HomeMy WebLinkAboutMinutes - 01/18/2010 - City Council REGULAR MEETING
JANUARY 18,2010
Mayor Low called the regularly scheduled January 18, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen:Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Finance Director Black, Chief of Police Brogan,
City Engineer Chad Pieper.
PUBLIC INPUT SESSION
Mehlinae and Lee Douglas of 713 Wimbleton Trail, addressed Council regarding their
desire to hold a Corvette Club event in the former Motorola facility. They inquired as to the
process to conduct a sanctioned event on the site. City Administrator Maxeiner responded
information should be provided to Assistant City Administrator Hobson including a brief
description of the event who will advise as to the next step in the process.
David Miller, proprietor of Miller's Dream Marine located at 1208 North Riverside Drive,
addressed Council regarding snow removal issues on public sidewalks. Mr. Miller opined it is
unsafe for the public to encounter snow-filled walks in the downtown district. He noted some
business owners do not remove snow from the walks in front of their business. It is unsafe and
affects the businesses of other owners who do clean their walks. He requested Staff enforce the
snow removal ordinance.
Mr. Miller stated the second issue for Council consideration is the fact that snow
removal piles accumulate in parking lots. He inquired what could be done with these large snow
piles. He noted he has a personal issue with someone who piles up snow off of his property and
places it next to one of his (Mr. Millers) buildings. He stated there appears to be no ordinance
which addresses this issue but believes there should be one.
CONSENT AGENDA
Motion by Wimmer, seconded by Santi,to approve the Consent Agenda as presented:
A. Two-year lease agreement with Mickey Sikula Jr for Hickory Creek Farm;
B. Annual list of temporary signage advertising City of McHenry events;
C. Resolution designating FOIA Officers;
D. City Council Minutes:
December 21,2009 regularly scheduled meeting;
January 4,2010 regularly scheduled meeting;
E. List of Bills:
A-ABLE ALARM SERVICE INC 111.50
ACE HARDWARE, BJORKMAN'S 2,239.75
ADAMS ENTERPRISES INC, R 248.18
ADAMS, JOHN 80.24
AGS REBUILDERS 240.00
ALBERTSONS 51.87
AMERICAN RED CROSS OF GR 807.88
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January 18,2010
AT&T 3,541.58 ^,
BERGGREN, LEE 166.85
BERKHEIMER CO INC, G W 146.50
CARQUEST AUTO PARTS STOR 885.49
CASSIDY TIRE & SERVICE 275.00
CENTEGRA OCCUPATIONAL ME 107.80
CHEMICAL PUMP SALES AND 86.00
CHICAGO COMMUNICATIONS L 394.50
CHICAGO INTERNATIONAL TR 314.61
CHRISTIE, BRITTANY 960.67
CINTAS CORPORATION #355 1,256.17
COMCAST CABLE 75.78
COMED 154.67
CUTTING EDGE COMMUNICATI 92.50
D'ANGELO NATURAL SPRING 38.75
DECICCO, VINCENT 17.80
DOCUMENT IMAGING DIMENSI 860.00
DREISILKER ELECTRIC MOTO 111.58
ED'S AUTOMOTIVE/JIM'S MU 195.00
FAMILY TAILOR SHOP 64.50
FAST EDDIES CAR WASH 130.60
FEES, DAVID W 65.00
FISCHER BROS FRESH 2,590.19
GALLS AN ARAMARK CO LLC 16.83
GITZKE, WILLIAM J 50.00
GRAY'S INC 4,915.00
GREGORIO, RYAN 259.60
HAHN, DIANE 102.65
IACP 360.00
IAHPC 50.00
INTEGRA BUSINESS SYSTEMS 63.15
INTERNATIONAL SALT CO LL 15,818.98
