HomeMy WebLinkAboutMinutes - 02/20/2012 - Committee of the Whole (2) COMMITTEE OF THE WHOLE MEETING
February 20, 2012
Mayor Low called the Committee of the Whole meeting of the McHenry City Council to
order at 7:30 p.m. on February 20, 2012. In attendance were the following Aldermen: Santi,
Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were
City Administrator Black, Deputy Administrator Martin, Assistant City Administrator Hobson,
City Clerk Jones, Construction and Neighborhood Services Director Schwalenberg, Public Works
Director Schmitt, Parks and Recreation Director Merkel, Chief of Police Jones, City Engineer
Pieper.
PRESENTATION: CHARACTER COUNTS! RECOGNITION AWARDS
Alderman Condon, President of the Character Counts! Coalition, called forward Mr.Jerry
Schillaci, award recipient, and Mr. Paul Letizia who made the nomination for a CHARACTER
COUNTS! Recognition Award. Mr. Letizia stated he nominated Jerry because he has done, and
continues to do, a lot for the community with the pillars of Character Counts and with the
American Cancer Society.
Alderman Condon stated she is proud to be President of the Character Counts! Coalition
and noted it is a privilege to publicly acknowledge people who are doing great things in our
community. Alderman Condon then read and presented the Character Counts! Recognition
Award to Mr. Schillaci, to which Mr. Schillaci stated he is humbled to be chosen the recipient.
Mayor Low stated the Heroes for Hope and Pink T-Shirt Campaigns have been a great
visual for the community and the statistics of what Mr. Shillaci has accomplished for the
American Cancer Society are truly amazing.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
Alderman Glab requested Consent Agenda Item D, Temporary Use Permit for Treasure
Hunter's Road Show located at 1555 South Route 31, be pulled for further consideration and
discussion.
Alderman Santi inquired if fees will be waived for Consent Agenda Item C. The Chapel
Movie Night and if they will be charging entrance admissions. Construction and Neighborhood
Services Director Schwalenberg replied the standard temporary use permit fee will be charged
but the event is free and no admission will be charged.
Motion by Glab, seconded by Santi, to approve the Consent Agenda as amended:
A. Professional services agreement with HR Green for 2012 IDOT Biennial Bridge Inspections in
an amount not-to-exceed$5,369;
B. Transfer of Class A-18 liquor license to D.A.Hecker,Inc.d/b/a Twisted Moose,2616 Schaid
Court;
Committee of the Whole Meeting
Page 2
February 20,2012
C. Temporary use permit,The Chapel Movie Night,March 4,2012 at West Campus High School; '1
E. Marina roof repairs change order#1 for$715,and final payout to Charles Copley Roofing in
an amount not-to-exceed$7,215;
F. Well#9 Rehabilitation change order#1 for$15,170.65,and final payout to Water Well
Solutions in an amount not-to-exceed$19,945.50;
G. City Council meeting minutes:
January 30,2012 regularly scheduled meeting;
February 6,2012 regularly scheduled meeting;
H. List of Bills:
ACE HARDWARE, BJORKMAN'S 2,284.96
ADAMS ENTERPRISES INC, R 106.38
ADAMS STEEL SERVICE INC 108.80
ADAMS, SAMANTHA 238.00
ADVANCED AUTOMATION AND 7,448.46
AHLBORN EQUIPMENT INC 121.54
AMERICAN HERITAGE DEVELO 2,527.32
ARCO MECHANICAL EQUIPMEN 1,350.00
AT&T 4,047.41
AT&T LONG DISTANCE 261.60
AT&T NATIONAL COMPLIANCE 225.00
AUTO TECH CENTERS INC 493.68
AW CHESTERTON COMPANY 2,680.66
BELLA BAGNO INC 933.00
BERKHEIMER CO INC, G W 3,646.72
BOTTS WELDING & TRUCK SE 32.00
BUSS FORD SALES 800.36
BYERS, ANN 35.00
CABAY & COMPANY INC 1,841.81
CDW GOVERNMENT INC 967.59
CENTEGRA OCCUPATIONAL HE 34.30
CHICAGO INTERNATIONAL TR 1,275.29
CINTAS CORPORATION #355 1,087.54
