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HomeMy WebLinkAboutMinutes - 09/17/1997 - City Council REGULAR MEETING SEPTEMBER 17, 1997 `.. The Regular Meeting of the McHenry City Council was called to order by Mayor Cuda at 7:30 P.M. on Wednesday, September 17, 1997 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, McClatchey, Murgatroyd, Baird. Absent: None. City Staff in attendance were: City Administrator Lobaito, City Clerk Althoff, City Attorney McArdle, Chief of Police Joyce, Director of Public Works Batt, Director of Parks and Recreation Merkel. Absent: None. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Alderman Murgatroyd requested the Comprehensive Plan Update Request for Proposal be amended to include the Plan Commission Chairperson as a member of the Building and Zoning Interview Committee. Council concurred. Motion by Murgatroyd, seconded by Baird, to approve the Consent Agenda as L follows: 1. September 3, 1997 Regular City Council Meeting Minutes; 2. Ordinance Approving Sale by Auction of Police Department Surplus Property; 3. Approval of Change Orders #1-5 and Payment to Thelen Sand & Gravel in the amount of $43,507.60 for Main Street Parking Lot; 4. Approval of Change Orders #1-2 and Payment to Thelen Sand & Gravel in the amount of$17,722.45 for Oak Drive Extension/Industrial Drive Relocation Project; 5. Payment to Carmichael Construction in the amount of $27,547.00 for Fort McHenry Restrooms - Whispering Oaks Park; 6. Payout #3 to Various Sub-Contractors on Mass Barn Renovation Project, totalling $94,022.25; 7. Amended Request for Proposal - Comprehensive Plan Update - To include Plan Commission Chair Person as a member of the Building and Zoning Interview Committee; 8. Smith Engineering Proposal for Preliminary Engineering - Shamrock Lane Traffic Signal; 9. Monthly Treasurer's Report; 10. Monthly Budget Report; 11. List of Bills, as follows: General Fund CHECK# VENDOR NAME AMOUNT 87279 CRESCENT ELECTRIC SUPPLY $ 145.17 87280 D & J AUTOMOTIVE SUPPLY $ 253.45 87281 MCHENRY AUTO PARTS $ 1144.43 87282 MCHENRY COUNTY SUPPLY INC $ 246.96 87283 MCHENRY LUMBER $ 312.10 87291 BJORKMAN'S ACE HARDWARE $ 680.13 87292 ACME BRICK & SUPPLY CO $ 566.50 87293 DAN ADAMS STEEL SERV INC $ 115.38 87294 R A ADAMS ENTERPRISES INC $ 162.38 87295 ADVANTAGE COMPUTER SUPPLY $ 109.06 87296 ALLPRINT $ 618.90 87297 AMER ACADEMIC SUPPLIERS $ 649.46 87298 AMERITECH $ 64.91 87299 AMERITECH CREDIT CORP $ 1259.46 87300 ARROW UNIFORM RENTAL INC $ 217.80 87301 BADGER UNIFORMS $ 1589.10 87302 THE BARN NURSERY $ 176.56 87303 BATTERY NETWORK INC $ 49.95 87304 BAXTER & WOODMAN $ 2500.00 87305 DON BENTZ $ 120.00 87306 BONCOSKY OIL COMPANY $ 3670.36 87307 BOTTS WELDING & TRK SERV $ 47.80 87308 PHILLIP E BRADY & ASSOC $ 915.00 87309 BURGESS ANDERSON & TATE $ 789.88 87310 BURNS INDUSTRIAL SUPPLY $ 57.74 87311 BURRIS EQUIPMENT CO $ 119.69 87312 BUSS FORD SALES $ 431.83 87313 CELLULAR ONE - CHICAGO $ 314.17 87314 SUSAN CHRISTENSEN $ 243.70 87315 DAVID CHRISTOPHER $ 40.00 87316 COMARK GOVT EDUCATION INC $ 136.74 87317 COMED $ 9616.66 87318 COMED $ 2156.22 87319 COMMUNICATIONS REVOLVING $ 425.00 87320 CONE KALB WONDERLICK $ 13739.42' 87321 CONTRACTING & MATERIAL CO $ 107.37 87322 COUNTRYSIDE FLOWER SHOP $ 35.64 87323 CRAFT CONCRETE PRODUCTS $ 1206.40 87324 EBY-BROWN CO $ 42.76 87325 ED'S RENTAL & SALES INC $ 126.00 87326 RAY FELTSON $ 225.00 87327 GORDON FLESCH COMPANY INC $ 113.18 87328 FOTO FAST $ 34.32 87329 FOXCROFT MEADOWS INC $ 193.20 87330 FOX VALLEY SYSTEMS INC $ 142.50 87331 GEORGE P FREUND INC $ 357.76 September 17, 1997 Page 2 87332 FREUND INTERNATIONAL $ 150.44 87333 GATEWAY2000 $ 2566.00 87334 WILLIAM J GITZKE D/B/A $ 548.60 87335 THE GLASS BARN $ 529.57 87336 GROWER EQUIPMENT & SUPPLY $ 90.60 87337 HARM'S FARM $ 5.00 87338 CAROL HOLIAN $ 60.45 87339 IACP $ 35.00 87340 ICI PAINTS $ 420.00 87341 INNOVATIVE PACKAGING INC $ 268.22 87342 JEPSEN TIRE ZMT INC $ 221.00 87343 JEWEL FOOD STORES $ 6.47 87344 TED JUSKE $ 20.00 87345 JUST FOR FUN ROLLER RINK $ 3095.28 87346 KAR PRODUCTS $ 216.85 87347 ADOLPH KIEFER & ASSOC $ 307.66 87348 KIRCHNER FIRE $ 1248.75 87349 KNUTHS SPORT & OFFICE $ 14.00 87350 KROHN LAWN & LANDSCAPE $ 8785.00 87351 LAKE MGMT CONSULTANTS INC $ 4000.00 87352 GARY LANG PONTIAC- $ 257.29 87353 LEACH ENTERPRISES INC $ 561.04 87354 LEONARDI'S FOOD $ 394.15 87355 LETN $ 388.00 87356 GERALD LUBBEN $ 140.00 87357 M & M PATIO STONE COMPANY $ 345.00 87358 MAIN PAINT & DECORATING $ 14.00 87359 PETE MERKEL $ 34.07 87360 MEYER MATERIAL COMPANY $ 256.35 87361 ANTHONY A MILITANO $ 26.25 87362 MIRACLE RECREATION EQUIP $ 338.93 87363 MUNICIPAL CLERKS OF $ 375.00 87364 THOMAS MCCARTHY $ 1428.00 87365 MCHENRY COUNTY COLLEGE $ 25.00 87366 MCHENRY COUNTY RECORDER $ 2.00 87367 MCHENRY FIRESTONE $ 329.00 87368 MCHENRY COMMUNITY SCHOOL $ 1456.00 87369 MCHENRY COMMUNITY HIGH $ 1240.00 87370 MCHENRY TOWNSHIP ROAD DIS $ 3368.80 87371 NORTHWEST AUTO ELECTRIC $ 48.00 87372 NORTHWEST ELECTRICAL $ 694.95 87373 NORTHWEST HERALD $ 1676.18 87374 NORTHWESTERN ILLINOIS $ 50.00 87375 OMNI ROSEN HOTEL $ 633.60 87376 OTIS ELEVATOR COMPANY $ 88.23 87377 PETALS & STEMS $ 44.00 87378 PETERSEN SAND & GRAVEL $ 2100.40 87379 P F PETTIBONE & CO $ 36.10 87380 PRECISION SHARPENING & $ 138.24 87381 PROSAFETY INC $ 107.78 87382 QUINLAN PUBLISHING CO INC $ 127.00 87383 RADIO SHACK $ 47.24 87384 REX AUTO BODY $ 2297.59 87385 R & N TRUCKING INC $ 150.00 87386 ROC CONSTRUCTION SUPPLY $ 122.55 87387 ROCKFORD INDUSTRIAL $ 93.82 87388 MATT ROGERS $ 31.72 87389 R & T SPECIALTY INC $ 110.00 87390 SCAN-AM $ 77.50 87391 DON SCHATZ $ 150.00 87392 SEARS $ 126.53 87393 SHERMAN MECHANICAL INC $ 236.00 87394 ROBERT J FRY D/B/A $ 3466.00 87395 SKOKIE VALLEY ASPHALT CO $ 1640.85 87396 SMITH ENGINEERING CONSULT $ 1356.60 87397 SOME OTHER NUTS $ 23.07 87398 HENRY A ST CLAIR $ 120.00 87399 STANS OFFICE MACHINES INC $ 302.95 87400 THOMPSON ELEVATOR $ 50.00 87401 TOWN & COUNTRY LANDSCAPE $ 58.50 87402 TODD TROCKI $ 120.00 87403 UNITED LABORATORIES $ 244.74 87404 UNITED PARCEL SERVICE $ 14.56 87405 WAL-MART STORES INC $ 634.19 87406 WARNING LITES OF ILLINOIS $ 284.39 87407 WASTE MANAGEMENT NORTH $ 3575.00 87408 WEARGUARD $ 80.97 87409 WOODWARD FORD-MERCURY INC $ 15.43 87410 WORLD CLASS TOURS $ 3600.00 87411 JIM ZASADA $ 120.00 87412 ZUKOWSKI'ROGERS FLOOD & $ 5641.80 87413 BISSA, CYNDY $ 25.00 87414 CAHA, SHARI $ 106.00 87415 CROW, TRINA $ 9.00 87416 DOSTER, SARA $ 28.00 87417 FAITH, LORNA $ 56.00 87418 GFOA $ 65.95 87419 HIATT, LINDA $ 7.00 87420 HOME STATE BANK $ 30.00 87421 HEINZELMANN, MARY SUE $ 26.00 87422 IGFOA $ 61.00 87423 KAMINS, WILLIAM $ 108.00 87424 MARSH, WALTER $ 7.00 87425 MUNICIPAL CLERKS OF IL $ 50.00 87426 MEJIA, DYANNA $ 67.20 87427 MCHENRY COUNTY TOWNSHIP $ 20.00 87428 ROGALLA, AILEEN $ 7.00 87429 SOUTHGATE FAMILY HAIR $ 30.00 87430 SEBASTIAN, KATHY $ 7.00 87431 TEGTMEIER, BARBARA $ 9.00 Report Totals 111093.44 Water/Sewer Fund CHECK# VENDOR NAME AMOUNT 13783 MCHENRY AUTO