J G UNIFORMS INC 681.60
JC LICHT/EPCO 76.23
KALE UNIFORMS INC 257.30
KASCO MARINE INC 153.35
KIERNAN, RITA 69.00
KIMBALL MIDWEST 337.67
LEXISNEXIS 111.50
LINDSEY, ORLY 60.00
LOUDEN, ROBERT 48.27
MARTELLE WATER TREATMENT 1,289.88
MCCANN INDUSTRIES INC 908.11
MCHENRY ANALYTICAL WATER 545.00
MCHENRY COMMUNITY HIGH S 11,731.65
MCHENRY COMMUNITY SCHOOL 21,787.35
MCHENRY FAVORITE SPORT C 20.00
MCHENRY FIRESTONE 197.50
MCHENRY NAPA 1,698.03
MCHENRY PUBLIC LIBRARY 4,770.00
MCHENRY TOWNSHIP FIRE PR 4,770.00
MEADE ELECTRIC COMPANY I 3,294.84
MECHER, JAIMIE 259.60
MENARDS - WOODSTOCK 3,254.42
MENNON RUBBER & SAFETY P 43.14
MEYER JR, DONALD 72.76
MID AMERICAN WATER OF WA 270.75
MIDWEST HOSE AND FITTING 38.77
MIDWEST METER INC 1,528.44
MORTON SALT 42,928.66
OPEN CONTROLS SOLUTIONS 1,592.00
PETROLIANCE LLC 5,136.54
PETTIBONE & CO, P F 1,310.43
PITNEY BOWES INC 436.00
PLUTSHACK, HARLA 69.00
POPP, LARRY 17.75
PORTER LEE CORPORATION 139.00
RADICOM INC 325.84
RELIABLE SAND & GRAVEL 1,690.85
RESERVE ACCOUNT 1,457.96
ROGERS, MATT 125.00
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January 18,2010
SCHAPALS, WALTER 65.09
SECRETARY OF STATE / POL 99.00
SHAW SUBURBAN MEDIA 65.90
SPRINT 117.20
STAN'S FINANCIAL SERVICE 222.00
STANS OFFICE TECHNOLOGIE 179.00
STERICYCLE INC 221.59
SUDSY WASH 400.00
UNITED LABORATORIES 170.12
USA BLUEBOOK 222.95
VERIZON WIRELESS 88.04
VIKING CHEMICAL COMPANY 895.85
WASTE MANAGEMENT OF WI P 8,056.13
WATER PRODUCTS - AURORA 238.73
WATER SOLUTIONS UNLIMITE 4,700.00
ZAHN, DAN 288.00
GRAND TOTALS 167,481.06
FUND TOTALS
GENERAL FUND 34,123.62
MOTOR FUEL TAX FUND 58,747.84
DEVELOPER DONATION FUND 43,059.00
CAPITAL IMPROVEMENTS FUND 3,819.89
WATER/SEWER FUND 27,232.82
INFORMATION TECHNOLOGY FUND 497.89
TOTALS 167,481.06
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO BLOCK CERTAIN PORTIONS OF GREEN STREET AND KANE AVENUE AND TO
PROVIDE CITY SUPPORT SERVICES FOR FOX RIVER RUNNING CLUB 1-MILE AND SK RUN ON
MAY 31, 2010
In attendance was Fox River Running Club representative Doug Foland.
Assistant City Administrator Hobson stated a request was received from Fox River Running Club
seeking permission to close portions of Green Street and Kane Avenue on Monday, May 31,
2010, Memorial Day. The club is planning to host a 1-mile and 5K run on that date. The event
would require periodic closure of Green Street and Kane Avenue for a limited time. As the
event begins at 7:30 a.m., the road closures are expected to be completed by approximately
9:15 a.m.
Assistant City Administrator Hobson stated the Police Department has reviewed the
request and is recommending six officers and club volunteer staff of 10-15 members be utilized
to manage the race. Police overtime rate is $45 per hour with a two-hour minimum per officer.
Other City expenses would be incurred in the drop off and pick up of barricades for the event
which would be done during regular working hours. The club has agreed to reimburse the City
$700 for City services for the event. It is Staffs recommendation to approve the request as
submitted, including providing associated City services, subject to reimbursement to the City
for payment of services provided for the event in the amount of$700.
