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HomeMy WebLinkAboutMinutes - 12/20/2000 - City Council REGULAR MEETING DECEMBER 20, 2000 A Regular Meeting of the McHenry City Council was called to order by City Clerk Althoff at 7:30 P.M. on Wednesday, December 20.. 2000 in the Council Chambers of the Municipal Center in the absence of Mayor Cuda. At roll call the following Aldermen were present: Bolger, Glab, McClatchey, Baird. Alderman Murgatroyd arrived at 8:12 p.m. City Staff in attendance were: City Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police Kostecki, Director Public Works Batt, Director of Parks and Recreation Merkel, Director Community Development Napolitano, Assistant Administrator Maxeiner. Mayor Cuda arrived at 7:55 p.m. City Clerk Althoff requested Council appoint a Mayor Pro Tem to conduct this evening's Council Meeting in Mayor Cuda's Absence. Motion by Baird, seconded by Glab to appoint Senior Alderman Bolger as Mayor Pro tem to conduct this evening's December 20, 2000 regularly scheduled Council Meeting. Voting Aye: Glab, McClatchey, Baird Voting Nay: None Absent: Murgatroyd Abstain: Bolger Motion carried. Alderman Bolger took the chair as Mayor Pro Tem. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the ten-minute public input session. Alderman McClatchey requested council consider discussing Agenda Item Number Eight; McHenry Zone Skate Park Construction and Landscaping Contract Award. Council concurred. CONTRACT AWARD FOR MCHENRY ZONE SKATE PARK CONSTRUCTION AND LANDSCAPING McHenry Zone Skate Park Volunteer Chairperson Carol Chrisman and volunteers Bud Smith and Marty Kampmeier were in attendance. Director Merkel reminded council bids were originally sought back in September of 2000. At this time Council rejected all bids as the submitted costs were significantly higher than the project cost estimate. Council instructed staff to rebid the project in December with a spring construction schedule. Bids were again solicited with a December 5th submittal date. The skate park construction and the landscape installation were bid as separate projects. The skate park construction includes excavation and concrete work in addition to installation of a shelter. The landscape installation includes fencing, asphalt walkway, tree planting and restoration work. Three bids were submitted for the skate park construction project with Schaefges Brothers of Wheeling, Illinois the low bidder in the amount of $227,724.18. The low bidder for the landscaping contract was Custom Landscaping of McHenry, Illinois in the amount of$54,429.00. Director of Parks and Recreation Merkel noted Alternate Number Two, the construction and installation of a shelter/gazebo was requested by the volunteer committee. Schaefges quoted a cost of $14,024.00 bringing the skate park total construction cost to $241,748.81. Some discussion followed. Volunteer Chairperson Chrisman addressed council and reviewed the funding sources for the proposed skate park. She noted the fund raising efforts were approximately $32,000. short of the project's estimated construction cost of $327,678.00. In addition Ms. Chrisman noted the car raffle garnered $14,000 not Page 2 12/20/00 $7,000.00 as depicted on the written information distributed to council with their agenda supplement. Project Zone Skate Park volunteer, Marty Kampmeier informed council recent discussions with Representative Franks have gleaned his interest in providing additional member initiative monies for this project. Ms. Chrisman and Mr. Smith also noted the donation of a Harley motorcycle from Mr. James McKinley and local retailer, TrendCellar, for the proposed raffle event. In addition Steffans Jewelers of McHenry has donated a diamond tennis bracelet _ toward the raffle event. The Committee members requested council approve the contract award to Schaefges Brothers facilitating a spring completion. Parks and Recreation Director Merkel noted the contract specifies a June 2001 completion date. Alderman Baird thanked the Committee for their fundraising