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Home My WebLink AboutMinutes - 10/29/2012 - City Council REGULAR MEETING October 29, 2012 Mayor Low called the regularly scheduled October 29, 2012 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Martin, Assistant City Administrator Hobson, City Clerk Jones, Public Works Director Schmitt, Chief of Police Jones. PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minutes of Public Input. PRESENTATION: 2012 WASTEWATER TREATMENT PLANT OF THE YEAR Mayor Low stated The City of McHenry is the recipient of an award from the Fox Valley Operator's Association (FVOA) for the 2012 Treatment Plant of the Year. Mayor Low recognized Russell Ruzicka, Wastewater Superintendent, and members of his department. Public Works Director Schmitt introduced all members of the department, recognizing that the City is appreciative of their hard work and dedication to their job. Additionally, Public Works Director Schmitt noted that the company that designed the South Wastewater Treatment Plan, Maxim out of Volo, IL, received an honorable mention for the project. CONSENT AGENDA L, Motion by Wimmer, seconded by Blake, to approve the Consent Agenda as presented: A. Temporary use for outside sales lot and motor vehicle repair at 3003 W.Route 120; B. Temporary use for McHenry Garden Club to hold annual Holiday Floral Extravaganza at McHenry West Campus High School on November 29,2012 and permission to post 10 temporary advertising signs in municipal right-of ways; C. List of Bills: ACCUCUT 79.25 ACE TOWING & RECOVERY 135.00 ADAMS ENTERPRISES INC, R 43.60 ADAMS STEEL SERVICE INC 666.72 AFTERMATH INC 155.00 AG PLUMBING 110.00 AMELIO, ROBERT 587.50 AMERICAN HEATING & COOLI 476.00 AT&T 4,854.85 AT&T LONG DISTANCE 197.06 AUTO TRUCK GROUP 4,652.00 BAKER & SON CO, PETER 2,042.70 BANK OF NEW YORK MELLON 678.00 BARTOS, DONNA 117.81 BAXTER & WOODMAN 65.00 BEGGS, KEVIN 439.55 BONNELL INDUSTRIES INC 78.00 BOXX THIS INC 49.32 BREMER, CURTIS H 78.00 BRENNAN, DAN 2,200.00 BURRIS EQUIPMENT COMPANY 8.00 BUSS FORD SALES 1,087.52 CAREY ELECTRIC 105.00 CENTEGRA OCCUPATIONAL HE 317.52 CHEMSEARCH 2,037.55 CLESEN, NICHOLAS 15.50 Regular Meeting Page 2 October 29,2012 COLLEGE OF DUPAGE-ACCTS 125.00 COMCAST CABLE 82.78 COMED 114.37 CONNEY SAFETY PRODUCTS 187.36 CONSTELLATION NEWENERGY 2,209.73 COUNTY CLERKS OFFICE 10.00 CRESCENT ELECTRIC SUPPLY 556.62 CROWNE PLAZA 313.60 CUTTING EDGE COMMUNICATI 926.00 DELISI, PHIL 75.00 DIXON ENGINEERING INC 2,400.00 DOCUMENT IMAGING DIMENSI 1,147.00 DUCAK, JASON 36.89 DURA WAX COMPANY INC, TH 29.65 E & E LIGHTING INC 205.00 ED'S RENTAL & SALES INC 139.12 ENVIRONMENTAL AQUATIC MG 500.00 ERB, STEPHANIE 20.44 EVANS, JAMES 230.00 FAST EDDIES CAR WASH 281.10 FISCHER BROS FRESH 5,603.44 FISCHLER, TERESA 169.80 FLESCH COMPANY INC, GORD 74.61 FOXCROFT MEADOWS INC 307.25 FREUND & SON INC, S H 4,436.45 FUNK, PAUL 47.62 FUTURE LINK OF ILLINOIS 1,080.00 G IMPRESSIONS INC 180.00 GALLS AN ARAMARK CO LLC 189.95 GARAVENTA USA INC ANTIOC 821.34 GARDNER DENVER INC 1,253.60 GASVODA & ASSOCIATES INC 619.93 GETUM INC 2,408.20 GROWER EQUIPMENT & SUPPL 799.00 HABITAT FOR HUMANITY 5,558.88 HARMENING, CHRISTOPHER M 115.00 HAWKINS INC 813.23 HRGREEN 133,181.90 ILLINOIS TRUCK ENFORCEME 100.00 INTERSTATE BATTERY SYSTE 99.60 ITOA 275.00 J2 SOFTWARE SOLUTIONS IN 5,812.00 JETTS HEATING & AIR INC 190.00 KALE UNIFORMS INC 84.31 KFD TRAINING & CONSULTAT 1,785.00 KIMBALL MIDWEST 471.57 KING, LAURA 375.00 KING, TOM 300.00 LAMZ, TYLER 32.23 LILEENG, MICHAEL D 2,500.00 LISS, NEVA 146.25 MARATHON TOWING 40.00 MAXIM CONSTRUCTION CORP 41,652.00 MAZZUCA, JOE 161.00 MCCANN INDUSTRIES INC 790.28 MCHENRY ANALYTICAL WATER 570.00 MCHENRY AREA