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January 18,2010
Alderman Santi inquired as to the estimated number of runners for the event. Assistant
City Administrator Hobson responded approximately 100-150 runners in each race for a total
between 200 and 300 runners.
Alderman Glab stated he would like to know a little more about the event. Mr. Foland
addressed Council, noting he started the club which is a non-profit organization. The club
contributes to scholarships for running athletes and it also provides assistance to the local food
pantry.
Alderman Schaefer inquired if the club would be required to provide the City with a
Certificate of Insurance. Assistant City Administrator Hobson replied in the affirmative.
Alderman Peterson inquired if the event would be open to the public and if there would
be an entry fee. Mr. Foland responded the event would be open to the public and there would
be a $20 entry fee.
Alderman Condon stated she knows Ms. Curry, who is also one of the coordinators for
the event. She stated Ms. Curry is very professional and she hoped the event would do well.
Motion by Santi, seconded by Condon, to accept Staffs recommendation to approve the
request to close portions of Green Street and Kane Avenue and to provide City support services
for the Fox River Running Club 1-Mile and 5K Run on Monday, May 31, 2010, Memorial Day, as
presented,subject to the club reimbursement of City services provided in the amount of$700.
Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay; None.
Absent: None.
Motion carried.
REQUEST TO AMEND SIGN VARIANCE FOR PATRIOT ESTATES
Deputy City Administrator Martin stated Kevin Villont of Cunat Inc requested a copy
change to the existing offsite advertising sign for Patriot Estates. The V-shaped sign is located at
the southeast corner of the intersection of Bull Valley Road and Crystal Lake Road. A variance to
allow the continued display of the sign for one year was granted by Council at its September 28,
2009 regularly scheduled meeting. Deputy City Administrator Martin noted the applicant would
like to change the copy on the sign at this time. If Council approves, it would be Staffs
recommendation to approve a variance to allow an offsite advertising sign for Patriot Estates at
this location for one year from today's date.
Alderman Glab noted the revised copy does not include any verbiage regarding the
development being for 55 and older. He inquired if the development would still be restricted to
55 and older. Deputy City Administrator Martin responded in the affirmative.
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January 18,2010
Motion by Wimmer, seconded by Peterson, to accept Staff's recommendation to
approve a variance for an offsite advertising sign (V-shaped with each portion being 10' by 10'
identical panels) for Patriot Estates Subdivision to be displayed at the southeast corner of Bull
Valley Road and Crystal Lake Road with an expiration date of January 18, 2011.
Voting Aye: Santi,Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
RECOMMENDATION TO INCLUDE ORLEANS STREET AS AN ALTERNATE STREET TO THE 2010
STREET RESURFACING PROGRAM
City Administrator Maxeiner stated on November 30, 2009 Council approved an
engineering services agreement with SEC Group for assistance with the 2010 Road Program.
The scope of work included preparation of detailed contract plans, cost estimate, assistance in
bid tabulation, and recommendation of the award of bid for the project.
City Administrator Maxeiner noted the preliminary engineering has been completed and
SEC has calculated a more accurate cost estimate for the road repairs in the program. At this
time SEC is confident an additional road may be added to the program's alternate list to be
included in the bid package and still remain within the construction budget. If the street were
to be added it must occur prior to bids being opened for the project. It is Staff and SEC's
recommendation to add Orleans Street from Industrial Drive to McCullom Lake Road to the
2010 Road Program at this time.
Alderman Blake inquired why stimulus money was not received for this project. City
Administrator Maxeiner responded the State received so many requests that not all could be
addressed.
Alderman Glab asked if curbs would be included in the project. City Administrator
Maxeiner responded they would not; only street resurfacing would be included. Alderman Glab
stated he feels the matter should have been addressed at the Committee level.
