HomeMy WebLinkAboutMinutes - 07/18/2011 - City Council REGULAR MEETING
JULY 18, 2011
Mayor Low called the regularly scheduled July 18, 2011 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Black, Deputy City Administrator Martin, Assistant City Administrator Hobson,
City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director
Schwalenberg, Parks and Recreation Director Merkel, Chief of Police Jones, City Engineer
Pieper.
PUBLIC HEARING: 2011/2012 APPROPRIATION ORDINANCE
Mayor Low opened the Public Hearing regarding the consideration of the 2011/2012
Appropriation Ordinance at 7:31 p.m.
City Administrator Black stated the proposed appropriation ordinance reflects the
budget total of $32,883,668 approved by Council for the 2011/2012 Fiscal Year. Notice of the
Public Hearing was published in the Northwest Herald on June 29, 2011. He noted there have
been no written or verbal comments received in the City Clerk's Office regarding this matter.
Following Council approval, a certified copy of the appropriation ordinance must be filed with
the County Clerk within 30 days. If there are no questions or comments from the public this
evening, Staff is requesting Council consideration of the appropriation ordinance following the
close of the public hearing.
Alderman Glab inquired if the budget total mirrors the 2011/2012 Fiscal Year Budget.
City Administrator Black responded in the affirmative.
In response to Mayor Low's inquiry there were no public comments from the audience
regarding this matter.
Motion by Santi, seconded by Blake, to close the Public Hearing regarding the
2011/2012 Appropriation Ordinance at 7:32 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVAL 2011/2012 APPROPRIATION ORDINANCE
Motion by Schaefer, seconded by Wimmer, to approve the 2011/2012 Appropriation
Ordinance in the amount of$32,883,668 as presented.
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July 18,2011
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
Motion by Santi, seconded by Blake, to approve the Consent Agenda as presented:
A. Request for the following by Polish Legion of American Vets:
Block Party Permit,August 3,2011,Park Street;
Special Event Liquor License for August 3,2011;
B. Block Party Requests:
Tom and Marge Fellberg,Liberty Trails,August 13,2011;
Ron Bielski,Mill Creek,August 27,2011;
C. City Council Minutes:
July 6,2011 regularly scheduled meeting;
D. List of As-Needed Checks:
AMERICAN FUNDS 500,000.00
BOELDT, ELMER 160.00
COCO KEY WATER RESORT 451.75
CRYSTAL CLEAR MUSIC PROD 355.00
FOP UNITS I/II 2,021.00
HOME DEPOT CREDIT SERVIC 1,706.89
ILLINOIS STATE POLICE 500.00
IUOE, LOCAL 150 2,320.82
MCHENRY COMMUNITY HIGH S 20,000.00
MCHENRY POLICE OFFICER'S 939.00
MILLER, EMMETT 500.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 256.00
PETTY CASH FUND 1,200.00
POSTMASTER MCHENRY IL 2,369.90
PRE-PAID LEGAL SERVICES 284.90
RESERVE ACCOUNT 1,985.02
SAFARI LAND LLC 407.00
SECRETARY OF STATE 388.00
SECRETARY OF STATE / POL 99.00
SUPERVALU 132.63
TRAILS OF ALGONQUIN 315.00
UNITED PARCEL SERVICE 115.43
UNITED WAY OF MCHENRY CO 196.28
UNUM 1,662.25
WALL TO WALL CREATIVE 60.00
GRAND TOTALS 538,468.20
FUND TOTALS
GENERAL FUND 17,492.75
PAGEANT FUND 60.00
DEVELOPER DONATION FUND 20,000.00
WATER/SEWER FUND 915.45