COMCAST CABLE 306.50
COMED 28,278.61
CONSTELLATION NEWENERGY 5,312.28
COUNTY CLERKS OFFICE 10.00
CRESCENT ELECTRIC SUPPLY 558.48
CRL SERVICES LLC FOX POI 30.00
CURRAN CONTRACTING COMPA 541.80
CUTTING EDGE COMMUNICATI 1,598.00
D'ANGELO NATURAL SPRING 31.00
DOCUMENT IMAGING DIMENSI 482.00
DOOR SERVICE INC 1,847.86
DREISILKER ELECTRIC MOTO 222.26
DURA WAX COMPANY INC, TH 3,750.00
ED'S RENTAL & SALES INC 66.19
FEES, DAVID W 15.00
FIA CARD SERVICES 40.59
FLESCH COMPANY INC, GORD 80.74
FOERSTER, JEFFERY S 30.82
GALLAGHER RISK MANAGEMEN 60.00
GALLS AN ARAMARK CO LLC 247.99
GERHART, KIM 30.00
GITZKE, WILLIAM J 557.95
GRANGER, DAVID 105.00
GROWER EQUIPMENT & SUPPL 2,112.60
GURRIE, LETITIA 26.10
HARRINGTON, KEVIN 105.00
HAWKINS INC 728.20
HD SUPPLY WATERWORKS 720.00
HERITAGE-CRYSTAL CLEAN L 139.75
HEY AND ASSOCIATES INC 2,000.00
HRGREEN 8,813.11
ILLINOIS SECTION AWWA 275.00
KALE UNIFORMS INC 54.00
KAMAN INDUSTRIAL TECHNOL 361.37
KIMBALL MIDWEST 333.25
Committee of the Whole Meeting
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February 20,2012
LAI LTD 1,591.77
LAKE COUNTY CLERK 10.00
LANG PONTIAC-CADILLAC-SU 174.20
LEXISNEXIS 114.00
LIFEGUARD STORE INC, THE 263.75
LOCKE, MEL 305.00
MARSH USA INC 515.00
MCANDREWS PC, THE LAW OF 6,800.00
MCAULIFF & SEMROW PC 862.50
MCCANN INDUSTRIES INC 145.85
MCHENRY ANALYTICAL WATER 546.00
MCHENRY AREA CHAMBER OF 935.00
MCHENRY COMMUNITY HIGH S 1,708.00
MCHENRY COMMUNITY SCHOOL 2,304.00
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY COUNTY COLLEGE 249.00
MCHENRY COUNTY RECORDER 1,245.50
MCHENRY FIRESTONE 1,858.98
MCHENRY PUBLIC LIBRARY 128.00
MCHENRY TOWNSHIP FIRE PR 128.00
MCMASTER-CARR SUPPLY CO 45.85
MINUTEMAN PRESS OF MCH 3,717.51
MORITZ, SHERRIE 133.70
NAPA AUTO PARTS MPEC 1,720.66
NEUMANN JR, EDWARD J 500.00
NORTH SUBURBAN WATER 45.00
NORTHWEST ELECTRICAL SUP 40.45
OFFICEMAX INCORPORATED 214.11
OTTOSEN BRITZ KELLY COOP 203.50
PACE 8,385.70
PETROLIANCE LLC 14,291.91
PETTIBONE & CO, P F 983.86
PIONEER MANUFACTURING CO 29.85
PRECISION SERVICE & PART 122.64
PRECISION SHARPENING 32.00
PROFESSIONAL INSPECTION 270.00
PROSAFETY INC 46.27
QUILL CORPORATION 287.38
RADICOM INC 116.23
REINDERS INC 217.54
RELIABLE SAND & GRAVEL 485.54
REVCORE RADIATOR INC 400.00
RUSHING, RHONDA F LANG- 150.00
RUTHERFORD, STEVEN 105.00
SAM'S CLUB 170.13
SECRETARY OF STATE/INDEX 20.00
SHERMAN MECHANICAL INC 1,312.85
SNAP FITNESS 30.00
SPORTS SUPPLY GROUP INC 334.80
SPRING ALIGN OF PALATINE 656.74
SPRINT SUBPOENA COMPLIAN 150.00
STAN'S FINANCIAL SERVICE 222.00
STANS FINANCIAL SERVICES 135.00
STANS OFFICE TECHNOLOGIE 179.00
STAPLES ADVANTAGE 96.38
STOLEROW, DAVID 100.00
SUNNYSIDE COMPANY 180.19
THINK INK INC 16.04
TONYAN, LUCY 1,008.00
TRAFFIC CONTROL & PROTEC 71.10
US CELLULAR 50.00
USA BLUEBOOK 119.95
VALLEY VIEW ACRES 170.00
VERIZON WIRELESS 1,889.79
VIKING CHEMICAL COMPANY 3,514.80
VOLTAGE ONE INC 106.35
WASTE MANAGEMENT OF WI P 12,286.48
XYLEM WATER SOLUTIONS US 196.20
ZAHN, DAN 243.00
ZUKOWSKI ROGERS FLOOD & 9,082.50
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February 20,2012
GRAND TOTALS 177,234.42
FUND TOTALS
GENERAL FUND 103,749.17
ANNEXATION FUND 4,268.00
DEVELOPER DONATION FUND 2,000.00
TIF FUND 300.00
CAPITAL IMPROVEMENTS FUND 8,813.11
WATER/SEWER FUND 43,305.98
UTILITY IMPROVEMENTS FUND 7,448.46
RISK MANAGEMENT FUND 1,329.30
INFORMATION TECHNOLOGY FUND 3,492.08
RETAINED PERSONNEL ESCROW 2,497.50
POLICE PENSION FUND 30.82
TOTALS 177,234.42
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONSENT AGENDA ITEM D: REQUEST FOR TEMPORARY USE PERMIT - TREASURE HUNTERS
ROAD SHOW, 1555 SOUTH ROUTE 31
Alderman Glab stated he cannot support this request and feels it is working against
other local businesses in town.
