HomeMy WebLinkAboutMinutes - 02/03/1999 - City Council REGULAR MEETING
FEBRUARY 3, 1999
The Regular Meeting of the McHenry City Council was called to order by Mayor
Cuda at 7:30 P.M. on Wednesday, February 3, 1999 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab,
McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City
Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Director of Public Works
Batt, Director of Parks and Recreation Merkel, Director of Community Development
Napolitano. Absent: Chief of Police Joyce.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
PRESENTATION: MCHENRY POLICE DEPARTMENT - "DO THE RIGHT THING"
Sergeant Brogan of the McHenry Police Department recognized "Do the Right
Thing" Board President Carol Chrisman. Sergeant Brogan reminded Council "Do The Right
Thing" Awards are presented to area individuals who display leadership qualities and
demonstrate a willingness to serve the community. The program's goal is to recognize
appropriate behavior, positive performance, and to encourage others to follow these fine
examples. Each recipient receives a "Do The Right Thing" Certificate and a $100 Savings
Bond sponsored by Gary Lang Auto Group, TCI, First National Bank of McHenry, and
Centegra. In addition, McDonald's Restaurant has donated dinner for four for each of the
recipients.
Sergeant Brogan recognized the following "Do The Right Thing" recipients:
• Parkland 8th grade students Jenna Buss, Elizabeth Cuda, Holly Koleno, and Laura
Smith, and their Student Council Advisor, Mr. David Miller.
The girls and Mr. Miller were nominated by Parkland School Principal, Mr. Dwight
Hibicke. Mayor Cuda presented the girls with their certificates and introduced the
recipients parents. The girls were honored for their Student Council leadership skills,
specifically, for the following community service projects:
•- • Clean up of the Fort McHenry Learning Garden;
• Helping out at Home of the Sparrow by staining a playground swingset and flight
of stairs, as well as raking leaves and mowing the lawn;
• Delivering Halloween treat bags to clients at the Centegra Rehabilitation Center and
patients in the pediatric ward.
CONSENT AGENDA
Motion by Glab, seconded by Bolger, to approve the Consent Agenda as follows:
■ Amendment to Traffic Code, Chapter 13, Section 501, page 30, of the McHenry
Municipal Code;
■ Amendment to Traffic Code, Chapter 13, Section 501, page 34, of the McHenry Municipal
Code;
■ Approval of City Council Minutes:
- January 20, 1999;
■ List of Bills for Approval:
GENERAL FUND:
CHECK# VENDOR NAME AMOUNT
92063 BONCOSKY OIL COMPANY $ 7610.18
92064 BUILDING OFFICIALS AND $ 84.00
92065 CENTEGRA OCCUPATIONAL $ 322.50
92066 CHAPEL HILL FLORIST INC $ 58.50
92067 CONTRACTING & MATERIAL CO $ 1129.35
92068 CRAFT CONCRETE PRODUCTS $ 141.25
92069 CRESCENT ELECTRIC SUPPLY $ 26.01
92070 D & J AUTOMOTIVE SUPPLY $ 345.74
92071 DON'S TOWING $ 38.00
92072 FIRST MIDWEST BANK $ 286.36
92073 IPRA $ 302.00
92074 GARY LANG PONTIAC- $ 514.66
92075 NANCY LORCH $ 145.00
92076 MANPOWER $ 2841.00
92077 PETE MERKEL $ 228.64
92078 MCHENRY PUBLIC LIBRARY $ 357.00
92079 MCHENRY COMMUNITY SCHOOL $ 8267.00
92080 MCHENRY COMMUNITY HIGH $ 5827.00
92081 NAPM - CHICAGO $ 220.00
92082 NORTHWEST HERALD $ 49.75
92083 MICHAEL PERKINS $ 108.78
92084 POSTMASTER MCHENRY IL $ 15.00
92085 THOMPSON ELEVATOR $ 99.00
February 3 , 1999 Page 2
92086 UNITED PARCEL SERVICE $ 17.44
92087 UNITED STATES POSTAL SERV $ 1200.00
92088 WEARGUARD $ 196.58
92089 DAILY HERALD $ 520.60
92090 GRAHAM ENTERPRISES INC $ 30.00
92091 SPOT AMUSEMENTS $ 30.00
92092 STARRETT, MARCI $ 28.00
92093 WILDE, LAURIE $ 25.00
