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Packet - 10/21/2019 - City Council
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, October 21, 2019 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also provided under each Individual Action Item. 5. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Sign Variance for Steffans Jewelers, 325 Front Street, to allow two banners on the property and the posting of signage for an additional 19 days; B. Bid award for the 2019-2020 Winter Tree Trimming and Pruning Program contract to Trees “R” Us, Inc. of Wauconda, Illinois in the amount of $68,650; C. Amended Professional Services Agreement (G802-2017) with FGM Architects in the amount of $32,800; D. Proposal from RenoSys Corporation in the amount of $72,865 for the replacement of the Merkel Aquatic Center pool liner; E. October 7, 2019, City Council Minutes; F. Issuance of Checks in the amount of $171,327.01; G. Issuance of As Needed Checks in the amount of $103,972.76. 6. Individual Action Item Agenda: A. Motion to pass an Ordinance Amending Chapter 4: Alcoholic Liquor. B. Motion to approve a Class B Mixin Mingle, Inc. at 1118 N Green St, McHenry and adopt an Ordinance increasing the number of Class B licenses from 18 to 19; C. Motion to pass an Ordinance Annexing Property Located at 1208 Charles Street, McHenry, Illinois. 7. Discussion Items. A. Capital Development Study Presentation – Baxter and Woodman 8. Executive Session. A. Adjourn to executive session if needed 9. Staff Reports. 10. Mayor’s Report. 11. City Council Comments. 12. Adjourn. The complete City Council packet is available for review online via the City website at www.ci.mchenry.il.us. For further information, please contact the Office of the City Administrator at 815-363-2108. The proceedings of the City Council meeting are being video-recorded and every attempt is made to ensure that they are posted on the City of McHenry, IL “YouTube” channel within twenty -four (24) hours of the meeting adjournment. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. 01VW%% Department of Community& Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 y^ Phone: (815) 363-2170 Mc j en1 ) Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO:Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: October 21st, 2019 Regular City Council Meeting RE:Sign variance request for Steffans Jewelers, 325 Front Street ATT: Sign application AGENDA ITEM SUMMARY: The Community Development Department received a sign variance request from Steffans Jewelers to post two temporary signs on the Fountains Shopping Center (325 Front Street) property for a period of 49 Days. BACKGROUND: Steffans Jewelers has approached city staff and is requesting a sign variance to post two temporary banners on the property to advertise a retirement sale. The sale dates are November 111h 2019 through December 29th 2019.The current ordinance only allows one temporary banner to be posted on a property with a limit of 30 days at a time, the banner may not be more than 32 sq/ft. Steffans is requesting the following variances from the sign ordinance: Variance to allow two banners posted on a property Variance to allow an additional 19 days One banner will be 18 sq/ft and affixed to the main pillar outside of the Steffans store,the second banner will be located on the front lawn, no closer than 5' from the property line and will be 20 sq/ft in size. RECOMMENDATION: Therefore, if the City Council concurs, then a motion should be made to approve a variance to Steffans Jewelers, 325 Front Street, to allow two banners on the property and to allow the posting of the sign for an additional 19 days. r Non-Residential PERMIT NO. r"'`"`"`' Minor Permit Community & Economic Development Community and „„„„ 1 333. S. Green Street, McHenry,IL 60050 Economic Development Application E-mail: CED @ci.mchenry.il.us 815)363-2170 PROPERTY L L OFFICE USE ONLY ADDRESS: J 1 r ESTIMATED COST OF CONSTRUCTION: Zoning Dist: Existing Use: Commercial Indust/Office ElH/C Township/Pin: ()L.3 Flood: ot rani Air Conditioning Fire Suppression Signs Development Freestanding Accessory Bldg Lawn Irrigation Wall OCT ! 0 Driveway/Lot Pay. ElMasonry 9_,Temporary El Demolition of McHenryDemolitionRetainingWall (over a') o.I st r IF to ` ` ' Electric Remodel/Alteration Over the Counter PERMIT FEES Due it Plan Review: Application Fence ElSeal Coating/Stripe El Re-roofBuilding: Furnace Sidewalk/Stairs Water Heater Plumbing: Fire Alarm Siding Water/Sewer Repair Bond:P140 (011111 Other: Misc.Deposit: 0— IWJ TOTAL: Owner: t1 no Phone: ff 5- )aZ-7(0`J 5,9-D -' Address: J;Z 5' r'1 Unit#: City: State: C Zip eOaSn E-mail: Contractor: Phone: (_ E-mail: Electrical Contractor: Phone: ) Submit a copy of an electrical license with this application. Plumbing Contractor: Phone: (___j Submit the following: Letter of intent on plumbing contractors letterhead (with corporate seal,or notary seal) stating that they are doing this job; copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: Phone: (_ Note!Submit a copy of a State of Illinois roofing contractor license with this application. Notes: He%aire to v*q*t the QJX web site(wivusimehenry il-us)and review the handonts found inader Permits,Applications&Forms All information provided herein is true and correct and all ordinances and codes of the City of McHenry shall be complied with.I hereby represent and agree that,in considera- tion of this permit being issued,only the work herein applied for will be done and that the premises being worked on will only be used for the purposes set forth herein.I under- stand and hereby acknowledge it's the property owner's responsibility to ascertain if there are any existing private covenants,conditions and/or deed restrictions,which may further regulate and/or prohibit work for which this building permit from the City has been obtained.I further acknowledge it's the property owner's responsibility to obtain required written or other permission or follow any other private approval process from any such home,property owner's or other association,if applicable,prior to commencing work on my property even if a b ' e mut is issued by the City.I hereby indemnify the City,its officials and employees from any and all liability for damages,lawsuits, attorneys fees aand-injaricn-,icl ding deat , ustained by anyone or damage to any property,including surveying errors and encroachment liability which accrue against the City, SIGN D: DATE: /V 9 FOR OFFICE USE Approved By Issued Expiration Scanned Name: Date: Date: rRw Q/1" fJ i e l s r i, s s Al, y i t v i t , w rrs ",y.. a 1 Ste75309_Proof 2.jpg Page 1 of 1 Marsden Brothers-Steffan's Jewelers f Y m PUBLIC UP TO 0NOTIFICATIONOFF OTY1 30"x 97"Yellow/Black Text-Hem&Grommet sc l FT IiVA on "J`pul 2. 1 htips:HdriN,e.google.com/file/d/OB112TgOYj-3f J1MOMXYOamJiRIB5QW1rRG9odENPb... 9/24/2019 z 1 JEWELERS 36'' x 72" YellowlBlack SUZANNE IS RETIRING Text - raw cut AFT E R 46 YEARS. Lawn Sign Department of Public Works Troy Strange, Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: October 21, 2019 TO: Mayor and City Council FROM: Troy Strange, Director of Public Works RE: 2019-2020 Winter Tree Trimming and Pruning Program, Contract Award ATT: Original McHenry County Municipal Partnering Initiative Joint Bid Tabulation City of McHenry Contract Purchase Order with Quantities AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding the 2019-2020 Winter Tree Trimming and Pruning Program contract to Trees "R" Us, Inc. of Wauconda, Illinois, BACKGROUND: On an annual basis, City crews trim and prune up to 1000 trees which are located in City parkways and parks. Each year, crews spend over 1500 crew and equipment hours completing winter tree trimming and pruning. Through analysis, it has been determined that it is more cost effective to contract out this operation. This contract award is for the completion of winter tree trimming and pruning of City park and parkway trees in quantities which would typically be completed "in-house" at a City cost of approximately $150,000. In June of this year, the Public Works Street Division staff size was reduced by the departure of a maintenance worker. This position has been left vacant for the purpose of shifting these budgeted personnel costs into contractual costs for certain division operations which are more cost effective to be completed through the use of qualified contractors. Earlier this summer, the City of McHenry partnered with the City of Crystal Lake and the Village of Algonquin to issue a joint bid request. The City of Crystal Lake acted as lead agency by coordinating the preparation of bid specifications and performing bidding services. Bids were opened on September 25, 2019, The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. ANALYSIS: Sealed bids for 2019-2020 Winter Tree Trimming and Pruning Program were received on September 25, 2019. The bid quantity was 1000 trees each and contractors provided a per each unit price. The City of McHenry Tabulation results are listed below: o Landscape Concepts Management, Inc. $87,750.00 ($87.75/Treel • Trees "R" Us, Inc. $68,650.00 ($68.65/Tree) • Winkler's Tree and Landscaping, Inc. $99,910.00 ($99.91/Tree) RECOMMENDATION: Therefore, if Council concurs, it is recommended a motion be made to approve the bid award for the 2019-2020 Winter Tree Trimming and Pruning Program contract to Trees "R" Us, Inc. of Wauconda, Illinois in the amount of $68,650.00 (actual amount may vary based on final measured quantities). This program will be funded through the Street Division Forestry Account(100-33-6950). D a N F Ln 00 kD vT Ln 00 w N V) O] �o N W C_ F d 00 Ol c u a) OO Ol y 00 o6 c l Y C to Ln Ql L m V -V� y/T 0� G m O O G1 01 ei Ln y c J toC i bL Y N '- O a a, U O y m o 0 N a T T L F- co j U U ri CITY OF MCHENRY PURCHASE ORDER - CONSTRUCTION (Small Projects) Project: 20I9 Cily of McIIengw'inter Tree Trimming and Pruning Location: Various Ciq- Locations Owner Contractor/Vendor Architect/Engineer City of McHenry 333 South Green Street Trees R Us, Inc. McHenry, Illinois 60050 PO Box 6014 IVauconda,IL 60084 Phone: Phone: (815)363-2100 Fax: (815)363-2119 Fax: Contact: Derik Morefield, Phone: 847-913-9069 Contact: City Administrator Fax: 847-487-3753 Contact: Nick Willis COST OF IVORI{ The Contract Price of the Work under this Purchase Order is $68,650.00. SCOPE OF IVORI{: Furmish the IVmdditems described below in acco•darce with the following plans and specifications: Q General Contract, dated , 20_ Q Specification No(s): , dated , 20 Q Plans dated: Q Addendum No(s): Q Other: McHenry County Municipal Partnering Initiative, Joint Bid Document and Trees R Us, Inc. Submitted Bid Attached. The followin prices shall remain in effect for the duration of project: QUANTITY UNIT OF MEASURE DESCRIPTION/ITEMS UNIT PRICE EXTENSION Tree Pruning low EACH S68.65 S681650.00 TOTAL S68,650.00 NOTES: 1) 2) IVARRANTIES and INDEDINIFICATION ContractorNendor agrees to provide the following warranties for the IVork: (a) all workmanship to be warranted for a period of one (I) year - manufacturer warrants material; and (b) all other warranties contained elsewhere in the Contract Documents or Supplemental Conditions hereto. Further, CONTRACTOR/VENDOR SHALL FULLY INDEMNIFY AND SAVE THE CITY OF MCHENRY HARMLESS FROM ALL CLAIMS, LIENS, FEES, AND CHARGES, AND THE PAYMENT OF ANY OBLIGATIONS ARISING THEREUNDER, pursuant to the provisions in the Supplemental Conditions hereto. CONTRACT TIMES Contractor/Vendor agrees to commence \Vork within forty-eight (48) hours of receipt of the Owner's Notice to Proceed, and to complete the Work no later than April 1, 2020. Time is of the essence. THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE ENTIRE AGREEMENT BETIVEEN THE CITI'/OIVNER AND VENDOR. No payment will be issued miles a copy of this Purchase Order is signed, and dated and returned to the Owner. Material certifications/test reports required. All domestic material, unless otherwise specified. Purchase exempt from sales and/or use taxes. ACCEPTANCE OF PURCHASE ORDER The parties, for themselves, their heirs, executors, adnninistiatos, successor and assigns, no hereby agree to the ftI performance of all terms and provisions herein contained. IN WITNESS WHEREOF, the parties hereto have executed this Purchase Order the day and year written below. CONTRACTOR/VENDOR: Ry: PURCHASER: Ci y of McHenry Title: licprescntativc of Vendor authmized to execute Purchase Order Dated: SUPPLEMENTe\L CONDITIONS I. Acceu[ance of Purchase Order: The Purchase Order is an of%r to contract, buy or rent and not an acceptance of an offer to contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that ContiactorNendor's acknowledgment or other response hereto states teens additional to or different front those set forth herein, this Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purchase Order may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered, and, in any event, shall be deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days front its date of issue. 2. Amenchnent, Modification m• Substitution: This Purchase Order contains the entire agreement behveen the parties. Any modification or rescission thereof nest be in writing and signed by Owner. No proposals or prior dealings of the parties or trade custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order, 3. Familiarity With Plans; Qualifications: ContractorNendor acknowledges that it (a) has examined the site of the proposed Work and is familiar with the conditions surrounding same; and (b) has examined the plans and drawings, and has studied and is aware of, and satisfied with, the requirements of the Contract Documents. ContractorNendor represents to Owner that it is filly experienced and properly qualified as an expert to perform the class of work provided for herein, and that it is properly equipped, organized and financed to handle such work. ContractorNendor shall finance its oNv n operations hereunder, shall operate as an independent contractor and not as the agent of Owner, and shall hold Owner free and harmless front all liability, costs and charges by reason of any act or representations of ContractorNendor, its agents or employees. 4. Wm•lananshin; Safety: All Work shall be performed by Contractor/Vendor in a neat, skillful and workmanlike manner, and all materials furnished by ConhactorNendorshall benew mnd of the best description and quality of their respective kinds, meters otherwise specified and ordered by Owner in writing. All Work and/or materials shall be subject to the inspection and approval of the Owner, its engineers and representatives. ContractorNendor is responsible for its own and its employees' activities on the jobsite, including but not limited to, the methods of work performance, superintendence, sequencing of work, and safety in, oil or about the jobsite area in which it is performing the Work under this Purchase Order. Owner and ContractorNendor shall not require any laborer or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health or safety, as determined under applicable federal and Illinois construction safety and health standards 5. Extra's and Change Orders: No claim by Contractor/Vendor that any instructions, by drawing or otherwise, constitute a change in Contractor/Vendor's performance hereunder, for which ContractorNendor should be paid additional compensation shall be valid, unless prior to commencing such allegedly extra or changed performance, ContractorNendor shall have received a written supplement to this Purchase Order authorizing such performance signed on behalf of Owner by a person have actual authority to do so. No clainn for additional compensation on the basis that Contractor/Vendor has incurred any expense by reason of any act or failure to act or Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days of the alleged act or failure to act and approved by Owner, provided, however, that if the ContractorNendor should be delayed in furnishing the articles, items, equipment or materials (hereinafter sometimes referred to as "goods") or services or Work (hereinafter sometimes referred to as "Work") ordered herein, by the omission, neglect or default of Owner, its agents or employees, Contractor/Vendor shall be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of tine for a period equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be paid. 6. Inspection and Acceptance: Owner shall have the right at all reasonable times to inspect and test all goods, materials or Work furnished by Contractor/Vendor and all Work performed or furnished by ContractorNendor. Notwithstanding any prior inspection, the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to final inspection and acceptance by Owner at its job site. If, after inspection, Owner rejects any goods furnish by ContractorNendor thereunder, Owner may, at its election, return those goods to ContractorNendor at ContractorNendor's expense, including the cost of any inspection and testing thereof. If Contractor/Vendor fails to proceed promptly with the correction or replacement of any rejected goods or Work, Owner may replace or correct such items or Work by purchase or manufacture and charge the cost incurred thereby to ContractorNendor or terminate this Purchase Order for default in accordance with paragraph 12 herein. By inspecting and not rejecting any goods and Work furnished thereunder, Owner shall not be precluded thereby from subsequently revoking its acceptance thereof it the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings applicable hereto, even if the defect does not substantially impair value to Owner. 7. Tries, Delivery. Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the responsibility of Contractor/Vendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereunder are equipment, Contractor/Vendor shall give Owner two (2) working days' advance notice of delivery. All goods or materials furnished by Contractor/Vendor should be shipped in the manner and at the times indicated op the face hereof at the expense of ContractorNendor, it being understood that the risk of loss with respect to such goods is with ContractorNendor until such goods tonne into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is tax exempt. The Owner's lax -exempt number is E 8. Pawnent; Owner will vtake partial payments to the Contractor/Vendor from time to time far the Work performed and the materials furnished by the ContractorNendor. Provided, however, in no event shall Owner be obligated to pay ContractorNendor any sum that exceeds the Contract Price absent a wTitten change order executed by Owner. 8.1 Prior to issuance of any payments by the Owner to the ContractorNendor, the ContractorNendor shall furnish to the Owner (in a form suitable to the Owner) an application for the payment then due, together with receipts, waivers of claim and other evidence showing the Contractor/Vendor's payments for materials, labor and other expense incurred in the Contractor/Vendor's Work hereunder. The Owner will, at all times, be entitled to retain ten percent (10%) of all monies due and owing to the ContractorNendor as a part security for the faithful performance of this Agreement. This ten percent (10%) so withheld will not be paid to the Contractor/Vendor until the Owner has issued to the ContractorNendor a final acceptance of the Project. 8.2 Owner may withhold the whole or any part of any payment due to the Contractor/Vendor to the extent necessary to protect and indemnify the Owner from loss on account of (a) defective Work not remedied; (b) claims filed or reasonable evidence indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; or (d) Contractor/Vendor's failure to furnish Owner with all written warranties and operational manuals for the Work. 8.3 ContractorNendor hereby authorizes the OWNER (1) to deduct from any amount due or becoming due the ContractorNendor tinder this Agreement for all amounts owing from the ContractorNendor to (a) the Owner for back -charges or services fiunished for the account of the ContractorNendor; (b) the Owner for damages sustained whether through negligence of the Contractor/Vendor or through failure of the ContractorNendor to act as may be otherwise detailed herein; (c) materialmen; (d) subcontractors; (e) laborers; and (f) others for services and materials furnished to the Contractor/Vendor for the Work performed under this Agreement, and (2) to apply the amount so deducted to the payment of said materials, services, damages or back -charges applying such monies so available in the order hereinbefore set forth. 8.4 Owner, without invalidating this Agreement, may make changes by altering, adding to or deducting from the Work to be performed. The value of any such changes will be determined as follows: (a) by the unit prices named in this Agreement, if any; or (b) by agreement in writing between the Owner and the Contractor/Vendor as to the value of the time and materials for the changes in the Work. In any event, the ContractorNendor will keep and present, in any form as lire Owner may direct, a correct account of the net cost of any extra labor and materials, together with vouchers referring to the same. 8.5 Notwithstanding the payment in full for the Work hereunder, the ContractorNendor will be liable to repair or replace any imperfect workmanship or other faults; and if the ContractorNendor fails to repair or replace the imperfect workmanship or other faults, the Owner may do the Work and recover from the ContractorNendor the cost and expense thereof. No payment on account will be construed or considered as an approval of the Work for which payment is made. 9. ContractorNendor Warranty: Contractor/Vendor warrants in addition to all warranties which are imposed or implied by Inv or equity that all materials apd Woxk famished ihereunder (a) shall confirm to any specifications and drmvings applicable to this Purchase Order; (b) shall be merchantable and of good quality and workmanship; (c) shall be fit for the purpose intended as well as the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from defects for a period of one (1) year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, fort one (1) year or such longer period as is specified in the Contract Documents, from the date any such goods, materials or Work hereunder is accepted in writing by Owner. Contractor/Vendor expressly agrees that the statute of limitations with respect to Contractor/Vendor's warranties shall begin to run on the date of acceptance by Owner. 10. Insurance and Bonds: ContractorNendor shall at all times maintain business automobile, commercial liability and workers compensation insurance covering its work and all obligations under this Purchase Order, and shall name the Owner as an additional insured on its commercial liability insurance policies for ContractorNendor operations under this Purchase Order. Liability insurance limits shall be in an amount sufficient to protect the Owner's interests as they may appear herein, bill in no event less than $1,000,000.00 per occurrence. Contractor/Vendor shall furnish and pay for surety bonds and with surety or sureties satisfactory to Owner, guaranteeing the fill performance of all of the conditions and terms hereof and guaranteeing that Contractor/Vendor shall promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of ContractorNendor in connection with the Work. Such performance and payment bond shall be in an amount determined by Owner. Li. Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future director, officer, employee, partner, member or agent of any of them (the "hndenmitees") harmless from any and all claims , demands, liability, loss, damage, fines, penalties, attorney's fees and litigation expenses (collectively "Loss") arising out of injury to, including the death of, persons and/or damage to property, to the extent caused by the negligent acts or omissions of the patty providing such indemnification. Further: 11.1 ContractorNendor acknowledges that any such items or Work furnished hereunder may include in whole or in part with or without modification or improvements in equipment, machinery or items constructed by Owner, and that should such item or Work prove defective such charges claimed by Owner shall include consequential damages, penalties, taxes or assessments (including punitive damages), including counsel fees and the costs of defense, which may be imposed or incurred under any federal, state or local low, ordinance or regulation upon or with respect to (a) the payment of compensation to any individual employed by Contractor/Vendor; (b) any discrimination against any individual employed by ContractorNendor on the basis of race, color, religion, sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d) occupational safety and health. 11.2 In any and all claims against Owner or any of its agents or employees, by any employee of ContractorNendor, the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor/Vendor under workers compensation acts, disability benefits acts or employee benefit acts, or other applicable law. ContractorNendor assumes the entire liability for its own negligence, and as pall of this Agreement waives all defenses available to ContractorNendor as an employer which limit the amount of Contractor/Vendor's liability to Owner to the amount of ContractorNendot's liability trader any workers compensation, disability benefits or employee benefit acts. 12. Patents: ContractorNendor warrants that (a) goods furnished thereunder, and the sale and use thereof, shall not infringe any valid United States patent or trademark; and (b) Contractor/Vendor shall indemnify Owner for its costs to defend any suit instituted against Owner, its agents or customers, charging infringement of any United States patent or trademark by virtue of the possession, use or sale of any goods furnished thereunder is enjoined because of patent infringement. ContractorNendor within a reasonable amount of time shall at ContractorNendor's expense procure for Owner its agents or customer, the right to continue using such goods with non - infringing goods or modify such goods so that they become non -infringing or remove such goods and refund to Owner any sums paid therefore, includingtransportation and installation charges. 13. Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, by written notice of default to Contractor/Vendor, cancel the whole or any part of this Purchase Order (a) if ContractorNendor fails to make delivery of the goods or perform the services within the time specified herein or any extensions thereof,, or (b) if ContractorNendor fails to perform or so fails to make progress as to endanger performance thereunder, and in either circumstance does not cure such failure within a period of two (2) days after receipt of notice from Owner specifying such failure. Owner, by written notice to ContractorNendor, may cancel the whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of the specifications pertaining thereto. If this Purchase Order is so canceled, the ContractorNendor shall be compensated as follows: (a) for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to this Purchase Order and service not performed, no compensation; and (c) for Contractor/Vendor's lost profits or incidental or consequential loss, no compensation. 14. Remedies: Contractor/Vendor shall, for the duration of its warranties under paragraph 9 herein, at the discretion of Owner and at tlie expense of ContractorNendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or performed by Contractor/Vendor thereunder. In the event ContractorNendor fails to do so, Owner may furnish or perform the same, and may recover from ContractorNendor the cost and expense directly or indirectly resulting there from, including all consequential damages but not limited to the cost or expense of inspection, testing, removal, replacement, re -installation, destruction of other materials resulting there from, any increased cost or expense to Owner in its performance under contracts with others, and reasonable attorneys fees incurred by the Owner in connection with Vendor's default and Owner's enforcement of its rights under this Purchase Order. The foregoing remedies shall be available in addition to all other remedies available to Owner in equity or at law including the Uniform Commercial Code. 15. Compliance With Laws: During the performance hereunder, ContractorNendor agrees to give all notices and comply with all Laws and Regulations of the United States and/or lire Stale of Illinois applicable to the performance of the Work, including but not limited to those Laws and Regulations regarding the payment of prevailing wages, non-discrimination laws, employment of Illinois workers, labor, wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations, Owner shall not be responsible for monitoring Contractor/Vendor's compliance with any Laws or Regulations. 16, Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by any panty to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via facsimile with confirmation to the addresses shown on the Purchase Order. 17. Records, Reports and Information: Contractor/Vendor agrees to furnish Owner with reports and information regarding the Work performed under this Purchase Order, at such times as Owner may reasonably request, making full disclosure of efforts made by ContractorNendor and the results thereof. ContractorNendor agrees to maintain records, documents, and other evidence which will accurately show the time spent and Work performed under this Purchase Order for a minimum period of five (5) years after completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to Contractor/Vendor on a mutually agreed date and time. 18. Assignment: ContractorNendor shall not assign this Purchase Order without written consent of Owner. Owner may unilaterally assign its rights under this Purchase Order upon reasonable notice to ContractorNendor. 19. Waiver: Either party's failure to insist in any one or more instances, upon the strict performance of any provision hereof or to exercise any right hereunder shall not be deenned to be a waiver or relinquishment of the future performance of any such provision or the future exercise of such right, but the obligation of Contractor/Vendor and Owner with respect to such future performance shall continue in full force and effect. 20. Controlling Law, Severabilitv: 'file validly of this Purchase Order or any of its provisions and the sufficiency of any performance thereunder shall be determined under the laws of Illinois. Venue shall be in McHenry County, Illinois. The Owner is entitled to recover its reasonable attorneys' fees incurred in enforcing the terms of this Purchase Order. If any provision or requirement of this Purchase Order is declared or found to be unenforceable that balance of this Purchase Order shall be interpreted and enforced as if the unenforceable provision or requirement was never a part hereof. 21. Arbitration: Claims, disputes or other matters in question between the parties arising out of or relating to the Work under this Purchase Order or breach thereof shall be subject to and decided by Arbitration in accordance with the American Arbitration Association Construction Industry's Arbitration Rules. Arbitration shall take place at City of McHenry City Hall. CONTRACTOR/VENDOR: Date City of Crystal Lake Bid 1908-002 CITY OF CRYSTAL LAKE 100 W. WOODSTOCK STREET CRYSTAL LAKE, ILLINOIS 60014 Bidder Information CompanyN me: (/ZEC9 Ie 115,/.ucTelephone: Yi17• ZI3 ' %O (� 7 Address: Ao ga X 060 / �Z Fax: ,FV7- �44P7- 37J�3 City, State, Zip: k/,4GCcp/i2)A (G-_ .1 mail: /!/ck �yY emsrU5//1e•Cepm Contact Person:Nte'& WiL*r.iS &�T BID PRICE: MPI Tree Pruning Algonquin Tree Pruning Cost Crystal Lake Tree Pruning Cost McHenry Tree Pruning Cost $62XS6 /per tree $ (p 84 G s /per tree $ /yX1651 /per tree List any and all deviations from minimum specifications: I certify that I am acting as an agent for the firm designated below and that the firm will sell to the City of Crystal Lake the product(s) described herein for the amount specified above. Further, I certify that all exceptions or deviations from the attached detailed specifications are clearly stated in writing and the price quoted shall include all terms specified unless otherwise noted, re of Authorized Representative PLEASE TYPE OR NEATLY PRINT THE FOLLOWING INFORMATION .,/ E /VN/ !V /LL/S Name of Authorized Representative Company Name -1- Title 9/13/2019 6:40 AM p. 13 // / City of Crystal Lake Bid 1908-002 Street Address City State Zip Code (Area Code) Phone Number -2- 9/13/2019 6:40 AM p. 14 City of Crystal Lake Bid 1908,002 CITY Or CRYSTAL LAKE INVITATION TO BID PROPOSAL The proposer shall also include with his return "ITQ" as gne copy of the enclosed affidavit, as well as literature, samples, etc. as required within the Invitation to Bid Specifications. The undersigned proposer, having examined the specifications and other documents, hereby agrees to supply services as per the attached specifications and to perform other work stipulated in, required by and in accordance with the proposal documents attached for and in consideration ofthe proposed prices. The undersigned ackn0wlcdges receipt ofaddenchuu(s):;�y;�� NAn1E: IC_[..iS FIRM NAME —7— EG0 j- 119 '0/AlG ADDRESS Po 00>k 60 PHONE NUMBER 19974133 906 CITY, sTATE AND ZIP CODE FAX U BER 9Y 7 VAV 3 .�3 A /L (goo E-MAIL ADDRESS /JICkL�P *lr'desrualnc, co r h 9/13/2019 6:40 AM p, 77 City of Crystal Lake Did 1908-002 AFFIDAVIT OF COMPLIANCE APPLICANT: Name mc&v ' '17F as Address I°o 60X 60,0 5k Wig fit ev a74, IL- 6049 8'i/ Federal Tax I.D.11436 a41�?Vv 757 As a condition ofentering into a contract with the City ofCrystal Lake, and under oath and penalty ofperjury and possible termination of contract rights and debarment, the undersigned, (Please Print or Type) //A/ j /L.L./ S being first only sworn on oath, deposes and states that he is PRUS1 AEA) % (the sole owner, a partner, a joint venturer, the President, the Secretary, etc.) of CE 5 "%Z" US, /AJL (Name ofCornpany), the party making the foregoing bid, and that he has the authority to make any disclosures or certifications required by this Affidavit on behalf of the bidder and that all the information contained in this Affidavit is true and correct in both substance and fact. DISCLOSURE OF BENEFICIARIES Section 1. Ordinance SS-193, an ordinance amending Title I (Administrative) of the Crystal Lake Municipal Code, s amended, by adding Chapter 12 thereto requires disclosure of certain interests by persons applying for permits, licenses, approvals or benefits from the City ofCrystal Lake. A. Nature ofBenefit sought by the undersigned (state Bid or ITB No.) / jp�o a,�,. B. Nature ofApplicant: (Please check one) I. Natural person CI 2. Corporation 3. Land Trust/Trustee ❑ 4. Trust/Trustee ❑ 5. Partnership ❑ 6. Joint Venture ❑ C. If applicant is an entity other than described in Section B, briefly state the nature and characteristics ofthe applicant below. D. if in your answer to subsection B you have checked box 1, 2, 3, 4, 5, or G identify by name and address each person or entity who is a 5% shareholder in the case of a corporation, a beneficiary in the case of trust or land trust, a joint venturer in the case ofa joint venture, or who otherwise has a propriety interest, interest in profits and losses or right to control such entity: NAME (ADDRESS PERCENT OF 9/13/2019 6:40 AM n, 78 City of Crystal Lake Bid 1908-002 INTEREST 05"lt//n/01194E.Cn1 55-yr, 2VVICK /GL/5 o//WS44aee IL ael 17r `o IMPORTANT NOTE: In the e�ent your answer to Section 1 identified entities other than a natural person, additional disclosures are required for each such entity. 9/13/2019 6:40 AM p, 7c� City of Crystal Lake Bid 1908-002 BID RIGGING AND BID ROTATING .SOct1Oil 2: That in cornice on with this procurement, A. The bid is not made in the interest ofor on behalf ofany undisclosed person, partnership, company, association, organization or corporation; B. The bidder has not in any manner directly or indirectly sought by consultation, communication c+ agreement with anyone to fix the bid price of said bidder or any other bidder or to fix any overhead profit or cost element of such bid price or that ofany other bidder or to secure tiny advantage against the public awarding the contract or anyone interested in the proper contract; C. The bid is genuine and not collusive or sham; D. The prices or breakdowns thereofand any and all contents which had been quoted in this bid have ru been knowingly disclosed by the bidder and will not be knowingly disclosed by the bidder directly i indirectly to any other bidder or any competitor prior to opening; )i. All statements contained in such bid are true; No attempt has been made or will Ue made by the bidder to induce any other person a• finu to submit faIse or sham bid; G. No attempt has been made or will be made by the bidder to induce any other person or firm to submit r not to submit a bid for the purpose of restricting competition; Acknowledgement (Type Name) � /1�/t/ / / Ll_I S Section 3. The undersigned funhcr states that• (select A or B and C) 1KYA. He is the person in the bidder's organization responsible within that organization for the decision as r the prices being bid herein and that he has not participated, and will not participate, in any action contrary to paragraphs A through G above; or D B. IIe is not the person in the bidders organiratiar responsible within that organization for the decision a to the prices being bid herein but that he has been authorized to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to paragraphs A through G above and as their agent does hereby so certify; and C. That he has not participated, and will not participate, in any action contrary to paragraphs A through f above. Section 4. The undersigned certifies that the bidder has never been convicted for a violation of State laws prohibiting bid rigging or bid rotating. THE REQUIREMENTS Or THE ILLINOIS DRUG TREE WOKKPLACE ACT 9/13/2019 6:40 AM p, 80 City of Crystal Lake Section 5. The undersigned will publish a statement: A. Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of controlled substance is prohibited in the aforementioned company's workplace; B. Specifying the actions that will be taken against employees for violations ofthis prohibition; C. Notifying the employees that, as a condition ofdreir employment to do work under the contract with City of Crystal Lake, the employees will: Abide by the terms ofthe statement; and 2. Notify the aforementioned company ofany criminal drug statute conviction for a violation occurring the workplace not later than five (5) days after such a conviction. D. Establishing a drug free awareness program to inform the aforementioned company's employees about: 1. The dangers of drug abuse in the workplace; 2. The aforementioned company's policy of maintaining a drug free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; and 4. The penalties that maybe imposed upon employees for drug violations. E. Making it a requirement to give a copy ofthe statement required by Section 5. to each employee engaged in the performance of the contract with the City ofCrystal Lake and to post the statement in a prominent place in the workplace; F. Notifying the City of Crystal Lake within ten (10) days aRer receiving notice under Section S.C.2. from an employee or otherwise receiving actual notice ofsuch a conviction; G. Imposing a sanction on, or requiring the satisfactory participation in drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by Section 6., below; H. Training personnel to effectively assist employees in selecting a proper course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that an effectively trained counseling and referral team is in place; Making a good faith effort to continue to maintain a drug free workplace through implementing these requirements. Making a good faith effort to continue to maintain a drug free workplace through implementation of & policy. Section 6. The undersigned further affirms that within thirty (30) days after receiving notice from an employee of conviction of a violation ofthe criminal drug statute occurring in the aforementioned company's workplace he shall: A. Take appropriate personnel action against such employee up to and including termination; or B. Require the employee to satisfactorily participate m a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate 9/13I2019 6:40 AM P. 81 City of Crystal Lake Bid 1908-002 agency. TAX COMPLIANCE Section 7. The undersigned on behan or me entity making the foregoing proposal certifies that neither the undersigned Dx the entity is barred from contracting with the City of Crystal Lake because of any delinquency in the payment of any ua administered by the State of Illinois, Department of Revenue, unless the undersigned or the entity is contesting, accordance with the procedures established by the appropriate revenue act, liability ofthe tax or the amount oftax. Section S. The undersigned or the entity making the proposal or bid understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in a civil action. EQUAL EMPLOYMENT OPPORTUNITY Section 9. This EQUAL EMPLOYMENT OPPORTUNITY CLAUSE is required by the Illinois Human Rights Act and the Rules and Regulations of the Illinois Department of Human Rights published at 44 Illinois Administrative Code Section 750, et sea.. Section 10. In the event of the contractor's noncompliance with any provision of this Equal Employment Opportunity Clause, the Illinois Human Right Act, or the Rules and Regulations for Public Contracts of the Department of Human Rights (hereinafter referred to as the Department) the contractor may be declared non -responsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or avoided in whole or in part, and such other sanctions or penalties may be imposed or remedies involved as provided by statute or regulation. During the performance ofdlis contract, the contractor agrees: A. That it will not discriminate against any employee or applicant for employment because ofrace, color, religion, sex, national origin or ancestry; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify my such underutilization. E. That, if it hires additional employees in order to perform this contract, or any portion hereof, it A determine the availability (in accordance with the Department's Rules and Regulations for Public Contracts) ofminorities and women in the area(s) from which it may reasonably recruit and it will hire kt each job classification for which employees are hired in such a way that minorities and women are W underutilized. C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that t applicants will be afforded equal opportunity without discrimination because ofrace, color, religion, ser, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or a unfavorable discharge from military service. D. That it will send to each labor organization or representative of workers with which it has or is bound ty a collective bargaining or other agreement or understanding, a notice advising such labor organization a representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations for Public Contract. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, & contractor will promptly so notify the Department and the contracting agency will recruit employees hom other sources when necessary to fulfill its obligations thereunder. E. That it will submit reports as required by the Department's Rules and Regulations for Public Contracts, famish 9113/2019 6:40 AM V 82 City of Crystal Lake Bid 1908.002 all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations h Public Contracts. F. That it will permit access to all relevant books, records, accounts and work sites by personnel of cc contracting agency and the Department for purposes ofinvestigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations for Public Contracts. G. That it will include verbatim or by reference the provisions of this Equal Employment Opportunity Clause every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as the other provisions i this contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event my subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Department to be ineligible for contracts or subcontracts with the State of Illinois or any ofits political subdivisions or municipal corporations. Section 11. For the purposes of subsection G of Section 10, "Subcontract" means any agreement, attangement r understanding, written or otherwise, between a public contractor and any person under which any portion of the public contractor's obligations under one or more public contracts is performed, undertaken or assumed; the term "subcontract," however, sball not include any agreement, arrangement or understanding in which the parties stand in the relationship of employer and an employee, or between a bank or other financial institution and its customers. Section 12. It is expressly understood that the foregoing statements and representations and promises are made as condition to the right of the bidder to receive payment under any award made under the terms and provisions ofthais bid. Section 13. Have written sexual harassment policies that shall include, at a minimum, the following information: () � illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the vendor's internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department and the Commission; (vi) directions on how i contact the Department and Commission; and (vu) protection against retaliation as provided by Section 6-101 of this Act A copy ofthe policies shall be provided to the Department upon request. THE AMERICANS WITH DISABII.Tl'IES ACT Section 14. The Americans with Disabilities Act (42 U.S.C. 12101 etand the regulations thereunder (28 CFR 35.130) (ADA) prohibit discrimination against persons with disabilities by the State, whether directly or through contractual arrangements, in the provision of any aid, benefit or service. As a condition of receiving this contract, N undersigned vendor certifies that services, programs and activities provided under this contract are and will continue to It in compliance with the ADA. H,LINOIS PREVAILING WAGE Section 15. The undersigned shall comply with the applicable requirements of the Illinois Prevailing Wage Act, 8201LCSsec. 130/0.01 etseg, as amended for public works projects. EMPLOYEE SAFETY AND HEALTH Section 16. The undersigned shall comply with all applicable Laws and Regulations ofany public having jurisdiction b the safety ofpersons or property or to protect them from damage, injury or loss; and shall erect and maintain all necessary safeguards for such safety and protection. Contractor's duties and responsibilities for the safety and protection of the work shall continue until such time as all the work is completed and accepted by the City. 19 6:40 AM p. 83 Clty of Crystal Lake Bid 1908.002 A. Contractor shall be responsible for initiating, maintaining and supervising all safety precautions ad programs in connection with the work. Contractor shall take all necessary precautions for the safety t( and shall provide the necessary protection to prevent damage, injury or loss to all employees on the work; all work, materials and equipment to be incorporated therein, whether in storage on or off site; and other property at the site or adjacent thereto in the course of construction. 9/13/2019 6:40 AM P � City of Crystal Lake Bid 1908-002 CITY OF CRYSTAL LAKE VENDOR INFORMATION SHEET The information below is required to complete yourbid packet. Type or Print Only Purchase Order Mailing Information: Nance: T/L�e-.S rriZ US, lA!C Addressl: po• eox ory Address 2: Address 3: I city: 1AIAa OPA)bvq State.z— Zip Corle: !®o08'�f• Phone: 91/7 _713-90 6 9 Fax: �tf7�t�7 37�3 Project Contact: /)/iC,Z Alle e. S * *EmMa il * *1 rit cK e 9YU5lro, 6o m Remittance Mailing Lrforntation: Nance: 7k e a s `y? " a,5, I Ajc . Address l: 0 • X o l yk Address 2: Address 3: ciV Iw.>9 u eo � o,e State: Zip Code: I 4pvo ¢ Phone: $?rqe7a 1: � (6 f Fax: Qy7- 97®.V7g3 Ted Tax ID #: 3(0 .