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Home My WebLink AboutMinutes - 08/19/1998 - City Council REGULAR MEETING AUGUST 19, 1998 The Regular Meeting of the McHenry City Council was called to order by Mayor Cuda at 7:30 P.M. on Wednesday, August 19, 1998 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police Joyce, Director of Public Works Batt, Director of Parks and Recreation Merkel, Director of Community Development Napolitano. Absent: None. Mayor Cuda informed Council Alderman Baird would be participating in this evening's regularly scheduled Council Meeting through teleconferencing by speakerphone. TEN MINUTE PUBLIC INPUT SESSION Bob Kirschner of the Lakewood Subdivision Homeowners Association addressed Council noting the homeowners' enjoyment of the Annual Firework's Display, he presented a check for $100 to the City of McHenry. He requested the $100 be used to off-set any expenses incurred for the 1999 Fireworks Display. Mayor Cuda and Council thanked Mr. Kirschner and the Lakewood Subdivision Homeowners Association for their generous contribution. CONSENT AGENDA Motion by Bolger, seconded by Glab, to approve the Consent Agenda as follows: 1 . City Council Meeting Minutes: August 5, 1998 Regular Meeting; 2. Executive Session Council Minutes: - August 20, 1997; October 15, 1997; February 3, 1998; February 12, 1998; March 18, 1998; June 22, 1998; 3. Request from the Church of Holy Apostles - International Fall Festival 1998- Special Event Liquor License Temporary Use Permit, and waiver of associated fees. 4. Ordinance Amending Municipal Code, Chapter 6 - Animals and Fowl; 5. Payment No. 9 to Joseph J. Henderson & Son in the amount of $80,689.89 for South Wastewater Treatment Plant Improvements - Phase I; 6. Picnic/Beer Permit Requests; 7. Monthly Budget Report; 8. Monthly Treasurer's Report; 9. List of Bills. GENERAL FUND: CHECK# VENDOR NAME AMOUNT 90554 BJORKMAN'S ACE HARDWARE $ 1207.38 90555 ADAMS AIR & RADIATOR SERV $ 247.40 90556 ADAMS STEEL SERVICE INC $ 58.70 90557 R A ADAMS ENTERPRISES INC $ 225.75 90558 ALEXANDER LUMBER CO $ 105.21 90559 AMERICAN RED CROSS $ 411.20 90560 AMERITECH $ 341.97 90561 AMERIGLASS & MIRROR $ 261.30 90562 ARROW UNIFORM RENTAL INC $ 220.30 90563 AUTO TECH CENTERS INC $ 196.50 90564 BADGER UNIFORMS $ 496.75 90565 DON BENTZ $ 80.00 90566 B AND H INDUSTRIES $ 8.40 90567 BONCOSKY OIL COMPANY $ 5928.50 90568 BOONE CREEK GOLF CLUB INC $ 92.50 90569 BOTTS WELDING & TRK SERV $ 275.42 90570 PHILLIP E BRADY & ASSOC $ 1185.00 90571 BUNCH DISTRIBUTING INC $ 39.00 90572 BURGESS ANDERSON & TATE $ 699.55 90573 BURNS INDUSTRIAL SUPPLY $ 51.03 90574 BUSS FORD SALES $ 479.52 90575 MIKE CAPELLANI $ 120.00 90576 CAREY ELECTRIC $ 578.00 90577 CDW COMPUTER CENTERS INC $ 171.99 90578 CELLULAR ONE - CHICAGO $ 382.65 90579 CENTEGRA OCCUPATIONAL $ 110.00 90580 CHICAGO TURF & IRRIGATION $ 228.42 90581 CLARKE ENVIRONMENTAL $ 5200.00 90582 COMPUTER MGMT SERVICES $ 100.00 90583 COMED $ 76.37 90584 COMMUNICATIONS REVOLVING $ 425.00 90585 CONE KALB WONDERLICK $ 607.78 90586 CONTRACTING & MATERIAL CO $ 282.18 90587 CORPORATION FOR OPEN LAND $ 3301.20 90588 CRESCENT ELECTRIC SUPPLY $ 154.14 90589 CRYSTAL CLEAR PRODUCTIONS $ 250.00 August 19, 1998 Page 2 90590 CURRAN CONTRACTING CO $ 3192.85 90591 CUSTOM LANDSCAPING $ 6507.00 90592 CUSTOM SPORTS $ 221.59 90593 JOHN DEBOER ENTERPRISES $ 509.55 90594 DICTAPHONE CORPORATION $ 486.50 90595 DIRECT DESIGN LTD $ 1000.00 90596 D & J AUTOMOTIVE SUPPLY $ 518.18 90597 JOSEPH DOHERTY $ 76.50 90598 EBY-BROWN CO $ 499.78 90599 ED'S RENTAL & SALES INC $ 326.00 90600 ENGLEWOOD ELECTRICAL $ 33137.66 90601 FISCHER BROS FRESH $ 212.50 90602 GORDON FLESCH COMPANY INC $ 85.11 90603 GORDON FLESCH COMPANY INC $ 1605.45 90604 JOS D FOREMAN & CO $ 264.56 90605 FOTO FAST $ 10.05 90606 JEFF FOWLER $ 60.00 90607 FOXCROFT MEADOWS INC $ 178.00 90608 FOX VALLEY CHEMICAL CO $ 394.00 90609 GEORGE P FREUND INC $ 406.09 90610 GARRELTS PLUMBING $ 831.89 