HomeMy WebLinkAboutMinutes - 07/23/2012 - City Council REGULAR MEETING
July 23, 2012
Mayor Low called the regularly scheduled July 23, 2012 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Morefield, Deputy Administrator Martin, Assistant City Administrator Hobson,
City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Parks and Recreation Director Merkel, Chief of
Police Jones, City Engineer Pieper.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda as presented:
A. Authorization to submit Surface Transportation Program applications for Bull Valley Road and McCullom Lake Road
and Resolution approving local match;
B. Professional Services Agreement with HR Green, Inc. for Willow Sanitary Sewer Lift Station Standby Generator
Replacement project in an amount not to exceed$10,000 and authorization to publically bid the project;
C. Professional Services Agreement with HR Green, Inc. for South Wastewater Treatment Plant RAS Pump Station
upgrades in an amount not to exceed$18,500 and authorization to publically bid the project;
D. Request from McHenry Area Chamber of Commerce for temporary use of Veteran's Memorial Park; special event
L.. liquor license for wine tasting and sale of bottled wine;and permission to post advertising signs for annual Country
Meadows Craft Show and Downtown Wine Festival on September 16,2012;
E. Request for temporary use permit to host a benefit folk music outdoor concert from Unitarian Universalist
Congregation,5603 Bull Valley Road on August 9,2012;
F. Special Use/Picnic Permits;
G. Block Parties;and
H. List of Bills:
ADAMS ENTERPRISES INC, R 85.12
ADAMS STEEL SERVICE INC 43.31
ALEXANDER EQUIPMENT COMP 543.60
ASAP GARAGE DOOR REPAIR 1,150.00
AT&T 4,075.62
BAKER & SON CO, PETER 10,963.39
BANK OF NEW YORK MELLON 225.00
BATTERIES PLUS 83.90
BRENNAN, DAN 1,000.00
BUCK BROS INC 393.57
BUSS FORD SALES 51.94
CABAY & COMPANY INC 1,137.00
CARQUEST AUTO PARTS STOR 739.61
CDW GOVERNMENT INC 444.50
CENTEGRA OCCUPATIONAL HE 425.32
COMCAST CABLE 82.79
COMED 59.81
CRESCENT ELECTRIC SUPPLY 79.26
DURA WAX COMPANY INC, TH 324.85
FAMILY TAILOR SHOP 154.50
FAST EDDIES CAR WASH 133.60
FISCHER BROS FRESH 1,168.25
FLESCH COMPANY INC, GORD 60.19
` FUTURE LINK OF ILLINOIS 540.00
Regular Meeting
Page 2
July 23,2012
G IMPRESSIONS INC 144.00
GOLD MEDAL PRODUCTS 1,087.66
GREAT LAKES FIRE & SAFET 159.60
GROVES, SANKI 12.00
HALOGEN SUPPLY COMPANY 771.86
HAWKINS INC 726.70
HBK WATER METER SERVICE 1,907.77
HERITAGE-CRYSTAL CLEAN L 139.75
HOWARD, LAURIE 60.00
HRGREEN 11,256.83
ILLINOIS EPA 32,000.00
KIMBALL MIDWEST 215.27
KRYSH, KATHRYN 90.00
LAI LTD 2,968.42
LAMBERT, FRANCES B 208.00
LEXISNEXIS 121.00
MARATHON TOWING 135.00
MCCANN INDUSTRIES INC 612.54
MCHENRY ANALYTICAL WATER 450.00
MCHENRY FAVORITE SPORT C 356.00
MCHENRY FIRESTONE 297.98
MCHENRY SPECIALTIES 400.00
MEADE INC 746.36
MERKEL, MARISA 893.92
METROPOLITAN INDUSTRIES 687.16
MID AMERICAN WATER OF WA 3,804.76
MIDWEST HOSE AND FITTING 10.60
MINUTEMAN PRESS OF MCH 1,417.90
MULCH CENTER, THE 1,400.00
NAPA AUTO PARTS MPEC 3,543.49
NEUMANN JR, EDWARD J 500.00
NORTH EAST MULTI-REGIONA 375.00
NORTHWEST SUBURBAN LACRO 560.00
PEPSI BEVERAGE COMPANY 369.87
PETROLIANCE LLC 15,656.86
PETTIBONE & CO, P F 693.59
PITEL SEPTIC INC 2,540.00
PRIME TACK & SEAL CO 989.92
PROSAFETY INC 34.96
RAMINREZ, ESTEBAN 60.00
RASMUSSEN REBUILDING & M 102.99
RECREONICS 537.64
REICHE'S PLUMBING SEWER 265.00
RELIABLE SAND & GRAVEL 435.99
RESERVE ACCOUNT 1,003.59
RIDGEVIEW ELECTRIC INC 415.00
RIVERSIDE BAKE SHOP 75.78
ROSE, JEFFREY T 262.50
ROTARY CLUB OF MCHENRY 249.00
SAFE KIDS WORLDWIDE 75.00
SAM'S CLUB 1,237.86
SCHWEITZER, BRIAN H 90.00
SIEMENS INDUSTRY INC 1,254.00
SIRCHIE FINGER PRINT LAB 338.37
STANS FINANCIAL SERVICES 135.00
