HomeMy WebLinkAboutMinutes - 02/02/2015 - City Council (2) REGULAR MEETING
,N� February 2, 2015
Mayor Low called the regularly scheduled February 2, 2015 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City
Administrator Morefield, Deputy City Administrator Hobson, Director of Economic
Development Martin, Director of Finance Lynch, Chief of Police Jones, City Attorney McArdle,
City Engineer Pieper, Director of Public Works Schmitt, Street Division Superintendent Stull,
Water Division Superintendent Palmer, Assistant Water Division Superintendent Wirch; and
City Clerk Jones. Absent: None.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
None.
CONSENT AGENDA
A. Approval of(a) 2015 Fiesta Days Schedule of Events; (b) use of Parks, Police and Public Works Departments services;
(c)special event liquor license;and(d)placement of temporary advertising signs throughout the City;
B. Approval of McHenry Area Chamber of Commerce request for temporary use permit and 10 temporary advertising
signs for annual Business Expo at McHenry West Campus High School on Saturday, February 21, 2015,from 10:00 am
to 4:00 pm;
C. Approval of the Mayor's execution of a Public Highway At-Grade Crossing Improvement Agreement and an Easement
Agreement for property on McCullom Lake Road with Union Pacific, for a cost not to exceed, $4,500; subject to
change in the amount;
D. Award of bid for 2015 printing of three seasonal Parks&Recreation Programs brochures and two City Newsletters to
John Swift Co.,Inc.,for the law base bid of$10,919;
E. Approval to renew farm lease agreements with:
1. Tom King for approximately 20 acres south of McCullom Lake Road (PIN 09-27-228-003) for an annual
payment of$3,454;
2. James Finch for approximately 24.5 acres located off Curran Road (PIN 09-33-100-003) for an annual
payment of$2,720;
3. Charles Schaefer for approximately 12 acres on Riverside Hollow Outlot A(PIN 09-24-351-004)for an annual
payment of$1,476;and
4. Kevin and Georgia Bauer for an approximately 64 acre section of the Petersen Farm property for an annual
payment of$11,072.
F. Approval of an Ordinance authorizing the sale of an inoperable police department squad car, 2008 Ford Crown
Victoria,owned by the City of McHenry through Clinton Auto Auctions;
G. Approval of a request from McHenry Rotary Sunrise Club to host an annual St.Patrick's Day Community Service Group
Awareness Parade on March 15, 2015,temporary closure of portions of Waukegan Road, Green Street, Pearl Street,
and Park Street;special use of Veterans Memorial Park;and waiver of all associated fees;
H. Approval of a request from Letizia Financial Group for special use and temporary sign permits and waiver of
associated fees for the annual Back to Family Outdoor Movie Night in Veterans Memorial Park;
I. Approval of a request from Letizia Financial Group for special use and temporary sign permits and waiver of
associated fees for the annual Green Street Cruise Night on Monday evenings,from May 18,2015 through September
