HomeMy WebLinkAboutMinutes - 08/06/2012 - City Council REGULAR MEETING
August 6, 2012
Mayor Low called the regularly scheduled August 6, 2012 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Morefield, Deputy Administrator Martin, Assistant City Administrator Hobson,
City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Deputy Chief of Police Birk.
PROCLAMATION RECOGNIZING FAMILY ALLIANCE, INCORPORATED
Mayor Low read a Proclamation recognizing Family Alliance, Incorporated for 30 years
of service to mature adults and their care partners throughout McHenry County and
encouraging communities to promote active and stimulating mental health environments. She
recognized Lynn Orfal of Family Alliance who attended and accepted the Proclamation.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
Motion by Santi, seconded by Condon,to approve the Consent Agenda as presented:
A. Purchase of a 2012 Ford Focus replacement vehicle for CNS Department from Buss Ford in an amount not to exceed
$16,805;
B. July 16,2012 City Council meeting minutes;
C. As Needed Checks:
AMERICA'S ACTION TERRITO 526.50
BLUE CROSS BLUE SHIELD O 121,597.19
BROWN, CHLOE 100.00
FOP UNITS I/II 1,935.00
HOME DEPOT CREDIT SERVIC 1,286.02
IDPH - EMS 50.00
IUOE, LOCAL 150 2,172.38
LEGALSHIELD 93.65
LULLO, MACKENZIE 100.00
MCHENRY COMMUNITY HIGH S 500.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 224.00
PATTERSON, ERICA 100.00
POSTMASTER MCHENRY IL 1,865.28
TIMBER RIDGE LODGE & WAT 518.00
UNITED PARCEL SERVICE 130.34
UNUM 1,528.72
WIGMAN, OLIVIA 100.00
WOODSTOCK DOLPHINS 470.00
GRAND TOTALS 133,339.41
FUND TOTALS
GENERAL FUND 10,566.19
PAGEANT FUND 400.00
MCHENRY AREA CHARACTER COUNTS 500.00
WATER/SEWER FUND 276.03
EMPLOYEE INSURANCE FUND 121,597.19
`� TOTALS 133,339.41
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August 6,2012
D. List of Bills:
A-YARD CORP 225.00
ADAMS ENTERPRISES INC, R 2,019.14
AFTERMATH INC 190.00
AMERICAN HEATING & COOLI 315.00
ANDERSON CONCRETE INC, D 800.00
ARBOR DAY FOUNDATION 15.00
AT&T 3,339.85
AT&T LONG DISTANCE 224.31
AUTO TECH CENTERS INC 1,178.66
AYALA, SAMUEL JUAN 1,500.00
B&W CONTROL SYSTEMS INTE 146.94
BAKERCORP 2,902.00
BARRINGTON TRANSPORTATIO 631.00
BAXTER & WOODMAN 353.88
BUCK BROS INC 169.52
BURRIS EQUIPMENT COMPANY 1,750.00
BUSS FORD SALES 331.35
C&H DISTRIBUTORS INC 1,124.07
CENTEGRA 39.20
CHICAGO INTERNATIONAL TR 356.78
COIL RACING ENGINES 100.00
COMED 21,190.80
CONNEY SAFETY PRODUCTS 158.49
CONSERV FS 431.44
COPY-RITE INC 46.23
CRESCENT ELECTRIC SUPPLY 51.54
CULVERS OF MCHENRY 192.00
DOCUMENT IMAGING DIMENSI 308.00
DREISILKER ELECTRIC MOTO 2,152.10
DURA WAX COMPANY INC, TH 233.00
E & E LIGHTING INC 231.20
ED'S RENTAL & SALES INC 1,150.00
EDER CASELLA & CO 20,000.00
EHAS, ERLE 105.00
EISERMAN, JERRY 28.15
ENO, CHERYL 75.00
ETTEN, CHRISTOPHER 141.42
FISCHER BROS FRESH 452.25
FLESCH COMPANY INC, GORD 77.00
FOXCROFT MEADOWS INC 511.50
FRY, ROBERT J 225.00
GALLS AN ARAMARK CO LLC 383.91
GOLD MEDAL PRODUCTS 656.53
GREAT LAKES FIRE & SAFET 27.90
GROVES, SANDRA 329.25
HALOGEN SUPPLY COMPANY 1,279.58
HAMBY, DAVE 700.00
HARM'S FARM 402.34
HARPER, MICHAEL 161.97
HAWKINS INC 3,845.01
HERITAGE TITLE COMPANY 750.00