efforts. Noting the $32,000 shortfall, he stated his support for their continued efforts in this regard. In response to Alderman Baird's inquiry, Ms. Chrisman noted the committee was also committed to providing a BMX track as part of this project. Some discussion followed regarding exclusive advertising rights at the Skate Park. Council directed City Attorney McArdle to investigate potential conflicts and/or limitations. Some discussion followed regarding the proposed inclusion of Alternate #2, Installation of a gazebo/shelter for $14,024. Again noting the $32,000 shortfall Alderman Baird suggested this Alternate be excluded from the skate park construction contract until funds were available to cover the cost of this addition. City Administrator Lobaito noted the gazebo/shelter construction could be added to the existing contract at a later date via a change order. He noted this is a commonly accepted practice in the construction industry. Mayor Cuda arrived at 7:55 p.m. Motion by Baird, seconded by McClatchey to approve the award of a skate park construction contract to the low bidder, Schaefges Brothers of Wheeling, Illinois excluding Alternate #2; the purchase and construction of a 16' gazebo/shelter at the skate park entrance, in an amount not to exceed $227,724.18 and to authorize the Mayor's execution of the contract. Voting Aye: Bolger, Glab, McClatchey, Baird Voting Nay: None Absent: Murgatroyd Motion carried. Motion by Baird, seconded by McClatchey, to approve the award of contract for skate park landscaping purchase and installation to the low bidder Custom Landscaping , of McHenry, Illinois in an amount not to exceed $54,429.00 and to authorize the Mayor's execution of the contract. Voting Aye: Bolger, Glab, McClatchey, Baird Voting Nay: None Absent: Murgatroyd Motion carried. Mayor Cuda ascended to the chair while Alderman Bolger returned to his position of Alderman. Page 3 12/20/00 PUBLIC HEARING FOR THE ANNEXATION. REZONING AND VARIANCE APPROVAL FOR PROPERTIES LOCATED AT 1107 AND 1109 RIVER ROAD/KLEINHANS Mayor Cuda opened the Public Hearing for the annexation, rezoning and variance approval for the properties located at 1107 and 1109 River Road at 8:00 p.m. The petitioners, Jeff Kleinhans and his attorney, Joseph Gottemoller of Crystal Lake were in attendance. Attorney Gottemoller addressed council stating the subject property is located on the south/west side of River Road approximately 400 feet south of Route 120. The property is currently zoned R-1 in McHenry County and is comprised of two lots. The 1107 River Road or Lot 1 property is improved with a one-story residence and detached garage. Mr. Kleinhans is requesting annexation, a zoning reclassification to RS-4 and approval of a variance to permit the existing buildings to remain as currently situated. The 1109 River Road or Lot 2 property is improved with a one-story residence as well. Mr. Kleinhans is requesting annexation, a zoning reclassification to RS-4 and approval of a variance to permit the construction of a new residence with an attached garage. The garage will have a 12-foot front setback and 2-foot rear setback necessitating the variance. Staff noted the original zoning application for this property included an alternative variance request, however these requests were withdrawn before the City's Zoning Board of Appeals at their November 6, 2000 meeting in favor of constructing a new residence on this lot. The petitioner has submitted a floor plan, elevation drawings as well as a site plan for the proposed new residential construction. Staff is suggesting these plans be included as a condition of the variance approval. Staff also noted the plat of survey for each lot as well as the plans for the proposed new residence will be included as exhibits to the ordinances approving the zoning reclassification. Attorney Gottemoller noted the Zoning Board of Appeals unanimously recommended approval of the zoning reclassification request. He explained it was the consensus of the City's Zoning Board of Appeals that construction