28,2015,from 6:30 pm to 8:30 pm;and
J. Approval of List of Bills.
ADAMS ENTERPRISES INC,R 422.56
�- ADAMS STEEL SERVICE INC 580.54
AFTERMATH INC 145.00
Regular Meeting
Page 2
February 2,2015
AG PLUMBING 245.00
ALEXANDER EQUIPMENT COMP 527.10
AMERICAN WATER WORKS ASS 81.00
AT&T 1,093.66
AT&T LONG DISTANCE 131.61
AUTO TECH CENTERS INC 669.24
BAKER&SON CO,PETER 31,039.24
BANK OF NEW YORK MELLON, 802.50
BARON,LAURA 8.00
BATTERIES PLUS LLC 1,276.80
BAUMANN,SHEILA 34.00
BEHRNS,LESLIE 300.00
BELLO,MARY 90.00
BERKHEIMER CO INC,G W 11.12
BIG KID POWERSPORTS 90.00
BIRK,ADRIANA 71.71
BRANIFF COMMUNICATIONS 1 3,700.00
BURKE,GALE 8.00
BUSS FORD SALES 1,150.26
CABAY&COMPANY INC 3,405.30
CANE,JENNIFER 5.00
CENTEGRA OCCUPATIONAL HE 318.70
CHICAGO CHAIN&TRANSMIS 4,142.24
CHICAGO COMMUNICATIONS L 65.00
CICHON,ELIZABETH 40.00
CISKOWSKI,HEIDI 10.00
CLARK,DAWN 5.00
COMPASS MINERALS AMERICA 17,952.73
CONCRETE SOLUTIONS CORP 743.00
CONNELL,AMY 2.00
CONNEY SAFETY PRODUCTS 84.85
CONSERV FS 306.25
CONSTELLATION NEWENERGY 16.26
CRESCENT ELECTRIC SUPPLY 813.68
CUELLAR-GARROD,TAMMY 55.00
CUNAT 19.88
DAVOLI,SHELLY 3.75
DEALBA,LINDA 11.50
DIRECT ENERGY BUSINESS 3.33
DIXON ENGINEERING INC 950.00
DOCUMENT IMAGING DIMENSI 349.09
DREISILKER ELECTRIC MOTO 192.87
DURA WAX COMPANY INC,TH 1,801.30
ED'S RENTAL&SALES INC 137.90
ELLIOTT,KATHLEEN 8.25
FASTENAL 418.50
FOX VALLEY FIRE&SAFETY 9,408.00
FRIEDLUND,KELLI 15.60
GALASSO,DENISE 10.00
GALLS LLC 499.75
GIER,SANDY 28.00
GRAINGER 268.89
GRIFFIN,PEGGY 10.00
HAMBY,KATHY 6.00
HAWKINS INC 4,477.80
HILDEBRANDT,JACKI 65.00
HIMPELMANN,SUSAN 7.00
HOME DEPOT CREDIT SERVIC 5,105.52
HOPP,SHELLY 21.75
HYDRAULIC SERVICES AND R 80.85
ILLINOIS GFOA 300.00
IN-PIPE TECHNOLOGY COMPA 10,500.00
INTERSTATE BILLING SERVI 701.55
1 G UNIFORMS INC 319.92
JC LICHT LLC 164.55
Regular Meeting
Page 3
February 2,2015
JENSEN,TED 127.00
JOZWIAK,DAVINA 7.00
JULIE INC 4,800.37
JUNGMANN,MARLENE B 236.00
KALISEK,AMI 10.00
KAMINS,LINDA 10.00
KAMPMEIER,MARTY 10.00
KARP,MARY 137.00
KIMBALL MIDWEST 3,980.35
KIRCHNER FIRE 1,238.75
KOPFMAN,JUDY 6.00
KRONWALL,KELLY 555.00
LAMAN,DIANE 5.15
LANG-CADILLAC-BUICK-GMC 321.73
LAVELLE,PENNY 17.00
MACE,DOUG 40.60
MAGISEN,MINDY 7.00
MARTIN,MICHELLE 52.00
MASINI,JUDI 5.00
MCANDREWS PC,THE LAW OF 5,175.00
MCCAFFERTY,BRITTANY 60.00
MCCANN INDUSTRIES INC 110.00
MCCORMICK,JENISE M 97.50
MCHENRY ANALYTICAL WATER 2,240.00
MCHENRY AREA CHAMBER OF 900.00
MCHENRY COMMUNITY HIGH S 15,064.80
MCHENRY COMMUNITY SCHOOL 27,586.20
MCHENRY COUNTY CHIEFS OF 100.00
MCHENRY POWER EQUIPMENT 91.41
MCHENRY PUBLIC LIBRARY 8,940.00
MCHENRY TOWNSHIP FIRE PR 8,866.00
MCMASTER-CARR SUPPLY CO 489.50
MCQUEENY,MICHELLE 10.00
MEADE INC 303.40
METROPOLITAN INDUSTRIES 3,405.00
MEYER MATERIAL COMPANY 531.58
MID AMERICAN WATER OF WA 48.65
MIDWEST METER INC 7,717.39
MURPHY,CATHY 5.00
NCISC 575.00
NCL OF WISCONSIN INC 344.88
NICKOLAS,KATHRYN 42.00
NICOR GAS 8,200.46
NORTHERN TOOL&EQUIPMEN 307.57
NORTHWEST ELECTRICAL SUP 146.23
PETROLIANCE LLC 13,203.82
PETTIBONE&CO,P F 139.00
PILA,DEBORAH 11.00
