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Home My WebLink AboutMinutes - 08/16/2000 - City Council REGULAR MEETING AUGUST 16, 2000 A Regular Meeting of the McHenry City Council was called to order by Mayor Cuda at 7:30 P.M. on Wednesday, August 16, 2000 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, McClatchey, Murgatroyd. Alderman Baird arrived at 7:33 p.m. Absent: None. City Staff in attendance were: City Clerk Althoff, City Attorney McArdle, Chief of Police Kostecki (arrived at 7:50 p.m.), Assistant Director Public Works Marcinko, Director Parks and Recreation Merkel, Planner Maggio, Assistant Administrator Maxeiner. Absent: City Administrator Lobaito. TEN MINUTE PUBLIC INPUT SESSION Ron Samuelson of 4903 Willow Lane addressed Council requesting an update on and/or a projected date of resolution for the flooding problems he experiences on his property at 4903 Willow Lane. Director of Public Works Batt stated the dredging of the Meadow Lane ditch was scheduled for the week of August 21s. Alderman Baird arrived at 7:33 p.m. Mayor Cuda instructed Director Batt to stay in contact with Mr. Samuelson informing him of all planned activities and results. Alderman McClatchey informed Council he had spoken with State Representative Franks regarding obtaining member initiative funds to complete the entire dredging project. CONSENT AGENDA Citing dissatisfaction with the Riverstream Drive and Judy Lane micro sealing, Alderman Bolger requested the payment to Curran Contracting be removed from the List of Bills to be approved for payment. Some discussion followed. In response to Mayor Cuda's inquiry regarding the 2000 Streets Program, Staff confirmed parking spaces located along the right-of-way were removed to facilitate the '— installation of curb and gutter. Mayor Cuda directed Staff to make a greater effort to notify affected home and property owners of the removal of these illegal parking spaces. Alderman McClatchey noted he too had received numerous complaints regarding the Streets Program work and landscape replacement. Director of Public Works Batt suggested retaining an additional $25,000 until Council was completely satisfied with the Streets Program work being completed by Curran Contracting. Director Batt also noted next year's Streets Program will be designed to require separate contracts for the concrete and asphalt work. This procedural revision will require both contractors to meet the Illinois Department of Transportation's specifications and qualifications. Motion by Bolger, seconded by Baird, to approve the Consent Agenda subject to the condition an additional $25,000 be withheld from Curran Contracting Inc. of Crystal Lake, Illinois, until all terms of the 2000 Streets Program contract are met to the satisfaction of Council. ■ Approval: Request from St. Patrick Church for Temporary Signs, Special Event Liquor License and waiver of all associated fees; ■ Approval: Request to utilize Council Chambers by McHenry County College Board of Trustees for September 28th Board Meeting; ■ Approval: Block Party Request by John and Kim Dewitt to close Carey Drive (Sept. 9) ; • Approval: Picnic/Special Use Permits by Parks and Recreation Dept.; • Approval: City Council Minutes: ■ July 24, 2000 Special Meeting; ■ August 2, 2000 regularly scheduled City Council Meeting. ■ Approval: List of As-Needed Checks: GENERAL FUND AMERICAN LIVER FOUNDATIO 35.00 COMPUTER MGMT SERVICES 400.00 COUNTY CLERKS OFFICE 10.00 FIRST MIDWEST BANK 215,020.96 ILLINOIS DEPT OF REVENUE 17.28 ILLINOIS STATE POLICE 76.00 LEHMAN, GAYLE 2,449.00 Page 2 8/16/00 MCHENRY POLICE PENSION F 45,050.64 MCHENRY SAVINGS BANK 850,000.00 MORELOCK, NICKI 10.00 RIDINGS FORD OF TAYLORVI 101,945.00 SECRETARY OF STATE 10.00 SEWER EQUIPMENT CO OF AM 2,195.00 SOME OTHER NUTS 49.93 UNITED STATES POSTAL SER 1,200.00 WOODSTOCK SWIM ASSOC 714.00 DEVELOPMENTAL ESCROW HOME STATE BANK 200,000.00 ----� POLICE PENSION FUND HARTGRAVES, BYRAN 1,170.08 DEVELOPER DONATION FUND MCHENRY COMMUNITY HIGH S 112,847.00 MCHENRY COMMUNITY SCHOOL 209,573.00 MCHENRY PUBLIC LIBRARY 26,948.00 MCHENRY TOWNSHIP FIRE 26,312.00 RETAINED PERSONNEL ESCROW MCHENRY COUNTY RECORDER 35.00 WATER/SEWER FUND HOME