HomeMy WebLinkAboutMinutes - 04/16/2012 - City Council REGULAR MEETING
April 16, 2012
Mayor Low called the regularly scheduled April 16, 2012 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Black, Deputy Administrator Martin, Assistant City Administrator Hobson, City
Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Parks and Recreation Director Merkel, Chief of
Police Jones, City Engineer Pieper.
Mayor Low invited members of Boy Scout Troop 149 to lead the assembly in the Pledge
of Allegiance.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
Alderman Condon requested clarification on Consent Agenda Item B, Temporary Use
Permit for Nicolino's Trackside, and Consent Agenda Item C, Special Event Liquor License for
Nicolino's Trackside at 621 Ridgeview, regarding the date and setup for the event. Construction
and Neighborhood Services Director Schwalenberg apologized for a typographical error. Setup
L, for the event will be May 4th and the event is scheduled for May 5tn
Motion by Blake, seconded by Wimmer,to approve the Consent Agenda as presented:
A. Approve a Resolution declaring Friday,April 27,2012 as Arbor Day in the City of McHenry;
B. Approve a temporary use permit for May 5,2012-Nicolino's Trackside at 621 Ridgeview Drive;
C. Approve special event liquor license for Nicolino's Trackside at 621 Ridgeview Drive;
D. Approve request for Block Party:
Rosalinda Reyes,May 5,2012,Whispering Oaks Subdivision;
E. Approve City Council Minutes:
April 2,2012 regularly scheduled meeting;
F. List of As-Needed Checks;
BANKCARD PROCESSING CENT 3,328.32
BLUE CROSS BLUE SHIELD O 121,717.78
COMCAST CABLE 83.57
COPLEY ROOFING CO INC, C 7,215.00
FOERSTER, JEFFERY S 120.26
FOP UNITS I/II 2,064.00
HOME DEPOT CREDIT SERVIC 8,882.24
IUOE, LOCAL 150 3,465.15
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY POLICE OFFICER'S 942.00
MEIJER 589.89
MERKEL, MARISA 69.90
MILWAUKEE POLICE REGIONA 800.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 240.00
POSTMASTER MCHENRY IL 3,752.83
UNITED PARCEL SERVICE 140.79
Regular Meeting
Page 2
April 16,2012
UNITED WAY OF MCHENRY CO 165.36
UNUM 1,628.94
GRAND TOTALS 155,293.36
FUND TOTALS
GENERAL FUND 21,612.62
PAGEANT FUND 69.90
WATER/SEWER FUND 4,432.80
MARINA OPERATIONS FUND 7,215.00
EMPLOYEE INSURANCE FUND 121,838.04
POLICE PENSION FUND 125.00
TOTALS 155,293.36
G. List of Bills.
AALTO, SARAH M 625.00
ACE HARDWARE, BJORKMAN'S 1,440.78
ADAMS STEEL SERVICE INC 20.82
ALEXANDER EQUIPMENT COMP 471.30
ALKAZOFF, BECKY 15.00
APPASSURE SOFTWARE INC 3,747.50
ASSOCIATES ROOFING & WAT 290.00
AT&T 35.12
BANKCARD PROCESSING CENT 606.95
BERKHEIMER CO INC, G W 76.00
BOTTS WELDING & TRUCK SE 32.00
BRANIFF COMMUNICATIONS I 5,602.26
BUSS FORD SALES 25.00
CABAY & COMPANY INC 1,056.30
CDW GOVERNMENT INC 2,393.00
CENTEGRA OCCUPATIONAL HE 266.12
CHICAGO INTERNATIONAL TR 537.66
CINTAS CORPORATION #355 410.79
COMCAST CABLE 104.31
COMED 5,706.72
CONSERV FS 78.00
COUNTY CLERKS OFFICE 10.00
COY, ALI 48.00
CRESCENT ELECTRIC SUPPLY 93.14
CUMMINS NPOWER LLC 9.42