PITEL SEPTIC INC 150.00
PORTER LEE CORPORATION 1,207.00
PRO-TUFF DECALS 310.00
PROSHRED SECURITY 53.00
PUBLIC AGENCY TRAINING C 590.00
RNOW INC 540.52
ROMME,SANDRA 33.00
RUTLEDGE FENCE CO INC 1,207.00
S&S WORLDWIDE INC 105.89
SCIAME,RYAN 139.64
SECRETARY OF STATE 12.00
SEJUD,PAULA 6.67
STANS OFFICE TECHNOLOGIE 608.14
STAPLES ADVANTAGE 388.71
TACHENY,AMY 10.00
TEXAS REFINERY CORP 638.40
Regular Meeting
Page 4
February 2,2015
TOPS IN DOG TRAINING COR 849.98
�. TOWNSEND,LAURA 25.00
TRIKHA,SHEEL K 1,237.00
TYLER TECHNOLOGIES 5,406.25
UNITED LABORATORIES 375.96
UPS STORE,THE 13.85
USA BLUEBOOK 162.46
VALENTINES REPAIR 389.56
VELASQUEZ,DAWN 13.00
WAGNER,MICHEL 5.00
WALDO,CHRIS 34.50
WALLACE,DONNA 50.00
WASTE MANAGEMENT OF WI P 10,474.78
WEBBER,FARRAH 45.00
WIEDYK,MARLENE 28.00
WILLEMARCK,CARRIE 36.00
WITKOWSKI,PAUL 9.00
WOERNER,ELIZABETH 7.00
XYLEM WATER SOLUTIONS US 396.90
ZAWACKI,THOMAS 68.00
ZUJEWSKI,BARBARA 6.00
ZUKOWSKI ROGERS FLOOD& 17,858.00
ZUMWALT,JACK D 16.00
GRAND TOTALS 266,113.45
FUND TOTALS
GENERAL FUND 67,804.23
CIVIL DEFENSE FUND 3,700.00
ALARM BOARD FUND 9,408.00
ANNEXATION FUND 2,217.00
MOTOR FUELTAX FUND 17,952.73
DEVELOPER DONATION FUND 58,240.00
DEBT SERVICE-1997A FUND 802.50
CAPITAL IMPROVEMENTS FUND 31,039.24
CAPITAL EQUIPMENT FUND 4,093.75
WATER/SEWER FUND 65,470.97
RISK MANAGEMENT FUND 198.70
INFORMATION TECHNOLOGY FUND 2,858.83
RETAINED PERSONNEL ESCROW 2,327.50
TOTALS 266,113.45
Motion by Schaefer, seconded by Santi, to approve the Consent Agenda, as amended.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AUTHORIZATION TO REQUEST INVITATION TO BID FOR THE CONSTRUCTION OF THE
MCHENRY RECREATION CENTER TO THE NINE (9) FIRMS IDENTIFIED THROUGH THE PRE-
QUALIFICATION PROCESS AND AS RECOMMENDED BY FGM ARCHITECTS
City Administrator Morefield reiterated to Council that on December 28, 2014, the City
publicly advertised for the pre-qualification of general contractors to construct the proposed
recreation center. The pre-qualification packet was assembled by the City's architect managing
the project, FGM Architects, and reviewed by the City Attorney prior to distribution.
Regular Meeting
Page 5
February 2,2015
The pre-qualification step was completed at the recommendation of FGM Architects
with the goal of garnering interest in the project in an effort to provide some guarantee
regarding qualified bidders interested in the project and to ensure final bid submittals would
provide the best possible pricing for project implementation.
Sixteen applications were received on January 14, 2015 and forwarded to FGM
Architects for review and evaluation. Of the sixteen applications received, one response
contained language that would disqualify the firm from the bid process due to unwillingness to
accept any form of contract containing liquidated damages. FGM Architects spent considerable
time vetting the contractors' applications resulting in a "short-listing" of nine (9) potential
contractors, which were deemed to be best qualified to construct the proposed recreation
center.