of a new residential unit would be the greatest improvement to the area and the proposed plan and size of the lot were not out of character for this area. In response to Council inquiry, staff also explained the Annexation Agreement provides for the approval of the zoning reclassification and includes the entire standard provisions and developer donations required by City ordinance. Some discussion followed regarding Mr. Kleinhans' request for a fence variance. Staff noted these requests were not addressed at the Zoning Board level as current City of McHenry fence regulations are contained in the Municipal Code, not the Zoning Ordinance. It is, therefore, appropriate for only the City Council to consider these requests. Mr. Kleinhans requested a variance to construct a three- foot high picket fence across the front of both the 1107 and 1109 properties. Current City ordinance permits only a split rail style fence across the front of residential properties. It was the consensus of council this style fence would be appropriate to the historic flavor of the property. Further discussion ensued regarding the extprision of sewer service to these properties. Alderman Bolger, noting the properties' pxQximity to the Fox River, expressed his approval to provide sewer service to this area. In response to council inquiry, staff explained the extension of sewer service to this property would not facilitate the need for a recapture agreement. Alderman Murgatroyd arrived at 8:12 p.m. Page 4 12/20/00 Some discussion followed regarding the properties' connection to the proposed Riverwalk project. Staff noted the Riverwalk project as currently presented does not extend into this area along the Fox River. Some discussion followed regarding the removal of the existing structure at 1109 River Road and the subsequent construction of a new residential structure. It was the consensus of council a specified time period for both events should be included in the annexation agreement. Council directed staff to pursue the development of an acceptable timeframe with Mr. Kleinhans for both the demolition and new construction. Mayor Cuda opened the floor to Public Comment and/or question. There were none. In response to Mayor Cuda's inquiry, City Clerk Althoff noted no written or verbal comments and/or questions were received by the Clerk's Office regarding the proposed annexation, zoning reclassification and variance approvals. Motion by Bolger, seconded by Glab to close the Public Hearing at 8:14 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. Motion by Bolger, seconded by Baird to direct staff to prepare the necessary ordinances permitting the annexation, zoning reclassification to RS-4 and variance requests to • allow the existing structures on the 1107 River Road property • construct a new residence with an attached garage having a 12-foot front yard setback from the property line along River road and a 2-foot rear yard setback from the Fox River Boundary on the 1109 River Road property, • allow the installation of a 3-foot high picket fence along the frontage of both the 1107 and 1109 River Road properties; subject to the condition of a specified demolition date for the existing structure and a specified timeframe for the construction of a new residential unit on the 1109 River Road property and the inclusion of plats of survey for both properties and a site, elevation and floor plan for the proposed new residence construction. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. CONSENT AGENDA Motion by Bolger, seconded by Glab to approve the Consent Agenda as follows, subject to the removal of Consent Agenda Item #1 for individual consideration: • Request to Connect to Police Alarm Panel, W.M.Plastics; • Ventilation System for Public Works Garage Contract with Joseph Frett & Sons in an amount not to exceed $11,814.00; • Final Payment to Gluth Brothers for the East Side Water Main Project in an amount of $21,991.68; • Police Pension Fund Actuarial Services Contract with the firm of Watson, Wyatt not to exceed$6,500.00; • Approval of December 6, 2000 City Council Minutes • Approval of List of Bills as presented: GENERAL FUND A-ABLE ALARM SERVICE INC 188.98 ACE HARDWARE, BJORKMAN'S 680.68 ADAMS ENTERPRISES INC, R 174 .61 ADAMS STEEL SERVICE INC 161.00 ALEXANDER LUMBER CO 177.50 Page 5 12/20/00 AMERICAN INTERMAXX INC 346.85 AMERITECH 9, 490.83 ANDERSON TREE SERVICE IN 1,350.00 ANDERSON, GISELLE 8.00 ARCH 19.01 ARROW UNIFORM RENTAL INC 215.80 AUTO TECH CENTERS INC 161.90 B AND H INDUSTRIES 31.35 BAXTER & WOODMAN 22, 596.15 BEYER, THOMAS S 156.60 BKOOMINGTIN SECURITY SOL 57.25 BONCOSKY OIL COMPANY 10, 460.36 BOTTS WELDING & TRUCK SE 883.41 BRADY & ASSOCIATES, PHIL 3,790.00 BROGAN, WILLIAM J 321.71 BUILDING OFFICIALS AND 160.00 BURRIS EQUIPMENT CO 360.00 BUSS FORD SALES 72.36 CDW COMPUTER CENTERS INC 629.48 CELLULAR ONE 245.52 COLOR MAGIC ENTERPRISES 440.00 COMED 13, 626.24 COMMUNICATIONS REVOLVING 594.00 CORNERSTONE MATERIAL REC 400.00 COUGHLIN, DIANE 67.50 CRAFT CONCRETE PRODUCTS 800.00 CREEKSIDE PRINTING 5,097.00 CRESCENT ELECTRIC SUPPLY 92.98 CRYSTAL LAKE RADIATOR & 870.00 CRYSTAL MANOR STABLE 600.00 CURRAN CONTRACTING CO 2, 498.36 CUSTOM LANDSCAPING 2,475.00 CUSTOM VEHICLE SYSTEMS I 183.47 D & J AUTOMOTIVE SUPPLY 370.37 DITCH WITCH OF ILLINOIS 2, 974.57 DON'S TOWING 97.00 DOOR SYSTEMS INC 2, 446.00 DUNNE, JOHN 46.84 DURA WAX COMPANY INC, TH 114 .90 EISERMAN, JERRY 22.77 ENGLEWOOD ELECTRICAL SUP 34, 848.00 EXTECH COMPANY 97.35 FAMILY SERVICES 2,437.50 FAST EDDIES CAR WASH 157.50 FBI NATIONAL ACADEMY ASS 70.00 FDC CORPORATION 271.00 FISCHER BROS FRESH 1,290.57 FLESCH COMPANY INC, GORD 259.90 FOTO FAST 12.50 FOXCROFT MEADOWS INC 172.00 FREUND INTERNATIONAL 1, 649.30 G COMMUNICATIONS 95.00 GERAGHTY, MARCI 92.77 GORGOGLIONE, JESSICA 26.00 GRAINGER INC, W W 96.28 GREAT LAKES FIRE AND 180.25 HANSEN'S ALIGNMENT, DON 35.00 HARM'S FARM 85.00 HILDINGER, MIKE 124.10 HITCHCOCK DESIGN GROUP 30, 345.99 HOBBY LOBBY 220.00 HOLIAN, CAROL 27.40 IACP 300.00 ICMA 1, 018.58 IDEAL UNIFORM SERVICE 127.60 ILLINOIS ASSOCIATION OF 360.00 ILLINOIS MUNICIPAL LEAGU 1, 056.00 IMPRESSIVE IMAGES 8.90 IPRA 5.00 JEPSEN TIRE 1,832.44 JEWEL FOOD STORES 1, 969.72 KALE UNIFORMS INC 1,010.87 KAR PRODUCTS 514.61 KEARNS, DOYLE 52.30 KRANZ, ANNE 25.00 KREASSIG, DANIEL 96.70 KROHN LAWN & LANDSCAPE 688.00 KUSTOM SIGNALS INC 14, 391.00 LAGUNAS, JOSE 10.00 LANCO DEVELOPMENT 1, 677.00 LANG PONTIAC-CADILLAC-SU 218.89 LEACH ENTERPRISES INC 213.60 LETN PRIMEDIA WORKPLACE 576.00 LONGHWAY, BEVERLY 15.00 Page 6 12/20/00 MAGIC MOMENTS 10.00 MAYFAIR CARPETS & FURNIT 4, 137.25 MCANDREWS & CUNABAUGH 6, 800.00 MCCANN INDUSTRIES INC 441.75 MCCARTHY, THOMAS M 453.00 MCHENRY AUTO PARTS 1, 497.05 MCHENRY COUNTY SUPPLY IN 165.50 MCHENRY FIRESTONE 398.00 MCHENRY SPECIALTIES 5.00 MERKEL, PETE 186.70 MEYER MATERIAL COMPANY 608.69 MID-AMERICA TRUCK & EQUI 92.00 MINUTEMAN PRESS OF MCH 2,240.19 NAPOLITANO, JOSEPH 45.98 NATIONAL BUSINESS FURNIT 209.00 NEXTEL COMMUNICATIONS 397.29 NICOR GAS 864.64 NORTHWEST AUTO ELECTRIC 45.00 NORTHWEST ELECTRICAL SUP 312.04 NORTHWEST HERALD 1, 576.26 NWBOCA 30.00 O'HERRON CO INC, RAY 358.00 PACE 3, 340.18 PAPROCKI, KRISTINE 21.28 PARADISE COMPUTER 117.00 PATTEN INDUSTRIES INC 138.09 PAYNE & DOLAN INC 46,766.48 PETALS & STEMS 38.50 PETERSEN SAND & GRAVEL 270.49 PETTIBONE & CO, P F 1, 318.31 PLANNING RESOURCES INC 2, 381.84 QUILL CORPORATION 109.95 R & S DISTRIBUTORS INC 206.80 ROBERTSON, SUE 22.07 SAM'S CLUB 201.85 SCHAEFFER, RONALD 1, 500.00 SCHMIDT, NELINDA 16.00 SIGNS BY FRY 30.00 SMITH ENGINEERING CONSUL 16,728.15 SPI DISTRIBUTION 45.75 STANDARD EQUIPMENT CO 120.11 STANS OFFICE TECHNOLOGIE 793.85 STATE TREASURER IDOT 4, 605.79 SUBURBAN BUILDING OFFICI 40.00 THELEN SAND & GRAVEL INC 410.99 THOMAS TRUCKING INC, KEN 185.00 THOMPSON ELEVATOR INSPEC 2, 142.00 TRAFFIC CONTROL & 498.75 UNDERGROUND PIPE & VALVE 395.00 UNITED PARCEL SERVICE 142.91 USF - LAKE BLUFF IL 1,553.00 VERMONT SYSTEMS INC 5, 094.49 VISIBLE COMPUTER SUPPLY 170.03 WEARGUARD 963.85 WINDSOR HEALTHCARE LLC 30.00 WITT, CINDY 30.68 WOLF CAMERA & VIDEO 266.25 WOOD, ROLAND 405.00 ZARATE, MIGUEL