HomeMy WebLinkAboutMinutes - 03/22/2000 - City Council REGULAR MEETING
MARCH 22, 2000
A Regular Meeting of the McHenry City Council was called to order by Mayor
Cuda at 7:30 P.M. on Wednesday, March 22, 2000 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab,
McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City
Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police
Kostecki, Director of Public Works Batt, Director of Parks and Recreation Merkel,
Director of Community Development Napolitano, Assistant Administrator Maxeiner.
Absent: None.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
PRESENTATION: NISRA SIXTH ANNUAL RECOGNITION BANQUET
Northern Illinois Special Recreation Association (NISRA) Northwest Regional
Coordinator Courtney Spotts and NISRA participant Mark Door were in attendance.
Ms. Spotts distributed invitations to the Mayor and City Council inviting them to
attend the Sixth Annual NISRA Recognition Banquet. The Banquet is NISRA's
opportunity to recognize athletes, coaches, staff, volunteers, and NISRA supporters. It
is scheduled for Friday, April 14, 2000 from 6:00 to 10:00 p.m. at the Holiday Inn in
Crystal Lake. Mr. Door addressed Council and explained how much he enjoyed
participating in all the NISRA activities.
Council thanked Ms. Spotts and Mr. Door for their personal invitation and stated
their support of NISRA.
CONSENT AGENDA
In response to Aldermen Glab and Baird's request, Consent Agenda Item #2,
Final Plat for Kresswood Trails Phase 1 , was removed from the Consent Agenda.
Motion by Bolger, seconded by Murgatroyd, to approve the Consent Agenda, as
follows:
■ Approve proclamation declaring April 9 through April 15, 2000 National Volunteer
Week;
■ Approve Music Performance Trust Funds Agreement for City Bank Concert Funds in
the amount of $694.00;
■ Ratify Fiscal Year 2000-2001 NISRA Budget;
■ Approve revision to General Orders 41.3.4 Uniform, Equipment & Grooming for
Police Department;
• Approve revision to General Orders 41.3.5 Soft Body Armor for Police Department;
■ Approve recommendation for promotion to Water Operator II by Public Works
Department.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
FINAL PLAT APPROVAL FOR KRESSWOOD TRAILS PHASE 1
Developer Louis Pacini and Project Manager Jerry Benchwell were in attendance.
Staff informed Council the Pacini Group is requesting approval of the Final Plat of
Kresswood Trails Phase 1 consisting of two six-unit buildings and twelve four-unit
buildings, for a total of sixty units. The property in question consists of twenty acres
and is located on the north side of Bull Valley Road immediately west of the Union
Pacific railroad tracks. Staff is recommending approval subject to the following
conditions:
■ Covenants for the subdivision be recorded prior to the Final Plat, subject to
final review and approval by the City Attorney; and
■ The north and south street designation from Kresswood Drive be removed so
that the entire circle drive is named Kresswood Drive.
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In addition, City Attorney McArdle has recommended a separate smoke easement be
recorded against the individual units. A smoke easement is required as burning may be
utilized to maintain the wetland vegetation in the common areas of the development.
In response to Alderman Baird's inquiry, Mr. Benchwell stated plantings will be
provided in all the open space common areas. Landscaping berms, although discussed,
were not required, as the existing tree line is being maintained. Additional trees will be
planted to supplement the existing tree line. As per Council's request, the developers
agreed to provide Council and Staff with a copy of the development's landscaping
plan.
In response to Council inquiry, Mr. Benchwell stated the landscaping will be
installed this construction season on the development, as two buildings located toward
the rear of Phase 1 are planned for immediate construction.
Alderman Glab initiated discussion regarding the naming of Kresswood Drive. He
suggested, as existing Cross Trail Drive stubbed into the Kresswood Development at
proposed Kresswood Drive, it might be better planning to rename Kresswood Drive,
Cross Trail Drive. Director of Community Development Napolitano noted the
continuation of Cross Trail Drive would only be desirable if Cross Trail Drive did not
come to a terminus at the Kresswood Drive and Cross Trail Drive intersection.
