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Home My WebLink AboutMinutes - 11/21/2011 - City Council REGULAR MEETING NOVEMBER 21, 2011 Mayor Low called the regularly scheduled November 21, 2011 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City Administrator Black, Deputy City Administrator Martin, Assistant City Administrator Hobson, City Clerk Jones, Construction and Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Parks and Recreation Director Merkel, Chief of Police Jones. PRESENTATION: CHARACTER COUNTS! RECOGNITION AWARDS Alderman Geri Condon, President of the Character Counts! Coalition, stated it was nice to recognize extraordinary people in the community. She called forward the following West Campus teachers who were recognized for extraordinary and uncommon behavior: • Greg Eiserman • Emma Theel • Michelle Zimmerman. Alderman Condon then read and presented the Character Counts! Awards to each of the recipients. PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minutes of Public Input. CONSENT AGENDA Alderman Glab requested Consent Agenda Item C. Temporary Use Permit for Treasure Hunter's Road Show to be located at 1555 South Route 31, be pulled for further consideration and discussion. Motion by Glab, seconded by Schaefer, to approve the Consent Agenda as amended: A. Intergovernmental Agreement with IDOT for traffic signal upgrades and passing resolution allocating $17,020 from MFT Funds to pay City share of the cost; B. Temporary Use Permit—Rosko's Christmas Tree Sales,4400 West Elm Street; D. Special Event Liquor License—Holy Apostles Church,December 9,2011; E. Ordinance reducing the number of Class F2 Liquor Licenses from ten to nine; F. City Council Minutes: November 7,2011 regularly scheduled meeting; G. List of Bills: 1000BULBS.COM 150.13 AALTO, SARAH M 225.00 ACE HARDWARE, BJORKMAN'S 1,548.79 ADAMS ENTERPRISES INC, R 214.80 ADVANCED AUTOMATION AND 19,734.28 ALTERNATE POWER INC 600.00 ASCAP 316.99 AT&T 100.25 AT&T LONG DISTANCE 207.96 AUTO TECH CENTERS INC 417.00 BARCO PRODUCTS COMPANY 1,041.50 BERGGREN, LEE 95.00 Regular Meeting Page 2 November 21,2011 BRENNAN, DAN 700.00 BUSS FORD SALES 55.22 CABAY & COMPANY INC 126.75 CARQUEST AUTO PARTS STOR 257.38 CASEY EQUIPMENT COMPANY 187.27 CENTEGRA OCCUPATIONAL HE 68.60 CHICAGO CHAIN & TRANSMIS 237.71 CINTAS CORPORATION #355 1,252.48 CODE BLUE DESIGNS 255.50 COMCAST CABLE 150.68 COMED 122.50 CONSTELLATION NEWENERGY 40,128.08 CURRAN CONTRACTING COMPA 1,995.01 CUSHING TECHNOLOGIES INC 2,250.00 CUTTING EDGE COMMUNICATI 4,272.50 D'ANGELO NATURAL SPRING 54.25 DOUG'S TRANSMISSIONS 1,175.00 DREISILKER ELECTRIC MOTO 265.92 DUCAK, KELLY 28.60 DURA BILT FENCE II INC 1,075.00 DURA WAX COMPANY INC, TH 130.15 EAST JORDAN IRON WORKS 3,025.00 ED'S AUTOMOTIVE/JIM'S MU 138.00 ED'S RENTAL & SALES INC 144.48 FAST EDDIES CAR WASH 262.65 FIRST BAPTIST CHURCH 154.00 FLESCH COMPANY INC, GORD 116.69 FOX VALLEY FIRE & SAFETY 46,620.00 FOXCROFT MEADOWS INC 300.60 FREUND, LORETTA 75.00 G IMPRESSIONS INC 57.75 GALLS AN ARAMARK CO LLC 350.96 GERBER COLLISION & GLASS 210.13 GOODMARK NURSERIES LLC 1,645.00 GROVE, KELLY 341.25 HAWKINS INC 2,018.55 HAYWOOD, CATHY 142.72 HERITAGE-CRYSTAL CLEAN L 227.06 HRGREEN 28,836.75 HUFFMAN LANDSCAPE 870.00 ICMA 941.49 INTOXIMETERS 25.45 IPPFA 775.00 IPRA 732.00 ISA 245.00 JETTS HEATING & AIR INC 142.50 KIMBALL MIDWEST 231.90 KREASSIG, DANIEL 50.95 KUSTOM SIGNALS INC 120.00 LAKESIDE PEST CONTROL SE 110.00 LEXISNEXIS 118.00 MCANDREWS PC, THE LAW OF 6,800.00 MCAULIFF & SEMROW PC 1,200.00 MCHENRY ANALYTICAL WATER 420.00 MCHENRY AREA CHAMBER OF 350.00 MCHENRY COMMUNITY HIGH S 854.00 MCHENRY COMMUNITY SCHOOL 1,152.00 MCHENRY COUNTY CONVENTIO 12,000.00 MCHENRY COUNTY RECORDER 80.00 MCHENRY FIRESTONE 321.68 MCHENRY PUBLIC LIBRARY 64.00 MCHENRY TOWNSHIP FIRE PR 64.00 MCMASTER-CARR SUPPLY CO 332.38 MIDCO 467.00 NAPA AUTO PARTS MPEC 1,208.33 NATIONAL RECREATION AND 600.00 NEUMANN JR, EDWARD J 500.00 NORTHERN ILLINOS WINTER 884.22 NORTHERN TOOL & EQUIPMEN 237.58 NORTHWEST ELECTRICAL SUP 698.13 Regular Meeting Page 3 November 21,2011 NORTHWEST HERALD 235.00 OTTOSEN BRITZ KELLY COOP 629.00 PACE 12,122.71 PARKSON