CUSTOM LANDSCAPING 150.00
CUTTING EDGE COMMUNICATI 1,841.00
D'ANGELO NATURAL SPRING 46.50
D'S MARINE SERVICE INC 59.62
DAWSON, CHRISTINE 145.83
DREISILKER ELECTRIC MOTO 465.96
DUCAK, KELLY 37.63
DURA WAX COMPANY INC, TH 199.71
E & E LIGHTING INC 358.00
ED'S AUTOMOTIVE/JIM'S MU 121.00
EJ USA INC 4,575.00
ENDERS, STEPHANIE 255.32
ENVIRONMENTAL RESOURCE A 756.72
EQUIPMENT DEPOT 1,231.00
FAST EDDIES CAR WASH 174.90
FOX VALLEY FIRE & SAFETY 10,857.00
FOX VALLEY OPERATORS ASS 100.00
FOXCROFT MEADOWS INC 724.40
FRY, ROBERT J 180.00
GRAHAM ENTERPRISES INC A 60.00
GROVE, KELLY 292.50
HIPOINT EMBROIDERY INC 105.72
HRGREEN 8,589.45
HUNGERFORD, LANA 14.00
HUSTLER SPORT CENTER 45.14
ILLINOIS AUDIO PRODUCTIO 135.00
ILLINOIS DEPT OF AGRICUL 50.00
Regular Meeting
Page 3
April 16,2012
INNOVATIVE PACKAGING INC 223.46
IRISH PRAIRIE RECREATION 1,250.00
J G UNIFORMS INC 15.00
J2 SOFTWARE SOLUTIONS LL 2,500.00
JONES, JOHN 150.00
KIMBALL MIDWEST 246.65
KING, LAURA 69.75
KIRCHNER FIRE 87.50
KREASSIG, DANIEL 61.58
LAKESIDE PEST CONTROL SE 110.00
LEACH ENTERPRISES INC 350.57
LEXISNEXIS 228.00
LISS, NEVA 73.13
MAACO COLLISION REPAIR & 287.00
MARK TWAIN HOTEL 587.60
MARSH USA INC 260.00
MCANDREWS PC, THE LAW OF 6,800.00
MCCAFFERTY, BRITTANY 310.00
MCCANN INDUSTRIES INC 106.74
MCH COUNTY DEPT OF HEALT 800.00
MCHENRY COMMUNITY SCHOOL 847.88
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY FIRESTONE 14.00
MCMASTER-CARR SUPPLY CO 49.10
MEADE INC 3,277.31
MEYER MATERIAL COMPANY 143.37
MIDWEST HOSE AND FITTING 216.91
MIDWEST METER INC 1,117.90
MINUTEMAN PRESS OF MCH 137.50
MORALES, OMAR 30.80
MYERS-SCHMITZ, CAROL 170.00
NAPA AUTO PARTS MPEC 2,586.65
NATIONAL READERBOARD SUP 213.01
NCL OF WISCONSIN INC 527.81
NORTHERN TOOL & EQUIPMEN 70.01
NORTHWEST ELECTRICAL SUP 67.34
OFFICE DEPOT INC 40.96
OTTOSEN BRITZ KELLY COOP 1,646.50
OVERHEAD INC 1,586.78
PADRO, PEDRO 60.00
PALMER, MIKE 509.36
PEPSI BEVERAGE COMPANY 785.52
PETROLIANCE LLC 9,538.43
PETTIBONE & CO, P F 1,873.49
PORTER LEE CORPORATION 182.00
POSTMASTER MCHENRY IL 190.00
PUCHALSKI, RICHARD J 5,215.00
RADICOM INC 500.00
REICHE'S PLUMBING SEWER 140.00
REISHUS, DEIRDRE 231.00
RELIABLE OFFICE SUPPLIES 293.45
RESERVE ACCOUNT 1,306.83
REWIAKO, RICHARD 139.20
ROC CONSTRUCTION SUPPLY 119.80
ROLLINS AQUATIC SOLUTION 2,599.00
ROSE, JEFFREY T 262.50
S&S WORLDWIDE INC 11.15
SCIAME, RYAN 40.00
SECRETARY OF STATE 99.00
SHAW SUBURBAN MEDIA 36.00
SHERWIN INDUSTRIES INC 2,657.50
SPORTS SUPPLY GROUP INC 406.57
ST PAULS EPISCOPAL CHURC 206.70
STANS OFFICE TECHNOLOGIE 203.88
STAPLES ADVANTAGE 240.31
STATE FIRE MARSHAL 200.00
SUNNYSIDE COMPANY 56.63
SWIFT CO INC, JOHN S 2,730.00
THINK INK INC 116.90
`� THR & ASSOCIATES 30.00
Regular Meeting
Page 4
April 16,2012
TILLING, CARIE 65.63
TONYAN & SONS INC, WILLI 2,800.00
TOPS IN DOG TRAINING COR 457.95
TRAFFIC CONTROL & PROTEC 972.56
ULTRA STROBE COMMUNICATI 165.95
USA BLUEBOOK 693.48
VACULA, JOHN T 4,700.00
VALENTINES REPAIR 15.12
VALLEY VIEW ACRES 170.00
VIKING CHEMICAL COMPANY 3,078.60
VOLTAGE ONE INC 135.00
