowledged that he signed the above Power of Auorney as the afo resaid officer of the RLI Insurance ompany and/or Contractors Bonding and In urance Compa ny, and acknO\ !edged . a id instrument to b he voluntary act and deed of said corporation . Jacqu OFFICIAL SEAL JACQUELINE M BOCKLER NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES JAN 14 2022 Notary Public Barton W. Davis Vice President CERTIFICATE I, the undersigned officer of RLI Insurance Company and/or Contractors Bonding and Insurance Company, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable ; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney , is now in force . In testimony whereof, I have hereunto set my hand and the seal of the RLI Insurance Company and/or Contractors Bonding and Insurance Company this 8th day of April , 2021 . RLI Insurance Company Contractors Bonding and Insurance Company By : Q,~ 0 J1'9*. Jeffrey ~c Corporate Secretary AOOAID\9 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 25 rnMc:a:HENlllRYam 8 COUNTY April 7, 2021 Question 1: Response: Question 2: Response: Question 3: Response : Question 4: Response: County of McHenry On behalf of the Municipal Partnering Initiative Purchasing Department 2200 N Seminary A venue Woodstock, IL 60098 Addendum 1 Bid 21-09 Furnish and Deliver Rock Salt Electronic Bids Due: no later than 9:00 a.m. (CST) April 15, 2021 Additions and Clarifications The invitation -Intent to Bid. The bidders have to sign and send this back. Is this due back with the bid, or is this due back now? The intent to bid is due when the decision to bid has been made by the vendor. We are 100% working from home. Is an electronic signature acceptable? Yes Does this bid require both a bid bond and a performance bond? If there is a performance bond what is the percentage and is this due after the bid has been awarded? If there is a bid bond what is the percentage, and is this due with bid submission? Yes. Refer to Page 9 of the bid: PERFORMANCE AND PAYMENT BOND: A Performance and Payment Bond will be required by the accepted bidder as described below ifthe bid amount exceeds $50,000.00. • Payment and Performance Bond must be in the amount of 110% of the bid value. Any additional scope value during the project must be covered by the bonds. Yes; Bid Security shall be in an amount equal to at least ten percent (10%) of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). Yes the bid bond i due with the bid submission. Refer to page 13 of the bid: Bid submission checklist: • Mandatory pages • W-9 • Certificate oflnsurance • Bid bond or check may be scanned and submitted with bid. Original to be delivered upon bid acceptance. Just to clarify you all wanting to purchase both regular white salt and treated salt? Correct Page 1 of2 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 26 Question 5: Response: Question 6: Response: Question 7: Response: Does the Certified Payroll Requirements apply to this bid? his question wil l be address via Addendum 2 (posted no later than 4:00pm 4 /9/21) Is the Employment of Illinois Workers on Public Works Act applicable to this Bid for out of state bidders? 1This question will be address via Addendum 2 (posted no later than 4:00pm 4/9/2 t) Is a Bid Bond required for this contract? Yes Page 2 of2 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 27 McHENRY ~~ mu1111~d COUNTY April 8, 2021 Question 1: Response: Question 2: Response: County of McHenry On behalf of the Municipal Partnering Initiative Purchasing Department 2200 N Seminary Avenue Woodstock, IL 60098 Addendum2 Bid 21-09 Furnish and Deliver Rock Salt Electroni c Bjds accepted until April 15, 2021 no later than 9:00 a.m. (CST) Additions and Clarifications Does the Certified Payroll Requirements apply to this bid? Certified Payroll does not apply to this solicitation because this solicitation is not subject to prevailing wage. Is the Employment of Illinois Workers on Public Works Act applicable to this Bid for out of state bidders? All bidders for this solicitation are required to follow the Employment of Illinois Workers on Public Works Act. Page 1 ofl BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 28 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 29 'IJefaware PAGE l '7Jie Jirst State I, JEFFREY W. BULLOCK, SECRETARY OF STATE OF THE STATE OF DELAWARE, DO HEREBY CERTIFY THE ATTACHED IS A TRUE AND CORRECT COPY OF THE CERTIFICATE OF AMENDMENT OF "NORTH AMERICAN SALT COMPANY", CHANGING ITS NAME FROM "NORTH AMERICAN SALT COMPANY" TO "COMPASS MINERALS AMERICA INC. ", FILED IN THIS OFFICE ON THE TWENTY-EIGHTH DAY OF JULY, A.D. 2014, AT 4:01 O'CLOCK P.M. A FILED COPY OF THIS CERTIFICATE HAS BEEN FORWARDED TO THE KENT COUNTY RECORDER OF DEEDS. AND I DO HEREBY FURTHER CERTIFY THAT THE EFFECTIVE DATE OF THE AFORESAID CERTIFICATE OF AMENDMENT IS THE FIRST DAY OF AUGUST, A. D. 2014. 2149843 8100 rou tt14Y verity this certit:ic4te online at corp.delaware.gov/authver.shtml BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 30 State or De.laware Seoreta.ty 0£ State Di vi.sion of corporations Delivexed 04:01 PM 07/28/2014 FILED 04: 01 PM 07 /28/2014 SRV 141004132 -2149843 FILE STATE OF DELA WARE CERTIFICATE OF AMENDMENT OF SECOND AMENDED AND RESTATED CERTIFICATE OF INCORPORATION NORTH AMERICAN SALT COMPANY, a corporation organized and existing under and by virtue of the General Corporation Law of the State of Delaware (the ''Corporation"), does hereby certify: l. That at a meeting of tbe Board of Directors of North American Salt Company resolutions were duly adopted setting forth a proposed amendment of the Second Amended and Restated Certificate of lncorporalion of the Corporation, declaring such amendment to be advisable and calling a meeting of the stockholder ofthe Corporation for consideration thereof. The resolution setting forth the proposed amendment is as follows: RESOLVED, that the Second Amended and Restated Certificate of Incorporation of the Corporation be amended by changing the Article numbered "FIRST" so that, as amended, such Article shall be and read as follows: FIRST: The name of the Corporation is Compass Minerals America Inc. (hereinafter called the "Corporation"). 2. That thereafter, pursuant to resolution of jts Board of Directors, a special meeting of the stockholders of the Corporation was duly called and held upon notice in accordance with Section 222 of the General Corporation Law of the Stale of Delaware at which meeting the necessary number of shares as required by statute were voted in favor of the amendment. 3. That the amendment was duly adopted in accordance with the provisions of Section 242 of the General Corporation Law of the State of Delaware. 4. That this amendment shall be effective on the 151 day of August, 2014. IN WITNESS WHEREOF, the Corporation has caused this certificate to be signed this :Z~~ay of July, 2014. By:Q~~ U-£k,,d _ Rodney L. Underdovm Chief Financial Officer and Secretary BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 31 ==tomp_a~s -Minerals · CREDIT INFORMATION FIRM NAME: PRINCIPAL ADDRESS: MAILING ADDRESS: OTHER LOCATIONS: OFFICERS: Kevin S. Crutchfield James D. Standen Compass Minerals America Inc. PHONE: 9900 W. 109111 St., Suite 100 FEDERAL ID CODE: Overland Park, Kansas 66210 DATE INCORPORATED: Same DATE STARTED: Chicago, IL; Duluth, MN; Ogden, UT; Lyons, KS; TYPE OF BUSINESS: Cote Blanche, LA ; Buffalo, NY President and CEO Chief Financial Officer Chief Commercial Officer Chief Operations Officer (913) 344-9100 48-1047632 01/21/88 1917 Manufacturing S. Bradley Griffith George J. Schuller, Jr. Mary L. Frontczak Luis E. Montiel Chief Legal and Administrative Officer and Corporate Secretary Vice President, Finance and Treasurer Gary R. Gose Zoe A. Vantzos Kelley A. Schnieders TRADE REFERENCES : Wheeler Machinery Co. 4901w2100 s West Valley City, UT 84120 account-coord inators@wheelercat.com 801-978-1850 (fax) Prince Agri Products Contact: Kathy Irvin 229 Radio Road Quincy, IL 62305 (217) 592-1332 (217) 223-2808 (fax) BANK REFERENCES: JP Morgan Chase One Chase Plaza, 71t1 Floor New York, NY 10005 RESALE I EXEMPTION STATUS: Vice President, Tax and Assistant Secretary Assistant Secretary Assistant Secretary H&E Equipment LLC 7500 Pecue Lane Baton Rouge, LA 70809 225-756-3602 225-756-3621 (fax) attn. Teresa tlalonde@he-eguipment.com Salemo Packaging Inc. c/o lnteplast Credit 9 Peach Tree Hill Road Livingston NJ 07039 973-740-8205 (Fax) Account No.: 581776991 Contact: Tel: Fax: Credit Reference Group (817) 399-7201 (817) 345-3794 or 3795 Exemption certificates provided upon request for items which are incorporated as an ingredient or component part of other tangible personal property to be produced for ultimate sale at retail by manufacturing, processing or fabricating . August 2020 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 32 &?ComJJ..~S -Minerals · Production Location Goderich, Ontario -Canada Product Description Rock salt obtained by conventional mining methods, crushed, and screened to size, Method of Analysis American Society for Testing and Materials Procedures 0632 and E534. All other testing is from Compass Minerals internal quality control procedures, which are available upon request. Physical Properties Bulk Density -1220 kg/rn3 (76 lbs/ft3), average particle size 0.011" Admixture Yellow Prussiate of Soda (YPS) added -If requested by customer Goderich -US Bulk Deicing Salt :rlcaimcd ~ a .._.. ...... ';L 'hlli""'-,)' -...... ;'!~ .... --.: ~.,n.i' '1 ·~ .~-'"''ll',.;UU'..,.."! ,._R'"",. .!':"" Sodium Chlolidc NaCl (%) 96.5 Calcium Sulfale caso, (%) 2.7 Calcium Chloride Caci, (%) 0 00 Magnesium Chloride Mg Cl , (%) 0 03 Sodium Sulphate NaSO, (%) 0 00 Maislure (%1 O,a Water Insolubles (%1 OB Calcium Ca ppm 7948 Magnesium Mg ppm 224 Sulphale so, ppm 19051 TYPICAL SCREEN ANALYSIS % Passing (99.7% Confidence) 0,500 0.500 0 ,500 99 .B QB.9 -100 3/8 0.371 0 .374 97.2 93 .5. 100 4 0 .187 1a e 63.6. 89.6 B 0,093 47.6 343-609 t6 14 0 .046 27 3 18.4-362 30 28 0,023 15.6 9 7 -21 5 Average Particle Size 0,011 inches (7 25 mesh) ,..._,,,._-. •.o.ll"'li_' ,~~a,>t!: 94.1-989 0.9-4 5 0.00-0,01 0.00-0.08 0.00 -0.03 000· t 1 0 1 -1 5 26~9-t3247 0 -204 6350 -31752 Compass Minerals America Inc. 9900 West 109th Street -Suite 100 Overland Park, KS 66210 Phone 800-323-1641 Fax 800-359-7258 This info1mation is based on our present slate of knowledge and is intended to provide general notes on the product(s) supplied by us and their uses , The information should not be construed as a specific property promise or guarantee of lheproduct(s) March 2019 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 33 ~Comp_a~s -Minerals Production Location Cote Blanche , Louisiana-USA Product Description • Rock salt obtained by conventional mining methods , crushed , and screened to size. • No more than 15% of product passes 30-mesh screen Method of Analysis American Society for Testing and Materials Procedures 0632 and E534. All other testing is from Compass Minerals internal quality control procedures, which are available upon request Physical Properties Bulk Density -(72 lbs/ft3) Admixture Yellow Prussiate of Soda (YPS) added to a max of 50 ppm Compass Minerals 9900 West 109th Street Suite 100 Overland Park, KS 66210800-755-72 58 Fax 800-359 -7258 Deicing Salt -. -.. -... ' . .11t il :J llll >f ' 11 '.li"F.l ~r::t. _, :• ' Constituent Formula Typlc~I % Range Sodium Chloride NaCl (%) 98.44 98 .2 -99.2 Calcium Sulfate caso, (%) 1.27 0.38 -1.7 Calcium Chloride Ca Cl, (%) 0.03 0-0.24 Magnesium Chloride Mg Cl, (%) 0 01 0-0.04 Water Insolubles (%) 0.2 0.00-0 77 Calcium Ca ppm 3837 860 -5535 Magnesium Mg ppm 35 5 0 -101 Sulfate so , (%) 9265 2371 -12273 Moisture H20 (%) 0 .19 0-1 ·-~ ''"' • ~' r.ro!l l 'i :J t i' ~ U.S.S. Mesh Tyler Mesh Open (Inches) Typical Range % Passing % Pa55lng 3/4 0.375 0.375 100 100 1/2 1/2 0.5 99 .6 98 .1 -100 0 .375 0.375 0 375 95 .3 87. 100 4 4 0.1870 73 .4 40 -100 8 8 0.0937 42.2 5 -80 16 14 0.0464 19.2 0 -40 30 28 0.0234 8,5 0 -20 Average particle size 0.162 inches (5 .11mesh) Bag Size UPC Code Old Product Code New SKU Bulk 0 67568-76080 7 7608 613624 2017 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 34 Product Identifier Other means of ldentificatlon Recommended use Recommended restrictions Manufacturer Physical hazards Health hazards Environmental hazards OSHA defined hazards Label elements Hazard symbol Signal word Hazard statement #20427 SAFETY DATA SHEET 1. Product and Company Identification Salt American Backwoods Animal Nutrition Products Sodium Chloride Sifto Safe Step Standard Salt Sifto Ice Salt Sitto Sodium Chloride Sitto Safe Step EnviroGuard QwikSalt Ice-A-Way lceAway Turbo lceAway Turbo Blue Safe Step 3300 Aspen Aspen Blue Safe Step 4300 Dual Blend Safe Step 4300 Dual Blend Brue EconoBlend 370 Winter Storm Winter Storm Blue Safe Step Pro Ser'1es 550 Safe Step Pro Series 570 Safe Step 6300 Enviro Blend Safe Step Pro Series 960 Cho·1ce Formula Safe Step Sure Paws Sifto Safe Step Sure Paws American Stockman Animal Nutrition Products Nature's Own water care products Sure Soft water care products Natural Salt waler care Pro Soft water care products Salt brine Thawrox Treated salt Commercial bulk rock salt Safe Step Pro Series 950 MaxiFonte Solar salt Canad ian Stockman Animal Nutrition products Sitto pool salt Crystal Plus De-icer. General industrial and water softening/conditioning purposes. Animal Nutrition. None known. Compass Minerals USA Inc . 9900 West 109th Street, Suite 1 DO Overland Park, KS 66210 US 913-344-9200 CHEMTREC 1-800-424-9300 CANUTEC 1-613-996-6666 Not classified. Not classified. Not classified. Not classified. None. None. 2. Hazards Identification The product and/or mixture does not meet the criteria for classification . Page: 1of6 Issue date 28-September-2015 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 35 Precautionary statement Prevention Response Storage Disposal Hazard(s} not otherwise classified (HNOC) Supplemental information Mixture Composition comments Inhalation Skin contact Eye contact Ingestion Most important symptoms/effects, acute and delayed Indication of immediate medical attention and special treatment needed Suitable extinguishing media Unsuitable extinguishing media Specific hazards arising from the chemical Special protective equipment and precautions for firefighters Fire.fighting equipment/instructions Specific methods General fire hazards Hazardous combustion products Explosion data Sensitivity to mechanical impact Sensitivity to static discharge Personal precautions, protective equipment and emergency procedures Methods and materials for containment and cleaning up Environmental precautions Precautions for safe handling #20427 Observe good industrial hygiene practices. Wash hands after handling . Store away from incompatible materials, i.e, strong oxidizing agents (see Section 10) Dispose of waste and residues in accordance with local authority requirements. None known . Not applicable. 3. Compositlonllnformation on Ingredients The criteria for listing components In th is section are : Carcinogens. Respiratory Sensitizers , Mutagens , Teratogens and Reproductive toxins are li sted when present at 0.1 % or greater; components Which are othe1Wise hazardous according to WHMIS /OSHA are listed when present at 1.0% or greater. Non hazardous components are not listed . The products pertain ing to this SOS have various proportions of components which do not meet the listln g criteria . 4. First Aid Measures Avo id breathing dust. rr breathing is diffi cult, remove to fresh air and keep at rest in a position comfortable for brea thin g. Call a physician if symptoms develop or persist. Rinse skin with water/shower. Get medical attention If irritation develops and persists . Rinse with water. Get medical attention If irritation develops and persists. Rinse mouth. If ingestion of a large amount does occur, seek medical attention . Direct contact with eyes may cause temporary irritation. Treat symptomatically. 5. Fire Fighting Measures Salt and salt mixtures are non-combustible. Not applicable. During fire, gases hazardous to health may be formed. Use appropriate firefighting PPE as a general precaution. Salt is not combustible and is thus not the material of concern for firefighting equipment or methods . In the event of a fire, equipment and methods that are consistent with the combusting material should be utllize d. No unusual fire or explosion hazards noted . Chlorine . Hydrogen chloride. Oxides of sodium. Not available. Not available. 6. Accidental Release Measures Restrict area to facilitate clean up . Stop the flow of materia l, if this is without risk. Preven t dire ct entry into wateiways and sewers. Following product recovery, flush area with water if necessary. For waste disposal, see section 13 of the SOS . Avoid direct release Into waterways and sewers. 7. Handling and Storage Use care in handlingfstorage. Avoid breathing dust. Page: 2of6 Issue dale 29-Saplember-2015 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 36 Conditions for safe storage, including any incompatibilities Occupational exposure limits Biological limit values Appropriate engineering controls Store In original lightly closed container. Store away from incompatlbfe materials, i.e, strong oxidizing agents (see Section 1 OJ 8, Exposure Controls/Personal Protection No e)(posure limits noted for ingredient(s). No biological exposure limits noted for the ingredient(s). TWA PEL : No specific limils have been established for sodium chloride (a solub le substance). As a guideline, OSHA (United States) has established the follow ing limits which are generally recognized ror inert or nuisance dust. Particu lates Nol Otheiwise Regu lated (PNOR): Smg/cu.m . Respirable Dust 8-Hour TWA PEL, 15mg/cu .m. Total Dust 8-Hour TWA PEL TWA TLV: No specific llmlls have bean established for sod ium chloride (a soluble substance). As a guideline, ACGIH {United States) has established the following limits which are generally recognized for Inert or nuisance dust . Part iculates (Insolubles) Not Olheiwise Classified (PNOC): 10mg/cu .m. lnhalable Particulate 8-Hours TWA TLV , 3mg/cu .m. Resplrable Particulate TWA TLV. Use process enclosures, local exhaust ventilation, or other engineering controls to control airborne levels below recommended exposure limits . Individual protection measures, such as personal protective equipment Eye/face protection Safety glasses if eye contact is possible. Skin protection Hand protection Other Respiratory protection Thermal hazards General hygiene considerations Appearance Physical state Form Color Odor Odor threshold pH Melting point/freezing point Initial boiling point and boiling range Pour point Specific gravity Partition coefficient (n-octanol/water) Flash point Evaporation rate Flammability (solid, gas) If there is constant skin contact, rubber gloves are recommended . Wear suitable protective clothing. No personal respiratory protective equipment normally required. Not applicable. Always observe good perso nal hygiene measures, such as washing after handling the material and before eating, drinking . and/or smoking . Routinely wash work clothing and protective equipment. 9. Physical and Chemical Properties Crystalline . Solfd. Solid. Varies Odorless Not applicable 6 -8 (Neutral) Not applicable Not applicable Not applicable Not applicable Not applicable Not applicable Not applicable Not applicable. Upper/lower flammability or explosive limits Flammability limit -lower Not applicable (%) Flammability limit -upper (%) Explosive limit-lower(%) Explosive limit -upper(%) Vapor pressure Vapor density Relative density Solubility(ies) Auto-ignition temperature #20427 Not applicable Not applicable Not applicable Not applicable Not applicable Not applicable Not available. Not applicable Page: lol6 Issue data 28-September-2015 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 37 Decomposition temperature Viscosity Reactivity Possibility of hazardous reactions Chemical stability Conditions to avoid Incompatible materials Hazardous decomposition products Not applicable Not applicable 1 O. Stability and Reactivity None known. No dangerous reaction known under conditions of normal use . Material is stable under normal conditions. Contact with incompatible materials, i.e strong oxidizing agents . Strong oxidizing agents. Chlorine gas. Hydrogen chloride. Oxides of sodium. 11. Toxicological Information Information on likely routes of exposure Ingestion Expected to be a low ingestion hazard. Inhalation No adverse effects due to inhalation are expected. Skin contact Eye contact Symptoms related to the physical, chemical and toxicological characteristics No adverse effects due to skin contact are expected. Direct contact with eyes may cause temporary irritation. Direct contact with eyes may cause temporary irritation. Information on toxicological effects Acute toxicity Not classified. Product Salt (CAS Mixture) Acute Inhalation LCSO Skin corrosion/irritation Exposure minutes Erythema value Oedema value Serious eye damage/eye irritation Corneal opacity value Iris lesion value Conjunctiva! reddening value Species Rat Prolonged skin contact may cause temporary irritation . Not available. Not available. Not available. Test Results 21 mg/L, estimated Direct contact with eyes may cause temporary irritation. Not available. Not available. Not available. Conjunctival oedema value Not available. Recover days Respiratory or skin sensltlzatlon Respiratory sensitization Skin sensitization Germ cell mutageniclty Mutagenlclty Carcinogenicity Reproductive toxicity Teratogenfcity Specific target organ toxicity - single exposure Specific target organ toxicity - repeated exposure Aspiration hazard #20427 Not available. Not available. This product is not expected to cause skin sensitization. No data available to indicate product or any components present at greater than 0.1 % are mutagenlc or genotoxic. No data available to indicate product or any components present at greater than 0.1 % are mutagenic or genotoxic. This product is not considered to be a carcinogen by IARC, ACGIH, NTP, or OSHA. This product is not expected to cause reproductive or developmental effects . Not classified. Not classified. Not classified. Not classified . Page: 4of6 Issue dats 2B·September-2.015 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 38 Chronic effects Further information Name of Toxicologically Synergistic Products Ecotoxicity Persistence and degradabfllty Bioaccumulative potential Mobility in soil Mobility in general Other adverse effects Disposal instructions Local disposal regulations Hazardous waste code Waste from residues I unused products Contaminated packaging Not classified. This product has no known adverse effect on human health. Not available. 12. Ecological Information Th e product Is not class ified as environmentally hazardous. However, this does not exclude the poss ibility that large or frequ ent spills can have a harmful or damaging effect on the en vironmen t. No data is available on the degradability of this product. No data available. No data available . Not avallable. No other adverse environme nta l effects (e.g. ozo ne depletion, photochemical ozone creation potential, endocrine disruption , global warming potential) are expected from this component. 13. Disposal Considerations Collect and reclaim or dispose in sealed containers in accordance with applicable regulations. Dispose in accordance with all applicable regulations. The waste code should be assigned In discussion between the user, the producer and the waste disposal company. Dispose of in accordance with local regulations. Empty containers or liners may retaih some product residues . This material and its container must be disposed of in a safe manner (see: Disposal instructions). Empty containers should be taken to an approved waste handling site for recyclin g or disposal. Since emptied containers may retain product residue, follow tabel warnings even after container is emptied. 14. Transport Information U.S. Department of Transportation (DOT) Not regulated as dangerous goods. Transportation of Dangerous Goods (TOG • Canada) Not regulated as dangerous goods . 15. Regulatory Information Canadian federal regulations This product has been classified in accordance with the hazard criteria of the Controlled Products Regulations and the SOS contains all the information required by the Controlled Products Regulations. WHMIS status Not Controlled US federal regulations TSCA Section 12(b) Export Notification (40 CFR 707, Subpt. D) Not regulated. CERCLA Hazardous Substance List (40 CFR 302.4) Not listed. Clean Air Act (CAA) Section 112(r) Accidental Release Prevention (40 CFR 68.130) Not regulated . Clean Air Act (CAA) Section 112 Hazardous Air Pollutants (HAPS) List Not regulated. Superfund Amendments and Reauthorization Act of 1986 (SARA) Hazard categories immediate Hazard -No Delayed Hazard -No Fire Hazard -No Pressure Hazard -No SARA 302 Extremely hazardous substance SARA 311/312 Hazardous chemical SARA 313 (TRI reporting) Not regulated. #20427 Reactivity Hazard -No No No Page: 5 of 6 Issue date ZB-Seplember-2015 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 39 Other federal regulations Safe Drinking Water Act (SOWA) Food and Drug Administration (FDA) Not regulated. Not regulated. us state regulations California Safe Drinking Water and Toxic Enforcemen t Act of 1986 (Proposi tion 65): This material is not known to contain any ch1imicals currently listed as carcinogens or reproductive toxins . US. California Proposition 65 ·Carcinogens & Reproductive Toxicity (CRT}: Listed substance Not listed . US. Massachusetts RTK -Substance List Not regulated . US. Pennsylvania RTK ·Hazardous Substances Not regulated . US . Rhode Island RTK Not regulated. Inventory status Country(s) or region Canada Canada United States & Puerto Rico Inventory name Domestic Substances List (DSL) Non-Domestic Substances List (NDSL) Toxic Substances Control Act (TSCA) Inventory On inventory (yes/no)* Yes No Yes 'A "Yes" indicates that all components of this product comply with the inventory requirements administered by the governing country(s) LEGEND Severe Serious Moderate Slight Minimal Disclalmer Issue date Effective date Expiry date Further Information Prepared by Other information #20427 4 3 2 1 0 16. Other Information PHYSICAL HAZARl!I ~ PERSONAL r.-1 PROTECTION L!_j The Information In the sheet was written based on the best knowledge and experience currently available. Information contained herein was obta ined from sources cons idered techn ic ally accurate and reliable . While every effort has been made to ensure full disclosure of product hazards. in some cases data is not available and Is so stated . Since conditions of actual product use are beyond control of the supplier, it ls assumed that Users of this material have been fully trained according to the requirements of all applicabte legislation and regulatory Instruments, No warranty, expressed or lmplled, Is made and supplier will not be liable for any losses, Injuries or consequential damages wh ich may result from the use of or reliance on any information conta ined in this document. 28-September-2015 01-August-2014 o 1-August-2017 Not available. Dell Tech Laboratories, Lid. Phone : (519) 858-5021 This Safety Data Shae! was prepared to comply with the current OSHA Hazard Communication Standard (HCS) adoption of the Globally Harmonized System of Classification and Labeling of Chemicals (GHS). This SOS conforms to the ANSI Z400 .1/Z129.1-201 O Standard. Paga: 6016 Issue date 28.Seplember-2015 BID 21-09, FURNISH & DELIVER ROCK SALT, DUE 4/15/21 AT 9AM (CST) 40 Page 1 of 15 County of McHenry 2200 N Seminary Avenue Woodstock, IL 60098 Bid 21-09 Furnish and Deliver Rock Salt Due: April 15, 2021 no later than 9:00 a.m. (CST) Contact Person: Djuana Leonard, C.P.M., Procurement Specialist Email: dmleonard@mchenrycountyil.gov Electronic Submissions accepted: PDFs may be emailed to dmleonard@mchenrycountyil.gov MANDATORY COVER SHEET PLEASE TYPE or PRINT CLEARLY Company: _________________________________________ Date: ___________________ Contact Person: _____________________________________________________________ Address:___________________________________ City: __________________________ State: _______________ Zip Code: _________________ Email Address: ______________________________________________________________ Telephone Number: _____________________________ FEIN or SSN: ____________________________________ 41 Page 2 of 15 The attention of bidders is directed to the McHenry County Purchasing Ordinance, amended August 1, 2019. This Ordinance is incorporated by reference into this bid as if it were contained herein. If you have not received a copy of the above Ordinance and desire a copy, please contact the Purchasing office. Any communication regarding this bid between the date of issue and date of award is required to go through the Procurement Specialist listed above (or the Purchasing Administrative Specialist). Unauthorized contact with other McHenry County staff or officers is strictly forbidden. SCOPE OF WORK The County of McHenry seeks qualified firms to furnish and deliver rock salt to McHenry County Division of Transportation as well as other participating Local Government Units, subject to continuing need and availability of funds. All requirements are according to specifications enclosed herein. SCHEDULE OF EVENTS March 26, 2021 Bid Available on County Website April 1, 2021 Questions due to dmleonard@mchenrycountyil.gov no later than 12:00 p.m. (CST) April 7, 2021 Addendum posted on County website no later than 4:00 p.m. (CST) April 15, 2021 Bid Due no later than 9:00 a.m. (CST) PDFs may be emailed to dmleonard@mchenrycountyil.gov Bid opening conducted via WebEx meeting at 1:00 p.m. (CST). PAYMENT Payment will be processed after receipt of delivery invoice and appropriate affidavit. NON-DISCRIMINATION Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), 775 ILCS 5/1-102, which is incorporated herein by reference, and constituting of a written EEO Policy and a workforce profile that demonstrates its EEO practices. Furthermore, the Contractor shall comply the Public Works Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. The Contractor must have a written sexual harassment policy, which meets Illinois State Statutes, 775 ILCS, 15/3. PREVAILING WAGE The State of Illinois requires that all wages paid by the Contractor and each subcontractor must be in compliance with The Prevailing Wage Act (820 ILCS 130), as amended. This requires payment of the general prevailing rate for each craft or type of worker, including payment of the general prevailing rate for legal holiday and overtime work. The Illinois Department of Labor publishes the prevailing wage rates on its website at www.state.il.us/agency/idol/rates.htm. The Contractor must review the wage rates applicable to the work of the 42 Page 3 of 15 contract at regular intervals in order to ensure the timely payment of current wage rates. The Contractor agrees that no additional notice is required. The Contractor must be responsible to notify each subcontractor of the wage rates set forth in this contract and any revisions thereto. A copy of the prevailing wage rates is posted on the McHenry County website at www.mchenrycountyil.gov under RFP’s, RFQ’s and Bids. If wage rates change during the course of the project, the new rates will be available in the County of McHenry Purchasing Office. Vendors may access the Illinois Department of Labor website for updates www.state.il.us/agency/idol. If this Bid requires Prevailing Wages: please visit the IDOL website for instructions. It is the responsibility of the Awarded Vendor to submit Certified Payrolls to the State. https://www2.illinois.gov/idol/Laws- Rules/CONMED/Pages/prevailing-wage-act.aspx EMPOYMENT OF ILLINOIS WORKERS ON PUBLIC WORKS ACT Pursuant to (30 ILCS 570/3) the “Employment of Illinois Workers in Public Works Act,” whenever there is “a period of excessive unemployment” in Illinois, defined by any month immediately following two consecutive calendar months during which the level of employment in the state has exceeded 5%, then any person or entity working in a Public Works project for the county shall employ at least 90% Illinois laborers on such project. The County expects all contractors on Public Works projects to abide by this act in addition to prevailing wage until the provisions of this act are lifted by the State of Illinois. More information about the Employment of Illinois Workers on Public Works Act can be found here: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=549&ChapterID=7 CERTIFIED PAYROLL REQUIREMENTS (Public Act 94-0515) Effective August 10, 2005 contractors and subcontractors on public works projects must submit certified payroll records on a monthly basis to the public body in charge of the construction project, along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the contractor is aware that filing records-he-or-she-knows-to-be-false-is-a-Class-B-misdemeanor. The certified payroll records must include for every worker employed on the public works project the name, address, telephone number, social security number, job classification, hourly wages paid in each pay period, number of hours worked each day, and starting and ending time of work each day. These certified payroll records are considered public records and public bodies must make these records available to the public under the Freedom of Information Act, with the exception of the employee's address, telephone number and social security number. Any contractor who fails to submit a certified payroll or knowingly files a false certified payroll is guilty of a Class B misdemeanor. INCREASED PENALTIES FOR PREVAILING WAGE VIOLATIONS (Public Act 94-0488) Effective January 1, 2006, penalties for violations of the Prevailing Wage Act will increase from 20% to 50% of the underpaid amounts for second or subsequent violations. An additional penalty of 5% of the underpayment penalty must be paid to workers for each month the wages remain unpaid (up from-the-current-2%-penalty). For violations that occur after January 1, 2006, the debarment period --during which contractors are ineligible for public works contracts -increases from 2 years to 4 years if two notices of violation are issued/serious violations occur within a 5-year period. In addition, a new monetary penalty of $5,000 may be assessed against contractors who retaliate against employees who report violations or file complaints under the Prevailing Wage Act. OSHA REQUIREMENTS The Occupational Safety and Health Act of 1970 (OSHA) “guarantees workers the right to a safe and healthful workplace”. Under Section 5(a) (1) of the OSHA Act, the employer must “furnish to each of his employees’ employment and a place of employment which are free from recognized hazards that are causing or likely to cause death or serious physical harm to his employees.” 