Loading...
HomeMy WebLinkAboutMinutes - 03/05/1997 - City Council (2) REGULAR MEETING MARCH 5, 1997 The Regular Meeting of the McHenry City Council was called to order by Mayor Steven Cuda on Wednesday, March 5, 1997 at 7:30 P.M. in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Locke, Lawson, Baird. Bates arrived at 7:32 p.m. Absent: None. City Staff in attendance were: City Clerk Althoff, City Attorney McArdle, Director of Public Works Batt, Director of Parks and Recreation Merkel, Director of Building and Zoning Lobaito, Chief of Police Joyce. Absent: None. TEN MINUTE PUBLIC INPUT SESSION Maureen Crocco of 7910 W. Chestnut Drive, of the Wonder Lake Bible Church, requested Council permission to conduct a reenactment of the cross carrying by Jesus Christ on Saturday, March 29, 1997 between 1 :00 p.m. and 3:00 p.m. on the sidewalks of McHenry. Ms. Crocco stated the proposed route from McCullom Lake Road north to Route 120 to Zion Lutheran Church and then again east on Route 120 to Green Street and back to Route 31 , would be cleared with Chief of Police Joyce. Alderman Bates arrived at 7:32 p.m. Jim Mentzer of the McHenry Area Crime Stoppers addressed Council requesting additional Crime Stoppers aluminum signs be ordered and that they be installed in the newly-annexed areas of the City of McHenry. Council instructed Director of Public Works Batt to order the additional signs, including the Crime Stoppers phone number, and install them in the appropriate locations. CONSENT AGENDA In response to Alderman Bates inquiry, Attorney McArdle informed Council the Mid-America Management Agreement gives the City of McHenry Police Department access to the Garden Quarter complex property to enforce the City of McHenry's Public Intoxication Ordinance. Motion by Lawson, seconded by Bolger, to approve the Consent Agenda as follows: 1 . Council Meeting Minutes: February 12, 1997 Regular Meeting; - February 19, 1997 Regular Meeting; 2. Request from School Dist. 15 for use of Council Chambers; 3. Agreement between City and Mid America Mgmt. - Garden Qtr. Complex; 4. 1997 Annual Tag Day Schedule; 5. Award of 1997 Summer Bus bid to Barrington Transportation & Leisure Pursuit Charters; 6. Resolution in Recognition of John Swierk's Service to Zoning Board of Appeals; 7. List of "As-Needed" checks for Review and Approval as follows: General Fund 85097 SUN LIFE OF CANADA $ 707.55 85098 WATER/SEWER FUND $ 50000.00 85099 HEALTH PLAN MANAGEMENT $ 10036.69 85100 INSURANCE CLAIMS ACCOUNT $ 3298.07 85101 CAPITAL DEVELOPMENT $ 3707.00 85102 WATER/SEWER FUND $ 710.00 85103 INSURANCE CLAIMS ACCOUNT $ 5787.62 85104 PAYROLL ACCOUNT $ 111083.85 85105 CLERK OF THE CIRCUIT $ 110.00 85106 HEALTH PLAN MANAGEMENT $ 1391.76 85107 ICMA RETIREMENT TRUST-457 $ 5381.89 85108 NACO CLEARING ACCOUNT $ 1387.60 85109 ILLINOIS DEPT OF REVENUE $ 4521.77 85110 POLICE PENSION FUND $ 5282.06 85111 MCHENRY STATE BANK $ 47176.52 85112 AFLAC $ 1364.60 85113 NCPERS GROUP LIFE INS $ 153.00 85170 MCHENRY COUNTY RECORDER $ 58.00 85171 PETTY CASH FUND $ 135.91 85172 MCHENRY PUBLIC LIBRARY $ 1081.39 85173 WATER/SEWER FUND $ 2880.00 85174 CAPITAL DEVELOPMENT $ 14189.00 85175 PARTYMAKERS $ 50.00 85176 BJORKMAN'S ACE HARDWARE $ 47.50 85177 PROJECT ASSESSMENT FUND $ 100000.00 85178 WATER/SEWER FUND $ 590000.00 85179 INSURANCE CLAIMS ACCOUNT $ 2930.40 85180 RECREATION PROGRAMS FUND $ 220.26 March 5, 1997 Page 2 General Fund (cont,d) 85181 WATER/SEWER FUND $ 100000.00 85182 POLICE PENSION FUND $ 47.52 85266 INSURANCE CLAIMS ACCOUNT $ 2949.76 85267 PAYROLL ACCOUNT $ 106815.65 85268 FORT DEARBORN LIFE $ 268.66 85269 CLERK OF THE CIRCUIT $ 110.00 85270 MARY ANN MILITANO $ 400.00 85271 INTERNAL REVENUE SERVICE $ 150.00 85272 HEALTH PLAN MANAGEMENT $ 1391.76 85273 ICMA RETIREMENT TRUST-457 $ 5361.89 85274 NACO CLEARING ACCOUNT $ 1362.60 85275 ILLINOIS DEPT OF REVENUE $ 4482.00 85276 POLICE PENSION FUND $ 5284.91 85277 MCHENRY STATE BANK $ 46486.69 85278 CORNERSTONE MATERIAL $ 54279.00 85279 MCHENRY COUNTY CHIEFS OF $ 20.00 85280 ILLINOIS MUNICIPAL $ 14755.10 85281 INSURANCE CLAIMS ACCOUNT $ 8265.91 85282 AFLAC $ 1368.82 85283 HEALTH PLAN MANAGEMENT $ 9244.05 85284 MCHENRY POLICE OFFICERS $ 700.00 85285 CAPITAL DEVELOPMENT $ 