90611 ARTHUR J GALLAGHER & CO $ 50.00 90612 WILLIAM J GITZKE D/B/A $ 80.00 90613 GEMPLER'S INC $ 131.40 90614 GRAND SLAM USA $ 1720.00 90615 GREAT LAKES APPAREL INC $ 144.00 90616 GROWER EQUIPMENT & SUPPLY $ 29.95 90617 HALOGEN SUPPLY COMPANY $ 25.84 90618 HANSEN'S SERVICE $ 251.79 90619 HARM'S FARM $ 40.00 90620 CAROL HOLIAN $ 77.35 90621 F L HUNTER AND ASSOCIATES $ 200.00 90622 ILLINOIS ASSOC OF CHIEFS $ 135.00 90623 INNOVATIVE PACKAGING INC $ 1714.26 90624 IPRA $ 50.00 90625 THOMAS M JENKINS $ 16.00 90626 JEPSEN TIRE ZMT INC $ 294.00 90627 JEWEL FOOD STORES $ 161.79 90628 TED JUSKE $ 140.00 90629 KAR PRODUCTS $ 359.92 90630 KAY PARK-REC CORP $ 27982.90 90631 ADOLPH KIEFER & ASSOC $ 129.31 90632 K-MART STORES $ 30.00 90633 KNUTHS SPORT & OFFICE $ 18.80 90634 KROHN LAWN & LANDSCAPE $ 16225.00 90635 KTD MANUFACTURING AND $ 33.80 90636 GARY LANG PONTIAC- $ 280.07 90637 LEONARDI'S FOOD $ 1479.70 90638 GERALD LUBBEN $ 180.00 90639 PATTIE LUNKENHEIMER $ 73.78 90640 MAIN PAINT & DECORATING $ 147.75 90641 MIKE MALISZEWSKI $ 160.00 90642 LORENE MARCINEK $ 22.32 90643 MEYER MATERIAL COMPANY $ 921.15 90644 MINUTEMAN PRESS OF MCH $ 68.00 90645 TIMOTHY L MITSVEN $ 32.56 90646 MCANDREW & CUNABAUGH $ 6800.00 90647 THOMAS MCCARTHY $ 217.00 90648 MCHENRY AUTO PARTS $ 1405.05 90649 MCHENRY COUNTY GLASS & $ 86.40 90650 MCHENRY COUNTY SUPPLY INC $ 766.00 90651 MCHENRY LUMBER $ 50.00 90652 MCHENRY PUBLIC LIBRARY $ 255.00 90653 MCHENRY COMMUNITY SCHOOL $ 7257.00 90654 MCHENRY COMMUNITY HIGH $ 5113.00 90655 MCHENRY SPECIALTIES $ 40.05 90656 NATIONAL BUSINESS $ 192.85 90657 NATIONAL RECREATION AND $ 270.00 90658 NORTHWEST HERALD $ 176.80 90659 NORTHWEST HERALD $ 425.89 90660 NORTHWEST LAMINATION $ 420.00 90661 NYE AUTO DOCTOR $ 332.23 90662 MIKE OWSLEY $ 63.85 90663 KRISTINE PAPROCKI $ 114.93 90664 PATRICK ENGINEERING INC $ 200.00 90665 PETALS & STEMS $ 30.00 90666 PETERSEN SAND & GRAVEL $ 400.86 90667 PLANNING RESOURCES INC $ 8948.16 90668 PRECISION SHARPENING & $ 47.60 90669 FRED PRYOR SEMINARS $ 59.00 90670 RADICOM INC $ 90.93 90671 RAYMARK OFFICE PRODUCTS $ 45.81 90672 REICHERT CHEVROLET $ 267.60 90673 ROCKFORD INDUSTRIAL $ 47.23 90674 ROCKHURST COLLEGE $ 268.50 90675 BETSY ROSS OF LINCOLN AVE $ 382.50 90676 R & S DISTRIBUTORS INC $ 200.25 90677 SAFETY KLEEN CORP $ 184.50 90678 SCAN-AM $ 154.00 90679 DON SCHATZ $ 150.00 90680 JON SCHMITT $ 65.00 90681 SELECT BEVERAGES INC $ 102.00 90682 SMITH ENGINEERING CONSULT $ 2838.96 90683 STANS OFFICE MACHINES INC $ 332.56 90684 EDWARD STAUBER WHOLESALE $ 505.00 90685 SULLIVAN FOODS $ 79.20 90686 SUMMERS PORTABLE TOILETS $ 293.25 90687 THELEN SAND & GRAVEL INC $ 11728.40 90688 TJ CONEVERA'S INC $ 344.00 90689 TRAFFIC CONTROL & $ 636.16 90690 TODD TROCKI $ 160.00 90691 UNITED LABORATORIES $ 265.97 90692 UNITED PARCEL SERVICE $ 73.67 90693 WAL-MART STORES INC $ 119.83 90694 WARREN ASSOCIATES $ 6500.00 90695 WASTE MANAGEMENT NORTH $ 1225.00 90696 THE WATER WORKS $ 50.00 90697 WILLAMETTE INDUSTRIES INC $ 2424.00 90698 JANICE H WILLIAMS $ 59.98 90699 WOLF CAMERA & VIDEO $ 355.37 90700 WATSON WYATT & COMPANY $ 215.00 90701 MIGUEL C ZARATE $ 50.00 90703 ZUKOWSKI ROGERS FLOOD & $ 14845.36 August 19, 1998 Page 3 90704 ADORJAN, ED $ 35.00 90705 ANDERSON, ARNOLD $ 35.00 90706 BLASINSKI, JOHN $ 35.00 90707 BURDICK, DAWN $ 35.00 90708 CAHA, RONALD & SHARI $ 1611.00 90709 DIXON, SCOTT $ 30.00 90710 DOMINICKS $ 30.00 90711 DRESS BARN $ 60.00 90712 GILPIN, BARBARA $ 35.00 90713 GREEN TREE DAY CARE $ 65.00 90714 GUIDA, DEBBIE $ 65.00 90715 HEINZ, MICHAEL $ 35.00 90716 HOTEL PERE MARQUETTE $ 224.13 90717 HOWARD, SHAWN $ 65.00 90718 IMAGETIC $ 30.00 90719 KONOPKA, PHILIP $ 30.00 90720 KREIER, ROBERT $ 19.00 90721 KONCZAK, GERRI $ 35.00 90722 LENNON, MARY $ 35.00 90723 LINDAUR, DEBORAH $ 35.00 90724 LOW, ROBERT $ 35.00 90725 MORRIS, BELINDA $ 65.00 90726 NATIONAL TRUST FOR $ 45.00 90727 RENAISSANCE HOTEL-SPRGFLD $ 66.00 90728 SOSINSKI, DAVID $ 50.00 90729 SCHLEUSNER, JOHN $ 40.00 90730 