Report Totals 31064.34
WATER SEWER FUND:
CHECK# VENDOR NAME AMOUNT
14875 BONCOSKY OIL COMPANY $ 1883.35
14876 CHEMICAL PUMP SALES AND $ 5000.00
14877 CRESCENT ELECTRIC SUPPLY $ 178.58
14878 D & J AUTOMOTIVE SUPPLY $ 72.04
14879 D'S MARINE SERVICE INC $ 30.43
14880 AL KURZ $ 156.00
14881 GARY LANG PONTIAC- $ 35.25
14882 PROJECT ASSESSMENT FUND $ 4448.95
14883 ROWELL CHEMICAL CORP $ 618.00
14884 UNITED PARCEL SERVICE $ 8.23
14885 UNITED STATES POSTAL SERV $ 300.00
14886 WOODLAND RECYCLING & $ 3759.75
14887 CHICAGO SUBURBAN EXPRESS $ 38.20
Report Totals 16528.78
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVE PURCHASE OF COMPUTER EQUIPMENT FROM COMPUTER DISCOUNT
WAREHOUSE - $16,814.90
City Clerk Althoff reported as per Council direction during 1998-1999 budget
meetings, $42,000 was allocated for a complete computer upgrade in the Administration
Department. Staff has been working to effectuate the upgrade with Computer Management
Services, the City's software vendor, since last May. Originally, it was Staff's intent to have
Computer Management Services(CMS) provide and coordinate the complete upgrade, in both—
software and hardware. When the computer hardware proposal from CMS was submitted
at a cost of $22,597, it was decided to obtain proposals from other hardware vendors. A
Request for Proposal was developed and sent to five vendors. Four proposals were
submitted. It is the recommendation of Staff to award the contract for purchase of computer
equipment to Computer Discount Warehouse of Vernon Hills, Illinois. Although Computer
Discount Warehouse did not submit the lowest quote, the proposed equipment matched the
specified brand and components as stated by Computer Management Services.
City Clerk Althoff noted Computer Management Services will be providing the support
for the computer network's operating system. In addition, Computer Management Services
has a long established working relationship with their specified brand, Hewlitt Packard, which
will facilitate the correction of any future operating problems the City of McHenry might
experience. City Clerk Althoff also noted the upgrade encompasses ten workstations, as
well as three cash receipting stations. Some discussion followed.
Motion by Murgatroyd, seconded by McClatchey, to waive bid requirements and
approve the purchase of computer hardware as presented, at a cost not-to-exceed
$16,814.90 from Computer Discount Warehouse of Vernon Hills, Illinois.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
AMUSEMENT AND HOTEL/MOTEL TAX DRAFT ORDINANCES
Director of Community Development Napolitano reported as per Council direction, Staff
obtained information on Amusement Taxes. Both an Amusement Tax Ordinance and a
Hotel/Motel Tax Ordinance have been drafted for Council consideration. Of the eight
communities contacted, Crystal Lake, Elgin, Gurnee, Johnsburg, Lincolnshire, Schaumburg,
Vernon Hills, and Woodstock, four currently levy an Amusement Tax and/or Hotel/Motel Tax.
February 3, 1999 Page 3
City Administrator Lobaito recommended the following five issues be addressed by
Council prior to formal action on imposing any type of Amusement and/or Hotel/Motel Tax:
• The merits of imposing such taxes;
• The amount of each tax to be levied;
• What the tax will apply to (define amusement);
• Will a rebate/collection fee be offered;
• Exemptions for amusement sponsored by religious, charitable and not-for-profit
organizations.
In response to Alderman Baird's inquiry, City Administrator Lobaito stated both the
Riverside Hotel and the proposed Main Street Hotel would be subject to a Hotel/Motel Tax.
