HomeMy WebLinkAboutMinutes - 10/02/1996 - City Council (2) OCTOBER 2, 1996
The Regular Meeting of the McHenry City Council was called to order by Mayor
Steven Cuda on Wednesday, October 2, 1996 at 7:30 P.M. in the Council Chambers
of the Municipal Center. At roll call the following Aldermen were present: Bolger,
Locke, Bates, Lawson, Baird. Absent: None. City Staff in attendance were: City
Clerk Althoff, City Attorney McArdle, City Administrator Jordan, Director of Public
Works Batt, Director of Building and Zoning Lobaito, Director of Parks and Recreation
Merkel, Chief of Police Joyce. Absent: None.
INTRODUCTION OF NEW McHENRY POLICE OFFICERS
Mayor Cuda acknowledged and introduced newly hired City of McHenry Police
Officers Gregg Hatter, Laura Virgils and Thomas Walsh. The full Council officially
welcomed the officers to the City of McHenry and to the City of McHenry Police
Department.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
PUBLIC HEARING - FIRST AMENDMENT TO BUSCH-KNOX ANNEXATION
AGREEMENT
Mayor Cuda opened the public hearing at 7:33 P.M. on the First Amendment
to the original Busch-Knox Annexation Agreement dated April 28, 1995. Mayor Cuda
informed Council before issuing a permit for the construction of the Bull Valley Road
extension, the Army Corps of Engineers is requiring a 35-foot buffer designated as
nature preserve along the southeastern perimeter of the Busch-Knox wetlands. The
35 feet in question belongs to the Busch-Knox family and is zoned Residential and
Multi-Family. In order to compensate the Busch-Knox family for the loss development
potential and satisfy the Army Corps of Engineers' requirement, the City of McHenry
has agreed to transfer the same acreage from the City-owned Edna Mae Johnson
property, which borders the Busch-Knox property on the east, to the Busch-Knox
family. Attorney McArdle stated he had reviewed all the documents and found them
to be in order. He also noted the deeds transferring the Bull Valley Corridor property
to the County had been executed and delivered to Clerk Althoff within the past 24
hours. Mayor Cuda asked if there were any comments from either the Aldermen or
the audience. There were no comments. Mayor Cuda then asked City Clerk Althoff
if any public comments had been received by her office either in writing or by
telephone. City Clerk Althoff responded she had received no comments.
Motion by Lawson, seconded by Baird, to close the Public Hearing at 7:37 P.M.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
The Public Hearing was closed at 7:37 P.M.
Motion by Bolger, seconded by Lawson, to pass an ordinance approving the
First Amendment to the original Busch-Knox Annexation Agreement dated April 28,
1995 and authorize the Mayor and City Clerk to execute the First Amendment to the
Annexation Agreement.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird, Cuda.
Voting Nay: None.
Absent: None.
Motion carried.
October 2, 1996 Page 2
Motion by Lawson, seconded by Bolger, to pass an ordinance annexing the
Edna Mae Johnson property owned by the City of McHenry and authorizing the Mayor
and City Clerk's execution of the ordinance.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Baird, seconded by Lawson, to accept the unanimous
recommendation of the Zoning Board of Appeals and pass an ordinance reclassifying
Parcel "A" of the recently annexed City-owned Edna Mae Johnson property to RS-2
Medium Density Single Family Residential zoning ; and reclassifying Parcel "B" of the
recently annexed City-owned Edna Mae Johnson property to RM-1 Low Density Multi-
Family Residential zoning; and reclassifying Parcel "C" of the recently annexed City-
owned Edna Mae Johnson property to E-Estate Residential District.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Bolger, seconded by Lawson, to authorize the Mayor and City Clerk's
execution of the deeds transferring Parcels "A" and "B" of the recently annexed City-
owned Edna Mae Johnson property to the Busch-Knox family.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Baird, seconded by Lawson, to authorize the acceptance of the
Busch-Knox deeds of open space commonly referred to as OS-1 and OS-3 on the
original master site plan Exhibit "C" of the original Annexation Agreement dated April
28, 1995 and the 35-foot buffer area along the southeastern border of the wetlands.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Lawson, seconded by Baird, to pass a resolution designating the 35-
foot buffer along the southeastern border of the wetlands as a Nature Preserve Buffer,
as per the Army Corps of Engineers' requirement.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Mayor Cuda acknowledged and commended the Busch-Knox family members,
the Busch-Knox family attorney Guy Youman, City Attorney McArdle, Director of —`
Building and Zoning Lobaito and City Clerk Althoff for their efforts regarding this large
project.