POLICE PENSION FUND 500,000.00
TOTALS 538,468.20 �~
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July 18,2011
E. List of Bills:
A-YARD CORP 105.00
ACE HARDWARE, BJORKMAN'S 2,502.27
ADVANCED AUTOMATION AND 7,200.09
AFTERMATH INC 95.00
AMELIO, ROBERT 423.00
AT&T 3,929.41
AUTO TECH CENTERS INC 461.21
AUTO TRUCK GROUP 728.66
BALTYS, MARY 9.00
BANK OF NEW YORK MELLON 225.00
BANKCARD PROCESSING CENT 2,898.81
BAXTER & WOODMAN 32.50
BLACKSTONE LANDSCAPE INC 10,561.25
BOXX THIS INC 186.32
BREMER, CURTIS H 286.00
BRENNAN, DAN 1,400.00
BROWN, PAUL 115.00
BURRIS EQUIPMENT COMPANY 260.70
BUSS FORD SALES 45.95
CARQUEST AUTO PARTS STOR 402.00
CDS OFFICE TECHNOLOGIES 21,878.00
CDW GOVERNMENT INC 26.63
CELESKI, GREGORY L 440.00
CENTEGRA OCCUPATIONAL HE 117.60
CHICAGO INTERNATIONAL TR 221.97
CINTAS CORPORATION #355 1,569.05
COMCAST CABLE 155.69
COMED 29,731.14
CONSERV FS 78.00
CONSTELLATION NEWENERGY 31,144.02
COTTELEER, TRACIE 43.00
CRESCENT ELECTRIC SUPPLY 135.44
CULVERS OF MCHENRY 80.00
CURRAN CONTRACTING COMPA 6,338.38
D'ANGELO NATURAL SPRING 38.75
DELISI, PHIL 100.00
DELL MARKETING LP 1,565.19
DOCUMENT IMAGING DIMENSI 194.00
DREISILKER ELECTRIC MOTO 725.68
ED'S AUTOMOTIVE/JIM'S MU 184.00
ED'S RENTAL & SALES INC 1,415.00
ESRI 1,350.00
FAMILY SERVICES & 5,148.00
FAMILY TAILOR SHOP 43.00
FAST EDDIES CAR WASH 310.35
FISCHER BROS FRESH 1,610.38
FOWLER, JEFF R 184.00
G IMPRESSIONS INC 70.00
GOLD MEDAL PRODUCTS 444.13
GRAINGER 276.86
HALOGEN SUPPLY COMPANY 517.83
HARM'S FARM 44.00
HAWKINS INC 701.20
HD SUPPLY WATERWORKS 2,681.65
HILTON CINCINNATI 697.32
HIPOINT EMBROIDERY INC 1,842.94
HRGREEN 18,270.16
ICC 104.00
ILLINOIS AUDIO PRODUCTIO 135.00
ILLINOIS EPA 17,000.00
ILLINOIS TOLLWAY 1.50
INNOVATIVE PACKAGING INC 174.95
INTEGRA BUSINESS SYSTEMS 63.15
IPMA-HR 360.00
IRISH PRAIRIE RECREATION 475.00
JENSEN'S PLUMBING & HEAT 207.50
JIMANOS PIZZERIA 36.00
KIMBALL MIDWEST 786.45
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July 18,2011
KRAMER, BERNARDA 12.00 \
KREASSIG, DANIEL 180.00
KRYSH, KATHRYN 82.50
KUS, TOM 51.00
LEXISNEXIS 229.50
LIFEGUARD STORE INC, THE 7.85
LORENTZ, DAWN 55.00
MAZZUCA, JOE 184.00
MCAULIFF & SEMROW PC 1,200.00
MCCANN INDUSTRIES INC 552.41
MCHENRY AREA CHAMBER OF 175.00
MCHENRY COUNTY RECORDER 609.00
MCHENRY FIRESTONE 679.10
MCHENRY LION'S CLUB 51.50
MCHENRY SCHOOLS TRANSPOR 290.23
MCHENRY SPECIALTIES 428.00
MCHENRY VFW 175.00
MELROSE PYROTECHNICS INC 15,000.00
MERKEL, MARISA 451.85
MERRYMAN EXCAVATION INC 197,393.54
METROPOLITAN INDUSTRIES 688.20
MEYER MATERIAL COMPANY 984.58
MID AMERICAN WATER OF WA 1,635.25
MIDWEST HOSE AND FITTING 8.36
MINUTEMAN PRESS OF MCH 1,023.40
MOLNAR, JAMES 341.40
MOORE, KEVIN 204.00
MURPHY, ARLENE 9.00
NAPA AUTO PARTS MPEC 1,210.00
NCL OF WISCONSIN INC 472.45
NEUMANN JR, EDWARD J 500.00
OTTOSEN BRITZ KELLY COOP 55.50
PACE 10,428.33 �y
PEPSI BEVERAGE COMPANY 1,406.98
PETROLIANCE LLC 10,707.65
PETTIBONE & CO, P F 957.46
PITEL SEPTIC INC 1,825.00
PRECISION SERVICE & PART 221.99
PRIME TACK & SEAL CO 854.90
PRO PLAYER CONSULTANTS I 2,760.00
PROSAFETY INC 71.75
QUILL CORPORATION 105.60
RADICOM INC 3,457.32
REINDERS INC 469.44
RIDGEVIEW ELECTRIC INC 375.00
RIETESEL, BYRON 225.00
RIVERSIDE BAKE SHOP 16.69
SAM'S CLUB 1,461.48
SCHOPEN PEST SOLUTIONS I 75.00
SECRETARY OF STATE 480.00