PARTS $ 147.94 13784 CRESCENT ELECTRIC SUPPLY $ 49.69 13785 D & J AUTOMOTIVE SUPPLY $ 9.67 13787 BJORKMAN'S ACE HARDWARE $ 113.99 13788 AMERITECH CREDIT CORP $ 117.54 13789 AQUAPREP $ 584.64 13790 ARROW UNIFORM RENTAL INC $ 321.75 13791 BONCOSKY OIL COMPANY $ 319.84 September 17, 1997 Page 3 13792 BOTTS WELDING & TRK SERV $ 35.50 13793 BURGESS ANDERSON & TATE $ 45.85 13794 A W CHESTERTON COMPANY $ 247.42 13795 COMED $ 26487.74 13796 COMED $ 92.30 13797 CRAFT CONCRETE PRODUCTS $ 62.50 13798 D'ANGELO NATURAL SPRING $ 57.15 13799 DEZURIK $ 1150.72 13800 ED'S RENTAL & SALES INC $ 23.50 13801 GEORGE P FREUND INC $ 17.90 13802 GASVODA & ASSOCIATES INC $ 187.80 13803 HACH COMPANY $ 211.25 13804 ICI PAINTS $ 65.96 13805 GARY LANG PONTIAC- $ 83.53 13806 LEACH ENTERPRISES INC $ 86.56 13807 MAIN PAINT & DECORATING $ 25.92 13808 METROPOLITAN INDUSTRIES $ 293.76 13809 MEYER MATERIAL COMPANY $ 439.78 13810 MITCHELL BUICK-OLDS GMC $ 187.00 13811 MCHENRY ANALYTICAL WATER $ 288.00 13812 MCHENRY ELECTRIC CO INC $ 14.27 13813 NORTHERN ILLINOIS GAS $ 428.26 13814 PETERSEN SAND & GRAVEL $ 210.60 13815 MICHAEL REID $ 53.24 13816 ROCKFORD INDUSTRIAL $ 32.21 13817 UNITED PARCEL SERVICE $ 10.89 13818 U S FILTER LAKE BLUFF $ 705.60 13819 WOODLAND RECYCLING & $ 2191.50 Report Totals 35401.77 Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. ti-'- Absent: None. Motion carried. EMPLOYEE HEALTH INSURANCE PRESENTATION-SCOTT SMIRICKY THE SPLINTER GROUP The City of McHenry's Insurance Broker Scott Smiricky of the Splinter Group addressed Council noting the prior Council had requested a semi-annual review of the City's Employee Health Plan and claims performance. Mr. Smiricky explained the difference between the specific and aggregate insurance coverage noting specific insurance is the insurance which pays for individual claims exceeding $30,000 and the aggregate insirance is the insurance which caps the program's total claims expenditure. He also informed Council the City's current Health Plan Coverage and Claims Administrative Agreements were renewed during the January 8, 1997, regularly scheduled Council Meeting. At this time additional quotes for a fully funded insurance program were solicited from Blue Cross/Blue Shield of Illinois for comparison purposes. However, Blue Cross/Blue Shield declined a quotation as they could not match the City's current plan coverage. Mr. Smiricky also noted that the 1996-1997 insurance costs still showed a $26,000 savings from the 1994-1995 Blue Cross/Blue Shield quoted renewal rates. Mr. Smiricky also informed Council this year's Employee Health Plan was extended at the suggestion of City Auditor John Eder by an additional two months to coincide more accurately with the City of McHenry's Fiscal Year. In addition, the City of McHenry's Life Insurance carrier was changed from Sun Life of Canada to U.S. Life of New York. Plan coverage is the same, however, Sun Life increased premium costs to $.30/$1 ,000 of coverage and U.S. Life quoted $.27/$1 ,000 of coverage. Mr. Smiricky stated in response to a request from Staff, an informational seminar for City employees was conducted by the claims administration company, Health Plan Management. Health Plan Management, in an attempt to increase service levels, assigned in July, a single specific claims adjustor whose sole responsibility is to process all City of McHenry health claims. The Flex Program has also been revised to insure a more rapid payment to participating employees. A