Mayor Cuda opined the continuation of Cross Trail Drive through to Bull Valley
Drive would promote cut-through traffic. Alderman Glab requested a directional sign
for Cross Trail Drive be erected at the Bull Valley Road and Kresswood Drive
intersection.
Motion by Baird, seconded by Murgatroyd, to acknowledge the no
recommendation vote from the Plan Commission and approve the Kresswood Trails
Phase 1 Final Plat dated May 11 , 1999 with a revision date of March 6, 2000, subject
to the following conditions:
■ That covenants for this subdivision be recorded prior to the final plat, following
review and approval by the City Attorney;
■ That a separate "smoke easement", as described on the final plat, be recorded
against the individual units;
■ That the street names be amended to remove the "north" and "south"
designations, so that the entire circle drive is named "Kresswood Drive";
■ That the final plat be recorded within six months of the date of Council approval.
Voting Aye: Bolger, McClatchey, Murgatroyd, Baird.
Voting Nay: Glab.
Absent: None.
Motion carried.
JAYCEE DAY/FIREWORKS PROGRAM — SATURDAY JULY 1 2000
McHenry Area Jaycees representative Randy Christensen was in attendance.
Mr. Christensen informed Council the McHenry Area Jaycees Organization has
sponsored and underwritten the annual McHenry Fireworks display since 1996. The
McHenry Area Jaycees Organization is requesting Council approve the use of Petersen __..
Park for the Jaycees Day/Fireworks Program on Saturday, July 1 , 2000 with a rain
date of Sunday, July 2, 2000. In addition, the Jaycees are requesting Council approve
the Mayor's execution of a three-year $18,000/year contract with firework display
experts, Melrose Pyrotechnics, Inc. of Kingsbury, Indiana. Mr. Christensen cited
Melrose Pyrotechnics expertise, their ten-year incident-free record, quality
showmanship, and reliability.
Motion by Glab, seconded by Bolger, to grant the McHenry Area Jaycees request for
the use of Petersen Park for the Annual Jaycees Day and Fourth of July Fireworks
Display, on Saturday, July 1 , 2000, with a rain date of Sunday, July 2, 2000, and to
authorize the Mayor's execution of a three-year $18,000/year contract
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with firework display experts Melrose Pyrotechnics, Inc. of Kingsbury, Indiana, and to
investigate during 2000-2001 budget discussions, the availability of funding support
for the McHenry Area Jaycees 2000 fireworks display.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
RESOLUTION IN SUPPORT OF GOVERNOR'S TOWN HALL MEETING AS REQUESTED
BY HUMAN RELATIONS COMMISSION
Human Relations Chairperson Patricia Buhrman was in attendance. Ms. Buhrman
addressed Council explaining Governor Ryan has established a Governor's Commission
on discrimination and hate crimes in the State of Illinois. He has scheduled a series of
town hall meetings throughout the State of Illinois. The McHenry County town hall
meeting is scheduled for Tuesday, June 6, 2000 at the McHenry County College
Conference Center.
In response to Council inquiry, Ms. Buhrman stated other area supporting
organizations include City of Crystal Lake, the Latino Coalition, the City of Woodstock,
the McHenry County Interfaith Committee, and the McHenry County Human Relations
Commission.
Motion by McClatchey, seconded by Bolger, to pass a resolution supporting and
endorsing the Town Meeting 2000 in McHenry County, scheduled for Tuesday, June
6, 2000 at 5 p.m. in the McHenry County College Conference Center.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
ELEVATED WATER STORAGE TANK GRANT APPLICIATION RESOLUTION
City Administrator Lobaito stated Council's $500,000 grant reallocation request
from the Central Wastewater Treatment Plant Nitrification Project to the Elevated
Water Storage Tank Installation Project was successful. Staff was formally notified
Friday, March 17, 2000. As part of the grant process, a resolution authorizing the
Mayor's execution of all grant documents must be approved by Council.
