HomeMy WebLinkAboutMinutes - 01/07/1998 - City Council REGULAR MEETING
JANUARY 7, 1998
The Regular Meeting of the McHenry City Council was called to order by Mayor
Cuda at 7:30 P.M. on Wednesday, January 7, 1998 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab,
McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City
Administrator Lobaito, City Clerk Althoff, City Attorney, McArdle, Director of Public
Works Batt, Chief of Police Joyce, Director of Parks and Recreation Merkel (arrived at
7:35 p.m.). Absent: None.
Mayor Cuda introduced newly hired Police Officer Timothy Young, noting he
had been on patrol for the past five weeks. Officer Young was welcomed by Council
and Staff.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
CONSENT AGENDA
Motion by Murgatroyd, seconded by Glab, to approve the Consent Agenda as
follows:
1. City Council Meeting Minutes:
• December 10, 1997 Regular Meeting;
• December 15, 1997 Regular Meeting.
2. Partial Payment #1 to J.J. Henderson for SWWTP Improvements -
$304,056.45;
3. Request for Reduction in Letter of Credit to $0.00 - McHenry
Corporate Center, Unit 5;
4. Request for Reduction in Letters of Credit to $27, 500 each -
Boone Creek;
5. Payment to Contour Contracting in amount of $8,601.00 for
Lakeland Park Drainage, Phase II - Parkway and Central;
6. List of "As-Needed Checks";
GENERAL FUND:
CHECK # VENDOR NAME AMOUNT
88050 McHenry State Bank $ 90.25
88051 NWBOCA 30.00
88052 IMRF 29,187.48
88053 MPOA 725.00
88112 Recorder of Deeds 16.00
88113 Park Inn 46.62
88114 Recorder of Deeds 92.00
88115 Postmaster 1,308.83
88116 Insurance Claims Acct 47,179.88
88117 I Assoc Code Enforcemt 15.00
88118 HPM 9,651.26
88119 IDOR 1,462.20
88120 Payroll Account 37,950.28
88121 MCMRMA 2,425.00
88122 IDOR 45.22
88123 Payroll Account 1,157.83
88124 Clock Tower Inn 241.50
88125 FISH of McHenry 200.00
88126 Leisure Pursuit Inc 300.00
88127 Leisure Pursuit Inc 250.00
88128 US Life Ins. 737.10
88129 McHenry Auto Parts 973.00
88130 McHenry Lumber 285.39
88131 Insurance Claims Acct 16,150.92
88132 Payroll Account 113,582.14
88133 Police Pension Fund 911.82
88134 Water Sewer Fund 100,000.00
88135 NCPERS Group Life 165.00
88136 Clerk of the Circuit 1,133.46
88137 IDOR 4,645.72
88138 Flex Trust Account 1,391.76
88139 ICMA Retirement Trust 4,043.46
88140 Circuit Clrk/Lake Cc 110.00
88141 Police Pension Fund 5,358.77
88142 MCCOM Systems 80.00
88272 Contour Contracting Inc 42,402.35
88273 Water Sewer Fund 50,000.00
88274 Teamsters Local 301 52.00
88275 Insurance Claims Account 20,103.41
88276 Bond Reserve Fund 5,175.00
88277 Bond & Int. Account 27,605.00
88278 Aflac 1,312.38
88279 Petty Cash Fund 151.99
88280 Daniel Garcia 26.00
88281 Melissa R. Clark 24.00
88282 Robin S. Ballman 24.00
88283 Void --
88284 Anna L. Gorski 23.00
88285 Kenneth E. Sieb 23.00
88286 Void --
88287 Joseph J. Lang 25.00
88288 John M. Decicco 23.00
88289 Jeffrey R. Kotiw 21.00
88290 Angelo R. Tirado 21.00
88291 John W. Wainwright 24.00
88292 Retained Pers. Escrow 1,000.00
88293 Payroll Account 116,397.69
88294 Water Sewer Fund 2,800.00
January 7, 1998 Page 2
88295 Capital Dev Fund 12,133.00
88296 Insurance Claims Acct 1,189.00
88297 Fort Dearborn Life 173.83
88298 ICMA Retirement 4,068.46
88299 NACO Clearing 1,133.46
88300 Circuit Clerk 110.00
88301 IRS 150.00
88302 Flex Trust Acct. 1,391.76
88303 IDOR 4,758.77
88304 Police Pension Fund 5,306.63
88305 Retained Pers Escrow 250.00
88306 Police Pension Fund 5,000.00
88307 IMRF Retirement 31,052.61
88308 US Postal Sery 1,600.00
88309 Carmichael Const. 12,214.00
88310 United Way of McH Cc 350.00 _
88311 Void
88312 MPOA 700.00
88313 Teamsters Local 301 2,595.00
88314 HPM 9,851.79
88315 MPOA 556.60
88316 Insurance Claims Account 9,917.26
TOTAL $752.447.49
WATER SEWER FUND:
CHECK # VENDOR NAME AMOUNT
13979 McHenry State Bank $ 45,479.87
13980 NIMED Corp 10,481.29
13981 Gluth Bros. 10,680.01
13982 Henry Boysen 25,878.00
13983 Joel Kennedy 9,767.00
13984 US Life Ins 113.40
13985 McHenry Auto Parts 44.54
13986 General Fund 25,377.96
14035 Henry Boysen 29,344.00
14036 Car-Min Const. 39,199.22
14037 Employee Ins. Fund 5,025.00
14038 Retirement Fund 9,025.00
14039 Petty Cash Fund 3.58
14040 Void --
14041 General Fund 50,000.00
14042 General Fund 50.00
14043 Void --
14044 General Fund 25,720.12
14045 General Fund 250,000.00
14046 US Postal Sery 400.00
TOTAL $536,544.45
7. List of Bills.
GENERAL FUND:
CHECK# VENDOR NAME AMOUNT
88320 JIM ADAMS AUTO BODY $ 787.30
88321 ADAMS OUTDOOR POWER EQUIP $ 30.00
88322 AMERICAN LOCKER SECURITY $ 18.08
88323 AMERICAN PAYROLL ASSOC. $ 299.00
88324 AMERITECH $ 1405.30
88325 ANDERSON TREE SERVICE INC $ 350.00
88326 PHILLIP E BRADY & ASSOC $ 410.00
88327 CASTLE PRINTECH $ 2950.65
88328 CENTURY AUTOMATIC $ 216.00
88329 COMMUNICATIONS REVOLVING $ 425.00
88330 COMPUTERTOTS INC $ 205.50
88331 CRAFT CONCRETE PRODUCTS $ 767.00
88332 ROBERT G DAWDY $ 15.00
88333 EAPAMERICA $ 1950.00
88334 EARTH DEVELOPMENTS INC $ 3600.00
88335 ED'S RENTAL & SALES INC $ 52.50
88336 FDC CORPORATION $ 210.00
88337 RAY FELTSON $ 250.00
88338 FOXCROFT MEADOWS INC $ 110.40
86339 HAMPTON LENZINI & RENWICK $ 555.00
88340 HARM'S FARM $ 100.00
88341 DAVID HERDA $ 23.97
88342 BILL HOBSON $ 63.89
88343 HUGHES INC $ 1500.00
88344 ILLINOIS MUNICIPAL LEAGUE $ 996.00
88345 GARY LANG CHEVROLET INC $ 119.94
88346 LEISURE PURSUIT INC $ 300.00
88347 PETE MERKEL $ 99.02
88348 MOORE BUSINESS PRODUCTS $ 2504.59
88349 MTS SAFETY PRODUCTS INC $ 53.20
88350 MCHENRY PUBLIC LIBRARY $ 367.97
88351 NORTH CENTRAL ILLINOIS $ 900.00
88352 KRISTINE PAPROCKI $ 146.38
88353 Q & A REPORTING $ 591.00
88354 MATT ROGERS $ 125.00
88355 DON SCHATZ $ 150.00
88356 RYAN SCHWALENBERG $ 75.00
88357 STANS OFFICE MACHINES INC $ 296.83
88358 RICH STULL $ 30.00
88359 TRANE CHICAGO BUILDING $ 773.50
88360 SHELLY TRAST $ 25.33
88361 U S FILTER LAKE BLUFF $ 4692.63
88362 WARNING LITES OF ILLINOIS $ 912.85
88363 WEARGUARD $ 72.44
88364 WEST PUBLISHING PYMT CTR $ 237.50
88365 WHOLESALE DIRECT INC $ 55.80
88366 CITY OF WOODSTOCK $ 142.50
88367 ZEE MEDICAL SERVICE CO $ 104.00
88368 SARA ZELEK $ 42.41
88369 ZUKOWSKI ROGERS FLOOD & $ 4123.75
88370 ARBY'S ROAST BEEF $ 30.00
88371 BERGLAND, MARY JO $ 184.51
88372 COPPER DEVELOPMENT ASSOC. $ 5.00
88373 MALISZEWSKI, JANE $ 18.74
88374 NAT'L DIR OF LAW ENFORCE. $ 89.00
88375 RYBA, RON $ 11.28
88376 SOLARCRETE ENERGY $ 30.00
88377 VERNON HILLS GOLF COURSE $ 9.00
88378 VENTURE PUBLISHING INC $ 171.25
Report Totals 34781.01
January 7, 1998 Page 3
WATER/SEWER FUND:
CHECK# VENDOR NAME AMOUNT
14049 AMERICAN NATIONAL BANK & $ 1500.00
14050 AMERITECH $ 687.29
14051 GENE HESTER $ 42.41
14052 MIDWEST METER INC $ 4057.61
14053 NORTH SUBURBAN WATER $ 20.00
14054 MICHAEL REID $ 44.06
14055 BYRON RIETESEL $ 175.00
14056 USCO $ 113.89
14057 U S FILTER LAKE BLUFF $ 302.28
14058 WOODLAND RECYCLING & $ 4182.75
14059 ZEE MEDICAL SERVICE CO $ 179.90
14060 SARA ZELEK $ 27.56
Report Totals 11332.75
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
PROPOSAL FOR AUDITING SERVICES - EDER, RIEDEL & COMPANY
City Administrator Lobaito informed Council the firm of Eder, Riedel & Company
has performed the City's Annual Audit for the years 1995, 1996, and 1997. The
City's service contract with Eder, Riedel & Company expired following the April 30,
1997 Audit. In response to City Administrator Lobaito's request Eder, Riedel &
Company submitted an audit proposal for an additional three years subject to the
following Not-To-Exceed Amounts:
• 1998 $12,250
• 1999 $12,500