STATE BANK 600,000.00 POSTMASTER MCHENRY IL 1,074.50 UNITED STATES POSTAL SER 300.00 CAPITAL DEVELOPMENT FUND HOME STATE BANK 200,000.00 GRAND TOTALS 2,597,442.39 FUND TOTALS GENERAL FUND 1,219,182.81 DEVELOPMENTAL ESCROW 200,000.00 POLICE PENSION FUND 1,170.08 DEVELOPER DONATION FUND 375,680.00 RETAINED PERSONNEL ESCROW 35.00 WATER/SEWER FUND 601,374.50 �-+t CAPITAL DEVELOPMENT FUND 200,000.00 GRAND TOTALS 2,597,442.39 • Approval: List of Bills: GENERAL FUND ACE HARDWARE, BJORKMAN'S 879.47 ACME BRICK & SUPPLY CO 975.20 ADAMS ENTERPRISES INC, R 221.81 ADAMS OUTDOOR POWER EQUI 17.70 ADAMS STEEL SERVICE INC 753.44 AFLAC 1,710.48 ALEXANDER LUMBER CO 450.38 ALLSTAR AUTO GLASS 240.00 AMERICAN APPRAISAL ASSOC 1,400.00 AMERICAN PARADE FLOAT IN 775.00 AMERICAN RED CROSS OF GR 411.20 AMERITECH 4,967.44 ANDERSON INC, A A 64.30 ARNET, ALICE 15.34 ARROW UNIFORM RENTAL INC 275.80 ASECOM INC 1,460.26 BAKER & SON CO, PETER 78.16 BANDIT INDUSTRIES INC 944.95 BARN NURSERY, THE 220.21 BAXTER & WOODMAN 3,613.00 BAZILEWICH, GREG 84.00 BENTZ, DON 126.00 BEST WAY TOWING 50.00 BIG APPLE BAGELS 70.98 BONCOSKY OIL COMPANY 10,813.15 BOONE CREEK GOLF CLUB IN 384.00 -` BOTTS WELDING & TRUCK SE 216.24 BRADY & ASSOCIATES, PHIL 2,700.00 BROWNSEY SUPPLY CO, L M 107.24 BUSS FORD SALES 553.98 BUTLER, DONNA 79.00 C & C HEATING & A/C 158.00 C&H DISTRIBUTORS INC 465.80 CALEA 690.00 CARSELLO, STACY 52.00 CDW COMPUTER CENTERS INC 287.63 CENTEGRA OCCUPATIONAL HE 589.50 CENTURY AUTOMATIC 125.00 CHAPEL HILL FLORIST INC 39.00 CHICAGO TURF & IRRIGATIO 540.40 CLARKE ENVIRONMENTAL MOS 225.00 COMED 14,967.36 COMMUNICATIONS REVOLVING 3,425.00 "Page 3 8/16/00 CONSERV FS 512.02 CONSERVATION SERVICES 688.30 CONTRACTING & MATERIAL C 3,955.00 COOPER, CLAY 216.35 CORLANDS 1,397.25 COUGHLIN, DIANE 40.00 CRAFT CONCRETE PRODUCTS 321.00 CRYSTAL LAKE RADIATOR & 420.00 CRYSTAL MANOR STABLE 820.00 CURRAN CONTRACTING CO 6,465.34 CUSTOM VEHICLE SYSTEMS I 1,484.50 D & J AUTOMOTIVE SUPPLY 136.99 DIEDRICH, MICHELE 35.00 DISCOUNT SCHOOL SUPPLY 799.95 DON'S TOWING 65.00 DOOR SYSTEMS INC 106.25 DOYLE SIGNES 30.00 DURA WAX COMPANY INC, TH 25.50 DURABILT FENCE COMPANY 2,593.00 ED'S RENTAL & SALES INC 437.50 EDER CASELLA & CO 3,529.00 EISERMAN, JERRY 97.77 EXTECH COMPANY 97.35 FASHION BUG 30.00 FAST EDDIES CAR WASH 91.95 FELTSON, RAY 110.00 FISCHER BROS FRESH 1,703.75 FLOWERWOOD 280.00 FOREMAN & COMPANY, JOSEP 1,727.38 FOX VALLEY CHEMICAL CO 551.60 FOX VALLEY SYSTEMS INC 57.00 FOXCROFT MEADOWS INC 1,049.50 G COMMUNICATIONS 918.70 G IMPRESSIONS 300.00 GALLAGHER RISK MANAGEMEN 50.00 GATEWAY COMPANIES INC 2,041.00 GLASS SPECIALTY SYSTEM 547.97 GREAT LAKES FIRE AND 105.42 GRIFFIN, JIM 126.00 GROVES INCORPORATED 2,130.60 GROWER EQUIPMENT & SUPPL 357.85 GUERRA, CHRIS 79.00 GURRIE, LETITIA 12.09 GUSTIN, PETER 40.00 HALOGEN SUPPLY COMPANY 74.86 HANSEN'S ALIGNMENT, DON 80.00 HI-VAC CORPORATION 270.60 HOBBY LOBBY 99.88 ICI DELUX PAINT CENTERS 615.00 IDEAL UNIFORM SERVICE 41.20 ILLINOIS CITY/COUNTY MAN 337.25 ILLINOIS LAWN EQUIPMENT 2,875.00 ILLINOIS LIQUOR CONTROL 250.00 INNOVATIVE PACKAGING INC 58.13 INTERSTATE SUPPLY COMPAN 49.88 JEPSEN TIRE 210.00 JEWEL FOOD STORES 420.03 JUSKE, TED 210.00 KALE UNIFORMS INC 3,603.72 KAR PRODUCTS 267.53 KDS TECH SERVICES INC 80.00 KETCHUM KAR & KARRIERS 50.00 KING, TOM 250.00 KOSTECKI, MICHAEL D 11.00 KRANZ, ANNE 80.08 KROHN LAWN & LANDSCAPE 12,739.00 KTD MANUFACTURING AND 23.40 LANG PONTIAC-CADILLAC-SU 566.66 LAYCOCK, PATRICIA A 270.32 LEE & RAY ELECTRIC 449.00 LEONARDI'S FOOD SPECIALT 1,591.60 LETN PRIMEDIA WORKPLACE 626.13 LOCKER'S FLOWERS 85.00 LUBBEN, GERALD E 126.00 MCANDREWS & CUNABAUGH 6,800.00 MCCANN INDUSTRIES INC 89.27 MCHENRY AUTO PARTS 608.30 MCHENRY COMMUNITY HIGH S 24.00 �- MCHENRY COUNTY COLLECTOR 2,462.42 MCHENRY COUNTY COLLEGE 2,225.00 MCHENRY COUNTY RECORDER 6.50 MCHENRY COUNTY SUPPLY IN 1,871.00 MCHENRY FAVORITE SPORT C 639.00 MCHENRY PAINT GLASS & 198.30 MCHENRY SPECIALTIES 70.62 MCHENRYCOM COMPANY INC 179.52 MERTZ, GARY 60.00 MEYER MATERIAL COMPANY 48.21 MINUTEMAN PRESS OF MCH 147.33 MOLNAR, JAMES 13.00 MOORE, BRYAN 37.50 MORRIE & SONS 193.43 Page 4 8/16/00 MTS SAFETY PRODUCTS INC 153.62 MUNICIPAL MARKING 213.52 NASCO 7.95 NATIONAL ARBOR DAY 15.00 NEXTEL