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HomeMy WebLinkAboutMinutes - 03/06/1996 - City Council REGULAR MEETING MARCH 6, 1996 The Regular Meeting of the McHenry City Council was called to order by Mayor Steve Cuda on Wednesday, March 6, 1996 at 7:30 P.M. in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Locke, Lawson, Baird. Alderman Bates arrived at 7:35 P.M. Absent: None. City Staff in attendance were City Clerk Althoff, Chief of Police Joyce, Director of Parks and Recreation Merkel, Director of Public Works Batt, Director of Building and Zoning Lobaito, City Attorney McArdle. Absent: None. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Baird, seconded by Bolger, to approve the Consent Agenda as follows: (1) February 14, 1996 Regular City Council Meeting Minutes; (2) February 21 , 1996 Regular City Council Meeting Minutes; (3) February 27, 1996 Special City Council Meeting Minutes; (4) Approval of Council Executive Session Minutes: 5/12/94; 9/1/93; 4/6/94; 7/20/94; 1/1 1/95; 4/26/95; 7/05/95; 7/12/95; 7/26/95; 8/16/95; 8/30/95; 9/06/95; 9/13/95; 0/20/95; 10/04/95; 10/1 1/95; 10/18/95; 10/25/95; 1 1/01/95; 1 1/15/95; 1 1/29/95; 12/1 1/95; 12/06/95; 12/27/95; (5) Approval of 1996 Annual Tag Days Schedule; (6) Request from Environmental Fund of Illinois (McHenry County Defenders Office) to hold a Tag Day in City rights-of-way on April 29, 1996. Voting Aye: Bolger, Locke, Lawson, Baird. Voting Nay: None. Absent: Bates. Motion carried. The next item on the agenda, Request for Use of Petersen Park for Twin Cities/Chicago AIDS Ride, was postponed as representatives from Pallotta & Associates, Inc. were not yet in attendance. Alderman Bates arrived at 7:35 P.M. L-- ORDINANCE GRANTING A SECOND CONDITIONAL USE TO McHENRY PUBLIC LIBRARY DISTRICT AND NORTHERN McHENRY COUNTY HABITAT FOR HUMANITY- 809 N. FRONT STREET Director of Building and Zoning Lobaito noted that the Northern McHenry County Habitat for Humanity organization had requested this item be removed from the agenda as they had found an alternative space. Council complied. AWARD OF BID FOR REPLACEMENT VEHICLE IN PARKS AND RECREATION DEPARTMENT Director of Parks and Recreation Merkel explained the City Council had approved bid specifications for the purchase of a 1996 mini van at their February 7, 1996 regularly scheduled Council Meeting. Specifications were mailed to local dealers and a bid notice was published in the Northwest Herald newspaper. Bids were opened and tabulated on February 23, 1996. Gary Lang Auto Group was the low bidder at $16,426.00 for a 1996 Chevrolet Lumina mini-van. Motion by Baird, seconded by Locke, to approve the purchase of a 1996 Chevrolet Lumina mini-van to Gary Lang Auto Group of McHenry, Illinois, the low �. bidder, in the amount of $16,426.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 6, 1996 Page 2 AWARD OF BID - PARKS AND RECREATION SUMMER BROCHURE Director of Parks and Recreation Merkel explained that bids were sought for the 1996 Summer brochure, and were opened and tabulated on February 14, 1996. The --� low bidder was Hi-Liter Graphics, Inc. of Burlington, WI, submitting a cost of $4,238.00. Motion by Baird, seconded by Lawson, to award the bid for the 1996 Summer Parks & Recreation brochure to Hi-Liter Graphics, Inc. of Burlington, WI, the low bidder, in the amount of $4,238.00. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. ADVERTISEMENT FOR THE REMOVAL OF UNDERGROUND FUEL STORAGE TANKS Alderman Baird asked to be excused from the meeting at this time, as the company he worked for would be submitting a bid to the City of McHenry for the removal of the underground tanks. Council excused Alderman Baird. Alderman Baird left the meeting at 7:50 P.M. Director of Public Works Batt requested Council review and approve his bid proposal for the removal of the underground gasoline and diesel fuel storage tanks at the City garage. He cited the following factors recommending this removal: (1) The fueling facility will have to be upgraded by December, 1998; (2) The enormous potential liability for clean-up; (3) The proximity of two public City wells; (4) The small size of the tanks, limiting the purchase of fuel at bulk transportation load rates; (5) The availability of a local 24-hour fueling facility at reasonable rates (an approximate $.03 per gallon differential); (6) The lack of a convenient site to relocate the tanks; and, (7) The expense of constructing a new facility. Batt noted that $125,000 had been budgeted for the removal, however, he anticipates additional costs due to ground contamination problems. Motion by Lawson, seconded by Bates, to authorize staff to advertise for bids for the removal of the three underground fuel storage tanks, including the removal and disposal of any contaminated soil at the City of McHenry's garage located at 105 N. Green Street. Voting Aye: Bolger, Locke, Bates, Lawson. Voting Nay: None. Absent: Baird. Motion carried. Alderman Baird returned at 8:00 P.M. REQUEST FROM WATERS EDGE I CONDOMINIUM ASSOCIATION THAT CITY MAINTAIN DEVONSHIRE COURT Tom Quamme, President of the Waters Edge I Condominium Association, addressed Council requesting Council consider taking over control of Devonshire Court, a private street which was never dedicated to the City of McHenry. Quamme noted monies had been set aside by the condominium association for repair and upgrading of association streets including Devonshire Court, however, before additional monies and time were spent, the association would like to determine the City's interest in ownership of Devonshire Court. A lengthy discussion ensued. Mayor Cuda suggested the association proceed with their plans to obtain quotes for Devonshire Court street repairs, specifying City engineering standards as well as private engineering standards. Once these cost figures are obtained, Council can reconsider this issue. Discussion continued. Alderman Baird requested Thomas Batt, President of the Irish Prairie Homeowners' Association, be invited to attend any Council meeting where the reconsideration of this issue is scheduled. Council concurred. March 6, 1996 Page 3 RESOLUTION AUTHORIZING TRANSFER OF GREEN SPACE PROPERTY LOCATED ADJACENT TO McHENRY WEST CAMPUS TO HIGH SCHOOL DISTRICT 156 BOARD OF EDUCATION Mayor Cuda reported that the High School District 156 Board of Education had agreed to the transfer of 7,480 square feet of green space adjacent to their West Campus property located between Oakwood and Silbury Streets. The City will retain ownership of the balance of this property and remain responsible for its maintenance. Motion by Locke, seconded by Lawson, to pass a resolution authorizing the sale of 7,480 square feet of green space property located adjacent to McHenry West Campus between Oakwood and Silbury Streets to High School District #156, to use as green space, and to authorize the Mayor and City Clerk to execute the purchase agreement. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. MAYOR - STATEMENT AND REPORTS L Mayor Cuda stated his reports ere only appropriate for Executive Session. COMMITTEE REPORTS Alderman Bates, Chairman of the Parks and Recreation Committee, noted that the January 24, 1996 and February 5, 1996 Parks and Recreation Committee meeting minutes were distributed in Friday's agenda packets for Council review. Alderman Lawson, Chairman of the Finance Committee, informed Council that there would be a one-hour Finance Committee meeting on Wednesday, March 13, 1996 at 6:30 P.M. with Harold Warren of Warren Associates to discuss financing options for east of the River sanitary sewer extension. He also noted that a Committee Meeting of the Whole was scheduled for Monday, March 11, 1996 to begin discussion of capital projects to be budgeted for the 1996-97 fiscal year. STAFF REPORTS Director of Building and Zoning Lobaito informed Council he had enlisted the assistance of the Landmark Commission, as well as several sign companies regarding the Rotarians offer to purchase four City signs to be located at each of the four entrances into the City of McHenry. Results will be presented for Council review at a later date. Director of Public Works Batt requested Council approve hiring Conway Surveying Company to perform the easement surveys for east of the river sanitary sewer extension upon the completion of engineering studies by City engineers Baxter & Woodman. Council concurred. Director Batt also suggested a meeting be scheduled in late April or early May with all affected property owners to obtain executed easement agreements. Director of Public Works Batt also requested Council approve a bid waiver in excess of $10,000 to purchase a Layne-Western pump to improve water capacity at Well #10. Batt noted any bid proposal would specify a Layne-Western pump, and in all probability, monies would be saved with a purchase direct from the distributor. Purchasing the pump now would also allow for the availability of additional water by Spring. Motion by Bolger, seconded by Lawson, to approve the waiving of bids in excess of $10,000 for the purchase of a Layne-Western pump, with the expense being charged to the Capital Development Fund. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. �- Voting Nay: None. Absent: None. Motion carried. March 6, 1996 Page 4 Director of Parks and Recreation Merkel reported that City resident registration for softball programs has begun. A meeting for the Learning Garden is scheduled for Thursday, March 7, 1996 at the Municipal Building. The Loyal Order of Raccoons has agreed to be the organizational entity for this project. Director Merkel also congratulated the Marlins Swim Team for their successful efforts at achieving First Place at the Northern Illinois Swim Conference. Chief of Police Joyce reviewed his Annual Report, noting a 4.6% increase in crime; very successful first year results with the D.A.R.E. program and plans to initiate a High School Consultant program in Fall, 1996. City Attorney McArdle informed Council of an addendum to the original purchase agreement for the 1115 River Road property. Alderman Locke requested that further discussion regarding this issue be done in Executive Session. Council concurred. Alderman Lawson noted the Finance Committee meetings for March 25th and March 27th were cancelled. NEW BUSINESS Alderman Bates, referencing the Inland letter to the Marinangels concerning shortening of the road-island in the Business park which was distributed in Friday's agenda packet, suggested Council consider drafting a letter to Inland Development reminding them of their obligation to adhere to all requirements of their annexation agreement. Some discussion followed. Mayor Cuda stated his intent to draft such a letter and send it to the attention of Matt Fiascone, Inland Vice President. Alderman Bates reported he had visited Inland's Oswego development, and strongly recommended staff monitor the Olde Mill Ponds construction and development closely. He also recommended fencing around the proposed ponds. EXECUTIVE SESSION Motion by Lawson, seconded by Bolger, to go into Executive Session to discuss Property Acquisition and Personnel. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:20 P.M. Motion by Locke, seconded by Baird, to go back into Open Session at 8:40 P.M. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda, noting the representatives from the Twin Cities/Chicago AIDS Ride were now in attendance, asked Council to consider Agenda Item No. 2 - Request for Use of Petersen Park for Twin Cities/Chicago AIDS Ride. Linda Taillon and Steven Ford of Pallotta Associates, Inc. addressed Council requesting use of the City of McHenry's Petersen Park from July 4, 1996 through July 6, 1996 as the official camp --� site in the State of Illinois for the Twin Cities/Chicago AIDS Ride event. March 6, 1996 Page 5 Ms. Taillon explained the event would involve a partial setup on Thursday, July 4, 1996 where the logistical support crew would arrive to set up food service trailers and setup and security crews would begin erecting the tent city. Private contractors are responsible for dumpsters for the removal of solid trash. Additional members would be arriving on Friday, July 5, 1996 to continue setting up and the actual cyclists will arrive later in the day. On the morning of Saturday, July 6, 1969 the riders will begin their final approach to Chicago for closing ceremonies along the lakefront and clean-up occurs. It is estimated that all crews and cyclists will have left Petersen Park by 2:00 P.M. on Saturday, July 6, 1996. The logistical support crew is requesting 20,000 gallons of water and the use of two City police officers to provide 24-hour service. The ride is fully insured for property damage and general liability for $10 million. Council requested the City of McHenry be named as an additionally insured certificate holder. Director of Parks and Recreation Merkel noted that the Jaycees, who are hosting the City of McHenry fireworks display on Saturday, July 6, 1996, have been notified of the Twin Cities/Chicago AIDS Ride and have stated their support for the event. Some discussion occurred. Motion by Lawson, seconded by Bolger, to approve the request from the representatives of the Twin Cities/Chicago AIDS Ride event associated with Pallotta Associates, Inc. to utilize Petersen Park for an overnight camp site on Friday, July 5, 1996 for the Twin Cities/Chicago AIDS ride, subject to the review of adequate insurance coverage by City Attorney McArdle. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Motion by Lawson, seconded by Bolger, to approve the purchase agreement addendum on the 1115 River Road property, striking the rental language for the boat slips in front of the property. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Motion by Bolger, seconded by Lawson, to approve the hiring of Dennis Jordan as City Administrator under the following terms, which are to be memorialized in a written agreement and executed by both parties. (1) Annual salary of $68,000.00; (2) 3 weeks vacation during first year of employment; (3) Car allowance of $250.00/month; (4) $30,000.00 term life insurance; (5) Family health insurance under City's plan; (6) Three days off for moving; (7) All other benefits applicable in personnel policy; (8) Four months severance pay if employment is terminated by City. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. March 6, 1996 Page 6 ADJOURNMENT Motion by Bates, seconded by Lawson, to adjourn. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. The meeting adjourned at 9:20 P.M. /\ j MAYOR CIT CLER i