HomeMy WebLinkAboutMinutes - 09/13/2000 - City Council REGULAR MEETING
SEPTEMBER 13, 2000
A Regular Meeting of the McHenry City Council was called to order by Mayor Cuda
at 7:30 P.M. on Wednesday, September 13, 2000 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab,
McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City
Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Assistant Director Public
Works Marcinko, Director Community Development Napolitano, Director Parks and
Recreation Merkel, Assistant Administrator Maxeiner. Absent: Chief of Police Kostecki,
Director Public Works Batt.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
CONSENT AGENDA
Motion by Baird, seconded by Bolger, to approve the Consent Agenda as follows:
• Approval: Pebble Creek II Letter of Credit Reduction;
• Approval: Ordinance Granting Zoning Map Amendment and Conditional Use Permit -
Tool Land, 2350 W. Rte. 120;
■ Approval: Police Department Changes in Police and Procedure;
■ Approval: Authorization to Advertise for Bids - Police Department Radar Trailer;
• Approval: City Council Minutes:
■ August 30, 2000 Regularly Scheduled Meeting.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
MCHENRY AREA JAYCEES HAUNTED HOUSE - REQUEST FOR TEMPORARY
USEISIGN PERMIT
Director of Parks and Recreation Merkel reported the McHenry Area Jaycees are
again requesting use of the Knox Park Barn for the Annual Jaycees Haunted House event.
The McHenry Area Jaycees organization is also requesting Council waive all associated
fees for a sign permit and use of Knox Park Barn. The illuminated sign will be displayed at
the northeast corner of the intersection of Knox Drive and Route 31 from October 1s'
through October 31st . The Jaycees Haunted House event is scheduled for October 6,
7,13,14,15,20,21,22,26,27,28,29,30 and 31, 2000, beginning at 7 p.m. A kiddie matinee
has been scheduled for Sunday, October 22"d from 1 p.m. until 3 p.m. Director Merkel
noted the proceeds from this event support the City of McHenry's Annual Fireworks
Program.
Motion by Bolger, seconded by Baird, to approve the use of Knox Park Barn for the
Annual Jaycees Haunted House event on October 6,7,13„14,15,20,21,22,26,27,28,29,30
and 31, 2000, and to waive all associated fees for the use of the Knox Park facilities, and
to permit the display of an illuminated sign at the northeast corner of the intersection of
Knox Drive and Route 31 for one full month from October 1" through October 318t, waiving
all associated fees.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
_ LIQUOR LICENSE A-21 TRANSER TO COUSIN ED'S PIZZA FROM ED'S PIZZA
Mayor Cuda informed Council an application to transfer Liquor License No. A-21
from Ed's Pizza, located at 2214 West Route 120, was received from Edward A. Beekil
d/b/a Cousin Ed's, Inc. Mr. Beekil is purchasing the existing business at 2214 West Route
120 and has submitted all the necessary paperwork for the liquor license transfer, in
addition to paying the $250 transfer fee and submitting to the required fingerprinting.
Mayor Cuda noted Mr. Beekil voluntarily disclosed a prior 1984 offense. After
consulting with Chief of Police Kostecki and meeting with Mr. Beekil, Mayor Cuda is
recommending Council approve the transfer of Liquor License No. A-21 from Ed's Pizza to
Edward A. Beekil, d/b/a Cousin Ed's, Inc. at 2214 West Route 120.
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Motion by McClatchey, seconded by Bolger, to acknowledge Mayor Cuda's
recommendation and approve the transfer of Liquor License No. A-21 from Ed's Pizza to
Edward A. Beekil, d/b/a Cousin Ed's, Inc. at 2214 West Route 120.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None. _
Motion carried.
ORDINANCE TO APPROVE THE ANNEXATION AGREEMENT, REZONING AND USE
VARIANCE— EHREDT. 3310 BULL.VALLEY ROAD
Attorney for the Petitioner, Marvin Keys, of Diamond, LeSueur and Associates, was
in attendance. Attorney Keys apologized for Mr. Ehredt's absence noting he was
unexpectedly unable to attend this evening's Council Meeting. The Public Hearing
regarding the proposed annexation, rezoning and use variance, was conducted at the
August 30, 2000 regularly scheduled Council Meeting, at which time Council directed Staff
to prepare the necessary ordinances for formal action. The annexation consists of 1.5
acres of property located at 3310 West Bull Valley Road. Mr. Ehredt is requesting RS-1
Zoning and a Use Variance for the outdoor storage of vehicles and equipment associated
with his underground contractor's operation. Council approved the Use Variance, subject
to the following conditions:
■ The outdoor storage area shall be limited to the areas depicted on the latest site
plan included with the zoning application;
■ The outdoor storage area shall be set back a minimum of 150 feet from the
south property line;
■ The existing berming and fencing, as depicted on the latest site plan included
with the zoning application, shall be maintained on the property;
■ Additional landscaping shall be installed and maintained along the south
property line, along "old" Bull Valley Road;
■ Outdoor storage shall be limited to the following particular types of vehicles and
equipment: pickup trucks, bucket trucks, dump trucks (six-wheelers), box trucks,
flat bed trucks, trenchers, directional boring machines, backhoes, trailers for
machines, cable and pipe reels, cable pedestals, and cable trailers.