Motion by Bolger, seconded by Murgatroyd, to pass a resolution authorizing the
Mayor's execution of all grant documents for the Elevated Water Storage Tank
Installation Project.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
FUELING SYSTEM UPGRADES AWARD OF BID
Director of Public Works Batt stated as per Council direction, bids were again
sought for both the Central and South Wastewater Auxiliary Power Plants and
Dartmoor and Donovan Street Lift Station fueling upgrades. The original low bidder
was unable to obtain a bond for the project. His certified check, which was on deposit
in lieu of a 10% bond, was confiscated as per City Engineering firm Baxter and
Woodman recommendation. Five bids were submitted and opened on Tuesday, March
7, 2000. It is City Engineering firm Baxter and Woodman as well as Staff's
recommendation to award the bid to the low bidder, Thermo Engineering of Gibson
City, Illinois, in an amount of $61 ,360 with a maximum expenditure cap of $80,000.
Contracted work will include abandonment and removal of underground fuel storage
tanks, used to supply emergency power to the Donovan Street Lift Station, the
Dartmoor Drive Lift Station, and the Central Wastewater Treatment Plant. Installation
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of new storage tanks complying with current regulations will be completed at both the
Central Wastewater Treatment Plant and the Dartmoor Drive Lift Station. An
emergency power plant will be removed from the Donovan Street Lift Station, and a
fueling facility installed at the South Wastewater Treatment Plant. City Engineering
firm Baxter and Woodman originally estimated a project cost of approximately
$70,000. Director Batt noted the Thermo Engineering bid of $61 ,360 does not include
contaminated soil removal. Thermo Engineering has provided the following costs for
mobilization and excavation: $1 ,250 for mobilization plus $73.30/cubic yard for
excavation. Director Batt also clarified, if high levels of contamination are encountered,
Council will be advised and consulted as to further action.
Motion by Baird, seconded by Murgatroyd, to award the contract for fueling
system upgrades to Thermo Engineering of Gibson City, Illinois, in an amount of
$61 ,360 with a maximum expenditure cap of $80,000, and to authorize the Mayor's
execution of associated contractual documents.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
ROUTE 120 IMPROVEMENT DISCUSSION
City Administrator Lobaito stated the Illinois Department of Transportation
(IDOT) in conjunction with the proposed future improvements of U. S. Route 120, is
seeking direction and input from the City of McHenry regarding cross-participation for
the proposed improvements. Referencing IDOT's letter of February 7, 2000, City
Administrator Lobaito enumerated the proposed improvements and associated costs as
follows:
■ New Sidewalk $ 23,978
■ Roadway Lighting $802,700
■ Utility Relocation $404,000
■ Traffic Signal Modernization $ 50,983
• Parking $ 20,470.
IDOT will utilize McHenry City Council decisions regarding these improvements to
prepare final engineering documents. Some Discussion followed.
In response to Alderman McClatchey's inquiry, City Administrator Lobaito stated
IDOT is anticipating a project start date of June, 2002.
In response to Alderman Glab's inquiry, City Administrator Lobaito noted no
response has been received from IDOT regarding his letter requesting the purchase of
property located on the southwest corner of Crystal Lake Road and Route 120 to
correct the alignment of this extremely busy intersection.
A lengthy discussion ensued regarding the cost of street light replacement. Staff
noted the cost of street light replacement would be borne in its entirety by the City of
McHenry. IDOT estimated costs are in excess of $800,000.
Alderman Baird suggested Staff investigate the availability of a long-term
payment program for this street light replacement purchase. Mayor Cuda informed
Council in his absent, City Planner Phil Maggio and Assistant Public Works Director
Marcinko will be attending the McHenry County Council of Mayors Meeting on
Thursday, March 30, 2000. A Route 120 Project Update will be provided at this
meeting. Council also directed Staff to invite IDOT District 1 representative Ed Wilson
to a future City Council meeting to discuss the proposed Route 120 Improvements.
In response to Alderman Glab's inquiry, Staff noted reimbursement for City
monies expended for sidewalk improvements along west Route 120 could be sought
from property owners during parcel development. In response to Council inquiry, Staff
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noted traffic signal modernization is a requirement of the Route 120 improvement
project.
