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Home My WebLink AboutMinutes - 11/17/1999 - City Council REGULAR MEETING NOVEMBER 17, 1999 A Regular Meeting of the McHenry City Council was called to order by Mayor Cuda at 7:30 P.M. on Wednesday, November 17, 1999 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police Kostecki, Director of Public Works Batt, Director of Parks and Recreation Merkel, Director of Community Development Napolitano, Assistant Administrator Maxeiner. Absent: None. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minutes of Public Input Session. PRESENTATION: WONDER LAKE SKI SHOW TEAM Bob Hartman, President of the Wonder Lake Ski Show Team, and Wonder Lake Ski Show Team member Roger Gerstad, presented a monetary donation to the City of McHenry's Park and Recreation Department as a thank you for the use of the City's Petersen Park for the Wonder Lake Ski Show Team's Haunted Hayride fund raising event. In addition, Mr. Hartman and Mr. Gerstad presented, on behalf of the City of McHenry and the Wonder Lake Ski Show Team, a monetary donation to Mary Lawrence, Executive Director of the Big Brothers Big Sisters Program of McHenry County. CONSENT AGENDA Alderman Baird requested Staff clarification regarding Agenda Item #3, Contract Amendments - Green Street Improvements. City Administrator Lobaito explained project engineers Hampton, Lenzini and Renwick received Council approval for a contract amendment in the amount of $1 1 ,254.56. Council assumed, as per the terms of the agreement, federal funds would pay 80% of the cost and that the City's cost would be $2,251 . On May 20, 1999, the City of McHenry received written notification from Illinois Department of Transportation (IDOT) that the federal share of the construction engineering should not exceed 15% of the federal share of the final construction cost. As the amendment exceeds the maximum allowable for construction engineering, IDOT rejected further funding. Director Batt informed Council the cost over-run was due to the contractor's lack of promptness in completing the project. Staff has made numerous efforts to persuade IDOT, as well as Hampton, Lenzini and Renwick, to reconsider their position. The issue remains unresolved. Some discussion followed. The item was removed from the Consent Agenda for further action. Mayor Cuda directed Staff to send a letter to IDOT under his signature requesting reconsideration of payment. Copies of the letter should be sent to State Representative Franks and State Senator Klemm. In response to Alderman McClatchey's inquiry regarding Consent Agenda Item #5, Request to Advertise for Bids - Installation of Fencing, Director of Parks and Recreation Merkel noted park maintenance staff assisted as much as possible with the fence removal. In response to Alderman Glab's concerns, Consent Agenda Item #2, McHenry Shopping Center Parking Lot Control Agreement, was removed from the Consent Agenda for further language amendment and revision. Motion by Glab, seconded by Murgatroyd, to approve the Consent Agenda as follows: ■ Approval of Payment of Police Department Career Development Program; ■ Approval of resolution establishing Year 2000 City Council Meeting dates; Page 2 1 1/17/99 ■ Approval to Advertise for Bid - Installation of Fencing; ■ Approval to Advertise for Bid - Parks and Recreation Maintenance Truck; ■ Approval of City Council Minutes: ■ November 3, 1999 regularly scheduled meeting; ■ Approval of List of Bills: GENERAL FUND ACE HARDWARE, BJORKMAN'S 1,784.72 ACME BRICK & SUPPLY CO 624.00 ADAMS ENTERPRISES INC, R 341.10 ADAMS STEEL SERVICE INC 23.41 AFLAC 1,819.66 ALEXANDER LUMBER CO 58.76 ALLSTAR AUTO GLASS 195.00 ALTHOFF, PAMELA J 179.91 AMERITECH 4,626.82 ASECOM INC 94.00 BADGER UNIFORMS 1,297.60 BARTOLAI, MICHAEL J 42.59 BATTERY ZONE 42.68 BAXTER & WOODMAN 1,434.08 BINDING CONCEPTS 47.50 BONCOSKY OIL COMPANY 6,806.78 BOTTS WELDING & TRUCK SE 67.27 BROGAN, WILLIAM J 25.89 BUILDING OFFICIALS AND 350.00 BUNCH DISTRIBUTING INC 83.66 BURNS INDUSTRIAL SUPPLY 85.89 BUSS FORD SALES 951.66 CELLULAR ONE - CHICAGO 262.45 CERTIFIED LABORATORIES 120.44 CHAPEL HILL FLORIST INC 33.50 CHARLES EQUIPMENT CO 10.73 COMED 12,965.84 COMMUNICATIONS REVOLVING 850.00 CONTRACTING & MATERIAL C 356.40 CORLANDS 1,443.83 COUGHLIN, DIANE 15.00 COUNTRY CREATION 2,218.