CHAMBER OF 100.00 MCHENRY COMMUNITY HIGH S 961.00 MCHENRY COUNTY DIV OF TR 1,352.52 MCHENRY FIRESTONE 2,683.68 MERWIN, BENJAMIN J 800.00 MEYER MATERIAL COMPANY 80.00 MID AMERICAN WATER OF WA 295.80 MIDWEST HOSE AND FITTING 36.04 MINUTEMAN PRESS OF MCH 511.21 MOORE, KEVIN 51.00 NATIONAL AWARD SERVICES 23.90 NATIONAL RECREATION AND 600.00 NEUMANN JR, EDWARD J 500.00 NICOR GAS 1,723.36 '� Regular Meeting Page 3 October 29,2012 NORTHWEST POLICE ACADEMY 50.00 OVERHEAD INC 213.75 PETERSON, DWAYNE 92.00 PETROLIANCE LLC 17,565.28 PETTIBONE & CO, P F 144.00 PRICE, MARY J 140.00 PRO PLAYER CONSULTANTS I 1,330.00 QUILL CORPORATION 354.47 RADICOM INC 482.63 RADIOSHACK CORPORATION 71.99 RAINEY, JENNIFER 167.20 REBARS & STEEL COMPANY 585.20 RELIABLE SAND & GRAVEL 221.12 S&S WORLDWIDE INC 38.69 SCHEEL, BRYAN 21.07 SCHNEIDER, RORY 51.10 SCIAME, RYAN 40.00 SECRETARY OF STATE 95.00 SHERMAN MECHANICAL INC 123.25 SMIESKI, ELISE 38.00 SPIEWAK, DANIELLE 115.00 STANS FINANCIAL SERVICES 135.00 STAPLES ADVANTAGE 1,765.44 STERWERF, JASON 276.00 SUNRISE ENVIRONMENTAL SC 301.17 SZEWCZYK, DONNA 1,117.50 TAPCO 750.22 TASER INTERNATIONAL 1,465.00 THELEN MATERIALS LLC 790.00 THOMPSON ELEVATOR INSPEC 75.00 UNITED PARCEL SERVICE 63.10 USA BLUEBOOK 152.26 VERIZON WIRELESS 2,641.82 VIKING CHEMICAL COMPANY 8,445.00 WASTE MANAGEMENT 15,527.50 WELCH BROS INC 311.66 WILSON LANDSCAPE SUPPLY 483.00 WIRCH, STEVE 517.96 ZUKOWSKI ROGERS FLOOD & 11,424.46 ZUMWALT, JACK D 40.00 GRAND TOTALS 321,850.90 FUND TOTALS GENERAL FUND 101,847.42 ANNEXATION FUND 961.00 MOTOR FUEL TAX FUND 28,876.89 DEVELOPER DONATION FUND 460.00 DEBT SERVICE-1997A FUND 185.90 CAPITAL IMPROVEMENTS FUND 26,142.58 WATER/SEWER FUND 100,988.06 UTILITY IMPROVEMENTS FUND 44,425.05 RISK MANAGEMENT FUND 4,436.45 INFORMATION TECHNOLOGY FUND 9,185.05 RETAINED PERSONNEL ESCROW 4,342.50 TOTALS 321,850.90 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 4 October 29,2012 1_4N_ REQUEST TO APPROVE THE TEMPORARY CLOSURE OF CORPORATE DRIVE TO PRIME PARKWAY FOR THE HUMAN RACE 5K RUN ON APRIL 21,2013 Assistant City Administrator Hobson stated Not-For-Profit Resources is organizing the third annual Human Race 5K Run in the McHenry Corporate Center on Sunday, April 21, 2013. Individuals and organizations who participate in the event raise funds for a non-profit of their choice serving McHenry County. The proposed route begins and ends at the northern terminus of Corporate Drive primarily utilizing Prime Parkway and Ridgeview Drive with a turnaround on Century Court. To start the race safely, it will be necessary to close Corporate Drive to Prime Parkway for approximately 15 minutes from 8:00 a.m. to 8:15 a.m. while runners transition from a mass start to single file. Minor traffic management by McHenry Police will be necessary and event organizers will reimburse the city for services required for the event. Motion by Schaefer, seconded by Santi, to approve the temporary closure of Corporate Drive to Prime Parkway for the Human Race 5K Run on April 21, 2013, as presented. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR HOLIDAY LIGHTING IN VETERANS MEMORIAL PARK—TEMPLE DISPLAY IN AN AMOUNT NOT TO EXCEED$15,000 Assistant City Administrator Hobson stated Council, at its September 24, 2012 regularly scheduled meeting, authorized the request for bids for the installation and removal of holiday lighting in Veterans Memorial Park. Bids were sought and opened on October 16, 2012. The sole bid submitted was presented by Temple Display in the amount of $15,000. The contract includes maintenance throughout the holiday season and removal of the lights by no later than February 7, 2013. It was noted that the 2012/2013 budget included