SMITH, GARY $ 35.00 90731 WEBER, MARYLOU $ 35.00 90732 WRIGHT, CHARLOTTE $ 143.00 Report Totals 210318.64 WATER SEWER FUND: CHECK# VENDOR NAME AMOUNT 14547 BJORKMAN'S ACE HARDWARE $ 283.79 14548 ALEXANDER LUMBER CO $ 307.48 14549 AMERITECH $ 536.50 14550 ARROW UNIFORM RENTAL INC $ 324.25 14551 BAXTER & WOODMAN $ 1690.00 14552 BONCOSKY OIL COMPANY $ 376.84 14553 BOTTS WELDING & TRK SERV $ 188.44 14554 COMED $ 14.19 14555 D'ANGELO NATURAL SPRING $ 45.50 14556 D & J AUTOMOTIVE SUPPLY $ 16.96 14557 ED'S RENTAL & SALES INC $ 42.00 14558 FREUND INTERNATIONAL $ 5.70 14559 WILLIAM J GITZKE D/B/A $ 60.00 14560 GEOCORP INDUSTRIAL $ 62.21 14561 GARY GOUGH $ 84.20 14562 W W GRAINGER INC $ 1150.69 14563 GUNDERSON & SON $ 68.25 14564 THE KJELL CORPORATION $ 3045.00 14565 KTD MANUFACTURING AND $ 237.05 14566 MAIN PAINT & DECORATING $ 8.62 14567 MARBLEHEAD LIME COMPANY $ 1964.85 14568 MEYER MATERIAL COMPANY $ 83.54 14569 MIDWEST METER INC $ 3978.94 14570 MIDWEST CHLORINATING & $ 275.00 14571 MCHENRY ANALYTICAL WATER $ 303.00 14572 MCHENRY AUTO PARTS $ 12.21 14573 MCHENRY COUNTY SUPPLY INC $ 378.83 14574 MCHENRY ELECTRIC CO INC $ 62.96 14575 NCL OF WISCONSIN INC $ 285.20 14576 NICOR GAS $ 52.93 14577 NORTHWEST ELECTRICAL $ 90.08 14578 PETERSEN SAND & GRAVEL $ 70.00 14579 RIDGEVIEW ELECTRIC INC $ 107.10 14580 ROWELL CHEMICAL CORP $ 1819.50 14581 SAFETY KLEEN CORP $ 217.50 14582 JON SCHMITT $ 156.49 14583 TONKA EQUIPMENT COMPANY $ 815.07 14584 UNDERGROUND PIPE & VALVE $ 1040.00 14585 U S FILTER LAKE BLUFF $ 980.48 14586 USA BLUE BOOK $ 195.24 14587 WOODLAND RECYCLING & $ 4537.65 Report Totals 25974.24 Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID-WILLIAM H.ALTHOFF PARK WASHROOM/CONCESSION/STORAGE BUILDING Director of Parks and Recreation Merkel informed council bids were sought for the construction of the William H. Althoff Washroom/Concession/Storage Building. Five bids were submitted and opened on Tuesday, August 4, 1998. The City of McHenry's 1998-1999 Budget reflects $65,000 for this project. However, the architect's estimate was $105,196. The low bidder was Carmichael Construction Inc. of Marengo, Illinois for $98,990. A brief discussion followed regarding the disparity between the budgeted amount and the submitted low bid amount. August 19, 1998 Page 4 Motion by McClatchey, seconded by Bolger, to award the construction contract for the William H. Althoff Park Washroom/Concession/Storage Building to Carmichael Construction Inc. of Marengo, Illinois, in an amount not-to-exceed $98,990. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda recognized Mr. and Mrs. James L. Althoff in the audience. Mr. Althoff had donated the property for the William H. Althoff Park in 1991 . Learning of the project's $23,000 shortfall, Mr. and Mrs. Althoff offered to donate $23,000 to the City of McHenry to facilitate the completion of this project. A $23,000 check was then presented to the City of McHenry by Mr. and Mrs. Althoff. Mr. Althoff, noting his father was once a City of McHenry Alderman, stated his pleasure in being able to again contribute to his City, which has been good to his family and himself. ILLINOIS ROUTE 120 IMPROVEMENTS Mayor Cuda, reminding Council of the Illinois Department of Transportation's ODOT) notification regarding the imminent Route 120 road improvement project slated to run through the City of McHenry from Illinois Route 31 west to Charles Road, introduced Ed Wilson of IDOT. Mr. Wilson, an area programmer, had graciously agreed to attend this evening's regularly scheduled Council meeting in response to City Administrator Lobaito's invitation as per Council direction. Mr. Wilson informed Council the State of Illinois allocated $1 1 .5 million for road improvement projects, of Those funds, $6 million will directly impact the City of McHenry. In addition to the Illinois Route 120 improvements, Illinois Route 31 improvements from Route 120 south to High Street, are also scheduled. Mr. Wilson