SERVICEMASTER BY DIDIER 1,152.00
SHERMAN MECHANICAL INC 464.32
SINGER, TAMI 109.00
SONNEMANN, SARAH 48.00
STAN'S FINANCIAL SERVICE 222.00
STANS OFFICE TECHNOLOGIE 179.00
SUNRISE ENVIRONMENTAL SC 296.91
THELEN MATERIALS LLC 253.44
THOME, BRYAN 60.00
TRAFFIC CONTROL & PROTEC 364.40
ULTRA STROBE COMMUNICAIT 99.00
UNITED STATES POSTAL SER 80.00
VALLEY VIEW ACRES 510.00
VERIZON WIRELESS 1,711.83
VIKING CHEMICAL COMPANY 8,587.88
WASTE MANAGEMENT OF WI P 7,864.65 �^
WATER SOLUTIONS UNLIMITE 5,100.00
WILSON, LUANN 80.00
ZAHN, DAN 400.00
ZEP SALES & SERVICE 108.52
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GRAND TOTALS 470,114.24
FUND TOTALS
GENERAL FUND 150,794.56
PAGEANT FUND 1,424.25
DEBT SERVICE-1997A FUND 225.00
WATER/SEWER FUND 91,628.91
UTILITY IMPROVEMENTS FUND 222,115.79
RISK MANAGEMENT FUND 134.29
INFORMATION TECHNOLOGY FUND 2,743.44
RETAINED PERSONNEL ESCROW 1,048.00
TOTALS 470,114.24
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR CLASS F2 LIQUOR LICENSE FROM GURU CORPORATION D/B/A SHAMROCK
CONVENIENT & LIQUOR; AND ORDINANCE AUTHORIZING THE INCREASE IN NUMBER OF
CLASS F2 LIQUOR LICENSES FROM NINE TO TEN
Mayor Low announced the request from Guru Corporation d/b/a Shamrock Convenient
& Liquor as been amended from an F1 Liquor License to an F2 Liquor License.
City Administrator Black stated it was a misunderstanding on the City's part to initially
indicate the applicant was seeking an F1 Liquor License. He pointed out the difference in the
two licenses is the F1 license is required for establishments at which more than 50% of the sales
are attributable to alcoholic beverages on the premises; while an F2 license is for
establishments at which less than 50% of sales are attributable to alcoholic beverages on the
premises.
City Administrator Black noted Mayor Low has met with the applicant and is
recommending approval of the F2 license which also requires approval of an ordinance
authorizing the increase of F2 Liquor Licenses from nine to ten.
Mayor Low stated she is glad Mr. Grewal is purchasing the strip mall. She noted all
employees will be BASSET trained. The opening of the store will be an improvement to the
area.
Alderman Condon stated she is happy to see revitalization in the area.
Alderman Glab requested clarification as to how the percentage of sales attributable to
alcoholic beverages is determined. Chief Jones responded the percentage is based on the
amount of shelf space allocated to alcoholic beverages in relation to other non-alcoholic related
items.
Motion by Condon, seconded by Peterson, to accept Mayor Low's recommendation to
`-�- pass an ordinance increasing the number of Class F2 Liquor Licenses from nine to ten, and to
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July 18,2011
approve the issuance of a Class F2 Liquor License to Guru Corporation, d/b/a Shamrock
Convenient and Liquor, located at 4105 W Shamrock Lane in Liberty Square Retail Center.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM CONTINENTAL AMATEUR BASEBALL ASSOCIATION FOR:
1. USE OF PETERSEN PARK FROM_JULY 23, 2011 THRU JULY 31 2011 FOR CABA WORLD
SERIES;
2. FUNDING ASSISTANCE FOR THE CABA WORLD SERIES EVENTS AND OPENING
CEREMONIES
In attendance was CABA Executive Director Enrico Heirman.