an expenditure of$17,500 for this line item. The project is scheduled to be completed by Saturday, November 17, 2012, in preparation for the Downtown Christmas Walk and Toys for Tots Parade. In response to an inquiry by Alderman Glab, Assistant City Administrator Hobson stated roughly the same number of lights would be used this year as compared to last year. Alderman Peterson opined $15,000 is excessive for this expense and the City does a fine job decorating. Regular Meeting Page 5 October 29,2012 L. Motion by Santi, seconded by Schaefer, to authorize awarding of bid for holiday lighting in Veterans Memorial Park to Temple Display in an amount not to exceed $15,000, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. REQUEST TO ACCEPT A PROPOSAL FROM STUDIO 222 ARCHITECTS FOR THE ARCHITECTURAL DESIGN/PROJECT MANAGEMENT FOR THE REPLACEMENT OF THE ROOF AND SHOP FURNACES AT THE PUBLIC WORKS FACILITY LOCATED AT 1415 INDUSTRIAL DRIVE FOR A LUMP SUM OF $67,500 PLUS REIMBURSABLE EXPENSES AND AUTHORIZATION TO PUBLICLY BID THE PROJECT City Administrator Morefield stated at the August 27, 2012 regular City Council meeting, Council authorized staff to issue a Request for Qualifications (RFQ) for architectural services/project management for the replacement of the roof and shop furnaces at the Public Works Facility located at 1415 Industrial Drive. The RFQ requested submittals from architects showing they have specialized experience in designing projects of this type as well as experience in bidding public projects and providing contract administration during the entire removal/installation process. `- Staff received 10 RFQs from architects interested in providing the architectural services/project management. After evaluation of the RFQs three architectural firms were interviewed. Staff determined Studio 222 Architects is the most qualified due to their previous experience in roof replacement projects and installation of infra-red heating systems. The proposal from Studio 222 Architects includes: design development, construction documents, bidding, bid recommendation, and construction administration for a lump sum fee of $67,500, plus reimbursable expenses, such as deliveries, duplicating and computer plotting. Alderman Glab opined $1,000,000 for a roof seems like an excessive amount of money. Alderman Peterson inquired about negotiations in the pricing. Public Works Director Schmidt stated the accepted bid is firm, but the contractor would be looking over all the figures making certain they are correct and reasonable. Motion by Wimmer, seconded by Condon, to authorize staff to accept the proposal from Studio 222 Architects for the architectural design/project management for the replacement of the roof and shop furnaces at the Public Works Facility located at 1415 Industrial Drive for the lump sum of $67,500 plus reimbursable expenses such as deliveries, duplicating and computer plotting and authorization to publicly bid the project, as presented. Regular Meeting Page 6 October 29,2012 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low stated on Saturday October 27, 2012, there were 89 participants in the Running Scared event, sponsored by the McHenry Police Officer's Association. Together, they raised $1,200 for Special Olympics. Mayor Low announced that Trick or Treating in the City of McHenry would take place on Wednesday, October 31, 2012 and the hours are 4:00 p.m.to 7:00 p.m. COMMITTEE REPORTS There were no Committee reports. STAFF REPORTS There were no Staff reports. ADJOURNMENT Motion by Wimmer, seconded by Blake, to adjourn the meeting at 7:51 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:51 p.m. , . Mayor City Clerk i "1