WALSH, ALI 119.00
WASTE MANAGEMENT OF WI P 10,417.18
WELCH BROS INC 266.50
WILSON LANDSCAPE SUPPLY 861.20
WOODSTOCK, CITY OF 163.65
ZUMWALT, JACK D 114.02
GRAND TOTALS 138,754.46
FUND TOTALS
GENERAL FUND 64,263.54
CIVIL DEFENSE FUND 6,102.26
ALARM BOARD FUND 10,585.00
CAPITAL IMPROVEMENTS FUND 6,897.45
WATER/SEWER FUND 30,188.85
RISK MANAGEMENT FUND 2,882.50
INFORMATION TECHNOLOGY FUND 10,927.86
RETAINED PERSONNEL ESCROW 1,692.00
POLICE PENSION FUND 5,215.00
TOTALS 138,754.46
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. .�
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM MCHENRY AREA JAYCEES FOR THE FOLLOWING REGARDING THE ANNUAL
JAYCEES DAY CELEBRATION ON JULY 3, 2012:
1. USE OF PETERSEN PARK FOR THE EVENT;
2. CITY SUPPORT SERVICES;
3. WAIVER OF ALL ASSOCIATED FEES;
4. AWARD OF CONTRACT FOR FIREWORKS DISPLAY TO MELROSE PYROTECHNICS INC
IN THE AMOUNT OF$15,000, INCLUDING A CITY CONTRIBUTION OF$5,000
In attendance was Jaycees member Chuck Tonyan.
Assistant Administrator Hobson stated each year the City partners with the McHenry
Area Jaycees to provide a fireworks display honoring Independence Day. This year's event is
scheduled for Tuesday,July 3rd with a rain date of Thursday,July 5th. The request includes use of
Petersen Park, City support services and waiver of all associated fees. Additionally, the Jaycees
are seeking Council authorization to execute a contract with Melrose Pyrotechnics for the
fireworks display in the amount of $15,000, including a $5,000 contribution from the City. It is
Staff's recommendation to approve the request as submitted.
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April 16,2012
Motion by Schaefer, seconded by Peterson, to accept Staffs recommendation to
�-- approve the following as requested by the McHenry Area Jaycees for its annual Jaycees Day
celebration on July 3, 2012:
1. Use of Petersen Park for the event;
2. City support services;
3. Waiver of all associated fees;
4. Award of contract for fireworks display to Melrose Pyrotechnics in the amount of
$15,000, including a City contribution of$5,000.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE AUTHORIZING THE EXPANSION OF EXISTING CONDITIONAL USE PERMIT TO
ALLOW THE SERVICE OF ALCOHOLIC BEVERAGES IN CONJUNCTION WITH A RESTAURANT -
3102 WEST ROUTE 120, DEMOS ARCHOS
Deputy Administrator Martin stated a request was submitted by applicant Demos
Archos to expand the existing conditional use permit on his property located at 3102 West Elm
Street. The existing conditional use permit allows offsite advertising, outside storage of non-
perishable restaurant-related equipment and supplies, and outside seating and service in
conjunction with a restaurant, Don's Dairy Frost. In 1997, additional property was purchased
and the applicant sought and obtained a zoning map amendment for the additional property
from C3 to C5 Commercial, as well as a conditional use permit to allow a drive-thru
establishment and variances as to setback and parking requirements.
