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HomeMy WebLinkAboutMinutes - 09/02/1998 - City Council REGULAR MEETING SEPTEMBER 2, 1998 The Regular Meeting of the McHenry City Council was called to order by Mayor Cuda at 7:30 P.M. on Wednesday, September 2, 1998 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, McClatchey. Alderman Baird arrived at 7:33 p.m. Alderman Murgatroyd arrived at 7:35 p.m. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police Joyce, Director of Public Works Batt, Director of Parks and Recreation Merkel, Director of Community Development Napolitano. Absent: None. TEN MINUTE PUBLIC INPUT SESSION Anton Rebel of 4009 Maple Avenue addressed Council stating a group of concerned citizens will be promoting the concept of year-round schools in response to McHenry Elementary School District 15 and McHenry High School District 156 referendum question appearing on the November ballot. Alderman Baird arrived at 7:33 p.m. Mr. Rebel encouraged Council and the general public to be informed and vote November 3, 1998. Alderman Murgatroyd arrived at 7:35 p.m. CONSENT AGENDA Motion by Bolger, seconded by Glab, to approve the Consent Agenda as follows: 1 . City Council Meeting Minutes; - August 12, 1998 Regular Meeting; - August 19, 1998 Regular Meeting. 2. Picnic/Beer Permit Requests; 3. Payment No. 5 to Car-Min Construction for Miscellaneous Sewerage Repairs in the amount of $71 ,493.32. 4. List of Bills. GENERAL FUND: CHECK# VENDOR NAME AMOUNT 90764 MIKE ALBERTINI $ 12.00 90765 GREG BAZILEWICH $ 40.00 90766 DON BENTZ $ 120.00 90767 CORPORATION FOR OPEN LAND $ 2887.67 90768 CORNERSTONE MATERIAL $ 25.00 90769 JEFF FOWLER $ 120.00 90770 BRUCE HARRIS & ASSOC INC $ 100.50 90771 CAROL HOLIAN $ 33.30 90772 ILLINOIS FIRE & POLICE $ 31.78 90773 TED JUSKE $ 60.00 90774 KTD MANUFACTURING AND $ 29.49 90775 GERALD LUBBEN $ 180.00 90776 PHILLIP MAGGIO $ 15.00 90777 MIKE MALISZEWSKI $ 20.00 90778 LORENE MARCINEK $ 16.64 90779 LYNN G MARTENSON $ 168.74 90780 PETE MERKEL $ 225.00 90781 MUNICIPAL CLERKS OF $ 60.00 90782 MCHENRY COUNTY SUPPLY INC $ 163.07 90783 CHRISTINE NEWMAN $ 22.49 90784 NORTHERN ILLINOIS SPECIAL $ 56195.00 90785 NORTHWESTERN ILLINOIS $ 50.00 90786 PACE $ 7026.37 90787 KRISTINE PAPROCKI $ 20.91 ' 90788 PITNEY BOWES $ 217.20 90789 PLANNING RESOURCES INC $ 3654.75 90790 RADICOM INC $ 52.38 90791 RAYMARK OFFICE PRODUCTS $ 275.87 90792 R & D AUTO BODY $ 2150.00 90793 REESE RECREATION PRODUCTS $ 481.00 90794 RIDGEVIEW ELECTRIC INC $ 2937.04 90795 R & N TRUCKING INC $ 150.00 90796 SCAN-AM $ 1832.50 90797 SHERMAN MECHANICAL INC $ 847.55 90798 S & S ARTS & CRAFTS $ 621.52 90799 HENRY A ST CLAIR $ 200.00 90800 STANS OFFICE MACHINES INC $ 210.76 90801 KERRY STERBENZ $ 44.78 90802 SUPERWASH $ 100.70 90803 TOWN & COUNTRY POWER $ 272.81 90804 TRAFFIC CONTROL & $ 111.31 90805 TODD TROCKI $ 80.00 90806 UNITED PARCEL SERVICE $ 71.07 September 2, 1998 Page 2 90807 UNITED STATES POSTAL SERV $ 1200.00 90808 WARNING LITES OF ILLINOIS $ 485.41 90809 BENJAMIN WINKELMAN $ 65.00 90810 ZARNOTH BRUSH WORKS INC $ 101.00 90811 ZEP MANUFACTURING COMPANY $ 43.99 90812 JOSEPH ZELEK $ 100.00 90813 BENBENEK, RAYMOND $ 25.00 90814 BEAMN, BILL $ 25.00 90815 BRAKE PARTS $ 25.00 90816 BAUER, MARVIN $ 35.00 90817 CARLSON, ERIC $ 18.10 90818 CIESIELSKI, REBECCA $ 95.00 90819 CRANDALL, MARGARET $ 35.00 90820 DAMIANI, JEFF $ 25.00 90821 DEENER, SUSAN $ 35.00 90822 DONAHUE, ED $ 25.00 90823 FABRIK MOLDED PLASTICS $ 25.00 90824 FLICEK, DIANE $ 35.00 90825 FREUND, MICHAEL $ 25.00 90826 G.B.I. INC $ 60.00 90827 GORMAN, JOHN $ 35.00 90828 GRALA, DELPHINE $ 25.00 90829 GRIMES, STEVE $ 25.00 90830 GYPSUM SUPPLY $ 25.00 90831 HANSEN, DEBORAH $ 25.00 90832 HILL, SANDRA $ 25.00 90833 HERDRICH, CHAS, & SON $ 25.00 90834 HETLET, CHAD $ 25.00 90835 HARDING, MIKE $ 21.24 90836 HORIZONTALS $ 50.00 90837 HOWARD, SCOTT $ 25.00 90838 HOUSE, RON $ 95.00 90839 JABLONSKI, JACK $ 25.00 90840 JENSEN, KURT $ 155.00 90841 KUECHEL, BILL $ 25.00 90842 LAMBERT, DAVE $ 25.00 90843 LAROSE, MARK $ 25.00 90844 KUTHE, JOAN $ 35.00 90845 MEIER, TANYA $ 65.00 90846 MODINE MFG COMPANY $ 125.00 90847 MCBRIDE, KATIE $ 87.00 90848 NIMC CENTEGRA $ 65.00 90849 O'HALLERAN, FRED $ 65.00 90850 OTHICK, MARK $ 25.00 90851 RAHOI, GINA $ 35.00 90852 REICHE, ROSA $ 35.00 90853 ROYAL OMEGA GRAPHICS $ 25.00 90854 SCHIMKE, PHIL $ 25.00 90855 SMITH, SCOTT $ 25.00 90856 SHAY, DEBRA $ 35.00 90857 TRENCH-IT $ 25.00 90858 VOGT, MARK $ 25.00 90859 WALLACE, KEN $ 25.00 90860 WIMMELL, STEVE $ 25.00 --� 90861 ZAMUDIO, ARTURO $ 30.00 Report Totals 85850.94 WATER SEWER FUND: CHECK# VENDOR NAME AMOUNT 14592 MCHENRY COUNTY SUPPLY INC $ 73.50 14593 PITNEY BOWES $ 54.30 14594 ROWELL CHEMICAL CORP $ 1868.88 14595 UNITED STATES POSTAL SERV $ 300.00 14596 U S FILTER LAKE BLUFF $ 814.85 14597 USA BLUE BOOK $ 17.68 14598 WOODLAND RECYCLING & $ 3042.00 14599 PECHOUS, ROGER $ 42.50 Report Totals 6213.71 Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. FINAL PLAT - BOONE CREEK UNIT TWO Boone Creek Venture Developers David Backhaus and Roger Gerstad were in attendance. Director of Community Development Napolitano reported Boone Creek Venture developers David Backhaus and Roger Gerstad are seeking Council approval of the Boone Creek Phase 2 Final Plat. The subject property is located at the southeast corner of Curran Road and Dartmoor Drive, consisting of approximately 23 _ acres. Director Napolitano noted the Backhaus properties on Curran Road which were recently incorporated into the Preliminary Plat for the Boone Creek Venture Subdivision, are not included within Phase 2 of this development. The property is zoned RS-2 and consists of 68 single family lots. No additional detention areas are required for this developmental phase as the detention areas developed as part of the Boone Creek Venture Phase 1 development serve Phase 2 as well. City Administrator Lobaito noted berming along Curran Road and Dartmoor Drive remains the unresolved issue. Berms of approximately three feet in height and twenty feet wide at the base have been installed along Dartmoor Drive and Curran Road. In addition, the developers have placed a note on the Final Plat indicating "the berm shall not be removed and is the maintenance responsibility of each respective lot owner." Staff, however, requested during the review of the subdivision, that an additional note September 2, 1998 Page 3 be added to the plat prohibiting fencing within the 30' building setback along Dartmoor Drive and Curran Road. The request is made in an attempt to maintain the integrity of the berming and landscaping required by the City along these roads. Individual lot owners may be able to enclose sections of the berming within a private fence, without the restrictions. In addition, rear yard fencing along Dartmoor Drive was never addressed during the Final Plat approval of Boone Creek Venture Phase 1 . The opportunity currently exists to correct this oversight. Mr. Gerstad informed Council contracts exist on six lots within Boone Creek Venture's Phase 1. These property owners would require individual contact to obtain consent to the proposed Phase 1 fencing restrictions along Dartmoor Drive. In response to Council inquiry, City Administrator Lobaito noted the current City of McHenry Municipal Code prohibits fencing within 30' of the road right-of-way line. A number of fence variances have, however, been granted. Council required the following restrictions placed on the Hillside/Pebble Creek Final Plat to address the berm and fencing requirements along Green Street: "Fencing parallel to the rear property line limited to a five foot high board on board fence installed at the 30 foot rear yard building ling. All fencing must be uniform in color, shape, design and installation." Mr. Gerstad stated the developers were prepared at Council direction to remove the berm along Dartmoor Drive or agree to a five foot high board on board fence installed at the ten foot rear yard building line. He stated the ten foot restriction would technically be in compliance with the Municipal Code if the twenty foot berm base was taken into consideration. He stated requiring a 30 foot setback beyond the twenty foot berm base