6688.00 85286 WATER/SEWER FUND $ 815.00 85287 RECREATION PROGRAMS FUND $ 3250.00 Report Totals 1340189.76 Water/Sewer Fund 13233 SUN LIFE OF CANADA $ 103.35 13234 RETIREMENT FUND $ 8129.17 13235 EMPLOYEE INSURANCE $ 4650.00 13236 POSTMASTER MCHENRY IL $ 182 .12 13237 UNION PACIFIC RAILROAD CO $ 6150.00 13238 UNION PACIFIC RAILROAD CO $ 1300.00 13239 GENERAL FUND $ 21129.94 13260 MCHENRY STATE BANK $ 300000.00 13261 MCHENRY STATE BANK $ 290000.00 13262 GLUTH BROS CONSTRUCTION $ 106473 .78 13290 WOODSTOCK-HICKSGAS INC $ 711.75 13291 GENERAL FUND $ 22065.13 Report Totals 760895.24 Parks Fund 7045 SUN LIFE OF CANADA $ 23.85 7046 CHIPPER BY THE DOZEN $ 54.16 7047 EMPLOYEE INSURANCE $ 975.00 7048 GENERAL FUND $ 6930.17 7049 CURTAIN CALL COSTUMES $ 28.45 7063 PETTY CASH FUND $ 41.66 7064 DEVIL'S HEAD $ 345.00 7065 IPRA $ 885.00 7085 IPRA $ 560.00 7086 GENERAL FUND $ 7070.73 7087 MORTON ARBORETUM $ 50.00 7089 JONES COACH TRAVEL $ 220.00 7090 WORLD CLASS TOURS $ 378.00 Report Totals 17562.02 Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. 1997 FIREWORKS PROGRAM Mayor Cuda requested Council approval to address Agenda Item #15, The 1997 Fireworks Program, next, as Jaycee Fireworks Committee Chairman Kevin Kutz has a conflicting appointment. Jaycee Fireworks Committee Co-Chairmen Kevin Kutz and Randy Christensen were in attendance. Director of Parks and Recreation Merkel informed Council requests for fireworks proposals were sought and four proposals were received by the stated deadline of February 7, 1997. The McHenry Area Jaycees Fireworks Committee reviewed the proposals and held a meeting on February 26, 1997 to conduct presentations by firework company representatives. Funds for the program have been raised by the McHenry Area Jaycees organization and will be presented to the city. The City of McHenry will pay for the fireworks display and be responsible for securing all necessary permits, police security and traffic control. The 1997 fireworks program is to be held at Petersen Park, on Saturday, July 5, 1997 with a rain date of July 6, 1997. The Jaycee Fireworks Committee recommends the 1997 fireworks program be awarded to Melrose Pyrotechnics of Kingsbury, Indiana. The fireworks display is choreographed to music. Fireworks Committee Co-Chair Kevin Kutz also requested Council permission to conduct the Jaycee Day Events similar to the 1996 Jaycee Day/Fireworks Event. The Jaycee Day events will begin at 4:00 p.m. on July 5th with a D.J., food vendors, and a Las Vegas raffle. Glowing March 5, 1997 Page 3 necklaces will also be sold. No alcoholic beverages will be permitted. In response to Alderman Locke's inquiry, Mr. Kutz informed Council simulcast discussions were ongoing with Star 105.5 Radio. Mr. Kutz also noted at this time, the Jaycees were attempting to obtain corporate sponsors to offset the full $15,000 cost of the fireworks. These sponsorships will allow the McHenry Area Jaycee organization to contribute and maintain other Jaycee programs Motion by Baird, seconded by Lawson to approve the use of Petersen Park for the 1997 Jaycee Day Events and the Fireworks display on Saturday, July 5, 1997 with a rain date of July 6, 1997 and to award the 1997 fireworks contract to Melrose Pyrotechnics of Kingsbury, Indiana, in an amount not to exceed $15,000. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. MCHENRY CHILDREN'S LEARNING GARDEN PROGRAM PRESENTATION FOR 1997 Laurie Cross of the Loyal Order of Raccoons was in attendance. She reminded Council of the Learning Garden's inception and noted the project had been reorganized by the Loyal Order of Raccoons in 1996. Plans for the 1997 season were presented along with a request for the extension of a 2 inch water line from the water service vault located within the park. Motion by Baird, seconded by Lawson to extend the 2 inch water line from the water service vault in Whispering Oaks Park to provide watering services for the Learning Garden program. