HomeMy WebLinkAboutMinutes - 01/19/2015 - City Council (2) REGULAR MEETING
�- January 19, 2015
Mayor Low called the regularly scheduled January 19, 2015 meeting of the McHenry City Council to
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer,
Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of
Economic Development Martin, Director of Finance Lynch, Supervisor of Public Works Stull, Chief of
Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Director of Public
Works Schmitt.
Mayor Low invited the members of Boy Scout Pack 214 Webelos to lead the Pledge of Allegiance.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PRESENTATION OF CHARACTER COUNTS! RECOGNITION AWARDS
Mayor Low introduced Alderman Condon, Chairman of the CHARACTER COUNTS! Coalition.
Alderman Condon informed Council and individuals in attendance that Mr. Derek Galvicious has
been nominated by Carl Vallianatos for a CHARACTER COUNTS! Recognition Award. Mr. Galvicious holds
the position of musical director in the Fine Arts Department at both McHenry West High School and
McHenry East High School campuses.
Mr. Vallianatos stated it was a pleasure nominating Mr. Galvicious. Mr. Galvicious has been the
director of vocal music for the past 13 years. He is well regarded by his peers and his students and takes
great pride in his work. Two of the more well-known events in which his students have performed
recently are the Veterans Memorial Day event and the McHenry Community Fellowship Breakfast.
Mr. Galvicous addressed Council. He stated that it was by coincidence that he ended up
teaching in McHenry, but loves teaching in the community and is happy that he ended up here. He
stated that he is humbled and honored to receive the CHARACTER COUNTS! Recognition Award
Mayor Low thanked Mr. Galvicious for everything he does for the community.
PUBLIC INPUT SESSION
Scott Curry, 5802 Amherst, McHenry, addressed Council regarding new retail business and the
proposed McHenry Recreation Center.
Mayor Low stated that Item F on the Consent Agenda, approval of the November 17, 2014 City
Council meeting minutes, would be pulled from the Agenda and considered at a future Council meeting.
CONSENT AGENDA
A. Approval of an Intergovernmental Agreement between the County of McHenry, City of Crystal Lake, City of Harvard,
City of Marengo, City of McHenry, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood
and Village of Lakewood for General Public Dial-a-Ride Transit Service in 2015;
B. Approve a request to publicly bid for the construction of Knox Drive Extension;
C. Approval of the Mayor's execution of Plat of Dedication transferring ownership of a small amount of additional right-
of-way (approximately 50' x 60' x 35') located at the northeast corner of Green Street and Charles J. Miller Road to
McHenry County to facilitate the construction and roadway improvements project on Charles J.Miller Road;
Regular Meeting
Page 2
January 19,2015
D. Approve a request from Nicor Gas Company and authorize the Mayor's execution of a Grant of Easement for a strip of
L land 10 feet wide along the east side of Knox Drive between Bank Drive and Municipal Drive;
E. Approval to correct a scrivener error in the City Council minutes of December 15, 2014, located on page 3, at
paragraph 1 in sentence 2;
G. Approval of December 1,2014 City Council meeting minutes;
H. Approval of January 5,2015 City Council meeting minutes;
I. Approval of As Needed Checks
AT&T 2,145.71
BANKCARD PROCESSING CENT 3,120.20
BLUE CROSS BLUE SHIELD O 130,946.56
COMCAST CABLE 225.92
COM E D 105.87
FOP UNITS 1/II 2,085.50
ILLINOIS DEPARTMENT OF P 100.00
KIMBALL MIDWEST 74.05
LEATHERS&ASSOCIATES IN 4,455.00
LEGALSHIELD 64.75
MCHENRY COUNTY CHIEFS OF 150.00
MCHENRY POLICE OFFICER'S 702.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 192.00