would be too prohibitive, reducing the affected back yards by half. A lengthy discussion followed. In response to Council inquiry, City Attorney McArdle stated a resolution could be passed authorizing an amendment to the Boone Creek Venture Subdivision Phase 1 Final Plat requiring the addition of the same fence restrictive language as would appear on the Final Plat of Boone Creek Venture Subdivision Phase 2. ._.. In response to Alderman Glab's inquiry regarding berm maintenance, Staff explained maintenance was the stated responsibility of the affected property owner. Mr. Gerstad noted natural vegetation was the only requirement for berming along Dartmoor Drive. It was the intent of the developers to install significant landscaping only along Curran Road, and to plant only grass along Dartmoor Drive. In response to Alderman Murgatroyd's request for clarification, fencing would be restricted to a five foot high board on board type. Motion by Baird, seconded by McClatchey, to acknowledge the positive recommendation from the Plan Commission, and approve the Boone Creek Venture Subdivision Unit Two Final Plat prepared by Howard Surveying with a revision date of June 30, 1998, subject to the following: • Inclusion of the following restrictive language: Fencing parallel to the rear property line is limited to a five foot high board on board fence installed at the anterior base of the existing twenty foot berm; • All fencing must be uniform in color, shape, design and installation; • To pass a resolution authorizing the amendment of Boone Creek Venture Subdivision Phase 1 Final Plat to include the following restrictive language: Fencing parallel to the rear property line limited to a five foot high board on board fence installed at the 20 foot rear yard building ling. All fencing must be uniform in color, shape, design and installation. • To further investigate the landscaping requirements for Dartmoor Drive found in the Boone Creek Venture Subdivision Development; • To contact the six property owners currently under contract with Boone Creek Venture Phase 1 to obtain their concurrence with the proposed Phase 1 fence requirement amendments. Voting Aye: McClatchey, Murgatroyd, Baird. Voting Nay: Bolger, Glab. Absent: None. Motion carried. September 2, 1998 Page 4 It was the understanding of full Council if the six property owners currently under contract with Boone Creek Venture Phase 1 do not agree to the proposed Plat amendment regarding rear yard fence restrictions, any rear yard fencing installed by these property owners would be in full compliance with the City of McHenry's current Municipal Code fence requirements. Council should avoid approving any future fence variance requests from property owners in this subdivision. VARIANCE REQUEST FOR DRIVEWAY WIDTH - MARIANNE STOPEN, 4608 BONNER DRIVE Director of Community Development Napolitano reported the Community —` Development Committee at its August 5, 1998 meeting, denied Ms. Stopen's request for a driveway variance by a 2-1 vote. The Committee, however, requested Staff work with Ms. Stopen to develop an acceptable plan for full City Council consideration. Ms. Stopen's original variance request was for a 34.5 foot driveway width to permit the parking accommodation for a newly-purchased motor home. The City of McHenry's current Municipal Code permits a maximum driveway width of 20 feet measured at the sidewalk or front property line. Two options were presented for Council consideration. Option 1 permits the existing driveway to taper from the twenty foot street width to 36 feet at the front property line. Option 2 permits the existing driveway width to be increased by five feet to twenty five feet from the street to the front property line. It is Staff's recommendation to approve Option 2 if Council determines a variance is appropriate. Director of Community Development Napolitano noted Option 2 is consistent with Council action approving a driveway variance for Gerstad Builders in the Timber Trails Townhouse Development. Some discussion followed with Community Development Committee members