stated these projects are scheduled in an orderly methodical manner. Regarding the lighting scope and cost responsibility outlined by IDOT in their August 6, 1998 letter to the City of McHenry, Mr. Wilson referenced page 12, Section 11 , number 3, paragraphs A and B of the State Municipal Agreement Policy. Paragraph A states "the total cost of lighting and energy costs for operation shall be borne by the municipality when the municipality determines street lighting is to be included in the improvement." Paragraph B states "the municipality shall be responsible for the cost of modernization and betterment of street lighting systems it installed or caused to be installed." Sidewalk needs are shared equally between the municipality and State, except for the removal, not replacement, of deteriorating sidewalks. Mr. Wilson also noted the replacement of lost on-street parking spaces may be shared equally between the State and municipality. Maintenance costs, however, are fully the responsibility of the municipality. In response to Alderman McClatchey's inquiry, Mr. Wilson stated he had no explanation as to the tardiness of the Illinois Department of Transportation's notification regarding the Illinois Route 120 project's inception and significant associated costs. A lengthy discussion followed. Mayor Cuda noted again his quarterly attendance at Council of Mayors meetings where all State and federally funded road projects are discussed. He was notified in May of this year of the possibility of the Illinois Route 120 road improvement project's rescheduling for the Spring 1999 construction season. At this time, he was not informed of any associated costs for this project. Although the Illinois Department of Transportation is estimating a $750,000 cost to the City of McHenry for lighting replacements as part of the Illinois Route 120 road improvement project, matching funds for traffic signal modernization and determined sidewalk installation, inflates the total cost to the City of McHenry to approximately $1 ,000,000. Further discussion followed with Mr. Wilson suggesting the City of McHenry compose and forward a letter to District 1 Engineer John P. Kos, P.E., citing the City of McHenry's financial hardship and requesting a meeting to discuss available alternatives and/or options. In addition, Mr. Wilson will be making a verbal report of this evening's meeting to his superiors at IDOT. August 19, 1998 Page 5 Mayor Cuda expressed Council's support for the project, however, the financial burden to be borne by the City of McHenry was unacceptable. Alderman Bolger supported Mayor Cuda's statement and expressed the City of McHenry's need for more financial support from IDOT. Mr. Wilson, referencing the State of Illinois's five year transportation program, explained, after the five year expenditure by the State of Illinois, totalling millions of dollars, 3,000 miles of roadway and 800 bridges will still be deficient. Monies allocated for transportation improvements need also be spent on public transportation improvements, including Metra, RTA and Pace services. Some discussion followed `— regarding other local municipalities involved in State roadway improvement projects. Mr. Wilson suggested Council investigate how the street lights along Route 120 within the corporate limits of the City of McHenry were installed originally. If IDOT installed the street lights originally, the total cost for their reinstallation would be borne by IDOT. In response to City Attorney McArdle's inquiry, Mr. Wilson stated no process and/or procedure existed to request a waiver from the State of Illinois. Mr. Wilson concurred with City Attorney McArdle's suggestion to cite the City's financial hardship if this project were let in September and scheduled construction for the Spring of 1999. In response to Alderman Murgatroyd's inquiry, Mr. Wilson informed Council the letters "MYP" stood for "Multi Year Program". Mr. Wilson