CORPORATION 1,799.72 PETROLIANCE LLC 8,328.61 PETTIBONE & CO, P F 391.97 PITEL SEPTIC INC 450.00 POCIASK, CASSANDRA 126.00 PROFESSIONAL INSPECTION 3,188.00 QUICK, KATHLEEN 74.49 RELIABLE SAND & GRAVEL 1,996.24 RESERVE ACCOUNT 1,627.75 ROC CONSTRUCTION SUPPLY 124.38 SAFE KIDS WORLDWIDE 225.00 SAM'S CLUB 242.85 SCHOPEN PEST SOLUTIONS I 137.70 SECRETARY OF STATE 9.00 SLONE, DAWN 30.00 STAN'S FINANCIAL SERVICE 222.00 STANS OFFICE TECHNOLOGIE 1,452.57 STAPLES ADVANTAGE 471.01 THELEN MATERIALS LLC 239.53 THREE D DESIGN STUDIO LL 2,105.60 TILLING, CARIE 78.75 TOPS IN DOG TRAINING COR 309.95 ULTRA STROBE COMMUNICATI 2,906.70 UNITED PARCEL SERVICE 88.27 USA BLUEBOOK 1,913.33 VACULA, JOHN T 500.00 VALLEY VIEW ACRES 170.00 VERIZON WIRELESS 1,685.60 WASTE MANAGEMENT OF WI P 6,851.11 WATER SOLUTIONS UNLIMITE 5,300.00 WOLD, JACQUI 156.15 ZAHN, DAN 486.00 ZUKOWSKI ROGERS FLOOD & 6,420.00 GRAND TOTALS 259,797.49 FUND TOTALS GENERAL FUND 111,893.82 TOURISM FUND 14,105.60 BAND FUND 316.99 ANNEXATION FUND 2,134.00 TIF FUND 975.00 CAPITAL IMPROVEMENTS FUND 26,900.50 CAPITAL EQUIPMENT FUND 2,906.70 WATER/SEWER FUND 69,344.72 UTILITY IMPROVEMENTS FUND 19,734.28 MARINA OPERATIONS FUND 89.94 RISK MANAGEMENT FUND 960.13 INFORMATION TECHNOLOGY FUND 7,224.56 RETAINED PERSONNEL ESCROW 2,436.25 POLICE PENSION FUND 775.00 TOTALS 259,797.49 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 4 November 21,2011 CONSENT AGENDA ITEM C: REQUEST FOR TEMPORARY USE PERMIT — TREASURE HUNTERS ROAD SHOW, 15SS SOUTH ROUTE 31 Alderman Glab opined the proposed Treasure Hunters Road Show could be detrimental to local businesses and noted he could not support it. Alderman Peterson concurred with Alderman Glab. Motion by Wimmer, seconded by Schaefer, to accept Staffs recommendation to approve a temporary use permit to allow the Treasure Hunters Road Show at Hampton Inn located at 1555 South Route 31 on December 6-10, 2011 as presented. Voting Aye: Santi, Schaefer, Blake, Wimmer, Condon. Voting Nay: Glab, Peterson. Absent: None. Motion carried APPLICATION FOR FACADE IMPROVEMENT GRANT IN THE AMOUNT OF $2,800 TO WILLIAM TONYAN AND SONS FOR SOME OTHER NUTS LOCATED AT 1252 NORTH GREEN STREET Deputy Administrator Martin stated a request was submitted by William Tonyan and Sons for a Facade Improvement Grant for the property located at 1252 North Green Street, Some Other Nuts. The Landmark Commission reviewed the request and recommended approval at its November meeting. The recommendation is in the amount of $2,800 for the project. Alderman Santi thanked the Landmark Commission for participation in the review and recommendation of the grant request. Motion by Santi, seconded by Glab, to accept the Landmark Commission recommendation to award a Fagade Improvement Grant in the amount of $2,800 to William Tonyan and Sons for fagade improvement at Some Other Nuts, located at 1252 North Green Street as presented, subject to the condition that the fagade be restored as close to its original design as possible Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RESOLUTION PROVIDING FOR PUBLIC HEARING TO CONSIDER TAX LEVY FOR 2011 TO BE COLLECTED IN 2012—DECEMBER 5, 2011 IN THE AMOUNT OF$4,761,610 City Administrator Black stated each year Council must establish the annual tax levy to be collected in the following year. As the City is now a home rule municipality it is no longer subject to the Property Tax Extension Limit Law (PTELL). Consequently the levy will not be -� Regular Meeting Page 5 November 21,2011 reduced by the County Clerk as part of the property tax levy process. It is critical that the property tax levy is in the amount the City needs for general operations. City Administrator Black stated Staff has prepared a 2011 Tax Levy request in the amount of$4,761,610. Staff has also prepared a resolution which establishes December 5, 2011 for public hearing regarding the proposed 2011 Tax Levy in the amount of $4,761,610. It is Staff's recommendation to pass the resolution and to set the date for public hearing of the proposed 2011 Tax Levy as December 5, 2011. Motion by Schaefer, seconded by Santi, to accept Staffs recommendation to pass a