Deputy Administrator Martin noted the applicants have recently closed the restaurant
and commenced remodeling and interior renovations. They plan to re-open the business in May
as a southern-style barbeque restaurant and would like the capability of serving beer and wine
as part of their operation. Deputy Administrator Martin noted the serving of alcoholic
beverages in conjunction with a restaurant requires a conditional use permit pursuant to the
City's Zoning Ordinance. It is Staff's recommendation that the existing conditional use permit
on the premises be expanded to allow the service of alcoholic beverages in conjunction with
the restaurant.
Alderman Glab stated he has an issue with expanding a conditional use permit to
include the service of alcohol.
Attorney McArdle stated the Zoning Ordinance provides for a conditional use permit to
allow alcoholic beverages in conjunction with a restaurant in C2 and higher commercial
districts.
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April 16,2012
Alderman Glab opined the matter should be referred to the Planning and Zoning '1
Commission for public hearing.
Motion by Santi, seconded by Schaefer, to accept Staff's recommendation to pass an
ordinance providing for the expansion of the conditional use permit for the property located at
3102 West Route 120 to allow the service of alcoholic beverages in conjunction with a
restaurant as requested by Demos Archos.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE AUTHORIZING A USE VARIANCE TO ALLOW A TACTICAL SHOOTING RANGE —
5002 WEST ELM STREET, HERB REGAN
In attendance was applicant Herb Regan.
Deputy Administrator Martin stated applicant Herb Regan is requesting a use variance
to allow a tactical shooting range at his property located at 5002 West Elm Street. If the request
is granted, an amendment of the Municipal Code would also be required to allow the discharge
of firearms within the City limits.
Deputy Administrator Martin reported the Planning and Zoning Commission considered
the application at a public hearing held on March 15, 2012. An adjacent property owner was in
attendance and had no objections to the proposal. No other residents were in attendance to
voice their concerns regarding the proposed use. Following the submittal of testimony and
documentation, the Commission did not recommend approval and voted 1-3 on the request.
Consequently a vote of two-thirds of the aldermen is required to approve the use variance.
Deputy Administrator Martin noted Staff has reviewed the request and recommends
approval subject to the following conditions being met:
1. Use Variance shall be null and void if indoor tactical firearms range closes the business and ceases
operation for 90 consecutive days, but shall not include closing by reason of a catastrophic event such as
fire or vandalism;
2. If business is sold or another owner takes over the business in the future, staff must be notified and all
conditions listed herein must be adhered to;
3. A solid barrier such as a wooden fence of at least 6'in height shall be maintained in good condition for the
entire duration the business is operating at this site and maintained and replaced/repaired if necessary;
4. No light trespass is permitted to the north and minimal security lighting/motion detector lighting shall be
maintained at all times, ensuring safety of adjacent residences and businesses, as well as club members
accessing the facility after daylight hours;
5. Parking spaces for all vehicles on-site at any one time must be legally accommodated on-site unless prior
arrangements have been made and approved by staff;
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April 16,2012
6. Business operation shall not be permitted to open unless all building issues including sound mitigation
measures, described in the applicant's narrative, are properly installed and if required tested for
compliance with City ordinances prior to the issuance of a certificate of occupancy;
7. A Knox Box shall be installed allowing 24/7 emergency access, either of the McHenry Police Department
and/or the McHenry Township Fire Protection District;
8. Indoor and outdoor surveillance cameras shall be installed to allow monitoring of the entire facility inside
and outside and surveillance video/tapes shall be maintained,allowing emergency personnel to use in the
future if a case arises warranting viewing by emergency personnel;
9. The number of shooters shall be limited to the number of firing points or stations identified on the
building plans;
10. No firearms shall be stored or remain on-premise overnight, as well as when the facility is not being
utilized; only firearms permitted shall be those used by private members in the shooting range;
11. An alarm system, previously approved by City staff prior to obtaining an occupancy permit, shall be
installed to detect break-ins or unauthorized access inside the building;
12. All private members must complete an orientation safety program and display a valid firearm owners
