HomeMy WebLinkAboutMinutes - 12/05/2011 - City Council REGULAR MEETING
DECEMBER 5, 2011
Mayor Low called the regularly scheduled December 5, 2011 meeting of the McHenry
City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab,
Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Black, Deputy City Administrator Martin, Assistant City Administrator Hobson,
Deputy City Clerk Kunzer, City Attorney McArdle, Construction and Neighborhood Services
Director Schwalenberg, Public Works Director Schmitt, Parks and Recreation Director Merkel,
Chief of Police Jones, City Engineer Pieper.
PUBLIC HEARING: 2011 TAX LEVY
Mayor Low opened the Public Hearing for consideration of the proposed 2011 Tax Levy
in the amount of$4,761,610 at 7:31 p.m.
In response to Mayor Lows inquiry there was no one in the audience who wished to be
heard in regard to the proposed 2011 Tax Levy. She noted there were no written or verbal
inquiries received by the Clerk's Office regarding this matter.
There were no comments or questions from City Council regarding the proposed 2011
Tax Levy.
Motion by Wimmer, seconded by Santi, to close the Public Hearing at 7:32 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Public Hearing regarding the consideration of the proposed 2011 Tax Levy was
closed at 7:32 p.m.
ORDINANCE AUTHORIZING THE 2011 TAX LEVY
Motion by Condon, seconded by Santi, to approve an ordinance authorizing the 2011
Tax Levy in the amount of$4,761,610 as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
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December 5,2011
CONSENT AGENDA
Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. Committee Recommendation: Direct Staff to send proposed amendment to Zoning Ordinance regarding noise
standards for residential generators to Planning and Zoning Commission for Public Hearing;
B. Resolution designating IMRF Authorized Agent;
C. Snowplowing services for Feger Subdivision for 2011-12 season;
D. Ordinance authorizing Class 4A Liquor License transfer,B&A The Corner Tap d/b/a Corner Tap;
E. City Council Minutes:
November 21,2011 regularly scheduled meeting;
F. List of As-Needed Checks:
ALBERT GENERAL PARTNERS 168,382.71
BANKCARD PROCESSING CENT 3,369.91
BLUE CROSS BLUE SHIELD 0 117,902.41
CHICAGO TROLLEY CO 1,380.00
FIRST NAT'L BANK OF MCH 25,000.00
FOP UNITS I/II 2,021.00
IUOE, LOCAL 150 2,349.93
KIMBALL MIDWEST 691.13
MARSH USA INC 1,520.00
MAXIM CONSTRUCTION CORP 43,484.25
MCHENRY, CITY OF 900.69
MERRYMAN EXCAVATION INC 153,368.02
NALLEY, RACHAEL 80.55
NWBOCA 60.00
POSTMASTER MCHENRY IL 1,657.64
PRAIRIE ARCHWAY INTERNAT 119,079.00
RELIABLE SAND & GRAVEL 657.54
SEARS COMMERCIAL ONE 129.99
STAN'S FINANCIAL SERVICE 135.00
STANS FINANCIAL SERVICES 160.13
UNITED PARCEL SERVICE 314.57
UNUM 1,432.86
GRAND TOTALS 644,077.33
FUND TOTALS
GENERAL FUND 11,752.02
PAGEANT FUND 80.55
CAPITAL EQUIPMENT FUND 119,079.03
WATER/SEWER FUND 607.69
UTILITY IMPROVEMENTS FUND 196,852.27
EMPLOYEE INSURANCE FUND 117,902.41
RISK MANAGEMENT FUND 1,520.00
INFORMATION TECHNOLOGY FUND 499.99
DEVELOPMENTAL ESCROW 168,382.71
MCHENRY ECONOMIC DEVELOPMENT 900.69
REVOLVING LOAN FUND 25,000.00
POLICE PENSION FUND 1,500.00
TOTALS 644,077.33
G. List of Bills:
ADAMS ENTERPRISES INC, R 1,109.84
ADAMS STEEL SERVICE INC 421.40
ADVANTAGE MECHANICAL INC 1,328.00