Assistant Administrator Hobson stated the CABA organization has for the past two years
hosted the opening ceremonies and tournament levels 15U, 11U and 9U in McHenry.
Organizers are once again requesting use of City facilities at Petersen Park Field No. 2 from
Saturday, July 23rd thru Sunday July 315t. The request includes the opening ceremonies
scheduled for Sunday, July 24th which incorporate a shore fireworks display into the program.
Additionally, CABA is seeking $12,500 in financial assistance toward the event. The monetary
request, if approved, would be paid from the Hotel/Motel Tax Fund.
Assistant Administrator Hobson noted Staff supports hosting the event in the
community. Regarding the monetary request, Staff recommends approval of $6,800
expenditure from the Hotel/Motel Tax Fund to cover-costs as follows:
$2,500 11U National Site Fees
$3,000 Promotional/Advertising Fees
$1,300 Field improvement expenses provided by McHenry Baseball
Association (MBA).
Mr. Heirman addressed the Council and expressed his gratitude to Assistant
Administrator Hobson, Director of Parks and Recreation Merkel and all Park Department
employees for their assistance and support of the event. He noted this is the 19th consecutive
year the CABA tournaments have been hosted by McHenry County. He provided Council with a
presentation outlining his request. He suggested that if resources are available, Council
consider providing financial backing to ensure the tournament would remain in the City of
McHenry for the next three years. He opined it would be a good strategic move. He concluded
by thanking Council for its continued support.
Alderman Schaefer inquired if a decision needs to be made this evening regarding
providing three year financial support for the tournament. Mr. Heirman responded that either a '
one-year or three-year contract must be executed prior to the beginning of this year's
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July 18,2011
tournament. Alderman Schaefer inquired from a revenue standpoint, regarding admission
tickets, etc., where does the revenue go? Mr. Heirman responded the ticket proceeds go
towards paying tournament expenses. Alderman Schaefer inquired if all host cities are required
to pay a site fee. Mr. Heirman responded in the affirmative.
Alderman Glab wondered why additional revenue does not cover the request. He
pointed out the Hotel/Motel Tax fund was created for this purpose and should be used to
support this type of event. Alderman Glab expressed his support of the three-year contract and
noted this is an exciting event for McHenry..
Alderman Schaefer requested clarification is the three-year contract pertained only to
the 9U. Mr. Heirman responded in the affirmative.
Alderman Wimmer inquired if last year there was a conflict with the hotels having been
previously booked. Mr. Heirman responded both the Hampton and Motel 8 have indicated they
would make as many rooms as possible available for patrons of the event.
Alderman Wimmer inquired as to Staff's concerns regarding a possible three-year
contract being executed. Assistant Administrator Hobson noted Staff's greatest concern about
the three-year contract is the draw on available resources. He expressed concern that the Staff
resource level would be difficult to maintain if a three-year contract was executed.
Alderman Blake stated his brother played in CABA in Nebraska and it was a great event.
He noted he would like to see the tournament stay in McHenry as long as possible. The
organization does a fantastic job of running the event.
Alderman Schaefer noted he is a little uncomfortable making a three-year commitment
without input from the MBA which provides so much assistance in readying the fields for the
event.
Alderman Condon stated the City needs to contact the national organization prior to
using the CHARACTER COUNTS! logo. She noted she would be willing to do whatever she can to
assist in making that happen.
Mayor Low inquired who would secure permission to utilize the logo. Alderman Condon
responded Police Officer John Adams is the City's liaison to the national organization.
Alderman Condon noted CABA has requested $12,500, however, Staff's
recommendation is for a $6,800 contribution. She inquired how CABA would deal with the
reduced funding. Mr. Heirman responded he would continue to raise funds. It would be an
ongoing effort if full funding is not provided by the City. He did note he understood Council's
concerns.
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Alderman Condon noted although the revenue is available in the Hotel/Motel Tax Fund,
she opined the requested contribution is a little high.
Mayor Low inquired if the three-year commitment included only the 9U tournament
and did not include the opening ceremonies. Mr. Heirman responded he has not worked that
out as yet. He also noted the 11U tournament takes place at the VFW who would be required
to pay the site fee for that location.