- ,ono 759 Tax Type 1 rG„J Federal Tax Social Security F � Additional Information: 9113/2079 6:A0 AM p. 85 City of Crystal Lake Bid 1908-002 List of Subcontractors Ix Select this box if no subcontractors will be used. If subcontractors will be used, please complete the following. If awarded the contract, the selected vendor must notify the City of any changes to the subcontractors list. Subcontractor Name Service Provided 1. Address Contact Person Subcontractor Name Service Provided 2, Address Contact Person Subcontractor Name Service Provided 3. Address Contact Person Subcontractor Name Service Provided 4. Address Contact Person Subcontractor Name Service Provided 5, Address Contact Person Subcontractor Name Service Provided 6. Address Contact Person Subcontractor Name Service Provided 7, Address Contact Person Subcontractor Name Service Provided 8. Address Contact Person 9Ii3/2019 6:40 AM p. 87 PO BOX 6014 Wauconda, IL 60084 January 1, 2019 www.treesrusinc.com Phone: 847-913.9069 Fax: 847487-3753 CERTIFIED ARBORISTS FOR TREES "R" US, INC. The following Trees "R" Us, Inc employees have ISA Certification: Nick Willis IL-5364A Bill Thompson IL-5022A Tim Taddy IL-0136A Tom Becker IL-4243A Tree & StumP Removal Tree 7rlmming Lot Clearing Mulch Cabling Plant Health Care r, I IF Ed IF I Ed it IF I Ed Ed IF to IV ot Ed I IF I Ed FEE d t t ftA I I —.{de.., I A Ed Ed V IF I IF I IF Ed 4 Ed I IF I IF IF Ed IF j: IF IF I do I to F I Edl iIII Ed I lo Ed I f_ i•Ed 1 IF Ed I I IF Ed E- Em I Ed j. Ed I did, Y, i - 1. , i !Ed Ed I I Ed VI is IF it .. .. -.�. FIVE i Ed ti IF F Ed L ( . F V Ford IF IV a do Ed IV IV IV IV IV _ -IF IF IF IF IF IF IV IF Y ;. .. .r z ... ,_ ... .. .. .... .. _ '.. �s r® ® COMPLETE TREE SERVICE RESIDENTIAL & COMMERCIAL PO BOX 6014 MUNICIPAL REFERENCES Wauconda, IL 60084 www.treesrusinc.com Village of Wheeling Phone: 847-913-9069 77 W Hintz Rd Fax: 847-487-3753 Wheeling, IL 60090 Phone: 847-279-6951 Lori Hazlewood — Supt of streets and forestry Email: Lhazlewood@wheelingil.gov 2013-2016 Parkway Tree Trimming Contract — Approx $50,OOOper year Village of Glenview 2498 E Lake Ave Glenview, IL 60026 Phone: 847-904-4522 Roy Fickel, Supt. Of Public Works Email: rfick�w it us 2013-2017 Tree Maintenance Contract (tree and stump removals, trimming, emergency service) Contract — Approx $360,000 per year Village of Hinsdale 225 Symonds Dr Hinsdale, IL 60521 Phone: 630-789-7043 John Finnell, Village Forester Email: jfinnell opvillageofhinsdale_org 2016-2019 Elm Tree Injections Contract: $127,000 per year 2016-2018 Tree Trimming Contract $105,880 per year Elk Grove Park District 499 Biesterfield Rd Elk Grove, It. 60007 Phone: 847-437-9494 John Howell, Grounds Supervisor Email: jhowell@elkgroveparks.org 2015 Tree Planting Project: $15,420 2016 Tree Trimming, Removals and Herbicide: $40,000 2017 Tree Trimming, Removals and Herbicide: $60,000 2018 Tree Trimming, Removals and Herbicide: $34,000 2019 Tree Trimming and Removals: $18,000 Tree &Stump Removal Tree Trimming Lot Clearing Mulch Cabling Plant Health Care 3 i M1.F :-S Y h ow Ir F. IF IF I I IF J` i +pp It I I IF !� It IF -I t Ift I. f f- dr IF If IF IF i I If IF I I At IF IF It I IF it I IF If I OF I I IF IF L to At f 1 N ` l i i IF j IF IF IF off Atf Ff 1 y y) F F. IFIF iIf If I r IF I It . .. .:}: t. .: ..: MUNICIPAL REFERENCES — PAGE 2 METRA 547 W Jackson Blvd Chicago, IL 60661 Phone: 312-322-6900 John Meyer, Engineer Email: jmeyer@metrarr.com 2017-2021 Tree Removals, Tree Chipping and Trimming Contract Contract: $1,800,000 over 4 year contract City of Milwaukee 814 N Broadway Milwaukee, WI 53202 Phone: 414-708-2990 Jeff Kluslow, Forestry Email: jklusl(a)miiwaukee.gov 2013 Stump Removal Contract Contract: $176,000 2016 Stump Removal Contract Contract: $193,000 2018 Stump Removal Contracts (south, central and north districts) Contract: $438,000 2019 Stump Removal Contract Contract: $252,000 City of Park Ridge 505 Butler Place Park Ridge, IL 60068 Phone: 847-318-5231 Brandon Naser, City Forester Email: bnasert7a parkrid e.us 2016-2018 Tree and Stump Removal Contract Contract: $385,000 Rockford Park District 401 South Main St Rockford, IL 61101 Phone: 815-987-8800 Tom Lind: Landscape Architect Email: TomLinda(�rockfordparkdistrict.oro 2017 — Ash Tree Removals Contract - $15,260 MUNICIPAL REFERENCES — PAGE 3 Milton Township Highway Department 23WO40 Poss St Glen Ellyn, It. 60137 Phone: 630-682-4270 Jim Mauerman — Foreman Email: iimPmiltonhiohway.com 2015-2017 Tree and Stump Removals Contract: $105,802 Forest Preserve District of Cook County 69 W Washington Chicago, IL 60602 Phone: 708-906-0319 John McCabe, Forestry Email: Jolin.mCCabe(o�cookcOUntyil.go 2016 Tree Removals Contract: $155,932 2017-2018 Tree Removals Contracts: $70,353 Heather Ridge Umbrella Associates 5864 Manchester Dr Gurnee, IL 60031 Phone: 847-710-2378 Brad Banwart, Landscape Dept Email: uvngcf7918(a)sbcglobal net 2015-2019 Plant Management Contract Contract: $135,000 City of Quincy 706 Main St, Third Floor City Hall Annex Quincy, IL 62301 Phone: 217-228.4515 Charles Bevelheimer, Public Works Email chuckba(�guincyil.gov 2015 Ash Treatment Program Contract: $16,689 2016 Ash Treatment Program Contract: $16,893 2019 Ash Treatment Program Contract: $18,239 MUNICIPAL REFERENCES —PAGE 4 University of Wisconsin - Parkside PO Box 2000 Kenosha, WI 53141 Phone: 262-989-2270 Dave Olsen Email: olsendta2uwo.edu 2016 Tree and Stump Removals Contract: $15,600 2017 Tree and Stump Removals Contract: $67,890 City of Wheaton 303 W Wesley St Wheaton, IL 60187 Phone: 630-260-2000 Kevin Maloney Email: kmalonev a(�wheaton it us 2016-2018 Tree Pruning Contract: $78,350 2016-2018 Stump Removals Contract: $15,000 per year Village of Barrington 200 S Hough St Barrington, IL 60010 Phone: 847-304-3369 Mike Szymanski, Forestry Supervisor Email: mszymanski aC�barrington-il gov 2017-2019 Annual Tree Maintenance Contract Contract: approx., $120,000 per year School District of Beloit 1633 Keeler Ave Beloit, WI 53511 Phone: 608-36141007 Sean Winters Email: swinters@sdb.k12.wi.us June 2017 — December 2017 Tree Removal, Stump Removal, Trimming, Planting Contract: $35,295 City of Racine 730 Washington Ave Racine, WI53403 Phone: 262-770-7029 Matt Koepnick, City Forester Email: matthew.koen�fracine orq 2019 Stump Grinding and Restoration Contract: $67,942 City of Crystal Lake Bid 1908-002 �� • • 1 1' • • «. Bid Designation: Public City of Crystal Lake 9/11/2019 8:01 AM P, 1 City of Crystal Lake Bid 1908-002 Bid 1908-002 2019 Contracted Tree Pruning Services Bid Number 1908 002 Bid Title 2019 Contracted Tree Pruning Services Bid Start Date Sep 11, 2019 7:34:58 AM CDT Bid End Dale Sep 25, 2019 9:00:00 AM CDT Question & Sep 19, 2019 5:00:00 PM CDT Answer End Date BldContact Denver Schmitt dschmitt@crys[allake, org Bid Contac[ Beth Mogan bmogan@crystallake.org Bid Contact Larry Zurek lzurek@crystallake.org Contract Duration 1 year Contract Renewal 2 annual renewals Prices Good for 120 days Bid Comments Tlhe City of Crystal Lake, City of Mdienry, and Village of Algonquin are seeking individual service contracts hnitlh a qualified con6•actorto perform 1ree•pruning services within these municipalities. Addendu The goal of this program is to achieve a healthy sustainable forest and improve natural resource management wflhfn the community. The pruning activities are the main focus of the project. Treepruning writ be specific only to those trees on public property or otherwise designated. These are,trees that require routine arboriculWre pruning to cerrect structural problems or growth patterns, remove dead branches, or branches that would eventually obstruct traffic or interfere with sightlines or skgnage. The nrajority of trees are small to maWre trees. One of the main objectives of this pruning is to stay consistent with City policies. The City of Crystal Lake, City of McHenry, and Village of Algonquin require tree clearances for thefollomtng siWaflons, pedrstdans on side�+dls, foliage obstructions to streetlights, street signs, signals, and velddes within the nhunicipal ROW. Trees shall be pruned to maintain a fourteen (14') vertical clearance overthe ewstlng curb line and eleven (11') demances for the remainder of the tree or over the ebsbng sidewolk All frees are to be pruned to adhleve a symmetrical appearance. The bid bond Is $1,000, not 5% NewDocumenls Algonquin Capture .jpg Algonqutn Trimming Contract2020-21.xis Crystal Lake Northeast Side Tr mining Map 2019.docx McHenry East Beach Pari.jpg Crystal Lake Northwest Side Trimming Map 2019.docx 9/11/20198:01 AM p.2 City of Crystal Lake Bid 1908-002 Crystal Lake South Side Trimming Map 2019.docx McHenry AtlofPPark.png McHenry Tree Trimming Areas - 2B,pdf McHenry Tree Trimming Areas-6A,pdf McHenry West Beach Park.png McHenry Freund Field,png McHenry Lakeland Park Boat Launch.png McHenry Lakeland Park Community Center,png McHenry P heasont Valley P ark.png Item Response Forth Item 1908-002-01-01 -Complete Price Sheet Quantity 1 each Unit Price Delivery Location City of Crystal Lake No Location Specified Qiy 1 Description submit price sheet 9/11/2019 8:01 AM p. 3 ze �� OWN City _UO""tal Lake �Q29 City of McH%enry U%�Ilaee�of Aleona MUNICIPAL PARTNERING INITIATIVE City of Crystal Lake Bid 1900-002 LEGAL NOTICE / PUBLIC NOTICE City of Crystal Lake JOINT BID NOTICE The City 01 Crystal Lake, City of McHenry, and Village of Algonquin are jointly soliciting sealed bids from area contractors for the following project: 20191'ree Pruning Program All bids shall Ue accompanied by a Bid Bond, Certified or Cashier's Check made payable to the City of Crystal Lake for not less than $1,000. The successful bidder must furnish a satisfactory performance and payment bond in the full amount of the bid. The Municipalities reserve the right to accept the bid from the lowest responsible bidder most favorable to the Municipalities, as determined by the Municipalities. The Municipalities also reserve the right to reject any bid or part of a bid that does not conform to the bidding requirements or to modify or waive all formalities and technicalities in a bid, or to reject all bids. Compliance conditions are included in the bid documents. Dated: September• 10, 2019 Mike Magnuson Director of Public Works 9/11/2019 8:01 AM p• 5 City of Crystal Lake Bid 1908-002 t i MUNICIPAL PARTNERING INITIATIVE 2019 TREE PRUNING PROGRAM JOINT BID OWNER CONTACT INrORMATION City of Crystal Lake 100 W. Woodstock Street Crystal Lake, Illinois 60014 Attention: Larry Zurek Public Works Superintendent City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 Attention: Scott Schweda Street Superintendent Village of Algonquin Algonquin, Illinois Attention: Michele Zimmerman Assistant Public Works Director 9N 1/2019 8:01 AM P• 0 Clly of Crystal Lake Bid 1908-002 INVITATION TO BID CITY OF CRYSTAL LAKE City of Crystal Lake (Lead Agency) City Of McHenry, Village of Algonquin, 2019 Tree Pruning SUBMITTAL DEADLINES: September 11, 2019 Bld Available September 19, 2019 Questions Submitted by 5:00PM via BidSync September 25, 2019 Bids Due to City Hall by 9:00AM October 1, 2019 Recommendation Made to City Council 9/11/2019 0:01 AM P• � City of Crystal Lake Bid 1908-002 SPECIFICATIONS/SPECIAL PROVISIONS 2019 Contracted Tree Pruning Services General Information The City of Crystal Lake, City of McHeruy, and Village of Algonquin are seeking individual service contracts with a qualified contractor to perform tree -pruning services within these municipalities. The goal of this program is to achieve a healthy sustainable forest and nnprove natural resource management within the community. The pruning activities are the main focus of the project. Tree pruning will be specific only to those riees on public property or otherwise designated. These are trees that require routine arboriculture pruning to correct structural problems or growth patterns, remove dead branches, or branches that would eventually obstruct traffic or interfere with sightlines or signage. The majority of trees are small to mature trees. One of the main objectives of this pruning is to stay consistent with City policies. The City of Crystal Lake, City of McHenry, and Village of Algonquin require tree clearances for the following situations, pedestrians on sidewalks, foliage obstructions to streetlights, street signs, signals, and vehicles within the municipal ROW. Trees shall be pruned to maintain a fourteen (14') vertical clearance over the existing curb line and eleven (1 I') clearances for the remainder of the tree or over the existing sidewalk. All trees are to be pruned to achieve a symmetrical appearance. Scone of Services Bids are solicited for the pruning of public trees in targeted neighborhoods and parks. The bid will be for work consisting of approximately 2,000 trees in Crystal Lake, 1,000 trees in McHenry, and 4,500 trees in Algonquin as indicated on the attached site maps averaging in size from 5" to 32" DBH. Newly planted and small diameter trees ranging from 5" and under will be excluded from this contract and will only be trimmed per each municipal Arborists' detection. Each municipality has the sole right to determine if their portion of the bid will be executed in whole or in part based on the expected completion time and funding available. The selected bidder will be required to provide qualified supervisory persorunel with ISA certification for each crew at all times while working under this contract. Such supervisory personnel shall be sufficiently proficient in English to be able to effectively communicate with City and Village personnel. Provide all labor, equipment, and materials necessary to prune the trees and remove all debris from each site. -5- 9/11I2019 0:01 AM pa Cily of Crystal Lake Bld 1900-002 Trinunin All designated trees will be trimmed in accordance ANSI standards for the professional arborist, ANSI A300 (Part 1) 2008 Pruning. This work will be accomplished with the following specification: A. All cuts to Ue made sufficiently close to the parent stem so that healing can readily start under normal condition. B. All limbs one inch in diameter (size of a quarter) or over must be precut to prevent splitting. All branches 3 `/2" in diameter should be lowered by proper ropes to the ground. C. All girdling roots visible to the eye are to be reported D. Any structural weakness, decayed trunk or branches, split crotches, or branches, should be reported. E. Before trimming chin trees, all tools, must be properly sterilized. F. Prohibited Equipment — The contractor shall not allow any person to use spikes, spurs, climbing irons, or any other footwear which may cause injury to the trees being trimmed under the terms of this contract. Dehris Removal All debris will be removed at the end of each workday and disposed of by the Contractor at his/her expense in accordance with applicable laws and regulations. Designated Trees Designated trees to be trimmed will be identified by each municipal Arborist during this contract. Each municipality, however, reserves the right to adjust the achlal quantities of work, with payment based on the unit bid prices and actual work accomplished. Work Schedule Contactors shall provide a detailed work schedule for all specified activities for review and approval by each City. Worlc Hours All work completed within the parameters of this contract shall be performed between 7:OOAM- 7:OOPM on weekdays. NO work will be permitted on Sundays or holidays. Work on Saturdays shall be permitted at the discretion of the municipality's Director of Public Works or his/her designee. WORD ON SATURDAYS WILL NOT BEGIN BEFORE 8:OOAM and end by 4:OOPM. Site Insuection The successful bidder shall inspect the work location and be aware of any physical hazards or special conditions that require additional attention. The contractor must identify, and make the Streets Superintendent aware of, any special condition or specific site -related issues that may result in additional cost. Any extra compensation must be mutually agreed upon prior to the commencement of work to receive extra compensation. No claims for additional compensation will be allowed without prior approval by the Superintendent. -6- 9/11/2019 8:01 AM p. 9 City of Crystal Lake bid 1908-002 Price Bid The price bid per unit shall include all labor, materials, and equipment necessary for the pruning of trees per unit on the bid sheet. The cost for pruning shall include the removal and disposal of all branches and woody material. Price bid per unit shall also include all necessary traffic control and clean up caused by the pruning of trees. Bidders are to provide unit price per each tree. Time for Completion The normal pruning of the trees shall be completed within forty-five (45) working days from notice to proceed or an agreed time. Ash Tree Prwtin¢ The contractor shall notify each municipality's designated representative prior to pruning any Ash Tree as part of this contract. If there is no municipal staff member available on site, at the end of each workday a list of Ash Trees shalt be submitted (in hard copy or email) to the designated representative with the location (address) of each Ash encountered. Within 24 hours a municipal arborist will inspect each tree to determine if it is clear to prune. Responsibilities Under this contract, the Contractor shall be accountable for any and all damage to any buildings, walks, driveways, utilities, trees, grounds, and persons which occur while performing the work called for under this contract. A. Public Property: The Contractor, at his own expense, shall restore all damage or injured items to a condition, which meets the approval of the Streets Superintendent or designee. B. Private Propertv: The Corrtractor, at his own expense, shall have all damaged or injured items restored to its previous or better condition. C. UtilitkCompany Propertv: In the event of damage to any utility lines, or other equipment belonging to any utility company, the utility company shall make the necessary repairs, and the Contractor shall reimburse the utility company for the cost of these repairs. D. Utilities: The Contractor shall notify and coordinate his wo>Ic with appropriate public service concerns when water lines, gas lines, electrical lines, telephone lines, or other structures may be affected while performing the work called for under this contract. In the event that the Contractor desires a utility line be dropped to facilitate the trimming of a tree, the Contractor must contact the appropriate utility company to determine the proper means of notification to request that a line be dropped. In addition, since utility lines are dropped to assist the Contractor, the contactor shall notify any property owner a minimum of forty-eight (48) hours in advance when electrical, cable TV, or telephone service is to be interrupted. E. Work Zone Traffic Control: Tree Work operations shall be conducted with a minimum of interference with vehicular• traffic, pedestrian traffic, and bystanders. Adequate warnings signs and devices shall be placed to warn all approaching traffic of tree trhrmting operations conducted along streets and in parks where traffic impedance is anticipated. The Contactor shall conform to traffic control as outlined in Part VI of the -7- 9/1112019 8:01 AM City of Crystal Lake Bid 1908-002 Manual on Uniform Traffic Control Devices (MUTCD). (Standards and guides for raffle controls for street and highway construction, maintenance, utility and management )perations.) Notification The contractor shall notify each municipality's designated representative, a minimum of forty-eight (48) hours prior to the start of any on -site work. I{eepina Road Open to Traffic All roads shall remain open to traffic. In the event a road will require temporary closure, the Contractor shalt notify each municipality's designated representative, a minimum of forty-eight (48) hours prior to the road closure. In this case, the contractor shall be responsible for providing traffic control in accordance with the MUTCD. );xistine Utilities The contractor shall familiarize himself with the location of all utilities and related structures that may be found in the vicinity of the construction. The contractor shall conduct his operations to avoid damage to the above -mentioned utilities or structures. Should any damage occur due to the contractor's negligence, repairs shall be made by the contractor at his expense in a manner that is acceptable to the authorities at these agencies. Protectimr of Trees and Shrubs Extra care shall be exercised when operating equipment around trees or sluubs. Injured branches or roots shall be pruned in a manner satisfactory to each municipality's certified arborist. This work shall be done as soon as possible and shall be considered, as incidental to the contract, and no additional compensation will be allowed. Prevailine Waee Tree trirmniug and/or tree pruning as described in this program are not covered under the Illinois Prevailing Wage Act. The contractor will not be required to pay their employees in accordance with Prevailing Wage Act 820 ILCS 130/0 et. seq. for tree pruning activities. Accep tance/Rei ection Each municipality's designated representative shall make the final decision on the acceptance or rejection of all work performed under these specifications. Termination Each muruicipality shall reserve the right to terminate some or its entire portion of this contract, at any time by notification to the contractor of the each municipality's intent to do so. Award Award will be made to the lowest responsive and responsible bidder and who is best qualified to perform the work in accordance with the terms and conditions of the contract. -8- 9/11/2019 0:01 AM P• 11 City of Crystal Lake 6Id 1908-002 Contract Execution The selected bidder will be required to execute a contract with each municipality and agree with each municipality's own contractual terms. Joint Purchasing / Purchashg Extension The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases to be made by the Municipalities, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 525/0.013 et seq. (the "Act"). All purchases and payments made under the Act shall be made directly by and between each Municipality and the successful bidder. The bidder agrees that each Municipality shall not be responsible in any way for purchase orders or payments made by the other Municipalities. The bidder further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to the other Municipalities during the extended term of this Agreement. Bidder and the other Municipalities may negotiate such other and further terms and conditions to this Agreement ("Other Terms") as individual projects may require. In order to be effective, Other Terms shall be reduced to writing and signed by a duly authorized representative of both the successful bidder and the other Municipality. -9- 9111/2019 0:01 AM P• 12 S"ILLM LAKE 'kX%Wtm } 5 or italoof RSPRUCE LANE r .-. _ .,.... r - tr . l 'J t L {Rc a sAAA a A- '-�3= r rSryrcta i. AAA Ar ♦ ? s .`. 7v f A N- " `' (jjt 7 is 1( 7 r _ / � n Ir MW tz 91 lit A 14 to 11 iL 114 fF y a lIILI 14 y ' s iia mw �- it 147 WiI Alit, AIX; R+ �y 1 1� , llw s a r Al— �, 's , till le, -. -i f.'. If 11 ll I IA I I-11 ll I I I; I� m L. I r '' �k 4 w _AAlf Z A At k4 LA i _ t� x 3 • _ 4 . ,r. pA A: . , r , . City of Crystal Lake 81d 1908-002 BID BOND (5%) Each bid must be accompanied by a bid bond, certified check, or cashier's check of not less than five percent (5%) of the total amount Bid, payable to the City of Crystal Lake. The Bid Bond guarantees that the bidder will enter into a contract if selected as the lowest responsive and responsible bidder. If a bidder does not accept the award, the bid bond is forfeited. The bid bond, certified check, or cashier's check must comply with the provisions found in the Illinois Revised Statutes. Checks will be returned to the unsuccessful bidders upon the award of a contract to the successful bidder. The bid bond, certified check, or cashier's check submitted by the successful bidder will be returned upon the execution and acceptance of the contract by the City. Bids not accompanied by a bid security may be rejected at the City's discretion. If submitting a bid electronically, the bid bond must be forwarded to the City prior to the bid opening date and time, As an option, bid security may be satisfied by filing an Electronic Bid Bond. BldSync coordinates with Surety 2000 for the filing of Electronic Bid Bonds. Instructions for filing an Electronic Bid Bond are provided as part of the electronic bid submittal. 9/11 /2019 6:01 AM p. 62 City of Crystal Lake Bid 1909-002 Performance Bond Performance bonds guarantee to the City that the vendor will perform its contractual obligations in accordance with the plans and specifications. The awarded contractor, within ten (10) days of the award of the contract by the City of Crystal Lake, will be required to submit to the City a Performance or Surety Bond, the value of the bond being equal to the total contract price, including any additional equipment and services hereto. The amount of the bond, the value of the bond being equal to the total contract price, among other conditions, shall be conditioned for the completion of the contract, for the payment of material used in the work and for all labor performed in the work, whether by subcontractor or otherwise. The bond must comply with the provisions found in the Illinois Revised Statutes. The cost of executing the bond, contract, and other documents required including all notarial fees and expenses are to be paid by the contractor to whom the contract is awarded. The surety on the bond shall be a company that is licensed by the Illinois Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency, Letter of Credit -required content: Any letter of credit (herein after LC) submitted as performance security, as provided for in the Performance Security section of these Construction Supplemental Additional Conditions, must be established with the following required content. The LC must be irrevocable, made in favor of the City of Crystal Lake (City), and for the account of the Bidder (Applicant). The aggregate amount of the LC must be at least 100% of the awarded contract amount. The bank issuing the LC must be acceptable to the City of Crystal Lake. The expiration date of the LC must extend at least one (1) year beyond the anticipated completion date of the project, and will be extended at the expense of the Bidder if need be, The LC must provide for partial drawings, Drawing(s) are to be made when the City of Crystal Lake presents a letter to the issuing bank, signed by the City Manager or the acting City Manager, referencing the LC number and stating the amount of funds to be drawn against the LC and also containing the following declaration: "I hereby certify that the applicant has not performed as required by the contract established between the applicant and the City of Crystal Lake." Payment(s) against the LC will be made by the issuing bank upon presentation of this letter. 9/11/2019 8:01 AM p. 63 Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: October 21 St, 2019, Regular City Council meeting RE: Police Department Renovation Professional Services Agreement ATT: FGM Architects Letter Proposal for Architectural Services —FGM Architects Conceptual Plans AGENDA ITEM SUMMARY: The purpose of this agenda item is ask for Council's consideration and approval in the execution of a professional services agreement between the City and FGM Architects to develop full design plans and construction documents for the Phase II police department renovation / remodel. BACKGROUND: In January of 2014 the City contracted with FGM Architects to conduct a full work space analysis of the police department. The driving force behind this analysis was concern that the department had outgrown its available work space. As a result of this professional analysis FGM confirmed that the police department was undersized by over 12,000 square feet. This was no surprise as the department had grown from 35 full-time employees in 1991 when the building was built to 80 full-time employees in 2019. As part of this work space analysis FGM provided conceptual plans of the police department expansion. Within these plans was the expansion of the police department to the second floor of the building, by relocating Police Administration and the Investigations Division. The overall project was broken down into five phases; Dispatch / Police Administration, Investigation / Sergeants / Patrol, Locker -rooms, Processing / Salleyport and Classroom. Funding was never secured in 2014 and the project did not move forward. In late 2015 the State of Illinois passed legislation that mandated the closing of 50% of the 911 centers in McHenry County by July lst, 2017. As a result of this mandate, the McHenry 911 center was selected to stay open and subsequently expanded to become the largest 911 center in McHenry County. The selection of our dispatch center to remain open and expanded prompted the allocation of funds and approval to move forward with phase I of the police department expansion. FGM was selected to design the phase I expansion and manage the project. By July of 2017 FGM completed the project and a new larger dispatch center was created and the Police Administrative Division was relocated to the second floor of the building in new offices. With the Police Administration and Dispatch Center renovation complete, the workspace issues For the remaining divisions of the department have continued to present a growing issue. Over the course of the last three years the police department has secured grant funds and police seizure funds that will allow for the next phase of the renovation to take place without general fund dollars. ANALYSIS: In September of 2019 staff worked with FGM to finalize conceptual plans of the phase II renovation. Included in phase II is new office space for the Investigation Division on the second Floor of the building, new office space for Sergeants in the old first floor Investigation Unit space, remodeled patrol space and an expanded training room / meeting room. Upon finalizing the conceptual plans with FGM staff met to define the scope of work for the phase II project. In an effort to complete phase II in its entirety at a reduced cost, staff has decided to take a non-traditional approach to the management of this project by sub -dividing phase II and managing the project in-house with the assistance of the Community Development Department. This method should significantly reduce overall costs by up to 30%. Sub -categories of phase II are identified as follows: 1. Buildout of new Investigations Unit with furniture 2. Renovate old Investigation Unit into new Sergeants Office with furniture 3. Renovate existing Patrol Area to include squad room and report writing / equipment room 4. Buildout of new classroom and meeting room. The goal of this project is to competitively bid each individual element of all four sub -categories so that work can be completed in a step process that is transparent and ensures that the cost will not exceed the funds that are available. As staff moves forward with the project they will bring back to Council each element of the build that requires competitive bidding so that Council can approve individual contractor jobs. Although this process is more time consuming for staff, it is anticipated that we will save significant money over the course of the project using this approach. With all of these factors in mind and leveraging the existing relationship that the police department currently has with FGM Architects, staff has worked with FGM to design a modified proposal for architectural services. The scope of this proposal is refined to only include design and construction documents for the second floor Investigations Unit buildout, with an hourly rate schedule attached for any additional services that may be needed later. By narrowing the scope of architectural work and on -scene work that FGM is involved in we see additional savings that can be applied to other parts of the project. Based on FGM's previous workspace analysis and conceptual plans, extensive knowledge of our building, past professional relationship with multiple design buildouts, past work product for the City and their status as an industry leader in police department renovation / buildouts Staff is confident in choosing FGM. The Professional Services Agreement (G802-2017) that the City entered into during the phase I renovations has been amended for phase II and is attached to this supplement. The city has continually put our trust in this firm and they have gone above and beyond each step of each project and with a project as vital as this staff feels undoubtedly that they are clearly the best partner for us. RECOMMENDATION: Therefore if City Council concurs, then Staff is seeking a motion to approve amended professional services agreement G802-2017 in the amount of $32,800.00 for the design and construction of the development of the Police Department Investigation Unit. TM .6.x 1A DocumentG802 2017 Amendment to the Professional Services Agreement PROJECT: (name and address) McHenry Police Station Phase 2 Second Floor Implementation 333 S. Green Street McHenry, IL 60050 OWNER: (name and address) City of McHenry 333 South Green Street McHenry, IL 60050 AGREEMENT INFORMATION: Date: April 4, 2016 AIA Document B 10 1 - 2007 Standard Form of Agreement Between Owner and Architect for McHenry Police Deparnnent 911 and Administrative Offce Renovation. FGM Project Number 16-2188.01 ARCHITECT: (nnnre and address) FGM Architects Inc. 12I I West 22na Street, Suite 700 Oak Brook, IL 60523 AMENDMENT INFORMATION: Amendment Number: I Date: October 10, 2019 The Owner and Architect amend the Agreement as follows: Agreement is amended to include applicable contract terms for the proposal to implement Second Floor of Phase 2 Police Station Renovation per FGM Architects Architectural Services proposal dated October 9, 2019 as attached to this amendment. The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: The City of McHenry shall compensate FGM Architects for professional design services as described in the proposal and as follows: Design and Construction Documents — Lump Sum Fee Design Phases (Schematic and Design Development) $11,480000 Construction Document Phase $21,320900 Total — Design and Construction Documents $32,800.00 plus reinbursable expenses as described in the proposal. Schedule Adjustment: All services will be complete 12 months after approval of amendment per the proposal. SIGNATURES: FGM Architects City of McHenry ARCHITECT (Firm name) OWNER (Firnr name) SIGNATURE October 10, 2019 DATE SIGNATURE Andrew J. Jasek Executive Vice President PRINTED NAME AND TITLE October 10, 2019 DATE SIGNATURE PRINTED NAME AND TITLE DATE AIA Document G802TM — 2017. Copyright©2000, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any ,� portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:12:55 CT on 10/10/2019 under Order No. 8185141990 which expires on 10/08/2020, and is not for resale. User Notes: (3139ADA50) Proposal for Architectural Services For McHenry Police Station Phase 2 Second Floor Implementation McHenry, Illinois Submitted to: CITY OF MCHENRY 333 S. Green Street McHenry, Illinois 60050 By: FGM ARCHITECTS INC. 121 1 West 22nd Street, Suite 700 Oak Brook, IL 60523 October 9, 2019 1.0 SCOPE OF PROJECT The City of McHenry and the McHenry Police Department would like to proceed with implementation of the Second Floor of Phase 2 of the Police Station Renovation based off the proposed floor plan developed by FGM Architects dated September 5, 2019, which is attached to this proposal. The City will have staff implement some of the work and act as a Construction Manager to hire and coordinate the construction to save costs. The City will also prepare the legal bidding requirements and scope documents for sub -trades. FGM will provide Design and Construction Document Services for the areas indicated by "clouded line" on the proposed plans, which include the investigations areas on the second floor. Since the City is acting as the constructor, Bidding and Construction Administration assistance will be provided on an hourly basis as requested by the City of McHenry. 2.0 SCOPE OF ARCHITECT'S SERVICES FGM Architects Inc., hereinafter referred to as FGM or Architect, shall provide the following Architectural Consulting Services for the Project: 2.1 Design and Construction Document Services 2.1.1 Schematic Design and Design Development Phases. (Note: Due to the project size, these two phases have been blended together.) .1 FGM shall prepare Schematic Design and Design Development Phase Documents consisting of drawings and other documents to establish and describe the size and character of the Scope of Work. .2 Design Documents will include floor plans areas that will need to be demolished to prepare for new work, floor plans showing the proposed changes, functional areas and equipment locations. Interior building elevations will be developed showing how the building will be modified. .3 Finish materials will be per Phase I or as selected by the Owner. 4 FGM shall provide input regarding mechanical, electrical systems with the Owner. .5 Meetings with the Owner and Municipal Code Authority are included in this phase as required. We have included one (1) meeting to attend municipal board meeting, if required. 6 Services that are not included in our proposed include the following items: a. Planning and Zoning Meetings b. Environmental Site and Building Studies c. Building Commissioning Services d. Hazardous Material Remediation (soils, asbestos, lead, etc.) Construction Document Phase 1 Upon approval of the Design Development Phase, FGM shall prepare Construction Documents for the Project. The Construction Documents shall consist of Contract Drawings required to secure a building permit for the Project and proceed with the Bidding and Negotiation Phase for the Project. Specifications will be noted on the drawings rather preparing a project manual. .2 Contract Documents prepared by FGM shall include architectural, mechanical, electrical, and plumbing drawings and specifications. 3 We will also coordinate with Owner's IT staff and City vendors as required. 4 FGM shall assist Owner in filing the required documents for permit approval from municipal authorities having jurisdiction over the project. 5 Meetings with the Owner and Municipal Code Authority are included in this phase as required. 2.2 Project Implementation Services -The Owner has indicated that they wilt likely implement the project utilizing their own staff to provide the work and coordinate work of sub- contractors. Therefore, all work in this section will be provided on an hourly basis as directed by the Owner. 2.2.1 Bidding and Negotiation Phase (Services provided at an hourly basis as directed by Owner) 2.2.2 Contract Administration Services (Services provided at an hourly basis as directed by Owner) 2.3 Consultants: FGM has included structural, mechanical, electrical, and plumbing engineering in our scope of work. 3.0 ARCHITECT'S COMPENSATION The City of McHenry shall compensate FGM Architects for professional Architectural services rendered in connection with the Project under this Proposal as follows: 3.1 For all professional services in connection with Architectural and Engineering Design Services as described in Paragraph 2.0 above, we propose the following fee: Design and Construction Documents -Lump Sum Fee Design Phases (Schematic and Design Development) $11,480.00 Construction Document Phase $21,320900 Total = Design and Construction Documents $32,800.00 3.2 Reimbursable Expenses In addition to the compensation above, FGM shall be reimbursed for additional expenses in connection with the Project, invoiced to the Owner at One Hundred Ten Percent (1.10) times Architect's actual direct cost of same, for the below items. We recommend establishing a Reimbursable Allowance of $500, which FGM shall not exceed without prior written approval of the City. Reimbursable Allowance includes costs for items below. 3.2.1 Expense of postage and/or delivery. 3.2.2 Expenses of any consultants with Owner's prior approval. 3.2.3 Expense of Contract Document printing for permit submittal. 3.2.4 Any fees paid by FGM to authorities having jurisdiction over the project with Owner's prior approval. Local travel (travel less than 100 miles), phone, fax, and printing of review sets shall not be charged as a Reimbursable Expense, 3.3 If specialty consultants are required, FGM shall be reimbursed for consultant expenses in connection with the Project, invoiced to the Owner at One Hundred Ten Percent (1.10) times Architect's actual direct cost of same. 3.4 Payments shall be made by the Owner to FGM upon receipt of FGM's invoice in accordance with the Local Government Prompt Payment Act, 3.5 Non-payment of invoices shall constitute grounds for discontinuing service. 3.6 The terms of this Proposal are based upon services commencing within 30 days and all services being completed within 12 months thereafter. 4.0 Form of Agreement Upon review and approval of this proposal, FGM and the City of McHenry shall enter into a Contract using AIA Form of Agreement or similar as mutually acceptable, for the services outlined in this proposal. We appreciate this opportunity to be of service to the City of McHenry for this Project. Sincerely, FGM ARCHITECTS INC. Ray%nond K. Lee, AIA, LEED AP Principal -in -Charge Phone: 630,574,8711 Email: rayl@fgmarchitects.com Andrew J. Jase IA Executive Vice President Phone: 630.574.8709 Email: andyj@fgmarchitects.com Effective November I, 2018* Where the fee arrangements are to be on an hourly basis, the rates shall be those that prevail at the time services are rendered. Current rates are as follows: FGM Architects Principal (Board of Directors) $250000 Arch IV $195000 Arch III $150200 Arch II $120000 Arch I $90.00 Intern $65.00 Interior Designer IV $185.00 Interior Designer III $145.00 Interior Designer II $120000 Interior Designer I $85.00 Landscape Architect $160000 Project Administrator III $1 10.00 Project Administrator II $85.00 Project Administrator 1 $75.00 McCluskey Engineering Corporation (Structural Engineering) Principal Engineer Senior Engineer Engineer Drafting Supervisor Draftsman Clerical W-T Mechanical /Electrical Engineering, LLC President Project Manager Project Engineer CAD Technician Administrative $160.00 $135.00 $1 13.00 $105.00 $90.00 $57.00 $175.00 $150.00 $135900 $100.00 $60.00 *Hourly rates are subject to adjustment on November 1 each year. C7 z f- w� a � x X U Z Q U d � 0 (V 0 G7 M M W U E [U MCHenrv&. Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/parl<_recreation CONSENT AGENDA SUPPLEMENT DATE: October 21, 2019 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Installation of a pool liner for the Merkel Aquatic Center ATTACHMENTS: Proposal from RenoSys AGENDA ITEM SUMMARY: Included in the CIP budget for 2019/20 is the replacement of the pool liner at the Merkel Aquatic Center. The attached proposal outlines the work to be performed. BACKGROUND: The Merkel Aquatic Center PVC pool liner was last replaced in 2001. With the average life span of a commercial pool liner being 1245 years, staff had submitted a budgeted number for the replacement of the this year. That number was included as part of the 2019/20 CIP budget that was approved by City Council, ANALYSIS: The pool liner is long overdue and showing its age. The replacement was put off an additional year as the Parks and Recreation Department presented a referendum to replace the entire facility to the community last fall. Just this Summer staff documented the following items: • 2 large patches have been used to repair the pool liner the last two summers • The safety swim lines have deteriorated to the point they need to be repainted each Spring • Small rips and tears are visible in the liner near the ladders/stairs located around the deck • Water can be seen visibly bubbling between the concrete wall and liner during summer operations • Severe water loss has been occurring the last summer resulting 1-2 inches of water loss per night and increased chemical consumption. Reno Systems is the leading distributor of commercial pool liners and a verified vendor of both IPRA and NPRA. They installed the liner in 2001, and they have provided the Department the lowest quote to replace the current liner. Two other vendors in the area that do commercial liners were also contacted. Most local vendors specialize in residential pool replacement and lack the resources to do a commercial pool the size of the Merkel Aquatic Center. Maverick pools out of Lal<e Barrington was $126,000 more expensive that Reno Systems. Leading pool consultant in the area, Aqua Pure, relayed to staff during this process that virtually all the projects are outsources to Reno Systems. The president of Aqua Pure added that in his opinion the City was getting the best price by working directly with Reno Systems. A new pool liner will help lower our water/chemical consumption while helping ensure the continued life span of the Merkel Aquatic Center, RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion is made to approve the proposal from RenoSys Systems for the replacement of the pool liner at the Merkel Aquatic Center in the amount of $72,865, June 53 2019 McHenry, IL RenoSys PVC Membrane Installation Proposal Install the liner in the existing pool employing the RenoSys PVC membrane system, including the following components and services: INSTALLATION OF THE RENOSYS PVC MEMBRANE • Broom clean pool surface and void it of all loose debris. • Coat interior of the pool with sanitizing agent. Apply RenoFelt adhesive required. • Apply RenoFelt 11 (150 mil) to isolate membrane from the pool. • Install the 60 mil RenoSys PVC membrane through hot air welding throughout. • Termination to be at top of pool wall (below gutter). • All penetrations will be terminated with compression flanges. • Complete additional perimeter caulking, detail work, finish work to make a complete watertight installation. • Clean site suitable for pool filling and perform final inspection. • Membrane and all welds shall carry a 10 year limited warranty. • Other installation items shall carry a 1 year limited warranty. (e.g. caulk, fasteners at compression fittings etc...) Remove Existing Membrane........................................................................... $ 7,305.00 NewPVC Membrane........................................................................................ $48,100.00 Paint Gutter and Coping...... $179460.00 Price is valid for 30 days. Includes minimal surface preparation (8-10 man hoursl). Pool has lap area that is 40'-0" x 75'-0" with depths from 3'-0" to 5'-6" and dive well is 40'-0" x 42'-2" with a depth of 12'-0". Dumpster is to be furnished by others at no charge to RenoSys Corporation. All designs and data included and implied within the contents of these documents are proprietary to ARS. ARS will not be held liable based upon inaccurate, unknown or limited information or conditions provided by the purchaser/owner to create enclosed contents. All submitted drawings, details and data are subject to verification, accuracy and approval by the purchaser/owner. No taxes (sales, use, local, county, state, B&O, privilege and/or other applicable taxes), bonds, permits, prevailing or Davis -Bacon wages, or additional fees are included in this estimate. I have read and understand the information contained on the reverse side of this contract, conditions, installation, and quotation and agree to the terms within. For A.R.S. Inc. For City of McHenry, IL Steve Comstock/President Visit US On tale Web at... WWW.renOSys.COm RenoSys Corporation 2825 East 55th Place ® Indianapolis, IN 46220 Phone: 800.783.7005 317,251,0207 Fax: 317,251.0360 ® e-mail: "renosys@aol.com" Agreement for Installation of a RenoSys PVC Membrane System This contract, entered into between Aquatic Renovation Systems, Inc., and "Purchaser" is for the purpose of having ARS furnish and install the RenoSys PVC Membrane System and for additional services or options, if any, as outlined on page #1 of the attached proposal. Pricing is to include the installation of the RenoSys PVC Membrane System in accordance with the standard specifications and technical directives for a RenoSys PVC Membrane System. This contract is subject to the following terms and conditions: 1) The contract sum listed on page #1 covers only the products and services specifically mentioned therein. No modifications, additions, or deletions will be accepted except by written request via re -submission of modifications to the contract scope and/or approved amount authorized by written changed order signed by both parties. 