HILL NURSERY, D 182.00
HOME DEPOT CREDIT SERVIC 1,942.01
HRGREEN 27,135.00
ILLINOIS FBI NA 75.00
INFANTE, ALFONSO 980.00
IT'S RACE TIME INC 1,004.50
KALE UNIFORMS INC 130.06
KIMBALL MIDWEST 973.35
LAW ENFORCEMENT INTELLIG 80.00
LOFGREN, GREG 16.09
LYND, KATHLEEN 50.00
MCANDREWS PC, THE LAW OF 6,800.00
MCCORMICK, JIM 1,500.00
MCHENRY ANALYTICAL WATER 180.00
MCHENRY FIRESTONE 243.10
MCHENRY LIONS CLUB 108.00
MCHENRY SCHOOLS TRANSPOR 925.97
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August 6,2012
MID AMERICAN WATER OF WA 332.20
MIDCO 3,108.00
MIDWEST HOSE AND FITTING 39.40
MINUTEMAN PRESS OF MCH 143.84
MORRIS, MATT 38.70
MYERS-SCHMITZ, CAROL 130.00
NICOLET SCENIC TOURS 6,695.00
NICOR GAS 923.15
NORTH SUBURBAN WATER 45.00
NORTHWEST ELECTRICAL SUP 152.31
NORTHWEST HERALD 235.00
O'HERRON CO INC, RAY 210.00
OWSLEY, MIKE 171.95
PALUCH, ZELINDA 3.60
PEPSI BEVERAGE COMPANY 260.46
PETROLIANCE LLC 10,810.78
PETTIBONE & CO, P F 2,997.06
PITEL SEPTIC INC 850.00
PRECISION SERVICE & PART 76.44
PRO PLAYER CONSULTANTS I 1,665.00
RELIABLE OFFICE SUPPLIES 164.02
RNOW INC 406.63
ROBERTS, PATRICIA J 320.00
ROC CONSTRUCTION SUPPLY 88.56
ROSE, JEFFREY T 262.50
SCHAFER, PAT 176.42
SCHMIDT, LINDA 60.00
SECRETARY OF STATE / POL 99.00
SHERWIN INDUSTRIES INC 2,747.50
SKILLS FIRST SOCCER LLC 1,380.00
SMITH, WILLIAM 150.00
STANS OFFICE TECHNOLOGIE 43.04
STAPLES ADVANTAGE 177.14
STAPLES CREDIT PLAN 214.49
TAMPARONG, NAOMI 38.00
THELEN MATERIALS LLC 171.50
THEODORE POLYGRAPH SERV 135.00
THOMPSON ELEVATOR INSPEC 75.00
THOMPSON, SCOTT 50.00
TONYAN, LUCY 2,079.00
TRAFFIC CONTROL & PROTEC 1,324.21
TREDROC TIRE/ANTIOCH 002 3,135.75
USA BLUEBOOK 239.85
VACULA, JOHN T 1,050.00
VALENTINES REPAIR 7.80
VIKING CHEMICAL COMPANY 8,493.88
WALSH, THOMAS 45.00
WASTE MANAGEMENT OF WI P 6,363.12
WELCH BROS INC 236.00
WHITE, EILEEN 30.00
ZAHN, DAN 92.00
ZARNOTH BRUSH WORKS INC 639.00
GRAND TOTALS 175,715.69
FUND TOTALS
GENERAL FUND 95,769.64
AUDIT EXPENSE FUND 20,000.00
MOTOR FUEL TAX FUND 27,135.00
WATER/SEWER FUND 28,988.10
INFORMATION TECHNOLOGY FUND 3,469.07
RETAINED PERSONNEL ESCROW 353.88
TOTALS 175,715.69
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August 6,2012
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM THE MCHENRY AREA SOCCER FEDERATION (MASF) FOR A TEMPORARY USE
PERMIT TO ALLOW TEMPORARY LIGHTING ON MCHENRY SCHOOL DISTRICT 15 PROPERTY
ADJACENT TO SHAMROCK FARMS PARK, 440 FARMSTEAD TRAIL AND THE USE OF
SHAMROCK FARMS PARK PARKING LOT AFTER DUSK FROM SEPTEMBER 1, 2012 THROUGH
NOVEMBER 17, 2012
Construction and Neighborhood Services Director Schwalenberg stated the McHenry
Area Soccer Federation (MASF) is requesting a temporary use permit allowing the use of
temporary lighting on McHenry School District 15 property, 440 Farmstead Dr., adjacent to
Shamrock Farms Park. They are also asking to use the parking lot at Shamrock Farms Park after
dusk during the same time frame. If approved, the MASF is planning to use the lighting and
parking lot Monday through Friday from September 1, 2012 through November 17, 2012 from
5:00 p.m. to 9:00 p.m. Doing so will allow the practice fields to be used during evening hours
until the soccer season comes to an end.