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Ms. Cross also suggested Council consider the installation of an informational kiosk at the garden site. JUST DUCKY RECAPTURE AGREEMENT Mayor Cuda informed Council that this Agenda item would be withdrawn until further investigation by the City Attorney. FINAL PLAT OF THOMAS J. RUPP SUBDIVISION Director of Public Works Batt informed Council that the Plan Commission unanimously recommended the approval of the Thomas J. Rupp Subdivision's Final Plat at its December 19, 1996 meeting. The issue of street light and sidewalk installation had been satisfactorily resolved and the Final Plat is in compliance with the City of McHenry Subdivision Control Ordinance. It is the recommendation of staff to approve the Final Plat of the Thomas J. Rupp Subdivision subject to the posting of an Improvement Surety and presenting a recordable document prior to September 5, 1997. Motion by Baird, seconded by Bolger, to accept the unanimous recommendation of the Plan Commission and approve the Final Plat of the Thomas J. Rupp Subdivision, subject to the posting of an Improvement Surety and the presentation of a recordable document prior to September 5, 1997. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 5, 1997 Page 4 PHASE III ENGINEERING AGREEMENT FOR FINAL DESIGN - GREEN STREET IMPROVEMENT PROJECT David Newkirk, President of Hampton, Lenzini & Renwick, the engineering firm utilized ISTEA (Intermodal Surface Transportation Efficiency Act) Green Street Project, was in attendance. Director of Public Works Batt informed Council that as per Mayor Cuda's Mayoral Report at the last regularly scheduled Council Meeting on February 19, 1997, Federal funds may be available for Phase III of the Green Street project. Phase III of the Green Street project includes total reconstruction, widening, and resurfacing of Green Street from just south of the Knox Park pool to the new Bull Valley Arterial road. Hampton, Lenzini, & Renwick, engineers for Phases I and II of the Green Street project, have prepared an Engineering Agreement for the final design in the amount of $35,200.00. The expenditure will not be reimbursable through Motor Fuel Tax funds, as it would require approval from the Illinois Department of Transportation. The time frame involved in obtaining approval from the Illinois Department of Transportation would prohibit the submission of this project for ISTEA funds. It is the recommendation of staff to approve the Engineering Agreement as presented. Director of Public Works Batt also noted if the project is not funded in 1997, it will not be funded for the next four years. The estimated cost of the project is $550,000.00, with 75% of the funding coming from ISTEA funds. In response to Alderman Baird's inquiry, Director of Public Works Batt noted the installation of a traffic signal at the intersection of Green Street and the new Bull Valley Arterial is being considered, and it appears McHenry County would pay the total cost of said installation. Motion by Bolger, seconded by Baird, to approve the Engineering Agreement with Hampton, Lenzini, and Renwick for Phase III of the Green Street project in an amount not to exceed $35,200.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. — Absent: None. Motion carried. GREEN STREET REVITALIZATION PROJECT Dennis Wonderlick of the architectural firm Cone, Kalb & Wonderlick, was in attendance. Director of Public Works Batt noted Mr. Wonderlick's firm had been working with the Green Street Merchants' Association and prepared the rendering of the proposed Green Street Revitalization. Mr. Wonderlick briefly reviewed the renderings and the proposed architectural designs to retain the sidewalk canopy coverings. Director of Public Works Batt had requested Mr. Wonderlick prepare a proposal to develop plans and specifications for the purpose of bidding improvements to Green Street, as the scope of this revitalization project is substantially more complicated than that of the Riverside Revitalization project. Mr. Wonderlick's proposal limits the work to Pearl Street on the north end of Green Street, and Waukegan Road on the south end. The architectural firm will prepare the necessary design and engineering documents for bidding purposes, as well as coordinating meetings with shop owners and weekly site visits during construction. A cost figure of $38,500.00 has been submitted for the proposal with an additional $4,700-$5,500 for printing and document