2) Every effort has been made to be as accurate and complete in the takeoff and listing of services as possible. Verification shall be the responsibility of the purchaser during the submittal approval process. 3) Payment terms for the contracted work will be paid as follows: Progress. 4) All amounts past due shall be subject to a 1.5% service charge per month as to work or services that have been completed and accepted to date. Utilization of the pool constitutes final completion and acceptance of the PVC Membrane System. Aquatic Renovation Systems will invoice for stored material, when applicable. 5) Although every effort will be made to meet the delivery and installation requirements, ARS will not be held liable for any delays caused by transportation, strikes, fires, Government entities, acts of God or under any circumstances such as force mgfeure. Please be advised that vagaries in weather can and will affect the installation schedule. Any and all Liquidated or Consequential damages are not part of this contract and ARS shall not be financially penalized for any reason. 6) Labor will be performed and invoiced by Aquatic Renovation Systems, Inc. 7) Material will be furnished, shipped and invoiced by Poolequip LLC. 8) Pricing is provided in US Dollars. 9) Should the need for change orders arise from either party, no work will be performed prior to the execution of the change order by both parties. Further, the payment terms of any change order will be fifty percent (50%) upon execution of the change order with the balance due upon completion of said change order; unless other arrangements are agreed upon in writing by both parties. 10) No sales, use, local, county, state, B&C, privilege and/or other applicable taxes are included in this proposal, and purchaser agrees to pay all taxes imposed upon seller by state and/or federal regulation as it pertains to this contract. Taxes will be added and paid by purchaser unless a valid Sales Tax Exemption Form is provided. 11) If either party does not comply with the terms and conditions set forth herein, then in addition to all other remedies available to the other party at law or in equity, the non -complying party shall be liable to the other party for its reasonable attorney fees, costs, and expenses incurred in enforcing the terms and conditions of this agreement. 12) This agreement and any amendments thereto shall be binding upon and inure to the benefit of the parties, their respective heirs, assigns, personal representatives and/or successors in interest. 13) The State Laws of the State of Indiana shall govern this Contract. Purchaser hereby agrees that the State of Indiana possesses exclusive jurisdiction to resolve disputes arising under this Contract. 14) ARS is not responsible for any consequential damages resulting from any hydrostatic "ground water' conditions or from a leaking recirculation system causing the pool membrane to fail from such damage. When applicable; existing pool piping, perimeter gutters and hydrostatic ground water testing will be the complete responsibility of the owner. 15) ARS agrees to furnish a standard insurance Certificate listing Purchaser as an additional insured, indicating proof of workmen's compensation coverage, and listing general liability protection limits of at least one million dollars ($1,000,000.00). 16) RenoSys Corporation is not responsible for filling or draining of the swimming pool water; nor will RenoSys Corporation absorb such cost for any reason. 17) Please be advised that in the event that the project is cancelled by the owner or owners' representative, 25% of the total contract amount will be assessed to the purchaser. Specifications and Contract Conditions for a RenoSvs_PVC Membrane Svstem Installed Pdmary pool lining membrane shall be a flexible 60 mil single ply PVC material UV stabilized, and reinforced with internal polyester webbing. The material shall be formulated using anti -fungal agents and manufactured specifically for use in the commercial pool environments. Clients purchasing RenoSys materials are solely responsible for determining the suitability and compatibility of the RenoSys products for their application. RenoSys will not be responsible for materials reaction to water, sub -straights or pool chemicals. Geo-textile fabric underlayment of 100 % polyester approximately 150 mils thick to isolate and separate the RenoSys PVC Membrane from the pool wall and floor. Depending on field conditions the use of a factory applied of equivalent quality Felt -back membrane product will be utilized. Provide as required PVC coated RenoSys Steel to make for a satisfactory installation. Sanitizing agents to be applied as required onto the pool sub -straight to discourage microbial growth under the membrane system. Adhesives as required to attach the Geotextile fabric to the pool and the membrane to the Geotextile. Flanges of 1/4"Hard White PVC, custom fabricated for use at all membrane penetrations where required. The PVC membrane liner and liner installation shall be warranted against leakage for a period of ten years. Deck caulking, concrete work, and any other work shall be warranted for a period of not less than one (1) year or the manufacturers' warranty period, whichever is greater. Pool equipment shall carry the manufacturer's warranty. We propose to provide and install the above system including: sanitizing, adhesives, RenoFelt, RenoSys 60 mil reinforced membrane, all compression flanges, hardware installation, and incidental equipment to make for a satisfactory installation. This quote also includes: general site clean up and training of the owner's representative in epair patch techniques. ARS shall maintain the right to salvage any fittings, PVC membrane or equipment replaced in the course of executing this installation contract. Standard material overages are supplied for the efficient execution of the project. Any excess material shall remain the property of ARS. This proposal is based upon an assumption that the pool is of sound substrate suitable for mechanically fastening standard 1/4" to 3/16"sleeve anchors and other drive type fasteners to secure the membrane system at the perimeter and around pool penetrations. Hidden or unforeseen site conditions are to be repaired, if possible, at additional cost to the owner. ARS will execute the change orders prior to commencing work. By entering into this contract, ARS assumes no responsibility for the correctness of the swimming pools depth in any area of the existing pool. The existing depth of the pool, diving hopper and any modifications required due to any misinformation in their regard are the responsibility of the purchaser. It shall remain the owner's responsibility to assure that all depths, safety features, and markings in the pool comply with applicable local and State pool codes. 2of3 �lisit us on the web at... "www.renosys.com" RenoSys Corporation 2825 East 55th Place a Indianapolis, IN 46220 Phone: 800.783.7005 ® 317,251,0207 Fax: 317.251,0360 • e-mail: "renosys@aol.com" In no event will RenoSys Corporation or ARS be held liable for anI consequential or other damages whatsoever unless agreed upon in writing. There will be no warranties, or guarantees expressed or implied, given by ARS or it's agents except those provided herein. There will be no warranties, written or implied, for repairing any existing stainless steel gutter systems. Unless other arrangements are made in advance and stipulated as part of this contract; others are responsible for removing, storing and re -installation of all obstructions that would hinder our work. These items include, but are not limited to: bulkheads, ladders, climbing walls, handrails, water features, equipment, furnishings, pool covers, etc... The use of the pool by the owner, or those authorized to use the pool by the owner, shall constitute final completion and acceptance of the project by the owner. Issues that may arise with the pool subsequent to final completion shall be addressed in accordance with the terms and conditions of the warranty set forth herein. The parties specifically agree that any warranty issue, or a possible controlled leak, such as through a weep hole, shall not be reason for delayed payment of the amounts due under the terms and conditions of the contract. RenoSys Installation Statement Letter This statement letter is part of an ARS Quotation for RenoSys pool systems installation and, as such, must be initialed and returned with the executed contract, as well as any required down payments. This is to ascertain your understanding of the scope of work, our quote, and your responsibilities in the successful execution of your project. It is our intention to have your project go smoothly and be completed on schedule and within the budgeted amount. Your informing us of any potential complications before construction begins can save time and money. We sincerely want your project to be a model of success on which we all will look back with pride. Your assistance in accommodating our following needs will help us to better serve you. Unless otherwise specifically noted in our quotation, ARS is expecting the following services and amenities to be freely available to our crews: 1.) Restroom facilities. 2.) Water with at least 40lbs. of pressure within 50 feet of pools. 3.) 110 electric service & 230V, 60-amp service (when applicable for metal welding) within 50 feet of pools. 4.) Clear and reasonable access to the pool. 5.) Pools & pool decks are to be drained and/or generally clean upon arrival of our crew. 6.) It is expected that our crews will have the opportunity to work, at no additional cost to ARS, between the hours of Sam to 8pm seven (7) days a week; as we deem necessary. 7.) Provide parking for our vehicles at no charge to Aquatic Renovation Systems, Inc. Photos and/or videos may be taken of your project for our own quality internal communication, advertising and marketing purposes. It is to be understood that AIRS will be using such photos and videos for general marketing purposes. Crews are under instructions to accept no direction from anyone onsite unless it is agreed upon prior to work commencement. Please refrain from initiating changes or modifications, or "improvements" with field crewmembers. Owners shall appoint no more then two individuals who will act as the "OWNERS REPRESENTATIVE" to answer questions that may arise, be easily available, and address all pertinent aspects of the project. Regarding surface preparation; the RenoSys membrane is a reflective material, and any depressions, pits, cracks, or voids may show through the surface. This is not necessarily bad as most such imperfections are only visible when the pool is empty. Unless otherwise noted this quotation does not cover: special conditions, state, local or use taxes, Union affiliates, Davis -Bacon Wages, or differing site conditions from those detailed. 3of3 Visit txs on the web at... "www.Y•enosy�.com" RenoSys Corporation 2825 East 55th Place a Indianapolis, IN 46220 Phone: 800,783,7005 6 317,251,0207 Fax: 317.251.0360 ® e-mail: Itrenosys renosys@aol.com City of McHenry Council Meeting Minutes 10.7.19 1 Minutes REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, October 7, 2019 Call to Order: The City Council of the City of McHenry, Illinois, met in regular session on Monday, October 7, 2019, at 7:00 p.m. in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. Roll Call: Mayor Jett called the roll call. Members present: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Mihevc, Alderman Devine, Alderwoman Miller, Alderwoman Bahne and Mayor Jett. Others present: Attorney McArdle, Administrator Morefield, Interim Director of Public Works Strange, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, and Chief of Police Birk, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led those present in the Pledge of Allegiance. Public Comments: None Consent Agenda: Motion to approve the following Consent Agenda Items: A. Intergovernmental Agreement between the McHenry County Conservation District and the City of McHenry for bike path connections located in the Patriot Estates/Prairie Lake Subdivision; B. September 16, 2019, City Council Meeting Minutes; C. September 30, 2019, City Council Special Meeting Minutes; D. Parks & Recreation Facilities & Special Use Permit Requests; E. Issuance of Checks in the amount of $379,265.98. A motion was made by Alderman Santi and seconded by Alderman Mihevc to approve Consent Agenda items as presented. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Individual Action Item Agenda: A. Motion to approve or deny a Class B Liquor License to Don’s Subs at 323 Front Street, McHenry; and, if approved, the adoption of an ordinance increasing the number of Class B Liquor Licenses from 17 to 18. Administrator Moorfield explained the specifics of the licenses, he also explained the differences of the Individual Action Items as well, it was brought to Council’s attention that the Individual Action Items can be separate considerations for the Council to vote on if needed. Discussion from Council began and Mr. Kerns, the owner of Don’s Subs was asked questions from Alderman Santi. It was made know by that Mr. Kerns would still continue to open his City of McHenry Council Meeting Minutes 10.7.19 2 business even if he did not get liquor license or gaming licenses. Other discussion continued as Alderwoman Baehne asked how the seating would be and what kind of tables they would provide. Alderman Glab asked the owner if he had much experience in the restaurant field, applicant did have a bar in FL. Alderman Schaefer asked to confirm some incomplete answers on the applications such as what type of establishment should have been checked on the application, it was confirmed by the applicant that restaurant should have been selected. Also, on page 3 confirming that will they not sell to underage or intoxicated persons at the establishment, which was missed on the application as well, this too was confirmed by the applicant as an important guideline that they would most certainly follow. A motion was made by Alderman Schaefer and seconded by Alderwoman Miller to approve individual agenda items as presented. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 1-nays, 0-abstained. Motion carried. B. Motion to approve or deny a Video Gaming License to Don’s Subs at 323 Front Street, McHenry, contingent on the action taken on Agenda Item A. Council talked about their opinion of gaming and also that the applicant could come back after one year of the business being open to get approval later on for the gaming. The Council expressed that there were concerns that the business could become less of a restaurant and more for the gaming. Council would like to be more specific regarding gaming establishments in the city of McHenry at this time, there are many gaming facilities present in the town. A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve Individual Agenda items as presented. Roll Call: Vote: 2-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 5-nays, 0-abstained. Motion denied. C. Motion to approve the following pertaining to the Public Use of Cannabis: a. An Ordinance amending Chapter 23: Taxation of the City of McHenry Municipal Code Municipal Cannabis Retailers’ Occupation Tax; b. An Ordinance amending Chapter 14: Drug Paraphernalia; Possession of Cannabis; and, c. An Ordinance approving text amendments to the Zoning Ordinance to Article III: General District Regulations, Article V: Commercial Districts, Article VI: Office, Industrial, Business Park, Agricultural and Mining Overlay and Health Care Districts, Article VII: Off-Street Parking and Loading, and Article XIX: Definitions Pertaining to Adult Use Cannabis. City of McHenry Council Meeting Minutes 10.7.19 3 Director of Parks and Recreation Hobson, briefed the Council on the regulations of recreational Cannabis such as the zoning and restrictions. There was questions asked by several aldermen/alderwomen to help Council understand the clarification of the restrictions. Council also asked for clarification on crafting of cannabis. The 13 schools in the area restricts the area where the dispensaries could be located according to the 1,000 foot distance that Council wanted the dispensaries locate. Chief Birk went over the amount of dispensaries in Illinois as well to answer some more questions about the totals allowed within the state of Illinois. The Council did not want to see more than two dispensaries. Discussion on this topic continued for a while. A moti on was made by Alderman Santi and seconded by Alderwoman Baehne to approve individual agenda items as presented. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 1-nays, 0-abstained. Motion carried. D. Motion to approve the following pertaining to the Issuance of Certain Additional Tobacco Licenses (Vaping): a. An Ordinance terminating a Temporary Moratorium on the Issuance of Certain Additional Tobacco Licenses: b. An Ordinance amending Chapter 14: Offenses – Miscellaneous of the McHenry Municipal Code; c. An Ordinance approving text amendments to Article III: General District Regulations, Article V: Commercial Districts, and Article XIX: Definitions of the McHenry Zoning Ordinance regarding Vaping Establishments; and, Director of Parks and Recreation Hobson explained the ordinances listed above, there were no further questions asked by the Council at that time. A moti on was made by Alderman Schaefer and seconded by Alderwoman Miller to approve Individual Agenda items as presented. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Discussion Items: None Mayor Jett asked if anyone in the audience had any further requests to speak before the Council before it adjourned to closed session. There were no further comments or discussions. City of McHenry Council Meeting Minutes 10.7.19 4 Executive Session: A motion was made by Alderman Santi and second by Alderwoman Miller to adjourn to executive session at 8:01 p.m. for the setting of a price for sale or lease of property owned by the public body (5 ILCS 120/2(c)(5).). A motion was made by Alderman Santi and second by Alderwoman Schaefer to return to open session at 8:35 p.m.: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried Staff Reports: None Mayor’s Report: None City Council Comments: None Adjourn: A motion was made Alderman Santi and seconded by Alderwoman Baehne to adjourn the meeting at 8:45 p.m. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderwoman Baehne, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried X Mayor Wayne Jett X City Clerk Trisha Ramel McHenry, IL Vendor Name Payable Number Vendor: AALTO, BRIAN AALTO, BRIAN INV0008926 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 27152 Vendor: BAUMANN, JESSICA BAUMANN, JESSICA 19F015429 Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0208626 BAXTER & WOODMAN 208626 BAXTER & WOODMAN 208626 Vendor: CENTURY SPRINGS CENTURY SPRINGS 034419 9/30/19 Vendor: CHASE, BILL CHASE, BILL 250692 Vendor: CLEAN SWEEP CLEAN SWEEP PS293558 Vendor: CLESEN, NICHOLAS CLESEN, NICHOLAS INV0008927 Vendor: CONDUENT HR CONSULTING LLC CONDUENT HR CONSULTING 2432042 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY INV0008944 Vendor: CUMMINGS, JOHN CUMMINGS, JOHN INV0008928 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 17564 Vendor: DIRECT ENERGY BUSINESS DIRECT ENERGY BUSINESS INV0008943 DIRECT ENERGY BUSINESS INV0008943 Vendor: FGM ARCHITECTS FGM ARCHITECTS 19-2740.01-2 Vendor: FOERSTER, JEFFERY S FOERSTER, JEFFERY S INV0008929 Expense Approval Register List of Bills Council Meeting 10-21-19 Post Date Description (Item) Account Number 10/21/2019 MEAL REIMB 100-22-5420 Vendor AALTO, BRIAN Total: 10/21/2019 HMA BINDER, SFC 100-33-6110 Vendor BAKER & SON CO, PETER Total: 10/15/2019 PARTIAL REF VEHICLE 100-22-3537 Vendor BAUMANN, JESSICA Total: 1 V21/2019 WATER CAPACITY DEV FEE 100-03-5110 10/21/2019 WW CAP DEV FEE STUDY 510-31-5110 1 V2112019 WW CAP DEV FEE STUDY 510-32-5110 Vendor BAXTER & WOODMAN Total: 10V2112019 LAB WATER 510-32-6110 Vendor CENTURY SPRINGS Total: 10/21/2019 FORFEIT FEE REFUND 100-41-3637 Vendor CHASE, BILL Total: 10/21/2019 STREETSWEEPING 100-33-5110 Vendor CLEAN SWEEP Total: 10/21/2019 TRAINING - MEAL REIMB 100-22-5420 Vendor CLESEN, NICHOLAS Total: 10/21/2019 AUG 2019 SVS FEES 600-00-6960 Vendor CONDUENT HR CONSULTING LLC Total: 10/21/2019 UTIL 100-33-5520 Vendor CONSTELLATION NEWENERGY INC Total: 10/21/2019 WATER REIMB 100-00-3410 Vendor CUMMINGS, JOHN Total: 10/21/2019 SURFACE, CAPPING AGG 100-33-6110 Vendor CURRAN CONTRACTING COMPANY Total: 10/21/2019 UTIL 510-31-5510 10/21/2019 UTIL 510-32-5510 Vendor DIRECT ENERGY BUSINESS Total: 10/21/2019 MCHENRY PD PHASE 2 100-22-8300 Vendor FGM ARCHITECTS Total: 10/21/2019 PENSION LUNCH - 760-00-5110 Vendor FOERSTER, JEFFERY S Total: Amount 24.00 24.00 21372,08 2,372.08 400.00 400.00 3,491.94 11745,97 1,745.98 6,983.89 38.00 38.00 50.00 50.00 17,710.00 17,710.00 64.00 64.00 83.25 83.25 24,609.80 24,609.80 12.91 12.91 71459,67 7,459.67 6,296.60 12,035.67 18,332.27 11040,00 1,040.00 42.43 42.43 10/16/2019 1:47:50 PM Expense Approval Register Vendor Name Payable Number Post Date Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN300208 10/21/2019 Vendor: FRIEDLE, JEFF FRIEDLE, JEFF INV0008930 10/21/2019 Vendor: GLICK IV, HENRY W GLICK IV, HENRY W 9/28-10/11/19 10/21/2019 Vendor: HOUCEK, LYNN HOUCEK, LYNN 250420 10/21/2019 Vendor: HRGREEN HRGREEN 129385 10/21/2019 Vendor: LECHNER, TIM LECHNER, TIM INV0008932 10/21/2019 LECHNER, TIM INV0008933 10/21/2019 Vendor: MARSH USA INC MARSH USA INC 376330525989 10/21/2019 Vendor: MARTIN, DOUG MARTIN, DOUG INV0008934 10/21/2019 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 2-50 10/21/2019 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER SEPT 2019 10/21/2019 MCHENRY COUNTY RECORDER SEPT 2019 10/21/2019 MCHENRY COUNTY RECORDER SEPT REC FEES 10/21/2019 MCHENRY COUNTY RECORDER SEPT REC FEES 10/21/2019 Vendor: MCKAY, BRIAN MCKAY, BRIAN 250693 10/21/2019 Vendor: NAPAAUTO PARTS MPEC NAPAAUTO PARTS MPEC 13709/30/19 10/21/2019 NAPA AUTO PARTS MPEC 1370 9/30/19 10/21/2019 NAPA AUTO PARTS MPEC 1370 9/30/19 10/21/2019 NAPA AUTO PARTS MPEC 1370 9/30/19 10/21/2019 NAPA AUTO PARTS MPEC 1370 9/30/19 10/21/2019 NAPA AUTO PARTS MPEC 9/30/19 1370 10/21/2019 NAPA AUTO PARTS MPEC 9/30/19 1370 10/21/2019 NAPA AUTO PARTS MPEC 9/30/19 1370 10/21/2019 Vendor: NORTHWESTERN MEDICINE OCC HEALTH NORTHWESTERN MEDICINE 400617 10/21/2019 Vendor: NOYES, CHRISTINA NOYES, CHRISTINA INV0008935 10/21/2019 Packet: APPKT01632-10-2149 AP CKS Description (Item) Account Number Amount DCCOBBS/MCHENRY THEATER 225-00-5110 Vendor FOX VALLEY FIRE & SAFETY Total IPSI MEAL REIMB UMP 3 GAMES 9/28-10/11/19 OVERPYMT REFUND GEN CONSULT LIC RENEWAL CLOTHING ALLOW REIMB TRAVEL EXP REIMB 100-45-5430 Vendor FRIEDLE, JEFF Total: 100-47-5110 Vendor GLICK IV, HENRY W Total 400-40-3645 Vendor HOUCEK, LYNN Total: 100-06-5110 Vendor HRGREEN Total: 510-35-5430 510 35-4510 Vendor LECHNER, TIM Total: 100-01-6940 Vendor MARSH USA INC Total: 100-06-5420 Vendor MARTIN, DOUG Total: MC RIDE MUNIC SHARE OCT- 100-01-5110 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: SEPT 2019 REC FEES 100-01-6940 SEPT 2019 REC FEES 740-00-6960 SEPT 2019 REC FEES 510-31-6940 SEPT 2019 REC FEES 510-32-6940 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 420.00 420.00 41.31 41.31 75.00 75.00 91.67 91.67 90.00 90.00 66.46 51.69 20.00 38.97 38.97 8,435.00 8,435.00 35.00 137.00 122.00 122.00 416.00 2ND PLACE, WED NT 100-41-3637 25.00 Vendor MCKAY, BRIAN Total: 25.00 PARTS 100-03-5370 123.67 PARTS 100-22-5370 31668,30 PARTS 100-33-5370 11089,76 PARTS 100-45-5370 306.89 PARTS 100-45-6110 35.46 PARTS 510-31-5370 25.24 PARTS 510-32-5370 157.00 PARTS 510-35-5370 269.72 Vendor NAPA AUTO PARTS MPEC Total: 51676.04 P CLEMENTS, M LEWIS 100-05-5110 99.00 Vendor NORTHWESTERN MEDICINE OCC HEALTH Total: 99.00 TUITION REIMB 100-22-5440 21094.00 Vendor NOYES, CHRISTINA Total: 2,094.00 10/1G/2019 1;47:50 PM Expense Approval Register Vendor Name Payable Number Vendor: ONOPA, JOHN ONOPA, JOHN 250694 Vendor: POLIDORI, PATRICK POLIDORI, PATRICK INV0008936 Vendor: RED WING SHOES RED WING SHOES 19-09-015 Vendor: SASAK, TODD SASAK,TODD INV0008937 Vendor: SCHMITT, MATTHEW SCHMI-M MATTHEW INV0008938 Vendor: SUPER AGGREGATES SUPERAGGREGATES INV0008939 Vendor: WILLIAMS, DEANNA WILLIAMS, DEANNA INV0008940 Vendor: WIRCH, STEVE WIRCH,STEVE INV0008941 Vendor: WOLF DOROTHY WOLF DOROTHY INV0008942 Vendor: WORKPLACE SOLUTIONS WORKPLACE SOLUTIONS INV18137 Packet: APPKT01632-10-21-19 AP CKS Post Date Description (Item) Account Number Amount 10/21/2019 FORFEIT FEE REF 100-41-3637 25.00 Vendor ONOPA, JOHN Total: 25.00 10/21/2019 TRAVEL FUEL PURCHASE 100-22-5420 44,70 Vendor POLIDORI, PATRICK Total: 4430 10/21/2019 TEMP SIGN REFUND 100-00-3410 30,00 Vendor RED WING SHOES Total: 30.00 10/21/2019 CDL RENEWAL 510-35-5430 65.00 Vendor SASAK, TODD Total: 65.00 10/21/2019 MEAL REIMB 100-22-5420 8.00 Vendor SCHMITT, MATTHEW Total: 8600 10/21/2019 MAT 100-33-6110 11200,00 Vendor SUPER AGGREGATES Total: 1/200000 10/21/2019 ARC SAFETY TRAINING REIMB 100-47-5110 25,00 Vendor WILLIAMS, DEANNA Total: 25.00 10/21/2019 CLOTHING ALLOW REIMB 510-35-4510 127.45 Vendor WIRCH, STEVE Total: 127445 10/21/2019 MILEAGE REIMB 100-06-5420 40.50 Vendor WOLF DOROTHY Total: 40m50 10/21/2019 EAP SVS OCTOBER 2019 100-01-5110 450,42 Vendor WORKPLACE SOLUTIONS Total: 450a42 Grand Total: 98,878.51 10/16/Z019 1:47:50 PM Expense Approval Register Packet: APPKT01632 - 10-21-19 AP CKS Fund Summary Fund 100-GENERAL FUND 225-ALARM BOARD FUND 400 - RECREATION CENTER FUND 510 - WATER/SEWER FUND 600 - EMPLOYEE INSURANCE FUND 740 -RETAINED PERSONNEL ESCROW 760- POLICE PENSION FUND Grand Total: Expense Amount 75,235.38 420.00 91.67 22,868.78 83.25 137.00 42.43 98,878.51 McHenry, IL Expense Approval Register #2 List of Bills Council Meeting 10-2149 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AIRGAS SAFETY INC AIRGAS SAFETY INC 9093709204 10/21/2019 125 pound Nitrogen Tank- 510-32-5375 48,51 Vendor AIRGAS SAFETY INC Total: 48.51 Vendor: APCO INTERNATIONAL INC APCO INTERNATIONAL INC 627022 10/21/2019 CTO RE -CERTIFICATIONS 100-23-5430 60,00 APCO INTERNATIONAL INC 63705 10/21/2019 CTO RE -CERTIFICATION 100-23-5430 30,00 Vendor APCO INTERNATIONAL INC Total: 90000 Vendor: ARAMARK ARAMARK 21821354 10/21/2019 Order#91271607 510-31-4510 49,45 ARAMARK 21830221 10/21/2019 Order#91271607 510-31-4510 12,49 Vendor ARAMARK Total: 61.94 Vendor: ARIES INDUSTRIES INC ARIES INDUSTRIES INC 391515 10/21/2019 Parts for the camera reel 510-35-6110 72.51 Vendor ARIES INDUSTRIES INC Total: 7151 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 298606 10/21/2019 432 100-33-5370 690,72 Vendor AUTO TECH CENTERS INCTotal: 69032 Vendor: BARRINGTON PARK DISTRICT BARRINGTON PARK DISTRICT 32019 10/21/2019 Trip -Apple Holler 100-46-5110 629,10 Vendor BARRINGTON PARK DISTRICT Total: 629.10 Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0208625 10/21/2019 Sanitary structures 0208625 510-35-5110 3,061.25 Vendor BAXTER & WOODMAN Total: 3,061.25 Vendor: BERKHEIMER CO INC, G W BERKHEIMER CO INC, G W 529560 10/21/2019 WATER HEATER 100-03-6110 64754 Vendor BERKHEIMER CO INC, G W Total: 647.54 Vendor: BIG R STORE BIG RSTORE 115029/30/19 10/21/2019 RlverwalkSupplies 100-45-6110 31,92 Vendor BIG R STORE Total: 3132 Vendor: BUSS FORD SALES BUSS FORD SALES 5035641 10/21/2019 pan and gasket 220 100-03-5370 44,28 BUSS FORD SALES 6058959 10/21/2019 def reprogram 433 100-33-5370 132,12 BUSS FORD SALES 6059400 10/21/2019 water pump 313 100-22-5370 11810,74 BUSS FORD SALES 6059744 10/21/2019 trans 901 100-33-5370 41524,21 Vendor BUSS FORD SALES Total: 6,511.35 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 61681 10/21/2019 shop rags 100-33-6115 254,00 Vendor CABAY & COMPANY INC Total: 254.00 Vendor: CARDIAC SCIENCE CORPORATION CARDIAC SCIENCE 7370919 10/21/2019 AED Battery for Lakeland Park 100-46-6110 442,14 Vendor CARDIAC SCIENCE CORPORATION Total: 44114 Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC TXF2874 10/21/2019 ADO ACROBAT 620-00-5110 107.37 Vendor CDW GOVERNMENT INC Total: 107.37 Vendor: CE SOLING & ASSOCIATES, LLC CE SOLING & ASSOCIATES, LLC 1121 10/21/2019 Dryer Feed Pump -Lobe Set 510-32-5375 867.06 Vendor CE SOLING & ASSOCIATES, LLC Total: 867.06 10/16/2019 1:35:11 PM Expense Approval Register Packet: APPKT01635-10-2149 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CENTURY SPRINGS CENTURY SPRINGS 2314960 10/21/2019 WATER 100-03-5120 59.98 Vendor CENTURY SPRINGS Total: 59.98 Vendor: CINTAS CINTAS 5014882965 10/21/2019 Shop Supplies 100-45-5110 65.81 CINTAS 5014882966 10/21/2019 first aid supplies 400-00-6130 83.83 Vendor CINTAS Total: 149.64 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 5507078825.001 10/21/2019 Exit light batteries 510-35-6110 48.49 CRESCENT ELECTRIC SUPPLY CO 5507080833.001 10/21/2019 Exist light batteries 510-35-6110 48.49 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 96.98 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 17629 10/21/2019 45124 N70 surface. vendor 100-33-6110 70.31 CURRAN CONTRACTING 17629A 10/21/2019 43584 N50 binder. vendor 100-33-6110 443.59 Vendor CURRAN CONTRACTING COMPANYTotal: 513.90 Vendor: DIRECT FITNESS SOLUTIONS DIRECT FITNESS SOLUTIONS 0548417-IN 10/21/2019 replacement seats for weight 400-40-5375 279.26 Vendor DIRECT FITNESS SOLUTIONS Total: 279.26 Vendor: DOCUMENT IMAGING SERVICES, LLC DOCUMENT IMAGING 1563 10/21/2019 HP U TONER 620-00-6210 69.00 Vendor DOCUMENT IMAGING SERVICES, LLC Total: 69.00 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 1134623 10/21/2019 Diamond Lift -Motor Repair 510-32-5380 545.25 Vendor DREISILKER ELECTRIC MOTORS INC Total: 545.25 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S 2186 9/30/19 10/21/2019 inspection 406 100-33-5370 30.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 30.00 Vendor: FAST EDDIES CAR WASH FAST EDDIES CAR WASH 21685812606 10/21/2019 Van Detail 100-41-5330 265.95 FAST EDDIES CAR WASH 8/16/19 10/21/2019 SQUAD CAR WASHES 100-22-5370 28.90 Vendor FAST EDDIES CAR WASH Total: 294.85 Vendor: FASTENAL FASTENAL ILWOD163770 10/21/2019 Blue Marking Paint 510-31-6110 61.85 Vendor FASTENAL Total: 61.85 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 55589 10/21/2019 Landscape Supplies 100-45-6110 598.00 FOXCROFT MEADOWS INC 55699 10/21/2019 Landscape Supplies 100-45-6110 279.20 FOXCROFT MEADOWS INC 55895 10/21/2019 Seed & blanket #123806 510-35-6110 313.00 Vendor FOXCROFT MEADOWS INC Total: 1,190.20 Vendor: FUN EXPRESS LLC FUN EXPRESS LLC 698580999-01 10/21/2019 Halloween Party Supplies 100-47-6110 106.64 Vendor FUN EXPRESS LLC Total: 106.64 Vendor: GALLS LLC GALLS LLC 013809269 10/21/2019 UNIFORM ORDER - NEVILLE 100-23-4510 43.95 GALLS LLC 013809392 10/21/2019 UNIFORM ORDER - LEIBACH 100-23-4510 40.52 GALLS LLC 013809410 10/21/2019 UNIFORM ORDER - GALLAGHER 100-23-4510 70.59 GALLS LLC 013809423 10/21/2019 UNIFORM ORDER - NOLAN 100-23-6110 158.35 GALLS LLC 013839801 10/21/2019 K9UNIFORM -CONWAY 100-22-6310 40.34 GALLS LLC 013852671 10/21/2019 UNIFORM ORDER- NEVILLE 100-23-4510 48.36 GALLS LLC 013866675 10/21/2019 UNIFORM ORDER - WALSH 100-22-4510 21.85 GALLS LLC 013876245 10/21/2019 UNIFORM RODER - BARROWS 100-23-4510 93.80 GALLS LLC 013883688 10/21/2019 UNIFORM ORDER - FITZGERALD 100-23-4510 82.54 GALLS LLC 013892590 10/21/2019 UNIFORM ORDER- MCKEEN 100-22-4510 286.71 GALLS LLC 013892825 10/21/2019 UNIFORM ORDER - NEVILLE 100-23-4510 82.09 GALLS LLC 013892827 10/21/2019 UNIFORM ORDER - BEIDELMAN 100-23-6110 130.93 GALLS LLC 013912013 10/21/2019 UNIFORM ORDER- MILLER 100-23-4510 101.52 10/16/2019 1:35:11 PM Expense Approval Register Packet: APPKTO1635-10-2149 RE CT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount GALLS LLC 013922704 10/21/2019 UNIFORM ORDER - MORALES 100-22-4510 96,59 GALLS LLC 013934765 10/21/2019 UNIFORM ORDER- 100-22-6110 247.48 GALLS LLC 013946638 10/21/2019 UNIFORM ORDER -CRUZ 100-22-4510 44.65 GALLS LLC 013955031 10/21/2019 UNIFORM ORDER - WALSH 100-22-4510 19.00 Vendor GALLS LLC Total: 1,609.27 Vendor: GESKE AND SONS INC GESKE AND SONS INC 52147 10/21/2019 HMA binder N50. vendor ticket 100-33-6110 476.69 Vendor GESKE AND SONS INC Total: 476.69 Vendor: GOLF ACADEMY AT TERRA COTTA LLC GOLF ACADEMY AT TERRA 1219-706 10/21/2019 Fall Golf Lessons 100-47-5110 310.00 Vendor GOLF ACADEMY AT TERRA COTTA LLC Total: 310.00 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 19-2030 10/21/2019 Invoice 19-2030 100-47-6110 672.00 GREEN DOOR PROMOTIONS 19-2034 10/21/2019 invoice 19-2034 McHenry 100-47-6110 1/292670 GREEN DOOR PROMOTIONS 19-2038 10/21/2019 Invoice 19-2038 Toddler T-ball 100-47-6110 736.00 GREEN DOOR PROMOTIONS 19-2041 10/21/2019 invoice 19-2041 100-47-6110 145.00 GREEN DOOR PROMOTIONS 19-2062 10/21/2019 invoice 19-2062 Softball Shirts 100-47-6110 519.00 Vendor GREEN DOOR PROMOTIONS LLC Total: 3,364.70 Vendor: HUNTLEY PARK DISTRICT HUNTLEY PARK DISTRICT 10032019M 10/21/2019 Trip - Four Winds 100-46-5110 374.00 Vendor HUNTLEY PARK DISTRICT Total: 374.00 Vendor: HYDRAULIC SERVICES AND REPAIRS INC HYDRAULIC SERVICES AND 342074 10/21/2019 449 100-33-5370 300.00 Vendor HYDRAULIC SERVICES AND REPAIRS INC Total: 300.00 Vendor: ILLINOIS ASSOC OF CHIEFS OF POLICE ILLINOIS ASSOC OF CHIEFS OF 4980 10/21/2019 MEMBERSHIP RENEWAL 100-22-5410 220.00 Vendor ILLINOIS ASSOC OF CHIEFS OF POLICE Total: 220.00 Vendor: ILLINOIS TACTICAL OFFICERS ASSOCIATION ILLINOIS TACTICAL OFFICERS 12427917 10/21/2019 CONFERENCE- HENDRICKSON 100-22-5430 325.00 Vendor ILLINOIS TACTICAL OFFICERS ASSOCIATION Total: 325.00 Vendor: INFANTE, ALFONSO INFANTE, ALFONSO 19-20-250 10/21/2019 Recreation Center monthly 400-00-5110 11500.00 Vendor INFANTE, ALFONSO Total: 1/500600 Vendor: INTERNATIONAL ACADEMICS OF EMERGENCY DISPATCH INTERNATIONAL ACADEMICS SIN237587 10/21/2019 EMDRECERTIFICATION- 100-23-5430 50.00 Vendor INTERNATIONAL ACADEMICS OF EMERGENCY DISPATCH Total: 50.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3016677938 10/21/2019 404 100-33-5370 756.46 INTERSTATE BILLING SERVICE 3016811742 10/21/2019 416 100-33-5370 233.90 INTERSTATE BILLING SERVICE 3016842753 10/21/2019 417 100-33-5370 467.54 Vendor INTERSTATE BILLING SERVICE INC Total: 1,457.90 Vendor: JG UNIFORMS INC JG UNIFORMS INC 61174 10/21/2019 UNIFORM ORDER- 100-22-4510 158.85 JG UNIFORMS INC 61175 10/21/2019 UNIFORM ORDER- NOYES 100-22-4510 158.06 JG UNIFORMS INC 61368 10/21/2019 UNIFORM ORDER- ELLIS 100-22-4510 760.65 Vendor JG UNIFORMS INC Total: 1,077.56 Vendor: KARA COMPANY INC KARA COMPANY INC 347176 10/21/2019 TOTALSTATION BATTERY 100-22-5110 200.00 Vendor KARA COMPANY INC Total: 200.00 Vendor: KIMBALL MIDWEST KIMBALLMIDWEST 7446408 10/21/2019 stock 100-33-6110 639.23 Vendor KIMBALL MIDWESTTotal: 639.23 Vendor: KOMLINE-SANDERSON KOMLINE-SANDERSON 42044301 10/21/2019 2 Meter G BT Parts 510-32-5375 477.28 Vendor KOMUNE-SANDERSON Total: 477.28 10/16/2019 1:35:11 PM Expense Approval Register Vendor Name Payable Number Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 711487991 LAFARGE NORTH AMERICA 711628025 LAFARGE NORTH AMERICA 711628025A LAFARGE NORTH AMERICA 711640965 LAFARGE NORTH AMERICA 711640965A LAFARGE NORTH AMERICA 711660783 LAFARGE NORTH AMERICA 711660783A LAFARGE NORTH AMERICA 711660783E Vendor: LANDMARK SERVICES COOPERATIVE LANDMARK SERVICES IVC0477105 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC P01934 MCCANN INDUSTRIES INC P01935 MCCANN INDUSTRIES INC P01949 MCCANN INDUSTRIES INC P01986 Packet: APPKTO1635-10-21-19 RE CT INVOICE Post Date Description (Item) Account Number Amount 10/41/2019 Construction Supplies 100-45-6110 10/21/2019 020 WashStone #167578869 510-35-6110 10/21/2019 027 Sand #167578891 510-35-6110 10/21/2019 027 FM-2 Sand - UTY - 510-35-6110 10/21/2019 020 CM-11 WashStone- UTY- 510-35-6110 10/21/2019 CM-11 Wash Stone - UTY - 510-35-6110 10/21/2019 CM-6 Virgin Grade - UTY - 510-35-6110 10/21/2019 CM-6 Virgin Grade - UTY - 510-35-6110 Vendor LAFARGE NORTH AMERICA Total: 10/21/2019 bunker covers 100-33-6110 Vendor LANDMARK SERVICES COOPERATIVE Total: 10/21/2019 443 100-33-5370 10/21/2019 448 100-33-5370 10/21/2019 453 100-33-5370 10/21/2019 443 100-33-5370 Vendor MCCANN INDUSTRIES INCTotal: Vendor: MCHENRY COUNTY DEPT OF PLANNING &DEVELOPMENT MCHENRY COUNTY DEPT OF 68421 10/21/2019 MCHENRYCOUNTYDEPTOF 68421 10/21/2019 MCHENRY COUNTY DEPT OF 68421 10/21/2019 MCHENRY COUNTY DEPT OF 68421A 10/21/2019 Vendor: MCHENRY PIERS MCHENRY PIERS 12215 10/22/2019 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 2019-715 10/21/2019 MCHENRY SPECIALTIES 2019-749 10/21/2019 MCHENRY SPECIALTIES 2019-753 10/21/2019 Vendor: MCMAHON, JASON MCMAHON,IASON INV0008978 10/21/2019 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 17054953 MCMASTER-CARR SUPPLY CO 17592540 Vendor: MEADE INC MEADE INC 689735 Vendor: METRO DOOR AND DOCK INC METRO DOORANDDOCK INC E13438 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 222798W MID AMERICAN WATER OF 223093W MID AMERICAN WATER OF 223137W MID AMERICAN WATER OF 223234W Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS M26940 WTR WW UTY Sensible Training 510-31-5430 WTRWWUTYSensible Training 510-32-5430 WTR WW UTY Sensible Training 510-35-5430 STS Sensible Training 2019 (6 100-33-5430 Vendor MCHENRY COUNTY DEPT OF PLANNING & DEVELOPMENT Total: Contractual: Riverwalk 100-45-5110 Vendor MCHENRY PIERS Total: Riverwalk Fireglobe Plates 100-41-6110 Business Recognition Award- 100-01-4220 Fall Softball Plaques 100-47-6110 Vendor MCHENRY SPECIALTIES Total: Jason McMahon Clothing 510-31-4510 Vendor MCMAHON, IASON Total: 10/21/2019 5/8-11 Threaded Rod 510-32-5380 10/21/2019 SWWTP-Clarifier5kimmerArm 510-32-5375 Vendor MCMASTER-CARR SUPPLY CO Total: 10/21/2019 Traffic Signal #689735 CLR & 100-33-5110 Vendor MEADE INC Total: 10/21/2019 DoorReparis/Hickory Farm 100-45-5110 Vendor METRO DOOR AND DOCK INC Total: 10/21/2019 4" filler Gaskets 510-32-5380 10/21/2019 4" Flange Kits 510-32-5375 10/21/2019 6" Riser clamps 510-35-6110 10/21/2019 661meg lug 223234W 510-35-6110 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 10/21/2019 Hose for Aquatech 510-35-6110 Vendor MIDWEST HOSE AND FITTINGS INC Total: 94.10 128.16 53.84 56.08 123.52 124.96 92.07 103.41 776.14 1,440.00 1,440.00 158.20 55.76 20.62 94.00 50.00 50.00 100.00 150.00 350.00 21960,00 2,960.00 120.00 65.00 180.00 365.00 70.15 70.15 122.44 429.53 551.97 784.64 784.64 466.87 466.87 628.50 148.20 88.00 444.00 1,308.70 166.80 166.80 10/16/2019 1:35:11 PM Expense Approval Register Vendor Name Payable Number Vendor: MIDWEST POWER INDUSTRY, INC MIDWEST POWER INDUSTRY, 67 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 93205 Vendor: MOTOROLA MOTOROLA Vendor: NAC SUPPLY, INC NAC SUPPLY, INC 451668302019 46202 Vendor: NATIONAL BUSINESS FURNITURE NATIONAL BUSINESS ZK067950-FLS NATIONAL BUSINESS ZK067950-OTG NATIONAL BUSINESS ZK067950-TDQ Vendor: NATURESCAPE DESIGN INC NATURESCAPE DESIGN INC 71461 Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWESTELECTRICAL 17440027 NORTHWEST ELECTRICAL 17440639 NORTHWEST ELECTRICAL 17442384 Vendor: OFFICIAL FINDERS LLC OFFICIAL FINDERS LLC 9430 Vendor: PDC LABORATORIES INC PDC LABORATORIES INC 19387923 PDC LABORATORIES INC 19387924 PDC LABORATORIES INC 19387925 PDC LABORATORIES INC 19387926 PDC LABORATORIES INC 19387927 PDC LABORATORIES INC 19387929 Vendor: PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC PETROCHOICE LLC Packet: APPKT01635-10-2149 RECT INVOICE Post Date Description (Item) Account Number Amount 10/21/2019 RADIATOR SERVICE 100-23-5110 1,750.00 Vendor MIDWEST POWER INDUSTRY, INC Total: 11750.00 10/21/2019 Parking Permit Cards 100-04-5330 23.00 Vendor MINUTEMAN PRESS OF MCH Total: 23.00 10/21/2019 STARCOM21 MONTHLY 100-22-5320 2,453.00 Vendor MOTOROLA Total: 21453.00 10/21/2019 Nac Supply - STS - Scoop 100-33-6110 104.50 Vendor NAC SUPPLY, INC Total: 104.50 10/21/2019 Furniture for D Martin Ec Dev 100-01-8700 192.31 10/21/2019 Furniture for D Martin Ec Dev 100-01-8700 395.25 10/21/2019 Furniture for D Martin Ec Dev 100-01-8700 11577,71 Vendor NATIONAL BUSINESS FURNITURE Total: 2,165.27 10/21/2019 Riverwalk Irrigation 100-45-5110 334.29 Vendor NATURESCAPE DESIGN INC Total: 334.29 10/21/2019 Electrical Supplies 100-45-6110 40.95 10/21/2019 street light Hillsside and Polk 100-33-6110 31735,00 10/21/2019 Electrical Supplies 100-45-6110 221.92 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: %997.87 10/16/2019 Invoice 9430 100-47-5110 455.00 Vendor OFFICIAL FINDERS LLC Total: 455.00 10/21/2019 Total Nitrogen Sample 510-32-6110 60.00 10/21/2019 Total Nitrogen Sample 510-32-6110 60.00 10/21/2019 Total Nitroge Sample 510-32-6110 60.00 10/21/2019 Dryer condensate sample 510-32-6110 377.25 10/21/2019 Total nitrogen sample 510-32-6110 60.00 10/21/2019 September 2019 Inv# 19387929 510-31-5110 582.50 Vendor PDC LABORATORIES INC Total: 1,199.75 11079897 10/21/2019 FUEL BILL inn -03-6250 119.90 11087156 10/21/2019 Fuel-UTY-11087156 510-35-6250 333.73 11087171 10/21/2019 FUEL BILL 100-03-6250 85.76 11087172 10/21/2019 Fuel - W W-11087172 510-32-6250 236.24 11087173 10/21/2019 Fuel - WTR-11087173 510-31-6250 226.81 11087174 10/21/2019 Fuel 100-45-6250 256.01 11087175 10/21/2019 Fuel - STS - 11087175 100-33-6250 853.89 11087176 10/21/2019 FUEL11087176 100-22-6250 11733.57 11087384 10/21/2019 Fuel- WW-11087384 510-32-6250 136.62 11087385 10/21/2019 Fuel- WTR-11087385 510-31-6250 46.14 11087386 10/21/2019 Fuel 100-45-6250 247.19 11087387 10/21/2019 Fuel - STS - 11087387 100-33-6250, 176.75 11087388 10/21/2019 FUEL11087388 100-22-6250 120.45 11094309 10/21/2019 Fuel - UTY - 11094309 510-35-6250 259.94 11094323 10/21/2019 FUEL BILL 100-03-6250 100.88 11094324 10/21/2019 Fuel- WW-11094324 510-32-6250 136.60 11094325 10/21/2019 Fuel - WTR-11094325 510-31-6250 82.37 11094326 10/21/2019 Fuel 100-45-6250 363.91 11094327 10/21/2019 Fuel - STS - 11094327 100-33-6250 666.87 10/16/2019 1:35:11 PM Expense Approval Register Packet: APPKT01635-10-2149 RE CT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount PETROCHOICE LLC 11094328 10/21/2019 FUEL 11094328 100-22-6250 1,766.40 Vendor PETROCHOICE LLC Total: 71950.03 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 177609 10/21/2019 BADGE #1075 100-22-4510 119.00 PETTIBONE & CO, P F 177609A 10/21/2019 SERGEANT BADGES 100-22-6110 333.00 Vendor PETTIBONE & CO, P F Total: 452.00 Vendor: PHOTO BOOTH OF THE STARS PHOTO BOOTH OF TH E STARS 1659 10/21/2019 Event - Dad & Daughter 100-46-6920 499.00 Vendor PHOTO BOOTH OF THE STARS Total: 499.00 Vendor: PITEL SEPTIC INC PITEL SEPTIC INC 17696 10/21/2019 Portable Toilet Rentals 100-45-5110 637.50 Vendor PITEL SEPTIC INC Total: 637.50 Vendor: PRO FORMA PRO FORMA 90Q0902019 10/21/2019 Parent Handbooks 100-47-5330 253.85 Vendor PRO FORMA Total: 253.85 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 55872 10/21/2019 811 510-35-5370 51.39 Vendor QUALITY TIRE SERVICE Total: 51.39 Vendor: RNOW INC RNOW INC 2019-56610 10/21/2019 Aquatech hose 510-35-6110 21889.32 Vendor RNOW INC Total: 21889.32 Vendor: ROSS, KAYLEE ROSS, KAYLEE 1219-705 10/21/2019 Fall Golf Lessons 100-47-5110 525.00 Vendor ROSS, KAYLEE Total: 525.00 Vendor: SAFELITE FULFILLMENT INC SAFELITE FULFILLMENT INC 05830-655153 10/21/2019 Windshield repair#05830- 610-00-5980 334.64 Vendor SAFELITE FULFILLMENT INC Total: 334.64 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PESTSOLUTIONS INC 106037 10/21/2019 quarterly service 400-00-5110 75.00 SCHOPEN PESTSOLUTIONS INC 107449 10/21/2019 Pest Control 100-45-5110 95.00 SCHOPEN PEST SOLUTIONS INC 195613 10/21/2019 PEST CONTROL 100-03-5120 166.50 Vendor SCHOPEN PEST SOLUTIONS INC Total: 336.50 Vendor: SENCOMMUNICATIONS INC SENCOMMUNICATIONS INC IN0955677 10/21/2019 HEADSET REPAIR 100-23-6110 147.00 Vendor SENCOMMUN[CATIONS INC Total: 147.00 Vendor: SHAW MEDIA SHAW MEDIA 10474 9/30/19STMT 10/21/2019 PHN Z-956 Cannabis Ord 100-06-5330 109.30 Vendor SHAW MEDIA Total: 109.30 Vendor: SUPER AGGREGATES SUPERAGGREGATES 0057129 10/21/2019 dump,hardto 100-33-6110 200.00 SUPER AGGREGATES 57129 10/21/2019 dump, hard to handle,w/matt. 100-33-6110 200.00 Vendor SUPER AGGREGATES Total: 400.00 Vendor: TONY'S FAMILY TAILOR SHOP TONY'S FAMILY TAILOR SHOP 978210 10/21/2019 TAILORING -LUMBER 100-22-4510 9.50 TONY'S FAMILY TAILOR SHOP 978211 10/21/2019 TAILORING-MCKEEN 100-22-4510 38.50 TONY'S FAMILY TAILOR SHOP 999778 10/21/2019 TAILORING - LORENZ 100-22-4510 8.00 TONY'S FAMILY TAILOR SHOP 999793 10/21/2019 TAILORING - LORENZ 100-22-4510 20.00 Vendor TONY'S FAMILY TAILOR SHOP Total: 76.00 Vendor: U.S. POSTAL SERVICE U.S. POSTALSERVICE ADS215R 12/15/19 10/21/2019 statestic report 100-04-5310 100.00 Vendor U.S. POSTAL SERVICE Total: 100.00 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 076296 10/21/2019 DELAY TIMER327 100-22-5370 168.53 ULTRA STROBE 076369 10/21/2019 DELAY TIMER 312 100-22-5370 168.53 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 337.06 10/16/2019 1:35:11 PM Expense Approval Register Vendor Name Payable Number Vendor: USA BLUEBOOK USA BLUEBOOK 023061 Vendor: VERIZON CONNECT NWF, INC VERIZON CONNECT NWF, INC CITY3920SVO1893005 Vendor: WATER PRODUCTS -AURORA WATERPRODUCTS-AURORA 0291449 Vendor: WELCH BROS INC WELCH BROS INC 3064211 WELCH BROS INC 3064212 Packet: APPKT01635-10-2149 RECT INVOICE Post Date Description (Item) Account Number Amount 10/21/2019 Lift Station Level Transducers 510-32-5380 3,036.80 Vendor USA BLUEBOOK Total: 3,036.80 10/21/2019 GPS 100-33-6110 401.99 Vendor VERIZON CONNECT NWF, INCTotal: 401.99 10/21/2019 Hydrant Seats 510-35-6110 310.00 Vendor WATER PRODUCTS - AURORA Total: 310.00 10/21/2019 60" barrel.and cone section 510-35-6110 963.00 10/21/2019 24"x48" risers,24"x24" risers 100-33-6110 11292,00 Vendor WELCH BROS INC Total: 2,255.00 Grand Total: 72,448.50 10/16/2019 1:35:11 PM Expense Approval Register Packet: APPKT01635-10-2149 RE CT INVOICE Fund Summary Fund 100-GENERAL FUND 400 - RECREATION CENTER FUND 510- WATER/SEWER FUND 610- RISK MANAGEMENT FUND 620-INFORMATION TECHNOLOGY FUND Grand Total: Expense Amount 51,505,40 11938,09 18,494.00 334.64 176.37 72,448.50 AS NEEDED CHECKS COUNCIL MEETING 10/21/19 100 1 00-03-51 10 CINTAS CORPORATION LOC 355 09/06/2019 110.52 100 100-334510 CINTAS CORPORATION LOC 355 09/06/2019 377.76 100 1 00-33-61 10 CINTAS CORPORATION LOC 355 09/06/2019 207.20 100 100-33-5370 NAPA AUTO PARTS MPEC 09/06/2019 598.20 100 100-01-6110 PRAIRIELAND DISPOSLA 09/06/2019 3200,00 100 100-01-5310 UPS 09/06/2019 4.14 100 100-03-5310 UPS 09/06/2019 6.06 100 100-06-5420 WOLF DOROTHY 09/06/2019 40.05 210 210-00-5110 FREUND, MICHAEL R 09/06/2019 70.00 510 510-324510 CINTAS CORPORATION LOC 355 09/06/2019 636.80 510 510-31-5510 COMED 09/06/2019 44.85 510 510-32-5310 UPS 09/06/2019 4.43 740 740-00-6960 JOHNSON, MONTE 09/06/2019 13.50 100 1 00-33-51 10 CLEARVIEW LANDSCAPE CONST 09/13/2019 2971,80 100 10045-5110 CLEARVIEW LANDSCAPE CONST 09/13/2019 17274,00 100 1 00-33-51 10 CLEARVIEW LANDSCAPE CONST 09/13/2019 2971.80 100 100-45-5110 CLEARVIEW LANDSCAPE CONST 09/13/2019 17274,00 100 100-22-3890 GUTIERREZ, EMMA 09/13/2019 25.00 100 100-06-5330 SHAW MEDIA 09/13/2019 97.24 200 200-00-5110 WINDY CITY LIGHTS 09/13/2019 412.50 200 200-00-5110 WINDY CITY LIGHTS 09/13/2019 425.00 400 400-00-5210 SHAW MEDIA 09/13/2019 596.00 510 510-32-5110 AQUA PA 09/13/2019 159.90 510 510-32-5110 CLEARVIEW LANDSCAPE CONST 09/13/2019 1068.00 510 510-32-5510 CLEARVIEW LANDSCAPE CONST 09/13/2019 796.20 510 510-31-5110 CLEARVIEW LANDSCAPE CONST 09/13/2019 1068.00 510 510-31-5110 CLEARVIEW LANDSCAPE CONST 09/13/2019 796.20 510 510-35-6110 SHAW MEDIA 09/13/2019 141.46 620 620-00-5320 AT&T 09/13/2019 205.57 620 620-00-5320 AT&T 09/13/2019 585.70 620 620-00-5320 AT&T 09/13/2019 585.70 620 620-00-5110 AT&T 09/13/2019 8.15 620 620-00-5320 620 620-00-6270 620 620-00-6210 620 620-00-6210 620 620-00-6210 100 100-03-6110 100 1 00-22-621 0 100 1 00-33-61 10 100 10042-6110 100 10045-6110 100 100-01-5110 100 100-03-5120 100 1 00-01 -61 10 100 100-22-5430 100 10044-6110 100 10045-5370 100 10046-5110 AT&T 09/13/2019 CDW GOVERNMENT INC 09/13/2019 STANS LPS MIDWEST 09/13/2019 STANS LPS MIDWEST 09/13/2019 US BANK EQUIPMENT FINANCE 09/13/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 BRUCESKI'S MARINE CONSTRUC 09/18/2019 CENTURY SPRINGS 09/18/2019 DURA WAX COMPANY INC, THE 09/18/2019 FIRST BANKCARD 09/18/2019 FIRST BANKCARD 09/18/2019 FIRST BANKCARD 09/18/2019 09/18/2019 100 100 100-01-5110 100 100-03-5120 100 1 00-01 -61 10 100 100-22-5430 100 10044-6110 100 10045-5370 100 10046-5110 AT&T 