HomeMy WebLinkAboutMinutes - 01/05/2000 - City Council REGULAR MEETING
JANUARY 5, 2000
A Regular Meeting of the McHenry City Council was called to order by Mayor
Cuda at 7:30 P.M. on Wednesday, January 5, 2000 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab,
McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City
Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police
Kostecki, Director of Public Works Batt, Director of Parks and Recreation Merkel,
Director of Community Development Napolitano, Assistant Administrator Maxeiner.
Absent: None.
TEN MINUTE PUBLIC INPUT SESSION
Scott Smith and Ken Huhn of Smith Engineering, 4500 Prime Parkway,
addressed Council. Mr. Smith noted he was a 1998 graduate of Marquette University's
College of Engineering. Marquette University's Civil Engineering Program requires
participation in a Senior Design Course. Classwork requires a group of three or four
students to work out a real world scenario involving all aspects of engineering from
structural to environmental. Mr. Smith suggested Council consider submitting as co-
clients with Smith Engineering, the Petersen Park Waterfront Plan for Marquette
University's Senior Design Course spring semester. Smith Engineering would mentor
the students throughout the project to completion of a set of final engineering plans
which would be submitted to the City of McHenry for their use. The time spent by
Smith Engineering would be donated to the City and to Marquette University. The City
of McHenry will not incur any cost for the Petersen Park Waterfront Engineering
design. Further information will be provided by Mr. Huhn at the January 12, 2000
regularly scheduled Council Meeting.
Mayor Cuda and Council thanked Mr. Smith for his suggestion and noted their
willingness to consider his proposal.
GREEN STREET RECONSTRUCTION PAYMENT TO HAMPTON LENZINI AND
RENWICK FOR ENGINEERING SERVICES
City Administrator Lobaito reported as per Council direction at the November 17,
1999 regularly scheduled meeting, Staff sent a second letter to the Illinois Department
of Transporation (IDOT) requesting IDOT reconsider their denial to provide the City of
McHenry with partial reimbursement funds in the amount of $1 1 ,254.56 for additional
engineering costs incurred by the City for the Green Street Phase 3 Project. In a letter
dated December 15, 1999, IDOT again denied the City of McHenry's request for
additional reimbursement compensation for engineering services, citing the IDOT policy
to approve payment of no more than 15% of the total project cost. Staff reminded
Council although the additional cost is caused by contractor's delays in constructing
the project, it is not chargeable to the contract. The IDOT approved engineering
agreement is based on seventy calendar days which is not consistent with the sixty
working days construction agreement. City Administrator Lobaito noted even after the
payment of $1 1 ,254.56, the total project cost is still under the original 1999-2000
budgeted amount. Staff is therefore recommending Council approve the Project
Construction Amendment and the payment of $1 1 ,254.56 to Hampton, Lenzini and
Renwick of Elgin, Illinois.
Motion by Baird, seconded by Bolger, to approve the Green Street Phase 3
Reconstruction Project Amendment and to authorize the payment of $1 1 ,254.56 to
Hampton, Lenzini and Renwick of Elgin, Illinois for associated engineering services.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
OVERHEAD SEWER COST SHARE PROGRAM PAYMENT APPROVAL FOR 3102
RIVERSTREAM TERRACE
Director of Public Works Batt reported Staff was in receipt of an application
from City residents, Mr. and Mrs. Ronald Donofrio, 3102 Riverstream Terrace,
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requesting reimbursement for the installation of overhead sewers through the City's
recently approved 50/50 Cost Share Program. Staff has reviewed the application and
recommends Council approve a reimbursement payment to Mr. and Mrs. Ronald
Donofrio for the installation of a flood control system in October/November of 1997 in
the amount of $2,400.
In response to Alderman Glab's concerns, some discussion followed regarding
the possibility of future reimbursement requests from prior years. Staff suggested
Council consider establishing a sunset clause. Discussion continued.
Motion by Bolger, seconded by McClatchey, to approve Staff's recommendation
and authorize the reimbursement payment of $2,400 to Mr. and Mrs. Ronald Donofrio
of 3102 Riverstream Terrace, for the 1997 installation of a backflow preventer as part
of the 50/50 Cost Share Program for Overhead Sewers established by the City of
McHenry in October of 1999; and to restrict all other reimbursement requests through
this Cost Share Program, to expenditures incurred on or after January 1 , 1996.
Voting Aye: Bolger, McClatchey, Murgatroyd, Baird.
Voting Nay: Glab.
Absent: None.
Motion carried.