Aldermen Bolger and McClatchey approving Option 2. Alderman Murgatroyd, also a member of the Community Development Committee, requested Council consider restricting the variance stating the permitted use of the driveway variance shall only be for the ingress/egress of a recreational vehicle. He noted this restriction would prohibit vehicular parking on the additional five foot driveway extension. Alderman Glab expressed his concern with the property owner's maintenance of two recreational vehicles on the property in violation of the City of McHenry's current Municipal Code. Motion by McClatchey, seconded by Baird, to grant a driveway width variance to Marianne Stopen of 4608 Bonner Drive, permitting a five foot driveway extension to 25 feet from the street to the front property line, restricting the five foot driveway extension usage to only the ingress/egress of one recreational vehicle. Voting Aye: Bolger, McClatchey, Baird. Voting: Glab, Murgatroyd. Absent: None. Motion carried. LIQUOR LICENSE REQUEST AND AMENDMENT TO MUNICIPAL CODE, ALCOHOLIC BEVERAGES ORDINANCE, INCREASING NUMBER OF CLASS "F" LIQUOR LICENSES Mayor Cuda informed Council he had received an application for a new liquor license from Ken Wodek Jr. who intends to open a liquor store at the McHenry Plaza Shopping Center on Richmond Road east of Applebee's Restaurant. Mr. Wodek intends to open an Armanetti's Liquor Store selling packaged beer and liquor, requiring a Class F Liquor License. Mr. Wodek addressed Council noting he had been the owner/operator of the Armanetti's Store in Barrington, Illinois. He has been in the liquor sales business for the past 21 years. In response to Alderman McClatchey's inquiry, Mr. Wodek stated he was familiar with the newly-approved tobacco ordinance. September 2, 1998 Page 3 be added to the plat prohibiting fencing within the 30' building setback along Dartmoor Drive and Curran Road. The request is made in an attempt to maintain the integrity of the berming and landscaping required by the City along these roads. Individual lot owners may be able to enclose sections of the berming within a private fence, without the restrictions. In addition, rear yard fencing along Dartmoor Drive was never addressed during the Final Plat approval of Boone Creek Venture Phase 1 . The opportunity currently exists to correct this oversight. Mr. Gerstad informed Council contracts exist on six lots within Boone Creek Venture's Phase 1 . These property owners would require individual contact to obtain consent to the proposed Phase 1 fencing restrictions along Dartmoor Drive. In response to Council inquiry, City Administrator Lobaito noted the current City of McHenry Municipal Code prohibits fencing within 30' of the road right-of-way line. A number of fence variances have, however, been granted. Council required the following restrictions placed on the Hillside/Pebble Creek Final Plat to address the berm and fencing requirements along Green Street: "Fencing parallel to the rear property line limited to a five foot high board on board fence installed at the 30 foot rear yard building ling. All fencing must be uniform in color, shape, design and installation." Mr. Gerstad stated the developers were prepared at Council direction to remove the berm along Dartmoor Drive or agree to a five foot high board on board fence installed at the ten foot rear yard building line. He stated the ten foot restriction would technically be in compliance with the Municipal Code if the twenty foot berm base was taken into consideration. He stated requiring a 30 foot setback beyond the twenty foot berm base would be too prohibitive, reducing the affected back yards by half. A lengthy discussion followed. In response to Council inquiry, City Attorney McArdle stated a resolution could be passed authorizing an amendment to the Boone Creek Venture Subdivision Phase 1 Final Plat requiring the addition of the same fence �. restrictive language as would appear on the Final Plat of Boone Creek Venture Subdivision Phase 2. In response to Alderman Glab's inquiry regarding berm