-5 CRESCENT ELECTRIC SUPPLY 46.27 CRYSTAL MANOR STABLE 825.00 CURRAN CONTRACTING CO 1,428.90 CUSTOM LANDSCAPING 756.00 DAVIS, KAREN 26.00 DEGELDER, DEANNE 32.00 DISCOUNT DISTRIBUTORS 487.63 DISCOUNT SCHOOL SUPPLY 80.44 DON'S TOWING 233.00 DURA WAX COMPANY INC, TH 269.39 EDER RIEDEL & CO CERTIFI 2,500.00 EISERMAN, JERRY 144.78 EXTECH COMPANY 97.35 FAST EDDIES CAR WASH 55.00 FISCHER BROS FRESH 1,513.88 FOLEY, JILL 120.28 FOXCROFT MEADOWS INC 248.00 FREUND INC, GEORGE P 98.59 FREUND INTERNATIONAL 160.25 FUNK, PAUL D 57.08 FURNITURE MEDIC 540,00 G COMMUNICATIONS 95.95 GARY LANG CHEVROLET INC 1,336.25 GERAGHTY, MARCI 12.27 GLOSSON SAND & GRAVEL 196.00 GOAL SPORTING GOODS 195.00 GREAT LAKES FIRE AND 72.00 HANSEN'S ALIGNMENT, DON 110,00 HARM'S FARM 85.94 HOLIAN, CAROL 91.93 IAHPC 80.00 ICMA 51.00 IDEAL UNIFORM SERVICE 65.80 ILLINOIS ASSOCIATION OF 600.00 INNOVATIVE PACKAGING INC 252.15 INTOXIMETERS 108.39 IPRA 700.00 JERDEN, CINDY 195.32 JEWEL FOOD STORES 7.98 KAR PRODUCTS 366.17 KIEFER & ASSOC, ADOLPH 189.13 KIRCHNER FIRE 364.25 KITTL, AMBROSE M 89.43 KROHN LAWN & LANDSCAPE 11,235.00 KUNZER, KATHLEEN 10.85 LANG PONTIAC-CADILLAC-SU 41.44 LEACH ENTERPRISES INC 68.85 LETN 776.00 LUNDE, GERRI 30.00 MAC TOOLS 21.145 MCANDREW & CUNABAUGH 6,800.00 MCCANN POWER & EQUIPMENT 1,382.53 MCHENRY AREA CHAMBER OF 30.00 MCHENRY AUTO PARTS 1,133.30 Page 3 11/17/99 MCHENRY CAPITAL DEVELOPM 55,440.00 MCHENRY COMMUNITY HIGH 105.00 MCHENRY COUNTY COLLEGE 99.00 MCHENRY COUNTY SUPPLY IN 944.50 MCHENRY FIRESTONE 832.00 MCHENRY PAINT GLASS & 66.50 MCHENRY SPECIALTIES 66.45 MCHENRY WATER/SEWER FUND 8,595.00 MENARDS - CRYSTAL LAKE 419.00 MERKEL, PETE 908.04 MTS SAFETY PRODUCTS INC 38.80 MYERS, CYNTHIA 5.00 NCR CORPORATION 175.60 NICOR GAS 63.72 NORTHWEST AUTO ELECTRIC 110.00 NORTHWEST ELECTRICAL SUP 262.11 NORTHWEST HERALD 842.75 O'HERRON CO INC, RAY 2,226.90 OFFICE DEPOT INC 871.34 OTIS ELEVATOR COMPANY 2,093.76 PAPROCKI, KRISTINE 29.80 PARADISE COMPUTER 1,857.60 PENDERGRAST, ROBIN 652.09 PETERSEN SAND & GRAVEL 1,872.52 PROLAWN INC 330.00 QUICK, KATHLEEN 132.01 R & D AUTO BODY 85.00 R & S DISTRIBUTORS INC 165.20 RADICOM INC 52.50 RIDGEVIEW ELECTRIC INC 4,954.28 S & S ARTS & CRAFTS 205.38 SAM'S CLUB 143.92 SANTIAGO, SUSAN 26.00 SASAK, TODD 162.88 SERVICEMASTER 735.00 SETON NAME PLATE COMPANY 42.35 SHERMAN MECHANICAL INC 514.09 SIMPLEX TIME RECORDER CO 383.36 SMITH ENGINEERING CONSUL 22,635.13 SOURCE ONE 388.47 STANDARD EQUIPMENT CO 859.50 STANS OFFICE MACHINES IN 1,812.59 STAUBER WHOLESALE HARDWA 30.90 SUMMERS PORTABLE TOILETS 69.00 SUNNYSIDE COMPANY 82.11 SUPER MIX INC 309.25 TARGET STORES 22.41 TEAMSALES CUSTOM PRINTED 375.00 TERMINAL SUPPLY CO 70.68 TJ CONEVERA'S INC 259.84 TRAFFIC CONTROL & 2,625.37 TRAFFIC INSTITUTE 575.00 U S IDENTIFICATION MANUA 72.50 UNITED LABORATORIES 270.49 UNITED PARCEL SERVICE 45.71 UNITED STATES POSTAL SER 1,200,00 USF - LAKE BLUFF IL 230.00 WAL-MART STORES INC 448.79 WARING, ANN 208.00 WASTE MANAGEMENT NORTH 1,492.50 WEARGUARD 409.15 WHOLESALE DIRECT INC 89.63 WINDSOR DEVELOPMENT 1,912.06 WOLF CAMERA & VIDEO 29.55 WOOD, ROLAND 53.75 WOODWARD FORD-MERCURY IN 224.46 ZARATE, MIGUEL C 20.00 ZARNOTH BRUSH WORKS INC 224.00 ZION LUTHERAN CHURCH 287.00 ZUKOWSKI ROGERS FLOOD & 2,401.10 AUDIT EXPENSE FUND EDER RIEDEL & CO CERTIFI 4,844.00 RETIREMENT FUND