resolution providing for a public hearing on December 5, 2011 to consider the 2011 Tax Levy in the amount of$4,761,610 as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE PROVIDING FOR MINOR VARIANCES AS REQUESTED BY STEVEN AND JANET RUTHERFORD,4510 LAKEWOOD ROAD Deputy Administrator Martin stated the applicants, Steve and Janet Rutherford, are seeking a variance which would allow them to construct an approximately 25-foot high, 2,600 �. square foot detached garage on the south side of the road. The subject property is located at 4510 Lakewood Road. The variances required to construct the building include: • Reducing the required west side yard setback from six feet to four feet; • Allowing an additional eight feet of height over the 17 feet allowed by ordinance; • Allowing an additional 1,600 square feet of area more than the 1,000 square feet allowed by ordinance; • Allowing use of building material and colors which are not consistent with the principal residence on the subject property. Deputy Administrator Martin noted the Planning and Zoning Commission considered the request at a public hearing held on November 10, 2011. The Commission unanimously recommended approval subject to the following conditions being met: 1. Garage shall be constructed in substantial conformance with the rendering and architectural drawings submitted with the application; 2. Existing garage shall be completely demolished and all debris removed from the premises no later than January 21, 2012; 3. Existing principal residence shall match building materials and color(s) of proposed garage if renovated in the future. Alderman Blake noted he has no issues with the request. Alderman Wimmer concurred. Regular Meeting Page 6 November 21,2011 Motion by Blake, seconded by Condon, to accept the unanimous recommendation of .� the Planning and Zoning Commission to pass an ordinance providing for the following variances as requested by Steven and Janet Rutherford for their property located at 4510 Lakewood Road: • Reducing the required west side yard setback from six feet to four feet; • Allowing an additional eight feet of height over the 17 feet allowed by ordinance; • Allowing an additional 1,600 square feet of area more than the 1,000 square feet allowed by ordinance; • Allowing use of building material and colors which are not consistent with the principal residence on the subject property; subject to the following conditions being met: 1. Garage shall be constructed in substantial conformance with the rendering and architectural drawings submitted with the application; 2. Existing garage shall be completely demolished and all debris removed from the premises no later than January 21, 2012; 3. Existing principal residence shall match building materials and color(s) of proposed garage if renovated in the future. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCES PROVIDING FOR ANNEXATION AND REZONING PROPERTY LOCATED AT 1802 NORTH RIVERSIDE DRIVE AS REQUESTED BY MEL AND CYNTHIA LOCKE Deputy Administrator Martin stated a request for annexation was submitted by Mel and Cynthia Locke for their property located at 1801 North Riverside Drive. The Lockes intend to construct a building addition to their residence and would like to connect to municipal water and sanitary sewer services. An expansion of their existing septic system is not possible. As a result they would like to annex their property into the City. Deputy Administrator Martin noted that property annexed into the City is typically zoned E Estate by default. Staff recommends the subject property be zoned RS4 upon annexation as the size of the parcel most conforms to the RS4 residential district. Deputy Administrator Martin stated the Planning and Zoning Commission considered the petition for annexation and application for zoning relief at a public hearing held on November 10, 2011. It was the unanimous recommendation of the Commission to approve the request as submitted. Regular Meeting Page 7 November 21,2011 Motion by Schaefer, seconded by Santi,to accept Staff's recommendation to: 1. Pass an ordinance providing for the annexation of the property located at 1802 North Riverside Drive as requested by Mel and Cynthia Locke; 2. Pass an ordinance providing for a zoning map amendment from E Estate to RS4 Residential Zoning District for the property located at 1802 North Riverside Drive as requested by Mel and Cynthia Locke. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONSIDERATION OF AMENDMENT TO ORDINANCE NO 0-96-764 TO ALLOW EXPANSION OF EXISTING CONDITIONAL USE PERMIT FOR THE PROPERTY LOCATED AT 2815 WEST ROUTE 120 AS REQUESTED BY JESSUP MANUFACTURING Deputy Administrator Martin stated in 1996 the property located at 2815 West Route 120 was rezoned to 11 Industrial upon annexation to the City and was granted a conditional usepermit by ordinance no. 0-96-764. The conditional use permit allowed fabrication of goods and raw materials and outside manufacturing and storage on the subject property. Several parcels comprise the property which is owned by Jessup Manufacturing. Deputy Administrator Martin noted Supreme Seawall Design is a marine construction \.. company that leases offices in the building on one of the parcels owned by Jessup Manufacturing. Supreme Seawall Design is requesting an expansion of the conditional use permit allowed by 0-96-794. They wish to display and store piers, boat lifts and seawalls in the grass area southwest of their office building. Deputy Administrator Martin stated Council may consider the following options: 1. Pass an ordinance allowing an expansion to the conditional use permit granted by 0-96- 794; 2. Send the matter to the Planning and Zoning Commission for public hearing to consider the request. Alderman Glab opined the request should be referred to the Planning and Zoning Commission for consideration at a public hearing. He judged the expansion would impact surrounding residential properties. The outside storage area should be paved and fenced as conditions of the approval. He stated the request needs to be investigated more closely prior to approval being granted. Alderman Schaefer expressed concern with the lack of fencing or screening shown on the site plan. Regular Meeting Page 8 November 21,2011 Alderman Condon stated she does not necessarily see the need to refer the matter to ...� the Planning and Zoning Commission; however, she does not have a problem with referring it to the Commission. She expressed concern with requiring the area to be paved and possible drainage issues which may ensue. She commended Staff for its research on the proposal and noted she supports fencing the outside storage and display area. Alderman Wimmer inquired if products were manufactured inside of the building and displayed in the outside display area. Deputy Administrator Martin responded in the affirmative. Motion by Glab, seconded by Santi, to refer the request for expansion of the conditional use permit granted by 0-96-794 to Jessup Manufacturing for the property located at 2815 West Route 120 to the Planning and Zoning Commission for public hearing. Voting Aye: Santi, Glab, Schaefer, Blake, Peterson. Voting Nay: Wimmer, Condon. Absent: None. Motion carried. ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT AND PROVIDING FOR THE CONSOLIDATION OF PACE DIAL-A-RIDE SERVICES WITH THE CITY OF CRYSTAL LAKE, CITY OF WOODSTOCK AND MCHENRY COUNTY Deputy Administrator Martin stated PACE Dial-A-Ride provides a curb-to-curb pickup and delivery service for City residents. In 2006, McHenry County initiated a task force whose objective was to implement a procedure to maximize dial-a-ride service throughout the county. In 2009 a Memorandum of Understanding was approved coordinating calls and dispatch service. As of February 2010, all service trip requests were processed electronically. Deputy Administrator Martin stated Staff has been working with McHenry County Highway Division, the City of Crystal Lake, and the City of Woodstock in an effort to consolidate the four contracts with PACE for dial-a-ride service and maximize service, standardize fares and service hours, and adopt a standardized "No Show" policy. Staff is proposing passing an ordinance providing for: 1. authorization to execute an intergovernmental