Director of Public Works Batt informed Council all improvements enumerated by
[DOT in their February 7, 2000 letter could currently be agreed to, and, if determined
to be too costly, or inappropriate, removed at a later date. Further discussion followed
regarding the City's obligation to replace street lighting after Route 120 Improvements.
It was the consensus of Council to approach elected state officials requesting
monetary assistance for replacement street lighting.
At Alderman Murgatroyd's initiation, discussion followed regarding utility relocation.,
specifically, replacement of 4,800 feet of 12-inch water main. City Administrator
Lobaito clarified, although IDOT would include the utility relocation as part of the
project, the cost of approximately $404,000 would be the responsibility of the City of
McHenry. He also explained, if the utility relocation is not addressed during the Route
120 Improvement project, portions of Route 120 would be torn up at a later date to
facilitate relocation. Alderman Murgatroyd opined, the specified utility relocation
should be included as part of the Route 120 Improvement project.
In response to Council inquiry, Staff noted IDOT is anticipating a two-year time
frame for project completion from Route 31 to Martin Road. Staff also noted sewer
lines located at the intersection of Route 120 and Crystal Lake Road also might require
repair and inclusion in the Route 120 Improvement Project.
Further discussion followed regarding the cost and installation of street lighting.
Alderman Murgatroyd suggested Staff investigate alternative funding options.
Alderman Bolger requested Staff attempt to obtain some type of credit for the existing
Route 120 street lighting. Further discussion followed.
It was the consensus of Council the inclusion of a left-turn lane at Route 120
and Ringwood Road is a priority. Alderman Glab, also noting Representative Jack
Franks' former invitation to attend a transportation committee meeting he hosted,
suggested Staff also Representative Franks seeking his assistance with both financing
and planning.
MAYOR STATEMENT AND REPORTS
Mayor Cuda informed Council as Liquor Commissioner, he had conducted a
Public Hearing against Club Viper. A $1 ,000 fine and payment of associated attorney
fees, as well as a seven-day suspension over a holiday weekend was imposed. Chief of
Police Kostecki also noted BASET training for all Club Viper personnel was required.
Bassett stands for beverage and alcohol service and establishment training. The Club
Viper owner has been informed a similar occurrence will result in license revocation.
Mayor Cuda clarified this was Club Viper's first offense.
Mayor Cuda also reported he, City Administrator Lobaito, and Staff members
had met with V-3 Realty developers. V-3 Realty is proposing development of the 56-
acre property located east of Riverside Drive and North of Orchard Beach Road. Their
concept plan will be submitted to the Plan Commission on April 3, 2000 for review
and comment. Off-site infrastructure improvements down Riverside Drive will be
required.
COMMITTEE REPORTS
Parks and Recreation Committee Chairman Alderman Baird reported the Parks
and Recreation Committee had met just prior to this evening's regularly scheduled
Council Meeting to select an architectural firm for the design and project management
of the proposed skatepark. Representatives from the skatepark volunteer group were in
attendance. It was the unanimous recommendation of both the Parks and Recreation
Committee and the volunteer group to select the architectural firm of Thompson Dyke
and Associates of Northbrook, Illinois. Chairman Alderman Baird requested full Council
approve further negotiations and contract preparation with the architectural firm of
Thompson Dyke and Associates for the design and project management of the City of
McHenry's proposed skatepark.
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Motion by Murgatroyd, seconded by Glab, to accept the unanimous
recommendation of the Parks and Recreation Committee and authorize Staff to
negotiate with architectural firm Thompson Dyke and Associates of Northbrook,
Illinois, and to prepare a contract for the design and project management of the
proposed skatepark facility.
Voting Aye: Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: Bolger,
Absent: None.
Motion carried.
Alderman McClatchey noted funding options as yet need to be reviewed.
Alderman Bolger opined the proposed cost of $30,000 to design and manage
the project was too expensive.
Finance Committee Chairman Alderman Murgatroyd informed Council Finance
Committee Meetings to discuss the proposed 2000-2001 budget will be scheduled
during the month of April.