identification(FOID)card prior to being permitted to discharge firearms within the building;
13. No firearms shall be discharged within either range without the presence of a legally-licensed NRA Safety
Range Officer or member possessing legal National Range Officers Institute Certification or holding legal
certified range officer credentials;
14. No firearms shall be loaded except when inside the confines of the contained shooting range;
15. In order for members to access the facility 24/7 they must complete an orientation safety program and
display a valid firearm owners identification (FOID) card prior to being permitted to discharge firearms
within the building on the subject property and shall be required to complete an NRA Safety Range Officer
Certification nine-hour course or the National Range Officers Institute Certification and become certified
range officers and a magnetic entry card system shall be installed to provide "live time" remote
monitoring;
16. Twenty-four hour/seven day a week access shall be permitted. However if staff receives complaints found
to be valid after proper investigation the applicant must work with staff and take reasonable proper
measures to abate the nuisance/complaint;
17. The applicant is required to obtain an amendment to the use variance if and when the private shooting
range becomes an openly-accessed public facility of any type;
18. The storage of live ammunition on-site shall be in a safe, previously approved by City staff, and comply
with all applicable City ordinances, prior to an occupancy permit being issued;
19. The shooting range must comply with all applicable local, state and federal laws, rules and regulations
regarding the discharge of a firearm.
20. A list of all FOID cards for all members active at any one time must be accessible and on premises at all
times subject to inspection if warranted by law enforcement agencies.
Motion by Wimmer, seconded by Condon, to accept Staffs recommendation to approve
an ordinance granting a use variance to Herb Regan to allow a use variance permitting an
indoor shooting range at 5002 West Elm Street, subject to the conditions as presented.
Discussion on the Motion
Alderman Wimmer inquired as to the potential number of members of the private club.
Deputy Administrator Martin responded there would likely be between 125 and 175 members.
When asked, Mr. Regan stated there would be a maximum of 16 members in the building at
any one time. He noted there would be an online booking system in place.
Alderman Wimmer expressed concern regarding the facility being open 24/7. He
`.- suggested the applicant consider closing nightly at 10 p.m. Mr. Regan stated he is currently
Regular Meeting
Page 8
April 16,2012
considering stopping shooting at midnight and closing the establishment at 1 a.m. The club
would reopen at 6 a.m. Alternatively, he is considering closing at 10 p.m.
Alderman Peterson inquired as to the caliber of weapon being shot. Mr. Regan
responded it would be a pistol shooting range. Alderman Peterson expressed concern regarding
noise and vibrations from the shooting.
Alderman Condon stated her preference that the facility not be open 24/7. She noted
she has no problem with closing at midnight. She noted the City is attempting to revitalize the
area and redevelopment of this site is desirable. Alderman Condon inquired how often review
and maintenance take place. Mr. Regan responded it would occur daily.
Alderman Santi expressed concern with the club being open 24/7. He stated he would
be more comfortable with a 10 p.m. or midnight closing. Alderman Santi inquired as to the cost
of remodeling the facility to accommodate the club to which Mr. Regan responded a minimum
of$700,000.
Alderman Glab inquired how many similar establishments the applicant has operated in
the past. Mr. Regan responded this is his first venture of this type in which participants practice
and compete. Alderman Glab stated he has issues with hours of operation, location of the
facility and with the proposed use.
Alderman Schaefer asked Mr. Regan to describe how the range would function. Mr.
Regan provided Council with an overview of the practice method and competition. Alderman
Schaefer stated he does not support the facility being open 24/7. Mr. Regan responded he
would accede to Council's wishes regarding the hours of operation. Alderman Schaefer inquired
if there were other similar clubs in existence. Mr. Regan responded indoor facilities are situated
in Rockford and Wisconsin and there is an outdoor facility in Plainfield, Illinois.
Alderman Blake noted all of his questions had been addressed.
Alderman Glab inquired about the key card access and expressed concern that someone
other than a member could acquire the use of a card. He also expressed concern that no sales
tax would be generated by the facility.
Alderman Condon asked if the facility would be constructed to meet the standards of
the noise ordinance. Mr. Regan responded absolutely.