C 20.00 DEVELOPMENTAL ESCROW SMITH ENGINEERING CONSUL 9,709.50 EMPLOYEE INSURANCE FUND CENTEGRA OCCUPATIONAL HE 30.00 MOTOR FUEL TAX FUND IMC SALT INC 3,259.37 PAYNE & DOLAN INC 26, 408.59 STREET IMPROVEMENTS FUND BAXTER & WOODMAN 207.50 DEVELOPER DONATION FUND REIL CONSTRUCTION INC 14, 476.50 SMITH ENGINEERING CONSUL 790.50 RETAINED PERSONNEL ESCROW BAXTER & WOODMAN 19,766.06 WATER/SEWER FUND ACE HARDWARE, BJORKMAN'S 407.78 ALEXANDER CHEMICAL CORP 647.50 ALEXANDER LUMBER CO 47.04 Page 7 12/20/00 AMERITECH 1, 389.11 AQUAPREP 4, 455.00 ARCH 9.90 ARROW UNIFORM RENTAL INC 339.78 BAXTER & WOODMAN 24, 481.40 BONCOSKY OIL COMPANY 1, 128.23 BOTTS WELDING & TRUCK SE 23.00 CB&I CONSTRUCTORS INC 134, 150.00 CERTIFIED SERVICES INC 35.24 COMED 24, 049.37 CYNMAR CORPORATION 16.77 D & J AUTOMOTIVE SUPPLY 96.66 D'ANGELO NATURAL SPRING 40.80 GRAINGER INC, W W 114.78 HACH COMPANY 406.10 HENNELLY, SUSAN 67.33 KELLY, SHANNON 14.67 KROHN LAWN & LANDSCAPE 462.00 KTD MANUFACTURING AND 21.51 MCCANN INDUSTRIES INC 69.80 MCHENRY ANALYTICAL WATER 1, 826.00 MCHENRY COUNTY SUPPLY IN 40.00 MEYER MATERIAL COMPANY 2, 644.87 MID AMERICAN WATER OF WA 1, 539.24 MIDWEST METER INC 4, 900.50 NCL OF WISCONSIN INC 461.89 NICOR GAS 1, 587.77 PALMER, MIKE 114 .13 PETERSEN SAND & GRAVEL 190.96 PROSAFETY INC 75.88 REGNER, WILLIAM J 200.81 RELIABLE SAND & GRAVEL 30.00 SCHMITT, JON 217.05 SPAETH, TOM 97.21 UNDERGROUND PIPE & VALVE 1, 508.95 UNITED PARCEL SERVICE 18.66 VIKING CHEMICAL COMPANY 1,724 .00 WATER SOLUTIONS UNLIMITE 2, 860.00 WOODLAND RDF 7, 977.55 CAPITAL DEVELOPMENT FUND MARLIN ENVERONMENTAL INC 5, 660.00 GRAND TOTALS 598, 108.01 FUND TOTALS GENERAL FUND 297,310.75 DEVELOPMENTAL ESCROW 9,709.50 EMPLOYEE INSURANCE FUND 30.00 MOTOR FUEL TAX FUND 29, 667.96 STREET IMPROVEMENTS FUND 207.50 DEVELOPER DONATION FUND 15,267.00 RETAINED PERSONNEL ESCROW 19,766.06 WATER/SEWER FUND 220, 489.24 CAPITAL DEVELOPMENT FUND 5, 660.00 TOTALS 598, 108.01 Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. CONDITIONAL USE PERMIT ORDINANCE APPROVAL TO PERMIT AN OUTDOOR AUTOMOBILE SALES LOT AT 917 N. FRONT STREET Alderman Glab noted he had originally voted no on the proposed ordinance and would like the official record to reflect his position. Motion by McClatchey, seconded by Bolger to pass an ordinance granting a Condition Use Permit for an outdoor automobile sales lot for the property located Page 8 12/20/00 at 917 N. Front Street subject to the condition the display area be limited to the south half of the paved area in front of the building. Voting Aye: Bolger, McClatchey, Murgatroyd, Baird Voting Nay: Glab Absent: None Motion carried. PACE/DIAL-A-RIDE LOCAL SHARE AGREEMENT RENEWAL Assistant Administrator Maxeiner informed Council the City of McHenry has annually entered into a Local Share Agreement with Pace for the Dial-A-Ride curb- to-curb program. The program is funded through a mixture of user fees, PACE subsidies and a local share portion. The funding mix for the calendar year 2001 with an estimated program cost of$208,351 is as follows: Amount Percentage • Rider Fares/Fees $ 15,365 7.4% • PACE Subsidy $137,717 66.1% • Local Share $ 55,269 26.5% $208,351 100.0% Riders are arranged through a service provider under contract with PACE. Staff provided the following fare rate comparisons: 1987 2000 2001 Full Fare $1.50 $1.75 $1.75 Reduced Fare .75 .75 .75 Transfer .10 .10 .10 Reduced Transfer .05 .05 .05 Reduced fare rates apply to senior citizens, persons with disabilities, students and children between the ages of seven and eleven. In response to Council inquiry Staff provided Dial-A-Ride daily service hours and a holiday schedule in addition to rider statistics. Alderman Glab requested an update on staffs efforts to provide an enclosed PACE shelter within the McHenry Corporate Center. He noted the new centralized stop is located in front of the new PACE facility in the McHenry Corporate Center. Mayor Cuda directed staff to send a letter under his signature to the PACE Board regarding the City of McHenry's request for an enclosed shelter within the McHenry Corporate Center Business Park. In addition, noting his position as a PACE Board Member, he suggested Crystal Lake resident and Mayor, Aaron Shepley be invited to attend a future McHenry City Council Meeting. Alderman Murgatroyd requested future service contracts similar in scope be _ provided council on a more timely basis. Staff concurred. Motion by Bolger, seconded by McClatchey to approve the 2001 renewal Local Share Agreement between PACE and the City of McHenry as presented in an amount not to exceed 55,269.00. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. Page 9 12/20/00 TEMPORARY ADVERTISING VARIANCE REQUEST BY PARK RIDGE ESTATES SUBDIVISION Noting no representatives from Park Ridge Estates and Council's request to provide clarification Mayor Cuda recommended this item be rescheduled for Council consideration to the regularly scheduled January 3, 2001 city council meeting. Council concurred. This agenda item was rescheduled to the January 3, 2001 regularly scheduled City Council Meeting. PURCHASE APPROVAL FOR THE ANNUAL REPLACEMENT OF ADMINISTRATIVE AND INVESTIGATIVE PATROL VEHICLES Chief of Police Kostecki informed Council every year the State of Illinois develops specifications for patrol, administrative and utility vehicles for police department operations. These specifications are advertised for bid with the State awarding a statewide contract to the lowest qualified vendor(s). The specifications developed for the 2001 calendar year are for Ford models. As per past practice the local dealership was contacted. Buss Ford has informed Staff they will be unable to acquire the Patrol and Administrative Vehicles from the approved state vendor this year. The vehicles must be ordered directly from the state-approved vendor, Landmark Ford of Springfield, Illinois. Chief Kostecki informed council the Police Department made a vehicle replacement program presentation to the City Council in 1999 which received approval. The proposed vehicle purchase as presented is in compliance with the approved program. In order to take advantage of the State's contract pricing, the City of McHenry must place it's vehicle order prior to February 15, 2001. The City will not take delivery until after the 2001-2002 budget has been approved. In addition -- payment usually is not required until after the beginning of the fiscal year, May 1st The following vehicle purchase recommendation was presented for Council approval: 1 Ford Taurus Administrative/Investigative Vehicle $15,997.00 4 Ford Crown Victoria Patrol Vehicles $84,608.00 Total $100,605.00 In response to Council inquiry, Chief Kostecki noted the purchase of vehicles would not be included in any Capital Improvements Plan as patrol vehicles are considered equipment expenditure. The annual expenditure will always be included in the budget however. Motion by McClatchey, seconded by Murgatroyd to authorize and approve the purchase of five police department vehicles; 1 Ford Taurus and 4 Ford Crown Victorias through the Illinois State Contract Purchasing Program from the low bidder, Landmark Ford of Springfield, Illinois in an amount not to exceed $100,605.00. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. TAXPAYER"S BILL OF RIGHTS ORDINANCE APPROVAL Assistant Administrator Maxeiner informed Council as per the requirements of Senate Bill 1440/Public Act 91-920, City Attorney McArdle drafted a Taxpayer's Bill of Rights Ordinance for formal Council action. The Taxpayer's Bill of Rights legislation requires municipalities to develop, via ordinance, specific procedures Page 10 12/20/00 and a process to provide all necessary due process rights to a taxpayer in the collection and enforcement of locally imposed taxes. The legislation will take effect on January 1, 2001. The ordinance addresses late payments, penalties, refunds and an appeals and complaint process. The ordinance applies to locally created and enforced taxes including hotel/motel, occupation, utility taxes and infrastructure maintenance fees. At the present time, the City of McHenry has adopted only the infrastructure maintenance fee tax. Motion by Murgatroyd, seconded by Bolger, to pass an ordinance establishing a local government taxpayers bill of rights act which adopts procedures and tax processes to provide all necessary due process rights to a taxpayer in the collection and enforcement of local taxes. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. POLICE DEPARTMENT REQUEST FOR ADDITIONAL PERSONNEL Chief of Police Kostecki reminded council he had initiated discussion at the December 13, 2000 regularly scheduled council meeting regarding the police department's current staffing shortage. At that time council directed staff to provide additional information in writing for further consideration at the regularly scheduled December 201h council meeting. The department is currently six officers short in the patrol division. The shortage is due in part to work-related injuries as well as the reallocation of street patrol officers to the COPS in Schools grant program. In addition a four-year veteran officer recently submitted his resignation to pursue personal interests in the private sector. Officer Keoman also has submitted his official request for a ten-month leave of absence. Officer Keoman has received notification to report for active duty in the Army Reserves. Copies of this notification will be obtained. In response to Council inquiry, Chief of Police Kostecki requested Council approve the hiring of one additional patrol officer immediately. This officer can begin basic training at the academy as early as January 10, 2001 and be placed in service sometime in early July, 2001. The cost of this additional officer can be easily absorbed within the 2000-2001 budget. The Law Enforcement Standards and Training Board will reimburse the City's training costs of $1,484. It is anticipated uniform and equipment expenses will cost approximately $1„800. Finance and Personnel Committee Chairperson Alderman Murgatroyd requested police department future staffing needs be addressed at a Finance and Personnel Committee Meeting in January of 2001. Motion by Bolger, seconded by McClatchey to approve and authorize staff to hire one additional police department patrol officer immediately with the intent to enroll said candidate in the basic training academy January 10, 2001. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. —' Voting Nay: None Absent: None Motion carried. MAYOR STATEMENT AND REPORTS Mayor Cuda reported Frank Blazevich, property owner and developer of the 90-acre parcel located on east Route 31 across from Hi-Point Subdivision has resubmitted a revised concept plan for his property. The plan proposes to annex only the northern most 49 acres of the subject property and zone it as Business Park with C-5 Highway Commercial zoning along the route 31 frontage. The southern most 40-acres would not be annexed at this time. Further information Page 11 12/20/00 will be provided council in the December 22nd Friday Report. Mayor Cuda suggested Council consider reviewing Mr. Blazevich's new concept plan at a regularly scheduled meeting in January. COMMITTEE REPORTS Community Development Committee Chairperson Alderman McClatchey reminded Council of the Community Development Committee Meeting scheduled for Wednesday, January 3, 2001 at 6:30 p.m. The meeting will address the Crystal Lake Road Corridor Planning Study as well as possible revisions to the City's Tree Preservation Ordinance. Finance and Personnel Committee Chairperson Alderman Murgatroyd rescheduled the December 13t' Finance and Personnel Committee Meeting to Wednesday, January 17t' at 6:30 p.m. The Committee will review and consider adoption of the proposed Capital Improvements Plan policies. STAFF REPORTS Community Development Director Napolitano reported staff is in receipt of a request from Rubloff Development Group regarding the possibility of continuing site work on the Kohl's property for a continuous 24-hour period. Work would commence at 7:00 a.m. on a weekday and continue until complete. Weather