N W BOCA 60.00
POSTMASTER MCHENRY IL 1,500.00
STAPLES ADVANTAGE 115.24
TEAM NMP 500.00
UNITED PARCEL SERVICE 158.79
UNITED WAY OF MCHENRY CO 156.00
VERIZON WIRELESS 141.07
W E F 166.00
GRAND TOTALS 147,206.99
FUND TOTALS
GENERAL FUND 10,350.98
DEVELOPER DONATION FUND 4,455.00
WATER/SEWER FUND 827.62
EMPLOYEE INSURANCE FUND 130,946.56
INFORMATION TECHNOLOGY FUND 626.83
TOTALS 147,206.99
J. Approval of List of Bills.
ACE HARDWARE,BJORKMAN'S 1,250.99
ADAMS ENTERPRISES INC,R 339.97
ADAMS STEEL SERVICE INC 6,166.40
AIRGAS SAFETY INC 262.79
ALEXANDER EQUIPMENT COMP 336.50
AQUAFIX 257.52
ARIES INDUSTRIES INC 729.26
AT&T 2,346.41
B&W CONTROL SYSTEMS INTE 1,406.93
BAKER&SON CO,PETER 956.80
BATTERIES PLUS#456 33.95
BATTERIES PLUS LLC 319.20
BAXTER&WOODMAN 600.00
BEGGS,KEVIN 34.42
BERKHEIMER CO INC,G W 735.46
BK BOAT AND SLEDS 30.00
BURRAFATO,SALVATORE 2,263.91
CASSIDY TIRE&SERVICE 910.72
COMCAST CABLE 513.95
COMED 3,115.96
CONCRETE SOLUTIONS CORP 743.00
CONSTELLATION NEWENERGY 66,295.83
COURTYARD PEORIA DOWNTOW 280.24
CRESCENT ELECTRIC SUPPLY 550.24
D'ANGELO NATURAL SPRING 33.00
Regular Meeting
Page 3
January 19,2015
DAWSON,CHRISTINE 1,636.29
DOCUMENT IMAGING DIMENSI 716.09
DODGE,SARAH 28.88
DOHENY COMPANIES INC,JA 148.79
DREISILKER ELECTRIC MOTO 226.99
DUECO INC 88.24
DULTMEIER SALES INC 416.94
EBY GRAPHICS INC 30.00
ED'S AUTOMOTIVE/JIM'S MU 182.00
FAST EDDIES CAR WASH 128.64
FEES,DAVID W 101.64
FOX VALLEY FIRE&SAFETY 195.00
FOX WATERWAY AGENCY 40.00
FOXCROFT MEADOWS INC 397.00
GALLS LLC 74.95
HAWKINS INC 2,888.09
HRGREEN 52,793.48
ILLINOIS AUDIO PRODUCTIO 135.00
ILLINOIS FBI NA 75.00
ILLINOIS SECTION AWWA 500.00
INTERSTATE BILLING SERVI 573.70
J G UNIFORMS INC 57.28
JENSEN,TED 201.97
L&S ELECTRIC INC 950.00
LESNIAK,SHARON 888.60
LETIZIA,VICKY 50.00
LEXISNEXIS 119.00
LILLEENG,MICHAEL D 2,400.00
MARTIN,DOUG 4.57
MCCAFFERTY,BRITTANY 564.00
MCCANN INDUSTRIES INC 303.92
MCHENRY ANALYTICAL WATER 120.00
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY COUNTY RECORDER 1,363.00
MCHENRY FIRESTONE 128.16
MEADE INC 1,223.17
MID AMERICAN WATER OF WA 4,040.25
MIDWEST HOSE AND FITTING 10.60
MINUTEMAN PRESS OF MCH 29.20
MOTOROLA SOLUTIONS-STA 20,054.00
NAPA AUTO PARTS MPEC 1,923.87
NATIONAL SALT SUPPLY 2,672.50
NBS CALIBRATIONS 110.00
NEUMANN JR,EDWARD J 500.00
NICOR GAS 709.99
NORTH SUBURBAN WATER 80.00
NORTHERN TOOL&EQUIPMEN 160.79
NORTHWEST ELECTRICAL SUP 132.78
NORTHWESTERN UNIVERSITY 2,100.00
PATRIOT ESTATES 149.02
PETROLIANCE LLC 7,668.76
PETROW,STEPHANIE S 50.00
PETTIBONE&CO,P F 619.10
PITNEY BOWES 987.44
PROSH RED SECURITY 53.00
RNOW INC 1,146.99
ROSE,JEFFREY T 993.75
SCHATZ,DONALD 195.00
SCHMITT,JON 16.00
SCHULHOF COMPANY 404.97
SHAW MEDIA 630.20
SICALCO 2.586.78
ST PAULS EPISCOPAL CHURC 254.40