maintenance, Staff explained maintenance was the stated responsibility of the affected property owner. Mr. Gerstad noted natural vegetation was the only requirement for berming along Dartmoor Drive. It was the intent of the developers to install significant landscaping only along Curran Road, and to plant only grass along Dartmoor Drive. In response to Alderman Murgatroyd's request for clarification, fencing would be restricted to a five foot high board on board type. Motion by Baird, seconded by McClatchey, to acknowledge the positive recommendation from the Plan Commission, and approve the Boone Creek Venture Subdivision Unit Two Final Plat prepared by Howard Surveying with a revision date of June 30, 1998, subject to the following: • Inclusion of the following restrictive language: Fencing parallel to the rear property line is limited to a five foot high board on board fence installed at the anterior base of the existing twenty foot berm; • All fencing must be uniform in color, shape, design and installation; • To pass a resolution authorizing the amendment of Boone Creek Venture Subdivision Phase 1 Final Plat to include the following restrictive language: Fencing parallel to the rear property line limited to a five foot high board on board fence installed at the 30 foot rear yard building ling. All fencing must be uniform in color, shape, design and installation. • To further investigate the landscaping requirements for Dartmoor Drive found in the Boone Creek Venture Subdivision Development; • To contact the six property owners currently under contract with Boone Creek Venture Phase 1 to obtain their concurrence with the proposed Phase 1 fence requirement amendments. Voting Aye: McClatchey, Murgatroyd, Baird. Voting Nay: Bolger, Glab. Absent: None. Motion carried. September 2, 1998 Page 4 It was the understanding of full Council if the six property owners currently under contract with Boone Creek Venture Phase 1 do not agree to the proposed Plat amendment regarding rear yard fence restrictions, any rear yard fencing installed by these property owners would be in full compliance with the City of McHenry's current Municipal Code fence requirements. Council should avoid approving any future fence variance requests from property owners in this subdivision. VARIANCE REQUEST FOR DRIVEWAY WIDTH - MARIANNE STOPEN, 4608 BONNER DRIVE Director of Community Development Napolitano reported the Community Development Committee at its August 5, 1998 meeting, denied Ms. Stopen's request for a driveway variance by a 2-1 vote. The Committee, however, requested Staff work with Ms. Stopen to develop an acceptable plan for full City Council consideration. Ms. Stopen's original variance request was for a 34.5 foot driveway width to permit the parking accommodation for a newly-purchased motor home. The City of McHenry's current Municipal Code permits a maximum driveway width of 20 feet measured at the sidewalk or front property line. Two options were presented for Council consideration. Option 1 permits the existing driveway to taper from the twenty foot street width to 36 feet at the front property line. Option 2 permits the existing driveway width to be increased by five feet to twenty five feet from the street to the front property line. It is Staff's recommendation to approve Option 2 if Council determines a variance is appropriate. Director of Community Development Napolitano noted Option 2 is consistent with Council action approving a driveway variance for Gerstad Builders in the Timber Trails Townhouse Development. Some discussion followed with Community Development Committee members Aldermen Bolger and McClatchey approving Option 2. Alderman Murgatroyd, also a member of the Community Development Committee, requested Council consider restricting the variance stating the permitted use of the driveway variance shall only be for the ingress/egress of a recreational vehicle. He noted this restriction would prohibit vehicular parking on the additional five foot driveway extension. Alderman Glab expressed his concern with the property owner's maintenance of two