HomeMy WebLinkAboutMinutes - 01/31/2011 - City Council REGULAR MEETING
JANUARY 31, 2011
Mayor Low called the regularly scheduled January 31, 2011 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Black, Deputy City Administrator Martin, Assistant City Administrator Hobson,
City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Parks and Recreation Director Merkel, Chief of
Police Jones, City Engineer Pieper.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda as presented:
A. Resolution adopting McHenry County Natural Hazards Mitigation Plan;
B. Committee of the Whole Minutes:
January 17,2011 meeting;
C. List of Bills:
ACE TOWING & RECOVERY 125.00
ADAMS ENTERPRISES INC, R 480.24
i ADAMS STEEL SERVICE INC 139.74
ADVANCED AUTOMATION AND 11,310.00
ADVANCETEX INTERNATIONAL 973.00
AFTERMATH INC 95.00
AGS REBUILDERS 175.00
AMERICAN RED CROSS OF GR 516.34
AMERICAN WATER WORKS ASS 75.00
ARAMARK 338.96
AT&T 6,914.62
AT&T LONG DISTANCE 91.55
AUTO TECH CENTERS INC 225.00
B&W CONTROL SYSTEMS INTE 627.94
BANK OF NEW YORK, THE 428.00
BOONEBAGO EDUCATIONAL SE 283.50
BUSS FORD SALES 1,634.27
CAREY ELECTRIC 395.00
CARNEY AND COMPANY INC 265.00
CARQUEST AUTO PARTS STOR 575.95
CDW GOVERNMENT INC 185.04
CENTEGRA OCCUPATIONAL ME 132.30
CHEMICAL PUMP SALES & SE 143.02
CHICAGO INTERNATIONAL TR 348.66
CITYTECH USA INC 390.00
COCO KEY WATER RESORT 200.00
COMCAST CABLE 75.78
CONSTELLATION NEWENERGY 44,712.04
CURRAN CONTRACTING COMPA 768.84
CUSTOM LANDSCAPING 75.00
CUTTING EDGE COMMUNICATI 92.50
DELL MARKETING LP 922.39
DOCUMENT IMAGING DIMENSI 622.96
DOUBLETREE HOTEL 221.76
DURA WAX COMPANY INC, TH 396.25
FOP UNITS I/II 1,729.00
GITZKE, WILLIAM J 265.90
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January 31,2011
GREAT LAKES FIRE & SAFET 180.00
GREENHILL CONST CO INC, 153,498.15
HAWKINS INC 1,691.47
HD SUPPLY WATERWORKS 89.43
HERITAGE-CRYSTAL CLEAN L 133.06
HOPP, SHELLY 81.98
HUBER TECHNOLOGY INC 12,355.80
IACP 120.00
ICC 75.50
ILLINOIS DIRECTOR OF 727.54
IPAC 50.00
IRISH PRAIRIE RECREATION 1,500.00
ITOA 265.00
IUOE, LOCAL 150 1,992.78
J G UNIFORMS INC 1,504.37
JC LICHT/EPCO 493.72
JULIE INC 3,484.07
KALE UNIFORMS INC 1,489.30
KANDLER, MARJORIE 81.00
KIMBALL MIDWEST 608.44
KIRCHNER FIRE 517.50
KNOWLES-OLNEY, ERIN 91.88
LAMBERT, FRANCES B 9.00
LANGE, MICHAEL 56.57
MCCANN INDUSTRIES INC 256.77
MCHENRY ANALYTICAL WATER 310.00
MCHENRY COUNTY GLASS & M 84.00
MCHENRY FIRESTONE 102.50
MCHENRY POWER EQUIPMENT 729.00
MEYER JR, DONALD 150.18
MEYER MATERIAL COMPANY 156.99
MIDCO 233.50
MIRACLE RECREATION EQUIP 1,346.65
MORTON SALT 17,812.41
MYATT, MICHELLE 24.38
NATIONAL GUARDIAN LIFE I 42.33
NCISC ATTN: C MURRAY AQU 950.00
NCPERS GROUP LIFE INS. 256.00
NEUMANN JR, EDWARD J 500.00
NICOR GAS 6,557.13
NORTH SUBURBAN WATER 60.00
OLSEN SAFETY EQUIPMENT C 81.16
PETROLIANCE LLC 13,921.82
PETTIBONE & CO, P F 136.00
PRATHER, PAUL 242.31
PRECISION SERVICE & PART 85.77
REICHE'S PLUMBING SEWER 190.00
RESERVE ACCOUNT 1,565.46
ROC CONSTRUCTION SUPPLY 40.68
SAFARI LAND LLC 100.00
SEARS COMMERCIAL ONE 335.88
SEC GROUP INC 17,212.94
SHERMAN MECHANICAL INC 145.00
SICALCO LTD 2,358.16
STAPLES ADVANTAGE 89.49
TEMPLE DISPLAY LTD 15,610.99
ULTRA STROBE COMMUNICAIT 165.90