STANS OFFICE TECHNOLOGIE 419.48
Regular Meeting
Page 4
January 19,2015
STAPLES ADVANTAGE 622.32
TYLER TECHNOLOGIES 16,000.28
US BANK EQUIPMENT FINANC 963.00
USA BLUEBOOK 135.20
VALENTINES REPAIR 5.00
VERIZON WIRELESS 1,805.34
WASTE MANAGEMENT 3,710.00
WASTE MANAGEMENT OF WI P 9,614.26
WATER SOLUTIONS UNLIMITE 5,697.50
WOODSTOCK POWERSPORTS 702.42
ZERO WASTE USA 584.80
FUND TOTALS
GENERAL FUND 83,365.87
ALARM BOARD FUND 195.00
MOTOR FUEL TAX FUND 6,795.70
CAPITAL IMPROVEMENTS FUND 52,793.48
CAPITAL EQUIPMENT FUND 16,000.28
WATER/SEWER FUND 84,510.85
INFORMATION TECHNOLOGY FUND 2,252.71
RETAINED PERSONNEL ESCROW 500.00
TOTALS 246,413.89
Motion by Wimmer, seconded by Santi, to approve the Consent Agenda, as amended.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent:None.
Motion carried.
PUBLIC WORKS COMMITTEE RECOMMENDATIONS: APPROVAL OF RESOLUTION DEDICATING
THE INTERSECTION OF FREUND AVENUES AND WEST ELM STREET AS"HONORARY JOHN J. SHAY WAY"
City Administrator Morefield informed Council that a request for an Honorary Street Sign has
been submitted for John J. Shay. The request was submitted by The Reverend Paul White of The Church
of Holy Apostles. Mr. Shay was a resident of the McHenry/Johnsburg area from 1940 until his death in
2014. The dedication is proposed at the intersection of Freund Avenue and West Elm Street. Mr.
Morefield summarized a few examples of Mr. Shay's service to the community.
City Administrator Morefield stated that on January 5, 2015, the Public Works Committee
unanimously recommended approval of the designation for an Honorary Street Sign for John J. Shay.
Motion by Santi, seconded by Condon, approve the Resolution, as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent:None.
Motion carried.
APPROVAL OF THE FOLLOWING PLANNING & ZONING COMMISSION RECOMMENDATIONS RELATED
TO THE CONSTRUCTION AND OPERATION OF CVS/PHARMACY MCHENRY LOCATED AT 3900 WEST
ELM STREET(NORTHWEST CORNER OF FRONT STREET AND ELM STREET
1) ORDINANCE GRANTING A VARIANCE FROM THE SUBDIVISION
CONTROL & DEVELOPMENT ORDINANCE TO EXCEED THE MAXIMUM
Regular Meeting
Page 5
January 19,2015
DRIVEWAY SLOPE AND PRELIMINARY & FINAL PLAT OF SUBDIVISION
FOR CVS/PHARMACY MCHENRY
2) CONDITIONAL USE PERMIT TO ALLOW A DRIVE-IN ESTABLISHMENT ON
THE SUBJECT PROPERTY WITH VARIANCES
City Administrator Morefield informed Council that Staff has been working with CVS Pharmacy
for several years to find a suitable location for the business. CVS has been negotiating and completing
due diligence on the property located at the northwest corner of Front Street and Elm Street (the
"Subject Property") for more than a year. CVS Pharmacy's real estate contract encompassed
approximately a 3-acre site.