conditions have inhibited the completion of site pad foundation work. Some discussion followed. In response to council inquiry, staff noted the nearest residential subdivision is located approximately 1200 feet from the property line. Council directed staff to distribute, by hand, individual notices providing these residents with full information regarding the proposed 24-hour work project. Alderman Bolger suggested all Riverside Drive residents be notified as well. He offered staff his assistance with the distribution of this information. Alderman Glab suggested staff also conduct periodic inspections throughout the evening hours of the project's operation. It was the consensus of council to permit Rubloff Development Group to conduct a one time 24-hour continuous work period on the Kohl's property subject to the approval and supervision by Community Development Department staff. Council directed staff to provide detailed information regarding this project in the December 22nd or 29t' Friday Report. Director of Public Works Batt reported several Public Works Department personnel have acquired significant overtime hours in direct relation to the heavy snowfall experienced in McHenry County. Council again commended the department's efforts. Director of Parks and Recreation Merkel reported the heavy snowfall also contributed to the loss of the Whispering Oaks Landmark sign. The sign will not be replaced until spring. Mayor Cuda requested the Parks Department investigate and correct the loss of electricity to the "Winter Wonderland" outdoor light display. Chief of Police Kostecki reported the Police Department has been busy with weather related accidents. City Administrator Lobaito informed Council consideration of the Royal Drive median service agreement would be included on the January 3, 2001 regularly scheduled meeting agenda. NEW BUSINESS Alderman Glab requested staff continue to pressure the McHenry County Transportation Department as well as the McHenry County Board to approve the installation of a traffic signal at the Ridgeview Drive and Bull Valley Road intersection. Staff concurred. Page 12 12/20/00 In response to Alderman Glab's inquiry, Staff noted the city's current salt reserves were in relatively good shape. Director Batt also noted he was pursuing the purchase of additional salt from Milwaukee. Council will be kept apprised of the situation. Alderman Glab thanked Chief Kostecki for the department's enforcement efforts at the Chesterfield and Royal intersection. He suggested this intersection be added to the patrol's regular duties on a rotating basis. In response to Alderman Glab's inquiry, Staff explained the Adams Business Park Route 120 street light position was currently being investigated for resolution. Council will be kept informed of the results. Alderman Glab also suggested staff address the City's responsibility to clean city-owned property sidewalks within 48 hours after a snowfall. In response to Alderman Glab's inquiry regarding the status of the Shamrock Farm proposed development, Staff informed council a draft annexation agreement was being developed for council consideration. A public hearing will be scheduled for January 24th. Alderman Glab requested Council be provided with Staffs list of outstanding and unresolved issues relating to the Shamrock Farm development. Staff concurred and will provide said list in the December 22nd Friday packet. Alderman McClatchey wished his fellow aldermen and staff a Merry Christmas and Happy New Year. He also commended the Public Works Department Staff on their snowplowing efforts. Noting City resident and land donator Robert Petersen in the audience Alderman Bolger wished Mr. Petersen a very happy birthday. Mr. Petersen celebrates the annual anniversary of his birth on December 213t. ADJOURNMENT Motion by McClatchey, seconded by Glab to adjourn the meeting at 9:05 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird Voting Nay: None Absent: None Motion carried. The meeting was adjourned at 9:05 p.m. ---- -,-_ - MAYOR CIW CLERKS /