43 Page 4 of 15 There are times when the County must hire entities and individuals (contractors) to perform services. To this end, contractors hired by the County of McHenry must perform their duties in a manner that is complaint with all state and federal health and safety laws and industry guidelines. It is the responsibility of the contractor to ensure that their personnel and subcontractors comply with all state and federal health and safety laws and regulations and industry guidelines, including, but not limited to those set forth by: OSHA and related regulations, the Safety Inspection and Education Act, the Health and Safety Act, the National Institute of Occupational Safety and Health, the National Fire Protection Association, the Centers for Disease Control, American Industrial Hygiene Association, the American Council of Governmental Industrial Hygienists, the Environmental Protection Agency, and the Department of Transportation. SUBSTANCE ABUSE PREVENTION ON PUBLIC WORKS PROJECTS ACT The successful bidder must be in compliance with State of Illinois HB-1855 (Public Act095-0635), which amends the Prevailing Wage Act. Before an employer commences work on a public works project, the employer shall have in place a written program, which meets or exceeds the program requirements in this Act, to be filed with the public body engaged in the construction of the public works and made available to the general public, for the prevention of substance abuse among its employees. The testing must be performed by a laboratory that is certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and Human Services. PROCUREMENT OF GREEN PRODUCTS AND TECHNOLOGIES As approved by the McHenry County Board in April 2008, it is in the interest of public health, safety and welfare and the conservation of energy and natural resources to use and promote environmentally responsible products. The County should strive to influence private purchases through the example of using government specifications and standards that are green or environmentally friendly when making its purchases. Whenever available and cost-justified, the County should purchase those materials including the purchase of recycled products containing post-consumer materials rather than residual materials resulting from the processing or manufacturing from another product. To the extent practicable, all products standards shall emphasize functional or performance criteria, which do not discriminate against the use of, recycled materials. McHenry County should cooperate to the greatest extent feasible with other governments and organizations to develop a comprehensive, consistent, and effective procurement effort intended to stimulate the market for recycled products, reusable products, products designed to be recycled, and other environmentally responsible products. McHenry County shall continue to participate in and shall encourage other public jurisdictions to participate with the County in the purchase of products containing recycled content. Participation in such cooperative systems shall be aimed at obtaining maximum practical recycled content in County purchases, to obtain best available price for products with recycled content, to facilitate or encourage lower prices industry-wide and to encourage development of industries and markets dealing with recycled content products. PROCUREMENT OF PRODUCTS THAT ARE ENERGY STAR QUALIFIED McHenry County shall select, where life cycle and cost-effective, ENERGY STAR and other energy efficient products, when acquiring energy-using products. This information will be required by the bidder in their bid submittal. SECURITY The contractor represents and warrants to the County of McHenry that neither it nor any of its principals, shareholders, members, partners or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Contractor further represents and warrants to the County of McHenry that the Contractor and its principals, shareholders, members, partners, or affiliates, as 44 Page 5 of 15 applicable, are not directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as Specially Designated National and Blocked Person. The Contractor hereby agrees to defend, indemnify and hold harmless the County of McHenry, the Corporate Authorities, and all County of McHenry elected or appointed officials, officers, employees, agents, representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warranties. COOPERATIVE PURCHASING This contract must be offered for purchases to be made by other counties and governmental units within the State of Illinois as authorized by the Government Joint Purchasing Act. All purchases and payments made under this authority shall be made directly by the governmental unit to the Vendor. The County of McHenry will not be responsible in any way for such purchase orders or payments. All terms and conditions of this contract shall apply to all orders placed by another governmental unit. ADDENDUM Should the Vendor require any additional information about this Bid, please email any questions by the deadline as outlined in the schedule of events. Any and all changes to these specifications are valid only if they are included by written addendum to all bidders. No interpretation of the meaning of the plans, specifications, or other contract documents will be made orally. All addenda are posted on the County of McHenry’s website. Failure of the bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this Bid as submitted. All addenda so issued shall become part of the bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused by a bidder to improperly submit a bid. Response to these questions will be made by means of an addendum. Only the Director of Purchasing has the authority to issue an addendum. Addenda are written instruments issued by the County prior to the date for receipt of proposals, which modify or interpret the Bid by addition, deletions, clarifications or corrections. Prior to the receipt of bids, addenda will be posted to the bid page of the County’s website. Each vendor shall ascertain prior to submitting a bid that all addenda issued have been received and, by submission of a bid, such act shall be taken to mean that such vendor has received all addenda and that the vendor is familiar with the terms thereof and understands fully the contents of the addenda. TAXES The County of McHenry is exempt from paying Illinois Use Tax, Illinois Retailers Occupation Tax, and Federal Excise Tax. The bidder's attention is directed to the McHenry County Purchasing Ordinance {S3-10, (9), (10), and (11)}. INSURANCE (1) GENERAL The successful bidder shall maintain for the duration of the contract and any extensions thereof, at bidder's expense, insurance that includes "Occurrence" basis wording and is issued by a company or companies qualified to do business in the State of Illinois that are acceptable to the County, which generally requires that the company(ies) be assigned a Best's Rating of A or higher with a Best's financial size category of Class XIV or higher, in the following types and amounts: (a) Commercial General Liability in a broad form, to include, but not limited to, coverage for the following where exposure exists: Bodily Injury and Property Damage, Premises/Operations, 45 Page 6 of 15 Independent contractors, Products/Completed Operations, Personal Injury and Contractual Liability; limits of liability not less than: $1,000,000 per occurrence and $2,000,000 in the aggregate; (b) Business Auto Liability to include, but not be limited to, coverage for the following where exposure exists: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non- Ownership; limits of liability not less than: $1,000,000 per occurrence, combined single limit for: Bodily Injury Liability and Property Damage Liability; (c) Workers' Compensation Insurance to cover all employees and meet statutory limits in compliance with applicable state and federal laws. The coverage must also include Employer's Liability with minimum limits of $100,000 for each incident. (2) EVIDENCE OF INSURANCE The successful bidder agrees that with respect to the above required insurance that: (a) The County of McHenry shall be provided with Certificates of Insurance evidencing the above required insurance, prior to commencement of the contract and thereafter with certificates evidencing renewals or replacements of said policies of insurance at least fifteen (15) days prior to the expiration or cancellation of any such policies; (b) The contractual liability arising out of the contract shall be acknowledged on the Certificate of Insurance by the insurance company; (c) The County of McHenry shall be provided with thirty (30) days prior notice, in writing, of Notice of Cancellation or material change and said notification requirement shall be stated on the Certificate of Insurance; (d) Subcontractors, if any, comply with the same insurance requirements. In addition to being named as an additional insured on the Certificate of Insurance, each liability policy shall contain an endorsement naming the County of McHenry as an additional insured. A copy of the endorsement shall be provided to McHenry County along with the Certificate of Insurance; and, (e) Have McHenry County named as an additional insured and the address for certificate holder must read exactly as: County of McHenry, a body politic 2200 N. Seminary Avenue Woodstock, IL 60098 (f) Insurance Notices and Certificates of Insurance shall be provided to: McHenry County, Purchasing Department 2200 N. Seminary Avenue, Room 200 Woodstock, Illinois 60098 46 Page 7 of 15 HOLD HARMLESS CLAUSE The successful bidder will agree to indemnify, save harmless and defend the County of McHenry, its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorney's fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract upon award. The foregoing indemnity shall apply except if such injury, death or damage is caused directly by the willful and wanton conduct of the County of McHenry, its agents, servants, or employees or any other person indemnified hereunder. BID RESPONSE It is highly recommended that the vendor completely read the bid prior to filling out to become acquainted with terms and conditions of the bid document and merchandise requirements. No relief will be allowed from the bid conditions unless you take written exception to that condition on your bid. Bidders are urged to respond to this bid request in every case to assure being maintained on current bid lists. Explanations of the reasons for not bidding will assist in maintaining the bidder on the correct bid list(s). SUBMITTAL Submit one (1) bid, multiple bids will not be accepted. GENERAL CONDITIONS This bid shall be firm for at least 120 days after the latest time specified for submission for bids and thereafter until written notice is received from the bidder. AWARD OF ORDER The County will award a purchase order to the lowest responsive, responsible bidder meeting the County's requirements as listed in this document. The County will be the sole judge of acceptability of any products offered. WORKMANSHIP Items shall be manufactured according to the highest traditions of the industry and shall meet all commercial standards of quality. The County shall be the sole judge of acceptable products. Unacceptable products will be rejected and suitable price adjustments made. MISCELLANEOUS It is the bidder’s task to be familiar with the referenced items and to offer only products of equal or greater quality. Any questions on specifications should be directed to the Purchasing Department. EXCEPTIONS The bid speaks for itself. Bidders taking exception to any terms, conditions or specifications of this bid must clearly state in writing such exception(s) either on or with their bid. The County will be the sole judge of the acceptability of any exception noted, and is not bound to consider any bid submitted with exceptions. 47 Page 8 of 15 ALTERNATES Trade names are used solely for the purpose of setting minimum standards of quality and performance and are not to be construed as exclusionary. Bidders are encouraged to contact the Purchasing Department prior to the bid opening for the purpose of clarifying specifications. FULL PRICING AND CONTINGENCIES The County shall hold the successful bidder to bid pricing. Additional charges for contingencies discovered by the vendor at any time after the date of opening of this bid will not be considered for payment by the County. RECOURSE FOR UNSATISFACTORY MATERIALS Payment shall be contingent upon the County’s inspection of and satisfaction with completed work. Any defective work or materials, non-conformance to bid specifications, damaged materials, or unsatisfactory installation shall be corrected to the County’s satisfaction by the successful bidder at no additional charge. TERMINATION Failure to comply with the terms and conditions as herein stated shall be cause for cancellation of the contract. The County will give written notice of unsatisfactory performance and the contractor will be allowed thirty (30) days to take corrective action and accomplish satisfactory control. If at the end of the thirty days, the County deems the contractor's performance still unsatisfactory, the contract shall be canceled. The exercise of its right of cancellations shall not limit the County's right to seek any other remedies allowed by law. The successful bidder will agree that the resulting contract is made subject to available budgetary appropriations and shall not create any obligation on behalf of the County in excess of such appropriations. In the event that no funds or insufficient funds are appropriated and budgeted, this Contract shall terminate without penalty or expense to the County thirty (30) days after written notification of termination from the County. The successful bidder will agree that pursuant to requirements imposed under Illinois law, the County shall have 120 days after each election of county board members to terminate this Agreement, without cause and without penalty. CHOICE OF LAW AND VENUE The bidder agrees that this bid has been executed and delivered in Illinois and that their relationship and any and all disputes, controversies or claims arising under this bid or any resulting contract shall be governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The bidder further agrees that the exclusive venue for all such disputes shall be the Circuit Court of the 22nd Judicial Circuit of McHenry County, Illinois, and the bidder hereby consent to the personal jurisdiction thereof. COMPLIANCE WITH LAWS The bidder hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. Failure to comply with the terms of this provision shall constitute a breach of contract and permit the County to terminate this (Request for Sealed Proposal/Bid) in accordance with the termination provisions stated herein. CORRECTION OR WITHDRAWAL OF BIDS; CANCELLATION OF AWARDS Correction or withdrawal of inadvertently erroneous Bids before or after Bid opening, or cancellation of awards or Contracts based on such Bid mistakes, may be permitted where appropriate. Mistakes discovered before Bid opening may be modified or withdrawn by written or electronically transmitted notice received in the office designated in the Invitation for Bids prior to the time set for Bid opening. Written confirmation of the Bid shall be mailed or delivered the same day. After Bid opening, corrections in Bids shall be permitted only to the extent that the bidder can show by clear and convincing evidence that a mistake of a nonjudgmental character was made, the nature of the mistake, 48 Page 9 of 15 and the Bid price actually intended. After Bid opening, no changes in Bid prices or other provisions of Bids prejudicial to the interest of the County or fair competition shall be permitted. In lieu of Bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its Bid if (a) the mistake is clearly evident on the face of the Bid document but the intended correct Bid is not similarly evident; or (b) the bidder submits evidence which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of Bids, or to cancel awards or Contracts based on Bid mistakes, shall be supported by a written determination made by the Director of Purchasing. PROTEST PROCEDURES Any actual or prospective bidder or Contractor who is aggrieved in connection with the solicitation or award of a Contract may protest to the Director of Purchasing. Any protest must be submitted in writing within ten (10) calendar days from the issuance of the solicitation, addendum, and notice of award or other decision by the Purchasing Department. DELIVERY Delivery will be considered in making the award and the bidders must state, in the spaces provided, expected delivery after receipt of Purchase Order. Failure to meet said delivery promises without prior consent of the Director of Purchasing will be considered a breach of faith. PERFORMANCE AND PAYMENT BOND: A Performance and Payment Bond will be required by the accepted bidder as described below if the bid amount exceeds $50,000.00. Payment and Performance Bond must be in the amount of 110% of the bid value. Any additional scope value during the project must be covered by the bonds. Obligee is County of McHenry, project owner for the Payment and Performance Bonds. Payment and Performance Bonds must be signed by an official of the bonding company and accompanied by the bonding agent’s written Power of Attorney. Provide three (3) copies of each of the bonds and the Power of Attorney in order that one copy of each may be attached to each copy of the contract agreement. Bonds must be submitted to McHenry County within two (2) weeks of the notice of award, if start of construction is sooner, then bonds must be submitted a minimum of two (2) days prior. Date of Agreement and Payment and Performance Bonds must be the same. Such Payment and Performance Bonds must be issued by a surety listed on the Department of Treasury’s listing as approved sureties (Department Circular 570) with an A.M. Best Rating of “A” or better which is licensed in the state of the location of the project and must be acceptable to the design-builder. BID BOND; REQUIREMENT FOR BID SECURITY: Bid Security shall be required for all competitive sealed bidding Construction Contracts when the price is estimated by the Director of Purchasing to exceed $25,000.00. Bid Security shall be a bond provided by a surety company authorized to do business in the State of Illinois, or a certified check, bank draft or cashier's check or otherwise supplied in a form satisfactory to the County, drawn on a bank authorized to do business in Illinois. Nothing herein shall prevent the requirement of such bonds on Construction Contracts under $25,000.00 when the circumstances warrant. Bid Security shall be in an amount equal to at least ten percent (10%) of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). 49 Page 10 of 15 REJECTION OF BIDS FOR NONCOMPLIANCE WITH BID SECURITY REQUIREMENTS: When the Invitation for Bids requires security, noncompliance requires that the Bid be rejected unless it is determined that the Bid fails to comply only in a non-substantial manner with the security requirements. BIDDER'S ATTACHMENT TO THE BID Any attachment to this bid, as required by the bid conditions, or made at the bidder's option, must reference on their face the bid title, opening date, and time. EXPECTATION FOR EQUIPMENT/HARDWARE It is the County’s expectation equipment and/or hardware installed as part of this bid will be in new, un-used condition unless otherwise noted in bid submission. FREIGHT Freight is all inclusive unless otherwise stated. FUEL SURCHARGE The County of McHenry does NOT accept any fuel surcharges. 50 Page 11 of 15 SPECIFICATIONS The County of McHenry seeks qualified firms to furnish and deliver rock salt to the McHenry County Division of Transportation as well as other participating Local Government Units as specified. This is a one (1) year bid from 12/1/21-6/1/22. 1. Enhanced (Treated), AASHTO specification M143, Sodium Chloride Type 1, Grade 1, Enhanced with either Compass Mineral’s “Thawrox” or Cargill’s “Clearlane” materials or an approved equivalent 2. Plain Bulk Rock Salt (Untreated), AASHTO specification M143, Sodium Chloride Type 1, Grade 1 Vendor must make available between 80% - 120% of the total quantities stated below at each Government Unit’s direction. Vendor may bid on any or all Ordering Orders for Enhanced Bulk Rock Salt and Bulk Rock Salt will be placed by McHenry County and other participating Local Governmental Units with the awarded bidder. McHenry County and other participating Local Government Units will issue individual releases for salt. McHenry County and other participating Local Government Units will be responsible for their individual invoices. All invoices must be addressed to the Local Government Unit that placed the order. All billing addresses are provided in the contact information below. The awarded vendor will notify (via email) McHenry County or participating Local Government Unit each time a load leaves the yard for delivery and provide the truck number and tonnage. General Delivery Requirements McHenry County DOT or other participating Local Governmental Unit’s orders may be placed via telephone, email or fax Delivery shall be made as soon as possible after receipt of an order from either McHenry County or a participating Local Governmental Unit; generally expected within seven (7) working days from date of order. Normal delivery times will be specified as 7 a.m. (CST) to 3:30 p.m. (CST), Monday through Friday. Provisions must include the ability to make arrangements for deliveries at other hours and on Saturday and Sunday, to maintain a prompt order delivery schedule. Deliveries will be made directly to 16111 Nelson Road, Woodstock IL 60098 or to the delivery addresses stated below for the other Local Governmental Units. Deliveries will be full truckload lots (22-25 tons) All deliveries shall be covered with approved weatherproof materials. Vendor will ensure all weights and measures shown on delivery tickets are correct and the McHenry County DOT reserves the right to require that delivery trucks occasionally be directed to a scale as a check on delivered truckloads. Liquidated Damages From December 1, 2021 through June 30, 2022, McHenry County or any participating Local Governmental Unit, shall have the right to retain $.20/ton, per calendar day from the date of order, as liquidated damages on the undelivered portion of the order if the Vendor is unable to make delivery within a specified number of days from the date of order. 51 Page 12 of 15 Contact Information and Locations Item Local Government Unit Commitment Contact Delivery Location Enhanced Salt McHenry County Division of Transportation 4000 tons Edward Markison, Maintenance Superintendent 815-334-4973 ecmarkison@mchenrycountyil.gov 16111 Nelson Rd., Woodstock IL 60098 Plain Bulk Rock Salt City of Crystal Lake 6000 tons Michael Magnuson, Director of Public Works 815-356-3611 mmagnuson@crystallake.org 100 W Woodstock Street OR 1100 Coventry Lane, Crystal Lake IL 60014 Plain Bulk Rock Salt City of McHenry 1500 tons Troy Strange, Director of Public Works 815-363-2186 tstrange@cityofmchenry.org 1415 Industrial Drive, McHenry IL 60050 Enhanced Salt Village of Algonquin 3000 tons Vince Kilcullen, Street Division Supervisor 847-658-1284 vincekilcullen@algonquin.org 110 Meyer Drive, Algonquin IL 60102 Enhanced Salt Village of Lakewood 800 tons Gary Zickuhr, Director of Public Works 815-509-8050 gzickuhr@village.lakewood.il.us 6570 Haligus Road, Lakewood IL 60014 Enhanced Salt Village of Richmond 200 tons Jon Schmitt, Director of Public Works 773-485-6631 publicworks@richmond-il.com 8150 State Route 31, Richmond IL 60071 52 Page 13 of 15 MANDATORY PAGE Bid Page: Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 120 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. Bidder’s Representations: In submitting this Bid, Bidder represents that, the Bidder has examined and carefully studied the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged: Addendum Number Date of Addendum Item Local Government Unit Quantity Lump Sum Price Year 1, 12/1/21-6/1/22 Enhanced Salt McHenry County Division of Transportation 4000 tons $ Plain Bulk Rock Salt City of Crystal Lake 6000 tons $ Plain Bulk Rock Salt City of McHenry 1500 tons $ Enhanced Salt Village of Algonquin 3000 tons $ Enhanced Salt Village of Lakewood 800 tons $ Enhanced Salt Village of Richmond 200 tons $ Exceptions to this Bid: ____________________________________________ Bid submission checklist: Mandatory pages W-9 Certificate of Insurance Bid bond or check may be scanned and submitted with bid. Original to be delivered upon bid acceptance. There will be NO onsite bid opening. Bid opening will be conducted via WebEx; information posted to the bid page. 53 Page 14 of 15 THIS PAGE IS MANDATORY REFERENCES List three (3) references, other than The County of McHenry, that you have done similar work, service or supplied similar products to within the last twelve (12) months. Only correct contact names and email addresses are acceptable. Entity: ______________________________________________________ Address: ___________________________ City, State, Zip Code: _______________________ Telephone Number: ____________________ Contact Person ______________________________ Email Address: ______________________________________________ Entity: ______________________________________________________ Address: ___________________________ City, State, Zip Code: _______________________ Telephone Number: ____________________ Contact Person ______________________________ Email Address: ______________________________________________ Entity: ______________________________________________________ Address: ___________________________ City, State, Zip Code: _______________________ Telephone Number: ____________________ Contact Person ______________________________ Email Address: _________________________________________ 54 Page 15 of 15 THIS PAGE IS MANDATORY Certifications & SIGNATURE Page Vendor certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended. Yes: _____No:_____ Vendor certifies that it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12). Yes: ______ No: ______ Under penalties of perjury, I certify that my correct Federal Taxpayer Identification Number is: ____________________ I am doing business as a (please check one): Sole Proprietorship Partnership Corporation (State of Incorporation: _____) Other _____________ State full names, titles and addresses of all responsible principles and/or partners below: Name: _____________________________________________ Title: _______________________________ Address: ____________________________________________ Name: _____________________________________________ Title: _______________________________ Address: ____________________________________________ I have carefully examined the Bid, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid. I hereby propose to furnish the goods or services specified in the Bid. I agree that my proposal will remain firm for a period of up to 120 days in order to allow the County adequate time to evaluate the qualifications submitted. I verify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this Bid on behalf of the firm as its act and deed, and that the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service. No officer, employee or agent of the County of McHenry or any other proposer is interested in said proposal and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. Individual/Company/Corporation: _______________________________________________ Business Address: ____________________________________________________________ City, State and Zip Code: ________________________________ Printed Name: _______________________________ Title: __________________________ Original Signature: ___________________________________________________________ Telephone Number:__________________________ Email: ____________________________ Witness Signature: ___________________________ Title: ___________________________ Date: ____________________ End of Document 55 Department of Public Works Troy Strange P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363‐2186 Fax: (815) 363‐2214 www.cityofmchenry.org CONSENT AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Troy Strange, P.E., Director of Public Works RE: 2021‐2022 Sanitary Sewer Lining, Contract Award ATT: MCMPI Bid Summary (Year 2) City of McHenry Bid Tabulation Contract for Execution AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding the 2021‐2022 Sanitary Sewer Lining Program contract to Visu‐Sewer, Inc. BACKGROUND: Included in FY 2021/2022 Water & Sewer Capital Budget is $50,000 for sanitary sewer lining rehabilitation for locations downstream of the Millstream Lift Station which will be completed in coordination with the Riverwalk Sanitary Sewer realignment project anticipated to be completed in Fall of 2021. These projects, when completed along with operational improvements to the lift station, will allow for the lift station to remain in operation rather than completing a lift station relocation project which would have been projected to cost in excess of $2,000,000. A significant portion of the flow entering the City Wastewater Treatment Plant is groundwater which enters the sanitary collection system through cracks in sanitary sewer mains, manhole structures, and at sanitary service connections. While existing sanitary collection pipes and structures are still functional, these cracks allow the infiltration of groundwater into the system especially during heavy rain events. Sanitary sewer and manhole lining is a reliable method of reducing infiltration of groundwater into a sanitary sewer collection system due to cracks and failures in public sewer mains. Sanitary sewer and manhole lining is also a proven structural repair which reduces infiltration and extends service life of sewer main and sanitary structures. To address this issue, due to staffing attrition and departmental reorganization, we are proposing that an additional $125,000 in budgeted and approved Water‐Sewer funding be utilized for additional lining at various locations recommended by staff. This funding will be allocated through a fund transfer from personnel costs to contractual costs in the FY2021/2022 Water and 56 Sewer Operating Budget (Fund 510). Again, no budget amendment is necessary to facilitate this project. The City of McHenry is a partner in the McHenry County Municipal Partnering Initiative (MCPMI), which is where the line‐item pricing for this contract was secured. MCMPI is a group of local municipalities which collaborates on joint procurement efforts in order to realize economies of scale for competitively bid contracted maintenance work items and materials. ANALYSIS: The following sealed bids for the 2020‐2022 Municipal Partnering Initiative Sewer Lining Program were received on May 7, 2020. Application of the second contract year unit pricing to the 2021 City of McHenry proposed quantities yields the following results: Visu‐Sewer, Inc. $170,913.00 Insituform Technologies, LLC $193,939.00 Benchmark Construction CO, Inc. $206,480.40 Hoerr Construction, Inc. $298,127.00 This project will be funded through $50,000 of FY2021/2022 Water and Sewer Fund capital appropriations and $125,000 of FY2021/2022 Water and Sewer Fund operating costs. RECOMMENDATION: Therefore, if Council concurs, it is recommended to award a contract to Visu‐Sewer Inc. for the 2021‐2022 Sanitary Sewer Lining Program in an amount of $170,913.00 (actual amount may vary based on final measured quantities). 57 TABULATION OF BIDS (YEAR 2) Huntley, Algonquin, Cary, Woodstock Project Name: Sewer Televising & Lining Program - 2020 (MPI) Item No.Items Units Quantity ENGINEERS UNIT PRICE ESTIMATE TOTAL Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 CURED-IN-PLACE PIPE, SANITARY 8”2000 LF $30.50 $61,000.00 $27.25 $54,500.00 $27.30 $54,600.00 $35.70 $71,400.00 $36.00 $72,000.00 2 CURED-IN-PLACE PIPE, SANITARY 8” (EASEMENT)200 LF $32.50 $6,500.00 $29.50 $5,900.00 $31.50 $6,300.00 $35.70 $7,140.00 $55.00 $11,000.00 3 CURED-IN-PLACE PIPE, SANITARY 10”200 LF $35.25 $7,050.00 $32.00 $6,400.00 $36.75 $7,350.00 $35.70 $7,140.00 $56.00 $11,200.00 4 CURED-IN-PLACE PIPE, SANITARY 10” (EASEMENT)200 LF $36.75 $7,350.00 $33.75 $6,750.00 $37.80 $7,560.00 $35.70 $7,140.00 $60.00 $12,000.00 5 CURED-IN-PLACE PIPE, SANITARY 12”3600 LF $52.00 $187,200.00 $36.85 $132,660.00 $31.50 $113,400.00 $45.15 $162,540.00 $51.00 $183,600.00 6 CURED-IN-PLACE PIPE, STORM 12”400 LF $40.00 $16,000.00 $38.00 $15,200.00 $29.40 $11,760.00 $47.25 $18,900.00 $67.00 $26,800.00 7 CURED-IN-PLACE PIPE, SANITARY 12” (EASEMENT)200 LF $54.00 $10,800.00 $38.75 $7,750.00 $39.90 $7,980.00 $52.50 $10,500.00 $70.00 $14,000.00 8 CURED-IN-PLACE PIPE, SANITARY 15”750 LF $66.00 $49,500.00 $51.00 $38,250.00 $42.00 $31,500.00 $56.70 $42,525.00 $70.00 $52,500.00 9 CURED-IN-PLACE PIPE, SANITARY 15” (EASEMENT)200 LF $69.00 $13,800.00 $54.00 $10,800.00 $63.00 $12,600.00 $56.70 $11,340.00 $102.00 $20,400.00 10 REINSTATEMENT OF SERVICE LATERALS 50 EACH $25.00 $1,250.00 $85.00 $4,250.00 $162.75 $8,137.50 $147.00 $7,350.00 $125.00 $6,250.00 11 PROTUDING TAP REMOVAL 10 EACH $115.00 $1,150.00 $150.00 $1,500.00 $262.50 $2,625.00 $472.50 $4,725.00 $400.00 $4,000.00 12 LINING EXISTING SANITARY MANHOLE 200 LF $164.00 $32,800.00 $140.00 $28,000.00 $350.00 $70,000.00 $115.50 $23,100.00 $290.00 $58,000.00 13 TELEVISED INSPECTION SEWERS (PROVISIONAL)1500 LF $2.00 $3,000.00 $3.00 $4,500.00 $4.20 $6,300.00 $3.15 $4,725.00 $3.50 $5,250.00 14 HEAVY CLEANING (8"-15" PIPE)200 LF $4.00 $800.00 $3.25 $650.00 $11.55 $2,310.00 $15.00 $3,000.00 $4.00 $800.00 $317,110.00 $342,422.50 $381,525.00 $477,800.00 $398,200.00 $317,110.00 $342,422.50 $381,525.00 $477,800.00 AS CORRECTED Award To Total Bid As read As corrected NAME OF BIDDER:VISU-SEWER, INC INSITUFORM TECHNOLOGIES USA, LLC BENCHMARK CONSTRUCTION CO, INC. HOERR CONSTRUCTION, INC. 58 Tabulation of BidsDate:ItemQuantity Unit Price Total Unit Price Total Unit Price Total Unit Price TotalCured-In-Place Pipe, Sanitary 8"1072 $27.25 $29,212.00 $ 27.30 $ 29,265.60 $ 35.70 $ 38,270.40 $ 36.00 $ 38,592.00Cured-In-Place Pipe, Sanitary 8" 2938 $29.50 $86,671.00 $ 31.50 $ 92,547.00 $ 35.70 $ 104,886.60 $ 55.00 $ 161,590.00Cured-In-Place Pipe, Sanitary 10"256 $32.00 $8,192.00 $ 36.75 $ 9,408.00 $ 35.70 $ 9,139.20 $ 56.00 $ 14,336.00Cured-In-Place Pipe, Sanitary 10" 524 $33.75 $17,685.00 $ 37.80 $ 19,807.20 $ 35.70 $ 18,706.80 $ 60.00 $ 31,440.00Cured-In-Place Pipe, Sanitary 12"0 $36.85 $0.00 $ 31.50 $ 0.00 $ 45.15 $ 0.00 $ 51.00 $ 0.00Cured-In-Place Pipe, Sanitary 12" 0 $38.75 $0.00 $ 39.90 $ 0.00 $ 52.50 $ 0.00 $ 70.00 $ 0.00Cured-In-Place Pipe, Sanitary 15"0 $51.00 $0.00 $ 42.00 $ 0.00 $ 56.70 $ 0.00 $ 70.00 $ 0.00Cured-In-Place Pipe, Sanitary 15" 352 $54.00 $19,008.00 $ 63.00 $ 22,176.00 $ 56.70 $ 19,958.40 $ 102.00 $ 35,904.00Reinstatement of Service Laterals93 $85.00 $7,905.00 $ 162.75 $ 15,135.75 $ 147.00 $ 13,671.00 $ 125.00 $ 11,625.00Protruding Tap Removal0 $150.00 $0.00 $ 262.50 $ 0.00 $ 472.50 $ 0.00 $ 400.00 $ 0.00Lining Existing Sanitary Manhole16 $140.00 $2,240.00 $ 350.00 $ 5,600.00 $ 115.50 $ 1,848.00 $ 290.00 $ 4,640.00Televised Inspection of Sewers 0 $3.00 $0.00 $ 4.20 $ 0.00 $ 3.15 $ 0.00 $ 3.50 $ 0.00Heavy Cleaning (8"-15" pipe)0 $3.25 $0.00 $ 11.55 $ 0.00 $ 15.00 $ 0.00 $ 4.00 $ 0.00LOW BIDDER9014 South Thomas 1334 Enterprise Drive 2260 Southwind Blvd.2020-2022 McHenry County Municipal Partnering Initiative Sanitary Sewer Lining Bid City of McHenry Bid Tabulation (Year 2 Pricing)FOOTUnitFOOTFOOTFOOTFOOT5/7/2020Visu-Sewer, Inc. Insituform Technologies USA, LLCBenchmark Construction Co. Inc.Hoerr Construction, Inc.1601-D Luthy DriveRomeoville, IL 60446 Bartlett, IL 60103 Peoria, IL 61615Bridgeview, IL 60455EACH193,939.55 206,480.40 298,127.00EACHFOOTTotal Bid:170,913.00FOOTFOOTFOOTFOOTFOOT59 1 CITY OF MCHENRY PURCHASE ORDER Date: May 17, 2021 Purchase Order No. Owner Contractor/Vendor Architect/Engineer City of McHenry 333 South Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 Contact: Derik Morefield, City Administrator Phone: Fax: Contact: 1.The Project. The project or “Work” includes all labor, material and equipment necessary for the City of McHenry 2021 Sanitary Sewer and Sanitary Manhole Lining and Rehabilitation program. Furnish the Work/items described below in accordance with the following plans and specifications: Q General Contract, dated _________, 20__ Q Specification No(s): ___________________, dated ______, 20__ Q Plans dated: __________________, 20___ Q Addendum No(s): ______________________________________ Q Other: McHenry County Municipal Partnering Initiative Joint Bid Proposal & Specifications Dated April 9, 2020. 2.Contract Price. The lump sum price of the Work under this Purchase Order is $170,913.00, allocated as follows: (Description of pricing). The following prices shall remain in effect for the duration of project: QUANTITY UNIT OF MEASURE DESCRIPTION/ITEMS UNIT PRICE EXTENSION 1072 2938 256 524 352 16 93 0 FOOT FOOT FOOT FOOT FOOT FOOT EACH EACH Cured In Place Pipe Sanitary 8” Cured In Place Pipe Sanitary 8” (easement) Cured In Place Pipe Sanitary 10” Cured In Place Pipe Sanitary 10” (easement) Cured In Place Pipe Sanitary 15” (easement) Lining Existing Manhole Reinstatement of Service Laterals Protruding Tap Removal $27.25 $29.50 $32.00 $33.75 $54.00 $140.00 $85.00 $150.00 $29,212.00 $86,671.00 $8,192.00 $17,685.00 $19,008.00 $2,240.00 $7,905.00 $0.00 TOTAL $170,913.00 NOTES: a) b) 3.□ Prevailing Wage Notice. If this box is checked, this Purchase Order called for the construction as a “public work” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01, et seq., which requires all contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus fringe benefits) in the county where the Work is performed. The Illinois Department of Labor (“Department”) publishes the prevailing wage rates on its website at http://www.state.il.us/agency/idol/rates/rates.htm. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s website for revisions to the prevailing wage rates. All contractors and subcontractors rendering services under this Purchase Order must comply with all requirements of the Prevailing Wage Act, including, but not limited to, all wage, notice and recordkeeping duties. 4.Contract Times. Contractor/Vendor agrees to commence Work within forty-eight (48) hours of receipt of the Owner’s Notice to Proceed, and to complete the Work no later than December 3, 2021. X Visu-Sewer, Inc. 9014 South Thomas Bridgeview, IL 60455 Contact: David Alexander David@visu-sewer.com 60 2 THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE ENTIRE AGREEMENT BETWEEN THE CITY/OWNER AND CONTRACTOR/VENDOR. No payment will be issued unless a copy of this Purchase Order is signed, dated and returned to the Owner. Material certifications/test reports required. All domestic material, unless otherwise specified. Purchase exempt from sales and/or use taxes. 61 3 ACCEPTANCE OF PURCHASE ORDER The parties, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of all terms and provisions herein contained. IN WITNESS WHEREOF, the parties hereto have executed this Purchase Order the day and year written below. CONTRACTOR/VENDOR: OWNER: City of McHenry _______________________________________________________ By: ________________________________________________ Title: Representative of Vendor authorized to execute Purchase Order Dated: _______________________________________________ SUPPLEMENTAL CONDITIONS 1. Acceptance of Purchase Order: This Purchase Order is an offer to contract, buy or rent and not an acceptance of an offer to contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that Contractor/Vendor’s acknowledgment or other response hereto states terms additional to or different from those set forth herein, this Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purchase Order may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered, and, in any event, shall be deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days from its date of issue. 