Due to several site specific challenges relating to topography, several existing easements,
including parking and access, CVS has found it necessary to acquire more property and demolish more
buildings than originally anticipated. The end result will be a new 13,225 square foot pharmacy with
accompanying drive-in establishment. The proposal does not include demolition of the portion of the
building which currently houses Merlin Muffler, but does include razing 3918 Elm Street, which adjoins
the Merlin Muffler business.
CVS is proposing to subdivide the 3-acre site into two lots and sell back to Merlin Muffler Lot 2
on the proposed plats of subdivision. Lot 1 would encompass the entire CVS development. In addition to
requesting preliminary and final plat of subdivision approval, CVS is requesting a variance from the
Subdivision Control and Development Ordinance pertaining to exceeding the maximum driveway slope
permissible under the Ordinance, as well as a condition use permit to allow a drive-in establishment and
various variances from the Zoning Ordinance.
CVS would also like the ability to sell packaged alcohol and will be pursuing a liquor license
through the City at a later date, prior to the opening of the new store, but after the property
entitlement process is completed, construction is underway and more specific information regarding the
building operations is determined. CVS would like to have the new store open by early fall 2015.
City Administrator Morefield noted that while there are two separate ordinances, they can be
voted on with one motion.
Mr. Mark Bettenhausen, Vice President of Real Estate for TM Crowley & Associates,
representing CVS Pharmacy, approached the podium and addressed questions presented by Council.
Alderman Glab and Alderman Schaefer expressed concerns with traffic.
Responding to an inquiry from Alderman Wimmer, Mr. Bettenhausen stated that CVS would like
to begin demolition in Marcy 2015.
Mayor Low noted that the location of the property is a challenge for development. She
acknowledged concerns expressed by Council members as valid, however, pointed out that the traffic
issues are IDOT's jurisdiction.
Responding to Alderman Condon's concerns regarding the vagueness of the language
concerning the variances, Director of Economic Development Martin stated that the language is worded
Regular Meeting
Page 6
January 19,2015
in such a way as to cover anything that may have been missed with such a challenging project. He
assured Council that despite the vague language, everything will still be required to be in conformance.
Responding to Alderman Santi's concerns regarding the left hand turn lane, Attorney Peter
Basos indicated that CVS is amenable to working with Staff regarding restrictive signage for turning.
Motion by Condon, seconded by Wimmer, approving the Ordinance granting a variance to
exceed the maximum driveway slope and Preliminary & Final Plat of Subdivision for CVS/Pharmacy
McHenry, located at 3900 West Elm Street and approving a condition use permit to allow a drive-in
establishment on the subject property with variance.
Voting Aye: Blake, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab, Schaefer.
Absent:None.
Motion carried.
CONDITIONED UPON APPROVAL OF AGENDA ITEM NO. 9: APPROVAL OF AN ORDINANCE
AUTHORIZING THE MAYOR'S EXECUTION OF AN ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT
BETWEEN THE CITY OF MCHENRY AND CVS/PHARMACY
City Administrator Morefield reiterated to Council that in 2011 the City of McHenry entered into
an Economic Incentive Agreement with Regency Centers to facilitate the completion of the former
Dominick's building at the north half of the McHenry Commons Shopping Center adjacent to Richmond
Road. Regency Centers received a rebate in the amount of 1% of the gross sales generated annually by
Hobby Lobby and the City retains the .5% home rule sales tax generated from the annual revenue by
Hobby Lobby. The terms of the Agreement are such that it expires the earlier of any of the following to
occur:
1. The City's payment to Regency reaches the maximum total payment, $677,499.49;
2. The permanent closure of the Hobby Lobby store prior to Regency Centers receiving the
maximum total payment; or
3. Twenty years following the commencement date of the Agreement.
The purpose of the rebate was to offset a portion of the costs incurred, which exceeded
$1,000,000, converting approximately 53,000 square feet of vacant retail space, formerly occupied by
Dominick's, so that Hobby Lobby could move in to the property.The remaining 23,000 square feet of the
same building is occupied by Goodwill of Northern Illinois, but only redevelopment costs attributed to
the 53,000 square feet were factored into the Incentive Agreement.