09/13/2019 CDW GOVERNMENT INC 09/13/2019 STANS LPS MIDWEST 09/13/2019 STANS LPS MIDWEST 09/13/2019 US BANK EQUIPMENT FINANCE 09/13/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 BRUCESKI'S MARINE CONSTRUC 09/18/2019 CENTURY SPRINGS 09/18/2019 DURA WAX COMPANY INC, THE 09/18/2019 FIRST BANKCARD 09/18/2019 FIRST BANKCARD 09/18/2019 FIRST BANKCARD 09/18/2019 09/18/2019 100 AT&T 09/13/2019 CDW GOVERNMENT INC 09/13/2019 STANS LPS MIDWEST 09/13/2019 STANS LPS MIDWEST 09/13/2019 US BANK EQUIPMENT FINANCE 09/13/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 ACE HARDWARE, MCHENRY 09/18/2019 BRUCESKI'S MARINE CONSTRUC 09/18/2019 CENTURY SPRINGS 09/18/2019 DURA WAX COMPANY INC, THE 09/18/2019 FIRST BANKCARD 09/18/2019 FIRST BANKCARD 09/18/2019 FIRST BANKCARD 09/18/2019 09/18/2019 100 10046-6110 FIRST BANKCARD 09/18/2019 100 10047-5430 564.36 304.53 275.19 217.74 397.72 72.95 30.58 497.76 162.62 233.07 1000000 59.98 427.79 1550,00 533.99 465.00 4446.02 633.19 158.00 216.36 807.07 98.86 81.60 507.48 167.82 100 1 00-03-61 10 HOME DEPOT PRO 09/18/2019 26.26 100 100-03-6110 100 100-22-5110 100 100-33-5370 100 10045-6110 100 10044-6110 100 100-03-5120 100 1 00-03-61 10 100 100-03-6210 HOME DEPOT PRO 09/18/2019 I LEAS 09/18/2019 INTERSTATE BILLING SERVICE II\ 09/18/2019 RELIABLE SAND & GRAVEL 09/18/2019 SAM'S CLUB 09/18/2019 SYNCB/AMAZON 09/18/2019 SYNCB/AMAZON 09/18/2019 SYNCB/AMAZON 09/18/2019 100 100-05-5110 SYNCB/AMAZON 09/18/2019 100 1 00-22-621 0 SYNCB/AMAZON 09/18/2019 100 1 00-45-61 10 SYNCB/AMAZON 09/18/2019 100 10046-6110 SYNCB/AMAZON 09/18/2019 100 1 00-47-61 10 SYNCB/AMAZON 09/18/2019 100 10045-5430 APWA - ILLINOIS PUBLIC SERVICI 09/18/2019 100 100-33-5430 APWA - ILLINOIS PUBLIC SERVICI 09/18/2019 100 100-01-6210 STAPLES BUSINESS CREDIT 09/18/2019 100 100-03-6210 STAPLES BUSINESS CREDIT 09/18/2019 100 100-04-6210 STAPLES BUSINESS CREDIT 09/18/2019 100 1 00-22-621 0 STAPLES BUSINESS CREDIT 09/18/2019 100 1 00-33-621 0 STAPLES BUSINESS CREDIT 09/18/2019 210 210-00-5110 BRANCH, ALLISON 09/18/2019 210 210-00-5110 DOWNTOWN BUSINESS ASSOCl/ 09/18/2019 210 210-00-5110 YORE, AMY 09/18/2019 400 400-00-5210 FIRST BANKCARD 09/18/2019 400 400-00-5430 FIRST BANKCARD 09/18/2019 400 400-00-6110 SYNCB/AMAZON 09/18/2019 400 400-00-6120 0Y114CB/AMA1ON 09/18/2019 400 400-00-6210 SYNCB/AMAZON 09/18/2019 400 40040-6110 SYNCB/AMAZON 09/18/2019 510 510-31-6110 ACE HARDWARE, MCHENRY 09/18/2019 510 510-32-6110 ACE HARDWARE, MCHENRY 09/18/2019 510 510-35-6110 ACE HARDWARE, MCHENRY 09/18/2019 510 510-31-6110 FIRST BANKCARD 09118/2019 510 510-35-5430 FIRST BANKCARD 09/18/2019 510 510-31-6110 HOME DEPOT CREDIT SERVICES 09/18/2019 510 510-32-5375 HOME DEPOT CREDIT SERVICES 09/18/2019 510 510-32-6110 HOME DEPOT CREDIT SERVICES 09/18/2019 510 510-35-6110 HOME DEPOT CREDIT SERVICES 09/18/2019 510 510-32-5580 WINNEBAGO LANDFILL CO 09/18/2019 610 610-00-5960 SUPERIOR ROAD STRIPING, INC 09/18/2019 620 620-00-6210 U.S. BANK 09/18/2019 100 100-01-6940 BANKCARD PROCESSING CENTE09/24/2019 100 100-06-5430 BANKCARD PROCESSING CENTE 09/24/2019 100 100-22-5420 BANKCARD PROCESSING CENTE 09/24/2019 100 100-22-5430 BANKCARD PROCESSING CENTE 09/24/2019 100 1 00-22-621 0 BANKCARD PROCESSING CENTE 09/24/2019 100 100-23-5430 BANKCARD PROCESSING CENTE 09/24/2019 100 10041-6110 BANKCARD PROCESSING CENTE 09124/2019 100 1 00-46-51 10 BANKCARD PROCESSING CENTE 09/24/2019 100 1 00-46-61 10 BANKCARD PROCESSING CENTE 09/24/2019 100 10047-5430 BANKCARD PROCESSING CENTE 09/24/2019 100 10047-5410 ILLINOIS SWIMMING INC 100 100-04-5310 100 100-01-5310 100 100-03-5310 100 100-04-5310 100 1 00-22-531 0 POSTMASTER MCHENRY IL RESERVE ACCOUNT RESERVE ACCOUNT RESERVE ACCOUNT RESERVE ACCOUNT 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 173.39 240.00 4,82 68.75 146.53 240.54 221.37 6.04 187.22 54.35 127.90 70.18 17.99 695.00 200.00 225.99 10.05 68.09 295.79 30.78 750.00 1000.00 150.00 75.00 45.00 54.12 4.48 54.96 3.52 222006 466.40 57.43 197.98 213.36 23.68 281.17 1210,81 35.84 2328448 3002,48 311.00 12.99 400.00 29.68 418.63 213.32 51.00 16.22 1452.03 14.25 18.00 5372.00 235.00 10.25 63.35 905.91 339.48 100 100-41-5310 100 10041-5310 100 1 00-33-61 10 205 205-00-5310 400 400-00-5215 400 400-00-5321 400 40040-5110 510 510-32-6110 510 510-32-5375 510 510-31-5310 510 510-32-5310 620 620-00-5320 620 620-00-5320 620 620-00-5320 620 620-00-5320 620 Pon -00-5320 RESERVE ACCOUNT 09/24/2019 RESERVE ACCOUNT 09/24/2019 TRAFFIC CONTROL & PROTECTI(09/24/2019 RESERVE ACCOUNT 09/24/2019 BANKCARD PROCESSING CENTE 09/24/2019 BANKCARD PROCESSING CENTE 09/24/2019 BANKCARD PROCESSING CENTE 09/24/2019 G.A. RICH & SONS INC 09/24/2019 GARDNER DENVER INC 09/24/2019 RESERVE ACCOUNT 09/24/2019 RESERVE ACCOUNT AT&T AT&T AT&T AT&T AT&T 620 620-00-5320 AT&T 620 620-00-5320 AT&T AT&T DELL MARKETING LP US BANK EQUIPMENT FINANCE TOTAL FUND 100 FUND 200 FUND 205 FUND 210 FUND 400 FUND 510 FUND 610 FUND 620 FUND 740 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 09/24/2019 2.65 114.55 45.30 7.75 50.81 307.97 529.00 1500600 1759,00 4.65 6.80 251.16 245,96 3009.88 243.64 245.14 866.56 374.45 231.87 1091.79 247.50 103972,76 133,56 837.50 7.75 1970,00 720,86 13023,50 3002.48 12263.61 13.50 972,76 Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us AGENDA SUPPLEMEINIT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: October 21St, 2019, Regular City Council meeting RE: Updated Alcoholic Liquor Ordinance Attachment: Proposed Ordinance Complete Revised Chapter 4 (Appendix A) Agenda Item Summary: The purpose of this agenda item is ask for Council's consideration and approval in the amendment of the Alcoholic Liquor Ordinance, specifically Chapter 4, Section 44 Definitions, Section 4.6 License classification and fees; approval authority; limitation on number of licenses, Section 4-21 Closing Hours, Section 4-24 Special Civic Events and Section 4-31 Prohibitions. Staff is present to answer any questions Council may have. Background: As a matter of practice Staff regularly exams the McHenry Alcoholic Liquor Code for amendments as a way to ensure compliance with the Illinois Liquor Control Commission and to meet the needs of the community. In June of 2017 at the direction of Council, staff was asked to looking into our Alcoholic Liquor Code as it relates to a somewhat new trend called "alcohol vaping". In July and August Staff received inquiries regarding obtaining liquor licenses for atheater / entertainment business and for a mixed use facility. Specifically the McHenry Downtown Theater has shown interest in a future license and Mix N' Mingle on Green Street is requesting a license. In September Staff attended a training hosted by the Illinois Liquor Control Commission at which time Staff identified multiple areas within our ordinance that required amendments in order to ensure compliance with the state. Analysis: As a result of the above action, staff conducted a full analysis of our Alcoholic Liquor Code and found that following recommended revisions and additions should be considered. Section 4-1 (Definitions) needs an amendment to the Catering Endorsement so that sale of alcohol can occur off -site at City sponsored events such as Concert in the Park on Thursdays (Veterans park) and Light the Night on Saturdays (Miller Point). New definitions of a "mixed use special event facility" and "theater and entertainment center" are needed to support the new license types and "special event" is needed to define what a special event is and that it can only be a not -for - profit entity hosting the event. Section 4-6 (License classification and fees; approval authority; limitation on number of licenses) needs an amendment to redefine the Class B license to include "theater and entertainment service" and "mixed use service" and to add "not -for -profit organizations" into the Class D Special Event license. Section 4-21 (Closing Hours) needs an amendment to define the hours of a Class B license which includes restaurant table service, theater and entertainment facilities and mixed use special event facilities. Section 4-24 (Special Civic Events) needs an amendment to identify that sales and consumption can occur outside the licensed location during a special civic event as long as they are approved to participate and the location of the sales is "adjacent to the licensee's property". Section 4-31 (Prohibitions) needs an amendment to clearly define that the consumption of alcohol at a licensed establishment can only occur through the traditional method of drinking alcohol in a liquid form. No other means are allowed and vaping alcohol is strictly prohibited. Recommendation: Therefore, if Council concurs, it is recommended that a motion be made to adopt the attached Ordinance Amending Chapter 4: Alcohol Liquor; 4-19 Definitions, 4-6; License classification and fees; approval authority; limitation on number of licenses 4-21; Closing hours; 4-24; Special Civic Events and 4-31 Prohibitions. Draft October 16, 2019 ORDINANCE NO. An Ordinance Amending Chapter 4, Alcoholic Liquor; Section 44 Definitions, Section 4.6 License classification and fees; approval authority; limitation on number of licenses, Section 4-21 Closing Hours, Section 4.24 Special Civic Events and Section 4-31 Prohibitions of the City of McHenry's Municipal Code WHEREAS, the City of McHemy, McHeruy County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; WHEREAS, the City Council has determined that a revised definition of "Catering Endorsement" and new definitions of "Mixed Use Special Event Facility", "Special Event" and "Theatre and Entertainment Center", are required when defining a Class B Liquor License as well as services provided through a catering endorsement. WHEREAS, the City Council has determined that there is a need to authorize and regulate the consumption of alcohol within certain businesses related to theatre and entertainment center establishments and mixed use event space businesses. WHEREAS, the City Council has determined a need to regulate the method in which alcohol is consumed in licensed establishments for health and safety reason, limiting the method to the traditional method of drinking alcohol in liquid form. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF McHENRY, McHenry County, Illinois, as follows: SECTION 1: Chapter 4, Alcoholic Liquor, Section 4-1, Definitions, shall be amended to add the following new definitions: Sec. 4-1. Definitions. Catering Endorsement permits the service of Alcoholic liquor for off -site consumption as an incidental part of food service, sold at a package price as agreed upon under contract and extends the premise of a business to include City owned parks and property when being requested by the City to provide alcohol service at a City event Mixed Use Special Event Facility means a fixed establishment within an enclosed building that rents space speciall designed for both private events and public events and accommodates a minimum of (50) fifty patrons, Special Event: An event being held only by a not -for -profit organization within the City limits in which the not -for -profit organization offers the retail sale of alcoholic beverages for on -site consumption, during the time frame of the special event Alcohol License Amendment 10-21-19, Page 1 Draft October 16, 2019 Theatre and Entertainment Center means an establishment within an enclosed building with stationary, affixed seating for at least 100 patrons at which the primacy activity is the display of movies, plays being performed or musical performances being given or in combination thereof. SECTION 2: Chapter 4, Alcoholic Liquor, Section 4-6, License classification and fees; approval authority; limitation on number of licenses, is hereby amended to add the following new approval authority and license classifications. Sec. 4-6. License classification and fees; approval authority; limitation on number of licenses. Upon the approval by City Council of an increase in Class A, Class B, Class C, Class F, liquor licenses the City Cleric is hereby directed to amend this section of the City Code to increase the number of liquor licenses accordingly. (b) Class B ("Service") license. Issuance of a Class B license shall authorize the sale of Alcoholic liquor, for consumption on the premises only when served as follows No full bar is permitted. 1. Restaurant Table Service: All sales service and consumption conducted at tables* and 2. Theatre &_ Entertainment Service: All sales and service conducted over a concession counter with consumption in Theater and Entertainment Center seats• and 3. Mixed Use Service: All sales and service conducted at tables or over a temporary counter and consumption within the defined area of the Mixed Use Special Event Facility. (d) Class D ("Special Event") license. Issuance of a Class D license shall only authorize the Retail sale of Alcoholic liquor by not -for -profit organizations, for consumption on the premises during a designated special event. No such license shall be issued for a license period in excess of days nor shall any private premises be eligible for more than eight such licenses during any calendar year. The fee for such license shall be $100.00 per event. The premises shall be considered unlicensed both immediately before and immediately after any Special Event license period. SECTION 3: Chapter 4, Alcoholic Liquor, Section 4-21, Closing Hours, is hereby amended to add the following new closing hours: Sec. 4-21. Closing Hours. Class B licenses: ® Between the hours of 1 a.m. and 6 a.m. any day of the week Provided, however, on Memorial.._ Day (observed), Thanksgiving Dav, New Year's Dav and Independence Dav (4th of July), it shall be lawful for Class B licensees to sell alcoholic liquor until 2 a.m. SECTION 4: Chapter 4, Alcoholic Liquor, Section 4-24, Special Civic Events, is hereby amended to add Special Use Permits: Alcohol License Amendment 10-21-19, Page 2 Draft October 16, 2019 Sec, 4-24. Special Civic Events, The City Council and the Local Liquor Control Commissioner may from time to time announce certain Special Civic Events, such as Fiesta Days, where outdoor and public property alcoholic sales and consumption adjacent to the licensee's property may be permitted. Any Class A and B licensee wishing to sell Alcoholic liquor outdoor and on public properly at Special Civic Events must attend a meeting of licensees at a time and place designated by the Local Liquor Control Commissioner or his designee. Notice of the meeting will be sent to all Class A and B licensees approximately one month prior to the Special Civic Event. At the completion of the meeting, each licensee will receive a Special Civic Event Endorsement permitting off -premise, outdoor and public property sales on a restricted basis specified in the endorsement. SECTION 5: Chapter 4, Alcoholic Liquor, Section 4-31, Prohibitions, is hereby amended to add the following. Sec. 4-31. Prohibitions. (c) It shall be unlawful for any business that possess a on premise consumption liquor license to allow the consumption of alcohol through aLiy means other than the traditional method of drinking alcohol in the liquid form. Vaping alcohol is strictly prohibited SECTION 5: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: APPROVED: Mayor Wayne Jett Alcohol License Amendment 10-21-19, Page 3 Draft October 16, 2019 City Cleric Trisha Ramel Passed: Approved: Z:\M\McHen yCityof\Ordinances\AlcoholLicense 10-21-19.doc Alcohol License Amendment 10-21-19, Page 4 CERTIFICATION I, , do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of McHenry, McHenry County, Illinois, and that as such Cleric, I am the keeper of the records and minutes and proceedings of the Mayor and Aldermen of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the day of 2019, the foregoing Ordinance entitledAn OrdinanceAmending Chapter 4, Alcoholic Liquor, Section 4-1 Definitions and Section 4.6 License classification and fees; approval authority; limitation on number of licenses of the City of McHenry's Municipal Code, was duly passed by the City Council of the City of McHemy. The pamphlet form of Ordinance No. ,including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing on the day of 2019, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon request in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. GIVEN under my hand and seal this day of Trisha Ramel, Clerk City of McHemy, .Henry County, Illinois (SEAL) 2019. Appendix A MUNICIPAL CODE CHAPTER 4 ALCOHOLIC LIQUOR Sec. 4-1. Definitions. Unless the context otherwise requires, the following terms as used in this Chapter shall be construed according to the definitions given below: Agent means an authorized representative of the Licensee who has supervisory authority over all employees of the license premises. Alcoholic liquor means any spirits, wine, beer, ale or other liquid containing more than one-half of one per cent (1/2 of 1%) of alcohol by volume, which is fit for beverage purposes. BASSET means a Beverage Alcohol Sellers and Servers Educational Training program or other similar program, licensed by the state Liquor Control Commission pursuant to 235 ILCS 5/2- 12(11.1) and 6-27 or Title 77 of the Illinois Administrative Code, Chapter XVI, Section 3500, as amended. BYOA means Bring Your Own Alcohol Catering Endorsement permits the service of Alcoholic liquor for off -site consumption as an incidental part of food service, sold at a package price as agreed upon under contract and extends the premise of a business to include City owned parks and property when being requested by the City to provide alcohol service at a City event. Club means a corporation organized under the laws of this State, not for pecuniary profit, solely for the promotion of some common object other than the sale or consumption of Alcoholic liquor. Full Bar means an area within a business that is designed to store, sell, pour, serve and consume alcoholic beverages which includes a structure in the appearance of a counter, across which alcoholic beverages served. A full bar can be a standalone component of a business, whose primary service is the service of alcoholic beverages, or it may be a component added to a restaurant business who provides tabled food service and alcoholic beverage service as the two core components of the business. Full Service Personal Care Establishment is a business establishment that offers multiple personal care services that when giving individually or combined as a package require a minimum of (2) two hours to complete, which may include, but is not limited to; hair treatments, haircuts, nail treatments, body packs and wraps, exfoliation, waxing, aromatherapy, facials, and formal wear fitting events. Hotel means any building or other structure kept, used, maintained, advertised and held out to the public to be a place where food is actually served and consumed and sleeping accommodations are offered for adequate pay to travelers and guests, whether transient, permanent or residential, in which twenty-five (25) or more rooms are used for the sleeping accommodations of such guests and having one or more public dining rooms where meals are served to such guests, such sleeping accommodations and dining rooms being conducted in the same building or buildings, structure or structures being provided with adequate and sanitary kitchen and dining room equipment and capacity. Mixed Use Special Event Facility means a fixed establishment within an enclosed building that rents space specially designed for both private events and public events and accommodates a minimum of (50) fifty patrons. Restaurant means any public place kept, used, maintained, advertised and held out to the public as a place where meals are served, and where meals are actually and regularly served without sleeping accommodations, such place being provided with adequate and sanitary kitchen and dining room equipment and capacity and having employed therein a sufficient number and kind of employees to prepare, cook and serve suitable food for its guests. Retail sale means the sale for use or consumption, and not for re -sale in any form. Special Event: An event being held only by anot-for-profit organization within the City limits in which the not -for -profit organization offers the retail sale of alcoholic beverages for on -site consumption, during the time frame of the special event. Theatre and Entertainment Center means an establishment within an enclosed building with stationary, affixed seating for at least 100 patrons at which the primary activity is the display of movies, plays being performed or musical performances being given or in combination thereof Sec. 4-2. Mayor designated Liquor Control Commissioner; assistants. The Mayor of the City shall act as Local Liquor Control Commissioner of the City and, in the event of a conflict preventing the Mayor from so acting, the designated Local Liquor Control Commissioner is the City Administrator. License required. It shall be unlawful for a business or establishment to sell or offer for sale at retail or allow the possession or consumption of alcohol without having a valid Liquor License in accordance with Chapter 4, Section 4-6 of the McHenry Municipal Code. Sec. 4-4. Applications for licenses. Applications for licenses required by this Chapter shall be verified in writing and on a form provided by the City Administrator, signed by the applicant. All applications shall contain the Following information and statements which shall be true and accurate by the person signing the application: (a) The name, age and address of the applicant in the case of an individual; in the case of a partnership, the persons entitled to share in the profits thereof, and in the case of a corporation, Club, or limited liability company the date of incorporation or organization, the objects for which it was organized, the names and addresses of the officers, managers, members, directors, and all shareholders owning more than 5% of the corporate stock or membership interest. 2 (b) The citizenship of the applicants) and corporation officers, managers and members, their place of birth and if a naturalized citizen, the time and place of their naturalization. (c) The length of time that said applicants) or company has been in the business of selling Alcoholic liquor. (d) The location and description of the premises or place of business which is to be operated under such license. (e) A statement whether the applicants) or company has made a similar application for a similar license on premises other than described in this application and the disposition of such application. (f) A statement whether applicants) or corporation officers, managers and members have ever been convicted of a felony or have been previously disqualified to receive a license for any reason. (g) Whether a previous license held by the applicant(s) or corporation's officers, managers and members, by any state or subdivision thereof, or by the federal government has ever been revoked and the reasons therefore. (h) A statement that the applicant will not violate any of the laws of the State of Illinois or of the United States, or any ordinance of this City in the conduct of the proposed business. (i) Such additional information that the Local Liquor Control Commissioner determines to be useful in evaluating the application. (j) The name, age, address, and contact information for an Agent who shall at all times be able to meet with City officials, whether at the licensed premises or elsewhere in the City, to address concerns about activities at the premises or other issues relating to the license. Sec. 4-5. Ineligibility. No license shall be issued to: (a) A person who resides more than 10 miles outside the City, unless the Agent designated on their license application lives within 10 miles of the City. (b) A person who is not of good character and reputation in the City of McHenry or community in which they reside. (c) A person who is not a citizen of the United States. (d) A person who has been convicted of a felony under any Federal or State law. (e) A person whose license issued under this Chapter has been revolted for cause. 3 (f) A person who at the time of application for renewal of any license issued hereunder would not be eligible for such license upon a first application. (g) A partnership, if any partner would not be eligible to receive a license hereunder for any reason other than residency within the City, unless the ineligible partners have in the aggregate less than 5% of the partnership interests. (h) A limited liability company, if any officer, manager, or member would not be eligible to receive a license for any reason other than citizenship and residence within the City, unless the ineligible members own in the aggregate less than 5% of the membership interests. (i) A corporation, if any officer, manager, director, or stockholder would not be eligible to receive a license for any reason other than citizenship and residence within the City, unless the ineligible shareholders own in the aggregate less than 5% of any class of stock. (j) A trust or any other type of organization that is not a partnership, corporation, or limited liability company. (k) A corporation unless it is incorporated in Illinois, or unless it is a foreign corporation which is qualified under the "Business Corporation Act of 1983" to transact business in Illinois. (1) A person who has been convicted of a violation of any Federal or State law concerning the manufacture, possession or sale of Alcoholic liquor, subsequent to the passage of this Ordinance, or shall have forfeited his bond to appear in Court to answer charges for any such violation. (m) A person who does not beneficially own the premises for which a license is sought, or does not have a lease thereon for the full period for which the license is to be issued. (n) Any person, partnership, limited liability company, or corporation not eligible for a State retail liquor dealer's license. (o) Any current City of McHem•y police officer, Mayor, Alderman/Alderwoman ordepartment head, unless authorized by a majority vote of the City Council. (p) A person who is not a beneficial owner of the business to be operated by the licensee. (q) Any person whose application for liquor license contains false statements or misrepresentations thereon. (r) Any person whose designated Agent would be ineligible for a license under this Section. Sec. 4-6. License classification and fees; approval authority; limitation on number of licenses. Licenses required by this Chapter shall be divided into the following classes. The approval and authority to issue liquor licenses is the responsibility of the Liquor Control Commissioner with the approval of the City Council. The Liquor Control Commissioner or appointed designee may issue Class D "Special Event" licenses and Class E "Bring Your Own Alcohol" licenses without prior Council approval when the license does not involve the use of additional City services or public property. Upon approval by the City Council of an increase in Class A, Class B, Class C, and Class F liquor licenses and by the Mayor of Class E liquor licenses, the City Clerk is hereby directed to amend this Section of the City Code to increase the number of liquor licenses accordingly. Any time a license is revoked or voluntarily surrendered, the maximum number of authorized licenses of that class will reduce by one, and the City Clerk is hereby directed to amend this Section of the Code to reflect that reduction. In the event a new license is issued after May 1 st of the year, the license fee for that fiscal year will be prorated monthly to account for the remaining months in the year. (a) Class A ("Full Bar") license. Issuance of a Class A license shall authorize the sale of Alcoholic liquor for consumption on the premises, and the retail sale of packaged liquor. The annual fee for such licenses shall be $1,500.00, A Class A licensee shall be eligible to apply for a Catering Endorsement for an additional fee of $300, which shall permit the service Alcoholic liquor for off -site consumption as an incidental part of food service, sold at a package price, as agreed upon under contract. Nonprofit organizations with a Class A license shall be eligible to pay a reduced fee of $500 per year to receive and maintain a Class A license. No more than 39 Class A licenses shall be in force in the City at any time. (b) Class B ("Service") license. Issuance of a Class B license shall authorize the sale of Alcoholic liquor, for consumption on the premises only when served as follows. No full bar is permitted. 1. Restaurant Table Service: All sales, service, and consumption conducted at tables; and 2. Theatre & Entertainment Service: All sales and service conducted over a concession counter with consumption in Theater and Entertainment Center seats; and 3. Mixed Use Service: All sales and service conducted at tables or over a temporary counter and consumption within the defined area of the Mixed Use Special Event Facility. The annual fee for a Class B license shall be $800. No more than 18 Class B licenses shall be in force in the City at any time. (c) Class C ("Packaged Retail") license. Issuance of a Class C license shall authorize the Retail sale of packaged Alcoholic liquor only. No consumption of Alcoholic liquor shall be permitted on the premises. The annual fee for a Class C license shall be $1,100. No more than 23 Class C licenses shall be in force in the City at any time. (d) Class D ("Special Event") license. Issuance of a Class D license shall only authorize the Retail sale of Alcoholic liquor by not -for -profit organizations, for consumption on the 5 premises during a designated special event. No such license shall be issued for a license period in excess of 3 days nor shall any private premises be eligible for more than eight such licenses during any calendar year. The fee for such license shall be $100.00 per event. The premises shall be considered unlicensed both immediately before and immediately after any Special Event license period. (e) Class E ("BYOA") license. Issuance of a Class E license shall allow for the legal consumption of alcohol within the premises of an establishment or business that is open to the public and does not otherwise possess a City issued liquor license. Issuance of a Class E license does not permit the owner, manager or staff of the business to sell or serve alcoholic liquor to customers. The annual fee for a BYOA license shall be $250.00. No more than (2) two Class E licenses shall be in force in the City at any time. Conditions of the BYOA license are as follows: 1. The licensee shall only permit BYOA to occur on the premises in conjunction with the purchase of a service within the establishment; 2. Only patrons who are over the age of (21) twenty-one and that are participating in the service of the business shall be permitted to consume alcohol that has been provided by the patrons; 3. The licensee may provide glassware and ice to patrons but may not serve alcohol; and 4. It shall be unlawful for any person to carry, transport or possess liquor in an unsealed and open condition. (f) Class F, (Full Service Personal Care Establishment) License. Issuance of a Class F license shall permit a Full Service Personal Care Establishment to serve (not sell) and consume beer and/or wine only for consumption on the licensed premises as an incidental part of a Full Service Personal Care Service Establishment. The annual fee for a Class F license shall be $250.00. The defined number of Class F licenses in force shall be determined by the amount of licenses authorized by Council, on a case by case basis, and any respective licenses that were revoked, not renewed or surrendered in accordance with this Code. Conditions of the Class F license shall include, but not be limited to, the following: a. Limited Individual Servings: The serving of beer and/or wine intended for consumption on the licensed premises shall be limited to individual servings of beer and/or wine as part of a package of personal care services. No more than two (2) servings of beer (each not to exceed 12 ounces) or wine (each not to exceed 4 ounces) per customer shall be permitted on the licensed premises per calendar day; b. Incidental to Business Operation: The serving of beer and/or wine for consumption on the licensed premises shall be merely incidental to the primary business operation of the licensed premises of a full service personal care services establishment, and the licensed premises shall not be advertised or otherwise held out to be a drinking establishment; 0 c. Live Entertainment Prohibited: No live entertainment of any nature shall be permitted on the licensed premises; d. Daycare or Child Care Facilities: No Class F license will be issued to a personal care facility within 100 feet of a licensed daycare or childcare facility; and e. Minimum Business History: Only establishments that have been in business within the City limits for a minimum of 12 months or applicants who have previously owned a personal care establishment in the City within the last 12 months that was in business for a minimum of 12 months and are in good standing with the City and State shall be eligible for application. Sec. 4-7. Effect on license if holder becomes ineligible. If the Licensee identified on the license discontinues operations at the premises described in the application and license for a period of 30 consecutive days (except as hereafter set forth or businesses that are seasonal by nature), or whenever there is clear evidence of an intent of the licensee to abandon the premises, said license shall be deemed void, and the license shall cease to exist upon written notice to the Licensee by the Local Liquor Control Commissioner. Thereafter, the total member of available licenses for that class shall be reduced by action of the City Council. If said discontinued operation is due to fire or other such damage wherein the Building Inspector deems the premises uninhabitable, said 30-day period shall be tolled until occupancy is granted by the Building Inspector. Sec. 4-8. Disposition of fees. All license fees shall be paid to the Mayor at the time application is made, and shall be forthwith turned over to the Finance Director. In the event the license applied for is denied, the fee shall be returned to the applicant; if the license is granted, then the fee shall be deposited in the general corporate funds or in such other funds as shall have been designated by the Council. Sec. 4-9. Personal nature of licenses; expiration date. A license shall be a purely personal privilege, good for the license period which shall expire on April 30th next following the date of issuance, unless sooner revoked, and shall not constitute property nor shall it be subject to attachment, garnishment or execution, nor shall it be alienable or transferable, voluntarily or involuntarily, or subject to being encumbered or hypothecated. Such license shall not descend by the laws of testate or intestate devolution, but it shall cease upon the death of the licensee, provided that executors or administrators, of the estate of any deceased licensee, and the trustee of any insolvent or bankrupt licensee, when such estate consists in part of Alcoholic liquor, may continue the business of the sale or manufacture of Alcoholic liquor under order of the appropriate court, and may exercise the privileges of the deceased or insolvent or bankrupt licensee after the death of such decedent, or such insolvency or bankruptcy until the expiration of such license but not longer than 6 months after the death, insolvency or bankruptcy of such licensee. A refund shall be made of that portion of the license fees paid for any period in which the licensee shall be prevented from operating under such license in accordance with the provisions of this Section. Sec. 440. License renewal. (a) Any licensee may renew his license at the expiration thereof, provided he is then qualified to receive a license and the premises for which such renewal privilege is sought are suitable 7 for such purpose; and provided further, that the renewal privilege herein provided for shall not be construed as a vested right which shall in any case prevent the Mayor and City Council from decreasing the number of licenses to be issued in his jurisdiction. (b) A licensee may during the first 15 days of the license period waive his renewal privilege in writing to a new operator without first malting application for a renewal of license in his own name, thereby surrendering his privilege of renewal. Sec. 4-11. Effect on license due to change in ownership; transfer fee. (a) Any changes in partnership, officers, directors, persons holding directly or beneficially more than 5% of the stock, partnership, membership, or ownership interest, managers of businesses licensed under this Chapter, shall be reported in writing to the Liquor Control Commissioner within 10 days of the change. All new personnel shall meet the standards of this Chapter and must otherwise qualify to hold a liquor license. All such changes in personnel shall be subject to review by the Local Liquor Control Commissioner within 30 days of the change. (b) Upon such a change in ownership, the pre-existing license shall be deemed terminated and the new license shall be applied for by the new ownership, and a transfer fee of $250 shall be paid. Sec. 4-12. License for one location only. Licenses issued hereunder apply only to the premises described in the application and in the license issued thereon, and only one location shall be so described in each license. Sec. 4-13. Sales near churches, schools, etc. No license shall be issued under the terms and conditions of this Chapter for the sale at retail of any Alcoholic liquor within a distance of 100 feet of any church, school, or hospital. No person shall hereafter engage in the business of retail of any Alcoholic liquor within a distance of 100 feet of any undertaking establishment or mortuary. Notwithstanding any provision of this Section to the contrary, the Local Liquor Commissioner may, in his discretion, based on the circumstances, grant an exemption to the prohibition in this paragraph. Sec. 4-14. License revocation authorized. (a) No person holding a license issued by the City shall, in the conduct of the licensed business or upon the licensed premises, either directly or through an Agent or employee of the licensee: 1. Violate or permit a violation of any federal law or state statute related to the control of liquor. 2. Violate or permit a violation of any city ordinance or resolution regulating the sale of Alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission as revised from time to time. 4. Permit the sale and/or consumption of any Alcoholic liquor outdoors except upon issuance of specific permit or license by the McHenry City Council, 5. Permit the sale and/or consumption of any Alcoholic liquor outdoors during a Special Civic Event without an endorsement under Section 4.24. 6. Allow fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee, as defined in the McHenry City Code, to take place on the licenses premises or on, about and/or adjacent to the property where the licenses premises are located. 7. Knowingly allow the use, sale or possession of illegal narcotics on the licensed premise. 8. Allow patrons to serve or distribute Alcoholic liquor to minors on the licensed premises or allow minors to drink Alcoholic liquor on the licensed premises. 9. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 10. Submit to the Mayor an application for license containing a false or misleading statement. (b) Proof before the Liquor Control Commissioner of the facts which establish a violation of any federal law, state statute, City ordinance or resolution or rule of the Illinois Liquor Control Commission shall be sufficient cause for revocation, suspension, alteration of hours on a temporary or permanent basis and fine of any liquor licensee, irrespective of whether or not a conviction has been obtained in any court. In addition, the licensee shall be obligated to reimburse the City for all attorney's fees incurred as a result of the prosecution of the offending licensee. (c) All appeals from the decision of the City of McHenry Local Liquor Control Commissioner shall be limited to a review of the official record of proceedings. Sec. 445. Relicensing after revocation. If such license shall be permanently revoked, no license shall be granted to any person for a period of 1 year thereafter for the conduct of the business of selling Alcoholic liquor in the premises described in such revoked license. G� Sec. 4-16. Hearing on revocation. No license issued hereunder shall be revoked except after a hearing, with at least 3 days' notice having been given to the licensee for an opportunity to appear and defend the charges against him. Sec. 4-17. Peddling. It shall be unlawful to peddle Alcoholic liquor in the City. Sec. 4-18. Sanitation generally. All premises used for the Retail sale of Alcoholic liquor, or for the storage of such liquor for such sale, shall comply in all respects with the provisions of this Code. Sec. 4-19. Minimum age of bartenders and persons serving Alcoholic liquor. No licensee hereunder may employ any person under the age of 21 years for the purpose of bartending or drawing, pouring, dispensing or mixing any Alcoholic liquor. Provided however, this Section shall not prohibit licensees from employing persons 18 years of age or older to serve Alcoholic liquor to customers at tables in Restaurants for consumption on the premises. Sec. 4-20. Minimum age of persons conducting Retail sale of packaged Alcoholic liquor. No licensee hereunder may employ any person under the age of 21 years for the purpose of conducting the sale of any Alcoholic liquor in packages. Sec. 4-21. Closing hours. Except as otherwise provided for herein, it shall be unlawful to sell or offer for sale at retail, give away or deliver, either in, upon or from any licensed premises as follows: Class A licensees: • Monday through Friday: between the hours of 1 a.m. and 6 a.m. • Saturday and Sunday: between the hours of 2 a.m. and 6 a.m. Provided, however, on Memorial Day (observed), Thanksgiving Day, New Year's Day and Independence Day (4th of July), when those holidays fall on Monday —Friday, it shall be lawful for Class A licensees to sell alcoholic liquor until 2 a.m. Class B licenses: • Between the hours of 1 a.m. and 6 a.m. any day of the week Provided, however, on Memorial Day (observed), Thanksgiving Day, New Year's Day and Independence Day (4th of July), it shall be lawful for Class B licensees to sell alcoholic liquor until 2 a.m. Class C licenses: • Between the hours of 12 a.m. and 6 a.m. any day of the week Class D and E licensees: • As defined on the Special Event Liquor License and BYOA License, but not between the hours of 12 a.m. and 6 a.m. 10 Class F licensees: • In no case shall the serving, and/or consumption on the licensed premises of beer and/or wine take place outside of the normal business hours of the licensed premises and, in any event, not between the hours of 12 a.m. and During prohibited hours, it shall be unlawful to keep open for business, to admit the public to, to permit the public to remain within or to permit the consumption of Alcoholic liquor by employees or members of the public in or upon the licensed premises. Officers of the City's Police Department shall be permitted access for purposes of inspection to ensure compliance with this Section. Sec. 4-22. Use of premises following legal closing hours. Every location in which Alcoholic liquor is sold under this Chapter shall observe the following rules and regulations: (a) Within 15 minutes after required closing, all customers shall be off the premises, and all containers of alcohol shall be emptied and removed from the areas accessible to customers. (b) During said 15-minute period, no employee shall be stationed behind the bar or any service counter for the sale of Alcoholic liquor provided, however, that if there are no customers on the premises during such period of time, employees may go behind such bar or service counter for any purpose other than for the sale or dispensation of Alcoholic liquor. (c) All exterior lights shall be extinguished at the closing hour in effect for that day. (d) After the expiration of the said 15 minutes, employees may proceed with such nightly clean-up routine as may be desired in any section of the premises. (e) No patrons shall be permitted entrance into the premises after the closing hour, and all doors of the establishment shall be locked at the closing our, (f) Employees of any licensed establishment shall immediately upon request admit officers of the McHenry Police Department for the purpose of inspection of the premises to ensure compliance with the provisions of this Section. Sec. 4-23. View from street. In premises upon which the sale of Alcoholic liquor for consumption on the premises is licensed, no screen, blind, curtain, partition, article or thing shall be permitted in the windows or upon the doors of such licensed premises nor inside such licensed premises, which shall prevent a clear view into the interior of such licensed premises from the street, road or sidewalk at all times, and no booth, screen, partition or other obstruction nor any arrangement of lights or lighting shall be permitted in or about the interior of such premises which shall prevent a clear and full view of the entire interior of such premises from the street, road or sidewalk, and such premises shall be so located as to provide for such a view. All rooms where liquor is sold for consumption upon the premises shall be continuously lighted during business hours by natural light or by artificial white light so that all parts of the interior of the premises shall be clearly visible. In case the view into 11 any such licensed premises required by the foregoing provisions, shall be willfully obscured by the licensee or by him willfully suffered to be obscured or in any manner obstructed, then such license shall be subject to revocation in the manner herein provided. In order to enforce the provisions of this Section the Mayor shall have the right to require the filing with the City of plans, drawings and photographs showing the clearance of the view as above required. Sec. 4-24. Special Civic Events. The City Council and the Local Liquor Control Commissioner may from time to time announce certain Special Civic Events, such as Fiesta Days, where outdoor and public property alcoholic sales and consumption adjacent to the licensee's property may be permitted. Any Class A and Class B licensee wishing to sell Alcoholic liquor outdoor and on public property at Special Civic Events must attend a meeting of licensees at a time and place designated by the Local Liquor Control Commissioner or his designee. Notice of the meeting will be sent to all Class A and B licensees approximately one month prior to the Special Civic Event. At the completion of the meeting, each licensee will receive a Special Civic Event Endorsement permitting off -premise, outdoor and public property sales on a restricted basis specified in the endorsement. Sec. 4-25. Purchasing, accepting, possessing, consuming by minors. (a) The purchase, acceptance or possession of any Alcoholic liquor by any person under the age of 21 years is forbidden. This Section does not apply to possession by a person under the age of 21 years making a delivery of an Alcoholic liquor in pursuance of the order of his parent or in pursuance of his employment. (b) The consumption of any Alcoholic liquor by any person under the age of 21 years is forbidden. (c) The possession and dispensing or consumption by a minor of Alcoholic liquor in the performance of a religious service or ceremony, or the consumption by a minor under the direct supervision and approval of the parents or parent of such minor in the privacy of a home, is not prohibited by this Section. Sec. 4-26. Sale or delivery to minors. No licensee nor any officer, associate, member, representative, Agent or employee of such licensee shall sell, give or deliver Alcoholic liquor to any person under the age of 21 years or to any intoxicated person or to any person known by him to be intoxicated or suffering from any mental illness. No person, after purchasing or otherwise obtaining Alcoholic liquor, shall sell, give or deliver such Alcoholic liquor to another person under the age of 21 years, except in the performance of a religious ceremony or service. Sec. 4-27. Illinois BASSET Alcohol Certification Program. (a) Successful completion of a BASSET program, or other similar program as approved by the Chief of Police and the Illinois Liquor Control Commission, is required for all persons who sell or serve Alcoholic liquor, all management personnel working in a licensed premises, and anyone whose job description entails the checking of identification for the purchase of Alcoholic liquor pursuant to the license. 