Motion by Schaefer, seconded by Blake, to accept Staff and SEC Group's
recommendation to add Orleans Street from Industrial Drive to McCullom Lake Road as the
fourth alternate street in the 2010 Road Program.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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January 18,2010
APPLICATION TO MCHENRY COUNTY COUNCIL OF MAYORS FOR SURFACE TRANSPORTATION --`
PROGRAM FUNDING FOR PROPOSED IMPROVEMENTS TO A PORTION OF CRYSTAL LAKE
ROAD BETWEEN ROUTE 120 AND BULL VALLEY ROAD AND MCCULLOM LAKE ROAD FROM
ROUTE 31 TO THE WEST CITY LIMITS
City Administrator Maxeiner stated the McHenry County Council of Mayors has
requested a list of projects to be considered for federal fiscal years 2013, 2014 and 2015. Total
funding for the Surface Transportation Program (STP) is capped for McHenry County at
$8,000,000 for this time period. One of the requirements for submittal is that the road be
designated as a Federal Aid Urban (FAU) collector route. City Administrator Maxeiner noted STP
funding can be used to pay for up to 80, of the total cost of construction and Phase III
engineering with a local match of 20%. The City would be responsible for 1001yo of the cost of
Phases I and II Engineering.
City Administrator Maxeiner noted other entities will be submitting requests for STP
funding as well. He stated SEC and Staff have reviewed all streets eligible for STP funding and
are suggesting that Crystal Lake Road and McCullom Lake Road be submitted for STP funding
from the McHenry County Council of Mayors. These street improvement projects were
identified as the best to present in the competitive venue. City Administrator Maxeiner noted
the local share would be paid from MFT Funds.
Responding to Alderman Glab's inquiry, City Administrator Maxeiner stated the streets
are not contiguous so they had to be broken into separate projects.
In response to Alderman Schaefer's inquiry, City Administrator Maxeiner explained the
point rating system and voting process used to determine funding awards.
Providing clarification to a question, Mayor Low stated the McHenry County Council of
Mayor's is a separate entity from the McHenry County Council of Governments.
Motion by Condon, seconded by Wimmer, to accept Staff and SEC Group's
recommendation to authorize Staff to submit Crystal Lake Road from Route 120 to Bull Valley
Road and McCullom Lake Road from Route 31 west to the City limits, to the McHenry County
Council of Mayors for surface transportation funding.
Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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January 18,2010
STAFF RECOMMENDATION TO:
1. WAIVE BIDDING REQUIREMENTS AND PURCHASE EQUIPMENT FROM THE SOLE SOURCE
PROVIDER OF THE SCREEN UNIT FOR THE SWWTP FROM HUBER TECHNOLOGY IN AN
AMOUNT NOT-TO-EXCEED 5123.558;
2. WAIVE BIDDING REQUIREMENTS AND PURCHASE EQUIPMENT FROM THE SOLE SOURCE
PROVIDER OF THE PUMP EQUIPMENT FOR THE CWWTP FROM METROPOLITAN PUMP
COMPANY IN AN AMOUNT NOT-TO-EXCEED 574.155;
3. AUTHORIZE GOING OUT TO BID FOR THE FOLLOWING:
A. RAW WASTEWATER PUMP STATION IMPROVEMENTS AT THE CWWTP;
B. CONSTRUCTION OF THE SCREEN UNIT BUILDING AT THE SWWTP;AND
C. CONSTRUCTION OF THE WASTEWATER CONVEYANCE LINES BETWEEN THE CWWTP
AND THE SWWTP;
4. APPROVE AN ENGINEERING SERVICES AGREEMENT FOR ENGINEERING DESIGN, BIDDING
ASSISTANCE, AND CONSTRUCTION OBSERVATION FOR SOLIDS HANDLING SYSTEM
UPGRADES WITH SEC GROUP IN AN AMOUNT NOT-TO-EXCEED 5341.950
In attendance was City Engineer, Chad Pieper of SEC Group.