City Administrator Morefield noted that Dominick's closed in 2007 and the building stood vacant
for four years.
CVS Pharmacy has been undertaking the redevelopment of the northwest corner of Elm Street
and Front Street. The costs associated with the project are significant. In addition to the projected costs
of the redevelopment, an unexpected cost was incurred with the acquisition of the former Firestone
property. CVS completed their site plan and was preparing to move forward with the project without
the Firestone site, however, due to easements and the obligations associated with easements that had
been in place for more than 30 years, together with the shape and topography of the property, CVS had
to seek the purchase of the Firestone property approximately six weeks ago at a cost of$175,000.
Regular Meeting
Page 7
January 19,2015
CVS subsequently
q y performed a Phase I and Phase II environmental impact study on the
Firestone site to insure there is no contamination. No contamination exists, however, as part of the
project CVS needs to demolish the Firestone building and include the property as part of the
development. Additionally,the freestanding Firestone sign will be removed.
CVS is seeking to recoup the expense incurred in acquiring the Firestone property in the form of
a sales tax rebate because this was not a cost they originally anticipated. They had hoped to reach an
agreement with the owners of the Firestone site to modify the existing easement so both Firestone and
CVS could co-exist. Unfortunately, a mutually beneficial agreement could not be reached and CVS
entered into a purchase agreement with Firestone to purchase the property for$175,000.
City Administrator Morefield summarized the Economic Incentive Agreement, which includes A
50% sales tax rebate, which would be rebated to CVS annually by the City of McHenry for five years and
25% annually for the subsequent five years, up to a maximum reimbursement of$175,000, and includes
the following terms:
• Commencing on the effective date of the Agreement and ending on the earlier to occur of:
a) The City's maximum total payment to CVS (sales tax incentive maximum of
$175,000);
b) The permanent closure of CVS prior to CVS's receipt of the maximum total payment
(sales tax incentive maximum of$175,000);
c) December 31, 2025; or
d) Improvements to the Subject Property are not completed and a Certificate of
Occupancy obtained by December 31, 2015.
City Administrator Morefield noted that unlike the Regency Agreement the proposed CVS
Agreement is for a maximum of 10 years.
Staff believes the proposed Agreement is justified due to the extraordinary circumstances
surrounding the proposed redevelopment. The subject property is a key redevelopment site within the
City due to visibility, accessibility and the amount of traffic traversing the adjacent roadways. However,
it is a challenging site to redevelop due to the existing building that needs to be razed, topographical
considerations and the fact that it is extremely visible and adjacent to a City park (A. P. Freund Field).
CVS has not requested any type of financial rebate or incentive until the unanticipated purchase of the
Firestone property.
Motion by Condon, seconded by Santi, approving the Ordinance authorizing the Mayor's
execution of an Economic Incentive Agreement between the City of McHenry and CVS Pharmacy.
Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: Blake.
Absent:None.
Motion carried.
Regular Meeting
Page 8
January 19,2015
CONDITIONED UP APPROVAL OF AGENDA ITEM NO. 9: APPROVAL OF VARIANCES FROM THE SIGN
ORDINANCE FOR CVS/PHARMACY, LOCATED AT 3900 WEST ELM STREET TO ALLOW NINE WALL SIGNS
WITH A TOTAL AREA OF 228.26 SQUARE FEET AND ALLOW A DIRECTIONAL SIGN EXCEEDING THE
MAXIMUM PERMITTED HEIGHT BY.33 FEET
City Administrator Morefield informed Council that CVS Pharmacy has submitted a sign package
which includes ten wall signs totaling 505.92 square feet. By Ordinance the proposed CVS building is
permitted to have two wall signs not exceeding a total of 144 square feet. Therefore, a variance to allow
an additional 361.92 square feet and eight additional wall signs is required. Additionally, a variance to
allow each of the two proposed directional signs, to exceed three feet in height, is required. Each of the
proposed directional signs is 3.33 feet in height.