Alderman Baird informed Council he and Alderman Bolger visited the site,
investigating the adjacent property owner's concerns regarding landscape screening. He
opined the existing screening was adequate and no additional plantings are necessary. He
recommended Condition #4 be amended to require the existing berm along the south
property line be cleaned up and maintained. Council concurred.
Motion by Baird, seconded by Bolger, to authorize the Mayor and City Clerk's
execution of the Ehredt Annexation Agreement for the 1.5-acre property located at 3310
West Bull Valley Road.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird, Cuda.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Glab, seconded by Baird, to annex the Ehredt 1.5-acre property located
at 3310 West Bull Valley Road.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird, Cuda.
Voting Nay: None.
Absent: None.
Motion carried.
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Motion by Baird, seconded by Bolger, to accept the recommendation of the Zoning
Board of Appeals and to rezone the 1.5-acre Ehredt Property located at 3310 West Bull
Valley Road to RS-1, and to grant a Use Variance to permit the underground contractor's
operation on the subject premises for a period not to exceed three years from the date of
annexation, subject to the following conditions:
■ The outdoor storage area shall be limited to the areas depicted on the latest site
plan included with the zoning application;
■ The outdoor storage area shall be set back a minimum of 150 feet from the
south property line;
■ The existing berming and fencing, as depicted on the latest site plan included
with the zoning application, shall be maintained on the property;
■ The Petitioner shall clean up and maintain the existing landscape berm along
the south property line, along Bull Valley Road;
■ Outdoor storage shall be limited to the following particular types of vehicles and
equipment: pickup trucks, bucket trucks, dump trucks (six-wheelers), box trucks,
flat bed trucks, trenchers, directional boring machines, backhoes, trailers for
machines, cable and pipe reels, cable pedestals, and cable trailers.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
CITY OF MCHENRY WARD BOUNDARY UPDATE
City Clerk Althoff informed Council, in preparation for the 2001 Consolidated
Election, newly annexed properties must be assigned to established Wards within the City
of McHenry. Pursuant to State Statutes, if the increase in population is not sufficient to
entitle the City to an increase in the number of Aldermen, the annexed territory shall be
made part of the ward it adjoins. The following ward recommendations were made:
Property Zoned Acres Ward
A. Adams Power Equipment C5 .427 Ward 1
B. Adams Property - 2806 Rte 120 C5 1.00 Ward 1
C. Dan Adams Property - 1014 River Rd C5 1.00 Ward 1
D. School District 15 - Hilltop School E Ward 1
E. Diedrich Farm Property RS2 100.00 Ward 1
F. Petersen Farm Property E 107.00 Ward 3
G. District 15 - Valley View E Ward 4
H. Kresswood Trails Townhomes RA-1 20.00 Ward 5
I. Ricker Property RS2 2.69 Ward 5
J. Hundrieser Property RS2 1.00 Ward 5
K. Swierk/White Hen C5 1.71 Ward 5
L. Ehredt RS2 1.50 Ward 5
City Clerk Althoff noted the majority of these properties are commercial, industrial or
undeveloped residential, and will not significantly impact the number of electors residing in
any of the existing wards. The 2000 Census results will assist in redistricting sometime
after the April 2001 Consolidated Election. City Clerk Althoff also noted the Gerstad
Diedrich Farm Property was incorporated into Ward 1 as State Statute requires properties
be incorporated into adjacent wards. Ward 1 is the only ward currently established within
the City of McHenry's corporate boundaries East of the Fox River.
Motion by Glab, seconded by Murgatroyd, to direct City Clerk Althoff to draft an
ordinance designating the newly annexed properties within the five established wards
within the City of McHenry's corporate boundaries.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
MOTOR FUEL TAX BOND STRUCTURE AND MARKETING AND THE RESOLUTION
FOR REIMBURSEMENT OF THE GENERAL FUND FROM MOTOR FUEL TAX BOND
PROCEEDS
Assistant Administrator Maxeiner informed Council the next two Agenda Items,
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Motor Fuel Tax Bond Structure and Marketing, and the Resolution for Reimbursement of
the General Fund from Motor Fuel Tax Bond Proceeds, were inter-related and should be
discussed concurrently. Assistant Administrator Maxeiner explained Council previously
approved the implementation of a four-year Streets Improvement Program at a cost of
approximately $4.2 million:
■ $1.6 million 2000-2001
• $1.0 million 2001-2002 _
■ $ .8 million 2002-2003
■ $ .8 million 2003-2004.