also recommended the City of McHenry request this phase of the project beginning at Illinois Route 31 west to Charles Road be postponed and absorbed as a portion of the proposed later project phases. Additional discussion occurred regarding the City of McHenry's plan to improve the Shamrock Lane and Illinois Route 31 intersection with a traffic signal installation and lane improvements. Mr. Wilson stated although monies have been allocated for the project, the project may not in fact be funded. Mr. Wilson noted IDOT's policy to prohibit the installation of traffic signals which benefit a private thoroughfare. A lengthy discussion ensued. Mayor Cuda informed Mr. Wilson the City of McHenry was in receipt of a letter from IDOT agreeing to the installation of a traffic signal at the intersection of Illinois Route 31 and Shamrock Lane to the City of McHenry's construction of lane improvements from Bull Valley Road south to the Shamrock Lane and Illinois Route 31 intersection. Mr. Wilson suggested the City of McHenry rectify the situation and convert the private street to a public thoroughfare. Mayor Cuda and Council thanked Mr. Wilson for his attendance and time. AWARD OF BID - WILLIAM J. ALTHOFF PARK PARKING LOT/UTILITY EXTENSION Director of Parks and Recreation Merkel informed Council bids were sought for the parking lot improvements and utility extension for the William H. Althoff Park. Two bids were submitted and opened on Tuesday, August 4, 1998. The low bidder was G. Rabine and Sons, Inc. of Spring Grove, Illinois. The bids were tabulated and reviewed by project engineers, Smith Engineering. Bid costs have slightly exceeded Smith Engineering's project estimates in three areas: • Utilities; • Industrial Drive resurfacing; • Parking lot alternatives. City Administrator Lobaito noted, in light of the increased costs, Staff has elected to exclude the parking lot alternatives, reducing the project's total cost to $184,475. Some discussion followed regarding the significant difference between the project's budgeted amount and the bid quotation. Finance Committee Chairman Alderman Murgatroyd suggested the Parks and Recreation Committee review the Parks Capital Expenditure Budget and determine what project and/or projects be deferred to the 1999-2000 Fiscal Year to remain within budget. August 19, 1998 Page 6 Motion by McClatchey, seconded by Bolger, to award the bid for the Parking Lot Improvements and Utility Extensions for the William H. Althoff Park to the low bidder, G. Rabine and Sons, Inc. of Spring Grove, Illinois, in an amount not-to-exceed $184,475. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda noted the July Treasurer's Report reflected a revenue reserve of $3.6 million. AWARD OF QUOTE - WILLIAM H. ALTHOFF PARK FIELD DRAINAGE Director of Parks and Recreation Merkel informed Council proposals were sent to nine landscape contractors and excavation companies in July, requesting price quotations for specified drainage improvements at the William H. Althoff Park. As only one contractor responded, a revised proposal with a scaled-down version of the drainage tile system, was again sent to landscape contractors and excavation companies. Again, only one contractor, Custom Landscaping of McHenry, Illinois, responded, in an amount of $7,584.50. It is the recommendation of Staff to award the quote for field drainage improvements at William H. Althoff Park to the contractor who submitted the lowest proposal, Custom Landscaping of McHenry, Illinois in an amount not-to-exceed $7,584.50. Motion by Glab, seconded by Bolger, to award the Field Drainage Improvements for the William H. Althoff Park to Custom Landscaping of McHenry, Illinois, the lowest submitted proposal, in an amount not-to-exceed $7,584,50. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. In response to Alderman Baird's inquiry, City Administrator Lobaito reassured Council this drainage work will correct the standing water problem in the William H. Althoff Park's westernmost corner. AUTHORIZATION TO SOLICIT QUOTATIONS ON DIVING STAND FOR KNOX PARK POOL Director of Parks and Recreation Merkel reported the 1998-1999 Budget includes $10,000 for the purchase and installation of a three-meter diving stand at Knox Park Swimming Pool. Staff has selected a unit that can be installed without extensive renovation to the pool deck prior to the next summer season. Eight different pool supply companies will be sent price quotation forms on this unit which has an estimated price of approximately $8,400 to $8,700. Director Merkel requested Council consider the additional purchase of two diving boards if monies were yet available after the purchase of the diving stand. City Administrator Lobaito stated a total cost for the purchase of the diving stand and boards will be submitted for Council approval. Motion by Murgatroyd, seconded by Glab, to authorize Staff to solicit price quotations for the purchase of a three-meter diving stand to be installed at Knox Park Pool. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. August 19, 1998 Page 7 MAIN STREET STORM SEWER INVESTIGATION Director of Public Works Batt reported as per Council direction during Downtown Revitalization discussions, an engineering proposal from the City's engineering firm, Baxter & Woodman, was sought, to investigate Main Street drainage problems. This information is needed prior to further discussion and decision regarding Main Street Revitalization. Director Batt noted if Council authorized this work by Baxter & Woodman, and further engineering is required for this project, the City would be committed to continuing the association with Baxter & Woodman. The 1998-1999 Budget reflects $25,000 for this project. Motion by Glab, seconded by Murgatroyd, to authorize the employment of City engineering firm, Baxter & Woodman, to conduct a field investigation of the existing storm sewers along Main Street east of Illinois Route 31 in an amount not-to-exceed $4,500. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. MAYOR - STATEMENT AND REPORTS Mayor Cuda reported he and City Administrator Lobaito would be meeting with the McHenry County Board's Planning and Development Committee to present the Shamrock Lane and Illinois Route 31 intersection Special Service Area requesting inclusion of properties located outside the corporate limits of the City of McHenry and within McHenry County. COMMITTEE REPORTS Community Development Committee Chairman Alderman McClatchey reported the Community Development Committee had met this evening regarding the Gerstad Builder's advertising sign located at the intersection of Illinois Route 120 and Crystal Lake Road. A resolution had been presented and agreed upon. Mr. Gerstad will remove the existing sign at Illinois Route 120 and Crystal Lake Road prior to October 1, 1998 in exchange for the following conditions: • Installation of two 8' X 8' double-sided advertising signs: • One to be located at the Crystal Lake Road and Bull Valley Road intersection; • The other to be located at the intersection of Draper Road and Bull Valley Road; • Each sign will advertise American Heritage Builders and Gerstad Builders homes with no mention of vehicular entrance via Crystal Lake Road or Dartmoor Drive; • Permit for placement of these signs shall be renewed on an annual basis; • To permit the temporary installation of a 4' X 8' sign at the intersection of Crystal Lake Road and Bull Valley Road advertising American Heritage Homes to be removed prior to October 1 , 1998; • A minimum one-time notification of any sign maintenance violations. A brief discussion followed. Motion by McClatchey, seconded by Bolger, to recommend the approval of a sign request permitting two 8' X 8' double-sided signs advertising both Gerstad Builders and American Heritage Boone Creek Subdivision homes to be renewed on an annual basis; one to be located at