County Highway Superintendent Michael Magnuson has stated the County's
intent to have this phase of the Bull Valley arterial open to traffic no later than the
Spring of 1998.
October 2, 1996 Page 3
CONSENT AGENDA
In response to Alderman Bates' inquiry regarding Item No. 5 - School Districts'
request for a "No-Parking Zone" on the south side of Kane Avenue between the
driveways of McHenry Junior High School, Director of Public Works Batt noted the
approval of the Consent Agenda would only direct staff to draft the appropriate
ordinances granting the change in the City of McHenry traffic ordinances. The drafted
ordinance would be presented for Council consideration at a future Council meeting.
Alderman Baird inquired whether input from the local car/truck dealers had been
sought in creating the bid specifications for the replacement of Water Division vehicle
#522, Item No. 4 of the Consent Agenda. Director of Public Works Batt answered in
- the affirmative.
Motion by Baird, seconded by Bolger, to approve the Consent Agenda as
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follows:
(1) City Council Meeting Minutes;
• September 11, 1996 Regular Meeting;
• September 18, 1996 Regular Meeting;
(2) Alarm hook-up request - Prime McHenry L.L.C., 1340 Ridgeview Drive;
(3) Authorization to advertise to fill the vacant Custodian position;
(4) Authorization to solicit bids for the replacement of Truck #522- Water Division;
(5) Request from School Districts' Transportation Department for a "No Parking
Zone" in front of McHenry Junior High School - south side of Kane Avenue;
(6) Approval of purchase of bulk rock salt from North American Salt Co. in the
amount of $60,375.00;
(7) List of "As-Needed Checks" for approval as follows:
General Fund
83947 INN AT EAGLE CREEK $ 64.31
83948 MCHENRY COUNTY COLLECTOR $ 1901.18
83949 SUN LIFE OF CANADA $ 691.65
83950 PAYROLL ACCOUNT $ 115949.69
83951 CLERK OF THE CIRCUIT $ 110.00
83952 ICMA RETIREMENT TRUST-457 $ 4133 .60
83953 HEALTH PLAN MANAGEMENT $ 1537.70
83954 NACO CLEARING ACCOUNT $ 100.00
83955 ILLINOIS DEPT OF REVENUE $ 4709.60
83956 POLICE PENSION FUND $ 5268.20
83957 MCHENRY STATE BANK $ 48520.19
83958 HEALTH PLAN MANAGEMENT $ 7290.73
83959 INSURANCE CLAIMS ACCOUNT $ 8132.42
83960 COLELLA CONCRETE INC $ 9220.91
84009 UNION PACIFIC RAILROAD CO $ 1000.00
84010 POLICE PENSION FUND $ 40343.07
84011 WATER/SEWER FUND $ 1209.60
84012 RETAINED PERSONNEL ESCROW $ 250.00
84111 PAMELA J ALTHOFF $ 18.23
84112 MUNICIPAL CLERKS OF IL $ 45.00
84113 CYNTHIA L THOMAS $ 20.00
84114 PAYROLL ACCOUNT $ 108069.89
84116 MARY ANN MILITANO $ 400.00
84117 INTERNAL REVENUE SERVICE $ 150.00
84118 HEALTH PLAN MANAGEMENT $ 1537.70
84119 ICMA RETIREMENT TRUST-457 $ 4033.60
84120 NACO CLEARING ACCOUNT $ 100.00
84121 ILLINOIS DEPT OF REVENUE $ 4443.39
84122 MCHENRY STATE BANK $ 45641.91
84123 SECRETARY OF STATE $ 10.00
84124 SEYFARTH SHAW FAIRWEATHER $ 1260.70
84125 CLERK OF THE CIRCUIT $ 110.00
84126 CAPITAL DEVELOPMENT $ 18409.00
84127 WATER/SEWER FUND $ 3135.00
84128 RECREATION PROGRAMS FUND $ 25000.00
84129 FORT DEARBORN LIFE $ 268.66