reproduction. Mr. Wonderlick noted in addition to completing a final design plan and bidding documents, phasing will be developed to — allow the construction to be bid in separate stages and scheduled over time, if appropriate. Alderman Bolger requested reconsideration of additional planting areas along the street, as this will cause a large maintenance problem. In response to Alderman Bolger's inquiry regarding the need for a catch basin, Mr. Wonderlick noted the topographical information will determine if a catch basin is necessary. Alderman Lawson noted the Landmark Commission has expressed interest in assisting the City of McHenry, as well as the individual property owners with revitalization of this area. March 5, 1997 Page 5 Motion by Baird, seconded by Lawson, to authorize the Mayor and City Clerk to execute the contract with Cone, Kalb & Wonderlick in an amount not to exceed $38,500.00 and with associated costs not to exceed $5,500.00 for the development of a final design plan and bid documents for the revitalization of Green Street from Pearl Street south to Waukegan Road. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Main Street property owner John Swierk noted the revitalization proposal for Main Street had been previously submitted, however, significant infrastructure repairs and improvements must be addressed prior to beginning the revitalization of this area. IMPLEMENTATION OF A L.U.S.T SITE CLASSIFICATION AT PUBLIC WORKS GARAGE City Engineer Baxter &Woodman representatives Carl Moon and Steven Zehner were in attendance. Director of Public Works Batt informed Council the Illinois Environmental Protection Agency has reviewed and approved the site classification work plan and budget submitted to them by City Engineers Baxter & Woodman on January 2, 1997. The next step in working toward remediating the site is to implement the proposed site classification work plan. The cost of Baxter & Woodman's proposal is $27,000.00, and is a requirement to achieve L.U.S.T. compliance. It is the recommendation of staff to approve the site classification work proposal in an amount not to exceed $27,000.00. In response to Alderman Bolger's inquiry, Director of Public Works Batt noted the complete scope of the clean-up is as yet unknown; however, it is felt this project will receive a high priority classification because of its close proximity to a major City water source. Director Batt also noted this project may be eligible for L.U.S.T. reimbursement funds if it meets the remaining L.U.S.T criteria. Motion by Bolger, seconded by Lawson, to authorize the Mayor and City Clerk to execute the Baxter & Woodman site classification contract in an amount not to exceed $27,000.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIATION - FIRST CHICAGO BANK AT McHENRY MARKETPLACE SHOPPING CENTER First Chicago Bank at McHenry President Karen Patel, Project Services Manager James Slack, and Grate Signs, Inc. representative Chuck Alden were in attendance. Mr. Alden is representing First Chicago Bank in their request for two sign variations: One on the main facility located on the east end of the Market Place Shopping Center; the second on the drive-up facility located at the immediate corner of Route 120 and Oak Drive. The First Chicago Bank's request for the main office is for one additional wall sign on the east elevation of the building. The second request for the drive-up facility is for three additional wall signs: two on the west elevation and one on the south elevation. Director of Building and Zoning Lobaito noted that, although the First Chicago Bank's variance request for a second wall sign on their main office building is consistent with the proposed changes to the sign regulation ordinance, the total sign area exceeds the permitted area specified by 25 square feet. The second variance request for the drive-up facility is not consistent with the proposed changes to the sign regulation ordinance, neither in number, nor in maximum sign area. It is the recommendation of staff to approve the sign variation request for First Chicago Bank's main office building for a second wall sign, subject to the total sign area not exceeding the maximum square footage permitted