Alderman Wimmer inquired as to what direction firing would occur. Mr. Regan
answered firing would be toward the south.
Alderman Santi inquired if members would be allowed to bring in guests. Mr. Regan
stated he is looking at a model which would allow guests, but it would be restricted.
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April 16,2012
�-- Alderman Glab asked that something be in the documents (i.e. ordinance) prohibiting
alcohol on the premises.
Alderman Wimmer amended his motion and Alderman seconded the amended motion
to reflect that no alcoholic beverages shall be allowed on the premises and closing time shall be
midnight.
Alderman Schaefer inquired if Mr. Regan has had any experience with altercations or
emotions running out of check. Mr. Regan responded he has never observed any problems with
members under his responsibility.
Amended Motion
Motion by Wimmer, seconded by Condon, to accept Staff's recommendation to approve
an ordinance granting a use variance to Herb Regan to allow a use variance permitting an
indoor shooting range at 5002 West Elm Street, subject to the following conditions:
1. Use Variance shall be null and void if indoor tactical firearms range closes the business and ceases
operation for 90 consecutive days, but shall not include closing by reason of a catastrophic event such as
fire or vandalism;
2. If business is sold or another owner takes over the business in the future staff must be notified and all
conditions listed herein must be adhered to;
3. A solid barrier such as a wooden fence of at least 6'in height shall be maintained in good condition for the
�- entire duration the business is operating at this site and maintained and replaced/repaired if necessary;
4. No light trespass is permitted to the north and minimal security lighting/motion detector lighting shall be
maintained at all times, ensuring safety of adjacent residences and businesses, as well as club members
accessing the facility after daylight hours;
5. Parking spaces for all vehicles on-site at any one time must be legally accommodated on-site unless prior
arrangements have been made and approved by staff;
6. Business operation shall not be permitted to open unless all building issues including sound mitigation
measures, described in the applicant's narrative, are properly installed and if required tested for
compliance with City ordinances prior to the issuance of a certificate of occupancy;
7. A Knox Box shall be installed allowing 24/7 emergency access, either of the McHenry Police Department
and/or the McHenry Township Fire Protection District;
8. Indoor and outdoor surveillance cameras shall be installed to allow monitoring of the entire facility inside
and outside and surveillance video/tapes shall be maintained, allowing emergency personnel to use in the
future if a case arises warranting viewing by emergency personnel;
9. The number of shooters shall be limited to the number of firing points or stations identified on the
building plans;
10. No firearms shall be stored or remain on-premise overnight, as well as when the facility is not being
utilized; only firearms permitted shall be those used by private members in the shooting range;
11. An alarm system, previously approved by City staff prior to obtaining an occupancy permit, shall be
installed to detect break-ins or unauthorized access inside the building;
12. All private members must complete an orientation safety program and display a valid firearm owners
identification(FOID)card prior to being permitted to discharge firearms within the building;
13. No firearms shall be discharged within either range without the presence of a legally-licensed NRA Safety
Range Officer or member possessing legal National Range Officers Institute Certification or holding legal
certified range officer credentials;
�- 14. No firearms shall be loaded except when inside the confines of the contained shooting range;
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Page 10
April 16,2012
15. Members must complete an orientation safety program and display a valid firearm owners identification
(FOID)card prior to being permitted to discharge firearms within the building on the subject property and
shall be required to complete an NRA Safety Range Officer Certification nine-hour course or the National
Range Officers Institute Certification and become certified range officers and a magnetic entry card
system shall be installed to provide"live time"remote monitoring;
16. No firearms shall be discharged on the subject property between the hours of 12:00 a.m. and 6:00 a.m. If
staff receives complaints found to be valid after proper investigation the applicant must work with staff
and take reasonable proper measures to abate the nuisance/complaint;
17. The applicant is required to obtain an amendment to the use variance if and when the private shooting
range becomes an openly-accessed public facility of any type;
18. The storage of live ammunition on-site shall be in a safe, previously approved by City staff, and comply
with all applicable City ordinances, prior to an occupancy permit being issued;
19. The shooting range must comply with all applicable local, state and federal laws, rules and regulations
regarding the discharge of a firearm.