2. Amendment, Modification or Substitution: This Purchase Order contains the entire agreement between the parties. Any modification or rescission thereof must be in writing and signed by Owner. No proposals or prior dealings of the parties or trade custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order. 3. Familiarity With Plans; Qualifications: Contractor/Vendor acknowledges that it (a) has examined the site of the proposed Work and is familiar with the conditions surrounding same; and (b) has examined the plans and drawings, and has studied and is aware of, and satisfied with, the requirements of the Contract Documents. Contractor/Vendor represents to Owner that it is fully experienced and properly qualified as an expert to perform the class of work provided for herein, and that it is properly equipped, organized and financed to handle such Work. Contractor/Vendor shall finance its own operations hereunder, shall operate as an independent contractor and not as the agent of Owner, and shall hold Owner free and harmless from all liability, costs and charges by reason of any act or representations of Contractor/Vendor, its agents or employees. 4. Workmanship; Safety: All Work shall be performed by Contractor/Vendor in a neat, skillful and workmanlike manner, and all materials furnished by Contractor/Vendor shall be new and of the best description and quality of their respective kinds, unless otherwise specified and ordered by Owner in writing. All Work and/or materials shall be subject to the inspection and approval of the Owner, its engineers and representatives. Contractor/Vendor is responsible for its own and its employees’ activities on the jobsite, including but not limited to, the methods of Work performance, superintendence, sequencing of Work, and safety in, on or about the jobsite area in which it is performing the Work under this Purchase Order. Owner and Contractor/Vendor shall not require any laborer or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health or safety, as determined under applicable federal and Illinois construction safety and health standards 5. Extras and Change Orders: No claim by Contractor/Vendor that any instructions, by drawing or otherwise, constitute a change in Contractor/Vendor’s performance hereunder, for which Contractor/Vendor should be paid additional compensation, shall be valid, unless prior to commencing such allegedly extra or changed performance, Contractor/Vendor shall have received a written supplement to this Purchase Order authorizing such performance signed on behalf of Owner by a person having actual authority to do so. No claim for additional compensation on the basis that Contractor/Vendor has incurred any expense by reason of any act or failure to act or Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days of the alleged act or failure to act and approved by Owner, provided, however, that if the Contractor/Vendor should be delayed in furnishing the articles, items, equipment or materials (hereinafter sometimes referred to as “goods”) or services or Work ordered herein, by the omission, neglect or default of Owner, its agents or employees, Contractor/Vendor shall be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of time for a period equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be paid. 62 4 6. Inspection and Acceptance: Owner shall have the right, at all reasonable times, to inspect and test all goods, materials or Work furnished or performed by Contractor/Vendor. Notwithstanding any prior inspection, the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to final inspection and acceptance by Owner at its jobsite. If, after inspection, Owner rejects any goods furnish by Contractor/Vendor thereunder, Owner may, at its election, return those goods to Contractor/Vendor at Contractor/Vendor’s expense, including the cost of any inspection and testing thereof. If Contractor/Vendor fails to proceed promptly with the correction or replacement of any rejected goods or Work, Owner may replace or correct such items or Work by purchase or manufacture and charge the cost incurred thereby to Contractor/Vendor or terminate this Purchase Order for default. By inspecting and not rejecting any goods and Work furnished thereunder, Owner shall not be precluded thereby from subsequently revoking its acceptance thereof if the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings applicable hereto, even if the defect does not substantially impair value to Owner. 7. Taxes, Delivery, Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the responsibility of Contractor/Vendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereunder are equipment, Contractor/Vendor shall give Owner two (2) working days’ advance notice of delivery. All goods or materials furnished by Contractor/Vendor should be shipped in the manner and at the times indicated on the face hereof at the expense of Contractor/Vendor, it being understood that the risk of loss with respect to such goods is with Contractor/Vendor until such goods come into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is tax exempt. The Owner’s tax-exempt number is E_______________________________. 8. Payment: Owner will make partial payments to the Contractor/Vendor from time to time for the Work performed and the materials furnished by the Contractor/Vendor. Provided, however, in no event shall Owner be obligated to pay Contractor/Vendor any sum that exceeds the Contract Price absent a written change order executed by Owner. 8.1 Prior to issuance of any payments by the Owner to the Contractor/Vendor, the Contractor/Vendor shall furnish to the Owner (in a form suitable to the Owner) an application for the payment then due, together with receipts, waivers of claim and other evidence showing the Contractor/Vendor’s payments for materials, labor and other expense incurred in the Contractor/Vendor’s Work hereunder. The Owner will, at all times, be entitled to retain ten percent (10%) of all monies due and owing to the Contractor/Vendor as a part security for the faithful performance of this Purchase Order. This ten percent (10%) so withheld will not be paid to the Contractor/Vendor until the Owner has issued to the Contractor/Vendor a final acceptance of the Project. 8.2 Owner may withhold the whole or any part of any payment due to the Contractor/Vendor to the extent necessary to protect and indemnify the Owner from loss on account of (a) defective Work not remedied; (b) claims filed or reasonable evidence indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; or (d) Contractor/Vendor’s failure to furnish Owner with all written warranties and operational manuals for the Work. 8.3 Contractor/Vendor hereby authorizes the Owner (1) to deduct from any amount due or becoming due the Contractor/Vendor under this Purchase Order for all amounts owing from the Contractor/Vendor to (a) the Owner for back-charges or services furnished for the account of the Contractor/Vendor; (b) the Owner for damages sustained whether through negligence of the Contractor/Vendor or through failure of the Contractor/Vendor to act as may be otherwise detailed herein; (c) materialmen; (d) subcontractors; (e) laborers; and (f) others for services and materials furnished to the Contractor/Vendor for the Work performed under this Purchase Order, and (2) to apply the amount so deducted to the payment of said materials, services, damages or back- charges applying such monies so available in the order hereinbefore set forth. 8.4 Owner, without invalidating this Purchase Order, may make changes by altering, adding to or deducting from the Work to be performed. The value of any such changes will be determined as follows: (a) by the unit prices named in this Purchase Order, if any; or (b) by agreement in writing between the Owner and the Contractor/Vendor as to the value of the time and materials for the changes in the Work. In any event, the Contractor/Vendor will keep and present, in any form as the Owner may direct, a correct account of the net cost of any extra labor and materials, together with vouchers referring to the same. 8.5 Notwithstanding the payment in full for the Work hereunder, the Contractor/Vendor will be liable to repair or replace any imperfect workmanship or other faults; and if the Contractor/Vendor fails to repair or replace the imperfect workmanship or other faults, the Owner may do the Work and recover from the Contractor/Vendor the cost and expense thereof. No payment on account will be construed or considered as an approval of the Work for which payment is made. 9. Contractor/Vendor Warranty: Contractor/Vendor warrants, in addition to all warranties which are imposed or implied by law or equity, that all materials and Work furnished thereunder (a) shall confirm to any specifications and drawings applicable to this Purchase Order; (b) shall be merchantable and of good quality and workmanship; (c) shall be fit for the purpose intended as well as the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from defects for a period of one (1) year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, for one (1) year or such longer period as is specified in the Contract Documents, from the date any such goods, materials or Work hereunder is accepted in writing by Owner. Contractor/Vendor expressly agrees that the statute of limitations with respect to Contractor/Vendor’s warranties shall begin to run on the date of acceptance by Owner. 10. Insurance and Bonds: Contractor/Vendor shall, at all times, maintain business automobile, commercial liability and workers compensation insurance covering its Work and all obligations under this Purchase Order, and shall name the Owner as an additional insured on its commercial liability insurance policies for Contractor/Vendor operations under this Purchase Order. Liability insurance 63 5 limits shall be in an amount sufficient to protect the Owner’s interests as they may appear herein, but in no event less than $1,000,000.00 per occurrence. Contractor/Vendor shall furnish and pay for surety bonds and with surety or sureties satisfactory to Owner, guaranteeing the full performance of all of the conditions and terms hereof and guaranteeing that Contractor/Vendor shall promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of Contractor/Vendor in connection with the Work. Such performance and payment bond shall be in an amount determined by Owner and copies of the surety bonds shall be provided to the Owner upon execution of this Purchase Order. 11. Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future director, officer, employee, partner, member or agent of any of them harmless from any and all claims , demands, liability, loss, damage, fines, penalties, attorney’s fees and litigation expenses arising out of injury to, including the death of, persons and/or damage to property, to the extent caused by the negligent acts or omissions of the party providing such indemnification. Further: 11.1 Contractor/Vendor acknowledges that any such items or Work furnished hereunder may include in whole or in part with or without modification or improvements in equipment, machinery or items constructed by Owner, and that should such item or Work prove defective such charges claimed by Owner shall include consequential damages, penalties, taxes or assessments (including punitive damages), including counsel fees and the costs of defense, which may be imposed or incurred under any federal, state or local law, ordinance or regulation upon or with respect to (a) the payment of compensation to any individual employed by Contractor/Vendor; (b) any discrimination against any individual employed by Contractor/Vendor on the basis of race, color, religion, sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d) occupational safety and health. 11.2 In any and all claims against Owner or any of its agents or employees, by any employee of Contractor/Vendor, the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor/Vendor under workers compensation acts, disability benefits acts or employee benefit acts, or other applicable law. Contractor/Vendor assumes the entire liability for its own negligence, and as part of this Purchase Order waives all defenses available to Contractor/Vendor as an employer which limit the amount of Contractor/Vendor’s liability to Owner to the amount of Contractor/Vendor’s liability under any workers compensation, disability benefits or employee benefit acts. 12. Warranties and Indemnification: Contractor/Vendor agrees to provide the following warranties for the Work: (a) all workmanship to be warranted for a period of one (l) year - manufacturer warrants material; and (b) all other warranties contained elsewhere in the Contract Documents or Supplemental Conditions hereto. Further, Contractor/Vendor shall fully indemnify and save the Owner harmless from all claims, liens, fees, and charges, and the payment of any obligations arising thereunder, pursuant to the provisions in the Supplemental Conditions hereto. 13. Patents: Contractor/Vendor warrants that (a) goods furnished thereunder, and the sale and use thereof, shall not infringe any valid United States patent or trademark; and (b) Contractor/Vendor shall indemnify Owner for its costs to defend any suit instituted against Owner, its agents or customers, charging infringement of any United States patent or trademark by virtue of the possession, use or sale of any goods furnished thereunder is enjoined because of patent infringement. Contractor/Vendor, within a reasonable amount of time, shall, at Contractor/Vendor’s expense, procure for Owner its agents or customer, the right to continue using such goods with non- infringing goods or modify such goods so that they become non-infringing or remove such goods and refund to Owner any sums paid therefore, including transportation and installation charges. 14. Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, by written notice of default to Contractor/Vendor, cancel the whole or any part of this Purchase Order (a) if Contractor/Vendor fails to make delivery of the goods or perform the services within the time specified herein or any extensions thereof; or (b) if Contractor/Vendor fails to perform or so fails to make progress as to endanger performance thereunder, and in either circumstance does not cure such failure within a period of two (2) days after receipt of notice from Owner specifying such failure. Owner, by written notice to Contractor/Vendor, may cancel the whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of the specifications pertaining thereto. If this Purchase Order is so canceled, the Contractor/Vendor shall be compensated as follows: (a) for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to this Purchase Order and service not performed, no compensation; and (c) for Contractor/Vendor’s lost profits or incidental or consequential loss, no compensation. 15. Remedies: Contractor/Vendor shall, for the duration of its warranties, at the discretion of Owner and at the expense of Contractor/Vendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or performed by Contractor/Vendor thereunder. In the event Contractor/Vendor fails to do so, Owner may furnish or perform the same, and may recover from Contractor/Vendor the cost and expense directly or indirectly resulting therefrom, including all consequential damages but not limited to the cost or expense of inspection, testing, removal, replacement, re-installation, destruction of other materials resulting therefrom, any increased cost or expense to Owner in its performance under contracts with others, and reasonable attorneys fees incurred by the Owner in connection with Contractor/Vendor’s default and Owner’s enforcement of its rights under this Purchase Order. The foregoing remedies shall be available in addition to all other remedies available to Owner in equity or at law including the Illinois Commercial Code. 64 6 16. Compliance With Laws: During the performance hereunder, Contractor/Vendor agrees to give all notices and comply with all Laws and Regulations of the United States and/or the State of Illinois applicable to the performance of the Work, including but not limited to those Laws and Regulations regarding the payment of prevailing wages, non-discrimination laws, employment of Illinois workers, labor, wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations, Owner shall not be responsible for monitoring Contractor/Vendor’s compliance with any Laws or Regulations. 17. Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by any party to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via facsimile or by electronic mail, with confirmation to the addresses shown on this Purchase Order. 18. Records, Reports and Information: Contractor/Vendor agrees to furnish Owner with reports and information regarding the Work performed under this Purchase Order, at such times as Owner may reasonably request, making full disclosure of efforts made by Contractor/Vendor and the results thereof. Contractor/Vendor agrees to maintain records, documents, and other evidence which will accurately show the time spent and Work performed under this Purchase Order for a minimum period of five (5) years after completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to Contractor/Vendor on a mutually agreed date and time. 19. Assignment: Contractor/Vendor shall not assign this Purchase Order without written consent of Owner. 20. Waiver: Either party’s failure to insist in any one or more instances, upon the strict performance of any provision hereof or to exercise any right hereunder shall not be deemed to be a waiver or relinquishment of the future performance of any such provision or the future exercise of such right, but the obligation of Contractor/Vendor and Owner with respect to such future performance shall continue in full force and effect. 21. Arbitration: Any controversy or claim arising out of or relating to this Purchase Order, or the breach thereof, shall be settled by binding arbitration (one arbiter only) administered by the American Arbitration Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, at the discretion of the City. The exclusive venue of all arbitration proceedings shall be the City of McHenry City Hall, 333 S. Green Street, McHenry, Illinois. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The City may elect, at its exclusive option, to file suit by litigation rather than arbitration with regard to enforcement of equitable remedies such as injunctive relief. In the event of arbitration or litigation of this Purchase Order, the non-prevailing party shall pay all fees and expenses incurred by the prevailing party in the said arbitration or litigation, including, but not limited to attorneys’ fees, filing costs, witness fees, and other general expenses of the litigation or arbitration. CONTRACTOR/VENDOR: CITY OF McHENRY Date Date Z:\M\McHenryCityof\PurchaseOrderConstruction.doc 65 1 2020 MCHENRY COUNTY MUNICIPAL PARTNERING INITIATIVE SEWER LINING SUMMARY OF WORK General Wherever the word "Owner" or "Engineer" appears in this document, it shall be interpreted to mean each municipality’s representative. Wherever the word “Contractor” appears in this document, it shall be interpreted to mean the firm, partnership, joint venture, or corporation contracting with each municipality for performance of prescribed work. Scope of Project This project includes quantities for sanitary and storm sewer lining in various sizes of cured-in-place pipe lining (CIPP), rehabilitation and restoration of structural integrity of the existing sanitary and storm sewer pipes by the Inversion and Curing of a Resin-Impregnated Tube process, and all related and appurtenant work. The work contained on this project is located within easements, license areas, or right-of-ways of the Village of Huntley, the Village of Algonquin, the Village of Cary, and the City of Woodstock. Each municipality has the right to delete from or add to the contract quantities without placing penalty to the contract unit costs for construction. The Village of Huntley further reserves the right to reject any and all bids or parts thereof, to waive any irregularities or informalities in bidding procedures and to award the contract in a manner best serving the interest of the municipality. Work included is shown on drawings prepared by and supplied by each municipality. The lining work shown on the drawings is not conclusive and is subject to change. Maintenance Bond The Contractor is required to furnish a maintenance bond approved by the municipality in the amount equal to ten percent (10%) of the contract price. This bond shall provide a guarantee against defective materials and workmanship on all materials, items and work furnished under this contract, including contract changes and additions for a period of one year from date of written final acceptance and final payment. If within the guarantee one (1) year period, any defects or signs of deterioration are noted which, in the opinion of the municipality, are due to the faulty installation, workmanship, or materials, the municipality shall notify the Contractor. At the Contractor’s expense, the Contractor agrees to make any and all repairs, adjustments or replacements to correct the condition/s to the complete satisfaction of the municipality work has been completed in. Contract Completion Date and Interim Completion Dates The Contractor shall execute the contract within 10 working days after contract award by each individual municipality. The Contractor shall start the work to be performed under the contract not later than 60 calendar days after the execution of the contract by the municipality. The Contractor shall complete all work under this Contract on or before, but no later than, 90 calendar days after the date of execution of the Contract by each municipality. 66 2 Design for Minimum CIPP Liner Thickness Product, Manufacturer / Installer Qualification Requirements: Since sewer products are intended to have a 50-year design life, and in order to minimize the Engineer’s risk, only proven products with substantial successful long-term track records will be approved. All trenchless rehabilitation products and installers must be pre-approved prior to the formal opening of proposals. Products and Installers seeking approval must meet all of the following criteria to be deemed Commercially Acceptable: A. For a Product to be considered Commercially Proven, a minimum of 1,000,000 linear feet or 4,000 manhole-to- manhole line sections of successful wastewater collection system installations in the U.S. must be documented to the satisfaction of the Engineer to assure commercial viability. B. For a Contractor to be considered as Commercially Proven, the Contractor must satisfy all insurance, financial, and bonding requirements of the Engineer, and must have had at least 5 (five) years active experience in the commercial installation. In addition, the Contractor must have successfully installed at least 200,000 feet of the product bid in wastewater collection systems. Acceptable documentation of these minimum installations must be submitted to the Engineer. C. Sewer rehabilitation products submitted for approval must provide third party test results supporting the structural performance (short-term and long-term) of the product and such data shall be satisfactory to the Engineer. Test samples shall be prepared so as to simulate installation methods and trauma of the product. No product will be approved without independent third party testing verification. D. Both the rehabilitation manufacturing and installation processes shall operate under a quality management system which is third-party certified to ISO 9000 or other recognized organization standards. Proof of certification shall be required for approval. Documentation for products and installers seeking pre-approved status must be submitted no less than two weeks prior to proposal due date to allow time for adequate consideration. The Engineer will advise of acceptance or rejection a minimum of three days prior to the due date. All required submittals must be satisfactory to the Engineer. Materials A. Tube - The sewn Tube shall consist of one or more layers of absorbent non-woven felt fabric and meet the requirements of ASTM F1216, Section 5.1 or ASTM F1743, Section 5.2.1 The tube shall be constructed to withstand installation pressures, have sufficient strength to bridge missing pipe, and stretch to fit irregular pipe sections. Additional requirements for the Tube include: 1. The wet out Tube shall have a relatively uniform thickness that when compressed at installation pressures will equal or exceed the calculated minimum design thickness. 2. The Tube shall be manufactured to a size that when installed will tightly fit the internal circumference and length of the original pipe. Allowance should be made for circumferential stretching during inversion. Overlapped layers of felt in longitudinal seams that cause lumps in the final product shall not be utilized. 3. The outside layer of the Tube shall be coated with an impermeable, flexible membrane that will contain the resin and all the resin impregnation (wet out) procedure to be monitored. 4. The Tube shall be homogeneous across the entire wall thickness containing no intermediate or encapsulated elastomeric layers. No material shall be included in the Tube that may cause delamination in the cured CIPP. No dry or unsaturated layers shall be evident. 5. The wall color of the interior pipe surface of CIPP after installation shall be a relatively light reflective color so that a clear detailed examination with closed circuit television inspection equipment may be made. 67 3 6. Seams in the Tube shall be stronger than the non-seamed felt material. 7. The Tube shall be marked for distance at regular intervals along its entire length, not to exceed 5 ft. Such markings shall include the Manufacturer’s name or identifying symbol. The tubes must be manufactured in the USA. B. Resin - The resin system shall be a corrosion resistant polyester, vinyl ester, or epoxy system including all required catalysts, initiators or hardeners that when cured within the tube create a composite that satisfies the requirements of ASTM F1216 and ASTM F1743, the physical properties herein, and those which are to be utilized in the design of the CIPP for this project. The resin shall produce a CIPP that will comply with the structural and chemical resistance requirements of this specification. Structural Requirements A. The CIPP shall be designed as per ASTM F1216. The CIPP design shall assume no bonding to the original pipe wall. B. The Contractor must have performed long-term testing for flexural creep of the CIPP pipe material installed by his Company. Such testing results are to be used to determine the long-term, time dependent flexural modulus to be utilized in the product design. This is a performance test of the materials (Tube and Resin) and general workmanship of the installation and curing. A percentage of the instantaneous flexural modulus value (as measured by ASTM D790 testing) will be used in design calculations for external buckling. The percentage, or the long-term creep retention value utilized, will be verified by this testing. Retention values exceeding 50% of the short-term test results shall not be applied unless substantiated by qualified third party test data to the Engineer’s satisfaction. The materials utilized for the contracted project shall be of a quality equal to or better than the materials used in the long-term test with respect to the initial flexural modulus used in the CIPP design. C. The Enhancement Factor ‘K’ to be used in ‘Partially Deteriorated’ Design conditions shall be assigned a value of 7. Application of Enhancement (K) Factors in excess of 7 shall be substantiated through independent test data to the satisfaction of the Engineer. The layers of the cured CIPP shall be uniformly bonded. It shall not be possible to separate any two layers with a probe or point of a knife blade so that the layers separate cleanly or the probe or knife blade moves freely between the layers. If the layers separate during field sample testing, new samples will be required to be obtained from the installed pipe. Any reoccurrence may cause rejection of the work. The following are the minimum nominal required CIPP (resin liner) thicknesses: A. Existing sanitary and storm sewer pipe diameter eight (8), ten (10) and (12) inch pipe- minimum nominal liner thickness six (6.0) millimeter. B. Existing sanitary and storm sewer pipe diameter fifteen (15) inch to eighteen (18) inch pipe- minimum nominal liner thickness seven and one half (7.5) millimeter. C. Existing sanitary and storm sewer pipe diameter twenty one (21) inch - minimum nominal liner thickness nine (9.0) millimeter. D. Existing sanitary sewer pipe diameter twenty four (24) inch - minimum nominal liner thickness ten and one half (10.5) millimeter. The Contractor shall calculate and verify the above referenced liner thickness requirements based on the fully deteriorated host pipe condition with a safety factor of two (2) as indicated in ASTM F 1216 design considerations. The existing pipe shall not be considered as providing any structural support to the liner pipe. In the liner thickness calculations, the enhancement factor (K) shall not be greater than 7.0, the minimum safety factor shall be 2.0, and the flexural modulus of elasticity shall be reduced 50% to account for long term effects and used in the design 68 4 equation EL. Actual values of pipe ovality and depth shall be used whenever possible. If ovality cannot be obtained, the minimum ovality of the host pipe shall be 5 percent. No liner will be approved for installation until liner thickness calculations have been submitted and reviewed for conformance with the specifications and installation requirements. Only if the calculated liner thickness exceeds the above referenced requirements the Contractor shall notify the municipality Engineer and a determination shall be made as to which liner thickness shall control. Testing Requirements A. Chemical Resistance - The CIPP shall meet the chemical resistance requirements of ASTM F1216. CIPP samples for testing shall be of tube and resin system similar to that proposed for actual construction. It is required that CIPP samples with and without plastic coating meet these chemical-testing requirements. B. Hydraulic Capacity - Overall, the hydraulic cross-section shall be maintained as large as possible. The CIPP shall have a minimum of the full flow capacity of the original pipe before rehabilitation. Calculated capacities may be derived using a commonly accepted roughness coefficient for the existing pipe material taking into consideration its age and condition. C. CIPP Field Samples - When requested by the Engineer, the Contractor shall submit test results from field installations in the USA of the same resin system and tube materials as proposed for the actual installation. These test results must verify that the CIPP physical properties specified herein have been achieved in previous field applications. Samples for this project shall be made and tested as Follows: CIPP samples shall be prepared for each installation designated by the Owner/Engineer or approximately 20% of the project’s installations. Pipe physical properties will be tested in accordance with ASTM F1216 or ASTM F1743, using either sampling method proposed. The flexural properties must meet or exceed the values listed in Table 1 of ASTM F1216 or the values submitted to the Owner/Engineer by the Contractor for this project’s CIPP wall design, whichever is greater. Required Submittals Submit to the Engineer, for approval, product data and catalogue cuts for all materials used in the installation of the CIPP, prior to ordering of material. Submittals shall contain: 1. Date of submittal and dates of previous submittals. 2. Project title and number. 3. Contract identification. 4. Names of: a. Contractor b. Supplier c. Manufacturer 5. Identification of product, with identification numbers, and drawing and specification section numbers. 6. Field dimensions, clearly identified. 7. Identify details required on drawings and in specifications. 8. Show manufacturer and model number, give dimensions, and provide clearances. 9. Relation to adjacent or critical features of work or materials. 10. Applicable standards, such as ASTM or Federal Specification numbers. 11. Identification of deviations from Contract Documents. 12. Identification of revisions on resubmittals. 13. Eight-inch by 3-inch blank space for Contractor and Engineer stamps. 14. Contractor's stamp, signed, certifying to review of submittal, verification or products, field measurement, field construction criteria, and coordination of information within submittal with requirements of work and Contract Documents. 69 5 All of the above noted submittal process is incidental to work performed. Sequence of Operations The contractor shall coordinate work in a manner that will cause as little inconvenience to traffic as possible. The Contractor shall work closely with municipality Officials, Fire, Police Departments and other Contractors in coordinating interruption to normal traffic and parking facilities, access to homes and businesses, and inconvenience to the public. The proposed work sequence for the Contractor follows: 1. The proposed sewer main pipe locations and conditions have been determined from the available records. It is the Contractor's responsibility to review the available records, obtain additional new video records for evaluation of existing sewer system condition, field verify locations, elevations and diameters of all to be lined sewer pipes prior to ordering the appropriate materials. 2. Clean existing manholes and sewer lines to condition necessary for proper installation of lining material, including root cutting, removal of debris and other protruding obstructions. 3. Rehabilitate existing sewer systems. 4. Reinstate and reconnect active sewer service connections If the Contractor proposes a different work schedule than outlined above, the Engineer’s written approval of the modified schedule must be obtained in advance. Material Storage and Removal The Contractor shall not deliver and store any material on the project site more than one week in advance before commencing with this work. Paved portions of the street may be used for material storage and the exact material storage location shall be approved by the Engineer. Any remnants of construction materials, debris and litter generated by the Contractor shall be collected and removed off the jobsite periodically (every week) or the same day if requested by the Engineer. Any required pavement repair and parkway restoration (sodding), due to the damage caused by on-site material storage, shall be borne by the Contractor and be considered incidental to the contract. Quality Assurance Codes and Standards references: 1. Illinois Department of Transportation a. Standard Specifications for Road and Bridge Construction (Current Edition) (IDOTSPECS). b. Illinois Department of Transportation. Bureau of Design. Highway Standards (ILHWSTDS). c. Illinois Department of Transportation. Bureau of Local Roads. d. BLR Standard 17-3 - Standard Design Typical Application of Traffic Control Devices for Day Labor Construction on Rural Local Highways. e. BLR Standard 21-6 - Standard Design Typical Application of Traffic Control Devices for Contract Construction on Rural Local Highways. 2. Standard Specifications for Water & Sewer Main Construction in Illinois, latest edition (SS W&S) 3. American Society for Testing and Materials (ASTM) F 1743, latest edition. 4. ASTM Standard F 1216 “Rehabilitation of Existing Pipelines and Conduits by the Inversion and Curing of a Resin-Impregnated Tube” latest edition. 5. Local municipal improvement codes. 70 6 Work Quality Inspection As part of post lining testing, the Contractor may be requested by the Engineer to open manholes for field inspection and/or “punch list” generation at no additional cost to the municipality when project is complete. Existing Sewer System Condition Evaluation-Prior to Lining Work The existing sewer main pipe condition and sewer service pipe locations have been determined from the available records. Each municipality will provide manhole to manhole lengths, pipe sizes and location maps. However, it is the Contractor's responsibility to re-inspect the condition of the existing sewer system. The interior of the sewer pipe and service connections shall be carefully inspected to determine the location of any conditions that may prevent proper installation of the impregnated tube, such as defective (protruding) service connections collapsed or crushed pipe and reductions in ovality of more than ten (10%) percent. These conditions shall be recorded and brought to the attention of each municipality so that they may be corrected prior to lining. The Owner reserves the right to review pre-lining recordings prior to lining. The Contractor shall use an experienced personnel trained in the use of closed circuit television in existing sewer systems, which shall furnish the necessary labor, tools, equipment, and appurtenances to perform the sewer televising services as specified. The television inspection equipment and procedures used shall comply, but are not limited, with the following: 1. The sewer inspections shall be recorded digitally directly on the DVD (not on VHS transposed over to DVD). Recording playback shall be at the same speed that it was recorded. Cost of supplying two DVD’s and reports to the municipality shall be included in the bid’s unit price. A complete recording shall be made of each line televised. A voice recording shall be done on the DVD. 2. Location of sewer lines inspected using manhole number (sanitary sewer) and street addresses (storm sewer). 