TOBIN, TRACY 199.50
TOPS IN DOG TRAINING COR 300.00
TRAFFIC CONTROL & PROTEC 43.06
ULTRA STROBE COMMUNICATI 9.95
USA BLUEBOOK 283.33
VACULA, JOHN T 950.00
VERIZON WIRELESS 1,898.26
VIKING CHEMICAL COMPANY 3,825.60
WELDON, MICHELLE 70.00
ZAHN, DAN 202.00
ZUKOWSKI ROGERS FLOOD & 7,050.00
GRAND TOTALS 133,681.32
Regular Meeting
Page 3
July 23,2012
FUND TOTALS
GENERAL FUND 64,448.22
PAGEANT FUND 2,875.82
DEBT SERVICE-1997A FUND 225.00
CAPITAL IMPROVEMENTS FUND 11,256.83
WATER/SEWER FUND 52,949.75
RISK MANAGEMENT FUND 134.29
INFORMATION TECHNOLOGY FUND 1,291.41
RETAINED PERSONNEL ESCROW 500.00
TOTALS 133,681.32
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO APPROVE TEMPORARY CLOSURE OF A PORTION OF GLENBROOK TRAIL AND
DARTMOOR DRIVE AND THE USE OF CITY SUPPORT SERVICES FOR THE ANNUAL MCHENRY
ELEMENTARY EDUCATION FOUNDATION 5K RUN/WALK-A-THON ON SEPTEMBER 9, 2012
Assistant City Administrator Hobson stated the McHenry Elementary Education
Foundation has scheduled its annual Run/Walk-a-Thon for September 9, 2012. The event will
necessitate the complete closure of a small portion of Glenbrook Trail from Driftwood Trail to
Cross Trail and Dartmoor Drive at Oakton Street for approximately 15 minutes as runners
complete that portion of the course. Staging, registration and parking for the event will be at
`.. Riverwood School. Registration will begin at 7 a.m. with the run/walk scheduled to begin at 8
a.m. The Foundation is also requesting use of City support services. This will be the fourth year
the event will be held in this format.
Assistant City Administrator Hobson stated Staff has reviewed the request with the
police department and feels the event can be managed utilizing barricades and on-duty
personnel. The Foundation will be charged for any costs incurred by the City including the
current rate for an overtime police officer if it is determined one needs to be assigned. Staff
supports the request as presented.
Motion by Condon, seconded by Santi, to approve temporary closure of a portion of
Glenbrook Trail and Dartmoor Drive and the use of City support services for the Annual
McHenry Elementary Education Foundation 5K Run/Walk-a-Thon on September 9, 2012, as
presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Regular Meeting
Page 4
July 23,2012
REQUEST FROM THE MCHENRY AREA CHAMBER OF COMMERCE TO APPROVE A SPECIAL
EVENT LIQUOR LICENSE TO SERVE BEER AND WINE AT THE CITY BAND CONCERT IN
VETERAN'S MEMORIAL PARK ON AUGUST 16,2012 AND WAIVER OF LICENSE FEE
Assistant City Administrator Hobson stated the McHenry Area Chamber of Commerce is
requesting a special event liquor license to serve beer and wine at the August 16th concert in
the park from 7:00 p.m. to 8:30 p.m. and a waiver of the $25 license fee. This final concert and
special request came about as a result of downtown business owners meeting with the
Chamber and stating an interest in having a concert that could potentially highlight a taste of
downtown McHenry.
The Chamber will provide a certificate of insurance for liquor liability, mandatory wrist
banding for beer and wine sales, and all alcohol sales and service will cease at 8:30 p.m.
Proceeds from alcohol sales will be split between the Chamber of Commerce and the City, with
the City's portion used to offset any unsponsored portion of the concert or to assist with the
annual costs of hosting the summer band concert series. Staff supports the request as
presented.
Motion by Schaefer, seconded by Blake, to approve a special event liquor license to
serve beer and wine from 7:00 p.m. to 8:30 p.m. at the City Band Concert in Veteran's
Memorial Park on August 16, 2012, and waiver of the $25 license fee, as presented.