Mayor Low inquired if Woodstock was being asked to sign a three-year contract. Mr.
Heirman replied Woodstock does not have fields. Mayor Low noted the City has worked out
necessary field improvement strategy with the MBA for this year. She inquired if there would
be concessions granted if the City made a three-year commitment for the event. Mayor Low
further stated she would like to know exactly what everyone receives for their efforts regarding
this event.
Alderman Glab suggested the City sign a three-year contract contingent upon the MBA's
agreement to be participatory in the contract. Aldermen Santi and Schaefer concurred with
Alderman Glab.
Alderman Schaefer clarified the contract included the 11U games at the VFW, but did
not include the opening ceremonies at Petersen Park or anything else other than the 9U
tournament games at Petersen Park.
Alderman Glab stated signing a three-year contract indicates the City's commitment to
CABA.
Alderman Condon inquired what City services would be required for the event. Assistant
Administrator Hobson responded services would include about % hour of field preparation each
morning of the tournament, police services for the opening ceremony, as well as parks
maintenance staff for preparation and cleanup for the opening ceremony. He indicated it would
require approximately $1,500 in Staff time to provide services associated with the opening
ceremony.
Motion by Santi, seconded by Glab, to accept Staffs recommendation to approve the
following as requested by the Continental Amateur Baseball Association (CABA):
1. Approve $6,800 in funding for the 2011 CABA Tournament to be held on July 23-July 31,
2011, payable from the Hotel/Motel Tax Fund to pay for:
$2,500 11U National Site Fees
$3,000 Promotional/Advertising Fees
$1,300 Field improvement expenses provided by McHenry Baseball
Association (MBA); —�
2. Approve use of vendors, deejay, small amusement rides, and brief fireworks display to
be held in conjunction with the Opening Ceremony;
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3. Approve use of City services when necessary for the event.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Glab, seconded by Blake, to commit to an additional two years of support for
CABA Tournaments in the City of McHenry at a total cost of$5,000, contingent upon:
1. MBA approval to be participatory in said agreement; and
2. the 2012 Opening Ceremony being conducted in the City of McHenry.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVAL OF THE FOLLOWING RELATING TO THE PEARL STREET BRIDGE DECK JOINT
REPLACEMENT:
1. PROFESSIONAL SERVICES AGREEMENT FOR DESIGN, BIDDING AND CONSTRUCTION
OBSERVATION—HR GREEN IN AN AMOUNT NOT-TO-EXCEED$15,000;
2. AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE PROJECT
City Administrator Black stated during bi-annual bridge inspections, HR Green noted
that the bridge deck joints of the Pearl Street Bridge show signs of leakage and wear. The deck
joint on the east end of the bridge is missing over the sidewalk and is torn across the width of
the bridge.
City Administrator Black stated the 2011/2012 Capital Improvement Program includes
funding for the design, engineering, and construction of the Pearl Street Bridge deck joint
replacement. HR Green has submitted a professional services agreement for design, bidding
and construction observation of this project in the amount of $15,000. It is Staffs
recommendation to authorize the Mayor's signature on the agreement and to authorize the
advertisement for bids for this project.
In response to Alderman Peterson's inquiry, City Administrator Black stated the project
would be paid for by MFT Funds. In response to further inquiry, City Engineer Pieper clarified
what a deck joint is and the purpose it serves in the overall construction of the bridge.
Motion by Schaefer, seconded by Wimmer, to accept Staff's recommendation to
approve the following relating to the Pearl Street Bridge Deck Joint Replacement Project:
1. Mayor's authorization to execute the Professional Services Agreement with HR Green
for Design, Bidding and Construction Observation in an amount not-to-exceed $15,000;
2. Authorize the public bid for the project.
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Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low complimented all employees on the amazing job that was done last week in
response to the wind storm, the high heat, and putting together Fiesta Days, including the City-
sponsored events. Mayor Low thanked everyone for their participation and noted Fiesta Days
2011 was a great event.
Mayor Low announced the Opening Ceremony for CABA 2011 would be held Sunday
evening,July 24tn
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Condon noted CEO Kay Bates of the McHenry Chamber of Commerce was
very complimentary of City Staff. Alderman Condon opined Fiesta Days brought the community
together.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:44 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Abse:;t: None.
Motion carried.
The eeting was adjourned at 8:44p.m.
Mayor City Clerk