20. A list of all FOID cards for all members active at any one time must be accessible and on premises at all
times subject to inspection if warranted by law enforcement agencies.
21. No alcoholic beverages shall be permitted at any time on the premises.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
AWARD CONTRACT FOR RESIDENTIAL WASTE HAULING, RECYCLING AND LANDSCAPE
COLLECTION SERVICES FOR A FIVE-YEAR TERM WITH AN OPTION TO RENEW FOR AN
ADDITIONAL FIVE YEARS—WASTE MANAGEMENT OF ILLINOIS INC
In attendance were Carl Nieman and Norm Lewis of Waste Management of Illinois.
Director of Public Works Schmitt stated Council at its January 30, 2012 regularly
scheduled meeting authorized Staff to seek Requests for Proposals to provide residential waste
hauling, recycling and landscape collection services. Concurrently Council authorized a 60-day
extension of the existing MDC Environmental Services which now expires July 31, 2012.
Director Schmitt reported two proposals were received: One from the current provider,
MDC Environmental; the second from Waste Management. Following review of the submittals,
it is Staff's recommendation to award a five-year contract with an option to extend for an
additional five years for residential waste hauling, recycling and landscape collection services to
Waste Management of Illinois. The contract would include the following alternates:
1. Weekly single bulk item pick-up;
2. Recycling of Christmas trees for a two-week period;
3. Pre-paid stickers for refuse disposal.
Alderman Wimmer stated it appears Staff did a good job in securing the proposals and
coming up with alternates in order to save the City money.
''1
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April 16,2012
Alderman Condon inquired why Staff decided on a five-year contract. Director Schmitt
`— responded that is the norm for this type of contract.
Mr. Nieman stated after July 4, 2012, mailings will go out to all residents to inform them
of the impending changes to refuse disposal pickup. A second mailing would go out with
information about the pickup routes.
Alderman Glab noted the five-year extension is a concern. At whose option could the
contract be extended? Director Schmitt responded the City and Waste Management must
come to terms or a new Request for Proposals would be issued.
Alderman Glab stated it appears things have not been thought out as far as bag use is
concerned. He expressed concern regarding the quality of the bags. Director Schmitt responded
most communities are getting away from selling bags and are moving toward stickers.
Alderman Glab inquired about the letter submitted by MDC Environmental. He opined
the matter was handled like a bid and not like a request for proposal.
Motion by Wimmer, seconded by Blake, to accept Staff's recommendation to award a
five-year contract to Waste Management of Illinois Inc. with an option to extend for an
additional five years for residential waste hauling, recycling, and landscape collection services
with the following alternates:
1. Weekly single bulk item pickup;
2. Recycling of Christmas trees for a two-week period;
3. Pre-paid stickers for refuse disposal.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
FISCAL YEAR 2012-2013 BUDGET
City Administrator Black stated Council reviewed the preliminary Fiscal Year 2012-2013
Budget at its March 5, 2012 regularly scheduled meeting. Since that time the Finance and
Personnel Committee has met twice to further analyze and discuss the proposed budget which
resulted in a recommendation to Council of a proposed spending plan total for all funds of
$36,805,545 including$17,629,740 for the General Fund.
City Administrator Black stated the budgeted revenues are projected to be $17,666,976
for the General Fund. The property tax levy is set at $4,761,610, the same amount set for Fiscal
Year 2011-2012. Total General Fund projected expenditures are $17,629,740. Salary and wage
expenses, which includes a 2.0% increase with no wage step for non-represented employees.
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April 16,2012
City Administrator Black then provided a brief overview of the highlights of the Capital "1
Equipment Fund, Water and Sewer Fund, Capital Improvements Fund, and Utility
Improvements Fund.
City Administrator Black concluded, stating it is Staff's recommendation to approve the
Fiscal Year 2012-2013 Budget as accepted by the Finance and Personnel Committee as
presented.
Alderman Blake stated Staff did a good job in creating the proposed budget.
City Administrator Black expressed his appreciation for the hard work exhibited by Staff,
the directors and Council in putting together the 2012-2013 budget.