COMMUNICATIONS 386.36 NICOR GAS 142.31 NORTH EAST MULTI-REGIONA 105.00 NORTHWEST AUTO ELECTRIC 155.00 NORTHWEST ELECTRICAL SUP 278.93 NORTHWEST HERALD 722.22 O'HERRON CO INC, RAY 1,524.68 OFFICE DEPOT INC 398.00 ---� OLSON AUTO BODY 55.00 PACE 3,438.94 PALMER, DEBBIE 115.00 PAPA JOHNS PIZZA 83.34 PARADISE COMPUTER 236.86 PAVELOC INDUSTRIES INC 238.00 PELC, LINDA 32.00 PENDERGRAST, ROBIN 383.38 PEPSI-COLA GENERAL BOTTL 667.50 PERFORMANCE DIESEL 480.00 PERKINS OIL CO INC 100.00 PERSONALIZED ENTERPRISES 252.00 PETERSEN SAND & GRAVEL 556.16 PREMIUM CONCRETE CUTTING 150.00 PRO COM SYSTEMS 963.60 R & S DISTRIBUTORS INC 476.00 RADICOM INC 95.00 RAINBOW REFRESHMENTS INC 216.15 RAMIREZ, BERNARDINO 50.00 REICHERT CHEVROLET 41.25 RELIABLE 19.95 RELIABLE SAND & GRAVEL 69.08 REPROGRAPHICS 52.50 RESERVE ACCOUNT 1,200.00 REX AUTO BODY 620.00 RIVERSIDE BAKE SHOP 87.45 ROBERTSON, SUE 80.49 ROC CONSTRUCTION SUPPLY 64.50 RUSHING, RHONDA F LANG- 180.19 RW POOL CO INC 75.20 SAM'S CLUB 987.21 SCAN-AM 3,344.90 SCHLEEDE HAMPTON ASSN IN 200.00 SCHNEIDER, LAURIE 36.00 SCHWALENBERG, JULIE 52.00 SCHWALENBERG, RYAN 12.00 SCHWEITZER, BRIAN H 1,492.00 SEARS HARDWARE 30.00 SECRETARY OF STATE / POL 78.00 SHERMAN MECHANICAL INC 922.58 SMITH & WESSON COMPANY 408.00 STANDARD EQUIPMENT CO 47.55 STANS OFFICE MACHINES IN 627.00 SUMMERS PORTABLE TOILETS 770.00 TALLGRASS SYSTEMS LTD 19,186.19 TARGET #892 30.00 TEAMSALES CUSTOM PRINTED 125.00 TRAFFIC CONTROL & 273.81 TROCKI, TODD A 315.00 UNDERGROUND PIPE & VALVE 104.40 UNITED LABORATORIES 545.51 UNITED PARCEL SERVICE 38.45 UNIVERSITY PRODUCTS THE 376.48 UNRUH, BRETT 84.00 USF - LAKE BLUFF IL 374.00 WAL-MART STORES INC 375.13 WARING, ANN 442.00 WARREN, TOM 535.50 WEARGUARD 520.19 WHOLESALE DIRECT INC 48.97 WIGMAN, GARY R 12.50 WILLIAMS ELECTRIC SERVIC 1,974.50 WOJCIK, AUDREY 27.00 WOLF CAMERA & VIDEO 144.94 WOODSTOCK SWIMMING ASSOC 249.00 ZUKOWSKI ROGERS FLOOD & 2,622.30 BAND FUND ANDERSON, BRIAN 108.00 ANDERSON, CHRIS 43.20 BAZAN, MICHAEL 216.00 BERNHARD, DAVE 64.80 CARROLL, KEVIN 64.80 CRYSTAL CLEAR PRODUCTION 400.00 CUMMINGS, JOHN G 108.00 ENGEL, ERIC 108.00 FREUND, JAMES 108.00 FREUND, MICHAEL 64.80 FREUND, ROBERT 108.00 FREUND, ROBERT L 500.00 HOLTZ, TED 108.00 'Page 5 8/16/00 LAREAU, QUENTIN 43.20 LEIGHTY, JOHN 64.80 LESCHER, EDWARD 64.80 MCCULLOUGH, JIM 43.2.0 MUSICIANS ASSN LOCAL 48 81.00 RHODES, DONALD E 108.00 ROMANELLI, VINCE 86.40 SAMPSON, SCOTT 108.00 SMARZEWSKI, JOHN 64.80 SMITH, DAN 64.80 STREICHER, LARRY 108.00 THOMPSON, HAL 43.20 VANKANEGAN, TOM 43.20 AUDIT EXPENSE FUND EDER CASELLA & CO 8,000.00 STREET IMPROVEMENTS FUND BAKER & SON CO, PETER 147,950.48 BAXTER & WOODMAN 5,609.49 CURRAN CONTRACTING CO 218,642.94 SCHLEEDE HAMPTON ASSN IN 546.00 DEVELOPER DONATION FUND CORLANDS 1,397.25 ED'S RENTAL & SALES INC 90.00 MCHENRY COUNTY SUPPLY IN 3.00 MID AMERICAN WATER OF 126.00 MILLER MONUMENT COMPANY 813.00 THOMPSON DYKE & ASSOCIAT 5,042.00 RETAINED PERSONNEL ESCROW BAXTER & WOODMAN 3,270.40 ZUKOWSKI ROGERS FLOOD & 3,699.00 WATER/SEWER FUND A G PLUMBING 300.00 ACE HARDWARE, BJORKMAN'S 668.80 ADAMS ENTERPRISES INC, R 310.85 ALEXANDER CHEMICAL CORP 647.50 ALLSTAR AUTO GLASS 215.80 AMERITECH 1,046.10 ARROW UNIFORM RENTAL INC 367.72 BAEHNE, BOBBI 140.00 BAXTER & WOODMAN 2,075.05 BONCOSKY OIL COMPANY 995.67 +... BOTTS WELDING & TRUCK SE 55.18 C & C INVESTMENTS 42.35 COMED 54,179.14 COMPUTER MGMT SERVICES 105.00 CRESCENT ELECTRIC SUPPLY 251.48 D'ANGELO NATURAL SPRING 40.80 G COMMUNICATIONS 124.50 G IMPRESSIONS 216.50 GRAINGER INC, W W 142.44 GURRIE, LETITIA 85.96 HACH COMPANY 89.85 HYDRA-STOP INC 8,102.50 INTERCON MANAGEMENT 18.71 KTD MANUFACTURING AND 84.38 MARBLEHEAD LIME COMPANY 1,999.35 MCCANN INDUSTRIES INC 237.70 MCHENRY ANALYTICAL WATER 324.00 MCHENRY AUTO PARTS 39.99 MCHENRY COUNTY SUPPLY IN 65.00 MEYER MATERIAL COMPANY 581.49 MID AMERICAN WATER OF 1,149.00 MIDWEST METER INC 8,229.50 NICOR GAS 1,969.05 NIMED CORPORATION 1,842.97 NORTHWEST AUTO ELECTRIC 85.00 NORTHWEST ELECTRICAL SUP 15.13 OFFICE DEPOT INC 23.98 PETERSEN SAND & GRAVEL 150.04 PUMP TECHNOLOGY INC 67.08 RESERVE ACCOUNT 300.00 SCHMITT, JON 204.11 SCRANTON GILLETTE COMM 40.00 s SUBURBAN LABORATORIES IN 155.00 UNDERGROUND PIPE & VALVE 529.00 UNITED PARCEL SERVICE 