STAFF REPORTS
Director of Public Works Batt reported the river boring to extend water mains
east of the Fox River has been delayed until Monday, March 27, 2000. Council will be
kept apprised of the project's progress. He also informed Council the Pacini
engineering stormwater management design for the Pacini Kresswood Trail
Townhome property developed by Ennis Engineering has again been nominated for an
environmental award.
Director of Parks and Recreation Merkel reported the Open Land Trust Grant
Application has been completed and will be submitted prior to deadline, April 3, 2000.
Chief of Police Kostecki reported the two officers hired in conjunction with the
COPS in School Grant will graduate from the Police Academy on Friday, March 24,
2000.
City Administrator Lobaito reported he will be on vacation from Thursday, March
23, 2000 through Friday, April 3, 2000. He also cited the need for Executive Session
to discuss Property Acquisition and Personnel, specifically acceptance of an
employee's resignation.
NEW BUSINESS
Alderman McClatchey provided Council with a report of his Ward 3 Meeting held
on Tuesday, March 21 st. He thanked City Staff and City Clerk Althoff for their
attendance and assistance. Alderman McClatchey congratulated Director Merkel on his
successful campaign and election to the County Board District 4 vacancy.
Alderman Glab also congratulated City resident Sandra F. Salgado on her
successful campaign and election bid for County Board District 4. Alderman Glab also
requested Staff consider setting a date for the Garden Quarter follow-up meeting, now
that Spring has arrived. Alderman Glab also informed Council he was in receipt of a
letter from Water's Edge Condominium Association Unit 3 President Judy Moore.
Copies of the letter will be provided to Council. Ms. Moore is requesting City
assistance to correct an area drainage problem.
Alderman Baird requested Council formally approve his use of the Council
Chambers during the month of April to conduct his annual Fifth Grade Riverwood
School City Council Meeting.
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Motion by Bolger, seconded by Glab, to approve the use of the Municipal Center
Council Chambers by Alderman Baird during the month of April to conduct his
Riverwood School Fifth Grade Annual Council Meeting.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
At Alderman Glab's initiation, some discussion followed regarding the
correspondence between developer Roger Gerstad and Mayor Cuda regarding Mr.
Gerstad's request for City sanitary sewer service for his proposed Diedrich Farm
Property development. The discussion included the proposed development's density,
as well as the City's current available sanitary sewer capacity. In response to
Alderman Bolger's inquiry, Staff stated sanitary sewer service will be provided
McHenry Elementary School District 15's new middle school located at the northwest
corner of Chapel Hill and Lincoln Road, adjacent to Gerstad's Diedrich Farm Property.
Staff noted intergovernmental and pre-annexation agreements were being drafted.
In response to Alderman Glab's inquiry, Staff provided Council with a status
update on the proposed Holiday Hills Peaker Plant. Mayor Cuda explained the Peaker
Plant petitioners are no longer actively pursuing this location. Alderman Glab suggested
Council direct the Environmental Advisory Commission to investigate the Horizon
Pipeline Project and provide Council with a recommendation.
EXECUTIVE SESSION
Motion by Bolger, seconded by Glab, to go into Executive Session at 9:07 p.m.
to discuss Property Acquisition and Personnel, specifically the acceptance and review
of an employee's resignation letter.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 9:07 p.m.
Motion by Glab, seconded by Bolger, to return to Open Session at 10:15 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 10:15 p.m.
Motion by Glab, seconded by Bolger, to
■ accept the resignation of Principal Account Clerk Marianne Kae;
■ authorize Staff to advertise for a Senior Account Clerk; and
■ offer Ms. Kae a one-month's severance package in exchange for a release as
prepared and approved by City Attorney McArdle.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Mayor Cuda also informed Council the City of McHenry has been dismissed as a
party to the Lullo Case, however, the City of McHenry Police Officer in question, is still
a party to the suit.
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ADJOURNMENT
Motion by McClatchey, seconded by Glab, to adjourn the meeting at 10:20 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 10:20 p.m.
�tIAYOR �//qffY CLERK