84130 ILLINOIS DEPT OF REVENUE $ .53
84131 PAYROLL ACCOUNT $ 51.19
84132 MCHENRY STATE BANK $ 8.56
84133 AFLAC $ 1352.50
84134 INSURANCE CLAIMS ACCOUNT $ 7578.79
84137 DEPRECIATION RESERVE $ 195000.00
84138 CAPITAL DEVELOPMENT $ 175000.00
84139 BOND AND INTEREST $ 180000.00
84140 MCHENRY SAVINGS BANK $ 450000.00
84141 MCHENRY SAVINGS BANK $ 150000.00
84142 MCHENRY SAVINGS BANK $ 135000.00
84143 BOARD OF EDUCATION $ 126000.00
84144 POLICE PENSION FUND $ 5214.81
October 2, 1996 Page 4
General Fund (cont,d)
84145 MCHENRY STATE BANK $ 220.20
84146 NWBOCA $ 35.00
84147 SUN LIFE OF CANADA $ 691.65
84148 INSURANCE CLAIMS ACCOUNT $ 5291.08
84149 ILLINOIS MUNICIPAL $ 28448.35
84150 PETTY CASH FUND $ 160.01
Report Totals 1923138.60
Water/Sewer Fund
12882 SUN LIFE OF CANADA $ 95.40
12883 WILLIAM P CUNNINGHAM $ 905.24
12884 POSTMASTER MCHENRY IL $ 1009.76
12885 CONTOUR CONTRACTING INC $ 19158.20
12886 GENERAL FUND $ 21768.69
12896 EMPLOYEE INSURANCE $ 4650.00
12897 RETIREMENT FUND $ 8129.17
12942 GENERAL FUND $ 22271.43
12943 GENERAL FUND $ 25000.00
12944 SUN LIFE OF CANADA $ 95.40
12945 MCHENRY SAVINGS BANK $ 420000.00
12946 HOME STATE BANK $ 150000.00
12947 MCHENRY SAVINGS BANK $ 295000.00
12948 MCHENRY SAVINGS BANK $ 450000.00
12949 PETTY CASH FUND $ 8.56
Report Totals 1418091.85
Parks Fund
6661 THE FIRESIDE $ 47.00
6662 SUN LIFE OF CANADA $ 23.85
6663 GENERAL FUND $ 10914.45
6732 EMPLOYEE INSURANCE $ 975.00
6778 IPRA $ 421.00
6779 GENERAL FUND $ 7719.04
6780 IPRA $ 14.00
6781 LEISURE PURSUIT INC $ 247.50
6782 SUN LIFE OF CANADA $ 23.85
6783 PETTY CASH FUND $ 17.61
Report Totals 20403.30
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM McHENRY LIONS CLUB FOR THE WAIVER OF PERMIT FEES FOR
ANNUAL CARNIVAL - RESCHEDULED FROM JUNE TO OCTOBER 4-6, 1996
Mayor Cuda stated the McHenry Lions Club has scheduled a second carnival to
take place October 4-6, 1996, as their first carnival in June experienced inclement
weather. The Lions Club is respectfully requesting the Temporary Use Permit fee of
$60.00 be waived, as they are a not-for-profit service organization and the carnival
benefits the community.
Mayor Cuda noted Director of Building and Zoning Lobaito has reviewed and
approved the Temporary Use Permit.
Motion by Bolger, seconded by Baird, to waive the Temporary Use Permit fee
totalling $60.00 for the Lions Club rescheduled carnival, to be held October 4-6, 1996
at the McHenry Savings & Loan parking lot.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
TEMPORARY USE PERMIT AND REQUEST FOR WAIVER OF PERMIT FEES - D.A.R.E.
FUND RAISER
Carol Chrisman, D.A.R.E. Parent Committee President, was in attendance. She
addressed Council explaining the second McHenry D.A.R.E./McHenry Jeep Eagle Fund
Raiser has been scheduled for October 10-12, 1996 at the southwest corner of
McHenry Commons parking lot. The D.A.R.E. Parent organization is respectfully
requesting the waiving of the Temporary Use Permit fee of $60.00.
October 2, 1996 Page 5
Director of Building and Zoning Lobaito stated he had reviewed the permit
application and approved the Temporary Use.