The 2000-2001 Program has been implemented, and is, in fact, close to completion.
In addition, Council authorized the issuance of General Obligation Bonds for the purpose
of financing the Streets Improvement Program at the June 19, 2000 regularly scheduled
Council Meeting, with the understanding, Bond Principal and Interest payments will be
made utilizing portions of the City's annual State of Illinois Motor Fuel Tax Allotment. Since
that time, two significant developments have occurred, which will impact the bond
structure:
■ The Illinois Department of Transportation (IDOT) has requested the resurfacing
portion of the 2000-2001 Streets Program be expensed utilizing the City's
current year's (2000) State of Illinois Motor Fuel Tax Allotment. Assistant
Administrator Maxeiner noted the resurfacing component of the Streets Program
consists of approximately $500,000. The City's 2000 Motor Fuel Tax Allotment is
projected at approximately $550,000. The City of McHenry currently has Motor
Fuel Tax Fund Reserves of approximately $400,000. The Streets Program
reconstruction component for 2000, estimated at a cost of approximately $1.1
million, will be paid for utilizing bond proceeds. In the final three years of the
Streets Improvement Program, resurfacing and reconstruction components will
be combined under one bid and will be paid for with bond proceeds following
IDOT's direction.
■ The second development relates to current market conditions. Previously,
interest rates were high enough to make it unattractive to issue the entire bond
amount. Assistant Administrator Maxeiner recommended the City issue the
bonds as-needed over the four years. Recent market developments, however,
suggest a more appropriate strategy is to issue one large bond at the total $3.5
million amount. Assistant Administrator Maxeiner also noted issuing the entire
$3.5 million bond amount would commit IDOT to the City's Streets Improvement
financing plan, as opposed to submitting additional financing requests over the
three-year balance of the program.
Assistant Maxeiner also presented the following maturity schedule:
$3,500,000 Street Improvement Bonds,
Series 2000
Maturity MFT Funds Annual Annual Annual Current Allotment
12-1 Projected Principal Interest Debt Less Debt
Service Service
2000/01 $547,200 $30,625 $30,625 $516,575 -
2001/02 596,100 200,000 183,750 383,750 212,350
2002/03 596,100 300,000 173,250 473,250 122,850
2003/04 596,100 300,000 157,500 457,500 138,600
2004/05 645,000 300,000 141,700 441,700 203,300
2005/06 645,000 350,000 126,000 476,000 169,000
2006/07 645,000 350,000 107,625 457,625 187,375
2007/08 681,700 400,000 89,250 489,250 192,450
2008/09 681,700 400,000 68,250 468,250 213,450
2009/10 681,700 450,000 47,250 497,250 184,450
20,10/11 710,000 450,000 23,625 473,625 236,375
$3,500,000 $1,118,200 $4,618,200 $1,860,200
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Citing the change in the bond issue amount and the financing restructure, Assistant
Administrator Maxeiner requested Council formally approve proceeding with the issuance
and marketing of the $3.5 million Streets Improvement bond issue to be repaid with State
of Illinois Motor Fuel Tax Allotments over the next ten years as presented.
Motion by Glab, seconded, by Murgatroyd, to authorize the issuance and marketing
of General Obligation Bonds in an aggregate principal amount of $3.5 million for the
purpose of financing a Streets Improvement Program subject to the condition and to pay
the bond principal and interest payments through the State of Illinois Motor Fuel Tax
Annual Allotment over the next ten years as presented.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Citing the delay in issuing Motor Fuel Tax Streets Improvement Bonds, Assistant
Administrator Maxeiner stated the need to pass a resolution stating the City of McHenry's
intent to reimburse the General Fund for all eligible and applicable costs incurred in the
2000-2001 fiscal year associated with the Streets Improvement Program with bond
proceeds.
Motion by McClatchey, seconded by Murgatroyd, to pass a resolution stating the
City of McHenry's intent to reimburse the General Fund for eligible expenditures incurred
associated with the 2000-2001 Streets Improvement Program from the proceeds of the
Motor Fuel Tax Streets Improvement Bond Issue.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORTS
Mayor Cuda reported he and City Administrator Lobaito had met with John Green of
Concorde Development, as well as representatives of the Johnson Family, this afternoon.
He noted discussion centered around apparent mixed signals from the various advisory
boards. The Plan Commission postponed formal action with regard to the proposed
Shamrock Farm Development, until sometime in October. The Zoning Board of Appeals
deferred consideration until after recommendation from the Plan Commission had been
determined. A lengthy discussion followed.
Alderman Glab suggested a joint discussion/input meeting among the Plan
Commission, the Zoning Board of Appeals and McHenry City Council be scheduled, prior
to formal recommendation by the Plan Commission and the Public Hearing and
recommendation by the Zoning Board of Appeals.