MCHENRY WATER/SEWER FUND 10,208.33 ANNEXATION FUND MCHENRY COMMUNITY HIGH 1,637.00 MCHENRY COMMUNITY SCHOOL 2,325.00 MCHENRY PUBLIC LIBRARY 51.00 EMPLOYEE INSURANCE FUND �. JEWEL FOOD STORES 94.34 DEBT SERVICE FUND LASALLE BANK NA 259,105.77 DEVELOPER DONATION FUND CORLANDS 1,443.84 DIRECT DESIGN 611.20 GOAL SPORTING GOODS 4,938.00 STRICTLY BRICK PAVING 6,480.00 WINDSOR DEVELOPMENT 2,460.00 RETAINED PERSONNEL ESCROW BAXTER & WOODMAN 1,473.50 MCHENRY ANALYTICAL WATER 180.00 ZUKOWSKI ROGERS FLOOD & 2,210.00 Page 4 1 1/17/99 WATER/SEWER FUND ACE HARDWARE, BJORKMAN'S 870.22 ADAMS ENTERPRISES INC, R 190.18 AMERITECH 964.11 ARCH COMMUNICATIONS 65.84 AUTOMATIC CONTROL SERVIC 258.48 BAXTER & WOODMAN 5,271.76 BONCOSKY OIL COMPANY 865.17 COMED 30.45 D'ANGELO NATURAL SPRING 45.50 EUROTHERM RECORDERS INC 77.52 GLASS BARN, THE 65.00 JEPSEN TIRE 15.00 LAB SAFETY SUPPLY 66.00 MACMILLAN COMPUTER PUBLI 55.49 MARBLEHEAD LIME COMPANY 1,866,06 MCHENRY ANALYTICAL WATER 576.00 MCHENRY AUTO PARTS 183.97 MCHENRY COUNTY SUPPLY IN 19.20 MCHENRY ELECTRIC CO INC 208.24 MEYER MATERIAL COMPANY 259.90 MID AMERICAN WATER OF 1,019.00 NORTHWEST ELECTRICAL SUP 11.86 OFFICE DEPOT INC 62.75 PETERSEN SAND & GRAVEL 191.63 PROSAFETY INC 65.86 REGNER, WILLIAM J 15.00 RETIREMENT FUND 57,364.28 ROWELL CHEMICAL CORP 5,719.38 SCHMITT, JON 43.11 SCHULHOF COMPANY 14.48 TECHNICIANS PARTS WAREHO 284.69 UNDERGROUND PIPE & VALVE 320,00 UNITED STATES POSTAL SER 300.00 WATER SOLUTIONS UNLIMITE 2,860.00 WEARGUARD 126.65 ZUKOWSKI ROGERS FLOOD & 1,487.50 GRAND TOTALS 581,920,29 FUND TOTALS 01 GENERAL FUND 202,018.03 08 AUDIT EXPENSE FUND 4,844.00 10 RETIREMENT FUND 10,208.33 13 ANNEXATION FUND 4,013.00 19 EMPLOYEE INSURANCE FUND 94.34 32 DEBT SERVICE FUND 259,105.77 37 DEVELOPER DONATION FUND 15,933.04 39 RETAINED PERSONNEL ESCROW 3,863.50 51 WATER/SEWER FUND 81,840.28 **** 581,920.29 Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. MCHENRY COUNTRY CLUB TREE REMOVAL PERMIT REQUEST Bob Lively, McHenry Country Club groundskeeper, was in attendance. Mr. Lively addressed Council requesting McHenry Country Club be granted a special waiver from the City's Tree Preservation Ordinance. The McHenry Country Club recently completed a tree inventory, cataloguing the size, species, and condition of all trees located on the Country's Club's golf course. The inventory was conducted by Mr. Chris Bechtel of the Morton Arboretum. Mr. Bechtel is recommending the removal of some trees due to Dutch Elm Disease and insect infestation. In conjunction with the proposed tree removal, McHenry Country Club is developing a comprehensive plan for planting additional trees on the property. The Country Club is requesting, as per Staff's recommendation, they be permitted to obtain a Tree Removal Permit on an annual basis, as opposed to appearing before Council each and every time a tree over ten inches in caliber is to be removed. Some discussion followed regarding the Tree Removal Permit fee. Staff reminded Council of the Country Club's extreme efforts to comply with the intent of the Tree Preservation Ordinance. Motion by Glab, seconded by Baird, to grant a waiver from the City of McHenry Tree Preservation Ordinance to McHenry Country Club, subject to the condition the McHenry Country Club obtains a Tree Removal Permit on a yearly basis and all tree removals are authorized and approved by the Community Development Department in conformance with the City of McHenry's Tree Preservation Ordinance. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Page 5 1 1/17/99 ANNEXATION, REZONING, CONDITIONAL USE PERMITS - 508 SOUTH ROUTE 31 ROSEMARY SWIERK Petitioners Rosemary and John Swierk and their attorney James Militello, Jr. were in attendance. Director of Community Development Napolitano reported as per Council direction at the November 3, 1999 regularly scheduled Council meeting, the appropriate ordinances were prepared for annexation, rezoning and granting conditional use permits for an automobile service station and drive through facility for the property located at 508 S. Route 31 . The Annexation Agreement was amended to include language prohibiting the sale of diesel fuel and to contain a clause permitting the property owner to petition Council for an Annexation Agreement Amendment if diesel fuel becomes a vehicular fueling standard. The City's standard language requiring an annexation fee based on $500/acre has also been included. The applicant is requesting this fee be waived. Director of Community Development Napolitano reported Council at its June 3, 1998 regularly scheduled meeting created the following Annexation Fee Policy: Residential Development $1 ,000/acre Commercial Development $ 500/acre Industrial Development No fee Information regarding prior annexations and annexation fee requirements were provided Council. Director of Community Development Napolitano also reported the annexation agreement now includes language regarding shared access with the adjacent property to the north. The language prevents the property to the north from using the access easement if the use on that property violates the terms of the petitioner's lease with White Hen. In addition, a recapture provision in the amount of $25,000 is included. The property owner to the north would be required to pay the petitioner this amount in order to use the access on the subject property. Previously, Council has required easements for shared access, but has not approved the inclusion of recapture language. The Petitioner is also requesting the second paragraph of paragraph 5 addressing Public Sanitary Sewer Improvements be stricken. In response to Mayor Cuda's inquiry, Petitioner, Mr. John Swierk, explained the $25,000 recapture figure was developed based on land costs. Some discussion followed. Mayor Cuda expressed reservation regarding the inclusion of a specified figure. He requested the recapture amount be based on actual improvement cost. Petitioners Rosemary and John Swierk agreed to this accommodation. Further discussion continued. It was the consensus of Council the Annexation Agreement should include language requiring shared maintenance costs for the shared cross easement. Some discussion followed regarding annexation fee requirements. Motion by Bolger, seconded by McClatchey, to waive any and all annexation fees associated with the annexation of the property located at 508 S. Route 31 . Voting Aye: Bolger, McClatchey, Baird, Cuda. Voting Nay: Glab, Murgatroyd. Absent: None. Motion carried. Some discussion followed regarding paragraph VI of the annexation agreement addressing storm water detention improvements. Director of Public Works Batt stated his opposition to including engineering requirements in annexation agreements. Discussion continued regarding paragraph V addressing Public Sanitary Sewer Improvements. Staff reported the Petitioners would not be required to extend the Public Sanitary Sewer to the east property line of Lot 2 of the McDonald's Subdivision, if engineering proves this extension to be impossible. City Administrator Lobaito noted the existing grade might be too shallow to accommodate Sanitary Sewer Lines. A lengthy discussion ensued. It was the consensus of Council to approve the annexation of the property located at 508 S. Route 31 subject to the inclusion of the following language in the annexation agreement: Page 6 1 1/17/99 ■ Paragraphs V and VI will include language requiring approval of all plans and engineering by City engineering consultant Baxter and Woodman; ■ Paragraph X shall include language permitting recapture costs based on actual cost of the cross easement