FGM Architects' experience and expertise are the main reasons the City of McHenry
partnered with them for the project. FGM Architects has guided the City through an intricate
design process and made recommendations throughout the project based on their knowledge
of the City and goals for the facility. Staff believes, once again, the City should follow FGM
Architect's recommendation as the City prepares to enter the construction phase of the
project. FGM Architects is recommending that the nine firms short-listed through the pre-
qualification process be invited to submit formal bids on the proposed recreation center
project.
City Administrator Morefield noted that by inviting only the pre-qualified bidders to
submit formal bids, the City will not accept any additional bids from contractors who have not
met the pre-qualification parameters.
A brief discussion ensued regarding how the nine short-listed firms were chosen.
Motion by Wimmer, seconded by Peterson, authorizing Staff to proceed with invitations
to bid for the construction of the McHenry Recreation Center to the nine (9) firms identified
through the pre-qualification process, and as recommended by FGM Architects.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
DISCUSSION AND REVIEW OF PRELIMINARY FIVE-YEAR CAPITAL IMPROVEMENT PLAN
City Administrator Morefield provided Council with a draft City of McHenry FY 15/16
through FY19/20 Capital Improvement Program (CIP). He stated that the CIP is a planning
documents and not a budget document. The CIP continues to reflect the guiding principles that
it be balanced and meet the needs of a full-service City. City Administrator Morefield noted that
it is important to identify that the CIP includes the funding of projects related to maintenance
Regular Meeting
Page 6
February 2,2015
and replacement of existing assets as well as evaluation and introduction of new projects,
services, and facilities to respond to the increasing needs of a growing and diverse population.
City Administrator Morefield noted that continuing with the new format, as introduced
last year, the CIP document is comprised of the following chapters:
Chapter 1: Introduction to Capital Improvement Programming
Chapter 2: Status of FY14/15 Capital Improvement Projects
Chapter 3: Summary and Overview of 5-Year Capital Improvement Program
Chapter 4: General Fund CIP
Chapter 5: Water & Sewer Fund CIP
Chapter 6: Tax Increment Finance Fund CIP
City Administrator Morefield provided Council with a summary of 38 projects totaling
$13,841,016 slated for implementation in the General Fund Capital Improvement Program. He
stressed that it is not realistic to expect all 38 of the projects to be included for funding. As
such, careful consideration and further prioritization would take place during the FY15/16
Budget process.
City Administrator Morefield stated staff continues to seek ways to improve the value of
the CIP document as a strategic planning tool.
A brief discussion ensued regarding the format of the City of McHenry FY 15/16 through
FY19/20 Capital Improvement Program (CIP). Alderman Glab expressed a preference for the old
formatting, in which each funding source was identified for a project. Alderman Blake opined
that he would like to see the Streets Program remain a high priority. Alderman Condon and
Alderman Schaefer each expressed their support of items remaining on the 5-Year CIP.
Regular Meeting
Page 4
February 2,2015
City Administrator Morefield thanked the Directors and Supervisors in each department for
their input in assimilating information regarding the City of McHenry FY 15/16 through FY19/20
Capital Improvement Program (CIP).
MAYOR STATEMENT AND REPORT
Mayor Low informed Council that she has received numerous telephone calls,
statements, a-mails and texts, all praising the efforts of City staff regarding snow removal
during the recent snow storm, which dropped nearly 16 inches of snow in and around the City.
Mayor Low, again, thanked City staff for their efforts.
COMMITTEE REPORTS
Alderman Peterson announced to Council that a Parks and Recreation Committee
meeting was held on Monday, January 26, 2015, and minutes would be forthcoming.
STAFF REPORTS
Deputy City Administrator Hobson reported over 450 passes have been purchased for
McBark Dog Park.
FUTURE AGENDA ITEMS
None.
ADJOURNMENT
Motion by Peterson, seconded by Santi, to adjourn the meeting at 7:50 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:50 pm.
Mayor City Clerk
4