UNITED PARCEL SERVICE 80.00
UNUM 1,654.42
VACULA, JOHN T 2,250.00
VERIZON WIRELESS 2,984.69
WALMART COMMUNITY 185.20
WASTE MANAGEMENT OF WI P 11,231.02
WECHSELBERGER, JEANNE 72.00
WHOLESALE DIRECT INC 249.89
XYBIX SYSTEMS INC 5,242.94
i
ZAHN, DAN 360.00
ZUKOWSKI ROGERS FLOOD & 4,537.50
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GRAND TOTALS 368,748.17
FUND TOTALS
GENERAL FUND 78,603.74
MOTOR FUEL TAX FUND 20,170.57
DEBT SERVICE-1997A FUND 428.00
CAPITAL IMPROVEMENTS FUND 157,406.15
WATER/SEWER FUND 84,140.76
UTILITY IMPROVEMENTS FUND 25,160.74
INFORMATION TECHNOLOGY FUND 2,338.21
RETAINED PERSONNEL ESCROW 500.00
TOTALS 368,748.17
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AUTHORIZE THE MAYOR'S EXECUTION OF INTERGOVERNMENTAL AGREEMENTS FOR
DISPATCHING SERVICES WITH THE FOLLOWING:
1. MARENGO FIRE PROTECTION DISTRICT
2. MARENGO RESCUE SQUAD DISTRICT
3. UNION FIRE PROTECTION DISTRICT
Police Chief Jones stated the City was approached in November 2010 by the Marengo
Fire Protection District, the Marengo Rescue Squad District and the Union Fire Protection
District regarding the possibility of entering into agreements with the City of McHenry for
dispatch services for those entities. It was noted the Marengo Dispatch Center, which currently
serves those entities, will close on March 1, 2011. Chief Jones noted the increase in volume is
anticipated to be less than five percent per year which would equate to approximately one
additional call per day. It is therefore Staffs recommendation to enter into agreements with
the Marengo Fire Protection District, the Marengo Rescue Squad District and the Union Fire
Protection District for dispatch services as presented.
City Attorney McArdle suggested paragraph #2 of the intergovernmental agreements be
modified as follows:
2. McHenry's Obligation. McHenry shall provide Dispatching Services pursuant to
210 ILCS 50/3.70 in compliance with the emergency dispatch statute of the State of
Illinois.
Alderman Condon noted that providing the dispatch services would have no significant
impact on City services and stated she is happy to assist the City's neighboring communities.
Motion by Condon, seconded by Blake, to accept Staff's recommendation to authorize
the Mayor's execution of Intergovernmental Agreements with the following for Dispatch
Services commencing May 1, 2011, subject to the inclusion of language in paragraph #2 as
•—� submitted by City Attorney McArdle:
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January 31,2011
1. Marengo Fire Protection District in the amount of$6,700 per year;
2. Marengo Rescue Squad District in the amount of$30,800 per year;
3. Union fire Protection District in the amount of$1,986 per year.
Voting Aye: Santi, Gfab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
RECOMMENDATION TO APPROVE THE FOLLOWING REGARDING PACE BUS SHELTERS IN THE
CITY OF MCHENRY:
1. PASS AN ORDINANCE PROVIDING FOR A SHELTER ADVERTISING AGREEMENT AMONG
PACE,TITAN OUTDOOR AND THE CITY OF MCHENRY
2. SIGN VARIANCES TO PERMIT SIGNS IN PUBLIC RIGHT-OF-WAY AND OFF-SITE
ADVERTISING
3. PRIVATE ADVERTISING IN PUBLIC RIGHTS-OF-WAY
In attendance was PACE representative Mary Donner.