Motion by Baird, seconded by Lawson, to waive the Temporary Use Permit fee
of $60.00 for the second McHenry D.A.R.E./McHenry Jeep Eagle Fund Raiser to be
held October 10-12, 1996 at the southwest corner of the McHenry Commons parking
lot.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR CITY WATER/SEWER SERVICE BY HOME OF THE SPARROW
Reverend Phyllis Mueller, Executive Director of Home of the Sparrow, was in
attendance. Reverend Mueller informed Council she had made a written request
September 4, 1996 for Council approval to extend City water and sewer to Home of
the Sparrow property located at 2116 Ringwood Road. Reverend Mueller explained
as the property is not contiguous to the City limits, annexation cannot occur,
however, City water/sewer services are still requested by the Home of the Sparrow
Board of Directors. Total cost of the extension and hook-up would be incurred by
Home of the Sparrow. Director of Public Works Batt noted requests for water and
sewer service outside City limits require Council approval. In addition, higher non-
resident rates apply to all water and sewer customers not located within the City's
corporate limits. A previous Council had approved a similar request at 1625 and
1625-A Riverside Drive. All will be inspected by City staff.
Motion by Bolger, seconded by Baird, to approve the Home of the Sparrow
Board of Directors' request for the extension and hook-up of water and sewer services
outside of the City of McHenry's corporate limits, subject to all expenses incurred
regarding this extension be borne by Home of the Sparrow and the fees charged for
water and sewer service will be charged at the higher non-resident rate. 1
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Alderman Locke noted that any other property owners located along this
extension be allowed to connect water and sewer services.
Reverend Mueller took this opportunity to also request Council approval for the
placement of four 2X3 signs advertising Home of the Sparrow's "Harvest for the
Homeless" craft show November 16, 1996 at intersections located within the City of
McHenry's corporate limits. Some discussion followed regarding the length of time
the signs would be displayed.
Motion by Baird, seconded by Bolger, to grant Home of the Sparrow Executive
Director Reverend Mueller's request to place four 2X3 signs advertising Home of the
Sparrow's "Harvest for the Homeless" craft show on November 16, 1996 at various
intersections located within the City of McHenry's corporate limits, subject to Director
of Building and Zoning Lobaito's approval, two weeks prior to the November 16, 1996
craft show date; and to waive all associated fees.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
October 2, 1996 Page 6
WARREN ASSOCIATES FINANCIAL SERVICES AGREEMENT PROPOSAL
Harold Warren, President of Warren Associates, was in attendance. City
Administrator Jordan reported that Warren Associates had presented a proposed
written agreement for financial services associated with the preparation, rating and
sale of bonds recently authorized by the City of McHenry. The authorized bond issues
were for the extension of sanitary sewer service to the east side of the Fox River in
an amount of $3.6 million and for the expansion of the South Wastewater Treatment
Plant from 5,000 P.E. to 10,000 P.E., also in an amount of $3.6 million. The Warren
Associates agreement outlines cost options determined by both a percentage of the
bonding amount and whether or not the two bond series are offered separately or
together. City Administrator Jordan recommended Council consider selling the two
series together in order to save monies and obtain a higher bond rating. In response
to Council inquiry, Mr. Warren stated approximately 90 days will be needed to prepare
for the bond sale and if it were determined by Council that the full $3.6 million (or if
sold together - $7.2 million) enabled were not needed, his fees would be reduced
proportionately as per his written agreement.
Motion by Baird, seconded by Lawson, to approve the Warren Associates
agreement as presented outlining the financial services to be provided the City of
McHenry by Warren Associates in preparing for sale the $3.6 million bond series for
the expansion of sanitary sewer service to City of McHenry properties located on the
east side of the Fox River, and for the $3.6 million bond series for the expansion of
the South Wastewater Treatment Plant in an amount of 3/4 of 1 % of the par value of
bonds issued for the extension of the sanitary sewer service to properties located east
of the Fox River, and 1/2 of 1 % of the par value of bonds sold for the expansion of
the South Wastewater Treatment Plant, or if sold as two series together, .52% of the
par value of bonds sold for both projects; and to authorize the Mayor and City Clerk
to execute the agreement.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird. —
Voting Nay: None.