improvements and including shared maintenance costs by the property owner to the north; ■ Paragraph III requiring annexation fees shall be stricken. Motion by Baird, seconded by Bolger, to pass an ordinance authorizing the Mayor and City Clerk's execution of the Annexation Agreement between the City of McHenry and Rosemary Swierk, subject to the following: ■ Paragraphs V and VI will include language requiring approval of all plans and engineering by City engineering consultant Baxter and Woodman; ■ Paragraph X shall include language permitting recapture costs based on actual cost of the cross easement improvements and including shared maintenance costs by the property owner to the north; ■ Paragraph III requiring annexation fees shall be stricken. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird, Cuda. Voting Nay: None. Absent: None. Motion carried. Motion by Baird, seconded by Glab, to pass an ordinance annexing approximtely 1 .71 acres of property located on the east side of Route 31 , commonly known as 508 S. Route 31 . Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird, Cuda. Voting Nay: None. Absent: None. Motion carried. Motion by Baird, seconded by Bolger, to pass an ordinance granting the zoning reclassification from B1 in McHenry County to C5 Highway Commercial Zoning District in the City of McHenry, and granting Conditional Use permits for an automobile service station and drive through facility for the property located at 508 S. Route 31 . Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. STREET PROGRAM FINANCING Finance and Personnel Committee Chairman Alderman Murgatroyd reported the Finance and Personnel Committee at its October 27, 1999 meeting, unanimously agreed to recommend to full Council the approval of a $1 .5 Million Street Program for the 2000-2001 Fiscal Year with an overall $3.9 Million Street Program for May 1 , 2000 through April 30, 2004. Four potential financing options utilizing Motor Fuel Tax monies were considered. It was the consensus of the Committee Motor Fuel Tax Funds would support a four-year Street Program costing $3.9 Million with enough funds held in reserve for the purchase of road salt and other unexpected projects, improvements and/or repairs. Page 7 1 1/17/99 Staff is seeking Council approval to proceed with the development of a four-year $3.9 Million Street Program. Bond Counsel will be consulted to develop and present for full Council consideration funding mechanisms. City Administrator Lobaito noted Staff will investigate further the feasibility of issuing revenue or general obligation bonds, as well as the advisability of issuing all of the bonds in the first year or a portion each of the next four years. Alderman Bolger expressed his opposition to the issuance of bonds as a funding alternative. He suggested only available Motor Fuel Tax dollars be allocated toward future street programs. A lengthy discussion followed regarding the potential savings of implementing a Street Maintenance Program as opposed to a Street Reconstruction Program. Finance and Personnel Committee Chairman Alderman Murgatroyd noted most municipalities do not limit their street programs to the availability of only Motor Fuel Tax Funds. Most municipalities allocate other general fund monies. He stated approximately 70-80% of the City of McHenry's streets could be corrected if Council chose to authorize the bonding mechanism to finance the $3.9 Streets Program. City Administrator Lobaito noted City bond consultant Harold Warren recommended issuing all the bonds in the first year, reducing the issuance cost by approximately $30,000. In addition, operating reserves could be reviewed on an annual basis, to determine if some portion of the operating reserve could be allocated to the annual streets program. The Public