3. Quadrant location of all leaks and cracks. 4. Size (diameter) of sewer line televised. 5. Location of building service connections 6. The footage and manhole numbers shall appear on the screen at all times. 7. Television Inspection logs shall be reported in the sequence as they appear on the DVD’s. 8. The sewer televising camera shall have the capability of a rotating lens. While televising the sewer pipe, the Contractor will rotate the camera so as to look in the service and determine if the service is capped or active (in service). This shall also be reflected in the reports. (i.e. capped or live) 9. The Contractor will increase the skids on the camera to the proper size so that camera is in the center of the sewer pipe. 10. Deep sags are to be dewatered so that proper television inspection can be performed. 11. Any point repairs necessary prior to lining shall either be handled by the municipality directly or shall be considered a change order. Any deviation from the location and/or quantity indicated in bid documents shall be noted and brought to the attention of the Engineer, so that the bid quantities may be adjusted prior to commencing with any sewer repair/lining work. Sewer Pipe Cleaning Refer to Special Provision. 71 7 Sewer Flow Bypassing Sewer flows will occur during the sewer pipe repair/lining work. It shall be the responsibility of the Contractor to plan and execute, where necessary, sewer bypass pumping operations sufficient to avoid causing sewer back-ups for each municipality residential and commercial customers and to avoid illegal discharge onto land or into waterways. Contractor shall ensure that all bypass hoses are in good, working condition, not damaged, i.e., leaking. The contractor shall also supply adequate hose length to reach the next downstream manhole prior to commencing such work. In the event that bypass hoses need to cross the roadway, the contractor will need to furnish traffic ramp and bump signage in both directions along with standard Traffic Control and Protection. The pump and bypass lines shall be of adequate capacity and size to handle the sewer flow. The Contractor shall be responsible for proper scheduling of all work, taking into consideration the possibility of rapid increases in flow resulting from rainfall and other natural events, and shall be fully prepared for all adverse conditions that may arise. Each municipality approval is required for any bypass pumping operation that goes beyond normal working hours. The contractor is responsible for maintaining the pump, and all appurtenances including lines at all times during a bypass operation. The cost associated with sewer bypassing shall be considered incidental to the cost of the contract. The Contractor shall bear all costs arising from failure to anticipate bypass pumping needs, including, but not limited to the emergency stoppage of work, remobilization, removal and replacement of damaged work, emergency response by municipality personnel and compensation for damage to public and private property. Corrective work Any lining installation that fails to meet performance standards as identified herein, or contains other significant defects shall be subjective to corrective action. Each municipality shall notify in writing of any work that is rejected, and shall specify the reasons for rejection. Within 10 days of receiving notice of rejected work, the Contractor shall submit a written proposal to the municipality detailing the proposed corrective action for each item of rejected work. The Contractor shall not proceed with corrective action until the Engineer has approved the proposed corrective action. All corrective work must meet the standards and specifications set forth in this contract. If determined that the existing sewer service is damaged by cutting of the liner, the municipality will allow the use of Performance Pipelining Tee-Liner process or the municipality Engineer approved equal for service restoration. If it appears that there is no acceptable alternative for sewer repair, the municipality may require the Contractor to remove all or a portion of the defective lining and install new lining in place. All expenses for a defective sewer repair/relining work and material shall be borne by the Contractor. 72 8 Prosecution and Progress The Contractor shall complete all work under this Contract within 90 calendar days of signed contract. Failure to complete the work will result in liquidated damages as specified in Section 108 of the Standard Specifications (IDOTSPECS). Contractor’s Use of Premises 1. Coordinate use of premises under direction of Engineer. 2. Assume full responsibility for protection and safekeeping of products under this Contract. 3. Obtain and pay for use of additional storage or work areas needed for operations at no additional cost to Owner. 4. Conduct operations to ensure least inconvenience to general public. 5. See Appendix B for each municipality’s additional input on local parking plan as applicable. Pre-construction Meeting A pre-construction meeting with the Contractor will be held with each municipality to discuss all issues pertaining to this project. The contractor is requested to bring the following information to this meeting: 1. The Contractor’s proposed construction schedule. 2. Name of sub-contractors (if applicable) involved in these projects. 3. Name of Project Manager. 4. Name of individual responsible for traffic control and maintenance 5. Emergency Contact. Weekly Meetings Regular weekly meetings between the Contractor Project Manager and the Engineer are required. The proposed Contractor’s working schedule for the next two (2) weeks shall submitted to the Engineer during each meeting. If any modifications to the proposed schedule are requested by the Engineer, the Contractor shall adjust his proposed schedule accordingly. Protection of Trees Every effort shall be made by the Contractor when working near trees and shrubs to preserve same from harm. No trees or shrubs shall be removed unless so indicated on the Plans or as authorized in the field by the Engineer. The Contractor shall be responsible for damage to or loss of any tree or shrub not specifically designated to be removed. Damage to tree limbs shall be held to a minimum. Shrubs and tree limbs shall be tied back wherever necessary to prevent their loss or damage. Wherever damage by construction equipment to limbs and branches is unavoidable, they shall be pruned before starting work and sealed in accordance with best forestry practice. No pruning of tree limbs or branches will be allowed without the written permission from the Engineer. If pruning is necessary and approved, it will be done by an approved licensed landscape contractor, if the Engineer deems it is necessary. The Contractor shall contact the Engineer at least 24 hours prior to his need to prune. Tree protection shall be incidental to the Contract. 73 9 Safety The Contractor shall comply with State, Local, and Federal Safety and Health regulations applicable to the work being performed including OSHA approved confined space entry procedures. Prior to entering access areas such as manholes, and performing inspection or cleaning operations, an evaluation of the atmosphere to determine the presence of toxic or flammable vapors or lack of oxygen must be undertaken in accordance with Local, State, or Federal Safety regulations. The cost associated with the above referenced safety precautions shall be considered incidental to the cost of the contract. Traffic Control The Contractor shall obtain, erect, maintain and remove all signs, barricades, flagmen and other traffic control devices as may be necessary for the purpose of regulating, warning or guiding traffic. Placement and maintenance of all traffic control devices shall be as directed by the Engineer and in accordance with the applicable parts of Article 107.14 of Standard Specifications and the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. All traffic protection will be considered incidental to the cost of the Contract and will not be paid for separately. Water Usage See Appendix B for each municipality’s additional input on local water usage plan. Pay Estimates Each municipality will provide a spreadsheet that will list the segments and sewer pipe lengths to be lined. The contractor shall submit any changes at time of submittal of pay estimates, and two week schedules. The spreadsheet shall include at a minimum, the following items: street name (from – to); segment (from manhole to manhole); actual length; size of pipe; unit cost; service connections reinstated; protruding taps. The items mentioned above are in addition to other required submittals, i.e., certified payroll, waivers of lien, invoice, and electronic payout form (provided by each municipality). Pay estimates shall be submitted by the Contractor once a month. Payout Procedures Each municipality payout procedure schedule will be submitted to the contractor at the preconstruction meeting. A monthly pencil draw meeting must be held between the contractor’s representative and each municipality project manager to agree on the quantities to be submitted for payment. If a pencil draw meeting is not held, the project manager will submit to the contractor the latest quantities measured by municipality staff and those numbers must be used for the current billing period. If the contractors submitted quantities are different than those agreed to or submitted to each municipality, the municipality will proceed with the invoice approval of the lesser amount per line item (either the contractor’s itemized invoice or the inspected and approved item quantity by the municipality inspectors) for payment. In no case, will the line item invoice payment exceed the inspected and approved quantity per municipality inspection requirements. Applications for payment must be submitted on a municipality approved itemized invoicing form that includes pay item descriptions, original contract quantities and unit prices, previous, current and total quantity summaries, and approved change orders. Other required submissions include the current waivers of lien, contractor’s affidavits, contractor’s sworn statement, certified payroll report, and any other documents or invoice paperwork as requested by each municipality. Any questions pertaining to payments are to be forwarded to the municipal project manager or the Engineer. Contractors shall not call each municipality Finance Department with questions regarding pay applications. The pay 74 10 application process is approximately six weeks from the pencil draw meeting to the issuance of checks. All checks will be mailed and no allowances will be made to hold checks for pickup. Payment for Extra Work The methods for measurements and payments for Extra work shall be in accordance with the applicable articles of Section 109 of the Standard Specifications. Extra work shall not be started until authorization from the Engineer is received. Extra work will be paid for at either the contract price, a lump sum price or agreed unit prices, or on a force account basis. If a force account basis method for payment is used, than the procedures outlined in the Illinois Department of Transportation Construction Memorandum 08-09: Force Account Billing, dated January 1, 2008 shall be followed by the Contractor. As indicated in the above referenced Memorandum particular attention should be paid to the following: 1. Each day the force account is being performed Form BC 635; Extra Work shall be completed and submitted to the Engineer. 2. The most recent edition of Equipment Watch’s Rental Rate Blue Book will be used as the source of equipment rates for force account billing. Public Advisory A minimum of two weeks prior to commencing with sewer repair/lining work the Contractor shall coordinate with each municipality to provide general public notice of the work to be done. Public advisory services will be required to notify all parties whose sewer services will be out of commission and to advise against water usage until the sewer service is back in service. This is the responsibility of the Contractor. Written notices must be approved by each municipality prior to publication, and must contain specific information as to when the sewer service disruption will begin and end. Notices shall be delivered not less than 48 hours before service interruption. No customer shall be deprived of sanitary sewer service for more than twelve consecutive hours unless approved by the Engineer. The Contractor shall assume responsibility and liability for any sewer backups or other damages sustained by residents or businesses as a result of testing, cleaning, lining or any other part of the work. The Contractor shall arrange and pay for professional cleaning and/or repair services where required at no additional cost to the municipality. The foregoing assumption of responsibility and liability will be waived by the Owner in the case of backups caused by the failure to reinstate laterals erroneously determined to be abandoned by the Owner. "No Parking - Police Order" signs are available upon request at the office of the Engineer. All such notices shall be removed by the Contractor immediately upon the completion of work in each block. The cost associated with public advisory shall be considered incidental to the cost of the contract. Hours of Construction See Appendix B for each municipality’s hours of construction. 75 11 Protection of Environment The protection of environment shall include: 1. Contractor, in executing work, shall maintain work areas on- and off-site free from environmental pollution that would be in violation of any federal, state or local regulations. 2. Take adequate measures to prevent impairment of operation of existing sewer systems. Prevent construction material, earth, or other debris from entering sewers or sewer structures. 3. Observe rules and regulations of State of Illinois and agencies of U.S. government prohibiting pollution of any lake, stream, river or wetland by dumping of refuse, rubbish, dredge material or debris therein. 4. Comply with procedures outlined in U.S. EPA manuals entitled, "Guidelines for Erosion and Sedimentation Control Planning and Implementation," Manual EPA-R2-72-015 and "Processes, Procedures, and Methods to Control Pollution Resulting from All Construction Activity," Manual EPA 430/9-73-007. 5. Dispose of excess excavated material and other waste material in a lawful manner. 6. Minimize air pollution by wetting down bare soils during windy periods, requiring use of properly operating combustion emission control devices on construction vehicles and equipment used by Contractors, and encouraging shutdown of motorized equipment not actually in use. 7. Trash burning will not be permitted on construction site. 8. Chemicals used during project construction or furnished for project operation, whether herbicide, pesticide, disinfectant, polymer, reactant, or of other classification, must show approval of either U.S. EPA or U.S. Department of Agriculture or any other applicable regulatory agency. 9. Use of such chemicals and disposal of residues shall be in conformance with manufacturer's instructions. 10. Conduct operations to cause lease annoyance to residents in vicinity of work, and comply with applicable local ordinances. 11. Equip compressors, hoists, and other apparatus with such mechanical devices as may be necessary to minimize noise and dust. 12. Equip gasoline or oil operated equipment with silencers or mufflers on intake and exhaust lines 13. Line storage bins and hoppers with material that will deaden sounds. 14. Conduct operation of dumping rock and of carrying rock away in trucks so as to cause minimum of noise and dust. Clarification All here-in referenced conditions and items: Pre-Construction and Weekly Coordination Meetings, Maintenance Bond, Notifications, Coordination with other Contractors, Work Scheduling and Phasing, Sewer Flow bypassing, Dirt and Dust Control, Safety, Pre-lining and Post lining sewer evaluation, 2 DVD copies with 2 reports, Corrective work, etc. are considered incidental to the contract and shall be included in the sewer lining work unit price. 76 12 SPECIAL PROVISION FOR CURED-IN-PLACE PIPE It is the Contractor's responsibility to inspect the condition of the existing sewer system after all sewer repair/lining work is complete. The Contractor shall use an experienced personnel trained in the use of closed circuit television in existing/repaired sewer systems, which shall furnish the necessary labor, tools, equipment, and appurtenances to perform the sewer televising services as specified. The television inspection equipment and procedures used shall comply, but are not limited, with the following: 1. The sewer inspections shall be recorded digitally by DVD. Recording playback shall be at the same speed that it was recorded. A complete recording shall be made of each line televised. A voice recording shall be done on the DVD. 2. Location of sewer lines inspected using manhole number (sanitary sewer) and street addresses (storm sewer) 3. Post lining television inspection shall include rotating the lens to inspect all reinstated sewer services. Inspection of service opening shall be of the liner cutting to determine if opening is sufficient. If determined that the existing service is damaged by cutting of the liner, the municipality will allow the use of Performance Pipelining Tee-Liner process or municipality Engineer approved equal for restoration. 4. Location of building service connections. 5. The footage and manhole numbers shall appear on the screen at all times. 6. Television Inspection logs shall be reported in the sequence as they appear on the DVD’s. 7. The Contractor will increase the skids on the camera to the proper size so that camera is in the center of the sewer pipe. 8. Deep sags are to be dewatered so that proper television inspection can be performed. Other incidental and measure of payment requirements to the cured-in-place pipe lining include: 1. Mobilization and site preparation. 2. Existing sewer system televising and cleaning before lining process 3. Televising of sanitary and storm sewer to determine installed conditions. 4. Placement of lining material within sanitary and/or storm sewer. 5. All manhole connections shall be water tight. 6. Flow control, including bypass pumping, if required. 7. Reinstatement and reconnection of active sewer service connections. 8. CCTV Examination: Televise interior of pipe after completion of work and provide DVD to Engineer. Use pan and tilt color 3 lux camera to view the sewer service lateral connections. 9. Sewer testing and internal inspections of installation. 10. Pavement damage and restoration. 11. Parkway damage and restoration. 12. Cleanup. 13. Other appurtenant and incidental work. 14. Full-time traffic control surveillance by contractor. 15. Each DVD will be permanently labeled with the following information. a. Job/Work Order No.: b. Contractor Name: c. CD No.: d. Date Televised: e. Date Submitted: f. Street/Easement (Location): 77 13 g. Upstream MH h. Downstream MH 16. Data shall be configured according to the definitions and database structures included in this specification. Video must be able to be viewed using Windows Media Player 9 Series and have the ability to use all features of the video player including fast forward capability. 17. Measure sewer in linear feet (lf) on straight horizontal line along centerline of sewer. Do not include distance through manholes in measurement. The prior to lining sewer condition evaluation information and the post lining sewer condition evaluation information shall be recorded on the same DVD. Cost of supplying two DVD copies and reports to each municipality shall be included in the sewer lining work unit price. Basis of Payment – Cured-In-Place Pipe Payment shall be made for the contract unit price per lineal foot for CURED IN PLACE PIPE, of the diameter specified, which price shall be in full for labor, material, testing and equipment required for complete and operational existing sewer main rehabilitation. 78 14 SPECIAL PROVISION FOR CURED-IN-PLACE PIPE (EASEMENT) The work under this pay item shall be identical to the work under CURED-IN-PLACE PIPE. This pay item shall be applied for lining of sewers in off-road areas or on private property where additional notice, coordination may be required and operations may be delayed due to access issues. The Municipalities will work with the Contractor to coordinate with residents and minimize disruption to private property while allowing the work to proceed. Basis of Payment – Cured-In-Place Pipe (Easement) Payment shall be made for the contract unit price per lineal foot for CURED IN PLACE PIPE (EASEMENT), of the diameter specified, which price shall be in full for labor, material, testing and equipment required for complete and operational existing sewer main rehabilitation. 79 15 SPECIAL PROVISION FOR REINSTATEMENT OF SERVICE LATERALS The reinstatement of service laterals shall include the costs of: 1. Site Preparation. 2. Protecting existing utilities, site objects and new work. 3. Contractor shall certify a minimum of two complete functional cutters plus key spare components are on the job site before each installation. 4. Re-open branch connections without excavation, utilizing a remotely controlled cutting device, monitored by a CCTV. 5. Branch (service) connections shall be re-established at a minimum of 95% of the flow capacity and shall be wire brushed smooth, without damaging PVC services, to full diameter of openings. 6. If it is determined that the existing service is damaged by cutting of the liner, the Engineer will allow the use of Performance Pipelining Tee-Liner process, or approved equal method, for service restoration. No additional compensation will be provided for the required service repair work. 7. No additional payments will be made for excavations for the purpose of reopening connections and the Contractor shall be responsible for all costs and liability associated with such excavation and restoration work. 9. Cleanup. 10. Collect all reinstatement coupons at the next downstream manhole. All excess lining material is to be removed from the sewer system. 11. Other appurtenant and incidental work. 12. General requirements of sections listed. 13. Traffic control and protection. 14. Unless otherwise directed by the Owner or his authorized representative, all active laterals will be reinstated. The Owner reserves final authority to determine if laterals are active or abandoned, and to omit the reinstatement of laterals determined to be abandoned. Basis of Payment – Reinstatement of Service Laterals Include cost of work listed herein in unit price each for REINSTATEMENT OF SERVICE LATERALS. 80 16 SPECIAL PROVISION FOR PROTRUDING TAP REMOVAL The protruding tap removal shall include the costs of: 1. Site Preparation. 2. Protecting existing utilities, site objects and new work. 3. Removal of protruding taps utilizing a remotely controlled cutting device. 4. CCTV record image of before and after tap removal. 5. Cleanup. 6. Other appurtenant and incidental work. 8. General requirements of sections listed. 9. Traffic control. Basis of Payment – Protruding Tap Removal Include cost of work listed herein in unit price each for PROTRUDING TAP REMOVAL. 81 17 SPECIAL PROVISION FOR SEWER CLEANING – STANDARD GRADE At locations indicated on the planning documents, or as otherwise specified by the OWNER standard grade cleaning measures shall be used to clean sewers of the size indicated in preparation for televised inspection. SEWER CLEANING CRITERIA: The CONTRACTOR shall provide all labor, materials, and equipment to clean the sewers segments specified. Sewer cleaning is defined as the removal of all foreign materials from the pipe system so as to restore the hydraulic capacity to within ninety-five percent of the theoretical carrying capacity. Generally this performance will be considered to be achieved when all loose debris and deposits, and all tree roots exceeding four inches (4") in length have been removed. Sewer cleaning is considered as the activity common to the preparation required for the televised inspection. Such cleaning involves the removal of all sludge, dirt, sand, rocks, grease, light root growth, and other solid and semi-solid materials with such hydraulic or mechanically powered equipment as balls, scooters, brushes, cutters, and water pressure jetting equipment. Sewer cleaning is classified as either standard grade or heavy grade. The use of standard grade cleaning is expected to be applied to all sewer lengths identified under this project. Standard cleaning shall be three (3) passes or less with the cleaning equipment. One pass is considered cleaning from the starting manhole to the finishing manhole and back to the original starting position. However, in those areas where excessive sediment and debris deposits or extensive root growth is found, which cannot be satisfactorily cleaned by standard grade cleaning methods, then heavy grade cleaning will be applied to the extent authorized by the OWNER. The OWNER must be consulted and work authorized prior to initiating any heavy grade cleaning operations. If cleaning of an entire section of sewer cannot be successfully performed from one manhole set-up position, then the equipment shall be reset on the next adjacent manhole and the cleaning again attempted. If the sewer section cannot be satisfactorily cleaned, or the equipment again fails to traverse the problem section, it will be assumed that a major blockage exists. In this instance the cleaning shall be suspended for the identified problem section until other measures can be arranged. If during the televised inspection of the sewer, portions of the pipe section are found not to have been satisfactorily cleaned, then said portions shall be re- cleaned to the satisfaction of the OWNER at no additional cost to the OWNER. Exception is made for those sections where heavy cleaning is found to be required following a light cleaning activity. The CONTRACTOR shall, during cleaning operations, take precautions so as to not damage the manhole structures or pipe sections. Damaged portions of the sewer system, if determined by the OWNER to be the result of careless operations, shall be repaired at the expense of the CONTRACTOR. All identified unstable or unsound parts of the sewer system shall be documented and brought to the attention of the OWNER. The cleaning equipment to be used in this operation shall be based upon the specific conditions identified. The equipment shall be capable of removing dirt, sand, grease, rocks, bricks, tree roots, and other deleterious materials and obstructions commonly found in sewer pipe lines. The equipment shall be heavy-duty municipal or industrial grade with a powered unit capable of cleaning in one section, up to 1,200 lineal feet of sewer from a single access point. The jetter equipment shall have the capability of generating a hydraulic pressure in excess of 1,500 pounds per square inch of pressure. The equipment shall be able to pull brushes, swabs, and other implements and shall also have a distance meter so that the location of the cleaning tools can be determined at all times. The CONTRACTOR is to remove and dispose of all waste material extracted during the sewer cleaning operation in a proper waste disposal facility. The material developed during the cleaning operation shall be removed at the next downstream manhole. Passing material over extended distances, from manhole section to manhole section, which would cause service line blockages or otherwise deter the operation of the sewer system will not be permitted. The CONTRACTOR shall note the approximate volume and type of materials removed from each cleaned section. Measurement and Payment: Payment of SEWER CLEANING, STANDARD GRADE will not be made. This Work shall be included in the contract unit price for CURED-IN-PLACE PIPE. 82 18 SPECIAL PROVISION FOR HEAVY CLEANING This item shall include all labor, material and equipment necessary to clean existing sanitary sewer mains where marked by the Engineer and where sewer cleaning – standard grade is insufficient. The existing sewer pipes shall be cleaned with hydraulically powered equipment, high velocity jet cleaners or mechanically powered equipment. All internal debris shall be removed from the existing sewer pipe. The Contractor shall intercept all debris from the pipe cleaning process at a point within the work zone so that no debris is allowed to travel downstream through the sewer system. The Contractor shall properly remove and dispose of all waste material extracted during the sewer cleaning operation in a proper waste disposal facility. No on-site disposal location shall be provided by the Village. As indicated by the pre-bid videotaping inspection, line obstructions necessitating root cutting equipment will be required at various locations. The Contractor shall, during cleaning operations, take precautions so as to not damage existing pipe sections. Damaged portions of the system, if determined by the Engineer to be the result of careless operations, shall be repaired at the expense of the Contractor and to the satisfaction of the Engineer. This work will be measured in place and paid for at the contract unit price per foot for HEAVY CLEANING, of the diameter specified, which shall include all labor, equipment, and materials as specified herein. 83 19 SPECIAL PROVISION FOR TELEVISED INSPECTION, SEWERS (PROVISIONAL) The Televised Inspection, Sewers (Provisional), shall follow the same criteria as the televised inspection for sewers specification and is for pipe not scheduled for Cured-In-Place Pipe lining. This work is not part of the Cured-In-Place Pipe and shall be paid for separately. Measurement and Payment: This work will be measured and paid for at the contract unit price per FOOT for TELEVISED INSPECTION, SEWERS (PROVISIONAL) to include all manpower, equipment and materials necessary to perform the work. 84 20 SPECIAL PROVISION FOR LINING EXISTING SANITARY MANHOLE Description: The intent of this work is to rehabilitate existing brick, block or pre-cast manholes. A monolithic, fiber- reinforced, structurally enhanced, cementitious-based liner material shall be spray applied to the wall and bench surfaces of the manhole. This specification shall govern all labor, materials, and equipment necessary for sanitary sewer manhole interior rehabilitation for the purpose of eliminating infiltration and inflow, repair of cracks and voids and restoration of the structural integrity of the manhole as a result of the application of a cementitious liner to the wall, ceiling and bench surfaces of concrete, brick or any other masonry construction material where shown on the plans or instructed by the ENGINEER. Sanitary manhole rehabilitation shall include all labor, materials and equipment to remove and replace manhole steps. All Confined Space Entry requirements and procedures need to be in place during the completion of this work. The procedures will be discussed at the pre-construction conference. Submittals: A. Safety Plan - The Contractor shall provide a safety plan and identify designated safety supervisory personnel to the Engineer. The plan shall include confined space entry provisions and training, listing of personal protective equipment, and a traffic control plan (if applicable). B. Product Data - The Contractor shall submit the Manufacturer's product data, including physical properties, surface preparation, repair, application, curing, and field quality control. C. Manufacturer Qualifications - The Contractor shall submit list of a minimum of ten (10) manhole rehabilitation projects completed during the past three (3) years. D. Applicator Qualifications - The Contractor shall submit the qualifications of its Applicator(s) including: 1. A certification stating the Applicator is factory trained and approved by the Manufacturer in application of the specified products; and 2. A list of recently completed manhole rehabilitation projects, including project name and location, names of the Owner and Engineer, and a description of the products used, substrates encountered, and application procedures followed. Quality Assurance: A. Material Qualifications - The Material used on this project shall have a minimum of ten (10) years history of being used for rehabilitation of sanitary system manholes. B. Applicator Qualifications - The Applicator shall be certified by the manufacturer and have a minimum of five (5) years history of applying the approved material. Delivery, Storage, and Handling: A. Delivery - The Contractor shall have delivered the materials to the jobsite in the Manufacturer's original, unopened containers and packaging, with labels clearly identifying product name and Manufacturer. B. Storage - The Contractor shall store materials in accordance with the Manufacturer's instructions and keep containers sealed until ready for use; and Site Conditions: A. Acceptable Temperatures - The Contractor shall not apply materials if ambient temperature is below forty degrees Fahrenheit (40°F). 85 21 B. Freezing Conditions - The Contractor shall not apply materials to frozen surfaces or if freezing is expected within substrate within twenty-four (24) hours after application. C. Mix Temperatures - The Contractor shall keep mix temperature at time of application below ninety degrees Fahrenheit (90° F). D. Water Temperature - The Contractor shall not use water for mixing where water temperature exceeds eighty degrees Fahrenheit (80° F). Materials: General: The Contractor shall use materials from a single Manufacturer; they shall be compatible with the substrate and with each other. A. Patching Material - a rapid-setting, fiber-reinforced, high-early-strength, corrosion-resistant, hand- mixed and hand-applied, calcium aluminate based cementitious material. The material shall have the following characteristics, including: Cement: Calcium Aluminate Cement Minimum Compressive Strength: ASTM Cl09- 1,400 PSI at 6 hours Minimum Bond: ASTM C321-145 PSI at 28 days Applied Density: 105 ± 5 pounds per cubic foot Shrinkage: ASTM C596- 0% at 90% relative humidity B. Infiltration Control Material - a rapid-setting, high-early-strength, hand-applied, cementitious material. The material shall have the following characteristics, including: Compressive Strength: ASTM C109 0 400 PSI at 1 hour; 1,800 PSI at 24 hours Expansion: ASTM C827: .10% Sulfate Resistance: ASTM C267: No weight loss after 15 cycles Freeze/Thaw Resistance: ASTM: C666, Method A: 100 cycles Pull Out Strength: ASTM C234: 14,000 pounds C. Liner Material - a fiber-reinforced, spray-applied, cementitious mortar. The material shall have the following characteristics: Minimum Compressive Strength: ASTM C109: 9,000 PSI at 28 days Minimum Tensile Strength: ASTM C496: 900 PSI at 28 days Minimum Flexural Strength: ASTM C78: 1,400 PSI at 28 days Shrinkage: ASTM C596: 0% at 28 days, 90% relative humidity Minimum Bond: ASTM C952: 2,000 PSI at 28 days Applied Density: 133 +/- 5 pounds per cubic foot Freeze/Thaw Resistance: ASTM C666, Method A: 100 cycles, no visible damage Factory Blended : Requires only water at the site Minimum Cement Content: 50% of total bag weight Dry Bulk Density: 74-76 pounds per cubic foot Fiber Reinforcement: 1/2” to 5/8” alkaline-resistant fiberglass rods D. Water - The Contractor shall use water that is clean and potable. Surface Preparation: A. Instructions - The Contractor shall prepare surfaces in accordance with the Manufacturer(s)’ instructions. 