brief question and answer period followed. In response to an inquiry by Alderman Murgatroyd, Mr. Smiricky explained run-in claims were those claims incurred prior to February 1 st but submitted for payment after February 1 st. City Administrator Lobaito responding to Alderman Bolger's inquiry regarding employee satisfaction, responded the employees appeared to be much happier overall. Council thanked Mr. Smiricky for his presentation and attendance. Mr. Smiricky stated any further questions or information could be addressed through City Administrator Lobaito or himself. September 17, 1997 Page 4 GREEN STREET DOWNTOWN REVITALIZATION PRESENTATION - GREEN STREET MERCHANTS McHenry Area Chamber of Commerce Executive Director Deborah Harr and Cone, Kalb & Wonderlick Architect, Dennis Wonderlick, were in attendance. Mr. Wonderlick addressed Council providing a brief explanation of the project's inception and development. He noted the original scope of the project was from Route 120 south to the Boone Creek Bridge. The project's scope was expanded, however, from Route 120 north to Pearl Street and south to Waukegan Road. Developmental meetings with Staff proved the expanded project too expensive, even with City crews providing much of the labor force. The project being presented for Council approval this evening is the original project from Route 120 south to Boone Creek Bridge. Mr. Wonderlick noted the projected cost of this project was within the $150,000 budget amount. Letters of commitment from Green Street property owners were distributed stating the property owners intent to improve their individual properties in conjunction with the Downtown Redevelopment of Green Street by the City. Mr. Wonderlick presented the proposed project noting Phase I would be executed by City forces and includes the purchase and installation of street lights, the cutting of pavement for a new conduit, the in installation of the conduit in related wiring and temporary patching of the pavement. Phase II will being in the Spring of 1998 and includes the removal of the temporary pavement, patching pavement to City standards, replacement of curbs, and the construction of the planted areas along Green Street. Mr. Wonderlick stated Staff has reviewed the proposed project and has approved of all the presented improvements. A lengthy discussion followed regarding the placement, installation and selection of street lights. It was noted the street lights, although not the same, are similar in design to those installed on Riverside Drive, not one parking space will be lost due to the landscaping on Green Street, the Green Street Redevelopment Committee will remain in existence, and Mr. Wonderlick will be available to all Green Street property owners for property facade improvement assistance. Alderman Glab suggested Council consider maintaining uniformity with regard to the purchase of street lights. Ms. Harr also noted the McHenry Rotary's commitment to design and construct the pavilion in Neumann Park. Motion by McClatchey, seconded by Murgatroyd, to approve the Green Street Downtown Redevelopment Plan as outlined by Architect Dennis Wonderlick from Route 120 south to the Boone Creek Bridge for approximately $138,000. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. A brief discussion occurred noting the possibility of extending the installation of street lights south to Waukegan Road. Alderman Baird suggested the possibility of extending the lights north toward the new Green Street Park. Staff noted the substantial increase in expense associated with an extension north. Staff was instructed to keep Council informed as to the progress of this project. MUNICIPAL CENTER PARKING LOT - REPAIR AND MAINTENANCE City Administrator Lobaito stated in response to Alderman Glab's request, Staff investigated the cost of having the Municipal Parking Lot slurry sealed. He noted the 1997-1998 Budget reflects no expenditure for this type of project. A quote in the amount of $9,1 16.96 was obtained from A.C. Paving Striping Company, Inc. The main driveway and the Police parking area are not incorporated within this cost as the curing time prohibits 24-hour/day access required by the Police Department. City Administrator Lobaito noted the entire parking lot needed to be surfaced, not just slurry sealed which would cost substantially more money, in the $40,000-$50,000 range. Alderman Baird noted prior Council had eliminated this project from both the 1995-1996 and the 1996-1997 Budget. Some discussion followed with Alderman Glab noting the need to keep the Municipal Building looking its best, as it sets the standard for the community. September 17, 1997 Page 5 Motion by Glab, to direct Staff to include the complete resurfacing of the Municipal Building Parking Lot in the 1998-1999 Budget. Motion died for lack of a second. Mayor Cuda noting no formal motion was required, directed Staff to include this project in the 1998-1999 Budget. Alderman Glab suggested the Public Works Committee investigate the feasibility and scope of this project further. Motion by Glab, seconded by McClatchey, to direct the Public Works Committee review the feasibility and scope of the resurfacing of the Municipal Building Parking Lot further. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay; None. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT - MISCELLANEOUS SEWERAGE SYSTEM REPAIRS Director of Public Works Batt presented the Engineering Services Agreement for Miscellaneous Sewerage System Repairs commonly referred to as the Anne Street Lift Station Repairs. He noted language revisions had been suggested, prepared, and approved by City Attorney McArdle and City Engineers Baxter & Woodman. He also noted in the future a form contract will be used between the City of McHenry and City Engineers Baxter & Woodman to be customized by a Scope of Work Provision. The current Engineering Services Agreement for the Anne Street Lift Station is in an amount not to exceed $15,500. Motion by Bolger, seconded by Murgatroyd, to approve and authorize the execution by the Mayor and City Clerk of the Engineering Services Agreement between the City of McHenry and City Engineers Baxter & Woodman for Miscellaneous Sewerage System Repairs in an amount not to exceed $15,500. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Alderman Murgatroyd, noting these were amendments to already existing contracts, requested Staff provide Council with copies of the original agreements as well as the amendments. Staff concurred. ENGINEERING SERVICES AGREEMENT-CONSTRUCTION OF SOUTH WASTEWATER TREATMENT PLANT Director of Public Works Batt presented the Engineering Services Agreement for improvements to the Expansion of the South Wastewater Treatment Plant for Resident Engineering in an amount not to exceed $270,000 with City Engineers Baxter & Woodman. It is the recommendation of Staff to approve the Engineering Services Agreement. Motion by Murgatroyd, seconded by Baird, to approve and authorize the Mayor and City Clerk's execution of the Engineering Services Agreement between the City of McHenry and City Engineers Baxter &Woodman for Improvements to the Expansion of the South Wastewater Treatment Plant for Resident Engineering in an amount not to exceed $270,000. Voting Aye: Bolger. Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. In response to Alderman Baird's request for clarification, Director Batt noted any engineering overtime costs incurred if caused by the contractor would in turn be reimbursed the City by the contractor. September 17, 1997 Page 6 MAYOR STATEMENT AND REPORTS The Mayor stated he had no statement or reports for this evening's Council Meeting. COMMITTEE REPORTS Parks and Recreation Committee Chairman Alderman Baird reported the Committee had met on Tuesday, September 16, 1997, with the first of two architectural firms, Sente and Rubel, to investigate and research the feasibility of constructing a Recreational Center. He noted the minutes would be forthcoming as well as additional information on the second interview. Finance Committee Chairman Alderman Murgatroyd rescheduled the Finance Committee Meeting from September 29, 1997 to Wednesday, October 8, 1997 at 7:00 p.m. in the Aldermen's Conference Room. STAFF REPORTS Director of Public Works Batt informed Council the Illinois Department of Transportation has stated in writing their intent to improve the operation of existing signalized intersections in Northeastern Illinois. As part of the planned improvements a closed loop signal system will be installed within the corporate limits of the City of McHenry on U.S. Route 31 from Grove Avenue to McCullom Lake Road and on U.S. Route 120 from Meadow Lane to River Road. Construction is scheduled for 1997 through 1998. No local funding will be required for this work, except for the installation of emergency vehicle equipment requested by the McHenry Township Fire Protection District. City Administrator Lobaito also noted signal maintenance will be transferred from the City of McHenry to the Illinois Department of Transportation. Director of Parks and Recreation Merkel reported the next Parks and Recreation Committee Meeting with the second architectural firm will be scheduled for early October. City Administrator Lobaito informed Council the Colomer Annexation on North Route 31 is scheduled for the October 1 , 1997 regularly scheduled Council Meeting. A September 24, 1997 Meeting is also scheduled with representatives from the Fish and Wildlife Department, Mike Magnuson of the McHenry County Transportation Department, and Director Pete Merkel to discuss the Wetlands Maintenance Agreement between the City of McHenry and the Army Corps of Engineers in conjunction with the Bull Valley Arterial Project. City Administrator Lobaito noted Mr. Magnuson still anticipates the project being bid in 1997. City Clerk Althoff reminded Council to submit their McHenry County Municipal Association reservations as soon as possible. NEW BUSINESS Council had no new business items to discuss. EXECUTIVE SESSION Motion by Bolger, seconded by Murgatroyd, to go into Executive Session to discuss Potential Litigation. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:15 p.m. '1 Motion by Bolger, seconded by Murgatroyd, to go back into Open Session. Voting Aye: Bolger, Glab, McClatchey, Murgatroyd, Baird. Voting Nay: None. Absent: None. Motion carried.