Aldermen Baird, Bolger, and McClatchey stated their opposition to imposing an Amusement
Tax of any type. Some discussion followed.
Alderman Glab suggested the ordinances be sent to the Finance Committee for further
consideration and review. Some discussion followed.
Motion by Glab, seconded by Murgatroyd, to send the proposed Amusement Tax
Ordinance and Hotel/Motel Tax Ordinance to the Finance Committee for further consideration
and review.
Voting Aye: Glab, McClatchey, Murgatroyd.
Voting Nay: Bolger, Baird.
Absent: None.
Motion carried.
AWARD OF BID: PARKS AND RECREATION PROGRAM BROCHURE TO CREEKSIDE
PRINTING - $13,736.00
Director of Parks and Recreation Merkel informed Council the Parks and Recreation
Department produces seasonal program brochures three times each year. Since 1995, the
printing of the three seasonal program brochures has been combined into one bid
specification proposal. Bid specifications were developed and sent to three printing
companies. Advertisement for bid was also published in the Northwest Herald for the benefit
of local printers. Two bids were received with the low bidder Creekside Printing of Elgin,
Illinois in the amount of $13,736. Additional minimal costs for pictures and customer
alterations are anticipated.
Motion by McClatchey, seconded by Murgatroyd, to award the printing of three
seasonal Parks and Recreation Brochure for the 1999-2000 Fiscal Year, to Creekside Printing
of Elgin, Illinois, in the amount of $13,736 with minor additional costs for pictures and
customer alterations.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVE ADDITIONAL EXPENDITURE OF $6,000 TO BAXTER AND WOODMAN FOR
SERVICES REGARDING REMEDIATION OF PUBLIC WORKS GARAGE LEAKING
UNDERGROUND STORAGE TANKS
Director of Public Works Batt informed Council although the original remediation
plans for the Public Works Garage fuel site were developed and prepared with the Illinois
Environmental Agency's(IEPA) concurrence, the City of McHenry has been recently informed
by the IEPA these remedial plans are not acceptable. The IEPA is requesting a more
definitive scope of the problem. This IEPA action also delays any plans the Public Works
Department proposed for improvements to Water Plant #1 . The IEPA has been informed of
this complication. It is the recommendation of Staff a Reimbursement Application be
prepared by City Engineers Baxter and Woodman, and submitted to the Illinois Environmental
Protection Agency. Although reimbursable expenses are subject to a $10,000 deductible,
Council has authorized to date $73,500 for this project. The cost of the Reimbursement
Application would be $6,000.
February 3, 1999 Page 4
Mayor Cuda recognized Baxter and Woodman representative Carl Moon in the
audience. A lengthy discussion followed regarding the Illinois Environmental Protection
Agency's Underground Storage Tank Remedial Process.
Motion by Baird, seconded by Murgatroyd, to authorize the Mayor's execution of an
Agreement with Baxter and Woodman to prepare and submit a Reimbursement Application
package to the Illinois Environmental Protection Agency for expenses incurred associated
with early action and site classification of the Public Works Garage underground storage tank
in an amount not-to-exceed $6,000.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
MAIN STREET STREETSCAPE
City Administrator Lobaito reminded Council downtown revitalization for Main Street
was scheduled for the 1999-2000 Year Budget. As drainage problems exist in this area, City
Engineering consultants Baxter and Woodman were hired to complete an analysis of the
problem. The drainage analysis has been completed and it is Staff's recommendation to
incorporate the proposed street alignment modifications and corrections within the Main
Street Downtown Revitalization Project. Baxter and Woodman have also suggested the City
submit an application for Federal monies through the Transportation Equity Act for the 21 st
Century. The program calls for a 20% cost-sharing by the recipient. It is Staff's contention
the Main Street Downtown Revitalization Project would be a prime candidate to receive
Federal enhancement funding through the Transportation Equity Act for the 21 st Century.
