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Home My WebLink AboutMinutes - 08/13/2012 - City Council REGULAR MEETING August 13, 2012 Mayor Low called the regularly scheduled August 13, 2012 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were Deputy Administrator Martin, Assistant City Administrator Hobson, City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Chief of Police Jones, City Engineer Pieper. PRESENTATION: CHARACTER COUNTS! RECOGNITION AWARDS Alderman Condon, President of the Character Counts! Coalition recognized Patrick Monahan, award recipient. Mr. Monahan has represented McDonald's Corporation in McHenry and is the first corporate representative to serve on the Character Counts! Board. Alderman Condon stated Mr. Monahan has contributed greatly to the coalition, not only through McDonald's corporate funding but by serving on the board and offering great ideas. Alderman Condon then read and presented the Character Counts! Recognition Award to Mr. Monahan. Mr. Monahan stated he is proud of what has been accomplished working together with the Character Counts! Coalition and is humbled and honored to receive the award. `., PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minutes of Public Input. CONSENT AGENDA Motion by Wimmer, seconded by Blake, to approve the Consent Agenda as presented: A. IDOT Resolution Retiring Debt Obligation for 2010 local street improvements; B. Ordinance authorizing Sale by Public Auction of Property owned by the City of McHenry and Local Government Vehicle and Equipment Auction Agreement with MCCG; C. Highway Authority Agreement with Premcor,owner of 3111 West Route 120,prohibiting the use of groundwater and access to soil located at,within,or beneath the public right-of-way; D. Approval of 1) HR Green Engineering Services Agreement Addendum #2 for $30,000; 2) Change Order#1 and #2 adding$103,865.41 to Maxim Construction contract;and 3)final pay request to Maxim Construction for$162,410.76 for Solids Handling System Upgrades for CWWTP and SWWTP; E. Proposal from Insituform Technologies USA, LLC for sanitary sewer main repair on Golfview Avenue for an estimated amount of$33,74.20; F. Request by St. Patrick Catholic Church, 3500 Washington Street, for special event liquor license for annual Oktoberfest to be held on September 29,2012; G. Request by Nicolino's Trackside, 621 Ridgeview Drive, for special event liquor license for outside consumption of alcohol for a 13th Anniversary Event on August 16,2012; H. Request for Block Party,1912 Oak Drive; I. Special Use/Picnic Permits; J. July 23,2012 City Council meeting minutes;and K. List of Bills: ACE HARDWARE, BJORKMAN'S 1,493.73 ACE TOWING & RECOVERY 175.00 ADAMS ENTERPRISES INC, R 1,475.46 �' ALEXANDER LUMBER CO 382.92 Regular Meeting Page 2 August 13,2012 AMELIO, ROBERT 399.50 AQUAFIX 134.41 AT&T 43.45 BAKER & SON CO, PETER 7,148.49 BANKCARD PROCESSING CENT 503.79 BLAKE, ERIN 170.00 BROWN, PAUL 299.00 BUSS FORD SALES 581.30 CENTEGRA OCCUPATIONAL HE 328.30 CERTIFIED SERVICES INC 84.41 CHESTERTON COMPANY, A W 4,966.08 CINTAS CORPORATION #355 412.15 COMCAST CABLE 100.16 COMED 4,013.02 CONSTELLATION NEWENERGY 36,529.93 CRESCENT ELECTRIC SUPPLY 294.48 CUMMINS NPOWER LLC 850.00 D'ANGELO NATURAL SPRING 38.75 DELAWARE COUNTY SHERIFFS 250.00 DELISI, PHIL 200.00 DOCUMENT IMAGING DIMENSI 398.00 ED'S AUTOMOTIVE/JIM'S MU 181.00 EVANS, JAMES 46.00 FOXCROFT MEADOWS INC 149.00 GITZKE, WILLIAM J 465.90 GOLD MEDAL PRODUCTS 433.97 GREVE, CLINT 198.26 HALOGEN SUPPLY COMPANY 123.47 HARMENING, CHRISTOPHER M 115.00 HAWKINS INC 895.75 IN TIME SOLUTIONS INC 578.00 KIMBALL MIDWEST 269.43 KUS, TOM 25.50 LEISTEN, RICK 191.63 MARATHON TOWING 45.00 MAZZUCA, JOE 92.00 MCCAFFERTY, BRITTANY 1,963.50 MCHENRY ANALYTICAL WATER 135.00 MCHENRY AREA TENNIS ASSO 210.00 MCHENRY COUNTY COUNCIL 0 944.72 MCHENRY COUNTY ORTHOPAED 288.00 MCHENRY COUNTY RECORDER 284.00 METROPOLITAN INDUSTRIES 14,863.00 MIDWEST HOSE AND FITTING 16.50 MILLER, KIM 173.25 MINUTEMAN PRESS OF MCH 87.00 MOORE, KEVIN 102.00 NAPA AUTO PARTS MPEC 1,229.77 NCL OF WISCONSIN INC 699.68 NORTHWEST ELECTRICAL SUP 346.56 PEPSI BEVERAGE COMPANY 366.26 PETERSON, DWAYNE 46.00 PETROLIANCE LLC 2,718.97 PETTIBONE & CO, P F 149.98 PRECISION SERVICE & PART 59.39 RELIABLE SAND & GRAVEL 1,089.86 ROLLINS AQUATIC SOLUTION 1,299.50 RYBA, RON 94.33 SECRETARY OF STATE 285.00 SHAW SUBURBAN MEDIA 400.10 ST PAULS EPISCOPAL CHURC 127.20 STANS OFFICE TECHNOLOGIE 707.05 STAPLES ADVANTAGE 244.98 STATE TREASURER IDOT 7,268.04 STERWERF, JASON 161.00 TEAM SALES LTD 160.00 USA BLUEBOOK 111.94 VACULA, JOHN T 3,000.00 VALLEY VIEW ACRES 425.00 WASTE MANAGEMENT OF WI P 5,871.33 Regular Meeting Page 3 August 13,2012 WATER PRODUCTS - AURORA 539.18 ZAHN, DAN 92.00 ZUMWALT, JACK D 53.73 GRAND TOTALS 111,696.06 FUND TOTALS GENERAL FUND 40,549.18 WATER/SEWER FUND 69,314.10 RISK MANAGEMENT FUND 602.88 INFORMATION TECHNOLOGY FUND 1,229.90 