Absent: None.
Motion carried.
In response to Council inquiry, Mr. Warren explained how both series of bonds
could be sold together, although repaid from different revenue sources.
LAKELAND PARK DRAINAGE IMPROVEMENTS- REQUEST FOR AUTHORIZATION TO
ADVERTISE FOR BIDS
Director of Public Works Batt reminded Council that at their July 24, 1996
regularly scheduled Council meeting approval was sought and received for numerous
budget amendments, including an $80,000 expenditure for Lakeland Park drainage
improvements. Bidding specifications and contract documents have been prepared by
City Engineers Baxter & Woodman with the assistance of City of McHenry staff. The
proposed project includes improvements on Clearview, Eastern and Prairie Avenues
of 1 ,539 feet of storm sewer improvements and 1 ,459 lineal feet of drainage swale
improvements.
Motion by Lawson, seconded by Bates, to authorize the advertisement for bids
for the Lakeland Park drainage improvements. —
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
October 2, 1996 Page 7
LAKELAND PARK DRAINAGE ENGINEERING SERVICES CONTRACT
Carl Moon, City Engineer Baxter&Woodman representative, was in attendance.
Director of Public Works Batt reported Council had authorized the preparation of an
engineering services contract to determine the capacity of the Lakeland Park drainage
ditch culverts and the feasibility of upstream water detention by City Engineers Baxter
& Woodman at their July 24, 1996 regularly scheduled Council meeting. An
engineering services contract by Baxter & Woodman for a drainage analysis of
Lakeland Park ditch culverts was presented for Council approval with a not to exceed
amount of $36,000. Some discussion followed, as Council had budgeted only
$30,000 for this engineering. In response to Alderman Locke's inquiry regarding the
feasibility of staff providing the engineering, Carl Moon explained this particular
drainage analysis was very extensive, requiring aerial photography and a stereoscope.
City Attorney McArdle stated he had reviewed the contract and all was in order.
Motion by Baird, seconded by Lawson, to approve the Baxter & Woodman
Engineering Services Contract for drainage analysis to determine the capacity of the
Lakeland Park drainage ditch culverts and the feasibility of upstream water detention
in an amount not-to-exceed $36,000.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
In response to Alderman Locke's inquiry, Carl Moon stated that if their analysis
determined the current drainage culvert design cannot handle all or some of the flood
levels of various storm conditions, several recommendations will be provided to
correct the problem.
ANNE STREET LIFT STATION REPAIRS
Director of Public Works Batt reported that at the regularly scheduled July 24,
1996 Council meeting, an engineering services agreement with City Engineers Baxter
&Woodman for repairs to the Anne Street lift station was approved. Preliminary work
on the project indicates that the lift station should be replaced rather than repaired.
In addition, staff is recommending a new site be considered if replacement is
approved. Director of Public Works Batt noted in order to accomplish preliminary
feasibility of a new site and potentially the new lift station construction, Council must
increase the current engineering agreement reflecting a $35,000 not to exceed
amount as opposed to the original $30,000 not to exceed amount. Director of Public
Works Batt also noted the new site under consideration is owned by Elementary
School District 15 Board of Education.
Motion by Bolger, seconded by Locke, to replace rather than repair the Anne
Street lift station and increase the current engineering services agreement with Baxter
& Woodman for repair of the Anne Street lift station to a $35,000 not to exceed
amount as opposed to the original $30,000 not to exceed amount.
Voting Aye: Bolger, Locke.
Voting Nay: Bates, Lawson, Baird.
Absent: None.
Motion failed.
Some discussion followed. Council recommended City Administrator Jordan or
Director of Public Works Batt contact the appropriate representative of Elementary
School District 15 regarding the possibility of relocating the Anne Street lift station on
their property. In response to Council inquiry, Carl Moon explained the additional
scope of the engineering services agreement includes soil borings to determine the
feasibility of the proposed relocation site. If the soil borings revealed the inadvisability
of relocating the lift station to this site, no further expense will be incurred by the City
regarding the relocation.