of 75 square feet, and to grant a sign variance for First Chicago Bank of Chicago's drive-up facility for a second wall sign, subject to the square footage of the sign area not to exceed 56 square feet. March 5, 1997 Page 6 Motion by Baird, seconded by Bates, to grant First Chicago Bank's of Chicago's request for a sign variance on their main building located at 4300 W. Elm Street permitting a second wall sign, subject to the total sign area not to exceed the permitted maximum square footage of 75 square feet; and to grant a sign variance for the First Chicago Bank's drive-up facility located at 4302 W. Elm Street permitting a second wall sign, subject to the total sign area not to exceed the permitted maximum square footage of 56 square feet. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR EXPANSION OF CONDITIONAL USE PERMIT - McHENRY LUBE EXPRESS Peter Weller, co-owner of McHenry Lube Express, was in attendance. Mr. Weller requested Council grant the expansion of a conditional use permit for the operation of a quick oil change service located at 5200 W. Elm Street. Mr. Weller explained McHenry Lube Express provides quick oil change service, as well as transmission fluid changes and radiator flushes. As business has quadrupled since McHenry Lube Express' opening in 1990, it is necessary to build an additional bay onto the existing structure to maintain quick service for their customers. Director of Building and Zoning Lobaito informed Council the building addition would neither impede, nor alter, vehicle movement on the site. Ample room providing for additional vehicle stacking space also remains. The site is in compliance with all other applicable zoning requirements. Motion by Baird, seconded by Bates, to authorize staff to draft an ordinance granting McHenry Lube Express an expansion of their existing conditional use permit for an additional service bay, subject to: 1) substantive conformance with February 10, 1997 site plan; 2) building materials on the newly constructed exterior of the — addition remain the same as the building materials on the original structure; and 3) uses be limited to the same uses authorized in the original ordinance dated May 2, 1990 granting the conditional use permit. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda called for a recess at 9:00 P.M. The meeting was reconvened with everyone still in attendance at 9:12 P.M. REQUEST FOR RECYCLING EDUCATION PROGRAM FUNDING City of McHenry Environmental Advisory Commission Chairman Tom McCarthy and McHenry County Recycling Education Coordinator Pat Dieckhoff were in attendance. Tom McCarthy informed Council that Ms. Dieckhoff had met with the City of McHenry EAC at its January 28, 1997 meeting. Ms. Dieckhoff presented the County's recycling educational program and noted the increasing budget needs of the program every year. Ms. Dieckhoff requested the Environmental Advisory Commission recommend funding in an amount of $300 per grade level from Kindergarten through — 8th Grade, for a total contribution of $2,400.00. The $300 per grade accounts for half of the program's cost. Director of Public Works Batt noted the City of McHenry's current waste hauler, North Shore Waste Control, has offered to make an educational contribution in lieu of submitting a performance bond. Some discussion followed regarding the recycling program and how funding is specifically utilized. Motion by Locke, seconded by Baird, to approve the expenditure of $2,400.00 to the McHenry County Recycling Education Program for the 1997-98 school year. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 5, 1997 Page 7 REQUEST FROM FIRE FIGHTERS FOR USE OF PETERSEN PARK AND WAIVER OF PERMIT FEE McHenry Township Fire Protection District fire fighter Paul Polep and public education coordinator Linda Brady were in attendance. Mr. Polep addressed Council requesting consideration of an approval for the use of Petersen Park to host a "Party in the Park" fundraiser on Saturday, June 21 , 1997. He explained monies raised will be used to sponsor the attendance of children and teenagers, who have suffered severe burns, to the Illinois Fire Safety Alliance Burn Camp held at Camp Duncan in Ingleside, Illinois. Ms. Brady