86 22 B. Protection - The Contractor shall place covers over all pipe inverts to prevent extraneous material from entering the sewer lines. C. Cleaning - The Contractor shall clean manhole walls and bench by using a minimum of fifteen hundred (1,500) PSI water spray to remove contaminants, dirt, debris, and other foreign materials. D. Removal of Materials - The Contractor shall remove loose, unsound, and protruding brick, mortar, and concrete. E. Voids - The Contractor shall repair and fill voids greater than 2 inches in depth with patching materials specified in 2.02(B) above. The patching material shall be applied in accordance with the Manufacturer's instructions. F. Active Leaks - The Contractor shall take the following steps to stop active leaks in the manholes, including: 1. Stop active leaks with patching material or infiltration control material. Apply material in accordance with the Manufacturer's instructions; 2. Install weep holes as required to localize infiltration during application of patching material or infiltration control material; 3. Plug weep holes after application with infiltration control material before application of liner material; 4. Severe Infiltration: Drill as required to pressure grout using a chemical grout. Apply the grout in accordance with Manufacturer's instructions. Application of Liner Material: A. Manufacturer's Recommendations - The Contractor shall apply liner material in accordance with manufacturer's instructions. B. Equipment - The Contractor shall spray apply liner material using approved equipment designed and manufactured by the material Manufacturer for the specific application. C. Mixing - In mixing water with the cementitious material to be applied, the Contractor shall: 1. Mix liner material with water in accordance with Manufacturer's instructions; 2. Discharge prepared mix into the hopper; and 3. Continue mixing as liner material is continuously sprayed. D. Saturated Surface - The Contractor shall ensure that the surface is damp and totally saturated with water without noticeable free water droplets or running water just before application of the liner material. E. Spraying and Minimum Thickness - The Contractor shall spray apply the liner material in one (1) or more passes from the bottom of the wall to the bottom of frame to form a structurally enhanced monolithic liner. Minimum total thickness achieved shall be one half inch (1/2"). F. Finishing - The Contractor shall ensure a quality finish to the manhole or structure by following the following steps: 1. Trowel the surface of sprayed liner material to a relatively smooth finish. Care should be taken to not over trowel; and 2. A brush finish shall be applied to the trowel finished surface. G. Time between Applications - The Contractor shall follow the Manufacturer's instructions whenever more than twenty-four (24) hours have elapsed between applications of the cementitious material. H. Application to Bench - When applying cementitious material to the bench area of the manhole, the Contractor shall: 87 23 1. Remove wood covers; 2. Spray the bench with liner material mixed in accordance with the Manufacturer's instructions; 3. Spray-apply the liner material to produce a gradual slope from the walls to the invert(s) to form a structurally enhanced monolithic liner. A minimum thickness at the invert of one half inch (1/2") shall be achieved; and 4. Round the full circumference of the intersection of the wall and the bench to a uniform radius. Curing: A. Manufacturer's Instructions - The Contactor shall cure the materials applied in accordance with the Manufacturer's instructions. B. Exposure - The Contactor shall take the following precautions regarding exposure of the cementitious material to the elements, including: 1. Minimize exposure of the applied materials to sunlight and air movement; 2. Cover the structure if time between applications of additional coats is to be longer than fifteen (15) minutes; 3. Shade the manhole while rehabilitation is in process in hot and arid climates. C. Cure Time - The Contactor shall allow a minimum of eight (8) hours cure time before subjecting manholes to flows. Field Quality Control: A. Compressive Strength Test- The Contactor shall perform a compressive strength test in accordance with the following: 1. Cast four (4) two inch (2") cubes each day or from each pallet of material; 2. Label, package, and mail the cubes to the Manufacturer of the material; and 3. Have the Manufacturer test all cubes for compressive strength in accordance with ASTM C 109 and submit the test results to the Contractor and the Engineer. B. Leaks - The Contactor shall visually verify absence of leaks after application of the materials. Steps Removal and Replacement: All existing steps must be removed before the protective coating is installed. Once the manhole coating has cured per manufacturers specifications, the polypropylene steps can be driven into two 1" diameter parallel preformed or drilled holes, 10", 12", or 13" on center, 3 1/2" deep. All polypropylene steps meet the requirements of ASTM C-478 and AASHTO M-199. The polypropylene conforms to ASTM D-4101. The 1/2" Grade 60 deformed reinforcing bar meets ASTM A-615. Replacement of any missing steps shall be included in the cost for LINING EXISTING SANITARY MANHOLE. Restoration: It shall be the responsibility of the CONTRACTOR to restore all landscaping and/or sodding to existing conditions that were damaged during adjustment of sanitary manhole rehabilitation. Sod must be placed per Section 252 of the Standard Specifications. Restoration shall not be paid separately, but shall be included in the unit price for LINING EXISTING SANITARY MANHOLE. Basis for Payment: Measurement basis for payment for LINING EXISTING SANITARY MANHOLE shall be vertical feet of manhole interior surface lined at 0.5 inch minimum thickness. All manhole preparation, liner application, curing, cleaning and step replacement shall be considered incidental to the unit price bid per vertical foot of manhole interior lining. Inverts and bench lining will be considered incidental and not be measured for payment. No measurement will be made for payment for manhole structural repairs. All costs for manhole structural repairs must be included in price per vertical feet of manhole lining. 88 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363‐2186 Fax: (815) 363‐2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer‐oriented, efficient and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Troy Strange, P.E., Director of Public Works RE: 2021 Thermoplastic Pavement Marking Program ATT: City of McHenry Itemized Bid Tabulation McHenry County Municipal Partnering Initiative (MCMPI) Bid Tabulation Contract For Execution ______________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding a contract to Precision Pavement Markings, Inc. for the 2021 City of McHenry thermoplastic pavement marking program. BACKGROUND: Due to recent operation reforms, the Public Works Department is budgeting for renewal of thermoplastic pavement marking crosswalks and stop bars in all City neighborhoods on a five‐year schedule. This work is funded out of the Street Division Operating Budget on a contractual basis. The City of McHenry partnered with McHenry County and several local municipal agencies to issue a joint bid request. McHenry County facilitated the bid specifications and solicitation. Bids were opened on April 8, 2021. ANALYSIS: Sealed bids for the 2021 Thermoplastic Pavement Markings were received on April 8, 2021. The City of McHenry Tabulation based upon quantities awarded under this contract yields the following results: Countryman, Inc. $29,987.73 Precision Pavement Markings, Inc. $21,232.83 Superior Road Striping, Inc. $22,146.88 Maintenance Coatings Company $21,232.83 Due to a tie result for low bidder for this contract, staff is recommending awarding the contract to Precision Pavement Markings, Inc. who was the overall low bidder on the joint bid. 89 RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the bid award for the 2021 Thermoplastic Pavement Markings contract to Precision Pavement Markings in an amount of $21,232.83 (actual amount may vary based on final measured quantities). This project will be funded through the Street Division Contractual Account (100‐33‐5110). 90 Tabulation of BidsDate:Item Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price TotalTHPL PVT MKG LINE 4 1717 $ 0.60 $ 1,030.20 $ 0.50 $ 858.50 $ 0.55 $ 944.35 $ 0.50 $ 858.50THPL PVT MKG LINE 6 6564 $ 1.20 $ 7,876.80 $ 0.75 $ 4,923.00 $ 0.75 $ 4,923.00 $ 0.75 $ 4,923.00THPL PVT MKG LINE 8 0 $ 1.80 $ 0.00 $ 1.00 $ 0.00 $ 1.00 $ 0.00 $ 1.35 $ 0.00THPL PVT MKG LINE 12 3452 $ 2.40 $ 8,284.80 $ 1.50 $ 5,178.00 $ 1.50 $ 5,178.00 $ 1.50 $ 5,178.00THPL PVT MKG LINE 24 1419 $ 4.20 $ 5,959.80 $ 3.75 $ 5,321.25 $ 4.00 $ 5,676.00 $ 3.75 $ 5,321.25THPL PVT MKG LTR & SYL 604 $ 4.20 $ 2,536.80 $ 3.75 $ 2,265.00 $ 4.00 $ 2,416.00 $ 3.75 $ 2,265.00PAVEMENT MARKING REMOVAL 10748 $ 0.40 $ 4,299.33 $ 0.25 $ 2,687.08 $ 0.28 $ 3,009.53 $ 0.25 $ 2,687.081222 Buchanan Street 1220 Bell Court 1980 N. Hawthorne Ave.2021 Thermoplastic Pavement Markings City of McHenry Bid TabulationUnitFOOTFOOTFOOTFOOT4/8/2021Countryman, Inc. Precision Pavement Markings, Inc.Superior Road Striping, Inc.Maintenance Coatings Company543 Woodbury StreetPingree Grove, IL 60140 Melrose Park, IL 60160 South Elgin, IL 60177Rockford, IL 6110121,232.83 22,146.88 21,232.83Total Bid:29,987.73FOOTSQ FTSQ FT91 Item Engineer's Estimate No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Thermo Pvt Mkgs-Line 4"ft 145,282 $0.55 $79,905.10 $0.60 $87,169.20 $0.50 $72,641.00 Thermo Pvt Mkgs-Line 6"ft 24,410 $0.90 $21,969.00 $1.20 $29,292.00 $0.75 $18,307.50 Thermo Pvt Mkgs-Line 8"ft 2,030 $1.10 $2,233.00 $1.80 $3,654.00 $1.00 $2,030.00 Thermo Pvt Mkgs-Line 12"ft 13,332 $1.55 $20,664.60 $2.40 $31,996.80 $1.50 $19,998.00 Thermo Pvt Mkgs-Line 24"ft 4,448 $4.00 $17,792.00 $4.20 $18,681.60 $3.75 $16,680.00 Thermo Pvt Mkgs-Letters & Symbols sq ft 9,129.0 $4.00 $36,516.00 $4.20 $38,341.80 $3.75 $34,233.75 Pvt Mkg-Removal sq ft 60,844.0 $0.45 $27,379.80 $0.40 $24,337.60 $0.25 $15,211.00 TOTAL $206,459.50 $233,473.00 $179,101.25 Low Bid Item Engineer's Estimate No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Thermo Pvt Mkgs-Line 4"ft 145,282 $0.55 $79,905.10 $0.55 $79,905.10 $0.50 $72,641.00 Thermo Pvt Mkgs-Line 6"ft 24,410 $0.90 $21,969.00 $0.75 $18,307.50 $0.75 $18,307.50 Thermo Pvt Mkgs-Line 8"ft 2,030 $1.10 $2,233.00 $1.00 $2,030.00 $1.35 $2,740.50 Thermo Pvt Mkgs-Line 12"ft 13,332 $1.55 $20,664.60 $1.50 $19,998.00 $1.50 $19,998.00 Thermo Pvt Mkgs-Line 24"ft 4,448 $4.00 $17,792.00 $4.00 $17,792.00 $3.75 $16,680.00 Thermo Pvt Mkgs-Letters & Symbols sq ft 9,129.0 $4.00 $36,516.00 $4.00 $36,516.00 $3.75 $34,233.75 Pvt Mkg-Removal sq ft 60,844.0 $0.45 $27,379.80 $0.28 $17,036.32 $0.25 $15,211.00 TOTAL $206,459.50 $191,584.92 $179,811.75 Bidders Countryman, Inc. 1222 Buchanan St Rockford, IL 61101 Precision Pavement Markings, Inc. 1220 Bell Court Pingree Grove, IL 60140 Superior Road Striping, Inc. 1980 N. Hawthorne Ave Melrose Park, IL 60160 Maintenance Coatings Company 543 Woodbury Street South Elgin, IL 60177 McHenry County Division of Transportation Bid Tabulation 21-00000-05-GM Thermoplastic Pavement Markings: Group 1 - Thermoplastic Pavement Markings 4/08/2021 @ 10:00 AM Superior Road Striping, Inc.Maintenance Coatings Company Countryman, Inc.Precision Pavement Markings, Inc. McHenry County Division of Transportation Page 1 of 3 4/8/2021 Thermoplastic Pvt Markings Bid Tab 2021.xls92 . Item Engineer's Estimate No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Hot Spray Thermplastic Pvt Mkg - Line 4"ft 160,626 $0.22 $35,337.72 $0.22 $35,337.72 Hot Spray Thermplastic Pvt Mkg - Line 6"ft 5,359 $0.35 $1,875.65 $0.35 $1,875.65 TOTAL $37,213.37 $37,213.37 Item Engineer's Estimate No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Hot Spray Thermplastic Pvt Mkg - Line 4"ft 160,626 $0.22 $35,337.72 $0.25 $40,156.50 $0.20 $32,125.20 Hot Spray Thermplastic Pvt Mkg - Line 6"ft 5,359 $0.35 $1,875.65 $0.50 $2,679.50 $0.30 $1,607.70 TOTAL $37,213.37 $42,836.00 $33,732.90 Low Bid Bidders Countryman, Inc. 1222 Buchanan St Rockford, IL 61101 Precision Pavement Markings, Inc. 1220 Bell Court Pingree Grove, IL 60140 Superior Road Striping, Inc. 1980 N. Hawthorne Ave Melrose Park, IL 60160 Maintenance Coatings Company 543 Woodbury Street South Elgin, IL 60177 Superior Road Striping, Inc.Maintenance Coatings Company Countryman, Inc.Precision Pavement Markings, Inc. McHenry County Division of Transportation Bid Tabulation 21-00000-05-GM Thermoplastic Pavement Markings: Group 2 - Hot Spray Thermoplastic Pavement Markings 4/08/2021 @ 10:00 AM McHenry County Division of Transportation Page 2 of 3 4/8/2021 Thermoplastic Pvt Markings Bid Tab 2021.xls93 Item Engineer's Estimate No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Modified Urethane Pvt Mkgs - Line 4"ft 1,414 $1.00 $1,414.00 $1.50 $2,121.00 Modified Urethane Pvt Mkgs - Line 6"ft 1,728 $1.50 $2,592.00 $2.25 $3,888.00 Modified Urethane Pvt Mkgs - Line 8"ft 180 $2.00 $360.00 $3.00 $540.00 Modified Urethane Pvt Mkgs - Line 12"ft 288 $2.50 $720.00 $4.50 $1,296.00 Modified Urethane Pvt Mkgs - Line 24"ft 303 $6.00 $1,818.00 $9.00 $2,727.00 Modified Urethane Pvt Mkgs - Ltrs & Sym sq ft 176.8 $6.00 $1,060.80 $9.00 $1,591.20 TOTAL $7,964.80 $12,163.20 Item Engineer's Estimate No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Modified Urethane Pvt Mkgs - Line 4"ft 1,414 $1.00 $1,414.00 $2.00 $2,828.00 $0.75 $1,060.50 Modified Urethane Pvt Mkgs - Line 6"ft 1,728 $1.50 $2,592.00 $4.00 $6,912.00 $1.25 $2,160.00 Modified Urethane Pvt Mkgs - Line 8"ft 180 $2.00 $360.00 $5.00 $900.00 $1.45 $261.00 Modified Urethane Pvt Mkgs - Line 12"ft 288 $2.50 $720.00 $7.00 $2,016.00 $2.50 $720.00 Modified Urethane Pvt Mkgs - Line 24"ft 303 $6.00 $1,818.00 $11.50 $3,484.50 $5.00 $1,515.00Modified Urethane Pvt Mkgs - Ltrs & Sym sq ft 176.8 $6.00 $1,060.80 $8.00 $1,414.40 $5.00 $884.00 TOTAL $7,964.80 $17,554.90 $6,600.50 Low Bid Bidders Countryman, Inc. 1222 Buchanan St Rockford, IL 61101 Precision Pavement Markings, Inc. 1220 Bell Court Pingree Grove, IL 60140 Superior Road Striping, Inc. 1980 N. Hawthorne Ave Melrose Park, IL 60160 Maintenance Coatings Company 543 Woodbury Street South Elgin, IL 60177 Superior Road Striping, Inc.Maintenance Coatings Company McHenry County Division of Transportation Bid Tabulation 21-00000-05-GM Thermoplastic Pavement Markings: Group 3 - Urethane Pavement Markings 4/08/2021 @ 10:00 AM Countryman, Inc.Precision Pavement Markings McHenry County Division of Transportation Page 3 of 3 4/8/2021 Thermoplastic Pvt Markings Bid Tab 2021.xls94 1 CITY OF MCHENRY PURCHASE ORDER - CONSTRUCTION (Small Projects) Date: May 17, 2021 Purchase Order No.___________________________________________ Project: 2021 City of McHenry Thermoplastic Pavement Markings Location: Various City Streets Owner Contractor/Vendor Architect/Engineer City of McHenry 333 South Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 Contact: Derik Morefield, City Administrator Precision Pavement Markings 1220 Bell Court Pingree Grove, IL 60140 Phone: 847-931-9092 Email: terry@precisionpavement.com Contact: Terry Wilson Phone: Fax: Contact: COST OF WORK The Contract Price of the Work under this Purchase Order is $21,232.83. SCOPE OF WORK: Furnish the Work/items described below in accordance with the following plans and specifications: Q General Contract, dated _________, 20__ Q Specification No(s): ___________________, dated ______, 20__ Q Plans dated : Q Addendum No(s): ______________________________________ Q Other: Contract Special Provisions Attached The following prices shall remain in effect for the duration of project: QUANTITY UNIT OF MEASURE DESCRIPTION/ITEMS UNIT PRICE EXTENSION 1717 6564 0 3452 1419 604 10748 FOOT FOOT FOOT FOOT FOOT SQ FT SQ FT THPL PVT MKG LINE 4 THPL PVT MKG LINE 6 THPL PVT MKG LINE 8 THPL PVT MKG LINE 12 THPL PVT MKG LINE 24 THPL PVT MKG LTR & SYL PAVEMENT MARKING REMOVAL $0.50 $0.75 $1.00 $1.50 $3.75 $3.75 $0.25 $858.50 $4,923.00 $0.00 $5,178.00 $5,321.25 $2,265.00 $2,687.08 TOTAL $21,232.83 NOTES: 1)________________________________________________________________________________________________________________ 2)________________________________________________________________________________________________________________ WARRANTIES and INDEMNIFICATION Contractor/Vendor agrees to provide the following warranties for the Work: (a) all workmanship to be warrante d for a period of one (l) year - manufacturer warrants material; and (b) all other warranties contained elsewhere in the Contract Documents or Supplemental Conditions hereto. Further, CONTRACTOR/VENDOR SHALL FULLY INDEMNIFY AND SAVE THE CITY OF MCHENRY HARMLESS FROM ALL CLAIMS, LIENS, FEES, AND CHARGES, AND THE PAYMENT OF ANY OBLIGATIONS ARISING THEREUNDER, pursuant to the provisions in the Supplemental Con ditions hereto. CONTRACT TIMES Contractor/Vendor agrees to commence Work within forty-eight (48) hours of receipt of the Owner’s Notice to Proceed, and to complete the Work no later than twenty-eight (28) days after commencing the Work. Time is of the essence. THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE ENTIRE AGREEMENT BETWEEN THE CITY/OWNER AND VENDOR. No payment will be issued unless a copy of this Purchase Order is signed, and dated and returned to the Owner. M aterial certifications/test reports required. All domestic material, unless otherwise specified. Purchase exempt from sales and/or use taxes. 95 2 ACCEPTANCE OF PURCHASE ORDER The parties, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of all terms and provisions here in contained. IN WITNESS WHEREOF, the parties hereto have executed this Purchase Order the day and year written below. CONTRACTOR/VENDOR: PURCHASER: City of McHenry By: ________________________________________________ Title: Representative of Vendor authorized to execute Purchase Order Dated: _______________________________________________ SUPPLEMENTAL CONDITIONS 1.Acceptance of Purchase Order: The Purchase Order is an offer to contract, buy or rent and not an acceptance of an offer to contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that Contractor/Vendor’s acknowledgment or other response hereto states terms additional to or different from those set fort h herein, this Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purcha se Order may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered, and, in any event, shall be deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days from its d ate of issue. 2.Amendment, Modification or Substitution: This Purchase Order contains the entire agreement between the parties. Any modification or rescission thereof must be in writing and signed by Owner. No proposals or prior dealings of the parties or trade custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order . 3.Familiarity With Plans; Qualifications: Contractor/Vendor acknowledges that it (a) has examined the site of the proposed Work and is familiar with the conditions surrounding same; and (b) has examined the plans and drawings, and has studied and is aware of, and satisfied with, the requirements of the Contract Documents. Contractor/Vendor represents to Owner that it is fully exper ienced and properly qualified as an expert to perform the class of work provided for herein, and that it is properly equi pped, organized and financed to handle such work. Contractor/Vendor shall finance its own operations hereunder, shall operate as an independent contractor and not as the agent of Owner, and shall hold Owner free and harmless from all liability, costs and c harges by reason of any act or representations of Contractor/Vendor, its agents or employees. 4.Workmanship; Safety: All Work shall be performed by Contractor/Vendor in a neat, skillful and workmanlike manner, and all materials furnished by Contractor/Vendor shall be new and of the best description and quality of their respective kinds, unless otherwise specified and ordered by Owner in writing. All Work and/or mater ials shall be subject to the inspection and approval of the Owner, its engineers and representatives. Contractor/Vendor is responsible for its own and its employees’ activities on the jobsite, including but not limited to, the methods of work performance, superintendence, sequencing of work, and safety in, on or about the jobsite area in which it is performing the Work under this Purchase Order. Owner and Contractor/Vendor shall not require any laborer or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health or safety, as determined under applicable federal and Illinois construction safety and health standards 5.Extra’s and Change Orders: No claim by Contractor/Vendor that any instructions, by drawing or otherwise, constitute a change in Contractor/Vendor’s performance hereunder, for which Contractor/Vendor should be paid additional compensation shall be val id, unless prior to commencing such allegedly extra or changed performance, Contractor/Vendor shall have received a written supplement to this Purchase Order authorizing such performance signed on behalf of Owner by a person have actual authority to do so. No claim for additional compensation on the basis that Contractor/Vendor has incurred any expense by reason of any act or failure to act or Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days o f the alleged act or failure to act and approved by Owner, provided, however, that if the Contractor/Vendor shoul d be delayed in furnishing the articles, items, equipment or materials (hereinafter sometimes referred to as “goods”) or services or Work (hereinafter s ometimes referred to as “Work”) ordered herein, by the omission, neglect or default of Owner, its agents or employees, Contractor/Vendor shall be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of time for a period equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be paid. 96 3 6.Inspection and Acceptance: Owner shall have the right at all reasonable times to inspect and test all goods , materials or Work furnished by Contractor/Vendor and all Work performed or furnished by Contractor/Vendor. Notwithstanding any prior inspection, the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to f inal inspection and acceptance by Owner at its job site. If, after inspection, Owner re jects any goods furnish by Contractor/Vendor thereunder, Owner may, at its election, return those goods to Contractor/Vendor at Contractor/Vendor’s expense, including th e cost of any inspection and testing thereof. If Contractor/Vendor fails to proceed pro mptly with the correction or replacement of any rejected goods or Work, Owner may replace or correct such items or Work by purchase or manufacture and charge the cost in curred thereby to Contractor/Vendor or terminate this Purchase Order for default in acc ordance with paragraph 12 herein. By inspecting and not rejecting any goods and Work furnished thereunder, Owner shall not be precluded thereby from subsequently revokin g its acceptance thereof it the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings applicable hereto, even if the defect does not substantially impair value to Owner. 7.Taxes, Delivery, Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the respon sibility of Contractor/Vendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereu nder are equipment, Contractor/Vendor shall give Owner two (2) working days’ advance notice of delivery. All goods or materials furnished by Contractor/Vendor should be shipped in the manner and at the times indicated on the face hereof at the expense of Contractor/Vendor, it being understood that the risk of loss with respect to such goods is with Contractor/Vendor unti l such goods come into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is ta x exempt. The Owner’s tax-exempt number is E_______________________________. 8.Payment: Owner will make partial payments to the Contractor/Vendor from time to time for the Work performed and the materials furnished by the Contractor/Vendor. Provided, however, in no event shall Owne r be obligated to pay Contractor/Vendor any sum that exceeds the Contract Price absent a written change order executed by Owner. 8.1 Prior to issuance of any payments by the Owner to the Contractor/Vendor, the Contractor/Vendor shall furnish to the Owner (in a form suitable to the Owner) an application for the payment then due, together wit h receipts, waivers of claim and other evidence showing the Contractor/Vendor’s payments for materials, labor and other expense incurred in the Contractor/Vendor’s Work hereunder. The Owner will, at all times, be entitled to retain ten percent (10%) of all monies due and owing to the Contractor/Vendor as a part security for the faithful performance of this Agreement. This ten percent (10%) so withheld will not be paid to the Contractor/Vendor until the Owner has issued to the Contractor/Vendor a final acce ptance of the Project. 8.2 Owner may withhold the whole or any part of any payment due to the Contractor/Vendor to the extent necessary to protect and indemnify the Owner from loss on account of (a) defective Work not remedied; (b) claims filed or reasona ble evidence indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; o r (d) Contractor/Vendor’s failure to furnish Owner with all written warranties and operational manuals for the Work. 8.3 Contractor/Vendor hereby authorizes the OWNER (1) to deduct from any amount due or becoming due the Contractor/Vendor under this Agreement for all amounts owing fro m the Contractor/Vendor to (a) the Owner for back-charges or services furnished for the account of the Contractor/Vendor; (b) the Owner for damages sustained whether through negligence of the Contractor/Vendor or through failure of the Contractor/Vendor to act as may be otherwise detailed herein; (c) materialmen; (d) subcontractors; (e) laborers; and (f) others for services and materials furnished to the Contractor/Vendor for the Work performed under this Agreement, and (2) to apply the amount so deducted to the payment of said materials, services, damages or back -charges applying such monies so available in the order hereinbefore set forth. 8.4 Owner, without invalidating this Agreement, may make changes by altering, adding to or deducting from the Work to be performed. The value of any such changes will be determined as follows: (a) by the unit prices named in this Agreement, if any; or (b) by agreement in writing between the Owner and the Contractor/Vendor as to the value of the time and materials for th e changes in the Work. In any event, the Contractor/Vendor will keep and present, in a ny form as the Owner may direct, a correct account of the net cost of any extra labor and materials, together with vouchers referring to the same. 8.5 Notwithstanding the payment in full for the Work hereunder, the Contractor/Vendor will be liable to repa ir or replace any imperfect workmanship or other faults; and if the Contractor/Vendor fails to repair or replace the imperfect workmanship or o ther faults, the Owner may do the Work and recover from the Contractor/Vendor the cost and expense thereof. No p ayment on account will be construed or considered as an approval of the Work for which payment is made. 9.Contractor/Vendor Warranty: Contractor/Vendor warrants in addition to all warranties which are imposed or implied by law or equity that all materials and Work furnished thereunder (a) shall confirm to any specifications and drawings applicable to this Purchase Order; (b) shall be merchantable and of good quality an d workmanship; (c) shall be fit for the purpose intended as well as the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from defects for a period of one (1) year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, for one (1) year or such longer period as is specif ied in the Contract Documents, from the date any such goods, materials or Work hereunde r is accepted in writing by Owner. Contractor/Vendor expressly agrees that the statute of limitations with respect to Contractor/Vendor’s warranties shall begin to run on the date of acceptance by Owner. 97 4 10.Insurance and Bonds: Contractor/Vendor shall at all times maintain business automobile, commercial liability and workers compensation insurance covering its work and all obligations under this Purchase Order, and shall name the Owner as an additional insured on its commercial liability insurance policies for Contractor/Vendor operations under this Purchase Order. Liability insurance limits shall be in an amount sufficient to protect the Owner’s interests as they may appear herein, but in no event less than $1,000,000.00 per occurrence. Contractor/Vendor shall furnish and pay for surety bonds and with surety or sureties satisfactory to Owner, guaranteeing the full performance of all of the conditions and terms her eof and guaranteeing that Contractor/Vendor shall promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of Contractor/Vendor in connection with the Work. Such performance and payment bond shall be in an amount determ ined by Owner. 11.Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future d irector, officer, employee, partner, member or agent of any of them (the “Indemnitees”) harmless from any and all claims , demands, liability, loss, damage, fines, penalties, attorney’s fees and litigation expenses (collectively “Loss”) arising out of inju ry to, including the death of, persons and/or damage to property, to the extent caused by the negligent acts or omissions of the party providing such indemnification. Further: 11.1 Contractor/Vendor acknowledges that any such items or Work furnished here under may include in whole or in part with or without modification or improvements in equipment, machinery or items constructed by Owner, and that should such item or Work prove defective such charges claimed by Owner shall include consequential damages, p enalties, taxes or assessments (including punitive damages), including counsel fees and the costs of defense, which may be imposed or incurred under any federal, state or local low, ordinance or regulation upon or with respect to (a) the payment of compens ation to any individual employed by Contractor/Vendor; (b) any discrimination against any individual employed by Contractor/Vendor on the basis of race, color, religion, sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d) occupational safety and health. 11.2 In any and all claims against Owner or any of its agents or employees, by any employee of Contractor/Vendor, the indemnification obligation under this paragraph shall not be limi ted by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor/Vendor under workers compensation acts, disability benefits acts or employee benefit acts, or other applicable law. Contractor/Vendor assumes the entire liability for its own negligence, and as part of this Agreement waives all defenses available to Contractor/Vendor as an employer which limit the amount of Contractor/Vendor’s liability to Owner to the amount of Contractor/Vendor’s liability under any workers compensation, disability benefits or employee benefit acts. 12.Patents: Contractor/Vendor warrants that (a) goods furnished thereunder, and the sale and use thereof, shall not infringe any valid United States patent or trademark; and (b) Contractor/Vendor shall indemnify Owner for its costs to defend any suit instituted agains t Owner, its agents or customers, charging infringement of any United States patent or trademark by virtue of the possession, u se or sale of any goods furnished thereund er is enjoined because of patent infringement. Contractor/Vendor within a reasonable a mount of time shall at Contractor/Vendor’s expense procure for Owner its agents or customer, the right to continue using such goods with no n- infringing goods or modify such goods so that they become non-infringing or remove such goods and refund to Owner a ny sums paid therefore, including transportation and installation charges. 13.Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, b y written notice of default to Contractor/Vendor, cancel the whole or any part of this Purchase Order (a) if Contractor/Vendor fails to make delivery of the goods or perform the services within the time specified herein or any extensions thereof; or (b) if Contractor/Vendor fails to perform or so fails to make progress as to endanger perform ance thereunder, and in either circumstance does not cure such failure within a period of two (2) days after receipt of notice from Owner specifying such failure. Owner , by written notice to Contractor/Vendor, may cancel the whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of the specifications pertaining thereto. If this Purchase Order is so canceled, the Contractor/Vendor shall be compensated as follows: (a) for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to this Purchase Order and service not performed, no compensation; and (c) for Contractor/Vendor’s lost profits or incidental or consequential loss, no compensation. 14.Remedies: Contractor/Vendor shall, for the duration of its warranties under paragraph 9 herein, at the discretion of Owner and at the expense of Contractor/Vendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or performed by Contractor/Vendor thereunder. In the event Contractor/Vendor fails to do so, Owner may furnish or perform the sa me, and may recover from Contractor/Vendor the cost and expense directly or indirectly result ing there from, including all consequential damages but not limited to the cost or expense of inspection, testing, removal, replacement, re -installation, destruction of other materials resulting there from, any increased cost or expense to Owner in its per formance under contracts with others, and reasonable attorneys fees incurred by the Owner in connection with Vendor’s default and Owner’s enforcement of its rights under this Purchase Order. The foregoing remedies shall be available in addition to all oth er remedies available to Owner in equity or at law including the Uniform Commercial Code. 98 5 15.Compliance With Laws: During the performance hereunder, Contractor/Vend or agrees to give all notices and comply with all Laws and Regulations of the United States and/or the State of Illinois applicable to the performance of the Work, including but not limited to those Laws and Regulations regarding the payment of prevailing wages, non-discrimination laws, employment of Illinois workers, labor, wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations, Owner shall not be responsible for monitoring Contractor/Vendor’s complian ce with any Laws or Regulations. 16.Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by any party to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via facsimile with confirmation to the addresses shown on the Purchase Order. 17.Records, Reports and Information: Contractor/Vendor agrees to furnish Owner with reports and information regarding the Work performed under this Purchase Order, at such times as Owner may reasonably request, making f ull disclosure of efforts made by Contractor/Vendor and the results thereof. Contractor/Vendor agrees to maintain records, documents, and other evidence which will accurately show the time spent and Work performed under this Purchase Order for a minimum p eriod of five (5) years after completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to Contractor/Vendor on a mutually agreed date and time. 18.Assignment: Contractor/Vendor shall not assign this Purchase Order without written consent of Owner. Owner may unilaterally assign its rights under this Purchase Order upon reasonable notice to Contractor/Vendor. 19.Waiver: Either party’s failure to insist in any one or more instances, upon the stric t performance of any provision hereof or to exercise any right hereunder shall not be deemed to be a waiver or relinquishment of the future performance of any such provi sion or the future exercise of such right, but the obligation of Contractor/Vendor and Owner with respect to such future performance shall continue in full force and effect. 20.Controlling Law, Severability: The validly of this Purchase Order or any of its provisions and the sufficiency of any performance thereunder shall be determined un der the laws of Illinois. Venue shall be in McHenry County, Illinois. The Owner is entitled to recover its reasonable attorneys’ fees incurred in enforcing the terms o f this Purchase Order. If any provision or requirement of this Purchase Order is decla red or found to be unenforceable that balance of this Purchase Order shall be interpreted and enforced as if the unenforceable provision or requirement was never a part hereof. 