Motion by Wimmer, seconded by Santi, to accept Staff's recommendation to approve a -,
temporary use permit to allow the Treasure Hunters Road Show at Hampton Inn located at
1555 South Route 31 on March 20-24, 2012 as presented.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Condon.
Voting Nay: Glab, Peterson.
Absent: None.
Motion carried.
Chief of Police Jones departed Council Chambers.
WORKSHOP DISCUSSION: CITY OF MCHENRY FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
FOR 2012/2013
Mayor Low requested convening to round table workshop format for the remainder of
the meeting.
City Administrator Black initiated the discussion noting this is the second year he is
presenting the five-year capital improvements program to City Council. City Administrator
Black stated the purpose of this workshop is to allow for the introduction of the projects and
provide an opportunity for the City Council to ask questions about specific projects or
programs. City Council is also encouraged to bring forward any requests they may have for
capital projects. "'\
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February 20,2012
The information provided is broken into six sections: Introduction; Transportation;
Water/Sewer; Drainage; Municipal Facilities; and Downtown Development. There are two
Parks and Recreation projects included in the plan; however, they are presently in the review
process of prioritizing relevant projects, so other projects may be added to the five-year plan
prior to consideration of the 2012/2013 budget.
Transportation Projects
Public Works Director Schmitt recognized the contributions of Chad Pieper, HR Green,
and his Water, Streets and Sewer Superintendents toward the project information provided.
Director Schmitt outlined the following Transportation Projects for Council:
Crack Sealing Maintenance Program: Crack sealing has not been done in 28 years and before
that City Staff sealed cracks on a limited basis. They propose spending$30,000.00, a figure that
was established by means of research and information obtained from surrounding
municipalities. Streets Superintendent Stull drove the streets himself to determine which
streets would be addressed first.
City Engineer Pieper defined the difference between crack sealcoating and slurry
coating. Slurry coating is not performing any better and is costing more in comparison studies
done. Water needs to be kept from penetrating the asphalt. Slurry coating works better on
general pavement cracking and crack sealing is better on traveled roadways. Alderman Glab
opined the slurry coating might work better on some roads in poor condition than just crack
sealing.
Crystal Lake Road Improvements: The City has been awarded STP Funding for this project
which will cover Phase II Engineering in 2013 for resurfacing Crystal Lake Road from Elm Street
to Bull Valley Road.
The traffic light at Crystal Lake Road and Dartmoor was addressed in discussion.
Alderman Condon stated she doesn't know if it meets the need for a traffic light presently but it
will need to be addressed sometime in the future.
Director Schmitt suggested a traffic count could be done to see if it meets the
requirements for a traffic light in the future.
IL Route 120 and 31 Improvements: Currently Phase I Engineering is completed and Phase II is
underway. It is the understanding of Director Schmitt that IDOT has appraisals in hand and
property owners will be contacted soon regarding right-of-way negotiations. Staff has a target
bid date of Fall 2012, with a construction start date of 2013, but everything depends on right-
of-way acquisitions.
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February 20,2012
Street Program: Director Schmitt proposes spending $635,000.00 for construction engineering
for 2012-2013. Funding Sources for resurfacing of Draper Road would be $165,000 from the
Legend Lakes Security Bond and $160,000 in MFT Funds. The balance of $310,000 would be
used for additional road resurfacing and reconstruction programs.