7.07 VIKING CHEMICAL COMPANY 4,594.13 WASTE MANAGEMENT NORTH 400.04 WATER SOLUTIONS UNLIMITE 2,860.00 WEARGUARD 173.87 WOODLAND RDF 6,491.25 ZEP MANUFACTURING COMPAN 74.63 ZUKOWSKI ROGERS FLOOD & 2,803.35 CAPITAL DEVELOPMENT FUND BAXTER & WOODMAN 21,252.92 GRAND TOTALS 712,570.70 Page 6 8/16/00 FUND TOTALS GENERAL FUND 187,485.21 BAND FUND 2,925.00 AUDIT EXPENSE FUND 8,000.00 STREET IMPROVEMENTS FUND 372,748.91 DEVELOPER DONATION FUND 7,471.25 RETAINED PERSONNEL ESCROW 6,969.40 WATER/SEWER FUND 105,718.01 CAPITAL DEVELOPMENT FUND 21,252.92 TOTALS 712,570.70 Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. CLASS F(2) LIQUOR LICENSE APPROVAL - LAROSITA GROCERY STORE, 4605 WEST ELM STREET Class F(2) Liquor License Applicants Laura and Sergio Perez were in attendance. Mayor Cuda informed Council Mr. and Mrs. Perez are the current owners of LaRosita Grocery Store located at 4605 West Elm Street and have submitted an application for a Class F(2) Liquor License for the retail sale of packaged alcoholic beverages. A Class F(2) Liquor License permits the sale of alcoholic beverages in packages only and for consumption off-premises, where 50% or more of the public sales area of the premises is devoted to goods and commodities other than alcohol. Mr. and Mr. Perez met with Mayor Cuda on June 28, 2000 and have submitted all the necessary paperwork, including the $800 license fee. Mr. Perez has been fingerprinted and a satisfactory result has been received. Mayor Cuda also noted the liquor license approval is conditioned upon an English- speaking employee being on the premises at all times when the store is open. Mayor Cuda ._.. requested this condition to facilitate store enforcement of the City's regulations relating to the sale of alcoholic beverages to minors. Mr. and Mrs. Perez have agreed to the condition. Some discussion followed. In response to Alderman McClatchey's inquiry, Mr. and Mr. Perez noted ownership of a second store located in Crystal Lake. The Crystal Lake Police Department on only one occasion cited this establishment. Mayor Cuda noted he and Staff had thoroughly investigated this infraction, and were recommending Council approve the issuance of a Class F(2) Liquor License to Perez and Rivera Inc, d/b/a LaRosita Grocery Store. Motion by Baird, seconded by Bolger, to approve the issuance of a Class F(2) Liquor License to Perez and Rivera Inc, d/b/a LaRosita Grocery Store at 4605 West Elm Street, subject to the condition an English-speaking employee must be on the premises at all times when the store is open; and to pass an ordinance increasing the number of F(2) Liquor Licenses from six (6) to seven (7). Voting Aye: Bolger, Glab, Murgatroyd, Baird. Voting Nay: McClatchey. Absent: None. Motion carried. Chief of Police Kostecki arrived at 7:50 p.m. SIGN VARIANCE REQUEST —WHITE HEN EXPRESS, 508 SOUTH ROUTE 31 Property owners John and Rosemary Swierk were in attendance. Staff explained, subsequent to the inspection and issuance of an installation permit, the freestanding "White Hen Express" sign was installed with a 3.6' setback from Route 31 as opposed to the City of McHenry ordinance requirement of 5'. The sign installation firm explained they misunderstood the City's setback requirement, measuring from the sign panel, as opposed to the sign structure. Staff explained the setback violation was not discovered until after the sign was installed. Removal and relocation of the sign would be difficult as the sign is installed with concrete masonry piers. Ms. Swierk is requesting a setback variance for the freestanding sign. Page 7 8/16/00 Motion by Bolger, seconded by McClatchey, to grant a 1.4' setback variance to LK Properties to allow the installation of a freestanding sign with a setback of 3.6', at 508 South Route 31. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. REQUEST TO ADVERTISE FOR BID - KNOX PARK AND FREUND FIELD PLAYGROUND EQUIPMENT Director of Parks and Recreation Merkel introduced Landscape Architect Todd King. Director Merkel reported the 2000-2001 Budget includes line items for the purchase of playground units to be installed at both Knox Park and Freund Field. Todd King addressed Council presenting the plans and playground unit specifications he developed for both Knox Park and Freund Field. Mr. King explained the Knox Park playground units will be installed west of the Knox Park Swimming Pool. An asphalt walkway from the swimming pool to the playground units has been included in the specifications. Freund Field playground equipment will be installed and constructed in the northeast corner of the park. Mr. King then presented the Freund Field Master Plan. He noted, after further discussion with Staff and area residents, the ballfield site may be relocated. Director Merkel noted the bid specifications as developed meet all ADA guidelines and follow all safety standards. He also noted the ground cover as specified is a resilient material which facilitates better drainage. In response to Alderman McClatchey's inquiry, Director Merkel citing winter construction, stated the anticipated completion date for both projects is May, 2001. Responding to Alderman Murgatroyd's inquiry, Mr. King noted the difference in cost estimates was due in most part to a five-month separation in bid preparation. Motion by Glab, seconded by Baird, to authorize Staff to advertise for bid the construction of playground units at Knox Park and Freund Field. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. REQUEST TO ADVERTISE FOR BID - MCHENRY ZONE SKATEPARK Director of Parks and Recreation Merkel reported Thompson Dyke and Associates have completed the plan and bid specifications for the McHenry Zone Skatepark. Bids will be advertised locally as well as submitted to the bidders list supplied by Thompson Dyke and Associates. The deadline for bid submission is Wednesday, August 30, 2000 with the bid opening scheduled for 11 a.m. Bid results will be presented to Council at the regularly scheduled September 6, 2000 meeting. Director Merkel also stated the volunteer fund raising committee will present at the September 6, 2000 regularly schedule meeting a status update regarding their efforts to obtain funds and donated materials. Director Merkel distributed a list of material contributions. In response to Council inquiry, Director Merkel noted: ■ Approximately $163,000 in monetary contributions have been pledged; ■ The project has been phased with bid options to accommodate potential financial constraints; • The bid specifications are only for the concrete skatepark, although a local contractor has pledged excavation services for the BMX track; ■ The projected cost estimate with no material donations is approximately $270,000. Some discussion followed. Page 8 8/16/00 Alderman Baird requested Council receive detailed information regarding the status of materials and money collected, as well as bid options, prior to award of the skatepark bid. Motion by Glab, seconded by Baird, to authorize Staff to advertise for bid the McHenry Zone Skatepark as presented. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. AUTHORIZATION TO UTILIZE NORTH CENTRAL NARCOTICS TASK FORCE FUNDS Chief of Police Kostecki informed Council the City of McHenry in 1999 received reimbursement expenses in the amount of $6,000 from the North Central Narcotics Task Force (NCNTF) for personal costs associated with the City of McHenry's officer assigned to the Narcotics Task Force Unit. These funds are provided through a grant administered by the NCNTF. In 1999 these funds were utilized to purchase Police Equipment that had not been included in the 1999-2000 Budget. Chief of Police Kostecki noted the City again has received reimbursement monies in the amount of $6,000. Chief of Police Kostecki requested Council approve the use of these funds to purchase a laptop computer for the Police Officer assigned to the NCNTF Unit. The officer assigned to NCNTF finds it necessary to travel to McHenry in order to prepare criminal complaints, search warrants, perform computer inquiries, and file reports. The necessary equipment is unavailable at the NCNTF offices. The laptop computer can also be used to access law enforcement databases while in the field. Chief Kostecki noted the total purchase price of a laptop computer with associated attachments is $6,408.93. He proposed utilizing a $450 savings from the purchase of Nextel equipment to fund the purchase shortfall. Motion by McClatchey, seconded by Bolger, to authorize Staff to purchase a laptop computer and associated attachments, utilizing reimbursement funds from the North Central Narcotics Task Force in an amount not to exceed $6,409. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. MAIN STREET REVITALIZATION BID AWARD Director of Public Works Batt reported bid specifications were developed and submittals sought for the Main Street Revitalization Project. Two bids were submitted and opened on Tuesday, August 8, 2000. The estimated project cost and budget amount for this project is $165,000, which includes drainage improvements estimated at $15,000. Option A, bid separately, consists of the planting of six trees and installation of tree grates along Main Street. The following bids were submitted: Base Bid Option A Total ■ Landmark Contractors Inc. $176,046.29 $12,210.00 $188,256.29 of Huntley, Illinois ■ Alliance Contractors Inc. $188,706.19 $15,060.00 $203,766.19 _ of Woodstock, Illinois. The low bidder is Landmark Contractors Inc, of Huntley, Illinois, in the amount of $188,256.29 inclusive of Option A. Director of Public Works Batt also noted an additional $16,000 for construction supervision services could be incurred. Council has also previously approved the expenditure of $35,272.60 for the purchase of new streetlights. Total construction costs for the completed Main Street Revitalization Project could exceed $223,000. Some discussion followed. In response to Alderman McClatchey's inquiry, Director Batt noted Main Street will be resurfaced as part of the 2001 Streets Program. Page 9 8/16/00 Motion by McClatchey, seconded by Glab, to award the Main Street Revitalization Bid including Option A to Landmark Contractors, Inc. of Huntley, Illinois, in an amount not- to-exceed $188,256.29. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. �.- AWARD OF CONTRACT FOR WELL#11 — MOSELE AND ASSOCIATES Director of Public Works Batt reported bids were developed and submittals sought on May 23, 2000 for the construction of Well #11 located within Adams Commercial Center. The sole bidder was Mosele and Associates of Ingleside, Illinois. Council, at Staffs recommendation, rejected this sole bid. Council authorized Staff to proceed with the project, purchasing materials and elements, and hiring well and electrical contractors. Project costs were obtained totaling $89,000, excluding City Staff labor costs. In recent discussions with Mosele and Associates representatives, Mosele has agreed to construct and install Well #11 at their original bid price. Staff is recommending Council approve a contract services agreement with Mosele and Associates of Ingleside, Illinois to construct and install Well #11 within Adams Commercial Center in an amount not-to-exceed $92,104. In response to Council inquiry, Director of Public Works Batt noted Mosele and Associates in the past have satisfactorily completed numerous City projects. In response to Alderman Murgatroyd's inquiry, Director Batt noted the project cost was originally estimated at $70,000. Motion by Murgatroyd, seconded by Baird, to accept Staffs recommendation an authorize the execution of a contract services agreement between the City of McHenry and Mosele and Associates of Ingleside, Illinois, to construct and install Well #11 within Adams Commercial Center in an amount not-to-exceed $92,104. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. DISCUSSION: REFERENDUM QUESTION FOR RECREATION CENTER Assistant Administrator Maxeiner stated, as per Council direction at the July 12, 2000 regularly scheduled Council Meeting, Staff drafted a simple advisory referendum question regarding the construction of a recreation facility. The following language was presented for Council consideration: "Shall the City of McHenry construct and operate a community recreation center — which would include a gymnasium, fitness center, indoor lap pool, activity rooms, racquetball courts, and preschool/toddler care rooms — to address the recreational programming needs of the residents of the City of McHenry?" Mayor Cuda informed Council he had directed City Attorney McArdle