CVS is proposing a similar sign package as was approved for Walgreens. Staff supports the
variance requested to exceed the height permitted for directional signage, however, believes the
request for an additional 361.92 square feet of wall signage is excessive. Staff is recommending the wall
sign proposed on the west elevation "CVS/Pharmacy" be eliminated. This would reduce the wall sign
variance request from 361.92 square feet to 228.26 square feet total and also reduce the number of
wall signs from ten to nine. CVS has agreed to the reduction.
Motion by Schaefer, seconded by Santi, approving the sign variances from the Sign Ordinance to
allow the proposed CVS store to have a total of nine wall signs with a total area of 228.26 square feet
and to allow directional signs at the property located at 3900 Elm Street (northwest corner of Illinois
Route 31 (Front Street) and Illinois Route 120 (Elm Street))to exceed the maximum height by .33'.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent:None.
Motion carried.
APPROVAL OF PLANNING &ZONING COMMISSION RECOMMENDATION TO APPROVE AN ORDINANCE
GRANTING A CONDITIONAL USE PERMIT FOR AN ASSEMBLY USE TO ALLOW THE CONSTRUCTION OF A
17,000 SQUARE FOOT RECREATION CENTER WITH VARIANCES TO BE LOCATED AT 3636 MUNICIPAL
DRIVE
City Administrator Morefield stated that throughout the Agenda Supplement the figure of
17,000 square feet is used to describe the Conditional Use Permit and Variances for the recreation
center. However,the Council is requested to consider the approval of a request to advertise for bid for a
facility that is 18,200 square feet. City Administrator Morefield noted that at the time the project was
taken before the Planning and Zoning Commission the approximate facility size was 17,000 square feet.
Due to the fact that the increased size of the facility is less than 10% of the total facility size, the
proposed project remains within substantial conformance of the project presented and approved by the
Planning and Zoning Commission. Staff though it necessary to provide this information in order to
promote clarity and to avoid confusion when considering the two agenda items before Council.
The City is McHenry is proposing to construct a recreation center west of the Municipal Center.
The proposed recreation facility is the first building in a multi-phased master planned campus style
recreation oriented development, which will ultimately include a gymnasium and aquatic park/facility.
Identified in the City of McHenry Parks and Recreation Master Plan as a priority for the City by residents
�. and businesses, the recreation center would house City parks and athletic programs currently operated
Regular Meeting
Page 9
January 19,2015
from numerous facilities citywide. The proposed recreation center requires an additional Conditional
Use Permit for an assembly use, as defined in the Zoning Ordinance.
City Administrator Morefield informed Council that two variances are required to construct the
proposed recreation building. The first is to permit the two principal buildings and uses (Municipal
Center and proposed recreation center) on one zoning lot and a variance from the off-street parking
requirements. The site plan depicts 52 parking spaced for the proposed recreation center. The
recreation center is considered an assembly use, which requires .25 parking space/person design
capacity of the facility. The occupant loan for the proposed recreation center is approximately 545
persons, which equates to 136 required parking spaces in accordance with the City's Zoning Ordinance.
The current Municipal Center building is approximately 30,000 square feet and contains 140 parking
spaces.
Staff believes that granting the variances will not alter the character of the surrounding area nor
impair environment quality, property values or public safety/welfare, but will enhance the subject
property, and adjacent and surrounding properties in the immediate vicinity and the City as a whole.
City Administrator Morefield stated that the Planning and Zoning Commission recommended
approval by a 6-0 vote a Conditional Use Permit for an assembly use to allow the construction of an
approximately 17,000 square foot recreation center with the condition the subject property is
developed in substantial conformance with the site, landscape and architectural elevations submitted as
part of the application packet and that all requirement in Table 31 of the Zoning Ordinance have been
met; and, variances for the required off-street parking requirements and a variance to allow two
principal buildings on one zoning lot, with the condition that the subject property is developed in
substantial conformance with the site, landscape and architectural elevations submitted as part of the
application packet and that all requirement in Table 32 of the Zoning Ordinance have been met.