• 2000 $12,750
for a total Not-To-Exceed expenditure of $37,500. Additional accounting services and
preparation of the Illinois Department of Insurance Pension Fund Annual Statement will
be provided at an hourly cost estimated Not-To-Exceed $2,000 per year. City
Administrator Lobaito noted a portion of this fee is expensed through the Police
Pension Fund.
Director of Parks and Recreation Merkel arrived at 7:35 p.m.
It is the recommendation of Staff to retain the audit firm of Eder, Riedel &
Company to perform the City's audit for Fiscal Years 1998, 1999 and 2000.
Motion by Bolger, seconded by McClatchey, to authorize the City
Administrator's execution of a service contract with the firm of Eder, Riedel &
Company to perform the City's Annual Audit for the years 1998,1999 and 2000 with
the following Not-To-Exceed Amounts:
• 1998 $12,250
• 1999 $12,500
• 2000 $12,750
with the total Not-To-Exceed Amount of $37,500.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
City Administrator Lobaito reminded Council additional accounting services and
preparation of the Illinois Department of Insurance Pension Fund Annual Statement will
be provided by Eder, Riedel & Company at an hourly cost estimated Not-To-Exceed
$2,000 per year.
SIGN VARIANCE REQUEST - WINDSOR DEVELOPMENT/PARK RIDGE ESTATES
Gregg Gabel of Land Development Services was in attendance on behalf of
Windsor Development. City Administrator Lobaito explained Windsor Development is
requesting a variance to permit the installation of a temporary off-site advertising sign
for Park Ridge Estates. A variance is required as the City's sign code does not permit
temporary off-site advertising signs. The proposed twelve foot by eighteen foot (216
January 7, 1998 Page 4
square feet) would be double-sided and located on the north side of Bull Valley Road
approximately 600 feet east of the railroad tracks near the Ridgeview Drive and Bull
Valley Road intersection. Although a height for this sign has not been proposed, City
Administrator Lobaito noted Council has previously approved a maximum height of
fifteen feet. An approval letter from the property owner would be required for the
placement of the proposed sign as part of the permitting application. In response to
Mayor Cuda's inquiry, Mr. Gabel stated he had read the Agenda Supplement and
concurred with all three Staff recommendations regarding placement, maintenance and
removal of the sign. Some discussion followed regarding the size of the proposed
sign. Council noted a similar sign variance was recently granted the developers of the
Olde Mill Ponds Subdivision. However, the size of their advertising sign was ten feet
by ten feet for a total of 100 square feet.
Alderman Baird stated his opposition to the variance request citing the recently
approved more restrictive sign ordinance as well as the danger of setting precedent.
Motion by Glab, seconded by Bolger, to grant a sign variance to Windsor
Development permitting the installation of a temporary off-site advertising sign on the
north side of Bull Valley Road immediately north of the intersection of Ridgeview Drive
and Bull Valley Road, subject to the following conditions:
1 . The sign shall be double-sided a maximum of 12' by 18' in area, a maximum
of 15' in height, and setback a minimum of 30' from the right-of-way line of
Bull Valley Road;
2. The sign shall be removed or relocated if it is not maintained or if it is
determined to be a traffic hazard;
3. Removal of the sign shall be within one year of the sign permit issuance date,
subject to additional approval by the City Council for subsequent periods.
Voting Aye: Bolger, Glab, McClatchey.
Voting Nay: Murgatroyd, Baird.
Absent: None.
Motion carried.