to investigate the State Statute requirements regarding recreation center referenda in response to concerns expressed by Bond Counsel Kelly Kost of Chapman and Cutler. Bond Counsel Kost has opined, as per State Statute 5/11-95-1, in order to use general fund monies for the acquisition, conduct, equipment or maintenance of a recreation center, authority from the electorate must be obtained. Attorney McArdle stated further investigation and research was warranted. Alderman McClatchey suggested the pending North Route 31 commercial development sales tax revenue be earmarked for the recreational facility construction and operation. Attorney McArdle notes sales tax revenue is considered general fund monies, which still might necessitate a referendum question. Page 10 8/16/00 Alderman Glab suggested Special Council Meetings devoted to development issues be scheduled. He also opined any additional sales tax revenue from new commercial development would be needed for future infrastructure improvements. Some discussion followed. Motion by Bolger, seconded by Murgatroyd, to postpone any recreational center referendum question as per the request of High School District 156, until further research regarding the need for electorate authority can be determined. Voting Aye: Bolger, Murgatroyd. Voting Nay: Glab, McClatchey, Baird. Absent: None. Motion failed. Further discussion ensued. Alderman Baird expressed concern regarding an indefinite postponement of the recreational facility question. He requested Council consider postponing the question until the April 2001 Consolidated Election. Motion by Baird, seconded by McClatchey, to postpone any recreational center referendum question(s) from the November 2000 General Election to the April 2001 Consolidated Election. Voting Aye: Bolger, McClatchey, Murgatroyd, Baird. Voting Nay: Glab. Absent: None. Motion carried. MAYOR STATEMENT AND REPORTS Mayor Cuda reported he and City Administrator Lobaito had met with representatives from Metra, including Rick Mack, to discuss the relocation and renovation of the Main Street Metra Station. He noted both of the Pacini Properties, the one located at the northwest corner of the intersection of Route 31 and Bull Valley Road, as well as the one located west of Route 31, south of the McHenry Corporate Center, had been discussed as possible future sites. The Pacinis have expressed interest in donating property for the relocation of a Metra Station; however, the City has had no recent conversations with the Pacinis regarding this matter. Mayor Cuda also noted Council will review the Department Head evaluations at the next regularly scheduled Council Meeting on August 30, 2000, during Executive Session. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Director of Community Development Napolitano reported the structure located at the northeast corner of the intersection of Route 31 and Main Street experienced a significant fire damage this afternoon. The building contained thirteen apartment units and has been declared uninhabitable. The cause of the fire has yet to be determined and may have been electrical in nature. No injuries were sustained. A full report will be provided in Friday's Agenda Packet. Director of Community Development Napolitano also reported the Riverwalk Committee would be meeting with representatives of the Hitchcock Design Group to begin the development of a conceptual plan. A workshop has been tentatively scheduled for Tuesday, August 29, 2000 at 7:30 p.m. Representatives of the Hitchcock Design Group will be meeting with community representatives to obtain further input regarding Riverwalk design, aesthetics, and standards. Director of Public Works Batt reported Devonshire Court residents requesting the City of McHenry again consider accepting Devonshire Court as a City street had contacted his offices. These residents have offered to work with the City ensuring Devonshire Court meets City standards prior to acceptance. Director Batt will investigate the offer further, and stated his intent to report back to Council. Page 11 8/16/00 Director of Parks and Recreation Merkel reported landscaping work will begin at Neumann Park on Green Street