Staff also believes the opportunity to obtain Federal monies would permit expansion
of the project in addition to greatly enhancing the aesthetic quality of the area. Staff is
recommending Council approve entering into, and authorizing the Mayor's execution of, an—
Agreement with Baxter and Woodman for preparation and submittal of the Application for
funding through the Transportation Equity Act for the 21 st Century and Preliminary
Engineering on the Project.
In response to Council inquiry, City Administrator Lobaito stated Preliminary
Engineering is necessary for application submittal. The deadline for application submittal is
March 1st. Some discussion followed regarding cost. City Administrator Lobaito noted
preparation and submittal of the project application will cost approximately $1 ,000, with
Preliminary Engineering $17,000. The cost of bid specification preparation will vary
depending upon the project's scope, which will not be determined until award of grant
monies.
Motion by Bolger, seconded by Murgatroyd, to authorize the Mayor's execution of a
Baxter and Woodman Agreement for Engineering Services to complete the preliminary
drawings and the project application for the Main Street Downtown Revitalization Project.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR - STATEMENT AND REPORTS
Mayor Cuda reported the McHenry Ad Hoc Committee had met with Village of
Johnsburg representatives just prior to this evening's regularly scheduled City Council
Meeting. A substantially revised Border Agreement document was presented by Village of
Johnsburg representatives and rejected by the City of McHenry Ad Hoc Committee. Copies
of the newly proposed Border Agreement and map will be provided full Council in Friday's
Agenda Packet. The City of McHenry's Ad Hoc Committee informed Village of Johnsburg
representatives Border Agreement negotiations had reached an impasse unless the Village
of Johnsburg wished to return to discussing the October 7, 1998 proposed draft agreement.
February 3, 1999 Page 5
COMMITTEE REPORTS
Parks and Recreation Committee Chairman Alderman Baird reported the Parks and
Recreation Committee had met last night, February 2, 1999, to discuss recreational center
construction and operating costs, in addition to, in-house mowing services, engineering
proposals for the expansion of the maintenance shed at Petersen Park, and McCullom Lake
Beach front improvements.
Finance Committee Chairman Alderman Murgatroyd reminded Council of the Joint
Finance and Parks and Recreation Committee Meeting scheduled for Wednesday, February
10, 1999 at 7:00 p.m. in the Aldermen's Conference Room to discuss the allocation of Parks
Developer Donation Revenues. In addition, a Finance Committee Meeting to begin Budget
discussions for the 1999-2000 Fiscal Year was scheduled for Thursday, February 11 , 1999
at 7:00 p.m. in the Aldermen's Conference Room.
STAFF REPORTS
Director of Community Development Napolitano informed Council Windsor
Development Corporation has requested a one year extension for the Temporary Sign located
on the north side of Bull Valley Road near Ridgeview Drive. The existing permit for this sign
expires February 6, 1999. Staff is recommending the approval of the request for extension.
In response to Council inquiry, Director Napolitano reported the Final Plat of Phase 2 of
Windsor Development's Park Ridge Estates is currently under review by Staff. Discussion
continued.
Motion by Glab, seconded by Murgatroyd, to approve the request by Windsor
Development Corporation to permit the Temporary Sign authorized by Permit No. 98-02-018,
for a one year period, expiring on February 6, 2000, subject to the following conditions:
• The sign shall be double-sided, a maximum 12 feet by 18 feet in area, a
maximum of 15 feet in height, and setback a minimum of 30 feet from the
right-of-way line of Bull Valley Road;
• The sign shall be removed or relocated if it is not maintained or if it is
determined to be a traffic hazard; and
• Removal of the sign shall be within one year of the sign permit issuance date.
Voting Aye: Bolger, Glab,
Voting Nay: McClatchey, Murgatroyd, Baird.
Absent: None.
Motion failed.
In response to Alderman Baird's inquiry, City Administrator Lobaito informed Council
construction of the Pacini Kresswood Townhome Development is anticipated this spring.
Director Napolitano also reported Council review of the Comprehensive Plan Draft is
tentatively scheduled for February 17, 1999 regularly scheduled Council Meeting. Some
discussion followed. Due to scheduling conflicts with full Council, the review of the
proposed Comprehensive Plan was rescheduled for March 3, 1999.