the intersection of Crystal Lake Road and Bull Valley Road; the other to be located at the intersection of Draper Road and Illinois Route 120 subject to: • No reference to either Dartmoor Drive or Crystal Lake Road as a vehicular entrance to the subdivision; • The removal of the advertising sign at Illinois Route 120 and Crystal Lake Road no later than October 1 , 1998; • The installation of a 4' X 8' American Heritage temporary advertising sign at the intersection of Bull Valley road and Crystal Lake Road to be removed no later August 19, 1998 Page 8 than October 1, 1998; • A minimum one time notification to be served to both developers if either sign is in violation of City maintenance requirements prior to the denial of the annual renewal permit based on the violation of the maintenance requirements. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd. Voting Nay: Baird. Absent: None. Motion carried. Community Development Committee Chairman Alderman McClatchey also informed Council Mr. Gerstad had requested the violation ticket issued to Gerstad Builders on Friday, August 14, 1998 be rescinded. Some discussion followed. Motion by McClatchey, seconded by Bolger, to rescind the $25 violation ticket issued to Gerstad Builders on Friday, August 14, 1998. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Alderman Glab inquired whether the ticket issued to the American Heritage Developer would be rescinded. Some discussion followed. No formal action was taken. STAFF REPORTS Director of Community Development Napolitano reminded Council the next Comprehensive Plan Steering Committee Meeting was scheduled for next Thursday, August 27, 1998 at 7:30 p.m. here at the Municipal Building. A building permit was issued this week for Midwest Bank of McHenry County, which is constructing a new facility on the south side of Bull Valley Road approximately 1/2 mile west of the Bull Valley Road and Crystal Lake Road intersection. Referencing his memo of August 12, 1998, Director Napolitano noted John Smith is requesting permission to have a Preliminary and Final Plat of Subdivision reviewed simultaneously by the City. The City's current Subdivision Control Ordinance requires the approval of a Preliminary Plat by the Plan Commission and City Council prior to the submittal of a Final Plat and Engineering Plans. Staff explained the simultaneous review of the Preliminary and Final Plat of the proposed 11-acre, 13 single family lot subdivision, would permit the construction and coordination of proposed Green Street improvements in conjunction with the ongoing Phase 3 Green Street project. In response to Council inquiry, City Administrator Lobaito stated Staff had no objection to the request. Some discussion followed with regard to the request to the variance for the proposed cul-de-sac length. Alderman Baird expressed concern with too rapid a review of the proposed subdivision, citing the proximity of this development to high quality wetlands. City Administrator Lobaito stated the Preliminary and Final Plat Review would be as thorough simultaneously as the review of the Preliminary and Final Plat individually. Motion by Bolger, seconded by Glab, to grant a variance to the subdivision review process for the proposed 1 1-acre, 13 single family lot Knox Farm Subdivision, to John Smith, of Smith Engineering Consultants Inc. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Director of Public Works Batt, noting the imminent start of the Illinois Route 120 project, suggested Council schedule a meeting to discuss the proposed improvements and the City's position. Public Works Committee Chairman Alderman Bolger scheduled a Public Works Committee meeting for September 9, 1998 at 7:00 p.m. Director Batt reported Peter Baker and Sons Company will begin to asphalt the new Bull Valley arterial tomorrow, Thursday, August 20, 1998. August 19, 1998 Page 9 Director of Parks and Recreation Merkel reported non-resident registration