21.Arbitration: Claims, disputes or other matters in question between the p arties arising out of or relating to the Work under this Purchase Order or breach thereof shall be subject to and decided by Arbitration in accordance with the American Arbitration Association Construction Industry’s Arbitration Rules. Arbitration shall take place at City of McHenry City Hall. CONTRACTOR/VENDOR: Date: _________________________ Signature: _ 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363‐2160 Fax: (815) 363‐3119 www.ci.mchenry.il.us/park_recreation CONSENT AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Dancin’ On Main Event Attachment: Event Budget Event Layout AGENDA ITEM SUMMARY: The business owners on Main Street have submitted a proposal for an event entitled Dancin’ on Main to be contained between Borden Street and Route 31 on Saturday June 26 from 10am – 5pm. BACKGROUND: Last year it was the City’s plan to no longer close the streets for the sidewalk sales portion of Fiesta Days for a variety of reasons. However as a part of that, staff had discussed ensuring each street would be given an opportunity for an event. Shamrocks the Fox has filled that gap for Green and Riverside Drive but Main Street has not been able to reap those same benefits from the event. This year the Main Street business Owners, led by Kim Ribar of Miller’s Café, have submitted a proposal for an even that would close the street for a day unique to them, allowing live music and open container alcohol and consumption in the defined area. Streets would close at 9am to allow for set up of temporary stages in front of Siren Records and on the west end Claws and Paws. The bands would begin playing at 10:30am. Alcohol would be served beginning at 11am from tables in front of those businesses that already have a liquor license, Ye Olde Corner Tap, Moe’s on Main, Plum Garden, Miller’s Diner and Main Street Station. The event would be contained to the area between Borden Street and Route 31 as the attached map lays out. ANALYSIS: Staff, including the Parks and Recreation Director, the Police Chief, the Deputy Clerk and the Park Maintenance Superintendent met with the organizers and refined many aspects of the initial plans for the event to something that we felt served their desires while meeting parameters of what staff and council would be comfortable with. 127 The hours of the event line up with the hours of the former sidewalk sales, including the time frame of the alcohol sales. One note is that while the event concludes at 5pm, just as with other events staff proposes alcohol is completely cut off at 4:45pm. In regards to the alcohol, only those with existing licenses would be allowed to sell and these sales would have to occur immediately adjacent to their property in accordance with the state and local guidelines that are in place. The event parameters were a larger discussion point. Staff felt that there needed to be access to business that might remain open as well as maintain a flow. Closing the even at Borden would allow ample parking in the former Buss Ford lot and give an alternative exit on Borden. This also would not after the dog groomer and the car wash. Walgreens rear entrance will be close for the time frame but there is room to turn around. Also organizers have spoken with the store manager. The sole exception to the closure of Borden and containing the open container and consumption to the limits is to allow event patrons access to Main Street Station along the sidewalk to and from the event. Finally, as with other events and our fee structure for local not for profit groups, if City Council concurs, organizers will be billed for Police, Parks and Public Works at 50% rate for this event. For this first year, with many unknowns, staff estimates $3,000 in total costs to the city, $1,500 of with would be passed to the organizers. If City Council concurs then a motion should be considered to allow the closure of Main Street from 9am – 5pm on June 26th, 2021, to allow the open container and consumption from 11am – 5pm and to reduce fees to the event organizers by 50% for the Dancin’ on Main Event. 128 129 130 131 132 133 134 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363‐2160 Fax: (815) 363‐3119 www.ci.mchenry.il.us/park_recreation CONSENT AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Oktoberfest Attachment: Special Event Request Application Event Layout AGENDA ITEM SUMMARY: The McHenry Area Rotary Club has submitted a Special Use Application and a Civic Liquor License Request to host their annual Oktoberfest Event at Miller Point this year on October 2nd, 2021 from 12pm – 11pm. BACKGROUND: The McHenry Area Rotary Club had previously hosted and Oktoberfest in Veteran’s Memorial Park. They are requesting to bring back this event this year and host it under a tent in Miller Point Park. The event is fully contained under a tent and includes live music food vendors and a bar. The tent is similar to that used for Shamrocks the Fox. ANALYSIS: Staff has met with the Rotary Club to discuss the event and work out the details. As with other not for profit events, staff is suggesting a reduction of city fees by 50%. Alcohol sales will be permitted to 10:30pm and Alcohol will be cut off at 10:45pm. If City Council concurs then a motion should be considered to allow the Special Use Request of Miller Point Park by the McHenry Area Rotary on October 2, 2021 from 12pm – and to reduce fees to the event organizers by 50% for Oktoberfest. 135 136 137 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org/park_recreation The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks & Recreation Facilities & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities & Special Use permit requests. 138 FOR COUNCIL MEETING ON MAY 17, 2021 Shelter Rental Alcohol Permits These are alcohol permit requests associated with shelter rentals Date Applicant Address Park Purpose 05/23/21 Oscar Salazar 4526 Lakewood Rd PP C Birthday Party 05/29/21 Robert Nagel 1702 Cashel Lane PP A/B Team Gathering 06/19/21 Janet Gonzalez 4012 W Lillian St Knox A Graduation 06/19/21 Caitlin DeVoe 5513 W Winding Creek Dr PP A Birthday Party 06/27/21 Laurie Mennella 1010 Maple Ave/Dwn Grv Vets Celebration of Life 07/31/21 Kelly Johnson 610 Columbus St PP B Birthday Party Special Use Permits These are special use permit requests associated with shelter rentals Date Applicant Address Park Special Use 05/23/21 Oscar Salazar 4526 Lakewood Rd PP C Bounce House 06/11/21 McH Downtwn Theater 1208 N Green Street Miller Point Movie Night 06/25/21 McH Downtwn Theater 1208 N Green Street Miller Point Movie Night 07/09/21 McH Downtwn Theater 1208 N Green Street Miller Point Movie Night 07/23/21 McH Downtwn Theater 1208 N Green Street Miller Point Movie Night 08/13/21 McH Downtwn Theater 1208 N Green Street Miller Point Movie Night 08/27/21 McH Downtwn Theater 1208 N Green Street Miller Point Movie Night 07/31/21 Kelly Johnson 610 Columbus St PP B Bounce House Recreation Center Room Rental Alcohol Permits These are alcohol permit requests associated with Recreation Center room rentals or programs. Date Applicant Address Rec Center Purpose 06/19/21 Lisa Dunkley 1311 Bonnie Brae Rooms A/B Bridal Shower 139 140 141 142 143 144 145 146 147 City of McHenry Council Meeting Minutes 5.3.21 1 1 AGENDA REGULAR CITY COUNCIL MEETING Monday, May 3, 2021, 7:00 p.m. In light of the current COVID-19 public health emergency, this meeting will be held remotely only. The public can observe and participate by connecting online via Zoom at https://cityofmchenry.zoom.us/j/91675653156 Or call 312-626-6799, Meeting ID: 916 7565 3156 Call to Order: The City Council of the City of McHenry, Illinois, met in regular session on Monday, May 3, 2021, at 7:00 p.m. The meeting was held remotely via Zoom due to the COVID-19 pandemic. The meeting was in compliance with the Open Meetings Act per guidelines by the Illinois Attorney General’s Office. Roll Call: Mayor Jett called the roll call. Members present: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding Alderman Strach, Alderman Devine, Alderwoman Miller, and Mayor Jett. Others present: Attorney McArdle, Administrator Morefield, Director of Public Works Strange, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led the pledge. Mayor Jett followed with a congratulations to the new members sworn in today, and existing Clerk as well, continuing her position. Public Comments: No public comments. . Consent Agenda: Motion to Approve the following Consent Agenda Items: A. Pay Application Request #31 & final payment to Williams Brothers Construction, Inc. for the McHenry Wastewater Treatment Plant Improvements in the amount of $96,722.84; (Public Works Director Strange) B. Approve the Parks & Recreation Facilities & Special Use permit requests; (Parks & Recreation Director Hobson) C. April 19, 2021 City Council Meeting Minutes; D. Issuance of Checks in the amount of $205,962.27. A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve Consent Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman 148 City of McHenry Council Meeting Minutes 5.3.21 2 Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Individual Action Item Agenda: A. Motion to authorize the execution of a Commercial Tenant Grant agreement between the City of McHenry and the owners of Village Squire Restaurant, 4512 W. Elm Street, McHenry, in an amount not-to-exceed $15,000. (Economic Development Director Martin) Some updates are needed to the restaurant, including the outside fireplace and some of the kitchen equipment. Owner, Aleko Karas was on the call, however there were no questions needed. A motion was made by Alderman Harding and seconded by Alderwoman Miller to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. B. Motion to approve a Class G Liquor License to All Marine Retro Rentals at Miller Point Park, 1202 N. Riverside Drive, McHenry. (Mayor Jett) Alderman Santi wanted to thank the patrons for their time and efforts regarding this motion. Clarification was asked to understand the G Liquor License. As confirmed by Director Hobson this is a new classification specific to Miller Point Park; including new hours, a limit on what products could be sold there, along with the specific area for the license, there will be no glass allowed. Alderman Glab questions what the defined area would be for the license. Per Director Hobson it will be a 50/50 area specific to Miller Point Park. No Public Comment A motion was made by Alderman Santi and seconded by Alderman McClatchey to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. C. Motion to amend the Revocable Concession Agreement between the City of McHenry and All Marine Retro Rentals to allow for the sale and consumption of alcohol within a defined 50’x 50’ area immediately adjacent to the operator’s shipping containers within Miller Point Park, and to restart the 3-year term of the agreement from the date the agreement is executed by both parties. (Parks & Recreation Director Hobson) 149 City of McHenry Council Meeting Minutes 5.3.21 3 This motion is the step that amends the agreement for sale and consumption of the alcohol timeline, as stated by Director Hobson. No Public Comment. A motion was made by Alderman Strach and seconded by Alderwoman Miller to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Discussion Items: None Staff Reports: A. May 3, 2021 Staff Report Provided. Mayor’s Report: Mayor Jett will be reaching out to Council Members to discuss committees. Congrats again to all the new council members. City Council Comments: Alderman Glab brought up that fishing was ban on the Riverwalk, asking for a possible discussion on this so that some areas may be able to allow fishing again, since it is a sport that is being taken up by many right now. Per Director Hobson stated this could be something that could be discussed at an upcoming meeting. Another topic touched upon was the pricing for boat launches as well. Adjourn: A motion was made Alderman Santi and seconded by Alderman McClatchey to adjourn the meeting at 7:25 PM. Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel 150 Expense Approval Register McHenry, IL List of Bills Council Meeting‐ 5‐17‐21 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADVANTAGE MECHANICAL INC ADVANTAGE MECHANICAL INC 40315 04/30/2021 HEATER REPAIRS 510‐32‐5110 539.00 ADVANTAGE MECHANICAL INC 40421 04/30/2021 HEATER REPAIR 510‐32‐5110 602.00 ADVANTAGE MECHANICAL INC 40585 04/30/2021 HEATER REPAIR 510‐32‐5110 280.00 ADVANTAGE MECHANICAL INC 40816 04/30/2021 HEATER REPAIR 510‐32‐5110 1,173.00 ADVANTAGE MECHANICAL INC 40831 04/30/2021 HEATER REPAIR 510‐32‐5110 864.00 Vendor ADVANTAGE MECHANICAL INC Total: 3,458.00 Vendor: BADGER METER INC BADGER METER INC 80073012 04/30/2021 MTHLY SVS FEE 510‐31‐5110 414.15 Vendor BADGER METER INC Total: 414.15 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 32377 04/30/2021 2021 MAT 100‐33‐6110 532.14 BAKER & SON CO, PETER 32476 04/30/2021 HMA MAT 100‐33‐6110 124.74 BAKER & SON CO, PETER 32586 04/30/2021 HMA MAT 100‐33‐6110 240.66 Vendor BAKER & SON CO, PETER Total: 897.54 Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0222437 04/30/2021 OAKWOOD DR BR PH I 270‐00‐8600 9,511.39 Vendor BAXTER & WOODMAN Total: 9,511.39 Vendor: CAREY ELECTRIC CAREY ELECTRIC 402880 04/30/2021 STREET LT REPL PARTS 100‐33‐6110 843.00 Vendor CAREY ELECTRIC Total: 843.00 Vendor: CHRISTOPHER B BURKE ENGINEERING, LTD CHRISTOPHER B BURKE 165672 04/30/2021 DWN TOWN SS MASTER PLAN 100‐01‐8600 5,466.31 CHRISTOPHER B BURKE 165672 04/30/2021 DWN TOWN SS MASTER PLAN 290‐00‐8900 16,398.94 Vendor CHRISTOPHER B BURKE ENGINEERING, LTD Total: 21,865.25 Vendor: CONDUENT HR CONSULTING LLC CONDUENT HR CONSULTING 2465189 04/30/2021 MARCH 2021 SVS FEES 600‐00‐6960 51.75 Vendor CONDUENT HR CONSULTING LLC Total: 51.75 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY INV0011457 04/30/2021 UTIL 100‐33‐5520 19.26 CONSTELLATION NEWENERGY INV0011457 04/30/2021 UTIL 100‐44‐5510 24.71 Vendor CONSTELLATION NEWENERGY INC Total: 43.97 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 21217 04/30/2021 COMMERCIAL SURF 100‐33‐6110 94.34 Vendor CURRAN CONTRACTING COMPANY Total: 94.34 Vendor: DEBOLT, JUSTIN DEBOLT, JUSTIN INV0011458 04/30/2021 ANNUAL DISABILITY EXAM 760‐00‐5110 205.00 Vendor DEBOLT, JUSTIN Total: 205.00 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S 2186 4/30/21 04/30/2021 VEH INSP 405,422,441 100‐33‐5370 90.00 ED'S AUTOMOTIVE/JIM'S INV0011464 04/30/2021 VEH INSP 812, 803 510‐35‐5370 60.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 150.00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 322058‐1 04/30/2021 TRENCHER FOR SILT FENCE 100‐33‐6110 162.00 Vendor ED'S RENTAL & SALES INC Total: 162.00 Vendor: EISERMAN, JERRY EISERMAN, JERRY INV0011459 04/30/2021 CONC REIMB 100‐44‐6110 17.32 Vendor EISERMAN, JERRY Total: 17.32 5/12/2021 9:04:52 AM 151 Expense Approval Register Packet: APPKT02104 ‐ 5‐17‐21 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: FAY, HOPE FAY, HOPE INV0011460 04/30/2021 REF OF IDROP WITHOLDING 100‐22‐3555 67.50 Vendor FAY, HOPE Total: 67.50 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 15420 04/30/2021 CONST SUPP 100‐33‐6110 765.00 Vendor FISCHER BROS FRESH Total: 765.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN00431399 04/30/2021 MUN RADIO MAINT 3/16‐ 225‐00‐5110 1,397.50 Vendor FOX VALLEY FIRE & SAFETY Total: 1,397.50 Vendor: ILLINOIS BONE AND JOINT ILLINOIS BONE AND JOINT CLAIM 0627 04/30/2021 S KLECHAK CLAIM 0627 760‐00‐5110 1,000.00 Vendor ILLINOIS BONE AND JOINT Total: 1,000.00 Vendor: ILLINOIS DEPT OF INSURANCE ILLINOIS DEPT OF INSURANCE G90518 04/30/2021 ANN COMPL FEE 760‐00‐5110 5,531.26 Vendor ILLINOIS DEPT OF INSURANCE Total: 5,531.26 Vendor: LEXISNEXIS LEXISNEXIS 1236684‐20210430 04/30/2021 APRIL 2021 SEARCHES 100‐22‐5110 199.50 Vendor LEXISNEXIS Total: 199.50 Vendor: LOCKER'S FLOWERS LOCKER'S FLOWERS 640477 04/30/2021 DANCE RECITAL FLOWERS 100‐46‐6110 150.00 Vendor LOCKER'S FLOWERS Total: 150.00 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER INV0011462 04/30/2021 MTHLY REC FEES 100‐01‐6940 86.00 MCHENRY COUNTY RECORDER INV0011463 04/30/2021 MTHLY REC FEES 510‐32‐6940 537.50 MCHENRY COUNTY RECORDER INV0011463 04/30/2021 MTHLY REC FEES 510‐32‐6940 322.50 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 946.00 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 357870 04/30/2021 SNOW BLOWER PARTS 1 OF 3 100‐33‐5370 24.20 MCHENRY POWER EQUIPMENT 358970 04/30/2021 SNOW BLOWER PARTS 2 OF 3 100‐33‐5370 2.86 MCHENRY POWER EQUIPMENT 369827 04/30/2021 SNOW BLOWER PARTS 3 OF 3 100‐33‐5370 5.29 Vendor MCHENRY POWER EQUIPMENT INC Total: 32.35 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 95500 04/30/2021 BUS CARDS S STRATCH, F 100‐01‐5330 87.50 Vendor MINUTEMAN PRESS OF MCH Total: 87.50 Vendor: OLSEN SAFETY EQUIPMENT CORP OLSEN SAFETY EQUIPMENT 0387285‐IN 04/30/2021 GLOVES 510‐35‐6110 105.60 Vendor OLSEN SAFETY EQUIPMENT CORP Total: 105.60 Vendor: POWER DMS INC POWER DMS INC INV‐4627 04/30/2021 ANNUAL RENEWAL 620‐00‐5110 3,688.00 Vendor POWER DMS INC Total: 3,688.00 Vendor: PROSHRED SECURITY PROSHRED SECURITY 990085034 04/30/2021 C HALL DEST 100‐01‐5110 202.00 Vendor PROSHRED SECURITY Total: 202.00 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 3417 04/30/2021 QTRLY DUES 100‐01‐5410 93.75 Vendor ROTARY CLUB OF MCHENRY Total: 93.75 Vendor: SHAW MEDIA SHAW MEDIA 10474 4/30/21 04/30/2021 PUBL 100‐03‐5330 63.74 SHAW MEDIA 10474 4/30/21 04/30/2021 PUBL 100‐04‐5330 49.00 Vendor SHAW MEDIA Total: 112.74 Vendor: WATER PRODUCTS ‐ AURORA WATER PRODUCTS ‐ AURORA 0302233 04/30/2021 TAP 510‐35‐6110 158.40 Vendor WATER PRODUCTS ‐ AURORA Total: 158.40 5/12/2021 9:04:52 AM 152 Expense Approval Register Packet: APPKT02104 ‐ 5‐17‐21 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: WORKPLACE SOLUTIONS WORKPLACE SOLUTIONS INV22911 05/17/2021 EAP SVS 5/1‐31/21 100‐05‐5110 450.42 Vendor WORKPLACE SOLUTIONS Total: 450.42 Grand Total: 52,701.23 5/12/2021 9:04:52 AM 153 Expense Approval Register Packet: APPKT02104 ‐ 5‐17‐21 AP CKS Fund Summary Fund Expense Amount 100 ‐ GENERAL FUND 9,861.24 225 ‐ ALARM BOARD FUND 1,397.50 270 ‐ MOTOR FUEL TAX FUND 9,511.39 290 ‐ TIF FUND 16,398.94 510 ‐ WATER/SEWER FUND 5,056.15 600 ‐ EMPLOYEE INSURANCE FUND 51.75 620 ‐ INFORMATION TECHNOLOGY FUND 3,688.00 760 ‐ POLICE PENSION FUND 6,736.26 Grand Total: 52,701.23 154 Expense Approval Register McHenry, IL #2 List of Bills Council Meeting‐ 5‐17‐21 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADAMS STEEL SERVICE & SUPPLY, INC ADAMS STEEL SERVICE & 369638 04/30/2021 welding tanks (369638) 100‐33‐5370 353.45 ADAMS STEEL SERVICE & MAY2021‐6 05/17/2021 2 Oxy‐Acetylene Torches # 510‐32‐6110 100.00 Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 453.45 Vendor: ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND INV 21‐3630 04/30/2021 Plant 4 controls PARTS ONLY 510‐31‐5110 8,500.00 ADVANCED AUTOMATION AND INV 21‐3631 05/01/2021 E.Dartmoor Controller Update 510‐32‐5380 4,100.00 ADVANCED AUTOMATION AND INV 21‐3632 04/30/2021 Anne St. Controller Update 510‐32‐5380 4,100.00 ADVANCED AUTOMATION AND INV21‐3633 04/30/2021 Broadway Lift Control Update 510‐32‐5380 4,100.00 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 20,800.00 Vendor: ADVANCED TURF SOLUTIONS ADVANCED TURF SOLUTIONS SO915881 04/30/2021 Sport Fields Supplies 100‐41‐6110 2,253.00 ADVANCED TURF SOLUTIONS SO917308 04/30/2021 Sport Fields Supplies 100‐41‐6110 2,243.00 Vendor ADVANCED TURF SOLUTIONS Total: 4,496.00 Vendor: ALPHA RANGE ALPHA RANGE 722‐005 05/17/2021 Range Rental 100‐22‐5110 1,000.00 Vendor ALPHA RANGE Total: 1,000.00 Vendor: AQUA PURE ENTERPRISES INC AQUA PURE ENTERPRISES INC 0134888‐IN 04/30/2021 pool supplies 100‐42‐6110 147.26 Vendor AQUA PURE ENTERPRISES INC Total: 147.26 Vendor: ARAMARK ARAMARK 23410919 04/30/2021 Clothing allowance Bob 100‐45‐4510 189.65 Vendor ARAMARK Total: 189.65 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC INV065054 04/30/2021 333 (4989) 100‐22‐5370 562.96 AUTO TECH CENTERS INC INV065098 04/30/2021 502 (INV065098) 510‐31‐5370 615.00 Vendor AUTO TECH CENTERS INC Total: 1,177.96 Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0222438 04/30/2021 Assistance with NPDES permit 510‐32‐5110 75.00 Vendor BAXTER & WOODMAN Total: 75.00 Vendor: CASEY EQUIPMENT COMPANY CASEY EQUIPMENT COMPANY PO2621 04/30/2021 450 (2621) 100‐33‐5370 276.97 Vendor CASEY EQUIPMENT COMPANY Total: 276.97 Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC C148402 04/30/2021 Cable 100‐23‐6210 100.76 Vendor CDW GOVERNMENT INC Total: 100.76 Vendor: COMCAST CABLE COMCAST CABLE 0291 5‐1‐21 05/17/2021 CH Cable TV 620‐00‐5110 31.54 COMCAST CABLE 7920 4‐27‐21 05/17/2021 CH Monthly Internet 620‐00‐5110 148.40 COMCAST CABLE 9638 5‐1‐21 05/17/2021 Vaccination Clinic Internet 620‐00‐5110 288.30 Vendor COMCAST CABLE Total: 468.24 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 21131 04/30/2021 HMA Surface ‐ STS ‐ #21131 100‐33‐6110 234.53 Vendor CURRAN CONTRACTING COMPANY Total: 234.53 Vendor: EJ USA INC EJ USA INC 110210027605 04/30/2021 Hydrant (Invoice# 510‐31‐6110 2,523.85 Vendor EJ USA INC Total: 2,523.85 Vendor: ENVIRONMENTAL RESOURCE ASSOCIATES ENVIRONMENTAL RESOURCE 967151 04/30/2021 Quality control samples DMR‐ 510‐32‐6110 892.32 Vendor ENVIRONMENTAL RESOURCE ASSOCIATES Total: 892.32 5/12/2021 9:08:27 AM 155 Expense Approval Register Packet: APPKT02105 ‐ 5‐17‐21 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 15437 04/30/2021 Consruction supplies 100‐45‐6110 813.00 FISCHER BROS FRESH 15479 04/30/2021 2021 Road Program ‐ STS 100‐33‐6110 335.50 Vendor FISCHER BROS FRESH Total: 1,148.50 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 60280 04/30/2021 Landscaping supplies #60280 100‐33‐6110 682.00 FOXCROFT MEADOWS INC 60363 04/30/2021 Landscape supplies 100‐45‐6110 168.00 FOXCROFT MEADOWS INC 60364 04/30/2021 Landscape supplies 100‐45‐6110 56.00 Vendor FOXCROFT MEADOWS INC Total: 906.00 Vendor: GALLS LLC GALLS LLC 018179567 04/30/2021 Uniform Order ‐ Beaudoin 100‐22‐4510 100.91 GALLS LLC 018191046 04/30/2021 MCAT Shirts 100‐22‐4510 120.68 GALLS LLC 018194050 04/30/2021 Uniform Order ‐ Vasquez 100‐23‐4510 36.15 GALLS LLC 018234397 04/30/2021 Uniform Order ‐ Adams 100‐22‐4510 41.55 GALLS LLC 018269754 04/30/2021 Name Plate ‐ Lopez 100‐22‐4510 27.24 GALLS LLC 018315613 04/30/2021 Uniform Order ‐ Schmitt 100‐22‐4510 117.93 Vendor GALLS LLC Total: 444.46 Vendor: GIANT MAINTENANCE & RESTORATION, INC GIANT MAINTENANCE & 4416 04/30/2021 tower 4 power wash pp 6202 510‐31‐5110 6,300.00 Vendor GIANT MAINTENANCE & RESTORATION, INC Total: 6,300.00 Vendor: GMIS INTERNATIONAL GMIS INTERNATIONAL 300006606 05/17/2021 GMIS Illinois Membership Dues 620‐00‐5410 300.00 Vendor GMIS INTERNATIONAL Total: 300.00 Vendor: GRAINGER GRAINGER 9875839871 04/30/2021 Maintenance Supplies 510‐32‐6110 438.24 Vendor GRAINGER Total: 438.24 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 21‐2177 05/17/2021 Conc ‐ Staff Shirts 100‐44‐6110 250.60 GREEN DOOR PROMOTIONS 21‐2178 05/17/2021 Program ‐ Drawstring Bags 100‐46‐6110 365.00 Vendor GREEN DOOR PROMOTIONS LLC Total: 615.60 Vendor: HAWKINS INC HAWKINS INC 4917717 04/30/2021 Chemical Delivery 510‐32‐6110 8,103.05 Vendor HAWKINS INC Total: 8,103.05 Vendor: HEARTLAND BUSINESS SYSTEMS, LLC HEARTLAND BUSINESS 439616‐H 04/30/2021 Council Chambers Cameras 620‐00‐6270 674.47 Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total: 674.47 Vendor: HOMESTEAD ELECTRICAL CONTRACTING LLC HOMESTEAD ELECTRICAL 14113 04/30/2021 Troubleshoot, repair power 510‐31‐6110 2,310.00 Vendor HOMESTEAD ELECTRICAL CONTRACTING LLC Total: 2,310.00 Vendor: IN TIME SERVICES INC IN TIME SERVICES INC 10772 05/17/2021 INTIME ILINK SCHEDULE 620‐00‐5110 6,780.00 Vendor IN TIME SERVICES INC Total: 6,780.00 Vendor: JETSTREAM DETAILING JETSTREAM DETAILING 59515 04/30/2021 Auto Detail 100‐22‐5370 120.00 Vendor JETSTREAM DETAILING Total: 120.00 Vendor: JG UNIFORMS INC JG UNIFORMS INC 84450 04/30/2021 Uniform Order ‐ K. Ducak 100‐22‐4510 108.49 Vendor JG UNIFORMS INC Total: 108.49 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 816933 04/30/2021 kimball stock (816933) 100‐33‐5370 228.29 KIMBALL MIDWEST 834930 04/30/2021 kimball stock (834930) 100‐33‐5370 196.12 KIMBALL MIDWEST 8854280 05/17/2021 kimball stock (8854280) 100‐33‐5370 246.18 Vendor KIMBALL MIDWEST Total: 670.59 5/12/2021 9:08:27 AM 156 Expense Approval Register Packet: APPKT02105 ‐ 5‐17‐21 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: LAI LTD LAI LTD 21‐17966 04/30/2021 Dryer Feed Pump 510‐32‐8500 16,776.00 Vendor LAI LTD Total: 16,776.00 Vendor: LORCHEM TECHNOLOGIES INC LORCHEM TECHNOLOGIES INC 71801 05/17/2021 Shop Mainenance 100‐45‐5110 250.00 Vendor LORCHEM TECHNOLOGIES INC Total: 250.00 Vendor: MAGIC OF GARY KANTOR MAGIC OF GARY KANTOR 5‐4‐21 05/17/2021 Cont ‐ Magic Workshop 100‐46‐5110 70.00 Vendor MAGIC OF GARY KANTOR Total: 70.00 Vendor: MENARDS ‐ CRYSTAL LAKE MENARDS ‐ CRYSTAL LAKE 43097/CR34099 04/30/2021 Small Equipment 100‐45‐6270 1,300.85 Vendor MENARDS ‐ CRYSTAL LAKE Total: 1,300.85 Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC MENDEZ LANDSCAPING & 10417 04/30/2021 Landscap 100‐41‐5110 3,000.00 MENDEZ LANDSCAPING & 10418 04/30/2021 Landscap 100‐41‐5110 300.00 Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total: 3,300.00 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 238359W 05/17/2021 QTY‐6 1/2" Filler Gaskets 510‐32‐5375 312.00 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 312.00 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 209571 05/17/2021 450 209571 100‐33‐5370 104.64 Vendor MIDWEST HOSE AND FITTINGS INC Total: 104.64 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 95478 04/30/2021 building and zoning stamps 100‐03‐6210 151.26 MINUTEMAN PRESS OF MCH 95526 05/17/2021 Jason Lamz / Ron Barta 100‐33‐6210 102.01 Vendor MINUTEMAN PRESS OF MCH Total: 253.27 Vendor: MULCH CENTER, THE MULCH CENTER, THE 131505 04/30/2021 Playground Mulch 100‐41‐6110 1,400.00 Vendor MULCH CENTER, THE Total: 1,400.00 Vendor: NAC SUPPLY, INC NAC SUPPLY, INC 49795 04/30/2021 Asphalting tools inv#39384 100‐33‐6270 88.25 Vendor NAC SUPPLY, INC Total: 88.25 Vendor: NATIONAL RECREATION AND PARK ASSN NATIONAL RECREATION AND 29548 6‐30‐21 05/17/2021 Membership ‐ NRPA 100‐41‐5410 675.00 Vendor NATIONAL RECREATION AND PARK ASSN Total: 675.00 Vendor: NORTHERN ILLINOIS POLICE ALARM SYSTEM NORTHERN ILLINOIS POLICE 13769 05/17/2021 Membership Assessment 100‐22‐5110 400.00 NORTHERN ILLINOIS POLICE 13770 05/17/2021 Annual Membership 100‐22‐5110 4,800.00 Vendor NORTHERN ILLINOIS POLICE ALARM SYSTEM Total: 5,200.00 Vendor: OLSEN SAFETY EQUIPMENT CORP OLSEN SAFETY EQUIPMENT 0387212‐IN 04/30/2021 Surgical Gloves INV #0387212‐ 510‐35‐6110 204.50 Vendor OLSEN SAFETY EQUIPMENT CORP Total: 204.50 Vendor: PDC LABORATORIES INC PDC LABORATORIES INC I9462327 04/30/2021 Stormwater Samples 510‐32‐6110 1,486.65 PDC LABORATORIES INC I9462328 04/30/2021 Storm water Industrial Permit 510‐32‐5110 268.25 Vendor PDC LABORATORIES INC Total: 1,754.90 Vendor: PETROCHOICE LLC PETROCHOICE LLC 50527151 04/30/2021 Fuel ‐ UTY ‐ 50527151 510‐35‐6250 346.81 PETROCHOICE LLC 50527164 04/30/2021 Fuel 100‐45‐6250 191.27 PETROCHOICE LLC 50527165 04/30/2021 Fuel ‐ STS ‐ 50527165 100‐33‐6250 763.26 PETROCHOICE LLC 50527166 04/30/2021 Fuel 50527166 100‐22‐6250 1,999.21 PETROCHOICE LLC 50532730 04/30/2021 Fuel 100‐45‐6250 328.68 PETROCHOICE LLC 50532732 04/30/2021 Fuel 50532732 100‐22‐6250 1,654.66 PETROCHOICE LLC 50540821 04/30/2021 Fuel ‐ UTY ‐ 50540821 510‐35‐6250 277.68 PETROCHOICE LLC 50540835 04/30/2021 Fuel ‐ WW ‐ 50540835 510‐32‐6250 569.06 PETROCHOICE LLC 50540836 04/30/2021 Fuel ‐ WTR ‐ 50540836 510‐31‐6250 77.88 5/12/2021 9:08:27 AM 157 Expense Approval Register Packet: APPKT02105 ‐ 5‐17‐21 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount PETROCHOICE LLC 50540837 04/30/2021 Fuel 100‐45‐6250 295.07 PETROCHOICE LLC 50540838 04/30/2021 Fuel ‐ STS ‐ 50540838 100‐33‐6250 613.40 PETROCHOICE LLC 50540839 04/30/2021 Fuel ‐ 50540839 100‐22‐6250 2,039.31 PETROCHOICE LLC 50545036 04/30/2021 Fuel ‐ UTY ‐ 50545036 510‐35‐6250 161.93 PETROCHOICE LLC 50545050 04/30/2021 Fuel ‐ WW ‐ 50545050 510‐32‐6250 220.86 PETROCHOICE LLC 50545051 04/30/2021 Fuel ‐ WTR ‐ 50545051 510‐31‐6250 115.43 PETROCHOICE LLC 50545052 04/30/2021 Fuel 100‐45‐6250 405.24 PETROCHOICE LLC 50545053 04/30/2021 Fuel ‐ STS ‐ 50545053 100‐33‐6250 483.18 PETROCHOICE LLC 50545054 04/30/2021 Fuel ‐ 50545054 100‐22‐6250 770.17 Vendor PETROCHOICE LLC Total: 11,313.10 Vendor: PITEL SEPTIC INC PITEL SEPTIC INC 19508 05/17/2021 Portable toilets 100‐45‐5110 400.00 Vendor PITEL SEPTIC INC Total: 400.00 Vendor: POLICE LAW INSTITUTE POLICE LAW INSTITUTE 14430 05/17/2021 Year Subscription Legal 100‐22‐5430 4,655.00 Vendor POLICE LAW INSTITUTE Total: 4,655.00 Vendor: RADAR MAN INC RADAR MAN INC 4958 05/17/2021 Radar Certificates 100‐22‐5110 910.00 Vendor RADAR MAN INC Total: 910.00 Vendor: RAY SCHRAMER & COMPANY RAY SCHRAMER & COMPANY INV159241 05/17/2021 Pro‐Rings INV#159241 510‐35‐6110 3,350.00 Vendor RAY SCHRAMER & COMPANY Total: 3,350.00 Vendor: RELIABLE SAND & GRAVEL RELIABLE SAND & GRAVEL 7790 04/30/2021 ballfield supplies 100‐45‐6110 271.26 Vendor RELIABLE SAND & GRAVEL Total: 271.26 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT SPI10647416 04/30/2021 Small Equipment 100‐45‐6270 1,495.00 Vendor RUSSO POWER EQUIPMENT Total: 1,495.00 Vendor: SHERWIN‐WILLIAMS CO, THE SHERWIN‐WILLIAMS CO, THE 0929‐2 04/30/2021 Paint supplies 100‐45‐6110 204.44 Vendor SHERWIN‐WILLIAMS CO, THE Total: 204.44 Vendor: SITEONE LANDSCAPE SUPPLY, LLC SITEONE LANDSCAPE SUPPLY, 108750623‐001 05/17/2021 Park Supplies 100‐45‐6110 274.54 Vendor SITEONE LANDSCAPE SUPPLY, LLC Total: 274.54 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 360075 04/30/2021 MFP Monthly Page Count Ricoh 620‐00‐5110 894.47 STANS LPS MIDWEST 360093 04/30/2021 MFP DaaS / Monthly Page 620‐00‐5110 430.73 Vendor STANS LPS MIDWEST Total: 1,325.20 Vendor: STATE TREASURER STATE TREASURER 60677 05/17/2021 Traffic Signal Maintenance 100‐33‐5110 8,996.10 Vendor STATE TREASURER Total: 8,996.10 Vendor: SUBURBAN PROPANE, L.P. SUBURBAN PROPANE, L.P. 63137 04/30/2021 Propoane ‐ STS ‐ INV# 63137 100‐33‐6110 213.69 Vendor SUBURBAN PROPANE, L.P. Total: 213.69 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 07218 04/30/2021 824 (07218) 510‐35‐5370 341.25 Vendor SUNNYSIDE COMPANY Total: 341.25 Vendor: TEAM REIL INC TEAM REIL INC 22747 04/30/2021 Park supplies 100‐41‐6110 2,512.00 Vendor TEAM REIL INC Total: 2,512.00 Vendor: TEXAS REFINERY CORP TEXAS REFINERY CORP INV217814 04/30/2021 55gal. drum oil ,grease 510‐32‐5370 2,921.40 Vendor TEXAS REFINERY CORP Total: 2,921.40 5/12/2021 9:08:27 AM 158 Expense Approval Register Packet: APPKT02105 ‐ 5‐17‐21 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: TKB ASSOCIATES, INC TKB ASSOCIATES, INC 14283 04/30/2021 Laserfich Support 620‐00‐5110 962.50 Vendor TKB ASSOCIATES, INC Total: 962.50 Vendor: TONY'S FAMILY TAILOR SHOP TONY'S FAMILY TAILOR SHOP 0520043 04/30/2021 Tailoring ‐ Kinney 100‐22‐4510 73.50 Vendor TONY'S FAMILY TAILOR SHOP Total: 73.50 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 106821 04/30/2021 Sign alert light parts 100‐33‐6110 562.80 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 562.80 Vendor: ULINE ULINE 132493049 04/30/2021 Evidence Supplies 100‐22‐6210 87.75 ULINE 132781042 04/30/2021 Absorbent Pads& Gloves 510‐32‐5380 645.17 Vendor ULINE Total: 732.92 Vendor: USA BLUEBOOK USA BLUEBOOK 569148 04/30/2021 Locating Flags ‐ Green & Blue 510‐35‐6110 130.47 Vendor USA BLUEBOOK Total: 130.47 Vendor: VICTOR FORD, INC VICTOR FORD, INC 378137 04/30/2021 803 (378137) 510‐35‐5370 2,522.87 Vendor VICTOR FORD, INC Total: 2,522.87 Vendor: WATER PRODUCTS ‐ AURORA WATER PRODUCTS ‐ AURORA 0302231 04/30/2021 Repair Clamps INV# 0302231 510‐35‐6110 816.19 WATER PRODUCTS ‐ AURORA 0302232 04/30/2021 Repair clamp for water main 510‐35‐6110 143.00 WATER PRODUCTS ‐ AURORA 0302376 05/17/2021 6 Cut In Sleeve #0302376 510‐35‐6110 638.00 Vendor WATER PRODUCTS ‐ AURORA Total: 1,597.19 Grand Total: 139,210.03 5/12/2021 9:08:27 AM 159 Expense Approval Register Packet: APPKT02105 ‐ 5‐17‐21 RECT INVOICE Fund Summary Fund Expense Amount 100 ‐ GENERAL FUND 54,216.76 510 ‐ WATER/SEWER FUND 74,482.86 620 ‐ INFORMATION TECHNOLOGY FUND 10,510.41 Grand Total: 139,210.03 160 AS NEEDED CHECKS COUNCIL MEETING 5-17-2021 ACE HARDWARE, MCHENRY 04/02/2021 100-22-6210 17.99 ACE HARDWARE, MCHENRY 04/02/2021 100-33-6110 125.92 ACE HARDWARE, MCHENRY 04/02/2021 100-33-6115 35.99 ACE HARDWARE, MCHENRY 04/02/2021 100-33-6270 241.14 ACE HARDWARE, MCHENRY 04/02/2021 100-45-6110 228.09 ACE HARDWARE, MCHENRY 04/02/2021 510-31-6110 170.44 ACE HARDWARE, MCHENRY 04/02/2021 510-31-6270 88.17 ACE HARDWARE, MCHENRY 04/02/2021 510-32-5375 99.39 ACE HARDWARE, MCHENRY 04/02/2021 510-32-6110 20.62 ACE HARDWARE, MCHENRY 04/02/2021 510-35-6110 76.47 AQUALAB WATER TREATMENT, INC 04/02/2021 100-03-5120 100.00 COMED 04/02/2021 100-33-5520 86.68 COMED 04/02/2021 100-45-5510 28.65 COMED 04/02/2021 510-32-5510 5020.12 COMED 04/02/2021 510-32-5510 30.21 EJ USA INC 04/02/2021 510-32-6110 3245.96 MCHENRY COUNTY RECORDER OF DEEDS 04/02/2021 620-00-5110 275.00 3017 ROUTE 120, LLC 04/09/2021 100-04-6945 35987.59 COMED 04/09/2021 100-01-5110 3648.14 CONSTELLATION NEWENERGY INC 04/09/2021 100-33-5520 19.26 CONSTELLATION NEWENERGY INC 04/09/2021 100-44-5510 24.71 CVSHEALTH 04/09/2021 100-04-6945 23498.26 DYN MCHENRY COMMONS LLC 04/09/2021 100-04-6945 31345.56 GRAHAM ENTERPRISE INC 04/09/2021 100-04-6945 20848.36 HOME DEPOT CREDIT SERVICES 04/09/2021 100-01-5110 670.62 HOME DEPOT CREDIT SERVICES 04/09/2021 100-01-8200 1537.38 HOME DEPOT CREDIT SERVICES 04/09/2021 100-03-6110 630.16 HOME DEPOT CREDIT SERVICES 04/09/2021 100-33-5110 151.16 HOME DEPOT CREDIT SERVICES 04/09/2021 100-33-6110 39.97 HOME DEPOT CREDIT SERVICES 04/09/2021 100-45-6110 1655.46 HOME DEPOT CREDIT SERVICES 04/09/2021 100-45-6270 208.05 HOME DEPOT CREDIT SERVICES 04/09/2021 510-31-6270 302.10 HOME DEPOT CREDIT SERVICES 04/09/2021 510-32-6110 82.95 MCHENRY COUNTY CHIEFS OF POLICE 04/09/2021 100-22-5410 100.00 MCHENRY COUNTY DEPT OF HEALTH 04/09/2021 100-44-5110 57.50 MCHENRY COUNTY DEPT OF HEALTH 04/09/2021 100-44-5110 57.50 MCHENRY COUNTY DEPT OF HEALTH 04/09/2021 100-44-5110 57.50 MCHENRY DONUTS, INC 04/09/2021 100-04-6945 11347.46 NATIONAL AWARDS & FINE GIFTS 04/07/2021 100-22-6210 46.90 NORTHWEST LAMINATION 04/09/2021 100-01-8200 16300.00 SECRETARY OF STATE 04/09/2021 100-01-6940 151.00 SECRETARY OF STATE 04/09/2021 100-01-6940 151.00 SECRETARY OF STATE 04/09/2021 100-01-6940 151.00 SECRETARY OF STATE / DEPT OF POLICE 04/09/2021 100-01-6940 151.00 SOUTHWEST AQUATIC TEAM 04/09/2021 100-47-5110 1416.00 STAPLES BUSINESS CREDIT 04/09/2021 100-01-6210 105.46 STAPLES BUSINESS CREDIT 04/09/2021 100-03-6210 27.08 STAPLES BUSINESS CREDIT 04/09/2021 100-04-6210 49.22 STAPLES BUSINESS CREDIT 04/09/2021 100-05-6210 52.36 STAPLES BUSINESS CREDIT 04/09/2021 100-22-6210 51.67 STAPLES BUSINESS CREDIT 04/09/2021 100-33-6210 55.07 STAPLES BUSINESS CREDIT 04/09/2021 100-41-6210 43.92 STAPLES BUSINESS CREDIT 04/09/2021 510-32-6210 53.37 SUNNYSIDE COMPANY 04/09/2021 100-04-6945 14471.43 TEA OLIVE I, LLC 04/09/2021 100-04-6945 48608.14 BANKCARD PROCESSING CENTER 04/16/2021 100-01-6940 216.47 161 BANKCARD PROCESSING CENTER 04/16/2021 100-22-5370 83.96 BANKCARD PROCESSING CENTER 04/16/2021 100-22-5430 398.00 BANKCARD PROCESSING CENTER 04/16/2021 100-22-6110 1586.00 BANKCARD PROCESSING CENTER 04/16/2021 400-00-5110 529.00 BANKCARD PROCESSING CENTER 04/16/2021 400-00-5321 470.78 CINTAS CORPORATION LOC 355 04/16/2021 100-03-5120 90.95 CINTAS CORPORATION LOC 355 04/16/2021 100-33-4510 258.70 CINTAS CORPORATION LOC 355 04/16/2021 100-33-6110 225.75 CINTAS CORPORATION LOC 355 04/16/2021 510-32-4510 715.15 CY ARMORY - CONDITION YELLOW ACADEMY 04/16/2021 100-22-6110 372.00 FIRST BANKCARD 04/16/2021 100-01-5110 58.16 FIRST BANKCARD 04/16/2021 100-33-5430 200.00 FIRST BANKCARD 04/16/2021 100-41-5330 60.29 FIRST BANKCARD 04/16/2021 100-41-6110 1935.78 FIRST BANKCARD 04/16/2021 100-44-5430 30.00 FIRST BANKCARD 04/16/2021 100-45-6110 45.00 FIRST BANKCARD 04/16/2021 100-46-6110 -265.58 FIRST BANKCARD 04/16/2021 100-47-5110 44.05 FIRST BANKCARD 04/16/2021 100-47-6110 384.84 FIRST BANKCARD 04/16/2021 400-00-5430 32.00 FIRST BANKCARD 04/16/2021 620-00-5110 2819.10 FIRST BANKCARD 04/16/2021 510-31-5410 32.00 NAPA AUTO PARTS MPEC 04/16/2021 100-22-5370 783.47 NAPA AUTO PARTS MPEC 04/16/2021 100-33-5370 2107.66 NAPA AUTO PARTS MPEC 04/16/2021 100-33-6250 380.88 NAPA AUTO PARTS MPEC 04/16/2021 100-45-5370 175.13 NAPA AUTO PARTS MPEC 04/16/2021 510-32-5380 41.94 NAPA AUTO PARTS MPEC 04/16/2021 510-35-5370 71.02 POSTMASTER MCHENRY IL 04/16/2021 100-41-5310 2515.98 SECRETARY OF STATE VEH SVS DEPT 04/16/2021 100-01-6940 151.00 SHAW MEDIA 04/16/2021 100-33-6110 155.82 STATE HOUSE INN 04/16/2021 100-22-5420 96.05 MCHENRY COUNTY CHIEFS OF POLICE 04/20/2021 100-22-5430 30.00 WILLIAMS BROTHERS CONSTRUCTION INC 04/27/2021 510-32-8500 599463.58 ARAMARK 04/30/2021 100-45-4510 123.59 BUSS FORD SALES 04/30/2021 100-22-5370 2864.98 CENTURY SPRINGS 04/30/2021 100-03-5120 59.98 ILLINOIS SWIMMING INC 04/30/2021 100-47-5410 10.00 JOE CSECH PAINTING 04/30/2021 100-01-8200 720.00 MCHENRY BREWING CO 04/30/2021 100-00-3310 300.00 MIDWEST OPERATING ENGINEERS WELFARE 04/30/2021 510-35-4310 2400.00 PLUS ONE TREE SERVICE 04/30/2021 100-41-5110 7000.00 RED WING BUSINESS ADVANTAGE 04/30/2021 510-35-4510 170.19 SHAW MEDIA 04/30/2021 100-01-5330 91.88 VICTOR FORD, INC 04/30/2021 100-22-5370 435.38 VICTOR FORD, INC 04/30/2021 510-35-5370 334.61 WILLIAMS BROTHERS CONSTRUCTION INC 04/30/2021 510-32-8500 96722.84 TOTAL:951573.53 162 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363‐2186 Fax: (815) 363‐2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer‐oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and McHenry City Council FROM: Troy Strange, P.E., Director of Public Works RE: Committee Recommendation: Honorary Street Sign for Kay Bates ATT: Honorary Street Sign Application Honorary Street Sign Resolution ____________________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider the attached Resolution for approval designating the southwest corner of Elm Street and Riverside Drive as “Honorary Kay Bates Way” as previously recommended by the City Council. BACKGROUND: Attached is an honorary street sign application for Kay Bates submitted by Carl Vallianatos. Kay Bates has been an employee of the McHenry Area Chamber of Commerce since 1991 and has served as President since 2003. During her time with the Chamber, she has been involved in several local programs and events including: Fiesta Days, McHenry Shamrocks the Fox, St. Baldricks, the MTI (Manufacturing, Trades, and Industries) Expo, along with numerous other Chamber and City events. The honorary street sign is proposed at the southwest corner of Elm Street and Riverside Drive due to its proximity to both the downtown Riverside Business District and to the McHenry Riverwalk. In Spring of this year, five applications were brought before both the Public Works Committee and the City Council. At the April 19, 2021 City Council meeting, the City Council recommended that all five applications including this honorary sign application be brought back before the City for approval and for the passing of resolutions designating each of those Honorary Street Sign locations. RECOMMENDATION: Therefore, if the Council concurs, it is recommended that City Council approve the attached Resolution designating the southwest corner of Elm Street and Riverside Drive as “Honorary Kay Bates Way” as recommended by the City Council. 