TOTALS 111,696.06 Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. Discussion was held regarding Item D, regarding the agreement and contract with Maxim Construction. Alderman Glab stated he was appalled at the additional charges and opined some items should not have been missed in the bid. Alderman Schaefer asked about the age of the sewer main on Golfview Avenue in regard to Item E. Public Works Director Schmitt responded that the sewer main is constructed of clay tiles, so it is very old. `- REQUEST FOR SIGN VARIANCE-UPPER FORMAL WEAR, 3322 W ELM STREET Construction and Neighborhood Services Director Schwalenberg stated a request was submitted by Mike Cajthaml, the property owner, for a sign variance to allow a two-foot height variance (sign height not to exceed 17-feet total) and a zero setback variance, for the existing freestanding sign at Gipper Formal Wear, located at 3322 W Elm Street. Construction and Neighborhood Services Director Schwalenberg stated Mr. Cajthaml is also requesting permanent relief of the City's sign ordinance to allow the sign to remain as is. The sign was originally constructed in 1962 when setbacks from the property lines were not required for signs and the location selected for the sign is the only place available for a sign. Staff does not have any reservations or issues with the request because physical conditions exist, beyond the applicants' control, that will cause a financial hardship and further hinder the ability to see the sign. Alderman Wimmer stated he agrees it would be a hardship for the property owner to be required to move the sign. He also stated Council must be considerate of all issues in this economic environment. Motion by Wimmer, seconded by Condon, to approve a sign variance as requested by Mike Cajthaml for Gipper Formal Wear to allow a two-foot height variance (sign height not to exceed 17-feet total) and a zero setback variance, for the existing freestanding sign at 3322 W Elm Street, as presented. Regular Meeting Page 4 August 13,2012 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCES AUTHORIZING A CONDITIONAL USE PERMIT TO ALLOW A DRIVE-IN ESTABLISHMENT ASSOCIATED WITH A CAR WASH AND A CONDITIONAL USE PERMIT TO ALLOW MINI WAREHOUSES, AND A USE VARIANCE TO ALLOW TWO PRINCIPAL USES AND FIVE PRINCIPAL BUILDINGS—THOMAS N. GRIECO, 305 N FRONT STREET Deputy City Administrator Martin stated a request was submitted by Thomas Grieco for a conditional use permit to allow a drive-in establishment associated with a car wash, a conditional use permit to allow mini warehouses, and a use variance to allow two principal uses and five principal buildings at his property located at 305 N Front Street. Two years ago the subject property was given approval for a conditional use and variances for a retail restaurant building and mini warehouses. Those approvals expired after being delayed due to approvals that were required at the state and federal level. Additionally, the conditional use permit and variances were tied directly to the previously approved plans, which have been altered. Deputy City Administrator Martin stated the matter was presented before the Planning and Zoning Commission at public hearings held on July 19, 2012 and August 2, 2012. The Commission recommended approval of all the requests with a vote of 4-2 at the August 2, 2012 meeting. Staff does not have any concerns with the requests due to the physical size and length of the property, location along a state highway, as well as the constraints placed upon the site design to account for wetland buffering. The car wash and mini warehouse uses are permitted in the C-5 zoning district, the car wash by right and the mini warehouses as a conditional use, and staff believes that the combination of the two uses is appropriate. Staff believes a mini warehouse facility is an appropriate use to the west of the proposed car wash building. It will have controlled access and be well lighted for patrons' security. Mr. Grieco has already obtained a cross access easement from the property owner to the north providing two points of ingress and egress. Motion by Santi, seconded by Wimmer, to approve: 1. Conditional use permit for a drive-in establishment (drive-thru land) on the subject property in accordance with the site plan, revised landscape plan and building elevations; 2. Conditional use permit for mini warehouses on the subject property; and 3. Use variance to allow two principal uses (automobile wash and mini warehouses) and five principal buildings on the same property as presented. '-1 Regular Meeting Page 5 August 13,2012 Discussion on the Motion: Alderman Santi inquired about the height and type of landscape buffer plantings and the location and number of vacuum units. Construction Consultant Alan Scimeca responded Mr. Grieco will work with a landscape architect to find a durable tree and will even let the City