12 (b) Any new owner, manager, employee, or Agent requiring BASSET training shall, within 30 days from their first day of employment or other association with a licensee, enroll in a BASSET approved program and then complete the program successfully within 60 days of enrollment. Until successful completion of the program, such person shall work under the direct supervision of a person who is BASSET certified. (c) BASSET certification or other approved training shall be valid only for three years or such shorter time as may be specified by the certification program. After the certification expires, re -certification is required. If there is a lapse in certification, the individual must work under the direct supervision of a person who is BASSET certified. Any lapse in certification of more than 60 days shall be a violation of this Chapter. (d) Photocopies of certificates of completion of a BASSET program shall be maintained by the licensee in a manner that will allow inspection, upon demand, by a member of the Police Department or the Local Liquor Control Commission. In addition, a copy of each BASSET certification must be presented to the McHenry Police Department (Investigation Section) upon completion. (e) In the event a licensed premises is found to be in violation of any provision of this Chapter or the Liquor Control Act of 1934 (235 ILCS 511 A et seq.), the Commissioner, within their sole discretion, and in addition to any other actions which may be taken in response to violations of this Chapter, may require all persons who sell or serve Alcoholic liquor and/or all management personnel working in a licensed premises and/or anyone whose job description entails the checking of identification for the purchase of Alcoholic liquor pursuant to the license to re -apply, attend and successfully complete a BASSET program at the Police Department. Sec. 4-28. Misrepresenting age. Any person under the age of 21 years who misrepresents his or her age for the purpose of purchasing or obtaining Alcoholic liquor from any retail licensee in the City shall be guilty of violating this Code. Sec. 4-29. Warning to minors. All licensees under this Chapter shall display at all times, in a prominent place, a printed card which shall read substantially as follows: WARNING TO MINORS You are subject to a fine of up to $750.00 under the ordinances of the City of McHenry if you are under the age of 21 and purchase Alcoholic liquor or misrepresent your age for the purpose of purchasing or obtaining Alcoholic liquor. Sec. 4-30. Parental responsibility for violations. Any parent or guardian who shall knowingly suffer or permit any minor child who is his child or ward, to violate any provision or provisions of this Chapter, shall be guilty of violating this Code. Sec. 4-31. Prohibitions. 13 (a) It shall be unlawful for any person maintaining, owning or operating a commercial establishment located within the City, at which Alcoholic liquor is offered for sale for consumption on the premises, to permit or allow the following activity to be conducted on the premises of such a commercial establishment, all of which activity is defined in Article 1 of Chapter 2.50 of this Code: adult business; adult entertainment center; adults -only activity, bookstore, motion picture theater(s), adult -only sauna; nudity; obscene activity; rap parlor; sadomasochistic activity; or sexual conduct activity. (b) It shall be unlawful for any establishment defined as an adult business pursuant to the City of McHenry Zoning Ordinance to sell, distribute or permit Alcoholic liquor on the premises. (c) It shall be unlawful for any business that possess a on premise consumption liquor license to allow the consumption of alcohol through any means other than the traditional method of drinking alcohol in the liquid form. Vaping alcohol is strictly prohibited. Sec. 4-32. Penalty for violation of Chapter. Any person, firm or corporation violating any provision of this Chapter shall be subject to license suspension or revocation, alteration of hours on a temporary or permanent basis and fines of not less than $400.00 nor more than $1,000.00 for each offense committed on each day during, or on which, a violation occurs or continues, plus reimbursement of legal fees incurred by the City in the prosecution of liquor code violations against the licensee. Published 10-21-19 14 McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: October 21, 2019 T0: City Council FROM: Wayne Jett, Mayor Derik Morefield, City Administrator RE: Consideration of a Class B Liquor License for Mixin Mingle, Inc., 1118 N. Green Street, McHenry and adoption of an Ordinance increasing the number of Class B Licenses from 18 to 19 ATT: Application Ordinance The proprietors of Mixin Mingle, doing business at 1118 N. Green Street, are seeking a Class B liquor license (under the expanded licensing definition approved in the previous agenda item) to be able to provide the service of alcohol as part of their services. A background check has been successfully completed and staff have met with the business to discuss all liquor licensing requirements. Issuance of the license is cononed all related fees and other requirements being met. If Council concurs then it is recommended that a motion be approved to adopt the attached Ordinance, increasing the number of Class B liquor licenses from 18 to 19 and that a Class B liquor license be issued to Mixin Mingle, Inc., located at 1118 N. Greet Street. Page 2 of 7 Have the applicants) (including all 5% or higher owners), corporation, LLC, or partnership ever engaged in the business or sale of alcoholic liquor at any other location? (Yes or No) If Yes, list information below. Name of Person Name of associated corporation,'LLC or partnership DBA Name Address Mixin Mingle 124 Cass St, Woodstock IL 60098 Illinois State Liquor License Number 1X1140339 Applicant's Retailer's Occupational tax (ROT) Registration Number 40203204 Has applicant been delinquent in the payment of the Retailer's Occupational Tax (Sales Tax)? (Yes or No) n If you answered "Yes" above provide a reason otherwise mark N/A. N/ n 'V /1 List the name and address of dram shop insurance company along with the policy number(s) for both the applicant business and the owner of the building in which the alcoholic liquor will be sold for the duration of the license. Name: Address: Policy Number Society Insurance Crum -Halsted Agency Inc 407 E Congress Parkway Unit C BP19021549 The following questions are in relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to liquor licensing. All questions must be answered honestly. Failure to do so may disqualify you from the application process. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and will you abide by them 2 (Yes or No) yes Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents (Yes or No) yes Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? (Yes or No) yes Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? (Yes or No) no Have any the applicants, including all listed agents and partners who have a minimum of a 5% ownership in the business been convicted of any violation of any law pertaining to alcoholic liquors? (Yes or No) n O 7f "Yes" provide the name of the applicant and a description of the violation Name Description: include date and location Have any of the applicants, including all listed agents and partners who have a minimum of a 5°°ownership in the business been convicted of a felony or misdemeanor? (Yes or No) n O if "Yes" provide the name of the applicant and a description of the violation Name Description: include date and location Page 4 of 7 A`List of all owners, partners, stock holders and members must be listed below. Owner #1: Name Nate' Shreeves DOB Address Percentage of Ownership ' Citizenship (Birth or Naturalization) birth If Naturalized: List time & place of naturalization Employment History for Last 10 Years Employer Occupation Address Dates Mixin Mingle 124 Cass St Woodstock, IL Owner#2: Name of naturalization DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized: List time & place Employment History for Last 10 Years Employer Occupation Address Dates Owner #3: Name of naturalization DOB Address Phone Percentage of Ownership ' Citizenship (Birth or Naturalization) If Naturalized: List time & place Employment History for Last 10 Years Employer Occupation Address Dates Page 6 of 7 Owner #4: Name of naturalization DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized: List time & place Employment History for Last 10 Years Employer Occupation Address Dates Owner #5: Name of naturalization DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized: List time & place Employment History for Last 10 Years Employer " Occupation Address Dates Owner#6: Name of naturalization DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized* List time & place Employment History for Last 10 Years Employer Occupation "Address Dates Page 6 of 7 Owner #7: Name DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized: List time place of naturalization Employment History for Last 10 Years Employer Occupation Address '` bates Owner #8: Name of naturalization DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized: List time & place Employment History for Last 10 Years Employer Occupation Address bates Owner #9: Name of naturalization DOB Address Phone Percentage of Ownership Citizenship (Birth or Naturalization) If Naturalized: List time & place Employment History for Last 10 Years Employer Occupation Address bates `i S i V. r I aY t r. _. ... .. �. ,. _ ... ■ i rt I, the undersfgnexl. bring first dul�swom, deposes -and says•fhat i ); hav$read.ttte•abovaand foregoing IFpplication, caused,tl1e• back ground check bvthe Local LiquorControl Commissionorot^his ttssigr mpridttpree to cvmplvs .ftall CitylOrdinbnoesand the rules slated on thissppiipation. SOLE PRQPRIE,T9R; Signature of Applicant �rtntflhama PARTNERSHIP: (Autho�ized#,lgen# ofthe�srtnership� �t�rraiUr� Print Name Title GORPQRAii®N: (FiJtllRriZ�G A�eht�fjl r Yr{nI rvame Title ACaEiW; 161ust be,signed ib}r.agent:also if:agent is not a ;5wner� Signature of Local Manager Print Name Amending Section 4-6(b) of Municipal Code Chapter 4, Alcoholic Liquor Increasing the Number of Class "B" Liquor Licenses in Effect from Seventeen (18) to Eighteen (19). WHEREAS, the City of McHemy, McHemy County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 4-6(b) of the Municipal Code relating to liquor license classifications, shall be amended as follows: (b) Class B ("Service") license. Issuance of a Class B license shall authorize the sale of Alcoholic liquor, for consumption on the premises only when served as follows. No full bar is permitted. 1. Restaurant Table Service: All sales, service, and consumption conducted at tables; and 2. Theatre &Entertainment Service: All sales and service conducted over a concession counter with consumption in Theater and Entertainment Center seats; and 3. Mixed Use Service: All sales and service conducted at tables or over a temporary counter and consumption within the defined area of the Mixed Use Special Event Facility. The annual fee for a Class B license shall be $800. No more than 19 Class B licenses shall be in force in the City at any time. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, orpar-ts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 3: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHemy, Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed and approved this 21 st day of Octoer, 2019. Alderwoman Baehne Alderman Devine Alderman Glab Alderman Mihevc Alderwoman Miller Alderman Santi Alderman Schaefer Wayne Jett, Mayor Ayes Nays Absent Abstain Trisha Ramel, City Clerk v Department of Community & NVA- Economic Development � McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 V Fax: (815) 363-2173 www.cityofmchenry.org TO: FOR: I�:idl�il RE: ATT: fil i7 3 AGENDA SUPPLEMENT Mayor and City Council October 21, 2019 Regular City Council Meeting Douglas Martin, Director of Economic Development Annexation of Property located at 1208 Charles Street Location Map Ordinance annexing property located at 1208 Charles Street Application Packet AGENDA ITEM SUMMARY: The owners of the property located at 1208 Charles Street are requesting annexation to the City of McHenry to connect to the City's sewer system. BACKGROUND: The property located at 1208 Charles Street is currently unincorporated, and the owners would like to connect to the City's sewer system. The subject property is contiguous to the City to the east. It has been the policy of the City Council to require annexation to the City to connect to the City's water and/or sanitary sewer system. ANALYSIS: Pursuant to Article III of the City's zoning ordinance, upon annexation to the City of McHenry, the subject property will be automatically classified to RS-3, Medium -High Density Single -Family Residential due to its size, approximately 9,957 square feet. The Plat of Annexation must be adjusted to extend to the far sides of Lake Street and Charles Street. RECOMMENDATION: Therefore, if the City Council concurs it is recommended that a motion be made to approve the attached ordinance annexing the property at 1208 Charles Street be approved (Mayor and City Council vote -simple majority required). Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org LOCATION MAP: 1208 Charles Street Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO. 19- AN ORDINANCE ANNEXING PROPERTY COMMONLY KNOWN AS 1208 CHARLES STREET IN MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a written petition has been filed with the City Clerl< requesting annexation of said real estate to the City legally described on "Exhibit A", attached hereto and incorporated herein, the "SUBJECT PROPERTY", along with a complete and accurate plat of said real estate incorporated herein and attached hereto on "Exhibit B", and which petition has been filed in accordance with 65 ILCS 5/7-1-8; and WHEREAS, said real estate is not located within any other municipality or subject to an annexation agreement with any other municipality, and said real estate is presently contiguous to and may be annexed to the City in accordance with 65 ILCS 5/744, et seq.; and WHEREAS, the City of McHenry does not provide library or fire protection services to said real estate, so notice to the Fire Protection District or Public Library District of the annexation of said real estate is not required; and WHEREAS, the City has determined that the annexation of said real estate is in the best interest of the City, will promote sound planning and growth of the City, and otherwise enhance and promote the general welfare of the City and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY be and the same is hereby annexed to and made a part of the corporate limits of the City of McHenry, including any and all portions of adjacent street, roads or highways as provided by law. SECTION 2: Pursuant to Article III General District Regulations, Section D of the City's Zoning Ordinance, immediately upon annexation, the Subject Property being approximately Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 9,957 square feet in size, is hereby classified RS-3 Medium -High Density Single -Family Residential District. SECTION 3: The City Clerl< is hereby directed to cause a certified copy ofthis ordinance, together with said plat, to be recorded in the Office of the Recorder of Deeds of McHenry County, Illinois. Following the recordation of this ordinance and plat, a copy thereof shall be filed in the Office of the Clerk of McHenry County, Illinois. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. PASSED THIS DAY OF AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF MAYOR ATTEST: Cy�i'Ly��:IC/ 2019 2019 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A LEGAL DESCRIPTION OF THE SUBJECT PROPERTY Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www. c ityofm c h e n ry. o rg EXHIBIT B PLAT OF ANNEXATION OF SUBJECT PROPERTY (ON FILE WITH THE OFFICE OF THE CITY CLERK) PETITION rUM ANNEXATION The undersigned Petitioners, Robert E. Freund, hereinafter col[ect[vely referred to as "PETITIONERS", hereby request to annex to the City of McHenry, McHenry county, Illinois, hereinafter referred to as "CITY", the real estate legally described on "Exhibit A" attached hereto and made a part of this Petition by reference, hereinafter referred to as the "SUBJECT PROPERTY". The PETITIONERS represent and state under oath as follows: A. The PETITIONERS are the sole owners of record of the SUBJECT PROPERTY. B. There are no electors who reside upon the SUBJECT PROPERTY. C_ The SUBJECT PROPERTY consists of one contiguous tract of land, al[ of which is not within the corporate boundaries of any municipality, and is presently contiguous to the corporate boundaries of the CITY. D. An accurate plat of the SUBJECT PROPERTY has been as presented as "Exhibit B" attached hereto and made a part of this petition by reference. E. This petition is filed pursuant to and in accordance with the provisions of Section 65 ILCS 5/7-1-1, et seq., of the Illinois Municipal Code, and the SUBJECT PROPERTY meets all -statutory requirements for annexation to the CITY. The PETITIONERS hereby respectfully request as follows: 1. That the CITY enact an ordinance annexing the SUBJECT PROPERTY, including all roads and highways within or adjoining the SUBJECT PROPERTY as required by law, pursuant to and in accordance with the provisions of Section 65 ILCS 5/7-1- 8 of the Illinois Municipal Code. 2. That this petition and subsequent annexation of the SUBJECT PROPERTY is contingent upon the PETITIONERS and the CITY entering into a mufual(y acceptable annexation agreement providing for the rezoning and subdivision of the SUBJECT PROPERTY. Dated this 101h day of September, 2019. The undersigned PETITIONERS, being first duly sworn, on oath depose and state that they have read the foregoing Petition for Annexation subscribed by them; that they know the contents thereof; and that the same are true and correct to the best of their knowledge and belief. PETITIONERS Subscribed and sworn to before, e t is � day of , 2019. Notary Public OFFICIAL. SEAL. MICHELt.E T MILACH NOTAKI PUBLIC -STATE OP ILLIN0IS MY coMMISSION EXPIRES:11117119 2 Exhiblt A Legal Description or the SUBJECT PROPERTY LOT 3 IN CONWA1'0 SUBDIVISION, BEING A SUBDIVISION OF PART OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 25, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 16, 1923 AS DOCUMENT NO, 60164, IN BOOK 4 OF PLATS, PAGE 99, EXCEPTING THEREFROM ANY PART OF THE LAND CONDENMED FOR HIGHWAY PURPOSES IN CASE NUMBER 92ED20 IN MCHENRY COUNTY, ILLINOIS, Permanent Real Estate Index Number: 09-25-353-001 Address of Real Estate: 1208 Charles St, McHenry, IL 60050 7 Exhibit B Plat of Survey of the SUBJECT PROPERTY The plat is subject to the following requirements: 1. It must be prepared by a registered land surveyor and bear an ornal signature and seal. 2. It must be a high quality blue line, or be prepared on mylar or good quality vellum. 3. It must accurately depict the SUBJECT PROPERTY, and include all unincorporated highways within or adjacent to the SUBJECT PROPERT as part of the territory being annexed (where appropriate). O N �N 2.-004 �32 .-004 -005 4 '002 f� 5 -003 Copight C unty of McHez ry 201 All forma ion is prop ed as !i s with no 1f}(7.6 A— _ -- guartntee o accuracy,( mplete �s or c�xrency "j z s It z owz o Q w m Q N O O N R i W C; ro 3 j O W=z=x a w N o d =W: vSU �FwZ '�_ a-N~z d o za aJ4 c M c� hl¢,`t cra2ws¢ a 5= zd •• a'Z y r'�Q: Q~� Q Km O Q Q Z ` 7FLL J FO 1 N J UO •2 G ii'11111111111111\"\\S zUFF-o K o O oz. r ¢mx a o r aWuo m DF0- owMzzz ¢¢ g=WmNOzn N' Oex<iaoon wz zo wowN m�4aoo� dz ¢€ O O yZ w>m WirQo�n, KZ �xWwK HO U—WO 2 P -wj W= wo i Z*<*Fmo NU =fn€OV F- MJN3HOV4 d0 AIIO d0 Sllllj' 3iV2IC ?JOO SNUSIX3 lz r �-0wo Uv o~oU �� x d zw> O \gym W 0� �OwU 8U z¢Q� �O Zn_z Ng¢o 9� wwaN J ® C) 0a 02� \ Oa aaOYZ b !o 0Ow 00 w � ¢ gz O=Zc) ~ N tl Owqt- >ic 0 N \ mo�a m m� omzQ " me z w Z Zo a3°fl7 ® v0—i�0 Q °y N > wv o ¢n 00 m ZQw 2 v� cn z N U) W p N(LOZ ¢ I Z�Q =o O O = < = Q Z N? W n w N1 O¢� U)m F- U W O U 0 JNw� a owa \ w Woo¢ WNW p N 00016144" W 68,5'Rec o �aa4S o •� E m i+l7 � Q V) O q C a ¢ � N N 0 porn -i pawnssy E a. N E00 O ! U 6 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Discussion Item Summary TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: October 21, 2019 Regular City Council Meeting RE: Capital Development/ Impact Fee Study Discussion Capital Development Fees Water and Sewer capital development fees are fees collected at the issuance of a building permit in order to cover the upgrade/expansion of public infrastructure (water and sewer utilities) associated with the addition of that building or structure. In September of 2018 the City Council agreed to a one year capital development and impact fee reduction of 50% in order to encourage the development of single family homes within existing subdivisions and/or individual vacant parcels. With the reduction, Council directed staff to perform a complete capital development fee study. A request -for -proposals (RFP) was developed and contract awarded to Baxter and Woodman to perform the study. Baxter and Woodman will be at the October 215t meeting to present its findings to Council. In summary, two options will be presented for moving forward. This is a discussion item only as staff is looking for direction from Council as to which option is preferred. Once direction is received, staff will develop an Ordinance to bring back to Council adjusting the fee schedule. Attached is the study for your review. Impact Fees Impact fees are fees collected at the issuance of a residential single family home building permit. These fees are collected in order to offset the cost associated with the impact of the added population to the community, these fees are distributed to the schools, parks, library and fire district. In 1972, the Village of Naperville, Illinois began to assess impact fees for road improvements and later used the number of bedrooms in a home to determine school impact fees, which became known as the "Naperville Formula". Many communities, including the City of McHenry, have adopted this formula to calculate local impact fees. In summary, the determination of impact fees is based off of the value of a 1-acre parcel of improved land — that is, land that has been partially or fully developed for use. Any of the following activities on a piece of raw land will result in improved land: landscaping and grading; installation of utilities; Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us construction of roads, curbs, or gutters; and construction of buildings. In January of 2004 the City of McHenry determined that the value of a 1-acre parcel was $107,586 and impact fees were based off of this value. Per our existing Ordinance, they have been adjusted each year according to the Chicago Area Consumer Price Index. To determine the actual value of land, staff contracted with land use and valuation consultants Harrison and Associates to perform a Developer Donation Consultation. The findings of the analysis resulted in a decrease of the value of 1-acre of improved land to $80,000. Attached is the full report from Harrison and Associates Based on the October 215t meeting, staff is seeking direction from Council to prepare an Ordinance amending the impact fee schedule for presentation to Council, with the updated capital development fee schedule, at a future council meeting. City of ITIchenry, Ininois • Capital Development1 TABLE OF CONTENTS I Section EXECUTIVE SUMMARY 1. INTRODUCTION 1.1 Study Purpose and Scope...........................................................................................................11 1.2 Existing System. 9 10 R a a 0 9 a a 0 a a a a 0 K a a 0 9 a R 4 a a 9 N a B a 0 a E a a 0 6 19 9 a a V I I a I a R 0 a ff 10 a I a 0 0 a ff a 9 9 10 R 4 a 9 a a I a a a a 0 0 ff a a 0 0 0 5 w a a & 16 a 4 2 a a & I I 10 0 a a I I I 10 a 0 0 1 a 0 0 10 0 a a 1 1.3 Planned Land Use...... side 1sm*wm1t Betammmm mesa I %We seem Ogg K 0 a A a 0 a a 0 a A a 0 a 10 0 R a 2 2 N 10 a I I a 0 a a 0 0 1 a a a a a a a I a I V 0 E ff a 0 0 8 a 4 1 a N a 9 0 a I 1 9 a a 8 a 0 V a V a a 0 11 a a a 1 S12 2. WATER SYSTEM 2.1 Existing Conditions.......................................................................................................................14 2.2 Near Future Development Conditions..................................................................................14 2.3 Water Distribution System........................................................................................................15 2AElevated Storage. . I 19 1 a K a I a a I I R a a w a a & 0 1 a A a a a 0 a a W a a E a N a ff R a 5 0 E usseew wasollas awffm News lawowtom ages Rawl a I IV WER&MOOO same KBN I OWES @Is Bosom &Its ages kit 15 2.5 Wells and Water Treatment Plants........................................................................................17 2.5.1 Near Future Development Demands.. ISO 5 Rome mesa Iowa MISS I amasses nommmml* Benz we momgmm Baseless Mike seat mums 18 2.5.1.1 Near Future Developments: Option 1...................................................................s 19 2.5.1.2 Near Future Developments: Option 2.....................................................................20 2.5.2 Distant Future Development Demands.......... Mom &0astimmmilts awatmoomsegm oils GORE miss @*Ronnie I egg man 21 2.6 Recommendations.........................................................................................................................22 3. SANITARY SEWER SYSTEM 3.1 Existing Conditions.......................................................................................................................23 3.1.1 Introduction..................................................................................................................... 23 3.1.2 Existing Trunk Sewer Analysis. . a 9 a a E 9 & 10 a 9 X 0 0 0 a s a W 9 a a K a a ff I I a a a E a 0 0 a a a 0 a a I I I a a W 9 a a d 0 1119 a a A 0 11 W 1 0 0 a a I I I a a a a a a a 1 23 3.1.3 Lift Station Analysis................ I I a w A 2 6 a a a a 0 0 a 10 0 a 9 a a 0 1 a a a 10 0 a a 0 a B 9 0 R a a a a 0 & I I I a a ff N 0 a 0 0 1 V A a 0 2 11 V 0 a 0 1 a I I a a a 0 0 a I I a R A a A a 0 6 1 24 3.2 Future Demands............................................................................................................................s25 3.2.1 Bull Valley Trunk Sewer.............................................................................................2 25 3.2.1.1 Legend Lakes Development...... KNIS eargemal gaff ReRaNtEl I laws aamtooewmmmo ISBN a 0 9 a K a A I I I 19 0 E a A 0 0 9 0 4 a K 1 25 3.2.1.2 West Dartmoor Lift Station.............. mile a seems & a I W a a a K A a 9 1119 R 0 a a N a 10 0 a 0 a I I a W a a w 0 0 a 0 a I 12 N 6 8 a a a R V 0 a a a 19 0 a a A a a I a 1 25 3.2.1.3 Preserves of Boone Creek Development...............................................................26 3.2.1.4 Legend Lakes Part 2 Development.........................................................................0 27 3.2.1.5 Fieldstone Lift Station...................................................................................................27 3.2.1.6 Bull Valley Trunk Sewer............................................................................................... 27 3.2.2 Oaks at Irish Prairie Trunk Sewer.......... mail two WOMEN Bill Reassess wwaffIlts me no Otis 1141 a 2 8 3.2.2.1 Oaks at Irish Prairie Development...... I Igo Beat sell mass act I mass meetings so am wall assets 998804 seems 28 3.2.2.2 Doolin Lift Station...........................................................................................................28 3.2.2.3 Oaks at Irish Prairie Trunk Sewer (McHenry Shores Subdivision). 6 19 a 0 ff 2 0 a & 129 3.2.2.4 South Riverside Lift Station.... . a A a d 0 B I I a 4 19 a a I a I a 9 V 2 N I I I I I I a K A I a a I 10 0 a E 9 a a 0 0 a 5 a I & B a 19 a 0 0 29 3.2.3 Route 120 Trunk Sewer.......... Next all I Mottoes Bosom Note 9 IV I Nestle Became &I I seems gaff %ISBN alto Visa N 30 3.2.3.1 Future Developments at Route 120 & Chapel Hill Road.................................30 City of McHenry, Illinois Z019 Capital Development Fee Study • 190382.30 BAXTERs�%OODMAIi 5. Table 1 3 5 0 7 3.2.3.2 Route 120 Lift Station....................................................................................................30 3.2.3.3 Route 120 Trunk Sewer between Route 120 & River Road Lift Stations............................................................................................................................... 31 3.2.3.4 River Road Lift Station..................................................................................................31 3.2.3.5 Route 120 Trunk Sewer between River Road & Boone Lagoon Lift Stations..............................................................................................................................032 3.2.3.6 Boone Lagoon Lift Station............................................................................................ 32 3.3 Recommendations.........................................................................................................................33 WASTEWATER SYSTEM 4.1 Existing Conditions....................................................................................................................... 34 4.1.1 Background... . a I I I 19 * w K ff a A be a 9 a a I w 0 a a 0 t a a I a 9 9 a A 0 N I a 6 a a I 15 2 1 w a a & 10 a a R a 0 0 a a t a 9 1119 0 a E 0 * a 0 6 1112 a a N I a I I 16 N a c 0 0 a a I I a a I w w A I a & w 0 0 a R a 0 & a a 34 4.1.2 McHenry WWTP & Regional Pump Station......................................................... 34 4.2 Future Demands.............................................................................................................................35 4.2.1 Near Future.. 0 Bill WEI I "was Nils Wass mems twit is WWII Nest 0000 ININ Wall se%WME09*06019 so Kett seal ammalloolsool 36 4.2.2 Distant Future.......... 52*2 go@ woespgzffff &gas eggs Omni goes @see vvmz mass IV 19 McKgooll soanamst @was raw Reasons BROORKEEttasew Wool alms a Ulm 38 4.3 Recommendations.........................................................................................................................39 4.3.1 NPDES Plant Re-Rating................................................................................................ 39 4.3.2 Addressing Infiltration and Inflow...... 6066690*mamo a lag Rawaosoolliv awEtmosaf ff KEA now 0 game cog& 4 1 4.3.3 Wastewater Capacity Discussion.............................................................................41 CAPITAL DEVELOPMENT FEE 5.1 Existing Capital Development Fee..........................................................................................43 5.2 Water Capital Development Fee..............................................................................................44 5.3 Sanitary Sewer Capital Development Fee...... I Is@ will mail avesmono k1wWoomozzlo &Big go momstmoole 4 6 5A Comparison of Neighboring Development Fees. . a a 8 a I a a 15 9 a a A 0 a 0 10 a 4 w a a w 0 0 0 a a 9 a a I a a a I 19 a 9 9 0 0 a I I I I I a a 0 0 K 0 A a a a 1948 LIST OF TABLES Near Future (<20 years) Development Projected Population Equivalents ...........................12 Distant Future (>20 years) Development Projected Population Equivalents ......................13 ExistingWater Demands............................................................................................................................14 Near Future Development Additional Water Demand. . 12 2 a 0 a 12 a a t w a a 0 0 & w a 10 0 a a a a a * w w I I a a w 0 a 9 a a a a a a a a K a a a a 0 111 a a N a a ft w a 6 1 15 Existing Elevated Storage Tanks.......... 9 IRA Felt Wass laws slaves go sowatgeol ISO WWII NASA Goes amalgamates* &*at now I Noll BE IV WWWRODS 16 Elevated Storage Tank Evaluation...... want soil a Ole mate bass Boom FAWtAsoosmam Otto to I I asewastA sbatim4m into to no OR a * 0 0 6 0 0 0 0 a 0 a 0 a A * a I I a 9 1 w a * N 0 a a a 16 Existing Wells and Water Treatment Plants. . 5 v a a a a 6 a a I a R A a a a k w a 0 a t a w 0 a E & & I a I I a a 9 0 a 9 0 & a I a 0 0 w 0 a a a a I I a 9 9 1 w I N w 6 0 0 0 a a I a a 0 a I I I 15 a 9 0 w K & a I / City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER� �OODkIAN TABLE OF CONTENTS Page 4 8 City of McHenry WTP's Operating Runtimes.....................................................................................18 9 WTP's Operating Runtimes with Near Future Development......................................................19 10 WTP's Operating Runtimes with Near Future Development: Option 1.................................. 20 11 WTP's Operating Runtimes with Near Future Development: Option 2.................................. 20 12 Distant Future Development Additional Water Demand.............................................................. 21 13 Water Distribution Improvement Cost Summary............................................................................ 22 14 Existing Lift Stations..................................................................................................................................... 24 15 Dartmoor Drive Sewer Capacity Evaluation.......................................................................................25 16 West Dartmoor Lift Station Evaluation................................................................................................ 26 18 Bull Valley Road Sewer Capacity Evaluation...................................................................................... 28 19 Doolin Lift Station Evaluation................................................................................................................... 28 21 South Riverside Lift Station Evaluation................................................................................................ 29 22 Route 120 Lift Station Evaluation...........................................................................................................30 23 Route 120 Sewer Capacity Evaluation to River Road Lift Station.............................................31 24 River Road Lift Station Evaluation......................................................................................................... 31 25 Boone Lagoon Lift Station Evaluation................................................................................................... 32 26 Trunk Sewer &Lift Station Cost..............................................................................................................33 27 Trunk Sewer &Lift Station Cost with Freund Lift Station Diversion.......................................33 28 NPDES Permit Effluent Limit Requirements...................................................................................... 35 29 Hydraulic Load Projection.........................................................................................................................36 30 Organic Load Projection. . 19 0 0 0 0 E a a 6 a & a 0 a a 0 0 0 a a a a 0 b a 0 0 1 W 9 14 . ff 1 9 6 9 a I a 0 a 0 11 a a 0 K 37 31 Solids Load Projection.................................................................................................................................38 City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER V00DMAM TABLE OF CONTENTS Page 5 32 Distant Future Hydraulic Load Projections........................................................................................39 33 Max Concentration to Meet Load Limit at a 4.5 MGD Re-Rate....................................................40 34 Re -Rate Now Versus at a Future Date Comparison.........................................................................41 35 Wastewater Capacity Summary Table..................................................................................................42 36 Existing Residential Water &Sewer Capital Development Fee Structure .............................43 37 Water System Capacity Improvement Costs per Average Household.....................................44 38 Residential Water Capital Development Fee Structure.................................................................44 39 Commercial and Industrial Water Capital Development Fee Structure.................................45 41 Sewer Capital Development Fee for Average Household..............................................................46 42 Residential Sewer Capital Development Fee Structure.................................................................46 43 Commercial and Industrial Capital Fee Structure............................................................................47 LIST OF APPENDICES Annendix A Population Equivalent Projections B McHenry Wastewater Treatment Plant NPDES Permit C Water Connection Fee Comparison Survey D Sanitary Sewer Connection Fee Comparison Survey LIST OF EXHIBITS Exhibit A Study Area Map City of McHemy, Illinois 2019 Capital Development Fee Study • 190382.30 BARTER �iN00DMAN 11 TABLE OF CONTENTS Page 6 I: C BOD5 cfs EPA ft gpd gpm in MG MGD mg/L MH min NH3 PE SSES TP TSS WTP WWTP Water System Sanitary Sewer System LIST OF ABBREVIATIONS - five day biochemical oxygen demand cubic feet per second Environmental Protection Agency feet gallons per day gallons per minute inches infiltration/inflow pounds lift station maximum million gallons (or mil gal) million gallons per day milligrams per liter (parts per million in dilute solutions) manhole - minimum ammonia nitrogen - population equivalent sanitary sewer evaluation survey total phosphorous total suspended solids (or SS) water treatment plant wastewater treatment plant City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 �AXTER"�,WOODMAAI EXECUTIVE SUMMARY i - - Page 7 U U :13 This report is intended to review the required capacity improvements to the City of McHenry's water supply, water treatment, wastewater collection, and wastewater treatment processes in order to handle the planned developments that will occur within the next twenty years. The anticipated Near Future Development is anticipated to introduce approximately 5,000 additional water and wastewater users, most of which is residential with some commercial. Additional development was discussed beyond the twenty years for long term planning purposes only (Distant Future Developments), and introduces another 10,000 additional water and wastewater users that is largely residential. A review of the existing water treatment capacity shows that the Near Future Developments will require an additional water treatment plant to meet the projected maximum daily demands. The City has previously invested in designs for a new water treatment plant at two potential sites. We1111, which is located on the east side of the Fox River, would provide additional redundancy due to the location and can meet the demands of the Near Future Developments. However, any developments beyond the Near Future Developments would require the construction of another treatment plant. A second treatment plant was designed around the existing Well 12, which has a Jeep well, Well 13, already installed nearby. Well 13 would provide the City with an abundance of capacity to last beyond the Near Future Developments and well into the Distant Future Developments. Three water capital development fees are proposed depending on the decision the City decides to take. Option 1 provides the rates if a treatment plant is built around Well 11 with the cost spread over the Near Future Development population projection. Option 2 provides the rates if a treatment plant is built around Wells 12 and 13 with the costs spread over the Near Future Development population projection. Option 3 provides the rates if a treatment plant is built around Wells 12 and 13 with the costs spread over the Near and Distant Future Development population projections. Commercial and Industrial Water Capital Development Fee Structure Option 1 Option 2 Option 3 Capital Capital Capital Capacity Development Fee Development Fee Development Fee Meter Size Ratio Well 11 Wells 12/13 Wells 12/13 5/8" x 3/4" 1200 $2,590 $3,410 $980 1" 2.80 $71252 $9,548 $2,744 14/2" 4.80 $12,432 $16,368 $4,704 2" 8.00 $20p720 $27,280 $7,840 3" 18 $46,620 $61,380 $17,640 City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER`���IOODMAN EXECUTIVE SUMMARY Page $ Option 1 Option 2 Option 3 Capital Capital Capital Capacity Development Fee Development Fee Development Fee Meter Size Ratio Well 11 Wells 12/13 Wells 12/13 4 50 $129,500 $170,500 $49,000 6" 50 $1291500 $170,500 $49,000 811 180 $466,200 $613,800 $176,400 Residential Water Coital Development Fee Structure Total' Person Option 1 Option 2 Option 3 per Capital CapitalCapital Dwelling Development Fee Development Fee Development Fee Tvne of Unit Unit Well 11 Wells 12/13 Wells 12/13 Detached Single -Family 2 Bedroom 2.017 $5,225 $6,878 $1,977 3 Bedroom 2.899 $7,509 $9,886 $2,841 4 Bedroom 3.764 $9,749 $12,836 $3,689 5 Bedroom 3.770 $9,765 $12,856 $3,695 Attached Single -Family 1 Bedroom 1.193 $3,090 $4,069 $1,169 2 Bedroom 1.990 $5,155 $6,786 $1,950 3 Bedroom 2.392 $6,196 $8,157 $2,344 4 Bedroom 3.145 $8,146 $10,725 $3,082 Apartments Efficiency 1.294 $3,352 $4,413 $1,268 1 Bedroom 1.758 $4,554 $5,995 $1,723 2 Bedroom 1.914 $4,958 $6,527 $1,876 3 Bedroom 3.053 $7,908 $10,411 $2,992 A review of the existing sanitary sewer system shows that the Near Future Developments will require upgrading portions of the existing trunk sewers and lift stations to be able to convey the additional projected wastewater. The sanitary sewer system contribution to the sewer capital development fee is the cost to increase the size of the trunk sewer and force main piping, and lift station capacity upgrades. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BA)1TER�VO®DF9AN A review of the existing wastewater treatment plant capacity shows that the Near Future Developments will not require additional capital improvements to treat the projected hydraulic load to plant. The Near Future flow contribution is projected to put the treatment plant at approximately 91% of its total rated hydraulic capacity. The Distant Future flow contribution, assuming all Near Future Developments are added first, will put the treatment plant at 17% over its total rated hydraulic capacity. The City's South Consolidated Wastewater Treatment Plant was permitted for 4.0 MGD Design Average which is a net loss of 0.5 MGD from the pre -consolidation status. Approaching a re -rate to 4.5 MGD at a future date would provide additional capacity to service the Distant Future Developments. The wastewater contribution to the sewer capital development fee is the cost for the re -rate process, which would include the development of a Facility Plan Report. The sewer capital development fee accounts for sanitary sewer and wastewater treatment capital improvements. Option 1 provides the Capital Development Fee under the required improvements for the Near Future Developments with no upgrades to the Freund Lift Station, which would divert flow to the Millstream Lift Station. Option 2 provides the Capital Development fee with the upgrades to the Freund Lift Station made within the near future which would alleviate capacity issues downstream of the Freund Lift Station. Commercial and Industrial Sewer Capital Development Fee Structure Option 1 Option 2 Sewer Capital Sewer Capital Meter Size Capacity Ratio Development Fee Development Fee 5/8" x 3/4" 1.00 $1,923 $1,437 1" ;2.80 $5,384 $4,024 14/2" 4.80 $9,230 $6,898 2" 8.00 $15,384 $11,496 3" 18 $34,614 $25,866 4" 50 $96,150 $71,850 6" 50 $96,150 $71,850 All 1 Rn $346,140 $258.660 City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER`��100DMAfI EXECUTIVE SUMMARY Page 10 , Residential Sewer Capital Development Fee Structure Option 1 Option 2 Total Person per Capital Capital Tvpe of Unit Dwelling Unit Development Fee Development Fee Detached Single -Family 2 Bedroom 2.017 $3,879 $2,898 3 Bedroom 2.899 $5,57S $4,166 4 Bedroom 3.764 $7,238 $5,409 5 Bedroom 3.770 $7,250 $5,417 Attached Single -Family 1 Bedroom 1.193 $2,294 $1,714 2 Bedroom 1.990 $3,827 $2,860 . 3 Bedroom 2.392 $4,600 $3,437 4 Bedroom 3.145 $6,048 $4,519 Apartments Efficiency 1.294 $2,488 $1,859 1 Bedroom 1.758 $3,381 $2,526 2 Bedroom 1.914 $3,681 $2,750 3 Bedroom 3.053 $5,871 $4,387 A survey of neighboring and similar communities' development fees was conducted as part of this study. The survey required minor assumptions to compare development (connection) fee structures that do not match McHenry's existing fee structure. The results for the Water and Sanitary Sewer Development Fees are shown in Appendix C and D. Overall, the existing McHenry Capital Development Fees are approximately average, if not lower than its surrounding municipalities. Even with the proposed options that increase the rates, no proposed fee option for water or sewer puts the City of McHenry high above its neighbors for residential or industrial connections. The only notable exception to this is where no comparison exists against the neighboring communities due to differences in fee structure or higher capacity ratios for the larger non-residential meter sizes which drive the rates up higher than others. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER IOODiAAM 1. INTRODUCTION Page 11 uF e 1.1 Study Purpose and Scope The City of McHenry, located in the eastern portion of McHenry County, Illinois, is currently home to approximately 27,000 people as of the 2017 Census and has seen no major growth since 2008. Although the City is not expecting significant future growth, there are a number of developments expected to occur within the next twenty years that could drive the need for additional water and wastewater infrastructure capacity. Baxter & Woodman, Inc. prepared the last Capital Development Fee for Water and Sewer in 2004, and the City has not made modifications to those rates since. The purpose of this report is to analyze and propose new capital development fees that would accurately reflect the upcoming developments and their planned impacts to the existing infrastructure capacity. The purposes of this Water and Wastewater Capital Development Fee Study are: 1. Review the size and capacity of the existing water supply, treatment, storage facilities, wastewater treatment capacity, lift stations, and distribution/collection mains; 2. Determine the adequacy of the water and wastewater facilities; 3. Project the population growth of planned and proposed developments and determine their impacts on the existing system's capacity. 4. Estimate the cost of any infrastructure improvements to the system to handle the additional capacity required. 5. Propose the amount of capital development fees to be collected for water and sewer using the City's current fee structure. 1.2 Existing System The City owns and operates a full water treatment and distribution system, a wastewater treatment plant, sanitary lift stations and a sewer collection system. The City of McHenry is largely comprised of residential water and wastewater users and some commercial and industrial users. Notable large system capacity user is the Northwestern Medicine McHenry Hospital located in the south end of the City. The water treatment system includes four primary water treatment facilities, 129 miles of water main, and two emergency backup wells with no treatment Each primary water plant is supplied by two shallow wells of varying capacities. The system also includes four elevated storage tanks that provide additional storage, pressure, and fire flow. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 �AXTER��'10®DMpN The City's wastewater treatment facilities were consolidated in early 2018 which included decommissioning the Central Wastewater Treatment Plant and converting it into a Regional Booster Pumping Station. The Regional Booster Pumping Station collects the wastewater flow that was formerly treated by the Central Wastewater Treatment Plant and sends it to the South Consolidated Wastewater Treatment Plant. Sewage is collected through approximately 12 miles of gravity sewer and force mains and 19 lift stations, which convey sewage to either the Regional Booster Pumping Station or directly to the South Consolidated Wastewater Treatment Plant. 1.3 Planned Land Use The City of McHenry has identified potential developments into two major groups, which are categorized by whether the development is planned to occur within 20 years (Near Future )evelopment) or after 20 years (Distant Future Development). This study primarily focuses on the developments planned to occur within the next 20 years to estimate the reasonable amount of growth without oversizing any infrastructure system. Each development that was identified was provided in acreages and, if applicable, a percentage breakdown of land use between residential and commercial. There are currently no planned industrial developments that the City is aware of that would contribute significant wastewater loads or add substantial demands to the water system. Tables 1 and 2 provide a summary of the planned near future and distant future developments respectively and their population equivalent (PE) contributions for planning purposes. Appendix A provides a detailed breakdown of the PE calculation for each planned development and Exhibit A is a map showing the proposed development locations. TABLE 1 Near Future�<20 vears) Devel�ment Projected Population Equivalents Total Development Type Acres Total PE Legend Lakes (1) Single Family 165 375 Legend Lakes Part 2 Single Family 80 756 Preserves of Boone Creek Single Family 115 11068 Oaks at Irish Prairie Single Family 75 700 Bull Valley & Curran Commercial 20 100 West of Chapel Hill Road (south of 120) Single Family & Commercial 75 642 East of Chapel Hill Road (south of 120) Single Family & Commercial 110 942 TOTAL 1 640 4,582 (1) Planned Development will only connect to McHenry's sanitary sewer. City of McHenry, Illinois BAXTEB�,�i1000PiAR 2019 Capital Development Fee Study ® 190382.30 �_ TABLE 2 Distant Future (>20 ors) Development Projected Population Equivalents South of Bull Valley & Curran East of Crystal Lake Road North McCullom Lake Road 120 & Martin Road Chapel Hill Road (north of 120) TOTAL Total Development Type Acres Total PE Single Family 230 1,701 Single Family 545 4583 Single Family 335 31166 Single Family 95 898 Single Family & Commercial 100 193 1,305 10,540 City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 �AMTER �1R10®DMAN 2. WATER SYSTEM Page 14 2.1 Existing Conditions The City of McHenry operates its water distribution system as a single pressure zone that is comprised of four water treatment plants, four elevated storage tanks, and approximately 129 miles of water main. The City of McHenry is divided by the Fox River, with only a single main crossing the river located just north of Pearl Street and North River Road. A majority of the infrastructure exists on the west side of the river, with only Elevated Tank 3 and a backup well (Well 11) active on the east side. The 2017 population for the City of McHenry was 27,022, however the entire City is not served with City water. The following subdivisions are served by private wells: Burning Tree, Deerwood Estates, Glacier Ridge, Martin Woods, McHenry Shores, Woodcreek and Wooded Ridge. The total population served by City water is 23,335. A summary of the existing water demand is provided in Table 3. TABLE 3 Existing Water Demands 2014 2015 2016 2017 2018 Average Daily Demand (mgd) 2.30 2.16 2.14 2AS 2.06 Average Usage per PE 100 ' 94 93 92 88 2.2 Near Future Development Conditions The increase in water- demand was projected for- the Near Future Developments with the Population Projections from Section 1. The total population projection is 4,582 P.E for Near Future Developments, but is reduced to 4,207 PE since the Legend Lakes development will only be connecting to the sanitary sewer system. The future water demand is estimated by assuming a water usage factor of 90 gpd per P.E. which is the average usage based on 2017 and 2018 data. Table 4 below shows the additional average day and max day demand for the Near Future Development. A peaking factor of 1.8 is used to estimate the max day demand, which is based on City data. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 �AXTER ��®®DP1Al4 TABLE 4 Near Future Development Additional Water Demand Peaking Factor Additional Max Day Demand (gpd) Existing Average Day Demand (gpd) Total Average Day Demand (gpd) Existing Max Day Demand (gpd) Total Max Day Demand (gpd) 2.3 Water Distribution System 1.8 681550 21088,000 2,466,639 31402,700 4,084,250 A detailed analysis of the existing water distribution system was not completed without a working water model. A review of the water main sizing and layout in the vicinity of the proposed developments was done to determine if any new water main are required to provide adequate water main looping. The following water distribution system improvements are needed: •:• The new Legend Lakes and Preserves at Boone Creek developments will require 2,500 feet of 12-inch water main on Bull Valley Road from Curran Road to the existing 12-inch stub near Brookwood Trail. ❖ The new developments at West and East of Chapel Hill Road and south of Route 120 will require approximately 1,000 feet of 12-inch water main along Route 120 from Adams Drive to the edge of the development property. This will be an unlooped water main until development east of Chapel Hill Road and north of Route 120 is developed which is part of the Distant Future Development projection. These water distribution improvements are shown on Exhibit B. 2.4 Elevated Storage The City has four elevated storage tanks that provide a total capacity of 2.75 MGaI. A summary of the elevated storage tanks is provided in Table 5 below. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 f;A%TEB���YOODMAFf Location Year Constructed Volume (MGals) HWL (ft) LWL (ft) Ground Elevation (ft) TABLE 5 Existing Elevated Storage Tanks Tank 1 Tank 2 Tank 3 Tank 4 Court & Sioux Lane Albany Street Barney Crystal Lake Road Richard Court 1961 1985 2000 2006 b.5 0.5 US 1.0 153 - 160 160 123 63.3 129.3 68.8 787 829 --- 820 Elevated tanks provide water to meet the maximum hourly demands, water• for fire protection, and a reserve capacity. ❖ Maximum Hourly Demand -Storage facilities must provide the difference between the firm capacity of the wells and the maximum hourly rate or usage. :• Fire Flow Demand -Volume for fire flow is based on 3,500 gpm for a duration of 3 hours. ❖ Reserve Capacity - An additional amount of storage is required to provide reserve supply of water to meet the demands during emergencies and provide capacity in the event of a fire occurring when a tank is partially fully. A reserve capacity of 20% was used. This criteria was used along with the existing water usage and proposed water usage for the Near Future Developments, shown in Table 6, to evaluate the storage needs for the City. TABLE 6 Elevated Storage Tank Evaluation `Existing ' Future Maximum Hourly. Demand (MGal) ' 0.90 1:21 Fire Flow (MGal) 0.63 0.63 Reserve Capacity,(MGal) 0.31 0.37 Total Required Storage (MGaI) 1.84 2.12 Existing Storage (MGaI) 2.75 2.75 Adequate Storage Yes Yes The City has adequate elevated storage to accommodate the proposed Near Future Developments. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BAXTEB ®OD@tAF9 2.5 Wells and Water Treatment Plants Each of the four water treatment plants are fed by two shallow wells, and there are two emergency backup wells currently available in the system. A third backup well, Well 13, has been drilled near the current location of Well 12 but a deep well pump has not been installed therefore it currently is not active. Well 13 was previously tested and it is anticipated that the well can produce between 1,000-1,200 gpm. The four elevated storage an control the water treatment plants. Generally, control is based off of tower levels within the elevated tanks that are assigned to the water treatment plant. When the level in the tank falls to a lower setpoint, the water treatment plant will be called to run and produce water into the system. The plant will continue to run until the tank reaches its higher setpoint. Table 7 summarizes the capacities of the water treatment plants and backup wells. TABLE 7 Existing_Wells and Water Treatment Plants .Pumping Capacity (gpm) WTP 1 Well 2 400 Well 3 275 Total' 675 WTP 2 Well 5 490 Well 6 450 Total 940 WTP 3 Well 7 242 Well 8 203 Total 445 WTP 4 Well 9 725 Well 10 375 Total 11100 Emergency Back-up Wells (No Treatment) Well 11 500 Well 12 500 Total 11000 Monthly pumping data from each treatment plant was analyzed over a five year period between 2014 and 2018 to determine the average flow from each plant. Collectively, the water produced from each plant provided 2,088,000 gallons per day (2.1 MGD) over the five year period to the entire system. Each treatment plant generally saw a reduction in usage over the five year period between City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 6Alt7ER fit,=1NOODF9AH 50 to 100 gallons per day with the exception of Water Treatment Plant 3 which saw a gain of approximately 20 gallons per day compared to its five year average. The maximum daily flow for each treatment plant was found from daily pumping records from January 2018 through March 2019. The max day demand observed was 3,402,700 gallons, with Water Treatment Plant 2 running for over 19 hours. Typically, wells are not recommended to run beyond 18 hours a day to allow for adequate recharge. Table 8 summarizes the average and max pumpage and runtimes for each treatment plant. TABLE 8 City of McHenry WTP's Oneratins= Runtimes WTP 1 WTP 2 WTP 3 WTP 4 We1111* ' We1112* Max Well Pump Capacity (gPm) 1675 940 700 ,100 500 500 Average Daily Pumpage 348,000 611,000 409,000 720,000 0 0 (gpd) Average Runtime 8*6 10.8 9.7; 10.9 0 0 (hrs./day) Max Daily Pumpage 635,000 1,107,000 626,000 1,034,700 0 0 (gpd) Max Daily Runtime 15.7 19.6 14.9 15.7 0 0 (hrs./day) PeakinL Factor 1.8 1.8 1.5 1A *Wells 11 and 12 are emergency backup wells and are not used on a regular basis. 2.5.1 Near Future Development Demands The total additional average and max day demands were split equally between the four existing water treatment plants to see whether the existing infrastructure could handle the load for the proposed Near Future Developments. Table 9 below shows the required run times for each treatment plant to meet the total average and max day demands with the Near Future Developments fully built out. City of McHenry, Illinois 2019 Capital Development Fee Study � 190382.30 BAXTER�;f00DMAR TABLE 9 WTP's Operating Runtimes with Near Future Development WTP 1 WTP 2 WTP 3 WTP 4 We1111* We1112* Max Well Pump Capacity 675 940 700 1,100 500 500 (gpm) Average Daily Pumpage 442,660 705j660 5031660 814,660 0 0 (gpd) Average Runtime 10.9 12.5 12.0 12.3 0 0 (hrs./day) Max Daily Pumpage 805,388 1,277,388 796,388 11205,088 0 0 (gpd) Max Daily Runtime 1909 22.7 1990 18.3 0 0 fhrs./davl *Wells 11 and 12 are emergency backup wells and are not used on a regular basis. Although the existing infrastructure can handle the additional average day demands, the projected max day demands push the treatment plants beyond the recommended 18 hours of run time per day. Therefore, an additional water treatment plant is required to cover the additional demand. The City of McHenry has previously investigated two potential options for the buildout of Water Treatment Plant S. The first option was to construct Water Treatment Plant 5 around the existing We1111, which would allow the City to have a treated source of water on the east side of the Fox River with Elevated Tank 3. Plans and preliminary designs were created in 2002 by Baxter & Woodman, Inc. The second option was to construct Water Treatment Plant 5 around existing Wells 12 and 13, which would provide the City with more capacity through the combined flows of a shallow and deep well. Plans and preliminary designs were created in 2007 by Donahue & Associates, Inc. 2.5.1.1 Near Future Developments: Option 1 The addition of Water Treatment Plant 5 at Well 11 on the east side of the Fox River would add about 500 gpm into the system. In order to meet the projected average and max day demands, run times between the five treatment plants were balanced to verify that none of the wells would run over 18 hours a day. Table 10 below summarizes the required run times from each treatment plant to meet demand. It should be noted however, that these values may differ from reality based on which elevated tanks control each treatment plant. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BA�TEB, �t�N000MAN 2. WATER SYSTEM Page 20 ,a TABLE 10 WTP's Operating_ Runtimes with Near Future Development: Option 1 WTP 1 WTP 2 WTP 3 WTP 4 Well 11 Well 12` Max Well Pump Capacity 675 940 700 1,100 500 500 (gpm) Average Daily Pumpage 425,250 592,200 441,000 693,000 315,000 0 (gpd) Average Runtime 10.5 10.5 10.5 10.5 10.5 0 (hrs./day) Max Daily Pumpage ' 708,750 987,000 735,000 1,155,000 510,000 0 (gpd) Max Daily Runtime 17.5 17.5 17.5 17;5 17.0 0 (hrs./day) Well 12 is an emergency backup well. Although the combined flows from all five treatment plants would be enough to meet the max day demand without exceeding 18 hours run time, it is likely that due to uneven consumption of water through the system, some treatment plants may run longer than others. In the event a treatment plant is unavailable, this may cause a scenario in which the system can't keep up with demand. 2.5.1.2 Near Future Developments: Option 2 The addition of Water Treatment Plant 5 at Wells 12 and 13 would add about 1,700 gpm into the system. In order to meet the projected average and max day demands, run times between the five treatment plants were balanced to verify that none of the wells will run over 18 hours a day. Table 11 summarizes the required run times from each treatment plant to meet demand. It should be noted however, that these values may differ from reality based on which elevated tanks control each treatment plant. TABLE 11 WTP's Operating Runtimes with Near Future Development: Option 2 'WTP 1 WTP 2 WTP 3 WTP4 Well 11* Wells 12 Max Well Pump Capacity 675 ' 940 700 11100 500 1,700 (gpm) Average Daily Pumpage 3441250 4511200 336,000 528,000 0 816,000 (gpd) Average Runtime 805 8.0 8.0 8.0 0 8.0 (hrs./day) Max Daily Pumpage 54617SO 761,400 567,000 891,000 0 1,326,000 (gpd) Max Daily Runtime 13.5 13.5 US 13.5 0 13.0 fhrs./davl Well 11 is an emergency backup well. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXiEB�~3; OODMAR ,ax This option would require a deep well pump to be purchased and installed at existing Well 13 in addition to the construction of the water treatment plant at Well 12. The larger capacity of a deep well helps to cut down on the overall run times of several of the smaller wells, reducing the stress on the ground water table. The average run times of 13.5 hours a day during peak demand allows for adequate time for the wells to adequately recharge. 2.5.2 Distant Future Development Demands The increase in water demand was projected for the Distant Future Developments with the Population Projections from Section 1. The population projection for the Distant Future Developments is an additional 10,540 PE. Table 12 shows the additional average day and max day demand. A peaking factor of 1.8 is used to estimate the max day demand. TABLE 12 Distant Future Development Additional Water Demand Additional Average Day Demand (gpd) 948,623 Peaking Factor 1.8 Additional Max Day Demand (gpd) 11707,521 Existing Average Day Demand (gpd) 21088,000 Near Future Average Day Demand (gpd) 378,639 Total Average Day Demand (gpd) 3,415,262 Existing Max Day Demand (gpd) 31402,700 Near Future Max Day Demand (gpd) 681,550 Total Max Day Demand (gpd) 5,791,771 If Water Treatment Plant 5 is constructed around Well 11 in order to meet the Near Future Development growth (Option 1), then a new water treatment plant will be required before the Distant Future Developments begin in order to meet the max day demands. If Water Treatment Plant 5 is constructed around Wells 12/13 in order to meet the Near Future Development growth (Option 2), the water treatment plants are projected to max out the system capacity during max day demands when the Distant Future Development growth is nearing completion. This would mean running all five treatment plants at 19 hours a day to meet the projected max day demands which is above the recommended 18 hours a day. A new water treatment plant will be required towards the tail end of development to supplement this future growth. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 l3AIfTEFI���1100DMAN Due to the extra capacity provided by a water treatment plant installed at Well 12/13, a separate fee was established where the cost of constructing the water treatment plant is divided across the cumulative PE that the treatment plant can serve, which would be both the Near and Distant Future Developments. 2.6 Recommendations Based on the water distribution analysis, upgrades are needed to provide water to the Near Future Developments. The required improvements are shown on Exhibit B. Table 13 outlines the costs: TABLE 13 Water Distribution Improvement Cost Summary :option 1 Option 2/3 WTP 5 @ WTP 5 @ Cost Water Main Well 11 Well 12/13 'Construction ' $ 962,500 $ 2,043,000 $ 3,717,000 Contingency (15%) $145,000 $ 307,000 $ 483,000 Design & Construction Engineering (1S%) $195,000(1) $ 307,000 $ 483,000 TOTAL$1,302,500 $2,6571000 $4,683,000 (1) Design includes a flat $50,000 for a hydraulic model analysis. Constructing Water Treatment Plant 5 at Well 11 would provide an immediate benefit to the water system's redundancy on the east side of the river, and would largely be able to meet the projected demands of the Near Future Developments. However, a sixth treatment plant would likely be required soon after the full build out of the Neat- Future Developments. Constructing Water Treatment Plant at Wells 12 and 13 would provide a larger increase in the overall system capacity. The addition of a high capacity deep well would allow the City to handle the full growth of the Near Future Developments, and likely well into the Distant Future Developments before a sixth water treatment plant is required. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BARTER"�yd00DEAAPi 3.1 Existing Conditions 3.1.1 Introduction The City's existing sanitary sewer system and lift stations were analyzed to determine available reserve capacity for the future developments outlined in Table 1 in Section 1.3. This evaluation only includes the sewers and lift stations for which the future development is tributary to. Exhibit C shows the study area and trunk sewer routes. 3.1.2 Existing Trunk Sewer Analysis The capacity of the existing sanitary sewers were evaluated to determine if there is available reserve capacity for the future developments or if an upgrade is needed. To determine the reserve capacity, the annual peak flow was calculated based on the contributing population equivalents (PE) to each sewer segment. Contributing PE was determined by summing the residential and commercial PE to each sewer segment. The City's GIS sanitary sewer data included pipe size, length and inverts of the sewers which was also was used to determine the sanitary sewer capacity. The reserve capacity was determined by subtracting the peak flow from the pipe capacity. To account for infiltration and inflow, the design capacity of a sewer between 8" and 10" was calculated flowing half full and for sewers 12" and larger was calculated flowing 2/3 full. The three trunk sewer routes that were evaluated are: 1. Bull Valley Road Trunk Sewer -Starts in the Legend Lakes Subdivision located in the southwest portion of the City. The sewer discharges to the West Dartmoor- and Fieldstone lift stations which then discharges to the sewer on Bull Valley Road east of Brookwood Trail. The remainder of the trunk sewer discharges by gravity to the WWTP. 2. Oaks at Irish Prairie Trunk Sewer -Starts in the Oaks at Irish Prairie Subdivision located in the southeast portion of the City. The sewer discharges to the Oaks at Irish Prairie (Doolin) Lift Station which discharges north to the sewer on Barreville Road. The sewer runs through the McHenry Shores Subdivision to the South Riverside Lift Station then to the WWTP. 3. Route 120 Trunk Sewer -Starts at the intersection of Chapel Hill Road and Route 120 and runs west along Route 120 to old Central WWTP which is now a regional pump station. Along this route there are three lift stations: Route 120, River Road and Boone Lagoon. These trunk sewer- routes and tributary areas are shown on Exhibit C. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER��0DDF9AN 3.1.3 Lift Station Analysis The City has 19 lift stations connected to their sanitary sewer distribution system to help convey wastewater to the McHenry Wastewater Treatment Plant. The lift station information is summarized in Table 14. TABLE 14 Existing Lift Stations Pump Number of Capacity Lift Station Location Pumps (gpm) Type of Pump qP Boone Lagoon 1201 S Riverside Rd 2 1531 Constant Speed River Road 1115 River Rd 2 800 Constant Speed Route 120 2515 W Route 120 2 800 Constant Speed North Riverside 1401 N Riverside Rd 2 931 Constant Speed Hemlock 1934 Hemlock Ave 2 400 Constant Speed Diamond 3621 Diamond Dr 2 400 Constant Speed Donavan 1809 Donavan St 2 1531 Constant Speed Millstream 3710 Millstream Rd 2 400 Constant Speed Freud 3611 Freund Ave 2 400 Constant Speed Willow 4506 W Willow Ln 2 850 Constant Speed East Dartmoor 5400 Dartmoor Dr 2 400 Constant Speed Fieldstone 5809 Fieldstone Tr 3 700 Variable Speed Cartwright 501 Cartwright Tr 2 400 Constant Speed Carrick 1105 Carrick Ln 2 400 Constant Speed West Dartmoor 6400 Dartmoor Dr 2 800 Constant Speed Anne St/Grove 3805 Grove Ave 2 400 Constant Speed Doolin 1914 Doolin Rd 2 1531 Constant Speed Broadway 1016 Broadway Rd 2 400 Constant Speed South Riverside 701 S Riverside Rd 2 Soo Constant Speed For the purposes of this evaluation, only the lift stations along the trunk sewer routes were evaluated to determine the reserve capacity for the future developments. These lift stations include: • Bull Valley Trunk Sewer -West Dartmoor and Fieldstone • Oaks at Irish Prairie Trunk Sewer - Doolin and South Riverside • Route 120 Trunk Sewer -Route 120, River Road and Boone Lagoon The City provided pump run times for July 2018 to June 2019 for each lift station. The pump station capacity evaluation was based on a pump run time of 18 hours which is good planning practices so that the pump is not running 24 hours a day. The existing peak flow was calculated by multiplying the average daily flow by the IEPA peaking factor. City of McHenry, Illinois ® BA%TER�,�-AODi4AN 2019 Capital Development Fee Study 190382.30 3.2 Future Demands 3.2.1 Bull Valley Trunk Sewer 3.2.1.1 Legend Lakes Development The future Legend Lakes development will be located north of Draper Road. This development is 165 acres with a density of approximately 0.6 single family households per acre which equates to 375 PE. Utilizing the IEPA peaking factor, the future peak flow from this development is 0.15 mgd. An 8" sewer stub is provided for this development on the north side of Draper Road east of Farmstead Drive (MH# 6N016SN). This sewer stub connects to the sewer on Middleton Lane which ultimately discharges to the West Dartmoor Lift Station. The existing sewer between the stub at Draper Road and the West Dartmoor Lift Station has adequate capacity for the future Legend Lakes development except for the 10" sewer on Dartmoor Drive starting at Cork Lane. This is a connection point for the sewer system where the sewers north and south of Dartmoor Drive connect. The first sewer segment is a 10" pipe and does not have adequate capacity to handle the future development flow. Table 15 summarizes the capacity deficiency in this sewer. TABLE 15 Dartmoor Drive Sewer Capacity Evaluation Existing Future Sewer Down- Pipe Design Peak Peak Capacity Req'd Upstream stream Size Capacity Flow Flow Deficiency Pipe MH MH In (mgd) (mgd) (mgd) (mgd) Size 6O013SN 6O017SN 10 0.53 0.60 0.15 -0.23 12 3.2.1.2 West Dartmoor Lift Station The future Legend Lakes development will be tributary to the West Dartmoor Lift Station. This lift station is located on Dartmoor Drive east of Cork Lane and west of Legend Lane in the Legend Lakes Subdivision. This lift station has adequate capacity handle the future wastewater flow which is outlined in Table 16 below: City of McHenry, Illinois 2019 Capital Development Fee Study � 190382.30 BARTER �.�i06DhIAH 3. SANITARY SEWER SYSTEM Page 26 TABLE 16 West Dartmoor Lift Station Evaluation Flow Lift Station Parameter fm2dl Lift Station Firm Capacity 0.86 Existing Average Daily Flow 0.10 Existing Peak Flow 0.38 Reserve Capacity 0.48 Future Peak Flow 0.15 Remaining Reserve Capacity 0.33 This lift station discharges to a 10" force main that connects to a 12" gravity sewer on Curran Road near Eaglewood Trail. The peak velocity of the sewage in the force main should not exceed 10 fps based on good engineering design practices. The future peak velocity will be 1.5 fps, therefore this force main has adequate capacity for the future Legend Lakes development. 3.2.1.3 Preserves of Boone Creek Development The future Preserves of Boone Creek development will be located north of Bull Valley Road, west of Curran Road and south of the existing Legend Lakes Subdivision. This development is 115 acres and will be a mix of single family, multi -family and commercial. The projected PE is 1,068 which equates to a peak flow of 0.40 mgd. Two options were evaluated for connecting to the existing sanitary sewer system: (1) connect to 8" sewer stub is provided on Wicklow Drive in the Legend Lakes Subdivision and (2) connect to 12" gravity sewer on Curran Road at discharge from West Dartmoor lift station force main. (1) Connect to 811sewer stub on Wicklow Drive: A sewer stub has been provided on Wicklow Drive which connects to the West Dartmoor lift station. This sewer is an 8" sewer until Tralee Trail where it increases to a 10" sewer to the lift station. All of the sanitary sewer segments along this route do not have adequate capacity for the future Preserves of Boone Creek development, therefore this option was no longer evaluated. (2) Connect to 12" sewer on Curran Road: The West Dartmoor Lift Station force main discharges to this 12" sewer on Curran Road which then goes through the Boone Creek Subdivision on Eaglewood Trail then to the Fieldstone Lift Station. This sewer is a 12" until Fieldstone Trail where it increases to a 15" sewer to the lift station. For this option, the future Legend Lakes, Preserves of Boone Creek and Legend Lakes Part 2 (see Section 3.2.1.4 below) developments are tributary to this sewer. The total future peak flow is 0.78 mgd. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 �Al1TEFt �,?#VOODMAFI 3.2.1.4 Legend Lakes Part 2 Development The future Legend Lakes Part 2 development will be located east of Curran Road and north of Bull Valley Road. This development is mix of single and multi -family homes with a projected PE of 756. The future peals flow from this development is 0.29 mgd. This development will connect to the 12" sewer on Curran Road where the West Dartmoor Lift Station discharges which will also include flow for the future Legend Lakes and Preserves of Boone Creek developments. The total future peak flow from these developments will be 0.78 mgd. There are two sewer segments on Eaglewood Trail that do not have adequate capacity for these future developments. Also there is one sewer segment of the 15" sewer on Fieldstone Trail does not have adequate capacity. These sewers do not have capacity due to the shallow slope of the pipe compared to the other pipes of the same size. Table 17 summarizes the capacity deficiencies in this sewer. The remaining sewers along this route to the Fieldstone Lift Station have adequate capacity. TABLE 17 Eaglewood Newport &Fieldstone Sewer Capacity Evaluation Existing .:Future Sewer Req'd Down- Pipe Design `, Peak Peak Capacity Pipe Upstream stream Size Capacity Flow Flow Deficiency Size MH MH Street (in) (mgd) (mgd) (mgd) (mgd) (in) 7P007SN 7PO06SN Eaglewood 12 0.55 0.43 0.78 -0.66 15 7PO29SN 7PO31SN Eaglewood 12 0.60 0.49 0.78 -0.67 15 7PO23SN 7PO24SN Fieldstone 15 1.27 0.88 0.78 -0.38 18 Fieldstone Lift Station The Fieldstone Lift Station is located on Fieldstone Trail in the Boone Creek Subdivision. It is a triplex, submersible station with 700 gpm variable speed pumps. This station was recently upgraded by the City and has adequate capacity for future developments, therefore further evaluation of this lift station was not done. 3.2.1.6 Bull Valley Trunk Sewer The Fieldstone Lift Station discharges to a 15" gravity sewer on Bull Valley Road east of Brookwood Trail. The remainder of this sanitary trunk sewer to the WWTP is all gravity sewer. The pipe size increases to a 24" sewer at Bull Valley Road and Cunat Drive then finally to a 30" sewer when it starts heading north of Bull Valley Road (east of Ridgeview Drive). A large majority of the trunk sewer has adequate capacity. There are two sewer segments on Bull Valley Road that do not have adequate capacity due to the shallow slope of the sewer. Table 18 below summarizes the deficiencies. City of McHenry, Illinois 2019 Capital Development Fee Study � 190382.30 �AHTEB��Nft00DP9AW TABLE 18 Bull VallekRoad Sewer Capacity Evaluation Existing Future Sewer Req'd Down- Pipe Design Peak Peak Capacity Pipe Upstream stream Size Capacity Flow' Flow Deficiency Size MH MH (in) (mgd) (mgd) (mgd) (mgd) (in) 8P006SN II8P009SN 15 1.49 1.07 0.78 3.2.2 Oaks at Irish Prairie Trunk Sewer -036 18 3.2.2.1 Oaks at Irish Prairie Development The future Oaks at Irish Prairie development will be located north of Veterans Parkway and east of Barreville Road. This development is 75 acres with a density of 2.7 single family households per acre which equates to 700 PE. The future peak flow from this development is 0.27 mgd. Two sewer stubs have been provided on Veterans Parkway for this development. One is located at Doolin Avenue and the other at Charmar Lane. For the basis of our evaluation, the flow from the future development was split equally to these two connection points. Both sewer routes ultimately connect to the Doolin Lift Station. All of these sanitary sewers have adequate capacity for the future Oaks at Irish Prairie development. 3.2.2.2 Doolin Lift Station The future Oaks at Irish Prairie development will be tributary to the Doolin Lift Station that is located on Doolin Road in the Oaks at Irish Prairie Subdivision. This lift station has adequate capacity handle the future wastewater flow which is outlined in Table 19: TABLE 19 Doolin Lift Station Evaluation Lift Station Parameter �I Flow (mgd) Lift Station Firm Capacity Existing Average 1.65 0.16 ' An additional 0.29 mgd has been added to the future peak flow for the undeveloped residential lots in the current Oaks at Irish Prairie subdivision and undeveloped commercial lots. This lift station discharges to a 8" force main that connects to a 12" gravity sewer on Barreville Road near Forest Road. The future peak velocity in the force main will be 5.9 fps which is below the 10 fps threshold therefore this force main has adequate capacity for the future development. City of McHenry, Illinois 2019 Capital Development Fee Study o 190382.30 BAHTER��`;OODMAN 3. SANITARY SEWER SYSTEM Page 29 ' 3.2.2.3 Oaks at Irish Prairie Trunk Sewer (McHenry Shores Subdivision) The Doolin Lift Station discharges to a 12" gravity sewer on Barreville Road near Forest Road which conveys the wastewater through the McHenry Shores Subdivision to the South Riverside Lift Station. The sewer increases to a 15" at Barreville Road and Beach Drive then to an 18" sewer at Beach Drive and South Broadway Street. There are two sewer segments along the existing 12" sewer on Barreville Road that do not have adequate capacity for the future development. Also there is a segment of 18" on Pearl Avenue that does not have adequate capacity due to a shallow slope. Table 20 summarizes the deficiency. TABLE 20 Barreville Road &Pearl Avenue Sewer Capacit�Evaluation Existing Futnre Sewer Req'd Down- Pipe Design Peak Peak Capacity Pipe Upstream stream Size Capacity Flow' Flow Deficiency Size MH MH Street (in) (mgd) (mgd) (mgd) (mgd) (in) 11U019SN 11U018SN Barreville 12 0.60 0.79 0.27 -0.47 15 - IlUO18SN 11UO17SN Barreville 12 0.41 0.73 0.27 -0.65 15 12T001SN 12SO28SN Pearl 18 090 1.36 0.27 -0.73 21 1 An additional 0.29 mgd is included in the existing peak flow in this table for the undeveloped residential lots in the current Oaks at Irish Prairie subdivision and undeveloped commercial lots. 3.2.2.4 South Riverside Lift Station The future Oaks at Irish Prairie development will also be tributary to the South Riverside Lift Station that is located at the north end of South Riverside Drive in the McHenry Shores Subdivision. The South Riverside Lift Station does not have adequate capacity to handle the future flow from the Oaks at Irish Prairie development which is outlined in Table 21. TABLE 21 South Riverside Lift Station Evaluation Flow Lift Station Parameter I) (mgd) Lift Station Firm Capacity ' Existing Average Daily Fl ow Existing Peak Flow Reserve Capacity Future Peak Flow Remaining Reserve Capacity Required Pump Upgrade City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 0.54 012 . 0.46 0.08 0.56 -0.48 2 pumps @ 1,000 gpm each BIIRTER���OODMli� This lift station discharges to a 10 force main that connects to the McHenry Wastewater Treatment Plant. The future peak velocity in the force main will be 2.0 fps which is below the 10 fps threshold therefore this force main has adequate capacity for the future development. 3.2.3 Route 120 Trunk Sewer 3.2.3.1 Future Developments at Route 120 & Chapel Hill Road Future developments at the southeast and southwest corners of Route 120 and Chapel Hill Road will be a mix of single family homes and commercial development. These developments will add 1,584 PE which equates to a future peak flow of 0.58 mgd. These developments will discharge to the existing 12" sanitary sewer on Route 120 which discharges to the Route 120 Lift Station. The existing flow tributary to the Route 120 trunk sewer is from non-residential businesses. The existing peak flow at the Route 120 Lift Station is 0.10 mgd. This flow was used as the existing peak flow in the trunk sewer. The existing 12" sewer on Route 120 has adequate capacity to convey the flow from the future developments and the existing flow at the Route 120 Lift Station. 3.2.3.2 Route 120 Lift Station The future developments at the intersection of Route 120 and Chapel Hill Road will be tributary to the Route 120 Lift Station which is located on Route 120 between Adams Drive and Hillside Lane. This lift station has adequate capacity for the future developments which is outlined in Table 22. TABLE 22 Route 120 Lift Station Evaluation Flow Lift Station Parameter II (mgd) Lift Station Firm Capacity 1.01 Existing Average Daily Flow 0.02 Existing Peak Flow 0.10 Reserve Capacity 0.91 Future Peak Flow 0.58 Ramaininu Reserve Capacity 0.33 This lift station discharges to a 6" force main that connects to a 12" gravity sewer on Route 120. The future peak velocity in the force main will be 5.3 fps which is below the 10 fps threshold therefore this force main has adequate capacity for the future developments. City of McHenry, Illinois ® BARTER��=„�IOODhiAN 2019 Capital Development Fee Study 190382.30 3. SANITARY SEWER SYSTEM Page 31 3.2.3.3 Route 120 Trunk Sewer between Route 120 at River Road Lift Stations The 12 sanitary sewer continues west along Route 120 until Northside Avenue where is starts to meander along side streets south of Route 120 to the River Road Lift Station. There are two trunk sewers that discharge to the River Road Lift Station. It was estimated that about 25% of the flow is coming from the Route 120 trunk sewer. There are three sewer segments that do not have adequate capacity to handle the future peak flow due to a shallow slope, therefore these sewer segments will require to be upgraded. These sewer segments are located in a parking lot south of Route 120 and east of Charles Street. Table 23 summarizes the deficiencies. TABLE 23 Route 120 Sewer Capacity Evaluation to River Road Lift Station 'Existing Future'. Sewer Req'd Down- Pipe Design Peak Peak Capacity Pipe Upstream stream Size Capacity Flow Flow Deficiency Size MH MH (in) (mgd) (mgd) (mgd) (mgd) (in) 13LO18SN 13LO16SN 12 0.43 0.23 0.86 =0.11 15 13LO16SN 13LO17SN 12 0.38 0.23 0.86 -0.20 15 13LO17SN 13LO15SN 12 0.38 0.23 0.86 -0.20 15 3.2.3.4 River Road Lift Station The future developments at the intersection of Route 120 and Chapel Hill Road will be tributary to the River Road Lift Station which is located on River Road south of Route 120. This lift station does not have adequate capacity to handle the future flow from the future developments at Route 120 and Chapel Hill Road which is outlined in Table 24. TABLE 24 River Road Lift Station Evaluation Flow Lift Station Parameter II (mgd) Lift Station Firm Capacity 0.86 Existing Average Daily Flow 0.14 Existing Peak Flow 0.52 Reserve Capacity 0.35 Future Peak Flow 0.58 Remaining Reserve Capacity -0.23 Required Pump Upgrade 2 pumps @ 1,100 gpm each City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 �AXTER�?�I®ODt9AFI w� This station discharges to a 6" force main that connects to a 12 gravity sewer on Riverside Avenue. The future peals velocity in the force main will be 8.6 fps which is below the 10 fps threshold therefore this force main has adequate capacity for the future developments. 3.2.3.5 Route 120 Trunk Sewer between River Road &Boone Lagoon Lift Stations The River Road Lift Station discharges to a 12" sanitary sewer which then increases to a 24" pipe at Riverside Drive where the North Riverside Lift Station connects. The 24" sewer connects to the Boone Lagoon Lift Station. Both these sewers have adequate capacity for the future developments. 3.2.3.E Boone Lagoon Lift Station The future developments at the intersection of Route 120 and Chapel Hill Road will be tributary to the Boone Lagoon Lift Station which is located on Riverside Avenue south of Venice Avenue. This lift station does not have adequate capacity to handle the future flow from the future developments at Route 120 and Chapel Hill Road which is outlined in Table 25. TABLE 25 Boone Lagoon Lift Station Evaluation Lift Station Parameter Lift Station Firm Capacity Existing Average Daily Flow Existing Peak Flow Reserve Capacity Future Peak Flow Remaining Reserve Capacity Required Pump Upgrade Flow (mgd) 7 2 numns @ 2,300 �Um each The Freund Lift Station currently discharges to the Boone Lagoon Lift Station. The City is currently discussing the possibility of diverting the Freund Lift Station to the Millstream Lift Station which would provide additional capacity at the Boone Lagoon Lift Station. Based on July 2018 to June 2019 pump run time data, the peak flow at the Freund Lift Station is 0.66 mgd. The proposed future peak flow from the new developments at Route 120 and Chapel Hill Road is 0.58 mgd, therefore if the Freund Lift Station is diverted to the Millstream Lift Station then no upgrades would be required at the Boone Lagoon Lift Station. This station discharges to a 10" force main that connects to the old Central WWTP which is now a regional pumping station. The regional pumping station then pumps the wastewater to the McHenry WWTP. The future peak velocity in the force main will be 6.0 fps which is below the 10 fps threshold therefore this force main has adequate capacity for the future developments. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 �AXTEII ���VB®DMAtI 3.3 Recommendations Based on the sanitary sewer and lift station capacity analysis, upgrades are needed to accommodate the peak wastewater flow from the future developments. The total cost for all sanitary sewer and lift station improvements is $3,055,000. Table 26 outlines the costs by trunk sewer route. TABLE 26 Trunk Sewer &Lift Station Cost Oaks at Irish Cost Bull Valley Prairie Route 120 :Sanitary Sewer $465,500 $163,275 $58,800 Lift Station --M $475,000 $1,100,000 Subtotal $465,500 $638,275 $11158,800 Contingency (20%) $93,000 $127,675 $231,800 Design & Construction Engineering (15%) $69,800 $95,750 $173,800 $628,300 $861,700 $1,564,400 TOTAL I $3,055,000 If the City decides to divert the Freund Lift Station flow to the Millstream Lift Station, then the total cost for all the sanitary sewer and lift station improvements is $2,245,000. Table 27 outlines the costs by trunk sewer route for this option. TABLE 27 Trunk Sewer &Lift Station Cost with Freund Lift Station Diversion .Oaks at Irish Cost Bull Valley Prairie Route 120 Sanitary Sewer $465,500 $1630275 $58,800 Lift Station mm- $475,000 $500)000 Subtotal $465,500 $638,275 $558,800 Contingency (20%) $93,000 $127,675 $111,800 Design & Construction Engineering (15%) $69,800 $95,750 $83,800 $628,300 $861,700 $754,400 TOTAL I $2,245,000 City of McHenry, Illinois 2019 Capital Development Fee Study 190382.30 DAX7ER,"100DMAN 4.1 Existing Conditions L1.1 Background Prior to January 2018, the City of McHenry owned and operated two wastewater treatment plants: the Central Wastewater Treatment Plant and the South Wastewater Treatment Plant. The Central Wastewater Treatment Plant is located at 3308 Waukegan Road, and was designed for a daily average flow of 3.0 MGD. The South Wastewater Treatment Plant is located just west of the Fox River at 3200 Charles J. Miller Road, and was designed for a daily average flow of 1.5 MGD. The City completed its wastewater consolidation program in January 2018, which transformed the Central Wastewater Plant into the Regional Booster Pumping Station and upgraded the South Wastewater Treatment Plant to handle the City's total loads. The renamed McHenry Wastewater Treatment Plant was permitted for 4.0 MGD Design Average Flow (DAF) and 16.0 MGD Design Max Flow (DMF), which is a net loss of 0.5 MGD from the pre -consolidation status. 4.1.2 McHenry WWTP &Regional Pump Station The McHenry WWTP can be described as having two treatment processes during average flow conditions, the liquid steam and the solids stream treatment. The liquid stream treatment consists of primary, secondary and tertiary treatment with UV disinfection. The solids stream treatment consists of thickening, partial digestion ,and dewatering of the produced/removed solids from the liquid stream treatment process. •.• Primary treatment 74emoves coarse solids though a step screen, fine solids and grit are removed by proceeding micro -screens. ❖ Secondary treatment degrades organic matter and settles suspended solids that were not removed during primary treatment. Organic matter is degraded through a biological process that takes place in a sequence batch reactor and two oxidation ditches. The liquid then goes through secondary clarification where the smaller particle solids are settled and removed. ❖ Tertiary treatment polishes secondary effluent by further removal of suspended solids and further reduction of organic concentrations. Finally, the polished effluent passes through UV disinfection where pathogenic organisms are inactivated, allowing for clean and safe water discharge. Plant effluent is discharged directly into the Fox River, which is a tributary to the Illinois River. ❖ Thickening, of the secondary produced sludge, is accomplished by a gravity belt thickener to increase the percent solids concentration of the sludge. City of McHenry, Illinois 2019 Capital Development Fee Study o 190382.30 BAXTERf%WOODINAO ❖ Partial digestion takes place in an aerated sludge holding tank that where sludge is stabilized through a biological process targeting reduction of odor, and pathogen concentration. •3 Dewatering is accomplished by passing the partially digested sludge through two belt filter presses which dewater and thicken sludge to approximately 15-20% solids. The dry sludge is then sent to hauling trucks that take the dry sludge to the Winnebago landfill in Rockford. During max flow conditions, triggered by a significant storm event, the process is modified to be able to handle a design max flow of 16 MGD. In such conditions a high -rate clarifier unit is brought on line for additional secondary treatment capacity. The McHenry Wastewater Treatment Plant received its new NPDES Permit effective November 1, 2015 with an expected expiration date of October 31, 2020. A copy of the current NPDES permit and supplemental conditions for the treatment plant is included in Appendix E. The permitted limit requirements are listed in Table 28. TABLE 28 NPDES Permit Effluent Limit Requirements Parameter Limit Monthly Avg GBOD 20 mg/L The Regional Booster Pumping Station collects flow that was originally treated at the Central Wastewater Treatment Plant and sends it to the McHenry WWTP through a 16 inch force main. The pump station contains two pumps for a combined max capacity of 4.2 MGD that send the regular regional discharge to the WWTP. There are two additional storm pumps that activate during a "storm mode", which sends the water through a dedicated 24 inch force main to the treatment plant. 4.2 Future Demands WWTP capacity is important to consider because each process in the plant has been designed to handle so much flow in order to properly treat wastewater to meet NPDES discharge limits. When applying for a new NPDES permit, IEPA examines the percent of total capacity WWTP is rated for. City of McHenry, Illinois 2019 Capital Development Fee Study o 190382.30 �AICTEFI�80DMAtI Determining future capacity of a wastewater treatment plant considers the, hydraulic loading, organic loading, and total solids loading the plant is expected to have. Loading projections are estimated based on the 10 States Standards listed projection factors 100 gpd/PE, 0.17 lbs. BOD/PE, and 0.20 lbs. TSS/PE respectively. The 10 States Standards are an industry accepted set of standards widely used in the Midwest region of the United States. 