Construction and Neighborhood Services Director Schwalenberg stated this is the
second year the MASF has made this request. Staff is unaware of any complaints or concerns
from nearby property owners and no violation of City ordinance was observed last year. City
staff will take both sound and light level readings this year to verify compliance with City
ordinance.
Alderman Santi asked if the lighting was still being powered by generator and if this
would eventually be a long-term request by the MASF. Construction and Neighborhood Services
Director responded the lights are powered by generator. Jeff Dietrich of MASF responded they
would appreciate requesting this year to year as they initially want lights on a temporary basis
but would like to potentially request lighted fields in the future on a permanent basis.
Motion by Schaefer, seconded by Blake, to approve a Temporary Use Permit to allow
the use of up to five temporary light towers on School District 15 property adjacent to
Shamrock Farms Park, 440 Farmstead Trail, and the use of Shamrock Farms Park parking lot
after dusk from September 1, 2012 through November 1, 2012 with the following conditions, as
presented:
1. Lighting is only to be used Monday through Friday from 5:00 p.m. to 9:00 p.m.;
2. The use of the parking lot at Shamrock Farms Park is during the same days and times
as the lighting; and
3. The performance standards found in the City Zoning ordinance are complied with.
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August 6,2012
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR SIGN VARIANCE FOR WALGREENS LOCATED AT 3925 W ELM STREET
Construction and Neighborhood Services Director Schwalenberg stated a request was
received from Walgreens at 3925 W Elm Street for a sign variance. Walgreens has begun
permitted alterations to offer "Take Care Clinic" services in the future. The quantity of signs
will remain the same as was originally approved by City Council in 2001. However, Walgreens
needs to install a new sign package on the building and is seeking relief of the City's sign
ordinance to allow an additional 83 square feet of signage area for a total of 298 square feet.
Staff believes this is a reasonable request because larger retail businesses typically display
words on their fa§ade advertising particular brands or services offered.
Motion by Wimmer, seconded by Santi, to approve a request for a sign variance from
Walgreens for the property located at 3925 W Elm Street, as presented, allowing the
installation of:
1. A total of six wall signs;
2. Two oversize directional signs; and
3. An additional 83 square feet of signage area for a total of 298 square feet.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE AUTHORIZING A CONDITIONAL USE PERMIT TO ALLOW OUTDOOR SEATING —
THE VILLAGE SQUIRE, 4512 W ELM STREET AND A VARIANCE FROM THE OFF-STREET PARKING
REQUIREMENTS FOR AN EAT-IN, NO DRIVE-IN RESTAURANT
Deputy City Administrator Martin stated a request was submitted by George Karas, The
Village Squire McHenry, for a conditional use permit to allow outdoor seating at the restaurant
located at 4512 W Elm Street, along with a request for a variance from the off-street parking
requirements for an eat-in, no drive-in restaurant. The matter was presented before the
Planning and Zoning Commission at a public hearing held on July 19, 2012. The Commission
unanimously recommended approval of the conditional use permit and variance requests
subject to the following conditions being met:
1. The outdoor seating area shall not eliminate more than three parking spaces;
2. There shall be no general public access to the outdoor dining area to/from the parking lot;
3. The design shall be in substantial conformance with the specifications submitted;
4. Any future enclosure of the space is required to meet all building and zoning codes;
5. Additional directional signage for parking is provided; and
`- 6. Bollards be considered at the southwest and northwest corners of the seating area.
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August 6,2012
Deputy City Administrator Martin stated the proposed seating area is approximately 588
sf. and three parking spaces would be eliminated as a result of the outdoor addition. In
accordance with the current parking regulations, 117 parking spaces are required with the
outdoor dining addition, and there are 87 existing parking spaces on the subject property.
Subtracting three spaces for the outdoor dining area requires a parking variance of 33 spaces.
Deputy City Administrator Martin stated staff supports the off-street parking variance
request since accommodating on-site parking will not be an issue the majority of the year, with
the outdoor dining area being seasonal and not always in use, yet it will substantially enhance
the business. He also explained the net floor area calculation that is used to determine the
number of parking spaces includes an existing 540 sf. party room within the restaurant as well
as the outdoor dining space, both of which are not utilized year-round. Staff does not have any
concerns with allowing outdoor seating in conjunction with the proposed restaurant.