choose the trees. Alderman Glab opined the masonry construction is not particularly architecturally pleasing and he would like to see a more upscale building if it is approved. Discussion ensued regarding noise of the dryers and vacuums, the placement of the building on the property, and whether or not an attendant will be on duty. Mr. Grieco responded there will be an attendant on duty during the hours the car wash is open. Further discussion ensued regarding a car wash being an appropriate venue on the property and the affect on the neighboring properties. Alderman Wimmer asked if there is an alternative plan in place for the property if this proposal does not work. Mr. Scimeca responded there is no hope in the near future for a retail outlet/shopping center. Deputy City Administrator Martin stated if this project fails to proceed at this point, Mr. Grieco would have to wait a year to apply for a drive-in or mini warehouse use again on this property. �.,. Mr. Scimeca stated Mr. Grieco is willing to do whatever Council requires to make the proposed use visually homogenous with the surrounding businesses. Attorney McArdle stated Council can vote on allowing only the mini warehouses on the property, if Mr. Grieco is agreeable. Otherwise, the motion should be pulled and Mr. Grieco can return with a new proposal and site plan. A straw poll regarding a car wash on the property had very little support. Attorney Michael Poper requested the motion be tabled until the August 27, 2012 City Council meeting while Mr. Grieco works with Staff. Motion by Santi, seconded by Wimmer, to table the motion to approve: 1. Conditional use permit for a drive-in establishment (drive-thru land) on the subject property in accordance with the site plan, revised landscape plan and building elevations; 2. Conditional use permit for mini warehouses on the subject property; and 3. Use variance to allow two principal uses (automobile wash and mini warehouses) and five principal buildings on the same property until the August 27, 2012 City Council meeting. L Regular Meeting Page 6 August 13,2012 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST TO AMEND THE FY12/13 BUDGET, INFORMATION TECHNOLOGY FUND, SMALL EQUIPMENT ACCOUNT (620.00.6270) IN THE AMOUNT OF $7,600 TO ALLOW THE PURCHASE OF HARDWARE AND SOFTWARE RELATED TO THE IMPLEMENTATION ON AN ELECTRONIC COUNCIL PACKET PROGRAM Assistant City Administrator Hobson stated in an effort to provide the City Council with City Council Meeting Agenda packets in a more efficient, cost effective and environmentally friendly way, the City Administration is proposing to develop a system for converting and distributing information to Council electronically via iPads and related applications. The Village of Lake in the Hills and the City of Woodstock have already implemented electronic packet programs. The proposed Electronic Agenda Packet Program was not included in the FY12/13 budget so moving forward in implementing the program will require a budget amendment to provide necessary funding for this project. Alderman Glab asked if purchasing electronics to replace paper packets is really a cost- saving measure with system updates, server issues and repairs. Assistant City Administrator Hobson stated the estimated cost of staff time for one person to assemble paper packets for a one-time use is approximately $200. Large amounts of paper are used in preparing 24 meeting packets that are between 100 and 125 pages on average; Assistant City Administrator Hobson did not have the paper costs available at the meeting. Motion by Condon, seconded by Wimmer, to approve a request to amend the FY12/13 budget, IT fund, small equipment account (620.00.6270) in the amount of $7,600 to allow the purchase of hardware and software related to the implementation of an Electronic Council Packet Program, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low acknowledged and thanked Ron and Linda Bykowski for organizing the "Keep the Spirit of 45 Alive" ceremony that was held on Sunday, August 12. Mayor Low also stated the last band concert in the summer series is this Thursday, August 16, at Veteran's Park. COMMITTEE REPORTS Alderman Peterson stated there is a Parks and Recreation Committee meeting Tuesday August 14 at 7:00 p.m. Regular Meeting Page 7 August 13,2012 Alderman Blake stated a Public Works Committee meeting was held before tonight's City Council meeting and minutes will be forthcoming. STAFF REPORTS There were no Staff reports. FUTURE AGENDA ITEMS A list of tentative future agenda items was provided to the Council with a notation the list is tentative and items may be removed and added. Alderman Glab stated he would like to see salaries of elected officials discussed prior to elections. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 9:15 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 9:15 p.m. Mayor City Clerk