Motion by Schaefer, seconded by Santi, to accept the recommendation of the Finance
and Personnel Committee to approve the Fiscal Year 2012-2013 Budget as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR THE FOLLOWING REGARDING THE CENTRAL WASTEWATER TREATMENT PLANT
CLARIFIER REPAIR AND PIPING MODIFICATION:
1. AUTHORIZE THE MAYOR'S EXECUTION OF AN ENGINEERING SERVICES AGREEMENT
WITH HR GREEN IN THE AMOUNT NOT-TO-EXCEED$28.965:
2. AUTHORIZE ADVERTISEMENT FOR BIDS
Director Schmitt stated three clarifiers and return activated sludge piping at the Central
Wastewater Treatment Plant were inspected and signs of deterioration were found. The City
engineer, HR Green, has recommended modification of the piping to allow greater flexibility in
plant operation while providing a way to meter the amount of waste flowing through the
Central Plant.
Director Schmitt noted HR Green has submitted an engineering services agreement
which includes review of the clarifier inspection report recommendations for
repairs/modification, engineer's opinion of probable cost, design and bidding and construction
observation.The total amount of the agreement is $28,965.
Director Schmitt stated the 2011-2012 and Fiscal Year 2012-2013 Capital Improvement
Program includes funding for the design, engineering and construction for this project which
would be funded from the Water and Sewer Fund and through issuance of General Obligation
Bonds. He noted it is Staff's recommendation to authorize the Mayor's execution of an
engineering services agreement with HR Green in the amount not-to-exceed $28,965 and to
''1
Regular Meeting
Page 13
April 16,2012
authorize advertisement for bids for the Central Wastewater Treatment Plant repairs as
`- presented.
Alderman Glab expressed concern regarding the cost of the engineering for the project.
City engineer Pieper explained the parameters of the services to be provided. Alderman Glab
opined the costs are excessive.
Motion by Wimmer, seconded by Blake, to accept Staff's recommendation regarding the
following relating to the Central Wastewater Treatment Plan clarifier repair and piping
modifications to:
1. Authorize the Mayor's execution of an Engineering Services Agreement with HR Green
in the amount of$28,965 for services as presented; and
2. Authorize Staff to publicly bid the project.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low reported the City is at a point of transition. New City Administrator Derik
Morefield assumed his responsibilities today.
Mayor Low publicly thanked Chris Black for his service to the community and stated it
has been a privilege to work with him. She pointed out he is leaving the City in a better place
and has done a fabulous job in his tenure as City Administrator.
COMMITTEE REPORTS
Public Works Committee Chairman Alderman Wimmer reported the Committee met
earlier this evening and minutes will be forthcoming.
Alderman Condon reported the CHARACTER COUNTS! Coalition is sponsoring an event
Wednesday evening regarding the impact of bullying and stressed this is an important program
and will benefit the community.
STAFF REPORTS
City Administrator Black thanked the Mayor and Council for their respect and trust and
noted they made it possible for him to perform his job.
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April 16,2012
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
EXECUTIVE SESSION: COLLECTIVE BARGAINING AND PERSONNEL
Motion by Blake, seconded by Santi, to into Executive Session at 9:04 p.m. to discuss
Collective Bargaining and Personnel.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council adjourned to Executive Session at 9:04 p.m.
Motion by Condon, seconded by Wimmer, to go back into Open Session at 9:34 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 9:34 p.m.
OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
Motion by Wimmer, seconded by Condon, to approve the tentative agreement and
authorize the Mayor's signature of the collective bargaining agreement with Fraternal Order of
Police Unit II for the period of 5/1/2012 to April 30, 2014 as presented.
Voting Aye: Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab.
Absent: None.
Motion carried.
Motion by Wimmer, seconded by Condon, to add the salary classification for sergeants
as an amendment to the City of McHenry Personnel Policy and Procedure Manual and the City
of McHenry Compensation Plan as presented.
Voting Aye: Blake, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab, Schaefer.
Absent: None.
Motion carried.
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April 16,2012
ADJOURNMENT
`-- Motion by Wimmer, seconded by Santi, to adjourn the meeting at 9:36 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 9:36 p.m.
Mayor 1 City Clerk
1 l