agreement with the City of Crystal Lake, the City of Woodstock and McHenry County for dial-a-ride transit services in 2012; and 2. Authorization to execute an intergovernmental agreement with PACE for the McHenry Service Integration and Coordination Project. Deputy Administrator Martin further noted that City Attorney McArdle expressed concerns with the indemnification language contained within the intergovernmental agreement with Crystal Lake, Woodstock and McHenry County. He has informed Staff he will clean up that language prior to having the document executed by the Mayor. Regular Meeting Page 9 November 21,2011 City Administrator Black reported last year $95,000 was budgeted for PACE. He noted the terms of this year's agreement with PACE would be in line with that amount or perhaps with reimbursements for participant entities, even slightly less. Motion by Schaefer, seconded by Condon, to accept Staff's recommendation to pass an ordinance providing for the following subject to City Attorney approval of indemnification language included in the indemnification language: 1. authorization to execute an intergovernmental agreement with the City of Crystal lake, the City of Woodstock and McHenry County for dial-a-ride transit services in 2012; and 2. Authorization to execute an intergovernmental agreement with PACE for the McHenry Service Integration and Coordination Project. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. EMPLOYEE HEALTH AND DENTAL INSURANCE RENEWAL City Administrator Black stated it is time for annual renewal of employee health and dental insurance policies. The City offers three Blue Cross/Blue Shield plans to its employees: PPO, HMO and HRA. In light of increased premium costs for each plan, staff has reviewed the benefits and recommends minor adjustments. The change to the PPO plan would increase out- of-pocket expense maximum by $500. The change to the HRA Plan would increase out-of- pocket deductibles by$100. There would be no change to the HMO Plan. City Administrator Black noted that the premium increases to the BC/BS Dental Plan are minimal and all benefits remain the same. City Administrator Black stated it is Staff's recommendation to approve the annual renewal of employee health and dental insurance as presented: 1. BC/BS PPO, HRA, and HMO Plans for health coverage during the 2012 plan year; 2. The revised out-of-pocket maximums for BC/BS PPO Plan for the 2012 plan year; 3. The revised in-house deductibles for the BC/BS HRA Plan for the 2012 plan year; 4. The BC/BS Dental Plan for the 2012 plan year; 5. The remaining one-year quote provided by VSP for vision coverage during the 2012 plan year. Regular Meeting Page 10 November 21,2011 Motion by Wimmer, seconded by Blake, to accept Staffs recommendation to approve the annual renewal of employee health and dental insurance coverage as presented: 1. The revised out-of-pocket maximums for BC/BS PPO Plan for the 2012 plan year; 2. The revised in-house deductibles for the BC/BS HRA Plan for the 2012 plan year; 3. The BC/BS Dental Plan for the 2012 plan year; 4. The remaining one-year quote provided by VSP for vision coverage during the 2012 plan year. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low thanked the McHenry Jaycees for the outstanding Toys For Tots Parade held last Sunday. Mayor Low also complimented the McHenry Area Chamber of Commerce and the committee responsible for the very successful downtown Christmas Walk. Mayor Low announced her intent to appoint Robin Schmidt and Donald Schmidt to the Landmark Commission and requested Council confirmation of the appointments. Motion by Santi, seconded by Blake, to affirm the Mayor's appointment of Robin Schmidt with a term expiring April 30, 2014, and Donald Schmidt with a term expiring April 30, 2014, to the Landmark Commission as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS No Future Agenda Items were discussed. Regular Meeting Page 11 November 21,2011 ADJOURNMENT Motion by Wimmer, seconded by Condon,to adjourn the meeting at 8:41 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:41 p.m. V-le�� (� '��A�C-Q-,c,Ax)(-W Mayor City Clerk