explained the camp provides a setting for burn victims to share their common experiences while enjoying a fun Summer camp experience. The fundraising event will include live music, dancing, food and raffles. A special event liquor license for beer and wine has also been requested, as well as the waiver of a $25.00 permit fee. Mr. Polep and Ms. Brady have met with Director of Parks and Recreation Merkel, Chief of Police Joyce, and Director of Building and Zoning Lobaito. No conflict exists with regard to scheduling or meeting the needs of this event. Traffic control and security will be arranged and provided by the fire fighters, subject to Chief Joyce's approval. In response to Mayor Cuda's inquiry, Mr. Polep explained insurance requirements will be met and provided to the City Clerk's office prior to noon on ? 21 , 1997. Motion by Lawson, seconded by Bates, to approve the McHenry Township Fire District fire fighters' request for the use of Petersen Park for a "Party in the Park" event on Saturday, June 21 , 1997 and to waive the $25.00 special event liquor license permit fee, subject to the submittal of all appropriate paperwork including insurance certificates. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID - INDUSTRIAL DRIVE PROJECT Director of Public Works Batt informed Council bids for the Industrial Drive/Oak Street realignment project were submitted and opened on Tuesday, February 18, 1997. The project was estimated at a cost of $250,000.00. The low bidder is Thelen Sand & Gravel of Antioch, IL in an amount of $168,226.05. Director Batt reminded Council the bid price is based upon estimates of the quantities involved in the project, as this is a unit price contract. Final costs shall be determined based upon actual quantities used. Director of Public Works Batt reminded Council the City of McHenry had been awarded a Community Development Block Grant for this project in an amount of $100,000.00. It is the recommendation of staff to award the contract for Industrial/Oak Drive realignment to Thelen Sand & Gravel in the amount $168,226.05. Motion by Lawson, seconded by Bolger, to award the contract for the Industrial/Oak Drive realignment project to Thelen Sand & Gravel in a base amount of $168,226.05, with the understanding the contract is a unit price contract and may come in slightly higher or lower than the base price. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. - Motion carried. March 5, 1997 Page 8 1997 STREET PROGRAM Director of Public Works Batt presented the 1997 Street Program, noting the Public Works Committee had unanimously recommended its approval. The Illinois Department of Transportation has also approved the following list of streets: 1) Chickaloon 2) Matanuska (from Chickaloon to Tustamena) 3) Manchester Mall 4) Somerset Avenue 5) Front Royal (from Route 120 to Chesterfield) 6) Main Street (from Green Street to Route 31) 7) Green Street (from Washington to Broad) 8) Washington Street (from Route 31 to Riverside Drive) 9) Orleans Street (from McCullom Lake Road to the railroad tracks) 10) Shore Drive (5308 Shore Drive to Eastern) 1 1 ) Beach (from Hilltop to Green Street) The estimated cost for the 1997 Street Program is $508,000.00. Director of Public Works Batt also noted that $900,000.00 in Motor Fuel Tax Funds are either on hand or will be received during the 1997-98 Fiscal Year. The McHenry City Council must approve the bidding of the 1997 Street Program, as well as pass the Motor Fuel Tax Maintenance Resolution in an amount of $650,000.00. Motion by Lawson, seconded by Locke, to approve the 1997 Street Maintenance Program, including the following streets: 1) Chickaloon 2) Matanuska (from Chickaloon to Tustamena) 3) Manchester Mall 4) Somerset Avenue 5) Front Royal (from Route 120 to Chesterfield) 6) Main Street (from Green Street to Route 31) — 7) Green Street (from Washington to Broad) 8) Washington Street (from Route 31 to Riverside Drive) 9) Orleans Street (from McCullom Lake Road to the railroad tracks) 10) Shore Drive (5308 Shore Drive to Eastern) 1 1) Beach (from Hilltop to Green Street) in an amount not to exceed $508,000.00, and to pass the Motor Fuel Tax Maintenance Resolution in an amount of $650,000.