recreational vehicles on the property in violation of the City of McHenry's current Municipal Code. Motion by McClatchey, seconded by Baird, to grant a driveway width variance to Marianne Stopen of 4608 Bonner Drive, permitting a five foot driveway extension to 25 feet from the street to the front property line, restricting the five foot driveway extension usage to only the ingress/egress of one recreational vehicle. Voting Aye: Bolger, McClatchey, Baird. Voting: Glab, Murgatroyd. Absent: None. Motion carried. LIQUOR LICENSE REQUEST AND AMENDMENT TO MUNICIPAL CODE, ALCOHOLIC BEVERAGES ORDINANCE, INCREASING NUMBER OF CLASS "F" LIQUOR LICENSES Mayor Cuda informed Council he had received an application for a new liquor license from Ken Wodek Jr. who intends to open a liquor store at the McHenry Plaza Shopping Center on Richmond Road east of Applebee's Restaurant. Mr. Wodek intends to open an Armanetti's Liquor Store selling packaged beer and liquor, requiring a Class F Liquor License. Mr. Wodek addressed Council noting he had been the owner/operator of the Armanetti's Store in Barrington, Illinois. He has been in the liquor sales business for the past 21 years. In response to Alderman McClatchey's inquiry, Mr. Wodek stated he was familiar with the newly-approved tobacco ordinance. September 2, 1998 Page 5 Motion by Glab, seconded by Murgatroyd, to approve the issuance of a Class F Liquor License to Ken Wodek Jr. d/b/a Ken's Liquor's Inc. for an Armanetti's Liquor Store located at 1712-1730 North Richmond Road, McHenry, and to pass an ordinance amending the number of Class F Liquor Licenses from seven to eight. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR RE-ROOFING PETERSEN DAIRY BARN - PETERSEN FARM PROPERTY City Administrator Lobaito informed Council, as per the purchase contract with Robert Petersen for the Petersen Farm located at 4112 West McCullom Lake Road, bids were sought for the re-roofing of the Petersen Dairy Barn. City Administrator Lobaito noted the 1997-1998 Budget reflects $17,000 for this project. The bid opening was scheduled for Tuesday, August 18, 1998. A total of four bids were submitted. The low bidder was Copley Roofing Inc. of Crystal Lake, Illinois, with a bid of $13,440 plus the cost of replacing rotted wood at $4/lineal foot. City Administrator Lobaito noted the original bid specifications requested quotes for a dimensional shingle which emulates a cedar shake roof. The dimensional shingle specification was required in an effort to maintain historical accuracy. Some discussion followed regarding the $4/lineal foot to replace the rotting wood. Motion by Bolger, seconded by Murgatroyd, to award the re-roofing of the Petersen Farm Dairy Barn to Copley Roofing Inc. of Crystal Lake, Illinois, in an amount not-to-exceed $13,440 plus the $4/lineal foot expense, as approved by City Administrator Lobaito, to replace any rotted wood. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. In response to Mayor Cuda's inquiry, City Administrator noted the replacement of windows on the Petersen Property home would be completed no later than November 1 , 1998. AWARD OF BID - UTILITY TRACTOR - PARKS AND RECREATION DEPARTMENT Director of Parks and Recreation Merkel reported the 1998-1999 Budget includes $12,000 for the purchase of a utility tractor for park maintenance. This vehicle will be utilized for the maintenance of ball fields, beaches, sand play areas, landscaping and turf renovations. Competitive bids were sought and five bids submitted for consideration. One company, Chicago Turf and Irrigation, submitted four bids on separate Toro models with additional options. The bid opening was conducted on Monday August 24, 1998 at 1 1 :00 a.m. The apparent low bidder was Chicago Turf and Irrigation of Itasca, Illinois for a Toro Infield Pro 2020 in the amount of $8,168. It is the recommendation of Staff to approve the purchase of a utility tractor Toro Pro Model 2020 in the amount of $8,168. Motion by McClatchey, seconded by Bolger, to approve the purchase from Chicago Turf and Irrigation of Itasca, Illinois, the Toro Infield Pro Model 2020 Utility Tractor in an amount not-to-exceed $8,168. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. In response to Mayor Cuda's inquiry, Director of Parks and Recreation Merkel noted the local lawn and farm equipment vendor did not receive or request a bid packet as the local vendor does not carry the specified commercial utility tractor line. September 2, 1998 Page 6 MAYOR - STATEMENT AND REPORTS Mayor Cuda, referencing his memo, requested Council approval of the following Board Appointments: • Matthew J. Roberts Police Pension Board • James W. Doran Landmark Commission • John R. Ripkey Environmental Advisory Commission • Margie McCarthy Environmental Advisory Commission. Motion by Baird, seconded by McClatchey, to approve the following Mayoral appointments as presented: • Matthew J. Roberts Police Pension Board • James W. Doran Landmark Commission • John R. Ripkey Environmental Advisory Commission • Margie McCarthy Environmental Advisory Commission. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda reported, in response to his correspondence regarding the City of McHenry's replacement of street lights in conjunction with the Illinois Department of Transportation's Route 120 improvements, a meeting had been scheduled for Friday, September 4, 1998 with Senator Klemm and Representative Brown. Mayor Cuda also reported Staff had met with developers Roger and Don Gerstad regarding the proposed Diedrich Farm Annexation and Development. A revised Annexation Agreement, as per Council input at the August 24, 1998 Public Hearing, is being prepared and will be distributed for further Council and developer review. Alderman Glab requested Council consider excluding any taxing body from participating in future recapture agreements associated with the development of this property. COMMITTEE REPORTS Finance Committee Chairman Alderman Murgatroyd scheduled two Finance Committee Meetings. One for Tuesday September 15, 1998 at 7:00 p.m. to discuss the Revolving Loan Application request and to review the City of McHenry's bonding authority options. The second meeting was scheduled for Wednesday, September 16, 1998 at 6:30 p.m. prior to the regularly scheduled Council Meeting to review the 1997-1998 Audit by Eder Reidel and Company. STAFF REPORTS Director of Public Works Batt reminded Council of the Public Works Committee Meeting scheduled for Wednesday, September 9, 1998 at 7:00 p.m. to discuss State Route 120 Improvements. Director of Parks and Recreation Merkel and Parks and Recreation Committee Chairman Alderman Baird scheduled a Parks and Recreation Committee Meeting for October 6, 1998 at 7:00 p.m. Director Merkel also noted the Athletic Recreation Supervisor interviews had been completed and a recommendation will be brought for Council consideration at the September 16, 1998 regularly scheduled Council Meeting. Chief of Police Joyce reminded Council the Citizens Police Academy classes begin Monday, September 14, 1998 at 6:30 p.m. and meet every Monday for the next ten weeks. City Administrator Lobaito reported Cable negotiations were continuing with Cable franchiser TCI of Illinois. Full information regarding the outstanding issues will be provided Council in the Friday Agenda Packet. In response to Alderman Murgatroyd's inquiry, City Administrator Lobaito noted the Cable audit was scheduled for completion by August 31 , 1998. As no information had been forthcoming, a letter requesting explanation had been sent to TCI Cable of Illinois. September 2, 1998 Page 7 City Clerk Althoff reported the 1998 Trade Fair had been scheduled for November 14th and 15th. NEW BUSINESS Alderman Baird, citing a specific situation, complimented the City of McHenry Police Department with regard to their enforcement of the recently approved tobacco ordinance. In response to Council inquiry, City Administrator Lobaito noted Annexation of City-owned properties would be scheduled for Council action at the regularly scheduled September 16, 1998 Council Meeting. In response to Council inquiry, Director of Public Works Batt stated the Green