163 Honorary Street Sign Application Date * Applicant Name * Applicant Email * Applicant Phone #* Name of Honoree * Existing Street Name * Requested Sign Location * Please complete the following criteria that will be used in the evaluation of your request. Attach additional documents if required. Honoree must be of good moral character. Historical and/or Cultural Infulence of the Honoree on the City Provide Proof of Significant Association or Family Ties to the City Establish Clear Geographical Relationship of Street to eh Area of Interest of the Applicant 1/15/2021 Carl Vallianatos vallianatoscarl@dist156.org 8154825850 As it would appear on sign, Maximum 20 characters including spaces Kay Rial Bates Green Street (intersection) NE or NW Corner of Green and Waukegan or Green and Elm Criteria for Designation Kay Rial Bates has been an employee of the McHenry Area Chamber of Commerce from 1991-2020 and has served as President since 2003. During this quarter- century of service to our community, chamber, and all businesses large and small we have seen the economy, culture, and spirit of fun and service to others flourish. I hear leaders around McHenry talk about how our community is an ideal one in which to LIVE, WORK, and PLAY. Kay has not only exemplified that but has helped to make that mantra come to fruition for so many families and businesses because of her tireless work that far exceeded any of her job descriptions. Great communities, businesses, and organizations prosper when people give of themselves. Kay has done that for our entire community, all our businesses, and our schools. Her time, sweat, and efforts are part of the very fabric of our city. Almost every business owner, leader, and organization has been personally impacted by her. Kay is a long-time resident of the City of McHenry and has raised her three children who have all attended McHenry Community High School. Kay has been an employee of the McHenry Area Chamber of Commerce since 1991 and its President since 2003. Kay has become a well known McHenry icon because of her ever- present servanthood in so many community endeavors. Lower Green Street south of Elm to Waukegan is the economic downtown and center of McHenry. It is also the location of the home office of the MACC, the location of so many events over the years, close to many of our businesses and the Riverwalk. We are suggesting either one of the southern corners of Green and Elm or one of the northern, highly visible corners of Green and Waukegan. 164 Clrearly Defined Community or Public Contribution Made by the Honoree Signature * The impacts and accomplishments of the McHenry Area Chamber of Commerce under Kay’s leadership are too numerous to name. Fundamentally, Kay’s stewardship, vision, and fiscal responsibility has enabled the MACC to grow into one of the premier chambers in the area. The MACC is financially stable and has grown in membership and impact over the decades. Its work and initiatives has also changed the landscape of McHenry. Kay and the MACC has been a driving force behind all the periods of economic prosperity in our community. The leadership on the Riverwalk project has also been part of the long-term vision and revitalization for the future connecting business to our most precious natural resource. Kay and the MACC has grown Fiesta Days into a premier summer festival and continues to look for new ground to break partnering on other community events like McHenry Shamrocks the Fox and philanthropies like St. Baldrick’s. Kay has also been a fervent supporter of our school systems and has helped McHenry High School foster an annual MTI (Manufacturing, Trades, and Industry) Career Expo. Kay has worked to coordinate other manufacturing week events and tours to inspire our young people to important careers that are the foundation of our industrial and trades workforce. 165 From:Vallianatos, Carl To:Troy Strange Subject:Re: Kay Bates Honorary Street Sign Date:Saturday, February 6, 2021 7:47:05 AM Hi Troy- In talking with a few people- we believe that the corner of 120 and Riverside south corners would be great alternative location close to the Riverside businesses and the RiverWalk for consideration of Kay Bates' sign. Thank you Carl On Fri, Jan 15, 2021 at 8:50 AM Troy Strange <tstrange@cityofmchenry.org> wrote: Carl, It appears that both signs on Green are due for the end of their ten year duration this year. I think we’ll be able to trade the dedications with no issues but just in case if you could provide a few alternate locations it would be appreciated. Thank You Troy Strange, P.E. Director of Public Works City of McHenry – Public Works 1415 Industrial Drive McHenry, IL 60050 (o) 815-363-2186 (f) 815-363-2214 -- Carl D. Vallianatos, Ed.S. 166 Assistant Superintendent of Curriculum and Instruction McHenry High School District #156 4716 W. Crystal Lake Road (815) 759-2261 @CarlVallianatos "Skills and achievement come through commitment and effort" - Carol Dweck 167 RESOLUTION NO._____ DESIGNATING THE SOUTHWEST CORNER OF ELM STREET AND RIVERSIDE DRIVE AS “HONORARY KAY BATES WAY” IN THE CITY OF MCHENRY WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds approval of the Honorary Street Designation of Honorary Kay Bates Way at the southwest corner of Elm Street and Riverside Drive consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The southwest corner of Elm Street and Riverside Drive shall be granted the Honorary Street Designation of Honorary Kay Bates Way. SECTION 2: An honorary street sign entitled Honorary Kay Bates Way shall be posted at the southwest corner of Elm Street and Riverside Drive. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Passed and adopted this 17th day of May, 2021. Voting Aye: Voting Nay: Absent: ATTEST: ___________________________________ ____________________________________ City Clerk Trisha Ramel Mayor Wayne S. Jett 168 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and McHenry City Council FROM: Troy Strange, P.E., Director of Public Works RE: Committee Recommendation: Honorary Street Sign for Mark Justen ATT: Honorary Street Sign Application Honorary Street Sign Resolution ____________________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider the attached Resolution for approval designating the intersection of Green Street and Municipal Drive as “Honorary Mark Justen Way” as previously recommended by the City Council. BACKGROUND: Attached is an honorary street sign application for Mark Justen submitted by Brian Alto. Mark was a lifelong resident of the City of McHenry. The Justen Family has resided in McHenry since the 1890’s and during this time has owned and operated a prominent local business, Justen Funeral Home. Mr. Justen was a fixture of the community, and the funeral home provided honor guard training and assistance for numerous local Fire and Police Departments. In addition to his role with the Justen Funeral Home, Mr. Justen also served for several years as a Trustee for the McHenry Township Fire Protection District. The honorary street sign is proposed at the intersection of Green Street and Municipal Drive due to its proximity to the Justen Funeral Home located on Municipal Drive. In Spring of this year, five applications were brought before both the Public Works Committee and the City Council. At the April 19, 2021 City Council meeting, the City Council recommended that all five applications including this honorary sign application be brought back before the City for approval and for the passing of resolutions designating each of those Honorary Street Sign locations. RECOMMENDATION: Therefore, if the Council concurs, it is recommended that City Council approve the attached Resolution designating the intersection of Green Street and Municipal Drive as “Honorary Mark Justen Way” as recommended by the City Council. 169 Honorary Street Sign Application Date * Applicant Name * Applicant Email * Applicant Phone #* Name of Honoree * Existing Street Name * Requested Sign Location * Please complete the following criteria that will be used in the evaluation of your request. Attach additional documents if required. Honoree must be of good moral character. Historical and/or Cultural Infulence of the Honoree on the City Provide Proof of Significant Association or Family Ties to the City Establish Clear Geographical Relationship of Street to eh Area of Interest of the Applicant 10/2/2020 Brian Aalto bja1073@sbcglobal.net 8155294297 As it would appear on sign, Maximum 20 characters including spaces Mark R Justen Way Municipal Drive (intersection) Green Street/Municipal Drive Criteria for Designation Mark had an undeniable influence on the City of McHenry. He was the owner of a multigenerational family business, and dedicated his life to helping bereaved families to properly celebrate the lives of their departed loved ones. Mark was also a great asset to local law enforcement, in that he provided a training location and countless items of advice to many ceremonial honor guard units. Through his invaluable assistance on countless issues, these honor guard units were able to render final salutes to deceased police officers and firefighters. Furthermore, Mark was a force for good, due to having donated both money and services for deceased persons who would not normally have had a proper memorial service or burial. These people included veterans without local families, victims of drug abuse, and others. Mark was also intimately involved in one of the most tragic events of our nation's recent history, the September 11th attacks on the World Trade Center in New York City. Mark was a founder of a multistate unit that assisted with identifying remains and ensuring that proper services took place for those who perished in those horrific events. He carried to New York decades of experience and dedication to his profession, and brought back to McHenry a unique perspective and appreciation for the magnitude of those events. Mark's family resided in McHenry since the 1890s, and throughout that time, they operated a prominent local business. Municipal Drive abuts the Justen Funeral Home, the flagship of Mark's multi-building business (he also operated funeral homes in Wonder Lake and Round Lake), and is the main street by which one accesses the funeral home. 170 Clrearly Defined Community or Public Contribution Made by the Honoree Signature * Simply put, Mark was a fixture in McHenry, both through his service as a member and trustee of the McHenry Township Fire Protection District, and as a prominent local businessman. Mark never hesitated to help someone in need of his expertise, and dedicated his life, both professional and personal, to helping better, or at least assist, other people. Mark personified service and assistance of others, and it is my belief that an honorary street designated for him would be a daily reminder to others of his steadfast enthusiasm for helping others in his community. Thank you for your consideration. 171 RESOLUTION NO.____ DESIGNATING THE INTERSECTION OF GREEN STREET AND MUNICIPAL DRIVE AS “HONORARY MARK JUSTEN WAY” IN THE CITY OF MCHENRY WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds approval of the Honorary Street Designation of Honorary Mark Justen Way at the intersection of Green Street and Municipal Drive consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The intersection of Green Street and Municipal Drive shall be granted the Honorary Street Designation of Honorary Mark Justen Way. SECTION 2: An honorary street sign entitled Honorary Mark Justen Way shall be posted at the intersection of Green Street and Municipal Drive. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Passed and adopted this 17th day of May, 2021. Voting Aye: Voting Nay: Absent: ATTEST: ___________________________________ ____________________________________ City Clerk Trisha Ramel Mayor Wayne S. Jett 172 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and McHenry City Council FROM: Troy Strange, P.E., Director of Public Works RE: Committee Recommendation: Honorary Street Sign for James Keevil ATT: Honorary Street Sign Application Honorary Street Sign Resolution ____________________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider the attached Resolution for approval designating the southeast corner of Riverside Drive and Pearl Street as “Honorary James Keevil Way” as previously recommended by the City Council. BACKGROUND: Attached is an honorary street sign application for James Keevil submitted by Sue Low Meyer. Mr. Keevil was a Vietnam War Veteran who served in the US Navy and was honorably discharged. Mr. Keevil also served for three years as a Sergeant on the McHenry Police Department and for another twenty-nine years as the Communications Supervisor, retiring in 2005. During Mr. Keevil’s time with the McHenry Police Department, he was recognized for meritorious work in the apprehending of a murder suspect who had killed two people in the City of McHenry in December of 1970. The honorary street sign is proposed at the southeast corner of Riverside Drive and Pearl Street. Mr. Keevil lived on Riverside Drive for over 20 years and was occasionally known as “The Mayor of Riverside Drive”. In Spring of this year, five applications were brought before both the Public Works Committee and the City Council. At the April 19, 2021 City Council meeting, the City Council recommended that all five applications including this honorary sign application be brought back before the City for approval and for the passing of resolutions designating each of those Honorary Street Sign locations. RECOMMENDATION: Therefore, if the Council concurs, it is recommended that City Council approve the attached Resolution designating the southeast corner of Riverside Drive and Pearl Street as “Honorary James Keevil Way” as recommended by the City Council. 173 Honorary Street Sign Application Date * Applicant Name * Applicant Email * Applicant Phone #* Name of Honoree * Existing Street Name * Requested Sign Location * Please complete the following criteria that will be used in the evaluation of your request. Attach additional documents if required. Honoree must be of good moral character. Historical and/or Cultural Infulence of the Honoree on the City Provide Proof of Significant Association or Family Ties to the City Establish Clear Geographical Relationship of Street to eh Area of Interest of the Applicant Clrearly Defined Community or Public Contribution Made by the Honoree 11/19/2020 Sue Low Meyer mayorsue17@gmail.com 815-405-7240 As it would appear on sign, Maximum 20 characters including spaces James " Keev" Keevil Pearl Street (intersection) SE corner of Riverside Drive and Pearl Street Criteria for Designation James Keevil was born on Dec. 25, 1948 and raised in McHenry. He passed away on October 26,2020. Jim was a veteran on the Vietnam War serving in the US Navy. He was honorably discharged. Jim served as a Sgt. of the McHenry Police Department for 3 years .During that time he received recognition for meritorious police work for apprehending a murder suspect, Philip Soper, on Dec. 18, 1970. Soper had shot and killed two people in McHenry and was later convicted in 1971 of these crimes .One of these shootings took place in the office of Dr. Kohl on Riverside Drive. The suspect was captured at the Riverside Hotel. James went on to serve the McHenry Police Department for 29 years as Communications Supervisor, retiring in 2005. He is also a past member of the McHenry Township Fire Protection District. Jim and his family lived in McHenry all of his life. He served our country and he served our community his entire adult life, in addition to the things I've already mentioned. He had a passion for the city of McHenry and the people who lived here. Jim helped so many people, quietly, without need for recognition. The significant event in his police career took place on Riverside Drive. He grew up on Court Street and spent much of his childhood at Pearl street Park, now known as Veterans Memorial Park. He lived on Riverside Drive for at least 20 years. In his retirement he enjoyed his life there and he affectionately became known as "The Mayor of Riverside Drive." A lifetime of service to our city, most notably the apprehension of a murder suspect, later convicted of two murders in our city. 174 Signature * 175 James Keevil Honorary Street Sign Addendum Submitted by Sue Myer The intention of the Addendum is to expand on two areas of my original Honorary street Sign application for James Keevil: 1) To establish a clear Geographical Relationship of Street to the interest of this applicant. 2) To clearly define community or public contribution made by the Honoree On December 18, 1970, two McHenry police officers were recognized for meritorious police work for the apprehension of an armed robber and suspected murderer Phillip Lee Soper. Soper was convicted in 1971 of the shooting murders of Marlene Ahrens of Woodstock, and Guenther Dolenske of McHenry. Ahrens was fatally shot Dec. 17, 1970 when Soper surprised her in the back of the dentist's office where she worked as a receptionist. He intended to rob an adjacent tavern but mistakenly entered the dentist office. That building was Bimbo's Restaurant, and the Dentist office is now part of Bimbo's. At the same time, Soper shot John Bocker, the owner of the building. He survived. The next day Soper shot Dolenske five times while robbing the Farmhouse Tavern in McHenry, It was located where the vacant McDonalds sits on Rt. 31 and Bull Valley Road. A short time later Soper was arrested by Officers James Keevil and Dan Kinnerk at the Riverside Hotel on Riverside Drive, where he had been living for about two months. In addition to being recognized by the City of McHenry for meritorious police work, Jim Keevil was also recognized by the Illinois Police Federation, Phillip Soper was convicted and sentenced to two consecutive 150 to 200 year prison sentences for the two McHenry murders. He is also serving a concurrent life term for the killing of a Wisconsin nursing home resident. Soper also admitted to the murder of a nursing home resident in Ohio, but was never convicted in that case. He is serving his sentence at Menard Correctional Center. He became eligible for parole in 1980 and has applied for parole 7 times, but it has never been granted. I have asked that the sign be located at the corner of Riverside and Pearl Street due to the clear geographical tie to this crime, not to mention that Jim Keevil lived on Riverside Drive for a good part of his life. I believe that the public contribution made by Jim Keevil is clear. Jim went on to serve our community with our police department for over 30 years. Thank you very much for your consideration of this application. Sue Meyer 176 RESOLUTION NO. ______ DESIGNATING THE SOUTHEAST CORNER OF RIVERSIDE DRIVE AND PEARL STREET AS “HONORARY JAMES KEEVIL WAY” IN THE CITY OF MCHENRY WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds approval of the Honorary Street Designation of Honorary James Keevil Way at the southeast corner of Riverside Drive and Pearl Street consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The southeast corner of Riverside Drive and Pearl Street shall be granted the Honorary Street Designation of Honorary James Keevil Way. SECTION 2: An honorary street sign entitled Honorary James Keevil Way shall be posted at the southeast corner of Riverside Drive and Pearl Street. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Passed and adopted this 17th day of May, 2021. Voting Aye: Voting Nay: Absent: ATTEST: ___________________________________ ____________________________________ City Clerk Trisha Ramel Mayor Wayne S. Jett 177 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and McHenry City Council FROM: Troy Strange, P.E., Director of Public Works RE: Committee Recommendation: Honorary Street Sign for Mike Linderman ATT: Honorary Street Sign Application Honorary Street Sign Resolution ____________________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider the attached Resolution for approval designating Brookwood Trail as “Honorary Mike Linderman Way” as previously recommended by the City Council. BACKGROUND: Attached is an honorary street sign application for Mike Linderman submitted by Geri Condon. Mike Linderman was a local business owner who operated All Pro Plumbing since 2009. Mr. Linderman was a fixture of the community who was involved in several notable philanthropic causes, some of which included: Special Olympics, McHenry Police Department Polar Plunge, Night Out With The Police, Shop With A Cop, Fiesta Days, Donations to the VFW, Food Pantry Donations, Shamrocks the Fox, and other numerous causes. Mr. Linderman tragically passed away in a motor vehicle accident this past winter and this sign is being dedicated in his honor. The honorary street sign is proposed at the intersection of Brookwood Trail and Abbey Drive due to its proximity to Mr. Linderman’s home on Brookwood Trail. In Spring of this year, five applications were brought before both the Public Works Committee and the City Council. At the April 19, 2021 City Council meeting, the City Council recommended that all five applications including this honorary sign application be brought back before the City for approval and for the passing of resolutions designating each of those Honorary Street Sign locations. RECOMMENDATION: Therefore, if the Council concurs, it is recommended that City Council approve the attached Resolution designating Brookwood Trail as “Honorary Mike Linderman Way” as previously recommended by the City Council. 178 Honorary Street Sign Application Date * Applicant Name * Applicant Email * Applicant Phone #* Name of Honoree * Existing Street Name * Requested Sign Location * Please complete the following criteria that will be used in the evaluation of your request. Attach additional documents if required. Honoree must be of good moral character. Historical and/or Cultural Infulence of the Honoree on the City Provide Proof of Significant Association or Family Ties to the City Establish Clear Geographical Relationship of Street to eh Area of Interest of the Applicant Clrearly Defined Community or Public Contribution Made by the Honoree Signature * 2/17/2021 Geri A. Condon geri@captureyourpath.com 8154821678 As it would appear on sign, Maximum 20 characters including spaces Mike Linderman Brookwood (intersection) Brookwood/Abbey Criteria for Designation I was in a network group with Mike years ago and he was always quick to volunteer and help out. He led by example when people were in need, he was the first to step forward. When the city began the Shamrock Fest celebration and needed sponsors to offset the cost, Mike/All Pro Plumbing was the primary sponsor the first couple years. Without his financial support we would have been challenged getting this amazing event initiated. Mike/All Pro Plumbing has also donated to the Police Department, along with Wayne Jett/Jett's Hearing, for the Ballistic helmets. He has donated to Special Olympics, did the Polar Plunge both for the Police department. sponsored the Night Out with the police, donated to the Shop with a Cop program. Mike has also sponsored major events of Fiesta Days. Family residence Because Mike's business is on 120 and close to the VFW, it makes more sense to honor him my his home, where his family and neighbors can see this tribute. When he heard Girl Scout money had been stolen, he donated a replacement contribution. He has sent 200 care packages to the troops for the VFW along with donating turkeys for the VFW. He donated hot chocolate for the Holiday light display; sponsored a night with the Santa house. He has donated to the food pantry. Sponsored the Lemonade Brigade; sponsor of the Moose Car Show. 179 RESOLUTION NO. _____ DESIGNATING BROOKWOOD TRAIL AS “HONORARY MIKE LINDERMAN WAY” IN THE CITY OF MCHENRY WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds approval of the Honorary Street Designation of Honorary Mike Linderman Way at the location of Brookwood Trail and Abbey Drive consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The City Street, Brookwood Trail shall be granted the Honorary Street Designation of Honorary Mike Linderman Way. SECTION 2: An honorary street sign entitled Honorary Mike Linderman Way shall be posted at the intersection of Brookwood Trail and Abbey Drive. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Passed and adopted this 17th day of May 2021. Voting Aye: Voting Nay: Absent: ATTEST: ___________________________________ ____________________________________ City Clerk Trisha Ramel Mayor Wayne S. Jett 180 Department of Public Works Troy Strange, P.E., Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and McHenry City Council FROM: Troy Strange, P.E., Director of Public Works RE: Committee Recommendation: Honorary Street Sign for Judy Walsh Smith ATT: Honorary Street Sign Application Honorary Street Sign Resolution ____________________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider the attached Resolution for approval designating the intersection of Kane Avenue and Green Street as “Honorary Judy Walsh Smith Way” as previously recommended by the City Council. BACKGROUND: Attached is an honorary street sign application for Judy Walsh Smith submitted by Erin Smith. Mrs. Smith is a lifelong resident of the City of McHenry who graduated from McHenry High School in 1960. Mrs. Smith has led a life of community involvement and service which includes volunteering at the local FISH pantry and active membership in St. Patrick’s Catholic Church. Mrs. Smith served as a Community Service Officer with the McHenry Police Department from 1989 to 2006. Additionally, she served as a school crossing guard at Edgebrook School. The honorary street sign is proposed at the southwest corner of Kane Avenue and Green Street. Mrs. Smith’s work as a crossing guard at Edgebrook School for many years makes the proposed location extremely appropriate to commemorate that service. In Spring of this year, five applications were brought before both the Public Works Committee and the City Council. At the April 19, 2021 City Council meeting, the City Council recommended that all five applications including this honorary sign application be brought back before the City for approval and for the passing of resolutions designating each of those Honorary Street Sign locations. RECOMMENDATION: Therefore, if the Council concurs, it is recommended that City Council approve the attached Resolution designating the intersection of Kane Avenue and Green Street as “Honorary Judy Walsh Smith Way” as recommended by the City Council. 181 Honorary Street Sign Application Date * Applicant Name * Applicant Email * Applicant Phone #* Name of Honoree * Existing Street Name * Requested Sign Location * Please complete the following criteria that will be used in the evaluation of your request. Attach additional documents if required. Honoree must be of good moral character. Historical and/or Cultural Infulence of the Honoree on the City Provide Proof of Significant Association or Family Ties to the City Establish Clear Geographical Relationship of Street to eh Area of Interest of the Applicant Clrearly Defined Community or Public Contribution Made by the Honoree 2/8/2021 Erin Smith erinksmith227@gmail.com 224-723-9326 As it would appear on sign, Maximum 20 characters including spaces Judy Walsh Smith Kane ave. (intersection) Kane/green st. Criteria for Designation Judy Walsh Smith was born and raised in Mchenry, IL. She attended St. Patrick's school k-8, then McHenry East High School, where she graduated in 1960. Judy continues to live in McHenry, as she has her entire life. Judy worked as a teenager at Waddle's drug store on Green Street. She was a beautician after high school. She was a stay at home mom, while her children were growing. She then became a community service officer at the McHenry Police Department from 1989-2006. She is a member of St. Patrick's Church. She also has been a volunteer for the FISH pantry in McHenry for many years. Judy Walsh Smith's childhood home is 814 Center Street. She still owns this family home. She is the second daughter of Quentin and RoseAnn Walsh, who was the first nurse in McHenry. She currently resides on Kama Ave, in the McHenry Township. Judy Walsh Smith was the crossing guard at Edgebrook school for many years. I believe this would be a huge honor for her to have a street honorarily named after her at this location. Many children looked forward to seeing her smiley face everyday. As stated above, my mom, Judy, is a lifetime resident of McHenry. Her heart is a part of this city. As a community service officer, many would say hi to her as she would mark tires on Green and Main street. Children at Riverwood and mostly Edgebrook school looked forward to seeing her everyday. During her time at the police department, she only took 1 full week off of sick days. She LOVED working there. As her child, I hated going anywhere with her, as she knew (knows) everyone in this town. And now her work at St. Patrick's in the Lady's guild and working at the FISH food pantry, she loves to help. I truly think it would be honor to the city to name a street after her. 182 Signature * 183 RESOLUTION NO. DESIGNATING THE INTERSECTION OF KANE AVENUE AND GREEN STREET AS “HONORARY JUDY WALSH SMITH WAY” IN THE CITY OF MCHENRY WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds approval of the Honorary Street Designation of Honorary Judy Walsh Smith Way at the intersection of Kane Avenue and Green Street consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The intersection of Kane Avenue and Green Street shall be granted the Honorary Street Designation of Honorary Judy Walsh Smith Way. SECTION 2: An honorary street sign entitled Honorary Judy Walsh Smith Way shall be posted at the intersection of Kane Avenue and Green Street. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Passed and adopted this 17th day of May, 2021. Voting Aye: Voting Nay: Absent: ATTEST: ___________________________________ ____________________________________ City Clerk Trisha Ramel Mayor Wayne S. Jett 184 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park_recreation AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Update of Riverwalk Plan and Preparation of Easement Documents Attachment: HR Green Proposal Ordinance for the Budget Amendment AGENDA ITEM SUMMARY: The Riverwalk Foundation has approached HR Green to re-examine and revise Riverwalk plans for the section extending north from the Route 120 Bridge and ending at Weber Park, included in this proposal are the preparation of the easement documents to secure the city’s rights to proceed from landowners. The attached proposal of $14,500 would be paid by the city with the Riverwalk Foundation continuing to work as a liaison. The proposal would require a budget amendment from the TIF Fund to proceed. BACKGROUND: In 2014 the McHenry Riverwalk Foundation had contracted with HR Green to formulate updated plans for the Riverwalk from north of the, at that time, recently completed section ending at the Route 120 Bridge. The proposal looked to examine the possibility of extending the walk over the water rather than on the land in certain segments as property owners were expressing their concerns regarding the land that would be taken from them. At that time, some initial work was also completed on the preparation of easement documents to present to the landowners. The president of the Riverwalk Foundation had some initial talks with landowners however without a funding source and definitive plans from the City of McHenry the talks stalled and went stagnant. More recently however, the Riverwalk Foundation has re-ignited discussions on the continued extension of the Riverwalk, to in particular capture traffic off of the Fox River. These talks went hand in hand with motivated landowners that have invested into their properties and are once again amenable to signing easements to the city to extend the Riverwalk. In addition, the TIF Fund has become more viable and is a potential source to fund the extension now that the Riverwalk Foundation has essentially exhausted their funds through the construction of the last two phases. 185 Version2.1 02052021 Simple Scope Short Form Agreement Project: McHenry Riverwalk Update Project No: 210495 Engineering Design Phase No(s).: 10/20 Date: 04/19/2021 Client: McHenry Riverwalk Foundation Contact: Mr. John Smith Address: 3338 Waukegan Rd City/State/Zip: McHenry, IL 60050 Phone/Fax No. 815-236-3700 The CLIENT agrees to employ HR Green, Inc. (COMPANY) to perform the following services: Phase 10 – Design update - $10,000.00 Provide update to 80% Plan set for Riverwalk Phase 2A.3 which extends from the northside of the Rt 120 Bridge to the south end of Weber Park This plan set was last updated on January 5, 2015. This update will consist of the following items: • Revise the layout of the walkway to be over the water for the entire length of the project. Seating areas along the walkway will be revised accordingly. • Revise the landscaping/parking plan for behind the Old Bridge building to accommodate dumpster relocation. • Eliminate the proposed new pier layout. Reconnect all existing piers. • Review and update the lighting layout. • Update boardwalk details. Provide one showing decking, one with stamped/colored concrete, and one showing brick pavers. • Review conditions of seawalls and update design recommendations. • Update EOPC for project including options for different boardwalk cross sections mentioned above. Phase 20 – Easement Document Updates - $4,500.00 Provide updates to the easement documents previously created showing t emporary and permanent easements along properties located between Rt 120 and Pearl Street. • Documents will be updated with dates and current property owners. • Verified for correct easement locations based on revisions to Design. Create temporary easement documents for the four (4) properties located between the Pearl Street Bridge and Miller Park. 186 Short Form AGREEMENT McHenry Riverwalk Update 210495 April 19, 2021 Page 2 of 4 Version2.1 02052021 Deliverables & Schedule Deliverables: • Revised/updated 80% engineering plan set. • Revised/Updated Engineer’s Opinion of Probable costs (EOPC). • Plat documents for signature (8 properties) Schedule: • Contract approval: April 19, 2021 • 80% design review Meeting with CLIENT: May 5, 2021 • Final documents: May 14, 2021 The CLIENT agrees to pay COMPANY for the above scope of services: Time & Material, Not to Exceed in the amount of $11,500.00 Reimbursable Expenses Included Sub-Consultant Services Included Prepayment Required for Services to Commence Copy To: Accounting TERMS AND CONDITIONS Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. Nothing contained in this AGREEMENT shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. COMPANY’s services under this AGREEMENT are being performed solely for the CLIENT’s benefit, and no other party or entity shall have a ny claim against COMPANY because of this AGREEMENT or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all agreements with contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the intent of this provision. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this AGREEMENT shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. 187 Short Form AGREEMENT McHenry Riverwalk Update 210495 April 19, 2021 Page 3 of 4 Version2.1 02052021 If litigation arises for purposes of collecting fees or expenses due under this AGREEMENT, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other document s including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorneys’ fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT’s use or reuse of the electronic files. Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for whi ch the material was not strictly intended by COMPANY without COMPANY’s express written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorneys’ fees arising out of the modification or reuse of these materials. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's agreement with the general contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY’s consultants shall be indemnified and shall be made additional insureds on the general contractor’s and all subcontractor’s general liability policies on a primary and non-contributory basis. The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY’s officers, directors, partners, employees, shareholders, owners and sub-consultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and sub -consultants to all those named shall not exceed $ 10,000. It is intended that this limitation apply to any and all liability or cause of ac tion however alleged or arising, unless otherwise prohibited by law. Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 30 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorneys’ fees. The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (S EC) as defined in the Dodd-Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. 188 Short Form AGREEMENT McHenry Riverwalk Update 210495 April 19, 2021 Page 4 of 4 Version2.1 02052021 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. McHenry Riverwalk Foundation HR GREEN, INC. 420 Front Street McHenry, Illinois 60050 815-385-1778 Accepted by: Approved by: Printed/ Typed Name: Printed/ Typed Name: Timothy J. Hartnett Title: Title: Vice President / Principal Date: Date: May 19, 2021 189 ANALYSIS: The McHenry Riverwalk Foundation has been the driving force behind the construction of the last two phases of the Riverwalk. They have invested over $1 million in planning and construction over the life of the Riverwalk as well as countless hours planning. They continue to do so and advocate for the extension of the best laid plans. They have been the invaluable liaison between the city and private business owners. As they have exhausted the resources at their disposal, they are now approaching the city to re-examine plans that they began 6 years ago. The update of the plans is vital as it allows the Foundation and the City to approach business owners with that definitive plan in order to secure easements that the landowners are amenable to signing. The Foundation is willing to continue and drive the project but through a well- established partnership that we have created. In the last two years the TIF Fund has become viable with a positive revenue balance. This proposal from the Riverwalk Foundation and HR Green is an acceptable expenditure of TIF Funds. This is not something that the city had planned for during the budget process and as such would require a budget amendment. Finally, HR Green was the sole engineering firm contacted on this project as they completed the initial work and have all existing documents and background information in house. Anyone else would be substantially more as they would be starting from scratch. RECOMMENDATION: Therefore, if City Council concurs then a motion should be made to approve an Ordinance authorizing a budget amendment to the TIF Fund in the amount of $14,500 and to enter an agreement with HR Green to update the 80% Construction Plans for the Riverwalk from North of the Route 120 Bridge to South Weber Park. 190 ORDINANCE NO. 21- AN ORDINANCE AMENDING THE FY2021/2022 BUDGET FOR THE FISCAL YEAR ENDING APRIL 30, 2022 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City of McHenry acting by and through its Mayor and City Council has previously approved the FY21/22 Annual Budget for the Fiscal Year Ending April 30, 2022 by a motion at the Regular City Council Meeting held on April 19, 2021; and WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain line items in said Budget Ordinance as provided in Exhibit A to this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending April 30, 2020 are hereby approved in the form and content as provided by Exhibit “A” which is attached hereto and made part hereof. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 17th day of May, 2021. Ayes Nays Absent Abstain Alderman Devine _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Harding _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ 191 Alderman Santi _____ _____ _____ _____ Alderman Strach _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 192 EXHIBIT A The following budget items are amended by this Ordinance: FY21/22 Tax Increment Finance - $14,500 193 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Director of Community Development FOR: May 17, 2021 Regular City Council Meeting RE: Consideration of connection to City sanitary sewer system without annexation to the City of McHenry at Resident Rates for the property located at 2303 W Country Lane ATT: 1. Location map 2. Utility Map (Depicting location of City sanitary sewer main in relationship to property at 2303 W Country Lane) AGENDA ITEM SUMMARY: Council is being asked to consider permitting the property located at 2303 W Country Lane to connect to the City’s sanitary sewer system without annexation to the City and payment of connection and user fees at resident rates. BACKGROUND: Michael Compton, owner of the property located at 2303 W Country Lane, contacted staff about connecting to City sewer. Mr. Compton rents the property, which is located in the Eastwood Manor Subdivision and has had problems with his septic system. Staff informed Mr. Compton it has been the City’s policy that any connection to City water or sewer requires annexation to the City. The property is contiguous to City boundaries to the south and Mr. Compton did agree to annex however, in this instance, staff believes it is not advantageous to the City if Mr. Compton annexes. ANALYSIS: The sewer line (depicted on attached map) is directly south of the property however due to its location and adjacent properties to the east, west and north are not within the City’s corporate limits, staff believes it does not make sense from a police and code enforcement or road maintenance/public works perspective for one property, due to its location, annex to the City. When a property annexes to the City the annexation is extended to the far side of the road; therefore if annexed the City would be required to maintain that section of Country Lane directly contiguous to 2303 W Country Lane in addition to providing services such as police 194 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us protection; code enforcement; road maintenance, snow plowing, etc. Staff believes it is in the City’s best interest from a time and expense standpoint to not annex the subject property and, therefore, staff is recommending the owner be charged resident rates to connect, as well as resident sewer usage fees. Two other homes on this block had similar situations occur and City Council approved the waiver of annexation and the connection at a resident’s rate. RECOMMENDATION: Therefore, if the City Council concurs, it is recommended the property located at 2303 W County Lane be permitted to connect to the City’s sewer system and pay resident rates for both the connection and sanitary sewer usage. 195 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Map: 2303 W Country Lane 196 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Utility Map 2303 Country Lane 197 Wayne Jett, Jr. Mayor City of McHenry McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363‐2100 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: McHenry City Council FROM: Wayne Jett, Jr., Mayor RE: Motion to approve the transfer of a Class B liquor license from Big ANG Inc. to Kojak’s McHenry, Inc. ATT: Liquor License Application and Supporting Documentation AGENDA ITEM SUMMARY: Council is being asked to approve the transfer of a Class B Liquor License from the current restaurant located at 3102 W. Illinois Route 120, Hickory Pit BBQ, to a new restaurant, Kojack’s, that currently operates another facility in Cary, IL. The plan is to sell only bottle beer at the McHenry location. A video gaming request is also being made, to be considered under a separate agenda item. ANALYSIS: All required paperwork has been submitted and background checks completed. RECOMMENDATION: Therefore, if Council concurs, it is recommended a motion be made to approve the transfer of a Class B liquor license from Big ANG Inc. to Kojak’s McHenry, Inc. Located at 3102 W. Illinois Route 120. 198 N CITY OF r McHe r H E A R T O F T H € F 0 A R I P E R Application for Liquor License License Classification Application Date* 4/14/2021 License Type* A Class"D"(Special Event"license has a separate application A B C E F G License Classifications-Link to classifications list in the City Code Catering Permits the service of Alcoholic liquor for off-site consumption as an incidental part of food service,sold at a Endorsement? package price as agreed upon under contract and extends the premise of a business to include City owned parks and property when being requested by the City to provide alcohol service at a City event.Additional$300 fee No Yes New/Transfer* New Business Transfer of License Applicant Business Name of Business* Kojak's McHenry, Inc. Name on License Name to appear on liquor license(if different than above). Address* 3102 W IL Route 120, McHenry, IL 60051 Phone* 847- 756-0032 Email* cdcros@aol.com Type of Business*Sole Proprietor Partnership LLC or Corporation Principal Business Bar Restaurant Type* Retail Store Hotel Gas Station Gaming Parlor Other Video Gaming* Do you intend to apply for video gaming? No Yes A separate application will need to be filled out for video gaming. The issuance of a qualified liquor license in the City of McHenry does not guarantee that a video gaming license will be issued.199 State of Filing List state of filing for LLC,Corporation,Partnership and Sole Proprietor Illinois Alcohol Sale Length How long has the business been in the business of selling alcohol?List date. Zoning What Zoning Classification is the business property? Business Location History Date Date on which the business opened or will open at the above Business Location 5/17/2021 Property Ownership Is the property at which the applicant business is located owned or lased by the applicant? Owned Leased List the property owner information for the leased property. A copy of the property lease agreement must also be submitted. If the property is owned by a land trust,trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest. Person or Business Demos D.Archos Name Address 808 N.John St, McHenry, IL 60050 Phone Number Email Location Is the location of the applican'ts business for which the license is sought within one hundred feet of any church, schook,hospital,funeral home, home for aged or indigent persons or for veterands and their families or anyQualifications military or naval station? No Yes Parking How many private property parking spaces are associated with the business location? 44 Business Agent An agent is the authorized representative of the Licensee who has supervisory authority over all employees of he license premises.An agent may be an owner, partner, member,or designated manager. Full Name* Carrie M Schuppe Date of Birth* Citizenship* Birth Naturalization Email* cschuppe@kojaksincary.com Business History 200 History* Have the applicant(s)(including all 5%or higher owners),corporation,LLC,or partnership ever engaged in the business or sale of alcoholic liquor at any other location? No Yes Business History Information For a large history,documents can be uploaded in lieu of filling out the fields Name of Person or Kojak's Incorporated Business D/B/A Name Kojak's Address 700 Northwest Hwy,Cary, IL 60013 Business Licensing and Filing Identification ROT# Applicant's Retailer's Occupation tax(ROT)Registration Number 4395-5495 Delinquency* Has applicant been delinquent in the payment of the Retailer's Occupational Tax(Sales Tax)? No Yes Insurance List the name and address of dram shop insurance company along with the policy numbers for both the applicant business and owner of the building(if leased)in which the alcoholic liquor will be sold for the duration of the license. Insurance Company Insurance Company Address Policy Number Owner Insurance Company Owner Insurance Address Owner Policy Number Background Questionnaire The following questions are in relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to liquor licensing.All questions must be answered honestly. Failure to do so may disqualify you from the application process. Are you familiar with all the laws of the United States,State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor;and will you abide by them? Yes No 201 Will you maintain the entire premises in a safe,clean and sanitary manner free from conditions,which might cause accidents? Yes No Will you attempt to prevent rowdiness,fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Yes No Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license,advanced money or anything else of value or any credit(other than merchandising credit in the ordinary course of business for a period not in excess of 90 days),or is such a person directly or indirectly interested in the ownership,conduct or operation of the place of business? Yes No Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of any violation of any law pertaining to alcoholic liquors? Liquor Violations?* Yes No Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of a felony or misdemeanor? Felony/ Yes Misdemeanor?*No Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? Yes No Has any owner(s)or member(s)of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager,or director thereof;or, any stockholder owning in the aggregate more than twenty(20)percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? Federal Yes Gaming/Wagering No Stamp* Have you,or any partner,or owner of 5%or more shares of the business or Agent,ever had a liquor license revoked or suspended? Suspension* Yes No Liqour Suspension Information For a large number of suspensions,a separate document may be submitted in lieu of filling out the boxes below. Name 202 Date and Location of Offense Is any individual who is directly or indirectly interested in applicant's place of business,a law-enforcing official or elected public official(mayor,alderman,and member of any City commission,committee or board)? Official or Officer*Yes No Public Official or Officer Information Name Address Phone Have you ever been convicted of a gambling offense(if a partnership or corporation, include all partners,owners of 5%or more shares of the corporation and the local manager)? Gambling Offense Yes No Gambling Offense Information Name Date and Location of Offense Single Line Ownership Records A List of all owners, partners,stock holders and members must be listed below. In lieu of filling out multiple boxes, additional supporting paperwork may be submitted. Owner Information Name Carrie M Schuppe Date of Birth Email Percentage of 100 Ownership Citizenship-Owner Birth Naturalization 203 File Upload Upload supporting documents,certificate of insurance,etc Lease-Kojak's.pdf 13.32MB Lease-Kojak's Signature page.pdf 49.92KB I,the undersigned, being first duly sworn,deposes and says that I(we),have read the above and foregoing Application,caused the answers to be provided thereto and all of the information given on said Application to be true and correct,and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. Signature of Authorized Agent of Cc3rre M 56'&Ppe Corporation Acknowledgement* I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the best of my ability. Date* 4/14/2021 204 Business Plan 5/4/21 Kojak’s, a fast-casual restaurant, will open its doors to the public on June 7th, 2021, located at 3102 W IL Route 120 (previously Hickory Pit). The restaurant offers a variety of Chicago-style comfort foods including gyros… our #1 seller… (traditional, chicken & pork), chicken kabobs, flame-grilled burgers, hot dogs, Italian beef, chicken wings, 8 flavors of milkshakes, sweet potato fries, onion rings as well as a few unique dessert items: Deep Fried Oreos, Deep Fried Ice Cream and Deep Fried Cheesecake Bites. This will be the second location for Kojak’s. The original Kojak’s is located at 700 NW Hwy in Cary. Kojak’s has served the Cary area for over 30 years and has been owned and operated by Carrie for the past 8 ½ years. Kojak’s of McHenry will operate similar to the Cary location and will offer the same menu. Kojak’s will offer dine-in, pick-up, delivery, online ordering and catering services to our customer base areas seven (7) days a week with operating hours of 11am to 8pm. We are a family-friendly restaurant and will be heavily involved in the community through fundraising and multiple sponsorships for local schools, sports and other organizations. Kojak’s is applying for a liquor license to offer bottled beers and wines. We will also pursue a gaming license for 4 gaming machines (as enjoyed by the previous owner of Hickory Pit). . Owner Information Carrie Schuppe is the sole owner of Kojak’s and has lived in Cary for the past sixteen (16) years with her husband, Craig, and their three children, ages 16, 20 and 22. Carrie is a hands-on owner and operator and will be heavily involved in the management of both restaurants. Managers are (and will be) employed at both locations. Carrie has owned several businesses prior to living in Cary. Carrie has an educational background in business and accounting, and was a Controller in Florida prior to moving to Cary. Her business background provides her with the expertise to run the restaurant on a cashflow perspective. Cost breakdown for each menu item allows for instant impact on the general health of the restaurant overall. However, menu creation is the fun side of owning a restaurant. Carrie will continue to bring in new, exciting menu items with value to the customer. 205 Monte Johnson Deputy City Clerk 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363‐2100 Fax: (815) 363‐2119 mjohnson@cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 17, 2021 TO: Mayor and City Council FROM: Monte Johnson, Deputy City Clerk RE: Video Gaming License Application by Kojak’s, Inc. AGENDA ITEM SUMMARY: Kojak’s, Inc. has submitted an application for video gaming. The transfer of a liquor license from Bing ANG, Inc. is on the agenda for approval. Big ANG, Inc. previously held a video gaming license with 3 terminals, and Kojak’s is requesting up to 4 terminals. Consideration of this item is subject to the approval of the Class B Liquor License agenda item. RECOMMENDATION: Therefore, if Council concurs, then it is recommended a motion be made to approve a video Gaming License to Kojak’s, Inc. at 3102 W IL Route 120. 206 N CITY OF McHe r 0 4 y 4 H E A R T O F T H € F 0 A R I P E R Video Gaming License Application The annual license term runs May 1st through April 30th. The annual license fee payable to the City for a licensed private business shall be$1,000 for each video gaming establishment and$1,000 for each video gaming terminal. Fees for non-for-profit establishments shall be$250 per establishment and$250 for each video gaming terminal. Applicant's Kojak's McHenry, Inc. Corporate Name* Business Address* 3102 W IL Route 120, McHenry, IL 60051 Business Phone#* 847- 756-0032 Email* cschuppe@kojaksincary.com Terminals Number of video gaming terminals to be operated(maximum 6) 4 Previous App? Have you made an application for a similar license for premises other than described in this location No Yes Previous Info Provide the date,location of premises,and disposition of the previous application. December 2017 Kojak's Incorporated,d/b/a Kojak's 700 Northwest Hwy, Cary, IL 60013 Currently renewed License Revoked? Has any license previously issued to you by State,Federal,or local authorities been revoked? No Yes Terminal Operator Information Name of Operator Illinois Gaming Systems Address of Operator 1864 High Grove Lane,Ste 108, Naperville, IL 60540 Phone#of Operator 312-544-9856 Operator Email info@illinoisgamingsystems.com Applicant Signature* Car'le M C&Ppe 207 Acknowledgement* I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the best of my ability. Title President Date* 4/14/2021 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363‐2170 Fax: (815) 363‐2173 www.cityofmchenry.org DISCUSSION AGENDA SUPPLEMENT TO: Mayor and City Council FOR: May 17, 2021 Regular City Council Meeting FROM: Cody Sheriff, City Planner RE: Cannabis Craft Grow, Transportation, Infusion, and Dispensary Regulations Discussion ATT: 1.Map Exhibits 2.Village of Lake in the Hills Cannabis Regulations 3.Link to National Criminal Justice Reference Service Report https://www.ojp.gov/pdffiles1/nij/grants/255060.pdf AGENDA ITEM SUMMARY: The purpose of this agenda item is to provide Council and Staff with the opportunity to discuss the potential for expanding cannabis zoning regulations. BACKGROUND: The City of McHenry originally approved its cannabis zoning regulations in September of 2019. Many cities utilized widely‐accepted model cannabis regulations, or some form thereof, published by the Illinois Municipal League. Key provisions adopted by the City include the following: Variable City Ordinance State Statute Schools All Cannabis Uses Prohibited within 1000’ Advertisement prohibited within 1000’ Zoning Conditional Use in C5, I1, BP At City’s Discretion Geographic Restrictions Prohibited north of McCullom Lake Road. ‐ Number 2 At City’s Discretion Onsite Consumption No At City’s Discretion Distance Between Dispensaries 1500’ 1500’ Other Info Applies to all use types. ‐ 246 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363‐2170 Fax: (815) 363‐2173 www.cityofmchenry.org Discussions with potential dispensaries interested in locating in McHenry have indicated the state may issue another round of licenses on or after June 1, 2021. Dispensaries are not required to have a site preapproved to be awarded a license. The Village of Lake in the Hills was able to attract a cannabis dispensary due to allowing it as a permitted use in their commercial district. Staff is requesting City Council feedback on revising the existing ordinance to potentially allow dispensaries in commercial zoning districts and eliminating the geographic restriction north of McCullom Lake Road. Staff has provided below three (3) options for Council’s consideration. Option 1. Keeps the existing ordinance in place. (See Cannabis Dispensary Zoning Map for Option 1.) Option 2. Allows for dispensaries to locate in the C‐3 Community Commercial District and C‐5 Highway Commercial District as a permitted use excluding areas within 1000’ feet of schools, churches, and nurseries, and the Downtown Subareas. Allows for Cannabis Craft Grow, Transportation, and Infusion businesses to locate in I‐1 Industrial District and BP Business Park District as a permitted use but requires a Conditional Use Permit for the C‐5 Highway District. Does not allow the use within the Downtown Subareas. (See Cannabis Dispensary Zoning Map for Option 2.) Dispensary Craft Grow, Transportation, Infusion Schools All Cannabis Uses Prohibited within 1000’ Zoning – Permitted Use 1.Allowed in C‐5 Highway, and C‐3 Community Commercial District. 2.Prohibited in Downtown Subareas. 1.Allowed in I‐1 Industrial District, and BP Business Park District. 2.Prohibited in Downtown Subareas. Zoning – Conditional Use 1.Conditional Use I‐1 Industrial District and BP Business Park. 2.Prohibited in Downtown Subareas. 1.Conditional Use in C‐5 Highway Commercial District. 2.Prohibited in Downtown Subareas. Geographic Restrictions Eliminates geographic restriction. Allows uses north of McCullom Lake Road. Number Two (2) licensed dispensaries with option to increase by approval of City Council. No limit. 247 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363‐2170 Fax: (815) 363‐2173 www.cityofmchenry.org Onsite Consumption No No Distance Between Dispensaries 1500’ N/A Option 3. Similar to Option 2, but allows Cannabis Dispensaries as a Conditional Use Permit within the City’s Downtown Commercial Districts and decreasing the minimum distance between schools. Cannabis Dispensaries in the Downtown and within 1,000 feet of a school would not be allowed to advertise product information (State Statute). City Council may wish to consider additional restrictions such as a 300‐foot buffer around schools (similar to Lake in the Hills). Financial Implications. As noted in previous reports, the City estimates its 3% Cannabis Retailers’ Occupation Tax could generate approximately $300,000 ‐ $600,000 in sales tax revenue annually from a single cannabis dispensary. In addition to sales tax revenue, cannabis dispensaries are a commercial attraction that could positively impact surrounding businesses. Safety. Research has indicated cannabis dispensaries have little to no impact on crime (Stohr et. Al, 2020). A recent federally funded 158 page report published June 2020 by the National Criminal Justice Reference Service 1 indicated that “neither cannabis‐related crime nor more serious offenses seemed to be affected by legalization. Certainly, the sharp decrease in cannabis‐ related crimes is to be expected from the legalization of its possession of small amounts; however, deprioritization by the police likely explains some of this decrease as well” (Stohr et. al, 2020, p. 114). The report also indicates law enforcement officials are concerned about drugged driving due to the “…difficulty in detecting it and documenting impairment for successful prosecution” (Stohr et. Al, 2020, p. 114). To staff’s knowledge, no major violent crimes have resulted from legalized cannabis dispensaries. However, more time is needed to determine the localized impact of legalized marijuana dispensaries in McHenry County. Staff is requesting feedback from City Council on this topic. 1 Established in 1972, the National Criminal Justice Reference Service (NCJRS) is a federally funded resource offering justice and drug‐related information to support research, policy, and program development worldwide. 248 249 250 SECTION 30 CANNABIS BUSINESS ESTABLISHMENTS 30.1 PURPOSE: The purpose of this section is to provide regulations regarding all types of recognized cannabis business activities permitted by state law, which include without limitation, craft growing, cultivation, dispensing, infusing, processing, testing, and transportation within the corporate limits of the Village, which are in addition to all other requirements of the Village’s Municipal Code and Zoning Ordinance. 30.2 DEFINITIONS: 30.2-1 School: For purposes of this section, school shall mean any public or non-public entity providing educational services equivalent to grades kindergarten through twelfth grades for multiple students and recognized by the Illinois State Board of Education in the Directory of Educational Entities. It shall not include home schooling, preschool, day care, or tutoring programs. 30.2-2 Public Park: For purposes of this section, public park shall mean public lands designed to serve one or more recreational needs of the area population. 30.3 GENERAL STANDARDS: 30.3-1 All operations of a cannabis business establishment shall comply with all requirements of the Cannabis Regulation and Tax Act (PA 101-0027) or the Compassionate Use of Medical Cannabis Pilot Program Act (PA 98-122) according to the licensing of the business and as itmay be amended from time to time. In the event that the Cannabis Regulation and Tax Act or the Compassionate Use ofMedical Cannabis Pilot Program Act is amended, the morerestrictive of the state or local regulations shall apply. 30.3-2 For purposes of determining required parking, cannabis business establishments shall be classified as “Retail / Service Establishment” for activities having on-site retail operations and as “Industrial Use” for activities without on-site retail sales operations. 251 30.4 LOCATION RESTRICTIONS: 30.4-1 A cannabis business establishment having on-site retail sales shall be no closer than 300 feet to any residence, school, or public park, irrespective of municipal boundaries. The setback distance shall be the horizontal distance measured in a straight line, without regard to intervening structures, from the principal entry door of each facility except for public parks. The setback distance for public parks shall be the horizontal distance measured in a straight line, without regard to intervening structures, from the principal entry door of the cannabis business establishment to the nearest property line of the public park where the public may enter the park from a non-park parcel. 30.4-2 A cannabis business establishment not having on-site retail sales shall be no closer than 100 feet to any residence, school, or public park, irrespective of municipal boundaries. The setback distance shall be the horizontal distance measured in a straight line, without regard to intervening structures, from the nearest regularly used personnel or vehicle door to the nearest property line of the residence, school, or public park. If both uses are on the same parcel, the setback distance shall be measured between the nearest regularly used personnel or vehicle doors as determined by the Community Services Director. 30.4-3 The setback distances specified in this section may be reduced by half under a conditional use permit according to Section 24 of this Zoning Ordinance. The granting authority must make a finding that the proposed cannabis business establishment is not detrimental to the safety, morals, or general welfare of persons residing or working within the normal setback distances specified in this section. 30.5 PRESERVATION OF PERMITTED USE: 30.5-1 The addition of a new property use near the existing, approved cannabis business establishment, after establishment of the cannabis business establishment at a specific location, which places the cannabis business establishment in violation of this section shall not adversely impact the zoning of the cannabis business establishment’s permitted zoning status. This shall not create, confer, or convey any nonconforming right to the cannabis business establishment. Any lapse in licensing eliminates the right to operate outside of full compliance with this section. 252 DATE: May 17, 2021 TO: Mayor and City Council FROM: Derik Morefield, City Administrator Department Directors RE: Staff Report for May 17, 2021 The purpose of this report is to provide the City Council and public with the most up‐to‐date information regarding the latest projects and happenings within the municipal government of the City of McHenry. This report is organized by operating department and will be updated and transmitted as part of each City Council Agenda Packet. Council is welcome to contact any Department Director for more information on any item included in this report, as well as topics from previous reports or items not included in the report. This report does not include projects or other information that is considered confidential in nature. GENERAL ADMINISTRATION/FINANCE/HUMAN RESOURCES Contacts: Derik Morefield, City Administrator – 815/363‐2108; Carolyn Lynch, Director of Finance –815/363‐2117; Ann Campanella, Director of Human Resources – 815/363‐2112 U.S. Treasury Department Releases Final Funding Allocations and Guidance for ARP Act On Monday, May 10th the U.S. Treasury Department released funding allocations and guidance for the use of funds under the American Rescue Plan (ARP) Act of 2021. Over the next 12‐18 months the City of McHenry will receive $3,343,328 in funding out of a total of approximately $350 billion total ARP funds. In the coming months the City Administration will evaluate options for the use of funding under U.S. Treasury Department guidelines for inclusion in future budgets. ECONOMIC DEVELOPMENT Contact: Doug Martin, Director of Economic Development – 815/363‐2110 McHenry Towne Center Incentive Agreement Staff is working on an incentive agreement with the owners of the McHenry Towne Center Shopping Center to fill the two remaining empty spaces. The two spaces are proposed to be filled by two retailers in another shopping center where they cannot come to terms with the owner. Staff is hoping to prevent the retailers from leaving the market altogether. Central Wastewater Treatment Plant Request for Proposals Staff from multiple departments have been working on a request for proposals for the redevelopment of the central wastewater treatment plant site. It is staff’s goal to send the RFP out by the end of May/beginning of June. 253 Group Home Staff was informed by Pioneer Center that they will be seeking a third group home, for developmentally disabled residents, in McHenry. The proposed home will be located in the Oaks at Irish Prairie Subdivision. Business Survey Staff conducted a survey of businesses in the City to determine their needs one year after the COVID shutdowns. Approximately 41 businesses responded to the survey. The majority of respondents were small businesses with 3‐20 employees. Most indicated that hiring is still a major issue and that they are just surviving, rather than recovering at this time. Most also indicated they are happy with the help we have provided and some asked for further marketing opportunities and information on further help from the SBA and DCEO offices. We will continue to follow‐up with all of our businesses. POLICE Contact: John Birk, Chief of Police – 815/363‐2200 Public Relations / Affairs As part of the police department’s support of Special Olympics Illinois, Public Affairs Officer Spohn and School Resource Officer Shafer are interviewing Special Olympic athletes from the McHenry area. The athletes will be highlighted on the police department’s Facebook page. This year the City of McHenry will be hosting the McHenry County Chiefs of Police Association annual golf outing. This event will be held at the McHenry Country Club on Monday, June 21st, 2021. Personnel Update The following personnel have recently completed the respective years of service with the McHenry Police Department: Sergeant Kelly Ducak – 16 years Sergeant Patrick Polidori – 14 years Officer Peter Mader – 3 years Telecommunicator Bridgette Nolan – 2 years Telecommunicator Eileen Beidelman – 2 years Training Telecommunicator Katlyn Durband completed Communications Training Officer (CTO) training. She is currently assigned to communication center’s Day Shift. 254 Officer Katherine Zajak completed the department’s field training program and has been released to solo patrol. She has been assigned to the Patrol Division on the Day Shift through the summer months. Officer Megan Carey attended the 40‐Hour Basic Evidence Technician training hosted by the Crystal Lake Police Department. Accreditation / Policy / Legal Update The McHenry Police Department successfully underwent its third annual web‐based CALEA reaccreditation assessment. As usual our policies and standards were examined and critiqued. We received positive comments from the assessor and have moved on to ensure we are ready for the formal assessment at the end of this calendar year. Projects Update First floor of Police Department: The remodeling of the department Squad Room, new report writing area and common hallways is still in progress. The ceramic tile in the common hallway areas has been installed along with updated paint on the walls. Additional flooring in the Squad Room and updated furniture are next. PUBLIC WORKS Contact: Troy Strange, Director of Public Works – 815/363‐2186 Wastewater Division The progressive cavity pump installation for the Wastewater Treatment Plant was completed the week of May 3rd and the new pump is now in operation. Installation of the pump was completed “in‐house” with Wastewater Division staff and integration was completed by the City’s retained integration consultant. Water Division The Consumer Confidence Report (CCR) for the 2020 calendar year is now published for public viewing and can be found at: https://cityofmchenry.org/currentccr. The City of McHenry, as an operator of a public water supply is required by the IEPA to publish this document every spring. This year’s report is the first CCR completed by the City’s new Responsible Operator in Charge Bryan Scheel. Street Division The Spring Brush Pickup Program began the week of May 3rd and will be completed by the middle of May. Upon completion of Brush Pickup, the Street Division will transition into inter‐ departmental assistance and routine summer operations including: pothole patching, utility restoration, service requests, and advance work for 2022 Road Program. 255 Utility Division On April 27 a water main break occurred on Oak Drive in Lakeland Park. The break was restored the same day, however, there is an additional section of water main which will be replaced to further reduce the risk of additional breaks on the adjacent vulnerable section of main. This work is anticipated to be completed in the next month and staff will coordinate temporary water shutdowns to accomplish the work. Other ongoing work includes the completion of repair work identified in winter valve exercising and spring hydrant flushing operations. 2021 Road Resurfacing Program Peter Baker and Son Company has completed all asphalt milling and HMA Binder Course on all locations within the Winding Creek and Trails of Winding Creek neighborhoods. Asphalt surface course is anticipated to be completed by the end of May. Geske and Sons, Inc. has completed all concrete ADA ramps at locations on 3rd and 4th Street and asphalt milling began the week of May 10. Veteran’s Park Resurfacing The Veteran’s Park Resurfacing Project was released for bidding on May 13. Bids will be due on June 8 and construction is scheduled to begin on the project shortly after Labor Day. 256