Aldermen Murgatroyd and Baird supported Alderman Glab's recommendation,
however, suggested the joint meeting be held subsequent to the formal recommendation of
both the Plan Commission and the Zoning Board of Appeals.
In response to Alderman Bolger's inquiry regarding accommodating High School
District 156, Mayor Cuda responded the Johnson Family and Concorde Development are
still considering the request.
It was the consensus of Council to schedule a joint meeting among the Plan
Commission, Zoning Board of Appeals, and the McHenry City Council, subsequent to the
formal recommendation by both advisory boards, the Plan Commission and the Zoning
Board of Appeals, regarding the Shamrock Farm Preliminary Plat.
COMMITTEE REPORTS
Parks and Recreation Committee Chairman Alderman Baird reported the Parks and
Recreation Committee had met Tuesday, September 12, 2000 at 7 p.m. to discuss the
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Skatepark Bid Submittals, Fox Ridge Park Development, Pool Resurfacing, Neumann Park
completion and dedication. Complete minutes will be provided in next Friday's Agenda
Packet. He also reported the Committee unanimously recommended full Council reject the
Skatepark Bids as submitted. He explained the estimated project cost was $288,000 and
the base bids submitted were $417,114 and $355,384. Director of Parks and Recreation
Merkel also stated further research has resulted in the knowledge, if postponed until
Spring 2001, the Skatepark construction bids would be significantly less. Some discussion
followed. It was the consensus of Council to reject the Skatepark bids as submitted, and
rebid the project with a Spring 2001 completion date.
Motion by Baird, seconded by Murgatroyd, to reject the Skatepark Bids from J.E.M.
Morris Construction of Big Rock, Illinois in the amount of $417,114 and Schaefges
Brothers of Wheeling, Illinois in the amount of $355,384, and to direct Staff to rebid the
Skatepark Project incorporating the material donations, with a submission and Council
award date prior to the end of the calendar year, December 31, 2000.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
As per Council direction, bid results will be provided full Council in Friday's Agenda
Packet.
DEPARTMENT HEAD REPORTS
Director of Community Development Napolitano reported he and the Community
Development Department Staff had met with all three of the Rubloff Engineers, resolving
all of the remaining issues, except the McCullom Lake Road berming. In response to _
Alderman McClatchey's inquiry, Director Napolitano reported the landscape screening and
berm extension on the south side of McCullom Lake Road is still being investigated by
both City Engineering firm Baxter and Woodman as well as the Rubloff Development
Group Engineers. Council will be kept apprised of the results.
City Administrator Lobaito reported the McHenry County Surplus Property Auction,
in which the City of McHenry participates, is scheduled for Saturday, September 16, 2000
beginning at 10:00 a.m. at the McHenry County Fairgrounds. City Administrator Lobaito
also noted the Agenda for the September 201h Public Works Committee Meeting includes
numerous items. He suggested Committee members consider continuing the meeting to
September 27th at 7 p.m. He recommended the following Agenda Items be discussed at
this meeting:
■ The stop sign policy
■ Speed limit policy
■ Samuelson Drainage Problem at the intersection of Willow and Meadow Lane.
Council concurred with City Administrator Lobaito's recommendation and scheduled a
Public Works Committee Meeting for Wednesday, September 27, 2000 at 7:00 p.m.
City Clerk Althoff informed Council, as previously approved, the McHenry County
College Board will be conducting a Board Meeting at the McHenry Municipal Center on
Thursday, September 28, 2000 at 7:00 p.m. Prior to the meeting, City of McHenry officials
are invited to attend a meet 'n greet coffee at 6:30 p.m.
Referencing her memo of September 81h and the block party request of Ms. Jennifer
Tews, City Clerk Althoff requested Council approve the request.
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Motion by McClatchey, seconded by Bolger, to approve the Block Party request of
Jennifer Tews to block off Drake Court on Saturday, September 16, 2000 between the
hours of 4 p.m. and 11 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
NEW BUSINESS
In response to Alderman Glab's inquiry, Staff noted the Crystal Lake Road Study
will be scheduled for the October 4, 2000 regularly scheduled meeting Agenda. Staff is in
receipt of the draft text, however, no graphics have been provided as of this date.
Alderman McClatchey suggested a web page be developed for the Skatepark
Project.
Alderman Bolger, recognizing Wonder Lake resident and McHenry developer Roger
Gerstad in the audience, commended the Wonder Lake Water Ski Show Team for
obtaining the National Championship Title in Loves Park, Illinois, last weekend. He noted
Joe and Barbara Bono of Niccolino's Restaurant hosted a victory celebration.
ADJOURNMENT
Motion by McClatchey, seconded by Glab, to adjourn the meeting at 8:10 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Tt� meeting was adjourned at 8:10 p.m.
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