AMERICAN HEATING & COOLI 2,561.00
AT&T 7,270.93
AUTO TECH CENTERS INC 540.16
BANK OF NEW YORK MELLON 619,773.75
BAXTER & WOODMAN 204.99
BERKHEIMER CO INC, G W 127.36
BERMUDEZ, CECILIA 297.00
BOCK, APRIL 30.00 __*N
BONNELL INDUSTRIES INC 2,475.00
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December 5,2011
BUSS FORD SALES 535.01
CABAY & COMPANY INC 614.60
CAREY ELECTRIC 1,012.00
CDW GOVERNMENT INC 954.78
CENTEGRA OCCUPATIONAL HE 142.10
CHICAGO COMMUNICATIONS L 5,427.40
CHICAGO INTERNATIONAL TR 923.90
CLESEN, NICHOLAS 32.00
COMED 44,291.66
CONSTELLATION NEWENERGY 1,710.69
CRESCENT ELECTRIC SUPPLY 452.49
CURRAN CONTRACTING COMPA 2,708.24
CUSTOM LANDSCAPING 90.00
DAVEY TREE EXPERT COMPAN 2,100.00
DOOR SERVICE INC 782.42
ECKEL, CARL 30.00
ED'S RENTAL & SALES INC 404.40
FISCHER BROS FRESH 2,562.02
FOX VALLEY FIRE & SAFETY 188.50
GALLS AN ARAMARK CO LLC 146.61
HANSEN'S ALIGNMENT, DON 70.00
HOME DEPOT CREDIT SERVIC 3,309.23
HOME STATE BANK 51,375.00
HOPP, SHELLY 26.96
HOUFF COMPANY, THE ROY 757.10
HRGREEN 13,557.65
ILLINOIS CITY/COUNTY MAN 170.05
ILLINOIS DEPT OF NATURAL 41.00
ILLINOIS FBI NA 75.00
ILLINOIS MUNICIPAL LEAGU 1,669.00
INTERSTATE BATTERY SYSTE 105.80
ITT WATER & WASTEWATER U 1,146.04
JC LICHT/EPCO 70.33
KALE UNIFORMS INC 104.85
KIMBALL MIDWEST 830.37
LISS, NEVA 170.63
MAACO COLLISION REPAIR & 754.25
MARYS FLOWERS & GIFTS 108.00
MCANDREWS PC, THE LAW OF 6,800.00
MCAULIFF & SEMROW PC 712.50
MCHENRY ANALYTICAL WATER 1,793.00
MCHENRY AREA SOCCER FEDE 30.00
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY COUNTY RECORDER 250.00
MCHENRY SPECIALTIES 120.00
MCMASTER-CARR SUPPLY CO 62.26
MDC ENVIRONMENTAL SERVIC 4,640.00
METROPOLITAN INDUSTRIES 484.58
MIDWEST HOSE AND FITTING 57.75
MIDWEST METER INC 989.00
MINUTEMAN PRESS OF MCH 727.55
NICOR GAS 4,517.13
NORTH SUBURBAN WATER 45.00
NORTHWEST ELECTRICAL SUP 283.05
OASIS CARWASH INC 200.00
ONEYS TREE FARM 484.00
ORIENTAL TRADING CO INC 69.96
PAPARELLA EAR HEAD & NEC 187.69
PETROLIANCE LLC 13,407.48
PETTIBONE & CO, P F 54.00
PLAYER'S BENCH MUSIC STO 26.15
PORTER LEE CORPORATION 85.00
RELIABLE MAINTENANCE INC 125.00
RELIABLE OFFICE SUPPLIES 1,154.71
RIDGEVIEW ELECTRIC INC 1,040.70
ROTARY CLUB OF MCHENRY 184.00
SCHOPEN PEST SOLUTIONS I 165.00
SECRETARY OF STATE / POL 198.00
SHERMAN MECHANICAL INC 1,538.12
STANDARD INDUSTRIAL & AU 155.00
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STAPLES ADVANTAGE 287.24
STAPLES CREDIT PLAN 89.96
STATE TREASURER IDOT 6,164.04
TRAFFIC CONTROL & PROTEC 271.15
TRITON ELECTRONICS INC 545.00
ULTRA STROBE COMMUNICATI 400.06
USA BLUEBOOK 1,198.37
VERIZON WIRELESS 89.19
VOLTAGE ONE INC 750.00
WALMART COMMUNITY 112.91
WASTE MANAGEMENT OF WI P 8,173.41
WATER WELL SOLUTIONS 11,151.60
GRAND TOTALS 845,454.07
FUND TOTALS
GENERAL FUND 121,310.25
ALARM BOARD FUND 188.50
DEBT SERVICE-1997A FUND 671,148.75
CAPITAL IMPROVEMENTS FUND 5,794.50
WATER/SEWER FUND 41,300.98
UTILITY IMPROVEMENTS FUND 2,860.00
RISK MANAGEMENT FUND 788.55
INFORMATION TECHNOLOGY FUND 1,456.20
RETAINED PERSONNEL ESCROW 418.65
POLICE PENSION FUND 187.69
TOTALS 845,454.07
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVAL OF THE FOLLOWING REGARDING CRYSTAL LAKE ROAD IMPROVEMENTS:
1. IDOT RESOLUTION AUTHORIZING IMPROVEMENT BY MUNICIPALITY UNDER THE
ILLINOIS HIGHWAY CODE:
2. PRELIMINARY ENGINEERING SERVICES AGREEMENT WITH HR GREEN FOR PHASE I OF
THE PROJECT IN AN AMOUNT NOT-TO-EXCEED$50.000
In attendance was City Engineer Chad Pieper of HR Green.
Director of Public Works Schmitt stated Council on January 18, 2010 authorized Staff to
seek federal funding for Crystal Lake Road improvements through the Surface Transportation
Program (STP) as distributed by the McHenry County Council of Mayors. The Council of Mayors
awarded $1,500,000 in STP funds to the City of McHenry for the project. The STP funds will pay
for approximately 80% of the project construction cost and Phase III engineering. The City is
responsible for 100%of the cost of Phase I and II engineering.
Director Schmitt noted Staff is seeking approval of an IDOT resolution authorizing the
improvements and approval of an Engineering Services Agreement with HR Green for Phase I
Engineering in the amount not-to-exceed $50,000.
Alderman Wimmer inquired if the project would be comprised of solely grinding and
surface overlay. Director Schmitt responded there could also be spot patching in specific
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December 5,2011
locations where required. In response to Alderman Wimmer's further inquiry, Mr. Pieper stated
the cost for Phase II engineering would be comparable to that of Phase I.
Alderman Peterson inquired if the lane configuration would remain substantially the
same as it is currently laid out. Mr. Pieper responded the lane configuration would remain
basically the same with the exception of modifications required due to drainage issues. He
noted STP funding regulations must be followed. Consequently, the project procedures would
include investigation of traffic counts, traffic signal lights and timing potential drainage issues,
and roadway striping.
Alderman Condon inquired when the project would be implemented. Mr. Pieper
responded the project is targeted for 2013.
Alderman Santi requested Council be provided with breakout numbers regarding man-
hour costs and estimated number of hours proposed for tasks contained within the engineering
services agreement.
Some discussion followed regarding the proposed cost of the project and the amount
included in the proposed engineering services agreement. Director Schmitt noted IDOT
specifies the amounts which can be charged for Phase I engineering for such a project. The
engineering cost limits are specified in the IDOT resolution before Council for consideration this
evening. Responding to further inquiry, Director Schmitt noted the Phase I engineering for the
project is included in the 2011-2012 Capital Improvement Project Plan.
Alderman Glab noted IDOT's limit for Phase I engineering for the project is 156% over
the engineer's estimate of probable cost. Mr. Pieper responded that was correct. IDOT dictates
the amount of profit allowed for such a project. Alderman Glab inquired why the City did not go
out for bid for the engineering for the project. Director Schmitt responded by State law the City
is not required to go out for bid for engineering services. Typically, municipal engineers provide
engineering services for these types of projects. He further noted HR Green is the City's
engineer appointed annually to fulfill these responsibilities.