Street Phase 3 materials were currently being tested, with results anticipated tomorrow, Thursday, September 3, 1998. Final results will be provided Council in Friday's Agenda Packet. In response to Alderman Murgatroyd's inquiry regarding the status of the City of McHenry/Village of Johnsburg Border Agreement, City Administrator Lobaito noted Village of Johnsburg representative Trustee May promised the delivery of a revised draft to the City of McHenry early next week. In response to Alderman Baird's request for clarification, Mayor Cuda stated, in the event Facility Planning Areas were eliminated, any entity able to provide services to an area, could conceivably proceed with the necessary infrastructure improvements. He also noted the likelihood the Northeastern Illinois Planning Commission would challenge the elimination of existing Facility Planning Areas. In addition, Mayor Cuda informed Council, a local developer he represented had been informed by the Village of Johnsburg sanitary sewer services would be available for Village of Johnsburg properties within one and one half years. City Administrator Lobaito also informed Council, in response to the City of McHenry's Petition, the Illinois Commerce Commission (ICC) has scheduled hearings on McHenry Shores Water Company's request for a rate increase for December 8, 9, and 10, 1998 at the City of McHenry Municipal Building. Alderman Baird requested Council consider sending notices to McHenry Shores residents in the City of McHenry. Some discussion followed. City Attorney McArdle was directed to investigate and inform Council of the ICC hearing process and the availability of public input. EXECUTIVE SESSION Motion by Murgatroyd, seconded by Bolger to go into Executive Session to discuss Personnel at 8:50 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:50 p.m. Motion by Glab, seconded by Murgatroyd, to go back into Open Session at 9:25 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. _ Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:25 p.m. September 2, 1998 Page 8 Motion by Bolger, seconded by Baird, to approve the hiring of Laura Jonasen to fill the part time clerical position in the Community Development Department with a starting salary of $8.00/hour effective September 8, 1998. Voting Aye: Bolger, McClatchey, Murgatroyd, Baird. Voting Nay: None. Abstained: Glab. Absent: None. Motion carried. City Administrator Lobaito, citing the recent resignation of Principal Account Clerk Susan Christensen, requested Council consider the hiring of a Grade 5 replacement in conjunction with the reclassification of the Assistant Administrative position. He suggested an Administrative Services Director in place of the previously- approved Assistant Administrative position. Some discussion followed. In response to Council inquiry, City Administrator Lobaito noted Ms. Christensen's job responsibilities would be reassigned to existing Staff members in addition to hiring Ms. Christensen as a consultant for 5-10 hours per week at $50/hour. The previously-approved Assistant Administrative position would be replaced with an Administrative Services Director focusing on the financial needs of the City. The salary range for this position would remain consistent with the previously-approved Assistant Administrative position, between $47,000 and $53,000 per year. A lengthy discussion followed. Motion by Bolger, seconded by Murgatroyd, to authorize City Administrator Lobaito to draft a revised job description for the Assistant Administrator entitled "Administrative Services Director" for further Council review and approval, and to advertise immediately for a Grade 5 Principal Account Clerk to fill the vacancy created by the resignation of Principal Account Clerk Susan Christensen, and to authorize the expenditure of $50/hour for Susan Christensen on a consulting basis. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by McClatchey, seconded by Baird, to adjourn the meeting at 9:55 p.m. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. The meeting adjourned at 9:55 p.m. CITY dLERK MAYOR