begins tomorrow, Thursday, August 20, 1998. Director Merkel reported the McHenry Conservation Bike Path construction is progressing. Preliminary road clearing and grading will be noticeable throughout McHenry. The Soccer Federation in recent discussions with Parks and Recreation representatives, has expressed their desire to donate funds to be used for the purchase of soccer equipment, specifically goals. Director Merkel stated this donation may reduce the $5,600 expenditure budgeted by Staff for William H. Althoff Park soccer equipment. The application/resume submission deadline for the Athletic supervisor deadline was July 15, 1998. Five candidates have been scheduled for interviews. A recommendation will appear before Council for formal action sometime during the month of September. Director Merkel also requested Parks and Recreation Committee Chairman Alderman Baird schedule a Parks and Recreation Committee Meeting to discuss a variety of issues, specifically the results and recommendations of Senti & Rubel's Recreational Facility Concept Plan Analysis. Director Merkel also reminded Council of the invitation from Union Pacific representatives for the "For the Children" fund raiser to be held at Petersen Park on Sunday, August 23, 1998 at 9:00 a.m. The Annual Petersen Park Custom Car show is also scheduled for Sunday, August 23, 1998. City Administrator Lobaito stated, as per Council direction, a letter had been sent to McHenry County Highway Transportation Superintendent Michael Magnuson, requesting barricades on the north side of Bull Valley Road guarding against the steep detention pond embankment. City Clerk Althoff requested Council consider establishing Halloween Trick or Treat Hours. She noted Halloween falls on a Saturday this calendar year. Some discussion followed. Motion by McClatchey, to establish official Halloween Trick or Treat hours from 2:30 p.m. to 7:30 p.m. on Saturday, October 31 , 1998. Motion died for lack of a second. Motion by Glab, seconded by McClatchey, to establish official Halloween Trick or Treat Hours from 3:00 p.m. to 8:00 p.m. on Saturday, October 31 , 1998. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. NEW BUSINESS Alderman McClatchey requested Council consider authorizing the patching of Lakewood Road in the Lakewood Subdivision. Motion by McClatchey, seconded by Glab, to authorize Staff to repair annually Lakewood Road in Lakewood Subdivision. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent; None. Motion carried. Alderman Bolger reported he, Northeastern Illinois Planning Commission (NIPC) representative Bob Kirschner, and City of McHenry Engineering Inspector Dan Marcinko, inspected the Anne Street drainage ditch area and the Whispering Oaks silt pond. A previously unknown 24- inch pipe running from Nunda Township was discovered. Engineering Inspector Marcinko will investigate its source further. NIPC representative Bob Kirschner will be investigating grant possibilities for additional monies. Alderman Glab also noted the increased sediment buildup in Boone Creek near Oakwood Drive. He requested Staff investigate possible corrections to the buildup. August 19, 1998 Page 10 EXECUTIVE SESSION Motion by Bolger, seconded by Glab, to go into Executive Session to discuss Property Acquisition and Personnel Matters at 9:40 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:40 p.m. Motion by Bolger, seconded by Murgatroyd, to go back into Open Session at 10:15. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 10:15 p.m. Motion by Bolger, seconded by McClatchey, to grant a 4% salary increase, retroactive to July 9, 1998, to City Administrator John Lobaito for an annual salary of $71 ,770. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. r ADJOURNMENT Motion by McClatchey, seconded by Glab to adjourn the meeting at 10:18 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. The meeting adjourned at 10:18 p.m. CITY C ERK MAYOR