tomorrow, August 17, 2000. Completion is anticipated within three weeks. Director Merkel also reported the Union Pacific HandCar Races which benefit "For the Children" are scheduled for Sunday, August 20, 2000 at Petersen Park. The Brake Parts Employee Appreciation Picnic is scheduled for Saturday, August 19, 2000 at Petersen Park. In conclusion, Director Merkel reported meetings have been set with the ball leagues to discuss and determine the fall ballfield schedule. Chief of Police Kostecki reported, in conjunction with the fire experienced at the structure on Main Street and Route 31, Front Street was closed between 11:30 a.m. and 3:00 p.m. today. He also reported that Route 120 east of the Fox River was closed on Friday, due to a gas main break. Chief Kostecki also reported the City of McHenry's Police Department had participated in the state Click-it or Ticket Program, whose purpose was to increase the use of seatbelts. All participants were entered into a drawing. The City of McHenry was selected to win an in-car video camera. The camera was delivered yesterday and will be installed next week. City Attorney McArdle reported the Horizon Pipeline Project no longer is a concern to the City of McHenry as its terminus has been designed north of the City's corporate limits. Assistant Administrator Maxeiner referenced his memo, which was distributed just prior to this evening's regularly scheduled Council Meeting. He explained he and Assistant Director of Public Works Marcinko had met with Illinois Department of Transportation representatives regarding the Street Improvements Program and the issuance of Motor Fuel Tax Bonds to finance these improvements. Staff was informed a Resolution of Intent must be filed with the State prior to the issuance of Motor Fuel Tax Bonds. Assistant Administrator Maxeiner presented a Resolution of Intent for formal Council action. Motion by McClatchey, seconded by Murgatroyd, to pass a Resolution of Intent to initiate a Streets Improvement Program of approximately 168,960 feet to be financed with the proceeds of a Motor Fuel Tax Fund Bond issue in the amount of$4.2 million. Voting Aye: McClatchey, Murgatroyd, Baird. Voting Nay: Bolger,Glab. Absent: None. Motion carried. City Clerk Althoff reminded Council of the Parkland School Re-Dedication scheduled for Sunday, August 20, 2000 at 1:30 p.m. She also reported the McHenry County Municipal Association monthly meeting has been scheduled for Wednesday, August 23, 2000 at Chapel Hill and is being hosted by adjacent municipality, the Village of McCullom Lake. Anyone interested in attending should contact the City Clerk prior to Friday, August 181' at 5:00 p.m. NEW BUSINESS Alderman Bolger reported the Green Street Restriping Project is scheduled for the week of August 21st, probably Wednesday or Thursday. Staff noted all affected Green Street properly owners have been notified. In response to Alderman Glab's inquiry regarding the completion of the Wiltshire Drive water service line replacement, Staff stated a complete project update will be provided in the Friday Report. In response to Alderman Glab's inquiry regarding the meeting between Mayor Cuda, Alderman Bolger and representatives from McHenry High School District 156 regarding the Shamrock Farm Development Concept Plan Proposal, Mayor Cuda reported a meeting had not yet been scheduled. Staff also informed Alderman Glab the Crystal Lake Road Study will be brought before Council at the first regularly scheduled Council Meeting in September. Page 12 8/16/00 Alderman Glab also requested Staff investigate the truck parked on the grass at Anne Street and Route 31. EXECUTIVE SESSION: POTENTIAL LITIGATION Motion by Bolger, seconded by Murgatroyd, to go into Executive Session to discuss Potential Litigation at 9:00 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:00 p.m. Motion by Glab, seconded by Murgatroyd, to go back into Open Session at 9:25 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:25 p.m. ADJOURNMENT Motion by McClatchey, seconded by Glab, to adjourn the meeting at 9:26 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. _ Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 9:26 p.m. YOR CITY CLEW