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October 2, 1996 Page 8
Motion by Baird, seconded by Lawson, to approve the increase in the Baxter &
Woodman Engineering Services Agreement for the repair of the Anne Street lift station
to a $35,000 not to exceed amount, as opposed to the original $30,000 not to
exceed amount.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
UNDERGROUND STORAGE TANKS
Director of Public Works Batt noted additional services are required for
remediation associated with the underground storage tank removal from the City
garage location. Director of Public Works Batt explained that Council had approved
the expenditure of $13,000 for the initial phase of remediation, however, an estimated
$16,000 has currently been spent. The request is for an additional $10,500 for a
total expenditure of $23,500 to continue the remediation process. City Engineer Carl
Moon noted in order to remain eligible for L.U.S.T. funding assistance, a site
classification and work budget must be created. An amount of $7,500 of the
requested additional $10,500 is for preparation of a site classification work plan and
budget. Director of Public Works Batt also noted $125,000 was budgeted for work
associated with the storage tank removal.
Motion by Baird, seconded by Bates, to approve the expenditure of up to
$23,500 for the continued remediation associated with the underground storage tank
removal at the City garage and for the creation by Baxter & Woodman of a site
classification work plan and budget.
j Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
POLICE LIAISON AGREEMENT - 1996-97 SCHOOL YEAR
City Clerk Althoff reminded Council that a special meeting had been held on
June 12, 1996 with High School District 156 School Board representatives, including
Superintendent Swartzloff and School Board President James Heffelfinger, to discuss
the Police Liaison Program. It was the consensus of Council to agree to the program
if the cost of the program to the City of McHenry was 30% of the average total cost
between a first year and fifth year officer for a period of one year beginning with the
1996-97 school year. The School Board approved the program as presented at their
August 20, 1996 Business Meeting. A Letter of Agreement stipulating payment, as
well as the school year calendar and job description, was presented for Council review
and authorization. It was the recommendation of staff to approve the Letter of
Agreement and authorize the Mayor and City Clerk to execute the Police Liaison
Agreement for the 1996-97 school year.
Motion by Lawson, seconded by Bolger, to approve the Police Liaison Program
as presented and authorize the Mayor and City Clerk to execute the Letter of
Agreement for the 1996-97 school year dated September 5, 1996.
Voting Aye: Bolger, Locke, Lawson, Baird.
Voting Nay: Bates.
Absent: None.
Motion carried.
Council concurred with a suggestion by Alderman Baird and directed Chief of
Police Joyce to inform both Police Liaison Officer Kreassig and the High School District
156 Board of Education that Officer Kreassig should wear his police uniform a
minimum of once a week.
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October 2, 1996 Page 9
INTERGOVERNMENTAL AGREEMENT WITH McHENRY COUNTY RELATING TO SEX
OFFENDERS
Chief of Police Joyce explained current State law requires sex offenders to
register with the police department in the municipality in which they reside. The
municipality must in turn send a list of all registered sex offenders to schools, day care
centers, family service organizations and all other appropriate community entities four
times a year. McHenry County Sheriff's Department has agreed to facilitate the
community notifications and is proposing the City of McHenry enter into an
intergovernmental agreement for said services. Chief of Police Joyce noted City
Attorney McArdle had reviewed the Intergovernmental Agreement and suggested
some additional language which is currently being reviewed by the State's Attorney's
Office for inclusion. Chief of Police Joyce informed Council, in response to Alderman
Locke's inquiry, the City of McHenry Sex Offender's List was available to the public
for a minimal fee.
Motion by Bolger, seconded by Baird, to authorize staff to proceed with the
Intergovernmental Agreement with the McHenry County Sheriff's Department, bringing
the finalized draft before Council for final approval.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
OAK DRIVE - McHENRY CITY CENTRE BUSINESS PARK
McHenry Land and Development developer and property owner Mark Towne
was in attendance. Mr. Towne addressed Council reviewing his project's history. He
respectfully requested Council approve the closure of Oak Drive during construction
hours, 7:00 a.m. to 6:00 p.m. daily (Monday through Friday), except for emergency
traffic citing safety concerns and the continuing deterioration of the road. Mr. Towne
also requested Council approval for a 12-foot by 5-foot location sign to be installed
on the City's Whispering Oaks Park property located on the south side of the
intersection of Route 120 and existing Industrial Drive. Towne explained that as the
City has not proceeded with the straightening of their portion of Industrial Drive,
efforts to market his industrial development have been impeded. In order to alleviate
his situation, and to inform the general public that Industrial Drive from Route 120
north to the next intersection will be changing its name to Oak Drive, he is requesting
approval to erect his 12-foot by 5-foot sign for one year on City property at his own
expense. A rendering of his proposed sign was provided for Council review. A
lengthy dialogue between Council and Mr. Towne ensued. In response to Alderman
Bates' inquiry, City Administrator Jordan informed Council staff did not fully support
Mr. Towne's request for a sign. Director of Building and Zoning Lobaito elaborated
a sign might be required because of the street name change, however, staff felt the
size of the sign was excessive. Director of Public Works Batt noted the State of
Illinois will be installing a sign with an arrow designating Oak Drive's location. Council
discussed the feasibility of a smaller sign, a 3-4 month display sign, an alternative site
and contacting the State of Illinois with a request to install their sign as rapidly as
possible.