Works Committee will address determination of which streets to include in the $1 .5 Million 2000-2001 Streets Program. Motion by McClatchey, seconded by Murgatroyd, to authorize Staff to proceed with the development of a $3.9 Million Four-Year Streets Program, beginning with a $1 .5 Million Program for the 2000-2001 Fiscal Year, investigating bonding alternatives, revenue or general obligation, and determining the advisability of issuing all of the bonds in the first year or a portion of the bonds each of the next four years. Voting Aye: Glab, McClatchey, Murgatroyd, Baird. Voting Nay: Bolger. Absent: None. Motion carried. POLICE PENSION FUND ACTUARIAL SERVICES City Administrator Lobaito informed Council the City of McHenry, since 1991 , has retained actuarial firm Watson Wyatt to evaluate the assumptions and appropriateness of the Department of Insurance tax levy requirements for the City of McHenry Police Pension Fund. Watson Wyatt's study has always proven their calculated Pension Fund contributions to be lower than the Illinois State Department of Insurance calculated contributions. The 1998 difference between Watson Wyatt calculations and the Illinois State Department of Insurance figures amounted to approximately $34,000. The Consulting Services Agreement includes a not-to-exceed amount of $5,200. Motion by Murgatroyd, seconded by Glab, to approve and authorize the Mayor's execution of the Watson Wyatt Police Pension Fund Actuarial Services Agreement for the year ending April 30, 2000, at a cost not-to-exceed $5,200. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID — UNDERGROUND STORAGE TANK IMPROVEMENTS Director of Public Works Batt reported bid specifications were developed and sought for the purpose of complying with federal regulations requiring the removal and/or modification of underground fuel storage tanks. The City of McHenry has underground fuel tanks at three locations: Donovan Street Lift Station, Dartmoor Drive Page 8 1 1/17/99 Lift Station, Central Wastewater Treatment Plant. The contract includes removal of all three tanks, as well as the replacement of two of the three tanks. The Donovan Street Lift Station will be served with a portable generator and will not be replaced. An aboveground fueling system for diesel fuel will be installed at the South Wastewater Treatment Plant replacing the Central Wastewater Treatment Plant Storage Tank. Baxter and Woodman's estimated cost for this project was $70,000. Two bids were submitted and opened on Tuesday, November 2, 1999. The low bidder was North Star Environmental Services of Marengo, Illinois, in an amount of $51 ,384. Staff noted North Star Environmental Services is affiliated with Action Environmental. The proposed contract will be in North Star Environmental Services name, however, all performance and payment bonds, will be furnished by Action Environmental. It is City engineering consulting firm Baxter and Woodman's, as well as Staff's recommendation, to award the underground fuel storage tank removal contract to North Star Environmental Services of Marengo, Illinois, in an amount not-to-exceed $51 ,384. In response to Council inquiry, Director of Public Works Batt noted the proposed contract does not include removal of any contaminated soil from the three sites. Motion by Baird, seconded by Murgatroyd, to award the underground fuel storage tank removal and modification contract to the low bidder, North Star Environmental Services of Marengo, Illinois, in an amount not-to-exceed $51 ,384. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID — POLICE DEPARTMENT RECORDS MANAGEMENT SOFTWARE Chief of Police Kostecki informed Council bids were developed and sought for a records management software program. Current records management software is operating on computer hardware that will be replaced due to Y2K compliant factors. Monies were included in the 1999-2000 Fiscal Year Budget for this purchase. Three responses were submitted and opened on November 2, 1999. The lowest qualified bidder was Indigo Corporation of Fort Worth, Texas, in an amount of $50,175. It is the recommendation of Staff to award the purchase of a records management software program from Indigo Corporation of Fort Worth, Texas, in an amount not-to- exceed $50,175. Indigo has stated installation of the software will begin prior to the end of the calendar year, 1999. In response to Council request for clarification regarding financing, City Administrator Lobaito noted the 1999-2000 Budget included $39,300 for Y2K software and hardware computer upgrades. In addition, the City of McHenry was the recipient of a $50,000 State of Illinois revenue grant, earmarked for computer upgrades. A total of $89,300 is available for computer hardware and software upgrades. Motion by McClatchey, seconded by Bolger, to award the records management i software purchase to the lowest qualified bidder Indigo Corporation of Fort Worth, Texas, in an amount not-to-exceed $50,175. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID — POLICE DEPARTMENT COMPUTER HARDWARE Chief of Police Kostecki reported current City of McHenry Police Department NCR computer hardware is not Y2K compliant. NCR has served notice to the Police Department effective January 1 , 2000 they will no longer provide maintenance support for the system. Specifications for bids were developed and sought. Six bids were Page 9 1 1/17/99 submitted and opened November 2, 1999. The lowest qualified bidder was Computerland of Elk Grove Village, in an amount of $43,029. City Administrator Lobaito reported the award of this bid would exceed the available budget and grant amounts by approximately $6,107. Anticipated change orders, however, will result in overall savings of approximately $3,000 below the available revenue amount of $89,300. Change orders will be presented to Council for full review and consideration at the December 1 , 1999 regularly scheduled Council meeting. Some discussion followed regarding the lack of qualified bidders for this contract. Motion by Baird, seconded by McClatchey, to award the Police Department computer hardware bid to the lowest qualified bidder Computerland of Elk Grove Village, Illinois, in an amount not-to-exceed $43,029, subject to the delivery and installation of the equipment within thirty days. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. PROPOSED 1999 TAX LEVY City Administrator Lobaito informed Council each year corporate authorities are required to estimate the revenues required to operate the various functions of the City. Included in the revenues are those amounts funded through property tax. Council must estimate the amounts required for property tax levy so that the funds generated through this revenue instrument would become available during the 2000-2001 Fiscal Year. As per State Statute, the estimated levy must be approved by Council and submitted to the County Clerk by the last Tuesday in December. Staff is proposing a 1999 levy amount of $2,574,980, an increase over 15% more than the prior year's extension of $2,239,112. The actual levy extension, however, will likely be considerably less, after the County Clerk has applied the property tax extension limitation. The levy extension over the past five years has grown between 5.5% and 6.8%. The County Clerk will provide the limiting tax extension in March of 2000, and will reduce the levy amount accordingly, if the tax extension limitation has been exceeded. It is therefore critical the original estimate for tax levy request be considerably higher than the anticipated levy in order to capture all new growth in