Deputy City Administrator Martin stated a request was received from PACE to enter into
an intergovernmental agreement with Titan Outdoor and the City for signage on five PACE bus
shelters in the City. In order to accommodate the request, variances would be required to allow
private advertising signs in the public right-of-way as well as off-site advertising. Deputy City
Administrator Martin noted there would be no costs incurred by the City if the agreement is
executed. He noted Staff has reviewed the documentation and supports the request as
presented.
Alderman Condon requested clarification as to whose responsibility it would be should
there be graffiti on the shelter. Ms. Donner responded PACE would immediately address
anything inappropriate displayed on the shelters.
Alderman Glab expressed concern with private advertising on the shelters and the fact
that the City would have no control over the language used in the advertisements. Ms. Donner
responded advertising would be limited to supporting local area businesses.
In response to Alderman Schaefer's inquiry, Deputy City Administrator Martin stated the
adjacent property owner would be responsible for snow removal in front of the shelter.
Alderman Schaefer inquired as to the City's liability relating to the agreement. City Attorney
McArdle noted all parties would be named as additionally insured relative to the terms of the
agreement.
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January 31,2011
Motion by Wimmer, seconded by Santi, to accept Staff's recommendation to approve
the following as presented:
1. Pass an ordinance providing for a shelter advertising agreement among PACE, Titan
Outdoor, and the City of McHenry for five bus shelters in the City of McHenry;
2. Sign variances permitting signs to be installed in the public right-of-way and allowing
off-site advertising;
3. Private advertising within the public right-of-way.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
RECOMMENDATION TO APPROVE THE FOLLOWING REGARDING A PACE BUS SHELTER AT
4100 VETERANS PARKWAY:
1. PASS AN ORDINANCE PROVIDING FOR A SHELTER ADVERTISING AGREEMENT AMONG
PACE, FAMILY SERVICE AND COMMUNITY MENTAL HEALTH, TITAN OUTDOOR AND
THE CITY OF MCHENRY
2. GRANT SIGN VARIANCE TO PERMIT OFF-SITE ADVERTISING
Deputy City Administrator Martin stated a request was also submitted by PACE to enter
into a shelter advertising agreement with Titan Outdoor, Family Service and Community Mental
Health and the City of McHenry. The shelter is located at 4100 Veterans Parkway. In addition to
reviewing the agreement, Council would need to consider permitting a sign variance allowing
for off-site advertising on the subject premises. Staff recommends approving the agreement
and the sign variance as submitted.
Motion by Santi, seconded by Schaefer, to accept Staffs recommendation to:
1. pass an ordinance providing for a shelter advertising agreement among PACE, Family
Service and Community Mental Health, Titan Outdoor and the City of McHenry for the
property located at 4100 Veterans Parkway;
2. approve a sign variance to allow off-site advertising on the subject premises.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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January 31,2011
REQUEST FOR THE FOLLOWING FROM PAUL LETIZIA REGARDING THE 2011 DOWNTOWN
MCHENRY CRUISE NIGHT EVENT:
1. TEMPORARY USE PERMIT TO ALLOW THE EVENT ON MONDAYS FROM 6 TO 8:30 P.M.
BEGINNING JUNE 6, 2011 AND ENDING OCTOBER 10, 2011
2. POSTING OF TEMPORARY ADVERTISING SIGNS AS SUBMITTED
3. WAIVER OF ALL ASSOCIATED FEES FOR THE EVENT
Assistant City Administrator Hobson stated the Downtown McHenry Cruise Night was
extremely successful and was the highlight of summer programs in 2010. Mr. Paul Letizia has
approached Staff regarding the planning for the 2011 event. The event would take place on
Monday evenings in the municipal parking lot behind Green Street Cafe. This year's request
includes parking of show cars on the west side of Green Street to assist with advertising the
event. Mr. Letizia is requesting permission to post temporary advertising signs at site-specific
locations and that all fees associated with the event be waived.