Alderman Wimmer stated sacrificing only three parking spaces for the outdoor addition
is reasonable.
Alderman Glab stated the addition proposed was done very tastefully but he has an
issue with the limited parking. If off-site parking is being used in neighboring parking lots an
agreement should be in place.
Motion by Wimmer, seconded by Schaefer, to accept the recommendation of the
Planning and Zoning Commission to pass an ordinance granting a conditional use permit to
allow outdoor seating for The Village Squire located at 4512 W Elm Street and to grant a
variance to the off-street parking requirements, as presented.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
REQUEST FOR A CONDITIONAL USE PERMIT TO ALLOW OUTSIDE DISPLAY OF MERCHANDISE—
FOX RIVER FLEA MARKET, 3017 W ROUTE 120
Deputy City Administrator Martin stated a request was received from Fox River Flea
Market located at 3017 W Route 120 for a conditional use permit to allow outside display of
merchandise. The matter was presented before the Planning and Zoning Commission at a
public hearing held on April 19, 2012. The Commission did not recommend approval of a
conditional use permit. City Council, however, did grant a temporary use permit at the May 21,
2012, regular meeting to allow outdoor display beginning June 2, 2012 through August 5, 2012.
Deputy City Administrator Martin stated Fox River Flea Market is open year round on
Saturdays and Sundays and the applicant would like the ability to allow vendors to display
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August 6,2012
merchandise outdoors during business hours on a permanent basis. Staff has received multiple
�-' complaints referencing the subject property before and after the Planning and Zoning
Commission meeting and staff continues to respond to zoning violations, illegal signage on the
subject property, as well as different types of distractions to motorists.
Discussion ensued regarding the appearance of the Flea Market and compliance with
staff requests regarding zoning, signage and general upkeep.
Motion by Wimmer, seconded by Blake, to accept the recommendation of the Planning
and Zoning Commission to deny a request from Fox River Flea Market located at 3017 W Route
120 for a conditional use permit to allow outside display of merchandise as presented.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: Peterson, Santi.
Absent: None.
Motion carried.
APPROVAL OF A RESOLUTION ESTABLISHING FUND BALANCE POLICIES AS REQUIRED BY GASB
54
City Administrator Morefield stated in February 2009 the Governmental Accounting
Standards Board (GASB) issued statement number 54 which went into effect during fiscal year
2011-2012. The objective of this standard is to enhance the usability of the financial
statements by defining the fund balance categories. The fund balance type being addressed at
this time is the assigned type. Assigned fund balance is the amount intended to be used for a
specific purpose and can be expressed by management with authorization by the government.
It is important to assign fund balances for specific purposes so that users are not misled by
large unassigned fund balances. In order to assign funds a resolution must be passed giving
authority to management. Staff recommends approval of the Fund Balance Resolution allowing
management to assign fund balances in the financial statements that accompany the audit.
Alderman Schaefer suggested amending the resolution delegating authority to assign
fund balances and authority to deviate from policy if it is in the best interest of the City of
McHenry to Carolyn Lynch, Finance and Accounting Manager with the advice and consent of the
Finance and Personnel Committee. City Administrator Morefield concurred with Alderman
Schaefer's suggestion.
Motion by Wimmer, seconded by Santi, to approve a Resolution Establishing Fund
Balance Policies as required by GASB 54, as amended.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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August 6,2012
MAYOR STATEMENT AND REPORT
Mayor Low reported there are two more Thursday night band concerts at Veteran's Park
in the summer band series. She invited everyone to attend the "Keep the Spirit of 45 Alive"
ceremony Sunday, August 12 at 5:00 p.m. in Veteran's Park. Mayor Low stated it is always a
moving ceremony organized by resident Ron Bykowski.
COMMITTEE REPORTS
Alderman Peterson stated there is a Parks and Recreation Committee Meeting on
Tuesday August 14 at 7:00 p.m. in the Municipal Center Classroom.
Alderman Blake stated there is a Public Works Committee Meeting on Monday August
13 at 6:00 p.m. in the Alderman's Conference Room.
STAFF REPORTS
There were no Staff reports.
FUTURE AGENDA ITEMS
City Administrator Morefield stated a list of tentative future agenda items was provided
to the Council noting the list is tentative and items may be removed and added.
Alderman Glab stated he has issues with businesses in the City that do not generate
sales tax for the City.
ADJOURNMENT
Motion by Wimmer, seconded by Blake, to adjourn the meeting at 8:18 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:18 p.m.
mayor ` City Clerk