Motion by Schaefer, seconded by Peterson, approving the Ordinance granting a Conditional Use
Permit for an assembly use to allow the construction of an approximately 18,200 square foot recreation
center and variances from the required off-street parking requirements and a variance to allow two
principal buildings and uses on one zoning lot for the property generally located west of and including
the Municipal Center, north of Municipal Drive and east of Knox Drive, with the condition the subject
property is developed in substantial conformance with the site, landscape and architectural elevations
submitted as part of the application packet.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent:None.
Motion carried.
CONDITIONED UPON APPROVAL OF AGENDA ITEM NO. 12: APPROVAL TO ADVERTISE FOR BIDS FOR
CONSTRUCTION OF THE CITY OF MCHENRY RECREATION CENTER,TO BE LOCATED AT 3636 MUNICIPAL
DRIVE
City Administrator Morefield reiterated to Council that at the September 22, 2014 City Council
meeting Council was presented the final design concepts for the proposed McHenry Recreation Center.
Additionally, at that time a tentative budget and schedule were presented.
Regular Meeting
Page 10
January 19,2015
The proposed facility is a total of 18,200 square feet. At the heart of the recreation center is a
4,500 square foot fitness center. In addition to the fitness center there is over 6,000 square feet of
additional program space, including dance and fitness rooms and a large multi-purpose room. The multi-
purpose room can be divided to provide three individual classrooms or opened up to provide a large
community gathering room. Each of the dividable multi-purpose rooms opens out onto a large patio
space that currently views the open natural area and in the future would view the proposed aquatic
center. Spaces were designed to serve program needs but also with the ability to rent to residents or
community groups for parties or other events. Staff offices will be located in the new facility creating
additional space at the Municipal Center for Policy Department expansion. A larger lounge was also
designed to accommodate parent waiting for programs, as well as residents that may want to complete
some work tasks after their morning or evening workout. The second purpose for the slightly larger
lounge is to create the hub for future growth and expansion of the facility.
The anticipated schedule, if the request to advertise for bids is approved, is as follows:
• January 19, 2015: Notification to General Contracting firms regarding qualification results
and City Council permission to bid;
• January 20, 2015: Out to bid;
• February 3, 2015: 10:00 am—Optional Pre-Bid Meeting;
• January 20 to March 3: Bidding;
• March 3, 2015: 2:00 pm—Bids Due;
• April 6, 2015: Owner to award the contract and approval of the bond financing;
• May 2015: Construction to begin (weather permitting);
• February 16, 2016: Substantial completion; and
`- • March 18, 2016: Final completion.
Responding to an inquiry from Council, Deputy City Administrator Hobson explained the
methodology and reasons for the pre-qualification process. He stated that all parties involved in the
project wanted to be certain the City is working with a qualified contracting firm.
Motion by Wimmer, seconded by Peterson, directing Staff to move forward and advertise for
bids for construction of the McHenry Recreation Center, with the corresponding budget numbers
attached to the facility.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent:None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low stated that she had no Reports this evening.
COMMITTEE REPORTS
Regular Meeting
Page 10
January 19,2015
Alderman Condon informed Council that the Community Development Committee
meeting scheduled on January 26, 2015, at 6:00 pm, in the Alderman Conference Room has
been cancelled.
STAFF REPORTS
Chief of Policy Jones informed Council that he attended the McHenry Chief's Association
Annual Banquet on January 17, 2015. Detective Robert Roske was nominated for the McHenry
County Officer of the Year Award for work he performed on a residential burglary involving the
theft of multiple firearms. Detective Roske's investigation led to the arrest of the violent
offender and recovery of stolen property. Detective Roske received a plaque in recognition for
his efforts. Rightfully, the three officers that responded to the shooting of two officers in
Holiday Hills won the McHenry County Officer of the Year Award.
FUTURE AGENDA ITEMS
Alderman Glab requested that Staff look into construction signage at Green Street and
Illinois Route 120, and also going south on Richmond Road. It appears that drivers are not
paying attention to the signage.
ADJOURNMENT
Motion by Condon, seconded by Blake, to adjourn the meeting at 8:29 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:29 pm.
-21
Mayor City Clerk