Motion by Lawson, seconded by Bates, to direct staff to work with Mr. Towne
to create an appropriate sign for the Industrial Drive name change and directions to
Towne's business park, and contact the State of Illinois urging them to erect their
directional sign as soon as possible; to make recommendations as to the sign's
location and size, and bring the results back to Council for further discussion at the
October 16, 1996 meeting.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
October 2, 1996 Page 10
A lengthy discussion followed regarding the closure of current Oak Drive. It
was the consensus of staff that the closure of current Oak Drive was necessary and
would facilitate the opening of the newly constructed Oak Drive before the winter
season. A lengthy discussion followed. It was the consensus of Council to close Oak
Drive effective Monday, October 7, 1996 and to direct staff to work with Mr. Towne
on all other aspects of the road closure and bring back the results to the October 15,
1996 meeting for further discussion.
ORDINANCE INCREASING MAYOR'S SALARY - TO TAKE EFFECT AFTER THE 1997
CONSOLIDATED MUNICIPAL ELECTION
Mayor Cuda noted Council had passed a motion to draft an ordinance increasing
the Mayor's salary from $9,000 to $12,000 per fiscal year, as recommended by the
Finance Committee at its September 17, 1996 meeting. The increase will take effect
after the 1997 consolidated election for municipal officials, upon the newly elected
Mayor taking office in May following the election. It was noted the Mayor's salary
was reduced in 1992 from $15,000 to $9,000.
Motion by Lawson, seconded by Baird, to pass an ordinance increasing the
Mayor's salary from $9,000 to $12,000 per year, effective following the 1997
Consolidated Election upon the newly elected Mayor taking office in May.
Voting Aye: Bates, Lawson, Baird.
Voting Nay: Bolger, Locke.
Absent: None.
Motion carried.
MAYOR'S STATEMENT AND REPORTS
Mayor Cuda reported he has been contacted by several City of McHenry
residents requesting the formation of a Human Relations Committee. He stated his
intent to provide Council with sample ordinances from other communities who have
this type of committee in place. He will place the formation of the Human Relations
Committee on an agenda in November or December for further Council consideration.
COMMITTEE REPORTS
Alderman Bates, Chairman of the Parks and Recreation Committee, scheduled
a Parks and Recreation Committee meeting for Tuesday, October 15, 1996 at 7:00
P.M.
Alderman Bolger, Chairman of the Public Works Committee, reported the Public
Works Committee had met on Wednesday, September 26, 1996. The Committee
meeting convened at 6:45 P.M. at the home of Susan Poulos, 5816 Radcliff Court,
to investigate her claims of stormwater drainage problems, as per Council direction at
the September 4, 1996 regularly scheduled Council meeting. It was the Committee's
recommendation to install an underground pipe at the Poulos residence and to accept
the $8,200 proposal of Hughes Excavating Co. to undertake the work.
Motion by Baird, seconded by Bolger, to direct staff to draft an agreement with
property owners Mr. & Mrs. Poulos of 5816 Radcliff Court regarding the stormwater
problems on their property, subject to all conditions recommended by staff, and to
proceed with the correction work once the agreement is executed by the Poulos' and
Mayor Cuda.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
STAFF REPORTS
Director of Building and Zoning Lobaito requested Council approval to waive
Temporary Use Permit fees for the McHenry Area Jaycees organization for their annual
Haunted House.