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR BROOKSIDE PARK TURF ESTABLISHMENT Director of Parks and Recreation Merkel informed Council bids were sought for the Brookside Park turf establishment. Three bids were submitted and opened at 1 1 :00 A.M. on February 25, 1997. The low bidder, Earth Development of Richmond, Illinois, submitted a bid for $48,410.00. Smith Engineering had estimated the project cost at $74,6891 .00. Some discussion followed. Alderman Baird suggested Item #4: Final Grading and Shaping, be reviewed closely, noting the significant price difference between bidders. Director Merkel stated a completion date of September 19, 1997 was contemplated. In response to Alderman Lawson's inquiry, Director Merkel noted the McHenry Soccer Federation had reviewed and approved the field design. Motion by Bates, seconded by Bolger, to award the Brookside Park Turf Establishment project to Earth Development of Richmond, Illinois in an amount not to exceed $48,410.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 5, 1997 Page 9 AWARD OF 1997 SUMMER AND FALL, AND WINTER/SPRING 1997-98 PARKS BROCHURES Director of Parks and Recreation Merkel reminded Council that in the past, individual bids were obtained for the printing of the Parks and Recreation seasonal program brochures. This year the Parks and Recreation Department obtained bids for the printing of all three seasonal brochures as a package price. A total of nine quotes was received. Two options were presented. Option 1 is for 60# bond paper, and Option #2 is for an enamel cover with 60# bond paper. It is staff's recommendation to award the bid for printing of the three Parks and Recreation seasonal brochures to Castle-PrinTech of DeKalb, IL in an amount not to exceed $12,075.00 for Option #2: an enamel cover with 60# bond paper. Some discussion followed regarding the $3,000 difference in price between Option #1 and Option #2. Director of Parks and Recreation Merkel noted additional costs will be incurred for half-tone pictures. Motion by Bates, seconded by Lawson, to award the bid for the printing of the three Parks and Recreation seasonal program brochures to Castle-PrinTech of DeKalb, Illinois in an amount not to exceed $10,150.00 for Option #1, eliminating the enamel cover and allowing for half-tone printing costs. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. MAYOR - STATEMENT AND REPORTS Mayor Cuda, referencing his memo, requested Council approve his appointment of Henry Nell to the Landmark Commission. Motion by Locke, seconded by Baird, to approve the Mayoral appointment of Henry Nell, of 1710 N. Court Street, to the Landmark Commission, with his term to expire April 30, 1998. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda reported he and staff had met with representatives from GLS, a Cary plastics manufacturer. GLS is considering relocating to McHenry, citing expansion needs. They are currently working with Prime Commercial Corporation and may require additional property of approximately 150 X 400 square feet. This additional property is currently owned by the Pacini family, and lies outside the corporate limits of the City of McHenry. Annexation and zoning would be required if GLS selects McHenry as its future home. Mayor Cuda will keep Council apprised of this process. Mayor Cuda informed Council a request has been submitted for use of the City's tax exempt number by developers for purchase of those materials which will eventually become City property. Mayor Cuda noted this request was perfectly legal and permitted by State Statute. Discussion of this request will be presented as an agenda item at a future regularly scheduled Council meeting. COMMITTEE REPORTS Chairman of the Building and Zoning Committee, Alderman Baird, reported the Building and Zoning Committee had met Tuesday, February 25, 1997 and the minutes will be provided in Friday's agenda packet for Council review. Alderman Lawson, Chairman of the Finance Committee, scheduled a Finance Committee meeting for Thursday, March 13, 1997 from 7:00 p.m. - 10:00 p.m. Budget consultant Curt Carver will be in attendance. March 5, 1997 Page 10 STAFF REPORTS Director of Parks and Recreation Merkel reported Men's 12" softball registration began Monday, March 3, 1997 and advertisement for Summer employment has been published in local newspapers. Chief of Police Joyce requested Council approval to sell a printer which was donated to the Police Department. A purchase price of $750.00 was submitted for this piece of equipment. Motion by Bates, seconded by Bolger, to approve the sale of a donated printer from the Police Department with the understanding that no other municipal department can utilize this piece of equipment. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Chief Joyce also reported that the MCPOA, Unit 2 negotiations had been rescheduled to Friday, March 21 , 1997 at the request of MCPOA Attorney James Harrison. City Clerk Althoff requested Council direction on drafting a City of McHenry ordinance mirroring the recently passed Federal legislation on the sale of tobacco to minors. City Clerk Althoff was directed to provide Council with more information, as well as copies of the State of Illinois, Crystal Lake and Woodstock tobacco ordinances. City Clerk Althoff provided Council with a brief update regarding the McHenry Shores Water Company violations. She noted Judge Sullivan had heard all testimony on Tuesday, March 4, 1997 and will consider the arguments prior to making a decision. A ruling to show cause filing on Count #2, the water quality violation, is pending. City Clerk Althoff also reported the Illinois Commerce Commission hearing is scheduled for Thursday, March 20, 1997 at 7:00 P.M. at the City of McHenry municipal building. In response to Alderman Baird's request, Council directed City Clerk Althoff to prepare and send a letter from the City of McHenry to all McHenry Shores residents informing them of this hearing. City Clerk Althoff requested Council formally approve preliminary preparations for the Mass Barn property transfers between the Village of McCullom Lake and the City of McHenry. The Village of McCullom Lake has recently notified the City in writing of their concurrence with this transfer. The properties have been appraised and their values are within $1 ,000 of each other. Motion by Lawson, seconded by Bolger to authorize the City Clerk to proceed with preliminary preparation of the transfer of Mass Barn properties with the Village of McCullom Lake. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. In response to Mayor Cuda's inquiry, Director of Public Works Batt noted the maintenance of McCullom Lake Road in front of the Mass Barn was still the responsibility of McHenry Township. Only upon annexation will this section of McCullom Lake Road become the City's responsibility. In conclusion, Althoff announced the candidate interviews sponsored by TCI and the Star Newspaper, will air on Wednesday and Thursday, March 19 and 20th at 7:00 p.m. and 8:00 p.m. March 5, 1997 Page 11 NEW BUSINESS Alderman Bates noted McHenry resident Larry McManus's national recognition with his Letter of Appreciation Week. Alderman Bates also requested staff keep him informed of the progress with the Lakeland Park Drainage Ditch corrections. Alderman Bates also noted a Prestwick Street resident had registered complaints about noisy machinery prior to 6:00 a.m. Some discussion followed regarding potential remedies and possible fines. Motion by Bates to stop Inland's construction of the Olde Mill Ponds Subdivision if the noise infractions continue. Motion died for lack of a second. Discussion continued. City Attorney McArdle recommended amending the existing ordinance regarding the fine amounts for this type of infraction. Attorney McArdle was directed to draft said ordinances. Alderman Lawson made a general appeal to the public to refrain from campaign sign destruction for any of the candidates. EXECUTIVE SESSION Motion by Bates, seconded by Lawson to go into Executive Session to discuss personnel at 10:21 p.m. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Motion by Bolger, seconded by Locke to go back into Open Session at 10:26 p.m. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Bates, seconded by Lawson to adjourn at 10:27 p.m. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. The meeting adjourned at 10:27 P.M. MAYOR CITY CL RK ��'