Alderman Glab continued, noting when Council appoints the engineer each year they
should not have to accept whatever engineering costs are suggested by the engineering firm.
He opined it is difficult to discern if the firm will provide the best quality of service for the cost
of the engineering services agreement. Director Schmitt responded the City's engineer is only
as good as the faith you have in them and their work. The reason HR Green is reappointed
annually is because Staff has faith in the work they provide to the City.
City Administrator Black noted if the City sought other providers of the engineering
services for each product, it would seek Requests for Proposal for each product. The RFP's
would merely ensure quality service and not ascertain the price/cost of said service in a specific
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December 5,2011
agreement/contract. City Administrator Black further explained that it is typical of communities ..�
the size of McHenry to have an engineering firm annually appointed.
Alderman Glab stated by utilizing the City's engineering firm for all projects it removes
the element of competitiveness.
Alderman Schaefer inquired as to the scope of the project. Mr. Pieper responded Crystal
Lake Road improvements would occur between Route 120 and Bull Valley Road.
Alderman Santi inquired if state approval would be required regarding the traffic signal
timing, types of lights used, etc. Mr. Pieper responded in the negative. Alderman Santi
requested Staff provide Council with breakdown of proposed man-hours for the agreement.
Alderman Condon inquired if curb and gutter would be added to those areas which
currently are not improved with them. Mr. Pieper responded curb and gutter would not be
added unless required due to drainage issues.
Motion by Schaefer, seconded by Condon, to accept Staff's recommendation regarding
the Crystal Lake Road Improvement Project to:
1. Approve MOT resolution authorizing improvement by municipality under the Illinois
highway code;
2. Approve and authorize the Mayor's execution of a preliminary engineering services —�
agreement with HR Green for Phase I of the project in an amount not-to-exceed
$50,000.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
ORDINANCES PROVIDING FOR THE ABATEMENT OF REAL ESTATE TAXES FOR VARIOUS BOND
ISSUES
City Administrator Black stated each year the City abates real estate taxes relating to the
various bond issues. Ordinances must be passed and filed with the McHenry County Clerk so
that real estate taxes are not collected for the issued bonds. The following bond payments must
be abated for real estate taxes collected in 2012:
1. General Obligation Bonds(Alternate Revenue Source)Series 2005 $156,697.50
2. General Obligation Bonds(Alternate Revenue Source)Series 2006 $237,840.00
3. General Obligation Bonds(Alternate Revenue Source)Series 2007 $246,595.00
4. General Obligation Bonds(Refunding)Series 2010A $383,230.00
5. General Obligation Bonds(Recovery Zone&Build America)Series 2010B $446,685.00
6. General Obligation Bonds(Alternate Revenue Source)Series 2010C $442,192.50.
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Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to pass
L., ordinances providing for the abatement of real estate property taxes for the year 2011 to be
collected in 2012 as follows:
1. General Obligation Bonds(Alternate Revenue Source)Series 2005 $156,697.50
2. General Obligation Bonds(Alternate Revenue Source)Series 2006 $237,840.00
3. General Obligation Bonds(Alternate Revenue Source)Series 2007 $246,595.00
4. General Obligation Bonds(Refunding)Series 2010A $383,230.00
5. General Obligation Bonds(Recovery Zone&Build America)Series 2010E $446,685.00
6. General Obligation Bonds(Alternate Revenue Source)Series 2010C $442,192.50.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
There was no Mayor Statement or Report.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Glab, noting the Crystal Lake Road improvements would not be done until
2013, inquired if Staff could investigate patching some of the particularly bad areas along the
roadway. Director Schmitt replied Staff will look into it.
EXECUTIVE SESSION:
Motion by Wimmer, seconded by Santi,to go into Executive Session to discuss Collective
Bargaining at 7:48 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 7:50 p.m.
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Motion by Wimmer, seconded by Condon, to go back into Open Session at 8:16 p.m. -�
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:16 p.m.
OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
There was no action taken in Open Session regarding matters discussed in Executive
Session.
ADJOURNMENT
Motion by Wimmer, seconded by Condon,to adjourn the meeting at 8:17 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:17 p.m.
Mayer Dep City Clerk