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR APPROVAL OF A REIMBURSEMENT RESOLUTION ALLOWING BOND PROCEEDS
TO BE USED TO COVER COSTS ASSOCIATED WITH WATER TREATMENT PLANT #2
RENOVATIONS
City Administrator Morefield stated a bid was awarded to complete the rehabilitation of
Water Treatment Plant #2 at the July 16, 2012 City Council meeting. In order to pay for this
rehabilitation, a bond issue is being completed for $2,200,000. Because this bond issuance will
not be closed until approximately September 11, 2012, a reimbursement resolution is required.
This resolution will allow the city to use bond proceeds for any "hard costs" paid for within the
60 days prior to approval of the final bond ordinance.
Motion by Wimmer, seconded by Santi, to authorize approval of a reimbursement
resolution allowing bond proceeds to be used to cover costs associated with Water Treatment
Plant #2 renovations within the 60 days prior to the approval of the final bond ordinance,
as presented.
Regular Meeting
Page 5
July 23,2012
�. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR AUTHORIZATION TO APPROVE A BUDGET AMENDMENT AND UTILIZE A
PORTION OF THE INFORMATION TECHNOLOGY FUND BALANCE IN THE AMOUNT OF
$14,870.28 TO HIRE FUTURE LINK OF ILLINOIS TO INSTALL A POINT-TO-POINT MICROWAVE
LINK BETWEEN THE MCHENRY MUNICIPAL CENTER AND THE PUBLIC WORKS FACILITY AT 1415
INDUSTRIAL DRIVE
Assistant City Administrator Hobson stated a recent goal of the IT section has been to
establish a network connection to the Public Works facility at 1415 Industrial Drive. The project
involves the installation of a "2-hop" microwave system between the City of McHenry
Municipal Center (MMC) and the City of McHenry Public Works facility (PWF). This will allow
for centralized system management and data backup. The cost of the project is quoted by
Future Link of Illinois at$14,870.28, and is substantially less than previously presented by other
vendors. Annual maintenance is quoted as $1,863.46 and can either be paid annually or the
City can maintain the system and defer to a time and material basis on an as needed basis.
Assistant City Administrator Hobson stated there are three main benefits and goals with
this project:
1. Once operational, the PWF will be connected to the same network used by all
employees at MMC. This means that file sharing will be available as well as internet
connectivity and regular backups of the PWF files. The Internet service currently in
use can be eliminated at the PWF providing an annual cost savings.
2. The system is being designed to accommodate direct connection of the PWF
telephone system to the system already installed at MMC. This application will
require some additional switching equipment, but this ability will allow for the
elimination of the Centrex telephone lines currently in use at the PWF. It will also
allow 4-digit extensions at the PWF and will eliminate the need to make a phone call
in order to connect to personnel at the PWF. The elimination of the Centrex phone
lines will also result in an annual cost savings.
3. Finally, for several years, the IT section has been trying to resolve the issues of
disaster recovery and off-site system backups. Again, additional equipment would
need to be installed, but this project would provide the necessary connectivity to
accomplish this goal.
Alderman Santi inquired if the annual maintenance fee could be locked in. Assistant City
Administrator Hobson stated he will look into that possibility.
L
Regular Meeting
Page 6
July 23,2012
Alderman Glab asked about the longevity of the technology. Assistant City
Administrator Hobson stated he believes it is a proven technology that can be trusted for at
least ten years.
Motion by Santi, seconded by Condon, to authorize approval of a budget amendment
and utilize a portion of the Information Technology fund balance in the amount of $14,870.28
to hire Future Link of Illinois to install a point-to-point microwave link between the McHenry
Municipal Center and the Public Works facility at 1415 Industrial Drive, as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low commented regarding the wonderful array of events the City participated in
for the past 10 days for Fiesta Days. She congratulated all City employees involved and
complimented the Chamber of Commerce on another job well done.
Mayor Low invited everyone to attend the McHenry Rotary first annual Blues, Brew, and
BBQ Fest which will be held August 3, 4, and 5, 2012 at Petersen Park, which will include great
music, a BBQ contest, and a volleyball tournament.
COMMITTEE REPORTS
Alderman Condon reported she attended the grand opening of the new McDonalds on
Richmond Road representing Character Counts! She stated McDonalds has donated a $500
check to the Character Counts! coalition at each store opening in town and is a great partner to
the community.
Alderman Peterson stated there is a Parks and Recreation Committee Meeting on
Tuesday August 14, 2012 at 7:00 p.m. in the Aldermen's Conference Room.
Alderman Blake stated there is a Public Works Committee Meeting on Monday August
13, 2012 at 6:00 p.m. in the Aldermen's Conference Room.
STAFF REPORTS
There were no Staff reports.
FUTURE AGENDA ITEMS
There are no current future agenda items to discuss.
'"1
Regular Meeting
Page 7
July 23,2012
ADJOURNMENT
Motion by Condon, seconded by Blake, to adjourn the meeting at 7:55 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:55 p.m.
Mayor City Clerk
0
L