October 2, 1996 Page 11
Motion by Locke, seconded by Lawson, to approve the waiving of Temporary
Use Permit fees for the McHenry Area Jaycees to conduct their annual Haunted House
throughout the month of October at the City barn located at Knox Park, subject to
liabilty insurance coverage naming the City as an additional insured.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Director of Public Works Batt requested a Public Works Committee meeting be
scheduled to discuss the 1997 Streets Program further. Chairman of the Public Works
Committee, Alderman Bolger, scheduled a Public Works Committee meeting for
Wednesday, October 16, 1996 at 6:30 P.M.
Director of Parks and Recreation Merkel informed Council restoration work on
McCullom Lake is continuing. Bob Kirschner of the Northeastern Illinois Planning
Commission will appear before Council in the near future to present a full status
report.
City Administrator Jordan reported on the commencement of the Employee
Assistance Program with McHenry County Family Services. City Administrator Jordan
also reported he and Director of Public Works Batt had met with a McHenry resident
interested in annexing a four-acre parcel adjacent to Knox Park.
City Clerk Althoff distributed a letter she had received from William Ward,
McHenry County Treasurer, September 26, 1996 regarding procedures for sale of
delinquent special assessment installments in response to her request dated
September 13, 1996. She noted that Monday, October 7, 1996 is the formal date
when the City Collector shall send official notice of the Application for Judgment and
Sale of Land addressed to the delinquent property owner. She requested Council
approval to proceed with the sale of delinquent special assessments.
Motion by Baird, seconded by Lawson, to authorize the collection of delinquent
installments of the McHenry Shores and Country Club Estates special assessments as
provided by Illinois Statute.
Some discussion followed. It was the consensus of Council to defer action on
this matter until after Executive Session, giving Council the time to read and digest
County Treasurer William Ward's letter.
Alderman Baird withdrew his motion. Alderman Lawson withdrew his second.
City Clerk Althoff also reported that the City of McHenry will be hosting the
McHenry County Municipal Association's October dinner meeting on October 23,
1996 at McHenry Country Club.
NEW BUSINESS
In response to Alderman Bates' inquiry, Director of Parks and Recreation Merkel
noted that appropriate "Children at Play" signs will be installed near North Oak Park
as per his request.
Alderman Locke requested consideration of an ordinance prohibiting drinking in
parking areas of certain residential developments, specifically Inland Management's
Garden Quarter Apartment Complex, be placed on the October 301 , 1996 City Council
meeting agenda. Alderman Locke also requested the "Neighborhood Watch" sign,
which had fallen down in his neighborhood, be reinstalled. He also asked staff to
research why the white lines on Crystal Lake Avenue do not glow in the dark. In
response to his concerns regarding the installation of the ice skating liner at Fox Ridge
Park, Director of Parks and Recreation Merkel informed him the Parks & Recreation
Department would follow through on his request. Alderman Locke also requested City
Administrator Jordan follow through on contacting Commonwealth Edison regarding
the replacement of street light bulbs every two years.
October 2, 1996 Page 12
Alderman Lawson requested clarification on City Administrator Jordan's
"Weekly Summary" regarding the status of easements for East of the River sanitary
sewer extension. City Administrator Jordan provided satisfactory clarification.
In response to Alderman Baird's request for an update on the City Planner
position, City Administrator Jordan reported the ad did.not appear in the September
issue of "Illinois Municipal Review". It will, however, be run in the October issue and
a new deadline for resume submittal has been set for November 8, 1996.
EXECUTIVE SESSION
Motion by Lawson, seconded by Bates, to go into Executive Session to discuss
Personnel and Property Acquisition.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 10:28 P.M.
Motion by Bates, seconded by Lawson, to go back into Open Session.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 11 :18 P.M.
Motion by Baird, seconded by Lawson, to authorize the collection of delinquent
installments of the McHenry Shores and Country Club Estates Special Assessments —'
as provided by Illinois Statutes.
Voting Aye: Locke, Bates, Lawson, Baird.
Voting Nay: Bolger.
Absent: None.
Motion carried.
Motion by Bates, seconded by Lawson, to adjourn.
Voting Aye: Bolger, Locke, Bates, Lawson, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting adjourned at 11 :25 P.M.
V' r
MAYOR CI Y CL