AWARD OF BID - INSTALLATION OF PLAYGROUND EQUIPMENT
Director of Parks and Recreation Merkel reported bid specifications were
prepared and distributed to area contractors for landscape improvements and
installation of playground equipment at Pebble Creek Park and North Oak Park. Three
bids were received and opened on December 29, 1997 at 1 1 :00 a.m. The apparent
low bidder was Custom Landscaping of McHenry, Illinois, in an amount of
$50,659.15. Director Merkel stated the project was over budget by approximately
$15,000 as the playground equipment purchase of $36,151 .24 as approved by
Council at the regularly scheduled December 10, 1997 Council Meeting, and an
approximate $4,000 for the future purchase and placement of park benches place the
total project cost at approximately $90,000. The 1997-1998 Budget reflects a
$75,000 expenditure for the playground equipment purchase and playground
installation for Pebble Creek Park and North Oak Park. Director Merkel stated the cost
of the Fibar Safety Surface may be the primary cause of the higher installation cost.
Director Merkel noted in the past all of the City of McHenry playgrounds have used
sand as a safety surface, however, sand no longer meets ADA requirements for
accessibility.
Alderman Murgatroyd suggested in the future Staff bid both the equipment
purchase and the installation at the same time in order to evaluate the total scope of
the project more accurately.
Motion by Baird,seconded by Murgatroyd,to acknowledge the recommendation
of Smith Engineering and award the playground installation contract for Pebble Creek
Park and North Oak Park to Custom Landscaping of McHenry, Illinois, in the amount
of $50,659.15.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
January 7, 1998 Page 5
MAYOR STATEMENT AND REPORTS
Mayor Cuda reported in response to City Administrator Lobaito's
correspondence, the Village of Johnsburg has proposed a January 22, 1998 meeting
between the Village of Johnsburg representative and City of McHenry representatives.
Further information will be forthcoming.
Mayor Cuda, noting his December 31 , 1997 memo, requested Council concur
with his recommendation to appoint Marianna Wolfineyer to the Police Commission
replacing Darlene M. Schlies who had submitted a letter of resignation on December
23, 1997.
Motion by McClatchey, seconded by Glab, to approve the Mayor's
recommendation and to appoint Marianna Wolfineyer to the Police Commission
effective immediately.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
Director of Public Works Batt reported the McHenry County Board had awarded
the Bull Valley Arterial Construction Contract to Berger Excavating in the amount of
$1 ,743,000 which was $650,000 less than the project's estimated cost. Director
Batt also noted Berger Excavating was the same firm which had been awarded the
reconstruction of Green Street phases 1 through 3.
Director of Parks and Recreation Merkel reported the McHenry County
Conservation District had awarded the Bike Path project to Lake County Grading.
Director Merkel will be attending the pre-construction meeting representing the City
of McHenry. Director Merkel also reported he had received formal notification the City
of McHenry had been awarded the Brookside Park Grant. Director Merkel will be in
Springfield on Tuesday, January 13, 1998, to attend a mandatory meeting on the
rules and regulations for administering State Development Grants.
City Administrator Lobaito reminded Council of the Building and Zoning
Committee Meeting on Wednesday, January 14, 1998. at 6:00 p.m.
Chairman of the Parks and Recreation Committee Alderman Baird noted a Parks
and Recreation Committee Meeting will be scheduled for sometime in the month of
January.
NEW BUSINESS
Alderman Bolger informed Council a Petition had been submitted by John Street
residents requesting "No Parking" on John Street between Green and Fourth Streets.
Currently, two hour parking is permitted on the north side of John Street west of
Green to Fourth Street. Some discussion followed regarding the on-going parking
problems in this area. City Administrator Lobaito stated Staff was investigating the
feasibility of permitting parking on the north side of Waukegan east of Green Street.
Staff would also investigate the ownership of the parking lot on Waukegan east of
McHenry Villa. It was the consensus of Council and Staff to discuss this matter
further as an Agenda item at the regularly January 21 , 1998 Council Meeting. Mayor
Cuda directed Staff to invite representatives from High School District 156.
January 7, 1998 Page 6
EXECUTIVE SESSION
There being no further discussion, motion by Bolger, seconded by Glab,
to go into Executive Session to discuss Property Acquisition.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
i
Council went into Executive Session at 7:58 p.m.
Motion by Bolger, seconded by Baird, to go back into Open Session.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd. Baird.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:30 p.m.
Alderman Murgatroyd informed Council he had a tour of Meyer Material's
McHenry facility scheduled for Saturday, January 10, 1998 at 8:30 a.m. He extended
an invitation to any interested Council and/or Staff member to join him and Meyer
Material representative Allen Miller.
Alderman Baird thanked Council for their understanding and support during his
work-related month-long absence.
ADJOURNMENT
Motion by Glab, seconded by McClatchey, to adjourn the meeting at 8:35 p.m.
Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting adjourned at 8:35 p.m.
CITY ,LERK i - MAYOR
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