Public Works Director Schmitt stated he would like to bring a list of roads needing
improvement to City Council as soon as possible.
Curran Road and Bull Valley Road Intersection Improvements: Phase I Engineering is
completed.
IL Route 31 and Veterans Parkway Traffic Signal: Funding will be provided with Developer
Contributions. There must be IDOT warrants. IDOT performed traffic surveys in May 2006 and
September 2010 and it did not meet warrants.
Lengthy discussion ensued regarding traffic volumes at certain intersections in the City.
Water/Sewer Utility Projects
Water Plant #2 Iron Removal Filter Rehabilitation: Currently engineering design is at 60%.
Target date for the building is June 2012 with completion hopefully by 2013. The Plant was
built in 1968 and Staff is looking to replace the iron removal filters due to age and reoccurring
metal failures which will require building modifications.
CWWTP Clarifiers Rehabilitation: With the reduction of raw wastewater flow at CWWTP due
to the installation of the conveyance line, clarifiers would be taken out of service for
rehabilitation. The clarifiers were taken out of service this fall for inspection. H. R. Green is
currently reviewing the inspection reports received. Director Schmitt would like to get this
project out to bid Spring/Summer 2012 with construction beginning this year.
Sanitary Sewer Main Rehabilitation: Work on this project will hopefully be started in
2012/2013. The goal is to reduce groundwater infiltration into the sanitary sewer system so
there is less wastewater to treat. All brick manholes that are supplying the sewer line main
would be relined.
Willow Lift Station Generator: The original generator purchased in the 1970's has failed. A
temporary connection is in place currently for a portable generator. This new project would
include engineering and proposed installation of a standby generator at the Willow Avenue
sanitary sewer lift station in Lakeland Park.
SWWTP Upgrade to Return Activated Sludge (RAS) Pumps: The RAS Pumps return wastewater
from the bottom of the clarifiers back to the plant for processing. The pumps are at their
maximum pumping capacity due to the consolidation of the solids handling process from both '"�
Committee of the Whole Meeting
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February 20,2012
wastewater treatment plants to the SWWTP. The pumps need to be replaced to allow for a
larger capacity to be handled.
Barreville Road Water Main Extension: A 12" watermain would be installed on Barreville Road
from Pebble Creek Subdivision to Miller Road and a sidewalk would be installed. This is a
construction-ready project and there is cooperation with Nunda Township. Director Schmitt
stated the design and engineering is complete, an IEPA permit is in hand, and Staff is currently
waiting for funding.
Grit Removal at SWWTP: Director Schmitt stated Staff is proposing to install a grit removal
system at SWWTP which will increase the effectiveness of the sanitary sewer treatment
process. The system would be relocated in an existing building.
Hunterville Sanitary Sewer and Lift Station: Staff was recently notified that the City received a
grant from the Illinois Capital Bill and Staff is currently working with them to be sure we meet
the criteria. H.R. Green is also updating the engineering to determine a probable cost. This
project was originally designed for installing both water and sanitary sewer for the subdivision.
At this time, Staff proposes installing only the sanitary sewer. Director Schmitt stated there is a
concern with removing some of the wells requiring some of the sanitary manholes to be
relocated which might require additional design engineering. The permit originally issued for
this project has expired and a new permit must be sought. This project is dependent on
residents agreeing to the SSA for it to move forward.
East Side Water Main Extension: This project includes the installation of a water main east of
the Fox River, north and south of Route 120 in areas including River Road, Lincoln Road and
Lake Street. Engineering design is complete. It is a construction-ready project that is currently
waiting for funding.
Route 31/Miller Road/Bull Valley Road Watermain Relocation: With the improvements of the
intersection, the watermain at various locations will be relocated due to storm sewer
installation. The County is the lead on the project and a 2014/2015 start is proposed.
Watermain Replacement Program: This project will address in the future the aging
infrastructure and replacement of undersized watermain and watermain looping.
Standby Generators at Broadway Drive and Riverside Drive: Staff is waiting for funding to
install standby electrical generators at Broadway Drive and Riverside Drive sanitary sewer lift
stations in McHenry Shores Subdivision.
Construction of Water Plant#6 in Adams Business Park: The project is 90% ready with design
and is a development-driven project. Well #11 is on this site now and is the only well used east
of the river. Staff would eventually like to build a water plant on this property.