the community and all of the property tax revenue the City of McHenry is entitled to receive. As the tax levy estimate reflects an increase of more than 5% when compared to the previous tax levy extension, a Public Hearing must be held to meet Truth in Taxation requirements. Staff is recommending the Public Hearing be scheduled for December 13, 1999 at 7:30 p.m. Motion by Baird, seconded by Murgatroyd, to pass a resolution stating the City's intent to exceed the 1999 Tax Levy Extension by more than 105% in an amount of $2,574,980 and to conduct a Public Hearing as required by the Truth in Taxation Act of 1981 on December 13, 1999. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORTS Mayor Cuda reported he, Aldermen Glab and Murgatroyd, Chief of Police Kostecki, and Director of Parks and Recreation Merkel attended a Skateboard Park Meeting at Parkland School that afternoon at 3:00 p.m. Mayor Cuda urged the attending children and parents to form an organization and develop a proposal for full Council consideration. He suggested a cooperative effort similar to the Fort McHenry project. Page 10 1 1/17/99 COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Director of Community Development Napolitano provided Council with additional clarification regarding the Swierk Annexation. Director of Parks and Recreation Merkel provided further information regarding the Skateboard Meeting at Parkland School. He informed Council Skateboard Park information had been distributed this evening for Council edification. When available, further information regarding Skateboard Parks will be provided. Director Merkel also distributed pictures depicting the newly installed bicycle racks at Fort McHenry along the County bike path. Chief of Police Kostecki also reported on the Skateboard Park meeting held at Parkland School. He noted the department had received positive comments from area business owners regarding the enforcement of the Skateboard Ordinance. City Administrator Lobaito reminded Council of the Finance and Personnel Committee Meeting scheduled for Tuesday, November 23, 1999 at 7:00 p.m. Some discussion followed regarding City Clerk Althoff's report regarding House Bill 523 permitting non-Home Rule municipalities to impose, by referendum, a '/2 cent sales tax on the purchase of goods and merchandise. Motion by McClatchey, seconded by Murgatroyd, to direct Staff to draft a letter under Mayor Cuda's signature, to the City of McHenry's local legislators requesting the Governor's veto of House Bill 523 be over ridden. Voting Aye: McClatchey. Voting Nay: Bolger, Glab, Murgatroyd, Baird. Absent: None. Motion failed. NEW BUSINESS In response to Alderman Murgatroyd's inquiry, Director of Parks and Recreation Merkel noted the Knox Park ballfield had been enlarged and now can be utilized by both the boys and girls ball leagues. In response to Alderman McClatchey's inquiry, Staff noted a letter had been sent to the Wonder Lake Water Ski Show Team, regarding comments received from Lakewood Subdivision residents. EXECUTIVE SESSION Motion by Bolger, seconded by Baird, to go into Executive Session to discuss Personnel at 9:30 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. _ Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:30 p.m. Motion by Murgatroyd, seconded by Baird, to go back into Open Session at 10:30 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Page 11 1 1/17/99 Council went back into Open Session at 10:30 p.m. Motion by Baird, seconded by McClatchey, to increase City Administrator Lobaito's current salary of $71 ,770 by 4.25%. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by McClatchey, seconded by Glab, to adjourn the meeting at 10:31 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Zhhemeting was adjourned pt 10:31 p.m. YOR �ITYCLERK