Director of Public Works Batt reported he and City Engineering Inspector Marcinko will
be meeting with IMS representatives tomorrow to review final reports regarding the Street
Survey Study. A synopsis of their findings will be presented to Council prior to Budget
discussions regarding the Spring 1999 Street Program. Director Batt reported Smith
Engineering has presented a proposal for the Crystal Lake Road Study. City Engineers Baxter
and Woodman will be submitting a proposal as well. The roofing contractors at the 1115
North River Road City-owned property have been informed as per Council direction about fall
protection equipment. The situation has been corrected.
City Administrator Lobaito reported TCI representative John Higgins and Zukowski,
Rogers, Flood and McArdle representative Richard Flood will be in attendance at the next
regularly scheduled Council Meeting on February 10, 1999, to review the proposed
Telecommunications Infrastructure Maintenance Franchise Agreement. The previous TCI of
Illinois agreement expired in May of 1998.
February 3, 1999 Page 6
City Administrator Lobaito also informed Council interviews with prospective Assistant
Administrator candidates had been conducted. One additional candidate is scheduled for
interview some time next week. Council will be kept apprised of the status of the interview
process.
Referencing the State of Illinois Disaster Assistance Applications distributed this
evening, City Administrator Lobaito requested Council appoint Director of Public Works Batt
as the authorized representative, and authorize the Mayor's execution of the Disaster
Assistance Application. In response to Council inquiry, City Administrator Lobaito stated an
additional $40,000 was expensed in conjunction with the "Blizzard of '99".
Motion by Baird, seconded by McClatchey, to appoint Director of Public Works Batt
as the City of McHenry authorized representative for the Disaster Assistance Application, and
to authorize the Mayor's execution of the Disaster Assistance Application.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
In conclusion, City Administrator Lobaito noted the signal warrant study at Crystal
Lake Road and Royal Drive had been provided Council in the January 29, 1999 Agenda
Packet. Final analysis reveals this intersection warrants a traffic signal; however, it is Staff's
recommendation a comprehensive study of the Crystal Lake Road area be conducted prior
to installation of a traffic signal at this intersection. A comprehensive review will provide the
City with possible improvement ideas to facilitate traffic through the area, in addition to
providing an analysis of the impact of future development along Crystal Lake Road.
Alderman Glab requested the 1999-2000 Budget include a line item reflecting the cost of
purchase and installation of a traffic signal for this intersection. Alderman Murgatroyd noted
the engineering would be completed during the 1999-2000 Fiscal Year; however,--
construction would most likely not take place until Fiscal Year 2000-2001 . Mayor Cuda
suggested Council closely review this area during budget discussions.
City Administrator Lobaito also noted the Petersen Farm Property window repair is
scheduled for consideration at the next regularly scheduled Council Meeting, February 10,
1999.
NEW BUSINESS
Alderman Bolger requested Staff investigate a complaint by First Midwest Bank
regarding skateboarders, and the statement "the City of McHenry's skateboarding ordinance
will soon expire". Staff concurred with his request.
In response to Alderman Murgatroyd's inquiry, City Administrator Lobaito informed
Council the report resulting from the TCI Audit will be provided Council in their Agenda
Packet. Alderman Murgatroyd informed Council and Mayor Cuda he would be out of town
for the February 17, 1999 meeting.
Alderman Glab provided Staff with information he had received on bus shelters.
EXECUTIVE SESSION
Motion by Murgatroyd, seconded by Bolger to go into Executive Session at 8:40 p.m.
to discuss Personnel.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:40 p.m.
February 3, 1999 Page 7
Motion by Bolger, seconded by Murgatroyd, to go back into Open Session at 8:57
p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Bolger, seconded by Murgatroyd, to approve the hiring of James Barcal for
the position of Street Division Maintenance Worker at Grade 6, Step 1 , with a starting salary
of $25, 755, effective February 8, 1999.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by McClatchey, seconded by Baird, to adjourn the meeting at 9:00 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:00 p.m.
CI. Y CLERK - MAYOR