Committee of the Whole Meeting
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February 20,2012
Installation of Well #14 in Liberty Trails: The well would feed Water Plant #6 in Adams
Business Park. A test well exploratory program was done several years back and found a site
that is capable of producing 500 gallons per minute. The well would be installed with a
conveyance line to Water Treatment Plant#6.
Millstream Sanitary Sewer Lift Station Rehabilitation and Sewer Main Relocation: The lift
station on Freund Avenue would be eliminated and the lift station on Millstream would be
relocated. The design is complete and Staff has obtained the easement necessary to eliminate
the Freund Avenue lift station. This project is dependent upon TIF funds realized from future
Riverwalk development.
Construction of Water Plant #5 in Legend Lakes: The project is for treatment of water
generated from Wells #12 and #13. It includes an iron removal and a water softening plant
needed due to a deep well that is being drilled over a period of time in Legend Lakes. Well #13
is drilled but has no pumping equipment. Well #12 is similar to Well #11 east of the river. It
has pumping equipment but a transmission line and standby generator are needed.
Drainage Projects
Director Schmitt stated there is no funding for any of the drainage projects proposed but Staff
would like to consider them in the future.
Willow Lane Drainage: Installation of a storm sewer system at Knoll Avenue and Willow Lane
to the East Side of Meadow Lane.
Ramble Road Drainage: Installation of a storm sewer system at Ramble Road and Home
Avenue. A possible option would be to replace the storm sewer pipe that runs down Lakeland
Avenue and heads straight to North Avenue.
Storm Sewer Mapping: This project would add storm sewer mapping to the City's GIS which
would provide an easier way to design and develop future drainage strategies.
Lakeland Park Drainage Ditch Dredging: The project would improve storm water runoff and
drainage capacity in the Lakeland Park area and will need to be looked at in the future.
Municipal Facility Projects
City Administrator Black stated Staff is in the process of prioritizing the projects.
Petersen Historic Farm Homestead Rehabilitation: Assistant Administrator Hobson stated
quite a lot of interior and exterior work needs to be done and Staff is always checking to see if
any historic preservation grants are available.
Committee of the Whole Meeting
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February 20,2012
Doe Park on FAP 420 Property: Parks and Recreation Director Merkel noted Staff is still
working with IDOT regarding the use of the FAP 420 right-of-way north of Kohl's. There is a
wetlands issue being addressed that they hope to have a resolution on by the end of the
month. The project is proposed to begin in spring 2012 but that is dependent on the condition
of the ground. Water service is anticipated to be available on the property.
Public Works Facility Roof and Furnace Replacement: Director Schmitt noted a roof evaluation
was done in 2008. There have been several leaks requiring ongoing maintenance and the roof
has been patched several times and is at the end of its usable life. Another problem that has
arisen is trying to keep the forced air furnaces in the building operational. The project would
replace the forced air furnaces with high energy efficient radiant heat to eliminate future roof
penetrations.
In response to an inquiry, Public Works Director Schmitt indicated that the whole area needed
to be heated due to the fire sprinkler system.
Construction of a Covered Road Salt Storage Bin at the Public Works Facility: The proposed
$100,000 figure is for a facility with a plastic cover. The facility would have a minimum 500-ton
storage capacity and would be erected at the Public Works Facility on Industrial Drive. The
project would provide for covered salt storage in addition to the 500 ton storage facility located
on McHenry Avenue adjacent to the South Plant. It would allow an adequate salt supply to be
on hand in heavy snow/ice events.
Downtown Development Projects
Riverwalk Phases II — IV: Assistant Administrator Hobson stated completion of all remaining
phases of the existing plan for the Riverwalk (from Green Street west to IL 120 and from the
Cunat Pedestrian Bridge east and north to Weber Park) will be determined depending on
revenue prospects.
MAYOR STATEMENT AND REPORT
There was no statement or report by Mayor Low.
COMMITTEE REPORTS
Community Development Committee Chairman Alderman Condon reported committee
meetings are scheduled for Tuesday, February 21, 2012 and Tuesday, February 28, 2012. The
meeting on February 28th will include a discussion with Chamber of Commerce members.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
Committee of the Whole Meeting
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February 20,2012
EXECUTIVE SESSION: COLLECTIVE BARGAINING
Motion by Condon, seconded by Peterson, to go into Executive Session at 8:49 p.m. to
discuss Collective Bargaining.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:55 p.m.
Motion by Condon, seconded by Wimmer,to go back into Open Session at 9:28 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 9:28 p.m.
OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
There was no action taken in Open Session regarding matters discussed in Executive
Session.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 9:28 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 9:28 p.m.
r,
Mayor City Clerk