4.2.1 Near Future Wastewater capacity in Near Future conditions were examined by computing plant capacity respective to the added flow from the three trunk sewers identified in Section 3 of the report. ❖ Bull Valley Road Trunk Sewer will add flow from the Legend Lakes, Preserves of Boone Creek, and Bull Valley & Curran developments. The additional 2,298 RE will add 0.23 MGD, which will increase hydraulic loading to 3.33 MGD and cause plant to be at 83% of total plant capacity. ❖ Oaks at Irish Prairie Trunk Sewer will add flow only from the Oaks at Irish Prairie development. The additional 700 RE will add 0.07 MGD, which will increase hydraulic loading to 3.17 MGD and cause plant to be at 79% of total plant capacity. ❖ Route 120 Trunk Sewer will add flow from East and West of Chapel Hill Road developments. The additional 1,584 RE will add 0.16 MGD, which will increase hydraulic loading to 3.26 MGD and cause plant to be at 8 2 % of total capacity. Assuming all Near Future Developments, the additional 4,582 P.E will add 0.46 MGD, which will increase hydraulic loading to 3.56 MGD and cause plant to be at approximately 89% of total capacity. Table 29 summarizes the respective evaluation for Near Future conditions. TABLE 29 Hydraulic Load Projection Oak at Irish Bull Valley Rd. Prairie Route 120 All Near Trunk Sewer Trunk Sewer Trunk Sewer Future Additional Total P.E 21298 700 1,584 4,582 Flow Factor 100 100 100 100 (gpd/P.E) Additional flow 229,800 70,000 1580360 458,160 (gpd) Additional flow 0.23 0.07 .16 0.46 (MGD) Existing hydraulic load 3.10 3.10 3.10 3.10 (MGD) City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 �AXTEA' ��Y®ODMAM 4. WASTEWATER SYSTEM Page 37 Oak at Irish Bull Valley Rd. Prairie Route 120 All Near Trunk Sewer Trunk Sewer Trunk Sewer Future Near Future Hydraulic 3.33 3.17 3.26 3.56 Loading (MGD) 4.00 4.00 4.00 4.00 Existing Plant Capacity Percent of Total Plant 83% 79% 82% 89% Capacity Future organic and total solids loadings were examined similarly. The wastewater treatment plant has design loadings of 7,206 lbs. BOD/day and 7,907 lbs. TSS/day. Loading projections for both parameters remain at or under 70% of total design capacity with all Near Future Developments. Tables 30 and 31 summarize the added organic and solids load and the respective percent of total design capacity. TABLE 30 Organic Load Projection Oak at Irish Bull Valley Rd Prairie Route 120 All Near Trunk Sewer Trunk Sewer Trunk Sewer Future Additional total RE 21298 700 11584 41582 Organic contribution factor0.17 0s17 0.17 0.17 (lbs. BOD5/PE) Additional organic load 390 119 269 779 (lbs. BOD5/day) Existing organic Loading 4,213 41213 4,213 4,213 (lbs. BOD5/day) Total organic loading 41603 41332 4,482 4,992 (lbs. BOD5/day) Organic design loading 71206 71206 7,206 71206 (lbs. BOD5/day) % of Organic loading 64% 60% 62% 69% capacity City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAITER YxJ®ODMAN Additional Total PE Total solids contribution factor (lbs. TSS/PE) Additional SS Load (lbs. TSS/day) Existing total solids loading (lbs. TSS/day) Total solids loading, (lbs. TSS/day) Total solids design loading (lbs. TSS/day) % of Total solids loading canacity TABLE 31 Solids UaSLAMAW Projection Oak at Irish Bull Valley Rd Prairie Route 120 All Near Trunk Sewer Trunk Sewer Trunk Sewer Future 2,298 700 1,584 4,582 0.20 0.20 0.20 0.20 460 140 317 916 4,228 4,228 4,228 41228 4,688 41368 4,545 5,145 7,907 71907 7,907 7,907 59% 55% 57% 65% Organic and solids loading projections remain at or under 65% of total capacity with all Near Future developments contributing flow to McHenry WWTR 4.2.2 Distant Future Distant Future Developments are presumed to be developed after all Near Future Developments. There are four identified Distant Future developments for which wastewater treatment plant capacity was examined. All Distant Future Developments will add flow from Soutli of Bull Valley &Curran, East of Crystal Lake Road, North of cCullum Lake Road, 120 &Malin Road, and Chapel Hill Road north of 120. The additional 10,540 RE will add 1.05 MGD, which will increase hydraulic loading to 4.62 MGD and cause plant to be 15% over the hydraulic capacity. Table 32 below summarizes the respective hydraulic capacity evaluation for Distant Future. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 6AXTER��O�UMAF! Additional Total RE Flow Factor (gPd/P.E) Additional flow (gp d) Additional flow (MGD) Existing hydraulic load (MGD) Distant Future hydraulic load (MGD) Existing Plant Capacity (MGD) Percent of Total Plant Capacity TABLE 32 Distant Future Hydraulic Load Projections Chapel South of East of North 120 & Hill Road All Bull Valley Crystal Lake McCullom Martin (north of Distant & Curran Road Lake Road Road 120) Future 1,701 4,583 31166 898 193 10,540 100 100 100 100 100 100` 170,100 458,300 316,600 89,800 19,300 105,4000 0.17 0.46 0.32 0.09 0.02 1.05 3.56 3.56 3.56 3.56 3.56 3.56 3.73 402 3.88 3.65 3.58 4.62 4200 4.00 4.00 4.00 4.00 4.00 93% 101% 97% 91% 90% 115% The organic and total solids loading projections were evaluated at Distant Future conditions as well. The loadings with all Distant Future Developments remained under 92%, and 88% respectively. These loadings are not of significance since the limiting factor for the plant is the hydraulic load, with all Distant Future Developments the hydraulic load exceeds capacity by 15%. 4.3 Recommendations 4.3.1 NPDES Plant Re -Rating Re -rating McHenry WWTP from 4.0 MGD to 4.5 MGD has been examined as a possible solution. The City can approach a re -rate now or approach at a future date within the next ten years. In order to achieve a re -rate from IEPA McHenry must: (1) Provide information required by IEPA to conduct a new Anti -Degradation Analysis (2) Prove the McHenry WWTP has 4.5 MGD of capacity through a Basis of Design showing that each treatment process has the capacity tojustify a re -rate. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BflXTER WOODMAN Approaching a re -rate now would require the two things mentioned above to be submitted to IEPA for approval. Based on the evaluation for Potential and Distant Future Developments, hydraulic load was pointed as the limiting factor of the plant. With this being said, the City would approach a re - rate to 4.5 MGD and agree to keep load limits as if it was rated for 4 MGD. Table 33 depicts the max concentration load to meet if a re -rate to 4.5 MGD is approached keeping 4.0 MGD load limits. TABLE 33 Max Concentration to Meet Load Limit at a 4.5 MGD Re -Rate BOD5' SS NH3 TP Permitted Flow 4.0 4.0 (MGD) Concentration Limit 20 25 1.5 1 mg L Conversion Factor 8.34 8.34 ` 8.34 8.34 (lb.-L/mg-MG) Load Limit 667 834 50 33 (lbs/day) Load Limit 667 834 50 33 (Ibs./day) Re -Rate 4.5 4.5 4.5 4.5 (MGD) Conversion Factor 8.34 8.34 8.34 8.34 (lb.-L/mg-MG) Max Concentration to meet Load Limit at re -rated flow of 4.5MGD 17.8 22.2 1.3 0.9 fine/Ll Re -rating at a future date is another option. At this point in time there is no immediate need to provide the plant with additional capacity. Currently, the plant is at 73% of its total hydraulic capacity and is projected to have sufficient capacity for all Near Future Developments expected in the next twenty years. Planning for a re -rate together with the Facility Plan Report at a future date will give the City planning time to prepare for those identified Distant Future Developments. Incorporating the cost to re -rate to the capital development fee will provide funds specifically allocated for this purpose. It is also important to mention that requirements to re -rate in the future are bound to change. Table 34 below compares advantages and disadvantages. City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 �AXTER,��1100DMAN TABLE 34 Re -Rate Now versus at a Future Date Comparison Advantages Disadvantages • Gives security for the next 20 years . Immediate Cost Re -Rate Now . Avoid request changes from Development Fee Increase Environmental Advocacy Groups • Reduction in Capital Development Fee Environmental Advocacy Groups could add more Re -Rate at a onerous request Future Date • Provides City with planning time • Provides City with time to • Changes in EPA limits and allocate allocate funds 4.3.2 Addressing Infiltration and Inflow Infiltration and Inflow (I/I) is additional flow wastewater plants receive via sanitary sewer. Inflow refers to water from improper connections, such as downspouts or sump pumps. Infiltration refers to groundwater entering the sewer pipe through leaks. A focus to decrease I/I would entail making upgrades to the City's sanitary sewer system. Such upgrades will assist in the hydraulic load reduction to the treatment plant . The most recent NPDES permit evaluation for the McHenry WWTP, noted that the City has been actively using a televising system to identify and repair lines as needed. It was also pointed out that the City budgets $100K per year for sewer lining. The City is expecting an update to their SSES model in the near future, the latest update to the report was completed in 2008. 4.3.3 Wastewater Capacity Discussion Section 4.3 discusses possible solutions with a target to provide the wastewater treatment plant with sufficient capacity to service all Near Future and Distant Future Developments. The plant is projected to have sufficient capacity for all Near Future Developments but for Distant Future, assuming all Near Future are developed first, the plant is projected to be 15% over its rated capacity. Table 35 below summarizes the projected loadings and respective percent of total capacity for each parameter evaluated. City of McHenry, Illinois 2019 Capital Development Fee Study 190382.30 �AXTER �IOODMAM TABLE 35 Wastewater Capacity Summary Table Near Future Distant Future Near Future + Distant Existing Development Development Future Developments Loading % of Capacity Loading % of Capacity Loading % of Capacity Loading % of Capacity Hydraulic (MGD) 3.10 78% 3.56 89.07% 4AS 104% 4.62 115% Organic (lbs. BOD/day) 4,206 58% 4992 69% 51998 83% 6,777: 92% Total Solids (Ibs. TSS da ) ` 4,222 53% 5,145 65% 61330 80% 7,246 88% As there is no immediate need to re -rate the plant, approaching a re -rate at a future date is identified as the option with least impact to the development fee. The cost to re -rate would include a Facility Plan Report, and allocated budget to meet with local Environmental Advocacy groups. The present value of a Facility Plan Report accounting for meetings is estimated to be $100,000, Inflating at a 4% rate to ten years from now, the estimated future cost will be approximately $148,00,00. Inflation records from Engineering News Record Construction Cost Index for Chicago were used to calculate the 4% inflation rate. Records show that the ENR CCI has increased an average of 4.15% per year from December of 1993 to July of 2019, for the purpose of this report the rate was rounded to the nearest percent value. It is ultimately Unto the City to decide which option it is most appropriate. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 f3AX7Elt�®ODIAAR 5.1 Existing Capital Development Fee The City of McHenry's existing water and sanitary sewer development fees effective on May 1, 2016 are summarized in Table 36. TABLE 36 Existin�Residential Water &Sewer Capital Development Fee Structure Connection to Connection to Connection to Both Type of Unit Water Only Sewer Only Water & Sewer 2 Bedroom or less 3 Bedroom 4 Bedroom 5 Bedroom or more 1 Bedroom 2 Bedroom' 3 Bedroom 4 Bedroom or more Apartments Efficiency 1 Bedroom 2 Bedroom 3 Bedroom $2,199 $2,607 $4,806 $3,811 $3,739 $71550 $4,098 $4,788 $8,886 $41098 $4,868 $8,966 $1,300 $1,538 $2,838 $2,164 $2,571 $41735 $2,602 $3,151 $5,753 $3,426 $4,057 $7,483 $1,408 $1,674 $3,082 $11912 $2,273 $4,185 $2,084 $2,471 $4,555 $3,325 $3,942 $7,267 Connection to Connection to Connection to Both Meter Size 'Water Only ' Sewer Only Water &Sewer 3/4" $3,811 $3,739 $7,550 1" $10,655 $6,252 $16,917 11/2it $18,288 $12,462 $30,750 2" $30,478 $19,942 $50,420 3» $68,578 $39,924 $108,502 4" $190,492 $62,377 $252,869 6" $190,492 $124,712 $315,204 City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BA1(TEB�OODFIAti S. CAPITAL DEVELOPMENT FEE Page 44 5.2 Water Capital Development Fee Three options were evaluated for the water capital development fee: (1) Build Water Treatment Plant 5 at We1111 (2) Build Water Treatment Plant 5 at Well 12/13 and spread cost over Near Future PE (3) Build Water Treatment Plant 5 at Well 12/13 and spread cost over Near and Distant Future PE The cost per household to construct the required water system improvements are shown in Table 37 below. TABLE 37 Water System Capacity Improvement Costs per Average Household Cost per Options ` Household 1- Water Treatment Plant 5 at Well 11 $2,590 2 - Water Treatment Plant 5 at Well 12/13 (Near Future PE) $3,410 3 - Water Treatment Plant Sat Well 12/13 (Distant Future PE $980 Table 38 provides the following capital development fee structure for residential units for both options. TABLE 38 Residential Water Capital Development Fee Structure Option 3 Option 2 Wells 12/13 Total Person Option 1 Wells 12/13 (Distant Future Type of Unit per Dwelling Unit Well 11 (Near Future PE) PE) .Detached Single -Family 2 Bedroom 2.017 $5,225 $6,878 $1,977 3 Bedroom 2.899 $7,509 $9,886 $2,841 4 Bedroom 3.764 $9,749 $12,836 $3,689 5 Bedroom 3.770 $91765 $121856 $3,695 Attached Single -Family 1 Bedroom 1.193 $3,090 $4,069 $1,169 2 Bedroom 1.990 $51155 $6,786 $1,950 3 Bedroom 2.392 $6,196 $8,157 $2,344 4 Bedroom 3.145 $8,146 $10,725 $3,082 Apartments City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BAXTEIIV�N000MAR1 5. CAPITAL DEVELOPMENT FEE I IPage 45 1.294 $3,352 $4,413 $1,268 1.758 $4,554 $5,995 $1,723 1.914 $4,958$6,527 $1,876 3.053 $7,908; $10,411 $2,992 The City's capital development fee system for commercial and industrial users assesses fees based on the size of the water meter installed, which is shown below in Table 39. TABLE 39 Commercial and Industrial Water Capital Development Fee Structure 4.80 18 50 50 180 $2590 $3,410 $980 $7,252 $91548 $2,744 �12,432 $16,368 $4,704 �201720 $27,280 $7,840 �46,620 $61,380 $17,640 129,500 $1701500 $49,000 129,500 $170,500 $49,000 466,200 $613,800 $176,400 Table 40 provides a comparison between the existing and proposed costs fora 3 bedroom detached single family home: Existing &Proposed Water Capital Development Comparison Detached Single -Family 3 Bedroom $3,811 $7,509 $9,886 $2,841 % Increase --- 97% 159% -25% For the purpose of this report and given the fact that there is a still a Distant Future development category, Baxter and Woodman would recommend Option 2. This option gets all the wells at a comfortable max daily runtime, all very well under the recommended max of 18 hours per day. This leave the City is a good position in the event development occurs more quickly than anticipated as well as provided a larger firm capacity to the entire system. City of McAemy, Illinois 2019 Capital Development Fee Study ®190382.30 BA�TEg�'"���IOODMAW 5. CAPITAL DEVELOPMENT FEE ^Page 46 5.3 Sanitary Sewer Capital Development Fee The Sewer Capital Development Fee is comprised of the capacity improvement upgrades required in both the collection and conveyance of sewage and the treatment process. Two options were evaluated: (1) Fee based on sanitary sewer improvements with current lift station configuration. (2) Fee based on sanitary sewer improvements if the Freund Lift Station is diverted to the Millstream Lift Station. Table 41 summarizes the cost per household for the required improvements. TABLE 41 Sewer Capital Development Fee for Average Household The City's current capital development fee structure for residential units is based on the Table of Estimated Ultimate School Population Per Dwelling Unit from the 1996 Illinois School Consulting Service, Associated Municipal Consultants, Inc., Naperville, Illinois. The published figures were used to establish the respective population densities per type of residential unit. Table 42 provides the following capital development fee structure for residential units. TABLE 42 Residential Sewer Capital Development Fee Structure Option 1 Cation 2 1:,'t.. \. V1V 1111. UYY l.11lllf'i, Vlll{. LGYL.1V Y111G1141GG LGYG1V j.J111G1161'GG Detached Single -Family 2 Bedroom 2.017 $3,879 $2,898 3 Bedroom 2.899 $5,575 $4,166' 4 Bedroom 3.764 - $7,238 $5,409 5 Bedroom 3.770 $7,250 $5,417 Attached Single -Family 1 Bedroom 1.193 $2,294 $1,714 City of McHenry, Illinois 2019 Capital Development Fee Study • 190382.30 BAXTER,���4VOODMAt� 1.990 2.392 rw $3,437 $4,519 $1,859 $2,526 $2,750 $4.387 Table 43 provides the capital development fee structure for commercial and industrial units based on meter size. TABLE 43 Commercial and Industrial Capital Fee Structure 5/8" x 3/4" 1.00 $1,923 $1,437 1" 2.80 $5,384 $4,024 1-1/2" 4.80 $9,230 $6,898 2" 8.00 $15,384 $11,496 3" 18 $34,614 $25,866 4" 50 $96,150 $71,850 6" 50 $96,150 $71,850 8" 180 $346,140 $258,660 Table 44 provides a comparison between the existing and proposed costs fora 3 bedroom detached single family home: TABLE 44 Existing &Proposed Sewer Capital Development Comparison Option 1 Option 2 Existing Proposed Proposed Type of Unit Sewer Fee Sewer'Fee Sewer Fee 11 Detached Single -Family 3 Bedroom $3,739 $5,575 $4,166 % Increase --- 50% 11% City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 f3AXTEti� ���t00DMAN 5. CAPITAL DEVELOPMENT FEE ^Page 48 r 5.4 Comparison of Neighboring Development Fees A survey of neighboring and similar communities' development fees was conducted as part of this study. The survey required minor assumptions to compare development (connection) fee structures that do not match McHenry's existing fee structure. The results for the Water and Sanitary Sewer Development Fees are shown in Appendix C and D. Overall, the existing Residential Water Development Fees for McHenry rank the lowest in comparison to the Village of Algonquin, Village of Cary, City of Crystal Lake, Village of Lakewood, Village of Lake in the Hills, and the City of Woodstock. McHenry's existing Residential Water Connection fee comes in at $2,199 for the base unit of a Detached Single -Family home with two bedrooms. The Village of Lakewood's fee for an equivalent unit is $10,766. In comparison, the most costly option of proceeding with the construction of Water Treatment Plant 5 at Wells 12/13 over the Near Future PE Projection, McHenry's water development fees rank 4th out of the group at $6,878 for the base unit. Non -Residential Water Development Fees for McHenry rank fairly high on the whole compared to the figures available for comparison among the communities listed above. It should be noted that the capacity ratio between meters appears to be unequal between each municipality, and causes the larger meters to be more costly within McHenry. Capacity ratios roughly equate how much more water would pass through a given meter size, with the base ratio starting at a 3/a-inch connection for McHenry. Only the City of Crystal Lake and City of Woodstock appear to use this as the base ratio. McHenry's capacity ratio are listed below: Meter Capacity Size Ratio 3/4" 1.00 1" 2.80 1 1/2" 4.80 2" 8.00 3" 18 4" 50 6" 50 McHenry's existing Residential Sanitary Sewer Connection Fee is again the lowest of the group at $2,607 for the base unit of a Detached Single -Family home with two bedrooms. The Village of Lakewood comes in with the highest at $9,904 for an equivalent unit. Even with the more expensive Option 1 for McHenry, this fee is just slightly above the next lowest fee from the City of Woodstock at $3,879 to $3,3635 respectively. Non -Residential Sanitary Sewer Development Fees for McHenry rank lowest at the 3/4-inch base connection size compared against the City of Crystal Lake and City of Woodstock. However, with the City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BAXTER�Vf00DMAN same capacity ratios applied to McHenry, the fees surpass all but the village of Lakewood for connections up to 6 inches. City of McHenry, Illinois 2019 Capital Development Fee Study ®190382.30 BARTERS �a�J00DMAN APPENDICES w a NOmOONN pNp N M1� Orpbm � O V f A N ES I 10 I N t0 N ooa U A O Q U (V a+ L °a � T u E Q IL N O. � ul � C p � O � T O L a � j IL Z A O N O w wNm u1 ul V c x C'j 6 M Cr; V MM p U) � a � T {y ? Q OnNf� i t`n 0 O lV N fV (V IV 0 O1 = a c in r 'E O y L LL N Op m O } 'Q I tN0 t0�1 N e v 0 N N N N x Z C A v i m m I I m ro p a h Q u m Q O m r N r o n N � F�- N N Q 6 'u 1 a EE0 T— — — — E E E m LLLLIi li Nc7 c�j E E am m m w — E =_ O c c c c O E E j f!1 (n f0 (�7 U LL li N N UI c_ c_ In (n c O O O L L w O c � v E m m m U mm O N O O c o ma O w N m a U m y L LL z m m O o N C N N O Z a` m 2i w 0 � O o H O. � m N � m � Ctl N O w N 10 N p V C x (ei M M M N � y O a � T iy = Q rnrr V1 y (V (V (V N M � x n �n T ° E m N a 6 O N l0m f 0 '- M N ❑ O a a O Q m a c d Q N N M OJ O� H A O F- !o Q u F E E E E d lLwwwc7 o c c c c E N ❑ C N C C N m m a E o 0 d 0 > U Y C ❑) d J J p V G i of O — N _ c K `o w a N O L 4i O m w z U m 7 0 LLINOI5 ENVIRONMENTAL PROTECTION AGENCY 1021 NORTH GRAND AVENUE EAST, P.O. BOX 19276, SPRINGFIELD, ILLINOIS 62794-9276 • (217) 782-2829 BRUCE RAUNER, GOVERNOR LISA BONNETT, DIRECTOR 217/782-0610 October 14, 2015 City of McHenry 333 South Green Street McHenry, Illinois 60050 Re: McHenry -South WWTP NPDES Permit No. IL0066257 Final Permit Gentlemen: Attached is the final NPDES Permit for your discharge. The Permit as issued covers discharge (imitations, monitoring, and reporting requirements. Failure to meet any portion of the Permit could result in civil and/or criminal penalties. The Illinois Environmental Protection Agency is ready and willing to assist you in interpreting any of the conditions of the Permit as they relate specifically to your discharge. The Agency has completed our review of the comment letter dated September 8, 2015 and offers the following response: 1. The language in Special Condition 4 was revised based on comments from USEPA and remains unchanged. 2. Special Conditions I and 15 have been revised to include language requiring the optimization and feasibility studies be completed after the construction t the WWTP consolidation or 42 months after the effective date of this permit, whichever comes first. Agency has begun a program allowing the submittal of electronic Discharge Monitoring Reports (NetDMRs) instead of paper Discharge Monitoring Reports (DMRs). If you are interested in NetDMRs, more information can be found on the Agency website, http://epa.state.il,us/water/net-dmr/index.html. If your facility is not registered in the NetDMR program, a supply of preprinted paper DMR Forms for your facility will be sent to you prior to the initiation of DMR reporting under the reissued permit. Additional information and instructions will accompany the preprinted DMRs upon their arrival. The attached Permit is effective as of the date indicated on the first page of the Permit. Until the effective date of any re -issued Permit, the limitations and conditions of the previously -issued Permit remain in full effect. You have the right to appeal any condition of the Permit to the Illinois Pollution Control Board within a 35 day period following the issuance date. Should you have questions concerning the Permit, please contact Kaushal Desai at 217/782-0610. Sincerely, Alan Keller, P.E. Manager, Permit Section Division of Water Pollution Control S AI{: I{I{D:1506 1601.bah Attachment: Final Permit -0302 N. Main St., Rockford, IL 61 103 (815) 987-7760 951 1 Harrison St., Dos Plnlnes, IL 60016 (847) 294--0000 � 595 S. Stato, EIgOu IL 60123 (847) 608-3131 -012 SW Washington St„ Sulto D, Poorla, IL 61602 {309) 671-3022 2125 S. First St., Champaign, IL 61820 (217) 278-5800 2309 W. Main St., Sulta I I6, Marlon, IL G2959 (618) 993.7200 2009 h1cl 51.0 Co111nfville, IL 62234 (618j 3-06.5120 100 W. Randolph, Sulto 10.300, Clticago, IL 60601 (312j 81 A•6026 Page 2 cc: Records Compliance Assurance Section Des Plaines Region Billing HR Green US EPA Facility CMAP 4302 N. Main St., Rockford, Il 61 103 (815) 987-7760 595 S. Stata, Elgin, IL 60123 (847) 608-3131 2125 S. First St., Citarnpalgn, Il 61820 (217) 278.5800 2009 1Aail St., Colluuwllo, Il 62234 (b 18) 346.5120 951 i Harrison St., Das Plainos, Il 60016 (8-07) 294-4000 412 SW Washington St., SNto D, Poorla, Il 61602 (309) 671-3022 2309 W. Main St., Suito 1 i b, Marlas, IL 62959 (618) 993.7200 100 W. Randolph, Suito 10.300, Chicago, IL 60601 (312) 814.6026 NPDES Permit No. IL0066257 Illinois Environmental Protection Agency sion of Water POIllltIon Control 1021 North Grand Avenue East Post Office Box 19276 Springfield, Illinois 62794-9276 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM Reissued (NPDES) Permit Expiration Date: October 31, 2020 Issue Date: October 14, 2015 Effective Date: November 1, 2015 Name and Address of Permittee: City of McHenry 333 South Green Street McHenry, Illinois 60050 Receiving Waters; Fox River Facility Name and Address: Henry" South WWTP 222 South McHenry Avenue McHenry, Illinois 60050 (McHenry County) In compliance with the provisions of the Illinois Environmental Protection Act, Title 35 of the III. Adm. Code, Subtitle C, Chapter I, and the Clean Water Act (CWA), the above -named Permittee is hereby authorized to discharge at the above location to the above -named receiving stream in accordance with the Effluent Limitations, Monitoring, and Reporting requirements: Special Conditions and Attachment H Standard Conditions attached herein. Permittee is not authorized to discharge after the above expiratio expiration date, the Permittee shall submit the proper application as later than 180 days prior to the expiration date, SAK:KKD:15061601.bah n date, in order to receive authorization to discharge beyond the required by the Illinois Environmental Protection vemy (IEPA) not Alan Keller, P.E. Manager, Permit Section sion of Water Pollution Control Vage 2 NPDES Permit No. IL0066257 Effluent Limitations Monitoring and Reporting, �1►Ll>A Discharge Numbers) and Name(s): 001 STP Outfall (Existing Facility) Load limits computed based on a design average flow (DAF) of 1.5 MGD (design maximum flow (DMF) of 4.2 MGD). From the effective date of this Permit until the start of operation of the proposed facility or expiration date, whichever comes first, the effluent of the above discharge(s) shall be monitored and limited at all times as follows: LOAD LIMITS Ibs/day CONCENTRATION DAF (DMF)* I LIMITS mg/L Monthly Weekly Daily Monthly Weekly Daily Sample Sample Parameter Average Average Maximum Average Average Maximum Frequency Type Flow (MGD) Continuous CBOD5**' 167(500) 334(1001) 20 40 3 DaysNVeek Composite Suspended Solids**' 209(626) 375(1126) 25 45 3 DaysNVeek Composite pH Shall be in the range of 6 to 9 Standard Units 3 Days/Week Grab Fecal Coliform Daily Maximum shall not exceed 400 per 100 mL 3 Days/Week Grab Chlorine Residual 0.05 3 Days/Week Grab Ammonia Nitrogen: As (N) March-May/Sept.-Oct. 19 (53) 28 (77) 1.5 2.2 3 Days/Week Composite June -August 19 (53) 40 (112) 1.5 3.2 3 Days/Week Composite Nov. -Feb. 34 (95) 2.7 3 DaysNVeek Composite Total Phosphorus (as P) 13 (35) 1.0 3 DaysNVeek Composite Total Nitrogen Monitor only 1 Day/Week Composite Monthly Weekly Average Average not less not less Daily Dissolved Oxygen than than Minimum March -July N/A 6.0 5.0 3 Days/Week Grab August -February 5.5 4.0 3.5 3 DaysNVeek Grab *Load limits based on design maximum flow shall apply only when flow exceeds design average flow. **Carbonaceous GODS (CBODS) testing shall be in accordance with 40 CFR 136. 'BOD5 and Suspended Solids (85% removal required): in accordance with 40 CFR 133, the 30-day average percent removal shall not be less than 85 percent except as provided in Sections 133,103 and 133,105, The percent removal need not be reported to the IEPA on DMRs but influent and effluent data must be available, as required elsewhere in this Permit, for IEPA inspection and review. For measuring compliance with this requirement, 5 mg/L shall be added to the effluent CBODS concentration to determine the effluent BOD5 concentration. Percent removal is a percentage expression of the removal efficiency across a treatment plant for a given pollutant parameter, as determined from the 30-day average values of the raw wastewater influent concentrations to the facility and the 30-day average values of the effluent pollutant concentrations for a given time period. Flow shall be reported on the Discharge Monitoring Report (DMR) as monthly average and daily maximum. Fecal Coliform shall be reported on the DMR as a daily maximum value. pH shall be reported on the DMR as minimum and maximum value. Chlorine Residual shall be reported on DMR as daily maximum value. Dissolved oxygen shall be reported on the DMR as a minimum value. Total Phosphorus shall be reported on the DMR as a monthly average and daily maximum value. NPDES Permit No. IL0066257 Effluent Limitations. Monitoring and Reporting FINAL Discharge Numbers) and Nan eksj: 001 STP Outfall (Proposed Facility) Load limits computed based on a design average flow (DAF) of 4.0 MGD (design maximum flow (DMF) of 16.0 MGD). From the completion of construction and start of operation of the proposed facility until the expiration date, the effluent of the above discharge(s) shall be monitored and limited at all times as follows: LOAD LIMITS Ibs/day CONCENTRATION DAF (DMF)LIMITS mg/L Monthly Weekly Daily Monthly Weekly Daily Sample Sample Parameter Average Average Maximum Average Average Maximum Frequency Type Flow (MGD) Continuous CBODe**' 667 (2669) 1334 (5338) 20 40 3 DaysNVeek Composite Suspended Solids**' 834 (3336) 1501 (600§ 25 45 3 Days/Week Composite pH Shall be in the range of 6 to 9 Standard Units 3 Days/Week Grab Fecal Coliform Daily Maximum shall not exceed 400 per 100 mL 3 Days/Week Grab Chlorine Residual 0.05 *** Grab Ammonia Nitrogen: As (N) March-May/Sept.-Oct. 50 (200) 73 (294) 1.5 2.2 3 Days/Week Composite June -August 50 (200) 107 (427) 1.5 3.2 3 DaysNVeek Composite Nov. -Feb. 90 (360) 2.7 3 Days/Week Composite Total Phosphorus (as P) 33 (133) 1.0 3 Days/Week Composite Total Nitrogen Monitor only 1 Day/Week Composite Monthly Weekly Average Average not less not less Daily Dissolved Oxygen than than Minimum March -July N/A 6.0 5.0 3 Days/Week Grab August -February 5.5 4.0 3.5 3 DaysNVeek Grab *Load limits based on design maximum flow shall apply only when flow exceeds design average flow. **Carbonaceous BODE (CBODS) testing shall be in accordance with 40 CFR 136. ***See Special Condition 9. 'BODS and Suspended Solids (85% removal required): in accordance with 40 CFR 133, the 30-day average percent removal shall not be less than 85 percent except as provided in Sections 133,103 and 133,105. The percent removal need not be reported to the IEPA on DMRs but influent and effluent data must be available, as required elsewhere in this Permit, for IEPA inspection and review. For measuring compliance with this requirement, 5 mg/L shall be added to the effluent CBOD5 concentration to determine the effluent BOD5 concentration. Percent removal is a percentage expression of the removal efficiency across a treatment plant for a given pollutant parameter, as determined from the 30-day average values of the raw wastewater influent concentrations to the facility and the 30-day average values of the effluent pollutant concentrations for a given time period. Flow shall be reported on the Discharge Monitoring Report (DMR) as monthly average and daily maximum. Fecal Coliform shall be reported on the DMR as a daily maximum value. pH shall be reported on the DMR as minimum and maximum value. Chlorine Residual shall be reported on DMR as daily maximum value. Dissolved oxygen shall be reported on the DMR as a minimum value. Total Phosphorus shall be reported on the DMR as a monthly average and daily maximum value. Page 5 NPDES Permit No, IL0066257 Special Conditions SPECIAL CONDITION 1. This Permit may be modified to include different final effluent limitations or requirements which are consistent with applicable laws and regulations. The IEPA will public notice the permit modification. SPECIAL CONDITION 2. The use or operation of this facility shall be by or under the supervision of a Certified Class 1 operator. SPECIAL CONDITION 3, The IEPA may request in writing submittal of operational information in a specified form and at a required frequency at any time during the effective period of this Permit. SPECIAL CONDITION Without Public Notice, 4. The IEPA may request more frequent monitoring by permit modification pursuant to 40 CFR § 122.63 and SPECIAL CONDITION 5. The effluent, alone or in combination with other sources, shall not cause a violation of any applicable water quality standard outlined in 35 III. Adm, Code 302, SPECIAL CONDITION 6v The Permittee shall record monitoring results on Discharge Monitoring Report (DMR) Forms using one such form for each outfall each month. In the event that an outfall does not discharge during a monthly reporting period, the DMR Form shall be submitted with no discharge indicated. The Permittee may choose to subunit electronic DMRs (NetDMRs) instead of mailing paper DMR0 to the IEPA. More information, including registration information for the NetDMR program, can be obtained on the IEPA website, http://Www.epa.state.i1.Lts/water/net.dmr/index,htm1. The completed Discharge Monitoring Report forms shall be submitted to IEPA no later than the 25t1i df th otherwise specified by the permitting authority, ay oe following month, unless Permittees not using NetDMRs shall mail Discharge Monitoring Reports with an original signature to the IEPA at the following address: Illinois Environmental Protection Agency Division of Water Pollution Control Attention: Compliance Assurance Section, Mail Code # 19 1021 North Grand Avenue East Post Office Box 19276 Springfield, Illinois 62794-9276 SPECIAL CONDITION 7 The provisions of 40 CFR Section 122.41(m) & (n) are incorporated herein by reference. SPECIAL CONDITION 8 Samples taken in compliance with the effluent monitoring requirements shall betaken at a point representative of the discharge, but prior to entry into the receiving stream. SPECIAL CONDITION 9. For Discharge No. 001 (proposed facility), any use of chlorine to control slime growths, odors or as an operational control, etc, shall not exceed the limit of 0,05 mg/L (daily maximum) total residual chlorine in the effluent. Sampling is required on a daily grab basis during the chlorination process. Reporting shall be submitted on the DMR's on a monthly basis. SPECIAL CONDITION 10, The Permittee shall conduct semi-annual monitoring of file effluent and report concentrations (in mg/1) of the following listed parameters. Monitoring shall begin three (3) months from the effective date of this permit. The sample shall be a 24-hour effluent composite except as otherwise specifically provided below and the results shall be submitted on Discharge Monitoring Report Forms to IEPA unless otherwise specified by the IEPA. The parameters to be sampled and the minimum reporting limits to be attained are as follows: STOREY CODE PARAMETER Minimum 01002 Arsenic _reporting limit 01007 Barium 0.05 mg/L 01027 Cadmium 0.5 mg/L 01032 Chromium (hexavalent) (grab) 0.001 mg/L 01034 Chromium (total) 0.01 mg/L 01042 Copper 0.05 mg/L 00718 Cyanide (grab) *** 0.005 mg/L (g ) (available or amenable to chlorination) 5.0 ug/L 00720 Cyanide (total) (grab not to exceed 24 hours) / 00951 Fluoride 5.0 u 9 L 0.1 mg/L Page 6 NPDES Permit No. IL0066257 Special Conditions STORET Minimum CODE PARAMETER reporting limit 01045 Iron (total) 0.5 mg/L 01046 Iron (Dissolved) 0.5 mg/L 01051 Lead 0.05 mg/L 01055 Manganese 0.5 mg/L 71900 Mercury (grab)** 1.0 ng/L* 01067 Nickel 0.005 mg/L 00556 Oil (hexane soluble or equivalent) (Grab Sample only) 5.0 mg/L 32730 Phenols (grab) 0,005 mg/L 01147 Selenium 0.005 mg/L 01077 Silver (total) 0,003 mg/L 01092 Zinc 0.025 mg/L Minimum Reporting Limits are defined as — (1) The minimum value below which data are documented as non -detects, (2) Three to ten times the method detection limit. (3) The minimum value of the calibration range. All sample containers, preservative, holding times, analyses, method detection limit determinations and quality assurance/quality control requirements shall be in accordance with 40 CFR 136. Unless otherwise indicated, concentrations refer to the total amount of the constituent present in all phases, whether solid, suspended or dissolved, elemental or combined, including all oxidation states. 1.0 ng/L = 1 trillion. * part per **Utilize USEPA Method 1631 E and the digestion procedure described in Section 114101.2 of 1631 E. ***US EPA Method OIA-1677. U.S. Environmental Protection Agency Region 5 77 West Jackson Blvd. Chicago, Illinois 60604 Attention: Water Assurance Branch Enforcement and Compliance Illinois Environmental Protection Agency Division of Water Pollution Control Attention: Compliance assurance Section, Mail Code #19 1021 North Grand Avenue East Post Office Box 19276 Springfield, Illinois 62794-9276 SPECIAL CONDITION 11. During January of each year the Permittee shall submit annual fiscal data regarding sewerage system operations to the Illinois Environmental Protection Agency/Division of Water Pollution Control/Compliance Assurance Section. The Permittee may use any fiscal year period provided the period ends within twelve (12) months of the submission date. Submission shall be on forms provided by IEPA titled "Fiscal Report Form For NPDES Permittees". SPECIAL CONDITION 12. The Permittee shall conduct biomonitoring of the effluent from Discharge Numbers) 001. Biomonitorina f Acute Toxicity -Standard definitive acute toxicity tests shall be run on at least two trophic levels of aquatic species (fish, invertebrate) representative of the aquatic community of the receiving stream. Testing must be consistent with Methods for tests are required: a. Fish - 96 hour static LCso Bioassay using fathead minnows (Pimephales promelas). Page 7 NPDES Permit No. IL0066257 Special Conditions b. Invertebrate 484hour static LCeo Bioassay using Ceriodaphnia. 2. Testing Frequency - The above tests shall be conducted using 244hour composite samples unless otherwise authorized by the IEPA. Samples must be collected in the 18th, 15th, 12th, and 9th month prior to the expiration date of this Permit. 3. Reporting - Results shalt be reported according to EPA/821-R-02-012, Section 12, Report Preparation, and shall be submitted to IEPA, Bureau of Water, Compliance Assurance Section within one week of receipt from the laboratory. Reports are due to the IEPA no later than the 16th, 13th, 10th, and 7th month prior to the expiration date of this Permit. 4. Toxicity - Should a bioassay result in toxicity to >20% of organisms test in the 100% effluent treatment, the IEPA may require, upon notification, six (6) additional rounds of monthly testing on the affected organism(s) to be initiated within 30 days of the toxic bioassay. Results shall be submitted to IEPA within (1) week of becoming available to the Permittee. Should any of the additional bioassays result in toxicity to >50% of organisms tested in the 100% effluent treatments, the Permittee shall immediately notify IEPA in writing of the test results. 5. Toxicity Reduction Evaluation and Identification - Should the biomonitoring program identify toxicity and result in notification by IEPA, the permittee shall develop a plan for toxicity reduction evaluation and identification. This plan shall be developed and implemented in accordance with Toxicity Reduction Evaluation Guidance for Municipal Wastewater Treatment Plants, EPA/83313-99/002, and shall include an evaluation to determine which chemicals have a potential for being discharged in the plant wastewater, a monitoring program to determine their presence or absence and to identify other compounds which are not being removed by treatment, and other measures as appropriate. The Permittee shall submit to the IEPA its plan within ninety (90) days following notification by the IEPA. The Permittee shall implement the plan within ninety (90) days of notification date of the permittee above or other such date as is received by letter from IEPA. The IEPA may modify this Permit during its term to incorporate additional requirements or limitations based on the results of the biomonitoring. In addition, after review of the monitoring results and toxicity reduction evaluation, the IEPA may modify this Permit to include numerical limitations for specific toxic pollutants and additional whole effluent toxicity monitoring to confirm the results of the evaluation. Modifications under this condition shall follow public notice and opportunity for hearing. SPECIAL CONDITION 13. For the duration of this Permit, the Permittee shall determine the quantity of sludge produced by the treatment facility in dry tons or gallons with average percent total solids analysis. The Permittee shall maintain adequate records of the quantities of sludge produced and have said records available for U.S. EPA and IEPA inspection. The Permittee shall submit to the IEPA, at a minimum, a semi-annual summary report of the quantities of sludge generated and disposed of, in units of dry tons or gallons (average total percent solids) by different disposal methods including but not limited to application on farmland, application on reclamation land, landfllling, public distribution, dedicated land disposal, sod farms, storage lagoons or any other specified disposal method. Said reports shall be submitted to the IEPA by January 31 and July 31 of each year reporting the preceding January thru June and July thru December interval of sludge disposal operations. Duty to Mitigate. The Permittee shall take all reasonable steps to minimize any sludge use or disposal in violation of this Permit. Sludge monitoring must be conducted according to test procedures approved under 40 CFR 136 unless otherwise specified in 40 CFR 503, unless other test procedures have been specified in this Permit. Planned Changes, The Permittee shall give notice to the IEPA on the semi-annual report of any changes in sludge use and disposal. The Permittee shall retain records of all sludge monitoring, and reports required by the Sludge Permit as referenced in Standard Condition 25 for a period of at least five (5) years from the date of this Permit. If the Permittee monitors any pollutant more frequently than required by this permit or the Sludge Permit, the results of this monitoring shall be included in the reporting of data submitted to the IEPA. The Permittee shall comply with existing federal regulations governing sewage sludge use or disposal and shall comply with all existing applicable regulations in any jurisdiction in which the sewage sludge is actually used or disposed. The Permittee shall comply with standards for sewage sludge use or disposal established under section 405(d) of the CWA within the time provided in the regulations that establish the standards for sewage sludge use or disposal even if the permit has not been modified to incorporate the requirement. The Permittee shall ensure that the applicable requirements in 40 CFR Part 503 are met when the sewage sludge is applied to the land, placed on a surface disposal site, or fired 0n a sewage sludge incinerator. Page 8 NPDES Permit No. IL0066257 Special Conditions Monitoring reports for sludge shall be reported on the form titled "Sludge Management Reports" to the following address: Illinois Environmental Protection Agency Bureau of Water Compliance Assurance Section Mail Code #19 1021 North Grand Avenue East Post Office Box 19276 Springfield, Illinois 62794-9276 SPECIAL CONDITION 14 The Permittee shall develop and submit to the Agency a Phosphorus Discharge Optimization Plan within eighteen (18) months from completion of construction of the WWTP consolidation or 42 months after the effective date of this permit, whichever comes first. The plan shall include a schedule for the implementation of these optimization measures. Annual progress reports on the optimization of the existing treatment facilities shall be submitted to the Agency by March 31 of each year. In developing the plan, the Permittee shall evaluate a range of measures for reducing phosphorus discharges from the treatment plant, including possible source reduction measures, operational improvements, and minor facility modifications that will optimize reductions in phosphorus discharges from the wastewater treatment facility. The Permittee's evaluation shall include, but not be limited to, an evaluation of the following optimization measures: A. WWTF influent reduction measures. 1. Evaluate the phosphorus reduction potential of users. 2. Determine which sources have the greatest opportunity for reducing phosphorus (i.e., industrial, commercial, institutional, municipal and others). a. Determine whether known sources (i.e., restaurant and food preparation) can adopt phosphorus minimization and water conservation plans. b. Evaluate implementation of local limits on influent sources of excessive phosphorus. B. WWTF effluent reduction measures without causing non-compliance with permit effluent limitations or adverselimacting stream health. y p Reduce phosphorus discharges by optimizing existing treatment processes without causing non-compliance with permit effluent limitations or adversely impacting stream health. a. Adjust the solids retention time for biological phosphorus removal. b. Adjust aeration rates to reduce dissolved oxygen and promote biological phosphorus removal. c. Change aeration settings in plug flow basins by turning off air or mixers at the inlet side of the basin system. d. Minimize impact on recycle streams by improving aeration within holding tanks. e. Adjust flow through existing basins to enhance biological nutrient removal. f. Increase volatile fatty acids for biological phosphorus removal. SPECIAL CONDITION 15 The Permittee shall, within eighteen (18) months from completion of construction of the WWTP consolidation or 42 months after the effective date of this permit, whichever comes first, prepare and submit to the Agency a feasibility study that identifies the method, timeframe, and costs of reducing phosphorus levels in its discharge to a level consistently meeting a potential future effluent limit of 0.5 mg/L and 0.1 mg/L on a monthly, seasonal and annual average basis. The study shall evaluate the construction and 0 & M costs of the application of these limits on an annual average basis. SPECIAL CONDITION 16: This Permit may be modified to include alternative or additional final effluent limitations pursuant to an approved Total Maximum Daily Load (TMDL) Study or upon completion of an alternate water quality study. SPECIAL CONDITION 17. The Permittee shall work towards the goals of achieving no discharges from sanitary sewer overflows or basement back-ups and ensuring that overflows or back-ups, when they do occur do not cause or contribute to violations of applicable standards or cause impairment in any adjacent receiving water. Overflows from sanitary sewers are expressly prohibited by this Permit and by III. Adm. Code 306,304, In order to accomplish these goals of complying with this prohibition and mitigating the adverse impacts of any such overflows if they do occur, the Permittee shall (A) identify and report to IEPA all SSOs that do occur, and (B) develop, implement and submit to the IEPA a Capacity, Management, Operations, and Maintenance (CMOM) plan which includes an Asset Management strategy within twelve (12) months of the effective date of this Permit or review and revise any existing plan accordingly. The permittee shall modify the Plan to incorporate any comments that it receives from IEPA and shall implement the modified plan as soon as possible. The Permittee should work as appropriate, in consultation with affected authorities at the local, county, and/or state level to develop the plan components involving third party notification of overflow events. The Permittee may be required to construct additional sewage transport and/or treatment facilities in future permits or other enforceable documents should the implemented CMOM plan indicate that the Permittee's facilities are not capable of conveying and treating the flow for which they were designed. The CMOM plan shall include the following elements: Page 9 NPDES Permit No. IL0066257 Special Conditions A. Measures and Activities: 1. A complete map and system inventory for the collection system owned and operated by the Permittee; 2. Organizational structure; budgeting; training of personnel, legal authorities; schedules for maintenance, sewer system cleaning, and preventative rehabilitation; checklists, and mechanisms to ensure that preventative maintenance is performed on equipment owned and operated by the Permittee; 3. Documentation of unplanned maintenance; 4. An assessment of the capacity of the collection and treatment system owned and operated by the Permittee at critical junctions and immediately upstream of locations where overflows and back-ups occur or are likely to occur; use flow monitoring as necessary; 5. Identification and prioritization of structural deficiencies in the system owned and operated by the Permittee; 6. Operational control, including documented system control procedures, scheduled inspections and testing; 7. The Permittee shall develop and Implement an Asset Management strategy to ensure the long-term sustainability of the collection system. Asset management shall be used to assist the Permittee in making decisions on when it is most appropriate to repair, replace or rehabilitate particular assets and develop long-term funding strategies; and 8. Asset management shall include but is not limited to the following elements: a. Asset Inventory and State of the Asset; b. Level of Service, c. Critical Asset Identification; d. Life Cycle Cost; and e. Long -Term Funding Strategy, B. Design and Pertormance Provisions: 1. Monitor the effectiveness of CMOM; 2. Upgrade the elements of the CMOM plan as necessary; and 3. Maintain a summary of CMOM activities. C. Overflow Response Plan: 1. Know where overflows and back-ups within the facilities owned and operated by the Permittee occur; 2. Respond to each overflow or back-up to determine additional actions such as clean up; and 3. Locations where basement back-ups and/or sanitary sewer overflows occur shall be evaluated as soon as practicable for excessive inflow /infiltration, obstructions or other causes of overflows or back-ups as set forth in the System Evaluation Plan. D. System Evaluation Plan: 1. Summary of existing SSO and Excessive 1/1 areas in the system and sources of contribution; 2. Evaluate plans to reduce 1/1 and eliminate SSOs; 3. Special provisions for Pump Stations and force mains and other unique system components; and 4. Construction plans and schedules for correction. E. Reporting and Monitoring Requirements: 1. Program for SSO detection and reporting; and 2. Program for tracking and reporting basement back-ups, including general public complaints. F. Third Party Notice Plan: 1. Describes how, under various overflow scenarios, the public, as well as other entities, would be notified of overflows within the Permittee's system that may endanger public health, safety or welfare; 2. Identifies overflows within the Permittee's system that would be reported, giving consideration to various types of events including events with potential widespread impacts; 3. Identifies who shall receive the notification; 4. Identifies the specific information that would be reported including actions that will be taken to respond to the overflow; 5. Includes a description of the lines of communication; and 6. Includes the identities and contact information of responsible POTW officials and local, county, and/or state level officials. For additional information concerning USEPA CMOM guidance and Asset Management please refer to the following web site addresses, /www.epa.gov/npdes/pubs/cmom guide for collection systemsgdf and Pagb 10 Attachment H Standard Conditions Definitions Act means the Illinois Environmental Protection Act, 415 ILCS 5 as Amended. Agency means the Illinois Environmental Protection Agency. Board means the Illinois Pollution Control Board. Clean Water Act (formerly referred to as the Federal Water Pollution Control Act) means Pub. L 92-500, as amended. 