Assistant City Administrator Hobson stated Mr. Letizia is proposing six instances of live
music to enhance the event. Noting the popularity of the initial event in 2010, Staff supports
the request as presented.
Alderman Blake inquired if there would be any liability on the City's part if a parked car
were to be involved in a crash. Assistant City Administrator Hobson responded the City would
be among those party to a lawsuit should a crash occur. Responding to further inquiry, Assistant r.
City Administrator Hobson stated the Green Street businesses have been very supportive of the
event and requested that show cars be parked on the street.
Alderman Peterson stated he likes the idea of having live music for the event.
Alderman Condon stated she likes the idea that the event has expanded and she
appreciates Mr. Letizia's efforts on behalf of the community.
Motion by Schaefer, seconded by Blake, to accept Staff's recommendation to approve
the following as submitted by Paul Letizia for the 2011 Downtown McHenry Cruise Night Event:
1. Grant a temporary use permit to allow the event on Mondays from 6 p.m. until 8:30
p.m. beginning June 6, 2011 and ending October 10, 2011;
2. Approve the posting of temporary advertising signs as submitted;
3. Waive all fees associated with the event.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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January 31,2011
McHenry Chamber Executive Director Kay Bates stated her appreciation that the City
Council has opened up the west side of Green Street for the parking of show cars.
Mayor Low commended Mr. Paul Letizia and his company's efforts for a thoughtful,
professional and successful event.
AUTHORIZE THE MAYOR'S EXECUTION OF THE FOLLOWING REGARDING THE ILLINOIS ROUTE
31/ILLINOIS ROUTE 120 INTERSECTION IMPROVEMENTS:
1. ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM GRANT FUNDING
AGREEMENTS
2. AMENDMENT#1 TO ENGINEERING SERVICES AGREEMENT WITH SEC GROUP INC IN AN
AMOUNT NOT-TO-EXCEED $79 472 71
Director of Public Works Schmitt stated Council approved an engineering services
agreement with SEC Group for the Phase II engineering for road improvements for the Illinois
Route3l/Illinois Route 120 intersection at its July 13, 2009 meeting. Since that time, the City
applied for an Illinois Transportation Enhancement Program (ITEP) grant for the project. The
City was recently notified of a grant award for an amount up to $928,000 to provide street
lighting and streetscape improvements (i.e. sidewalks). The grant requires a 20% funding
match.
Director Schmitt stated SEC Group has submitted an amendment to the initial
Agreement to allow for the design of street lighting and streetscape improvements. The
amendment is in the amount of$79,472.71. Staff is requesting Council approval of the Mayor's
execution of the ITEP Grant funding documents and the Mayor's execution of the first
amendment to the Phase II Engineering Services Agreement for the Illinois Route 31/I11inois
Route 120 intersection improvements as submitted.
It was the consensus of Council that the City was fortunate to be able to secure the
grant funding and to use it for the Route 120/Route 31 project.
Alderman Glab expressed concerns with the high amount of the engineering fee for a
project in which SEC Group was already involved. Mr. Chad Pieper of SEC Group responded the
ITEP grant is devoted to a portion of the project which was not initially included in the project
design. He further noted this project is unusual in that it involves two state routes.
Motion by Schaefer, seconded by Peterson, to accept Staff's recommendation to
approve the following regarding the Illinois Route 120/I11inois Route 31 intersection
improvements:
1. Authorize the Mayor's execution of the Illinois Transportation Enhancement Program
Grant Funding Agreements;
2. Authorize the Mayor's execution of the First Amendment to the Phase II Engineering
Services Agreement with SEC Group Inc for the Illinois Route 120/I11inois Route 31
intersection improvements.
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January 31,2011
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
There was no Statement or Report from Mayor Low.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
EXECUTIVE SESSION:
Motion by Santi, seconded by Blake, to go into Executive Session to discuss Collective
Bargaining at 8:12 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:14 p.m.
Motion by Santi, seconded by Blake, to go back into Open Session at 8:38 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:38 p.m.
OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
There was no action taken in Open Session regarding matters discussed in Executive
Session.
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ADJOURNMENT
Motion by Wimmer, seconded by Santi, to adjourn the meeting at 8:40 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:40 p.m.
- S
Mayor City Clerk