HICKORY CREEK BARN LEASE AGREEMENT
City Administrator Lobaito reported, as per Council action the Hickory Creek
Barn Lease was renewed until July 31 , 2001 , with current lease-holder Michael Sikula
Jr. Director of Parks and Recreation Merkel, at Mayor Cuda's request, has developed
activities that expand the use of the barn for the general public. These activities have
been incorporated into the proposed lease agreement under Section 1 1 . The activities
include hayrides, educational tours for summer day camp and pre-school field trips, an
open house program, and better promotional information regarding the availability of
boarding facilities at the barn. Staff is also proposing a modest 2.2% cost-of-living rent
increase effective February 1 , 2000. Utility Cost, specifically gas and electric, are the
responsibility of the City. An annual review of these expenditures reveals a less than
1 % increase.
Motion by McClatchey, seconded by Bolger, to accept Staff's recommendation,
and authorize the Mayor's execution of a lease agreement between the City of
McHenry and Michael Sikula, Jr. with an expiration date of July 31 , 2001 and an
increase in the monthly lease payment from $1 ,866 to $1 ,907, effective February 1 ,
2000.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORTS
Mayor Cuda reported he and City Administrator Lobaito had met with the
McHenry County Transportation Committee to discuss the feasibility of acquiring the _
eight acres of property located east of Green Street and adjacent to the municipal
building. This property was purchased by the County to facilitate the construction of
the Bull Valley Road Arterial now known as Miller Road. Mayor Cuda reminded Council,
as per the terms of the construction permit, the County and City have joint wetland
maintenance responsibilities for this property. The County is responsible for developing
the initial infrastructure, while the City is responsible for all subsequent maintenance.
The County anticipates infrastructure completion by Spring of 2000. The McHenry
County Transportation Committee suggested City Administrator Lobaito and County
Transportation Superintendent Stahlaecker develop a City of McHenry maintenance
plan for the County's review. Council directed City Administrator Lobaito to pursue the
development of a wetland maintenance proposal with County
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Transportation Superintendent Stahlaecker for full County Board review and
consideration.
COMMITTEE REPORTS
Finance and Personnel Committee Chairman Alderman Murgatroyd reminded
Council of the Finance and Personnel Committee Meeting scheduled for Saturday,
January 8, 2000 at 8:00 a.m. to complete the review and revision of the City's
current Personnel Policy Manual.
STAFF REPORTS
Director of Public Works Batt reported bids for the extension of water east of
the Fox River were opened Tuesday, January 4, 2000. The apparent low bid by Gluth
Brothers was approximately $100,000 below project cost estimates. Full information
will be analyzed and presented to Council for review and formal action at the January
12th or January 19, 2000 regularly scheduled Council Meeting.
Director of Parks and Recreation Merkel reported the Millennium Events
conducted over the past weekend were well attended, appreciated, and administered
with no problems, i.e. the Fireworks and Bonfire on Friday night, December 31 , 1999,
and the Fishing Derby hosted on Sunday, January 2, 2000.
Chief of Police Kostecki echoed Director Merkel's report, noting New Year's Eve
within the corporate boundaries of the City of McHenry, was quiet with minor
incidents.
City Administrator Lobaito reported the bid opening for construction and
installation of an elevated tank east of the Fox River is scheduled for Tuesday, January
25, 2000. Preliminary financing options will be presented to the Finance and Personnel
Committee at its next meeting Saturday, January 8, 2000. A Finance and Personnel
�. Committee Meeting will be scheduled for sometime late January to consider and
discuss at length these financing options. City Administrator also distributed copies of
the completed audit. The Finance and Personnel Committee will invite Auditor John
Eder of Eder Reidel and Company to a Finance and Personnel Committee Meeting for
review and explanation.
NEW BUSINESS
Noting the receipt of Roger Gerstad's and the McHenry County Association of
Realtors comments regarding the City of McHenry's recent action increasing Water
Capital Development and Park Developer Donation Fees, Alderman Glab inquired as to
whether any comment and/or word had been received from the Homebuilders
Association. City Administrator Lobaito responded no comments had been received
from this association. City Administrator Lobaito also informed Council these
comments along with Mr. Gerstad's appraisal, will be submitted to the City's
appraiser, Frank e. Harrison of Harrison and Associates, for review and comment.
In response to Alderman Glab's request, City Administrator Lobaito directed
Staff to investigate possible solutions to the apparent litter problem created by free
paper delivery within the City limits.
In response to Alderman Murgatroyd's request, Staff was directed to remove
the construction delay sign located on State Route 120.
In response to Mayor Cuda's inquiry, City Administrator Lobaito reported the
City did experience a significant water main break on Industrial Drive. The problem has
been corrected.
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EXECUTIVE SESSION
Motion by Glab, seconded by Murgatroyd, to go into Executive Session to
discuss Potential Litigation at 8:04 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:04 p.m.
Motion by Murgatroyd, seconded by Bolger, to go back into Open Session at
8:1 1 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:1 1 p.m.
ADJOURNMENT
Motion by McClatchey, seconded by Glab, to adjourn the meeting at 8:12 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:12 p.m.
MAY ql ,� CLERK