33 U.S.C. 1251 et seq. NPDES (National Pollutant Discharge Elimination System) means the national program for issuing, modifying, revoking and reissuing, terminating, monitoring and enforcing permits, and Imposing and enforcing pretreatment requirements, under Sections 307, 402, 318 and 405 of the Clean Water Act. USEPA means the United States Environmental Protection Agency. Daily Discharge means the discharge of a pollutant measured during a calendar day or any 24-hour period that reasonably represents the calendar day for purposes of sampling. For pollutants with limitations expressed in units of mass, the "daily discharge" is calculated as the total mass of the pollutant discharged over the day. For pollutants with limitations expressed in other units of measurements, the "daily discharge" is calculated as the average measurement of the pollutant over the day. Maximum Daily Discharge Limitation (daily maximum) means the highest allowable daffy discharge. Average Monthly Discharge Limitation (30 day average) means the highest allowable average of daily discharges over a calendar month, calculated as the sum of all daily discharges measured during a calendar month divided by the number of daily discharges measured during that month. Average Weekly Discharge Limitation (7 day average) means the highest allowable average of daily discharges over a calendar week, calculated as the sum of all daily discharges measured during a calendar week divided by the number of daily discharges measured during that week. Best Management Practices (BMPs) means schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to prevent or reduce the pollution of waters of the State. BMPs also include treatment requirements, operating procedures, and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw material storage. Aliquot means a sample of specified volume used to make up a total composite sample. Grab Sample means an individual sample of at least 100 milliliters collected at arandomly- selected time over a period not exceeding 15 minutes. 24-Hour Composite Sample means a combination of at least 8 sample aliquots of at least 100 milliliters, collected at periodic intervals period, during the operating hours of a facility over a 24-hour our Composite Sample means a combination of at least 3 sample aliquots of at least 0100 milliliters, collected at periodic intervals during the operating hours of a facility over an 8-hour period. Flow Proportional Composite Sample means a combination of sample aliquots of at least 100 milliliters collected at periodic intervals such that either the time interval between each aliquot or the volume of each aliquot is proportional to either the stream flow at the time of sampling or the total stream flow since the collection of the previous aliquot. (1) Duty to comply. The permittee must comply with all conditions of this permit. Any permit noncompliance constitutes a violation of the Act and is grounds for enforcement action, permit termination, revocation and reissuance, modification, or for denial of a permit renewal application. The permittee shall comply with effluent standards or prohibitions established under Section 307(a) of the Clean Water Act for toxic pollutants within the time provided in the regulations that establish these standards or prohibitions, even If the permit has not yet been modified to incorporate the requirements. (2) Duty to reapply. If the permittee wishes to continue an activity regulated by this permit after the expiration date of this permit, the permittee must apply for and obtain a new permit. If the permittee submits a proper application as required by the Agency no later than 180 days prior to the expiration date, this permit shall continue in full force and effect until the final Agency decision on the application has been made. (3) Need to halt or reduce activity not a defense. It shall not be a defense for a permittee in an enforcement action that it would have been necessary to halt or reduce the permitted activity in order to maintain compliance with the conditions of this permit. (4) Duty to mitigate. The permittee shall take all reasonable steps to minimize or prevent any discharge in violatlon of this permit which has a reasonable likelihood of adversely affecting human health or the environment. (5) Proper operation and maintenance. The permittee shall at ail times properly operate and maintain all facilities and systems of treatment and control (and related appurtenances) which are Installed or used by the permittee to achieve compliance with conditions of this permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training, and adequate laboratory and process controls, including appropriate quality assurance procedures. This provision requires the operation of back-up, or auxiliary facilities, or similar systems only when necessary to achieve compliance with the conditions of the permit. (6) Permit actions. This permit may be modified, revoked and reissued, or terminated for cause by the Agency pursuant to 40 CFR 122.62 and 40 CFR 122.63. The filing of a request by the permittee for a permit modification, revocation and reissuance, or termination, or a notification of planned changes or anticipated noncompliance, does not stay any permit condition. (7) Property rights. This permit does not convey any property rights of any sort, or any exclusive privilege. (8) Duty to provide Information. The permittee shall furnish to the Agency within a reasonable time, any information which the Agency may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this permit, or to determine compliance with the permit. The permittee shall also furnish to the Agency upon request, copies of records reauired to be kept by this permit. Page 11 (9) Inspection and entry. The permittee shall allow an authorized representative of the Agency or USEPA (including an authorized contractor acting as a representative of the Agency or USEPA), upon the presentation of credentials and other documents as may be required by law, to: (a) Enter upon the permittee's premises where a regulated facility or activity is located or conducted, or where records must be kept under the conditions of this permit, (b) Have access to and copy, at reasonable times, any records that must be kept under the conditions of this permit; (c) Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this permit, and (d) Sample or monitor at reasonable times, for the purpose of assuring permit compliance, or as otherwise authorized by the Act, any substances or parameters at any location. (10) Monitoring and records: (a) Samples and measurements taken for the purpose of monitoring shall be representative of the monitored activity. (b) The permittee shall retain records of all monitoring information, including all calibration and maintenance records, and all original strip chart recordings for continuous monitoring instrumentation, copies of all reports required by this permit, and records of all data used to complete the application for this permit, for a period of at least 3 years from the date of this permit, measurement, report or application. Records related to the permittee's sewage sludge use and disposal activities shall be retained for a period of at least five years (or longer as required by 40 CFR Part 503). This period may be extended by request of the Agency or USEPA at any time. (c) Records of monitoring information shall include: (1) The date, exact place, and time of sampling or measurements; (2) The individual(s) who performed the sampling or measurements; (3) The date(s) analyses were performed; (4) The Individual(s) who performed the analyses; (5) The analytical techniques or methods used; and (6) The results of such analyses. (d) Monitoring must be conducted according to test procedures approved under 40 CFR Part 136, unless other test procedures have been specified in this permit. Where no test procedure under 40 CFR Part 136 has been approved, the permittee must submit to the Agency a test method for approval. The permittee shall calibrate and perform maintenance procedures on all monitoring and analytical instrumentation at intervals to ensure accuracy of measurements. (11) Signatory requirement. All applications, reports or information submitted to the Agency shall be signed and certified. (a) Application. All permit applications shall be signed as follows: (1) For a corporation: by a principal executive officer of at least the level of vice president or a person or position having overall responsibility for environmental matters for the corporation: (2) For a partnership or sole proprietorship: by a general partner or the proprietor, respectively; or (3) For a municipality, State, Federal, or other public agency: by either a principal executive officer or ranking elected official. (b) Reports. All reports required by permits, or other information requested by the Agency shall be signed by a person described in paragraph (a) or by a duly authorized representative of that narcnn A narenn lc rl,d„ authorized representative only if: (1) The authorization Is made in writing by a person described In paragraph (a); and (2) The authorization specifies either an individual or a position responsible for the overall operation of the facility, from which the discharge originates, such as a plant manager, superintendent or person of equivalent responsibility; and (3) The written authorization is submitted to the Agency. (c) Changes of Authorization. If an authorization under (b) is no longer accurate because a different individual or position has responsibility for the overall operation of the facility, a new authorization satisfying the requirements of (b) must be submitted to the Agency prior to or together with any reports, information, or applications to be signed by an authorized representative. (d) Certification. Any person signing a document under paragraph (a) or (b) of this section shall make the following certification: I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. (12) Reporting requirements. (a) Planned changes. The permittee shall give notice to the Agency as soon as possible of any planned physical alterations or additions to the permitted facility. Notice is required when: (1) The alteration or addition to a permitted facility may meet one of the criteria for determining whether a facility is a new source pursuant to 40 CFR 122.29 (b); or (2) The alteration or addition could significantly change the nature or increase the quantity of pollutants discharged. This notification applies to pollutants which are subject neither to effluent limitations in the permit, nor to notification requirements pursuant to 40 CFR 122.42 (a)(1). (3) The alteration or addition results in a significant change in the permittee's sludge use or disposal practices, and such alteration, addition, or change may justify the application of permit conditions that are different from or absent in the existing permit, Including notification of additional use or disposal sites not reported during the permit application process or not reported pursuant to an approved land application plan. (b) Anticipated noncompliance. The permittee shall give advance notice to the Agency of any planned changes in the permitted facility or activity which may result in noncompliance with permit requirements. (c) Transfers. This permit is not transferable to any person except after notice to the Agency. (d) Compliance schedules. Reports of compliance or noncompliance with, or any progress reports on, interim and final requirements contained in any compliance schedule of this permit shall be submitted no later than 14 days following each schedule date. (e) Monitoring reports. Monitoring results shall be reported at the intervals specified elsewhere in this permit. (1) Monitoring results must be reported on a Discharge A A_.... 0 Page*12 (2) If the permittee monitors any pollutant more frequently than required by the permit, using test procedures approved under 40 CFR 136 or as specified in the permit, the results of this monitoring shall be included in the calculation and reporting of the data submitted In the DMR. (3) Calculations for all limitations which require averaging of measurements shall utilize an arithmetic mean unless otherwise specified by the Agency in the permit. (f) Twenty-four hour reporting. The permittee shall report any noncompliance which may endanger health or the environment. Any information shall be provided orally within 24-hours from the time the permittee becomes aware of the circumstances. A written submission shall also be provided within 5 days of the time the permittee becomes aware of the circumstances. The written submission shall contain a description of the noncompliance and Its cause; the period of noncompliance, including exact dates and time; and if the noncompliance has not been corrected, the anticipated time it is expected to continue; and steps taken or planned to reduce, eliminate, and prevent reoccurrence of the noncompliance. The following shall be included as information which must be reported within 244hours: (1) Any unanticipated bypass which exceeds any effluent limitation in the permit. (2) Any upset which exceeds any effluent limitation in the permit. (3) Violation of a maximum daily discharge limitation for any of the pollutants listed by the Agency in the permit or any pollutant which may endanger health or the environment. The Agency may waive the written report on a case - by -case basis if the oral report has been received within 24-hours. (g) Other noncompliance. The permittee shall report all instances of noncompliance not reported under paragraphs (12) (d), (a), or (0, at the time monitoring reports are submitted. The reports shall contain the Information listed in paragraph (12) (f). (h) Other information. Where the permittee becomes aware that it failed to submit any relevant facts in a permit application, or submitted incorrect Information in a permit application, or in any report to the Agency, it shall promptly submit such facts or information. (13) Bypass. (a) Definitions. (1) Bypass means the intentional diversion of waste streams from any portion of a treatment facility. (2) Severe property damage means substantial physical damage to property, damage to the treatment facilities which causes them to become inoperable, or substantial and permanent toss of natural resources which can reasonably be expected to occur in the absence of a bypass. Severe property damage does not mean economic loss caused by delays in production. (b) Bypass not exceeding limitations. The permittee may allow any bypass to occur which does not cause effluent limitations to be exceeded, but only if it also is for essential maintenance to assure efficient operation. These bypasses are not subject to the provisions of paragraphs (13)(c) and (13)(d). (c) Notice. (1) Anticipated bypass, if the permittee knows in advance of the need for a bypass, it shall submit prior notice, if possible at least ten days before the date of the bypass. (2) Unanticipated bypass. The permittee shall submit notice of an unanticipated bvoass as required in paragraph (12)(f) (24-hour notice). (d) Prohibition of bypass. (1) Bypass is prohibited, and the Agency may take enforcement action against a permittee for bypass, unless: (i) Bypass was unavoidable to prevent loss of life, personal injury, or severe property damage; (it) There were no feasible alternatives to the uch as treatment acpslitles,retention eofs untreatede of a wastes, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventive maintenance; and (III) The permittee submitted notices as required under paragraph (13)(c). (2) The Agency may approve an anticipated bypass, after considering its adverse effects, if the Agency determines that it will meet the three conditions listed above in paragraph (13)(d)(1). (14) Upset. (a) Definition. Upset means an exceptional incident in which there is unintentional and temporary noncompliance with technology based permit effluent limitations because of factors beyond the reasonable control of the permittee. An upset does not include noncompliance to the extent caused b treatment facilities,.i Inadequate treatment facilities, lack of preventive maintenance, or careless or improper operation. (b) Effect of an upset. An upset constitutes an affirmative defense to an action brought for noncompliance with such technology based permit effluent limitations if the requirements of paragraph (14)(c) are met. No determination made during administrative review of claims that noncompliance was caused by upset, and before an action for noncompliance, is final administrative action subject to judicial review. (c) Conditions necessary for a demonstration of upset. A permittee who wishes to establish the affirmative defense of upset shall demonstrate, through properly signed, contemporaneous operating logs, or other relevant evidence that: (1) An upset occurred and that the permittee can identify the cause(s) of the upset; (2) The permitted facility was at the time being properly operated; and (3) The permittee submitted notice of the upset as required In paragraph (12)(f)(2) (24-hour notice). (4) The permittee complied with any remedial measures required under paragraph (4). (d) Burden of proof. In any enforcement proceeding the permittee seeking to establish the occurrence of an upset has the burden of proof. (15) Transfer of permits. Permits may be transferred by modification or automatic transfer as described below: (a) Transfers by modification. Except as provided in paragraph (b), a permit may be transferred by the permittee to a now owner or operator only if the permit has been modified or revoked and reissued pursuant to 40 CFR 122.62 (b) (2), or a minor modification made pursuant to 40 CFR 122.63 (d), to identify the now permittee and incorporate such other requirements as may be necessary under the Clean Water Act. Page 13 (b) Automatic transfers. As an alternative to transfers under (19) If an applicable standard or limitation is promulgated under paragraph (a), any NPDES permit may be automatically Section 301 b 2 C and D 304(b)(2),or 307(a)(2) and that transferred to a new permittee if; ()( )() (), effluent standard or limitation is more stringent than any (1) The current permittee notifies the Agency at least 30 effluent limitation in the permit, or controls a pollutant not days in advance of the proposed transfer date; limited in the permit, the permit shall be promptly modified or (2) The notice includes a written agreement between the revoked, and reissued to conform to that effluent standard or existing and new permittees containing a specified limitation, date for transfer of permit responsibility, coverage and liability between the existing and new permittees; and (20) Any authorization to construct issued to the (3) The Agency does not notify the existing permittee and pursuant to 35 III. Adm. Code 309,154 is hereby Inperittee corporated the proposed new permittee of its intent to modify or by reference as a condition of this permit, revoke and reissue the permit, If this notice Is not received, the transfer is effective on the date specified (21) The permittee in the agreement. shall not make any false statement, representation or certification in any application, record, (16) All manufacturing, commercial, mining, and silvicuitural report, Plan or other document submitted to the Agency or the dischargers must notify the Agency as soon as they know or USEPA, or required to be maintained under this permit. have reason to believe: (a) That any activity has occurred or will occur which would (22) The Clean Water Act provides that any person who violates a result in the discharge of any toxic pollutant Identified Permit condition implementing Sections 301, 302, 306, 307, under Section discharge of the Clean Water Act which t not 308, 318, or 405 of the Clean Water Act is subject to a civil Penalty not to exceed $25,000 per day of such violation. Any limited in the permit, if that discharge will exceed the highest of the following notification levels; person who willfully or negligently violates permit conditions (1) One hundred micrograms per liter (100 ug/I); implementing Sections 301, 302, 306, 307, 308, 318 or 405 of (2) Two hundred micrograms per liter (200 ug/I) for the Clean Water Act is subject to a fine of not less than acrolein and acrylonitrile; five hundred micrograms $2,500 nor more than $25,000 per day of violation, or by per liter (500 ug/1) for 214=dlnitrophenol and for 2- imprisonment for not more than one year, or both, methyl-416 dlnitrophenol; and one milligram per liter Additional penalties for violating these sections of the Clean 0 mg/1) for antimony, Water Act are identified in 40 CFR 122.41 (a)(2) and (3). (3) reportve ed forr es that po utathe intu In the concNPDESn permit value (23) The Clean Water Act provides that any person who falsifies, application; or tampers with, or knowingly renders inaccurate any monitoring (4) The level established by the Agency in this permit, device or method required to be maintained under this permit (b) That they have begun or expect to begin to use or shall, upon conviction, be punished by a fine of not more than manufacture as an intermediate or final product or $10,000, or by Imprisonment for not more than 2 years, or byproduct any toxic pollutant which was not reported in both. If a conviction of a person Is for a violation committed the NPDES permit application, after a first conviction of such person under this paragraph, (17) All Publicly Owned Treatment Works (POTWs) must provide punishment is a fine of not more than $20,000 per day of violation, or by imprisonment of not more than 4 years, or adequate notice to the Agency of the following: both. (a) Any new introduction of pollutants Into that POTW from ly an indirect discharge which would be subject to Sections (24) The Clean Water Act provides that an 301 or 306 of the Clean Water Act if it were directly makes any false statement, representatpion, or certification erson who 'gin discharging those pollutants; and any record or other document submitted or required to be (b) Any substantial change In the volume or character of maintained under this permit, Including monitoring reports or Pollutants being introduced into that POTW by a source reports of compliance or non-compliance shall, upon introducing pollutants Into the POTW at the time of conviction, be punished by a fine of not more than $10,000 Issuance of the permit, per violation, or by imprisonment for not more than 6 months (c) For purposes of this paragraph, adequate notice shall Per violation, or by bothe include information on (i) the quality and quantity of effluent introduced into the POTW, and (i1) any (25) Collected screening, slurries, sludges, and other solids shall be disposed of in such a manner as to prevent entry of those anticipated Impact of the change on the quantity or quality of effluent to be discharged from the POTW. wastes (or runoff from the wastes) Into waters of the State. (18) if the permit is issued to a publicly owned or publicly regulated The proper authorization for such disposal shall be obtained treatment works, the permittee shall require any industrial from the Agency and is incorporated as part hereof by user of such treatment works to comply with federal reference. requirements concerning: (26) in case of conflict between these standard conditions and any (a) User charges pursuant to Section 204 (b) of the Clean other condition(s) included in this Water Act, and applicable regulations appearing in 40 condition(s) shall govern. Permit, the other CFR 35; (b) Toxic pollutant effluent standards and pretreatment (27) The permittee shall comply with, in addition to the standards pursuant to Section 307 of the Clean Water requirements of the permit, all applicable provisions of 35 III. Act; and Adm. 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Vol N m ri N N M F z iz z rs, A N O 0 o 0 0 0 0 0 41 v 0 0 0 y � •� o o 0 0, iv iv du GL0 f0.1 PO p0 ucz fA PO 0.1' u`� Pa 0.1 PO N M 'd" L.n.: rmi N M d' M W ri N M F Q 4< EXHIBITS 33a r � o m c am !�O .r' 1 I _ I I � V _ i z E O m fl O a LEE w iomm iL m � 0 i •- 1 i r r � � ' � � � a a r= a � I x � Frank B. Harrison, MAI State Certified-GeneraUllinois October 95 2018 Mr. Ross Polerecky Director of Community Development City of McHenry 333 S. Green Street McHenry, IL 60050 a..aAAu. Von. vl. ynlutLLll111 UVLIJ ULLdL1W Post Office Box 684 Woodstock, Illinois 60098.0684 Telephone: (815) 338.3004 Cell Phone: (815) 382-2877 Pax: (815) 33&3387 email: appraise@mc.net In Re: Out' File No. 11246 McHenry Developer llonation Dear Mr. Polerecky: This letter is intended to respond to the request of the City of McHenry relative to the impact fee component of Section 8 of McHenry's , ubdivision Control and Development Ordinance, This ordinance provides the formulas that are used to calculate donations (cash and/or land) that are to be made for park and school sites, libraries, and the fire protection services. You have provided me with pages 36 through 41 of this ordinance relative to this assignment; it is retained in my file. As I understand this consulting assignment, the City of McHenry wants me to review this document and to determine whether the per -acre value of development land incorporated into the ordinance remains appropriate as of the current date. When that ordinance was adopted in 2001, the base developer donation was $107,586, and it was to be reviewed and modified, as necessary, on a periodic basis. Consideration of Land in its "Raw" State In the valuation of development acreage, to the extent that it exists in McHenry County, the first step to consider is the raw acreage value. This is the purchase price of the land by the developer, in its "raw" state. I define land in its "raw" state as land that has been annexed into a community, rezoned and entitled within that community to allow its development, and availed of city water and sewer by that community. The price paid for land in this condition reflects that annexation, zoning, entitlement, and utility availability has been accomplished, or that there is a reasonable probability that they will be accomplished prior to closing. Variations in the per' -acre prices are usually caused by the amount of wetlands or other development impediments on the premises, the off -site costs necessary to extend municipal utilities to the site, the densities achieved in the zoning and entitlement process, or a combination of these factors. Mr. Ross Polerecky, File No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 2 Unfortunately, over Lite past several years, the single-family residential development market has been decimated, to the point where there have effectively been no sales of "raw" acreage acquired to be developed with single-family residential subdivisions. Between 2008 and the current date, the market for single-family residences, particularly new single-family residences, has been reduced significantly. Many builders were left with potential subdivisions for which there was no market. The more fortunate developers were those that had not yet installed road, utilities, and storm water management systems. Most developers had financed the purchase and/or improvement of subdivisions, and many of these projects (including entire projects as well as partial projects) were'taken back by lenders through the foreclosure and/or bankruptcy process. To date, there is no meaningful market for undeveloped subdivisions in eastern McHenry County, regardless of the level of improvements in the subdivision. Occasionally, a developer that was not ruined by the real estate market unplosion will have a small number of lots (say 20- 25) in an existing subdivision that is, effectively, pad ready. They build homes on the purchased sites without the necessity of going through the entitlement and subdivision processes. Many former single-family residential subdivisions are currently being farmed, mostly with row crops. These properties are being farmed regardless of their locations, their zoning, and their entitlements. Subdivisions that have roads, utilities, storm water management systems, and other items of infrastructure, however, are not conducive to agricultural use, and in those few instances when they do sell they sell for lower unit prices than properties that can be farmed. Based on my analysis of acreage tracts of land in relatively close proximity to (or annexed into) a municipality in eastern me en y County, I have developed the conclusion that a meaningful range of unit prices for "raw" acreage, as defined in this report, under current market conditions is $20,000 to $30,000 per acre. Distinctions Between a "Raw" Acre of Land and an "Icnp�•oved" Acre of Land If an "improved" acre of land is defined as an acre of land that has been developed, to any extent, beyond the "raw" state, then $20,000 to $30,000 per acre is low. In the ordinance, developers are allowed to make a cash contribution in lieu of a land dedication; when such a contribution is made, however, the amount of the contribution is to be based on the formula contained in the ordinance. Currently, the base cost in the formula for school and park contributions is $107,586 per acre, cited Section 8.7.0 Cash in Lieu of Land; Combination of Land and Cash) on page 39 of the ordinance. With respect to school land donations, Section S.7.0 assumes that "the fair market value is for vacant land that is zoned residential, subdivided, fiilly improved with public sanitary and water ' service, and is otherwise capable of being used for residential development." Park donations in the ordinance seem to mirror, for the most part, the school donations. These portions of the ordinance appear to suggest what constitutes an "improved" acre of land. With respect to park land donations, Section 8.5.0 assumes that "the slope, topography, and geology of the dedicated site must be suitable for active park and recreation purposes. My interpretation of these factors is that an "improved" acre of land is substantially further along in the development process than an ARRISON Assocxat:es, Inc. Or. Ross Polerecky, File No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 3 acre of land in its "raw" state. Accordingly, it is reasonable to assume that the value of an "improved" acre of land is greater than the $20,000 to $30,000 per acre range exhibited for "raw" land. There is one caveat relative to my analysis that 1 should note at this point. For purposes of this analysis, I am considering that an "improved" acre of land is one that, were it not being donated by the developer, would alternatively be used for residential development by the developer znalcing the donation, to the same extent as other acreage not being donated. This allows me to exclude from my analysis wetlands, severely sloping land, and other, similar acreage in developments with physical limitations to the extent that they would be incapable of development to any significant degree. This factor is addressed, to some degree, in Section 8.5 of the ordinance. It seems clear to me that McHenry intends such a site to be viewed as a frilly -improved component of a residential subdivision. Since the donation is to be made.after the subdivision improvements have been installed, an "improved" site would occur after the final plat has been approved, after the engineering has been approved, after the subdivision infrastructure (streets, utilities, storm water management, curbing, etc.) has been installed, and after the earth movement phase is completed and the land has been rough -graded to its near -finished condition. Usually, it is at this point in time that developers are enabled to sell subdivision lots to prospective purchasers, at the commencement of the selloff phase of the development. The Effect of Density If a community has several different single-family residential zoning classifications, density would certainly be a consideration that would affect the value of an "improved" acre of land. The least dense single-family residential zoning classification in McHenry, aside from the estate and low -density zoning classifications (with densities of one -acre, 30,000 square foot and 18,000 square foot sites) is RS2, which requires a minimum of 10,890 square feet per dwelling unit, allowing about 4 dwelling units per acre; the most dense single-family residential zoning classification in McHenry is RS4, which requires a minimum of 5,000 square feet per dwelling unit, allowing about 8.71 dwelling units per acre. The RS3 zoning classification requires a minimum of 9,000 square feet per dwelling unit, allowing about 4.84 dwelling units per acre. The RA1 is an attached residential zoning classification, and the RM1 and RM2 zoning classifications are multifamily classifications. Variations on densities in the RS2, RS3 and RS4zoning classifications can be achieved if (1) a project is considered as a planned unit development (PUD), or (2) a project is a mixed -use residential development. Since the amount of the donation is based upon the population of the proposed development, the same per -acre "improved" value can be applied to all types of subdivisions. As an example, consider a.40-acre tract of land where two development -alternatives are possible. • If the property were to be developed with a density of 2.5 homes per acre, a total of 100 homes could be built on the site (40 acres x 2.5 homes per acre). If the homes in the development were all 3-bedroom homes, according to the Table ofEsthnated Ultimate Or. Ross Polerecky, bile No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 4 School Population Pet• Dwelling Unit (1996), cited in Section 8.4.B of the ordinance, a total population of about 290 persons would result. Using the table on page 37 of what is connnonly known as "The Naperville Study" (prepared by the Illinois School Consulting Service/Associated Municipal Consultants, Inc. in 1996), 72.60 total students would be generated by the subdivision. Relying on the formulas in Sections 8.5 and 8.6 of the ordinance, 4.35 acres of park land and 3.6796 acres of school land would be required to accommodate the subdivision, for a total of 8.0296 acres. At $107,586 per acre, this would require a developer's donation of cash in lieu of land of $863,873, or about $8,639 per dwelling unit. • If the same property were to be developed with a density of 3.5 homes per acre, a total of 140 homes could be built on the site (40 acres x 3.5 homes per acre). If the homes in the development were all 3-bedroom homes, according to the Table of Estimated Ultimate Population Per Dwelling Unit (1996), cited in Section 8.4.13 of the ordinance, a total population of about 406 persons would result. Using the table on.page 37 of what is commonly known as "The Naperville Study" (prepared by the Illinois School Consulting Service/Associated Municipal Consultants, Inc. in 1996), 101.36 total students would be generated by the subdivision. Relying on the formulas in Sections 8.5 and 8.6 of the ordinance, 6.09 acres of park land and 4.7098 acres of school land would be required to accommodate the subdivision, for a total of 10,7998 acres. At $107,586 per acre, this would require a developer's donation of cash in lieu of land of $1,161,907, or about $8,300 per dwelling unit. Obviously, the higher the population, density, the greater the total amourrt of the donation. However, the formula is equitable because the per -dwelling unit cost is about the same under both scenarios. This application may be rather simplistic, but it does show that the formula does work to insure that developments of different densities require proportionate donations, but that the per -dwelling unit costs are very close. Public Use Sites vs:Residential Sites An additional factor that should be considered in the analysis is the distinction between a public use site in a development and zesidential sites in the development. For the most part, a lesser amount of infrastructure is usually required for a public use site than is required for residential lots. Consider, for example, a 5-acre tract of land in a single-family residential subdivision that is zoned R2S. As a potential park or school site, the developer would have to malice some infrastructure expenditures. These improvements might consist of creation of access, availing the site of utilities in the street, and providing rough grading and seeding of the site to the point where it can be more frilly developed by the appropriate public entity. However, if this same 5- acre tract of land were to be developed with residential lots, a substantially greater development cost would occur, since significantly more street and utility costs would•be encountered. Accordingly, the fact that a developer would not have to spend as much in development costs on a public use site should be taken into consideration in the donation analysis. - ARRI50I�1 �'' Associates, Zrrc. Mr. Ross Polerecky, File No, 11246, McHenry Developer Donation Analysis October 9, 2018, Page 5 Reasonable Range of Value for Donation Land There is a bit of a variety of minimum area requirements in the non -estate, non -low -density single-family residential zoning classifications in McHenry. To be consistent with the minimum lot area content requirements of McRenry's.single-family residential zoning classifications, I have assumed for purposes of this analysis in this assignment that a typical "improved" acre of land would have zoning that would allow a density of 10,800 square feet per dwelling unit. I have also assumed that such a density would allow about 3.5 dwelling units per acre. In conjunction with my analysis and investigation, I have reviewed literally hundreds of sales that have occurred in platted single-family residential subdivisions in east -central McHenry County. I only reviewed sales that were annexed and had city water and sewer available to them. The sales that I reviewed occurred between 2016 and the current date. Municipalities where I reviewed sales included McHenry, Johnsburg, and Lakemoor. I found that in the vast majority of newer subdivisions there are no separate sales of individual lots to individual purchasers after the subdivision has taken place. These subdivisions are representative, but certainly not every subdivision in every community was reviewed, For example, I did not review older subdivisions that have been built out for years, golf course communities, gated communities, multifamily and townhome communities, etc. I also did not consider waterfront sales. Although I reviewed more than 500 total sales that occur�ed'between 2016 and the current date, in dozens of single-family residential subdivisions in three municipalities, the vast majority of the sales were improved single-family residences and some of the improved single-family residential subdivisions were RE sales from lenders that acquired title to the properties through the foreclosure process. On the following pages, is a summary of what I was able to identify as the results of my investigation. The intent of my investigation was to find sales of vacant single- family residential sites that were purchased for immediate single-family residential development. These sales constituted the basis for my valuation of an "improved" acre of single-family residential land in McHenry. • McHettfJ6 -- It has been several years since there were any new single-family residential subdivisions developed in McHenry. Most of sales that I encountered in the McHenry subdivisions that were developed in the 2000s were sales of improved properties. I was only able to identify six vacant lot sales in McHenry that have occurred since 2016. As far as I have been able to determine, all were purchased for single-family residential' development. Four of the sales were single lot sales; two of the sales were two -lot sales. Two sales occurred in 2016, three occurred in 2017, and one occurred in 2018. The sizes' of the sales ranged from 7,200 square feet to 13,421 square feet. Unit prices ranged from $8,000 to $40,000 and from $1.11 to $3.25 per square foot. Them highest sale (both from a sale price and a unit price perspective) was in Edgebrook Heights. The lowest sale (both from a sale price and a unit price perspective) was in Lakeland Park. The average sale price was $18,829, the average per square foot unit price was $1.80 per square foot. AIZRISON Associates, f�c. Or. Ross Polerecky, File No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 6 I also reviewed vacant lot sales in fihe Deerwood subdivision. This subdivision is in McHenry, but is not served by water or sewer. It is in the most westerly part of McHenry, with access off of Ridge Road. This subdivision is in McHenry's school districts. I identified two.vacant land sales in this'subdivision. One occurred Iin 2016 and one occurred in 2017. Because these lots required septics and wells, they were much larger than sales that used city water and sewer. The contained 32,303 square feet to 40,855 square feet. The significantly larger sizes were not considered in my analysis. However, one of the lofts sold for $25,000 and the other sold for $29,500. I also reviewed vacant lot sales in the Martin Woods subdivision. This subdivision is in McHemy, but is not served by water or sewer. It is in the northwesterly part of McHenry, with access off of Martin Road. This subdivision is in McHenry's school districts. I identified one vacant land sale in this subdivision; it occurred in 20.18. Because this lot required septic and well, it was much larger than sales that used city water and sewer. It contained 40,260 square feet. The significantly larger size was not considered in my analysis. The lot sold for $15,500, • .Iolz�asbcrrg — I reviewed vacant lot sales in Rumiing Brook Farm of Johnsbhug Phase 2. This subdivision is in Johnsburg and, is served by water and sewer. Although not served by McHenry schools, Johnsburg is adjacent to McHenry and this subdivision provided some market data that I used in my analysis. This is a reiaiively new subdivision. Two of the sales occurred in 2017 and two occurred in 2018. These lots are much smaller than typical lots, ranging in size from 3,444 square feet to'5,066 square feet. The significantly smaller sizes were not considered in my analysis. However, each of the four lots sold for $25,000. In the current market, the demand seems to be for smaller, not larger, lots. Accordingly, in the completion of my analysis I assumed that any new subdivisions in McHenry would most likely have R3S zoning, which requires a minimum lot size of 9,000 square feet, and carries a density of 4.84 units per acre. Based upon my analysis of the market data that I collected in this assignment, a reasonable projection for the value of a 9,000 square foot, fully4mproved single- family residential lot in McHenry (based on the minimum area requirement of an R3S zoned lot) is $20,000. If an average density of about four lots per acre could be obtained on such an acre of land, the combined sale price of the four lots would be $80,000 ($20,000 x 4). On the assumption that a developer• would have to pay a lower infrastructure cost to develop a public use site than to develop a fully improved residential development site, it is reasonable to assurne that the value of a one -acre, fally4niproved public use site would be lower than a one - acre, fully -improved residential development site. For purposes of this analysis, I have assumed that the value of such an improved public use site would be about 75% of the corresponding value of an improved residential development site. Following the analysis through to its conclusion, therefore, the value of a hypothetical, one -acre, fully4mpr•oved public use site that is consistent with the definition of an "improved" acre in McHenry's Subdivision Control and Developinent Ordinance would be $602000 ($80,000 x 0.75). ARR�SOI� Assacitates, Zrrc, Mr. Ross Polerecky, File No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 7 Conclusion It is my understanding that the.City of McHenry is reviewing the per -acre value of an improved acre of land, $107,586, as it exists in the present ordinance. Based upon my preceding analysis, $107,586 is too high for such an acre of land. It would be reasonable for McHenry to reduce its per -acre value of an improved acre of land. My suggestion, as noted above, is $80,000. Should you require anything else from me on this matter, please let me know. Ver ruly yours, Frank E. Harrison, MAI FEH:lcah Mr. Ross Polerecky, File No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 8 CERTIFICATION I ceztify that, to the best of my owledge and belief: 1. The statements of fact contained in this report are tzue and corzect0 2. The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. 3. I have no present or prospective interest in the property that is the subject of this repoz't and no personal interest with respect to the parties involved. 4. I leave performed no services, as an appraiser or in any other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. 5. I have no bias with respect to the property that is the subject of this report or to the parties I nvolved with this assigiunent. 6. My engagement in this assignment was not contingent upon developing or reporting predetermined results. 7. My compensation for completing this assignment is mat cantingent upon the development or reporting of a predetcrmined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a. subsequent event directly related to the intended use of this appraisal. 8. My analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Code of Professional Ethics &Standards of Professional Appraisal Practice of the Appraisal Institute. 9. My analyses, opinions, and conclusions were developed, and this report has been prepared, in confoz7niiy with the Unifot•jTr Staf�clards ofPr•ofessronal Appr•arsal Pn•actrce. 10. I have made a personal inspection of the property that is the subject of this zeport. 11. No oneprovided significant zeal property appraisal assistance to the person signing this certification. 12. The use of this •reportis subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. ARR��Oi01 Associates, I.tac. Mr. Ross Polerecky, rile No. 11246, McHenry Developer Donation Analysis October 9, 2018, Page 9 CERTIFICATION, cont'd. 13. As of the date of this report, I have completed the continuing education program of the Appraisal Institute. 14�I ain currently a Certified General Real Estate Appraiser in the State of Illinois. E. Hal710o11, M #553.000005 (Illinois) Expires 9/30/19