City Administrator Maxeiner explained the provisions when a municipality can opt-out
of the bidding process. As the City is not yet ready to vacate the CWWTP there are issues that
must be addressed to keep it functioning properly. As there are sole source providers for
equipment needed to accommodate the CWWTP, Staff is recommending the purchase of the
equipment from the sole source providers and waiver of the bidding process.
Alderman Wimmer noted this process of conveyance from the Central Plant to the
South Plant has been discussed and prepared for during the past couple years.
Responding to Alderman Peterson's inquiry, Director of Public Works Schmitt stated the
City is replacing three pumps at the CWWTP which were previously custom-made for the plant.
It is for that reason that there is a sole source provider for the pump equipment.
Alderman Condon inquired if the pumps would still be needed regardless of the
easements which might be secured from the country club. Director Schmitt responded the
pumps would still be required.
Alderman Santi acknowledged this matter was well-presented by Staff and easy to
understand.
Alderman Glab concurred with waiving the bid process and purchase of the equipment
outlined in items 1 and 2 and concurs with authorization to go out for bid for the items in item
3. Regarding item 4, the engineering services agreement, Alderman Glab opined the costs are
excessive. Director Schmitt responded the engineering services agreement is actually 14.9% of
the project cost.
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January 18,2010
Alderman Schaefer requested clarification regarding what is meant by sole source
provider. He asked if a contractor could possibly purchase the equipment for less. City
Administrator Maxeiner responded a contractor would still have to purchase the equipment
from a sole provider. Alderman Schaefer asked if City employees could do the work and install
the equipment. City Administrator Maxeiner stated no, the equipment is too technical and
requires professional installation.
Alderman Peterson agreed with Alderman Glab in that the engineering services contract
fees are excessive. Engineer Pieper responded the fees are due to the technical nature of the
project.
Motion by Wimmer,seconded by Santi,to accept Staffs recommendation to:
1. Waive bidding requirements and purchase equipment from the sole source provider of the screen unit for the SWWTP from Huber
Technology in an amount not-to-exceed$123,558;
2. Waive bidding requirements and purchase equipment from the sole source provider of the pump equipment for the CWWTP from
Metropolitan Pump Company in an amount not-to-exceed$74,155;
3. Authorize going out to bid for the following:
A. Raw wastewater pump station improvements at the CWWTP;
B. Construction of the screen unit building at the SWWTP and
C. Construction of the wastewater conveyance lines between the CW WTP and the SWWTP;
4. Approve an engineering services agreement for engineering design, bidding assistance, and construction observation for solids
handling system upgrades with SEC Group in an amount not-to-exceed$341,950.
Voting Aye: Santi,Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
There was no Statement or Report from the Mayor.
COMMITTEE REPORTS
Chairman Alderman Peterson reported there was a meeting of the Parks and Recreation
Committee on Wednesday,January 13, 2010 and minutes will be forthcoming.
Chairman Alderman Condon reported a meeting of the Community Development
Committee is scheduled for Tuesday, January 26, 2010 at 7 p.m. in the Aldermen's Conference
Room.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Condon stated campaign signs are proliferating in the City and some have
been illegally placed.
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January 18,2010
Alderman Glab noted a large percentage of the City still does not have cable services. He
inquired if A T& T would be up and running in the near future. He opined he would like to see
this service be more competitive.
EXECUTIVE SESSION: PROPERTY ACQUISITION
Motion by Glab, seconded by Wimmer, to go into Executive Session to discuss Property
Acquisition at 8:19 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:21 p.m.
Motion by Peterson, seconded by Santi,to go back into Open Session at 8:39 p.m.
Voting Aye: Santi, Glab,Schaefer, Blake, Peterson, Condon.
Voting Nay: Wimmer.
Absent: None.
Motion carried.
Council went back into Open Session at 8:39 p.m.
OPEN SESSION: MATTERS DISCUSSED IN EXECUTIVE SESSION
There was no action taken in Open Session regarding matters discussed in Executive
Session.
ADJOURNMENT
Motion by Condon, seconded by Wimmer,to adjourn the meeting at 8:39 p.m.
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:39 p.m.
Mayor City Clerk