HomeMy WebLinkAboutMinutes - 02/08/2010 - City Council REGULAR MEETING
FEBRUARY 8, 2010
Mayor Low called the regularly scheduled February 8, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, and Condon. Absent: Peterson. Also in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant
City Administrator Hobson, Construction Neighborhood Services Director Schwalenberg, Public
Works Director Schmitt, Finance Director Black, Parks and Recreation Director Merkel, Chief of
Police Brogan.
PUBLIC HEARING: FIRST AMENDMENT TO PRE-ANNEXATION AGREEMENT — MICHAEL AND
ANN ECKSTEIN, 1910 N ORCHARD BEACH ROAD
In attendance was Michael Eckstein, owner of the property located at 1910 North
Orchard Beach Road.
Deputy City Administrator Martin stated Council entered into a Pre-Annexation
Agreement with Michael and Ann Eckstein for their property located at 1910 North Orchard
Beach Road on June 29, 2010. The Eckstein's requested connection to the City's sanitary sewer
system. The Pre-Annexation Agreement did not include a provision for recapture of funds from
adjacent benefitting property owners. Mr. and Mrs. Eckstein have requested an amendment to
the Agreement providing for the reimbursement provision to assist them in recouping some of
the expense of extending the sewer main to their property. The reimbursement provision
would be subject to the term of twenty years,ten of which would be interest bearing.
Deputy City Administrator Martin noted once the project has been completed and the
amount of the reimbursement request is known, Staff will complete the terms of the recapture
agreement which would be brought for Council for approval.
Mayor Low opened the Public Hearing regarding the First Amendment to the Eckstein
Pre-Annexation Agreement at 7:31 p.m.
In response to Mayor Low's inquiry, City Clerk Jones reported there had been no oral or
written comments received in the Clerk's Office regarding this matter.
Mayor Low noted there was no one in the audience who wished to address Council
regarding this matter.
Alderman Glab inquired as to the rate of the recapture percentage. Deputy City
Administrator Martin responded it would depend on the negotiated agreement. The public
improvement of the sanitary sewer main would be extended in front of four properties which
could benefit from it. Service stubs would be located in front of each of the four benefitted
properties.
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February 8,2010
Alderman Schaefer inquired if each of the four benefitted parties would be required to —�
pay the same recapture amount. Deputy City Administrator Martin responded the recapture
provision for each benefitted property owner would be clarified in the recapture agreement.
Motion by Wimmer, seconded by Santi, to close the Public Hearing at 7:32 p.m.
Voting Aye: Santi,Glab, Schaefer, Blake Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
Motion by Schaefer, seconded by Blake, to accept Staffs recommendation to pass an
ordinance authorizing the First Amendment to the Eckstein Pre-Annexation Agreement
previously approved by City Ordinance Number ORD-09-1471, to include a provision for
reimbursement relating to the sanitary sewer main extension to 1910 North Orchard Beach
Road.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Low.
Voting Nay: None.
Absent: Peterson.
Motion carried.
PUBLIC INPUT SESSION
There was no one in attendance who wished to address Council during the Ten Minute
Public Input Session.
CONSENT AGENDA
Mayor Low announced Consent Agenda Item Award of Bid to print three seasonal
brochures per year for the Parks and Recreation Department and two seasonal City Newsletters
per year, was being pulled from the Agenda.
Alderman Condon requested an amendment to paragraph 1 of page 6 of the City
Council Minutes of February 1, 2010. She stated she referred to the LED sign at the entrance to
Parkland Middle School as causing safety concerns. City Clerk Jones responded the minutes
would reflect the amendment.
Motion by Condon, seconded by Wimmer,to approve the Consent Agenda as amended:
B. Award of Bid for City mowing services to Blackstone Landscape Inc,in the amount of$1,976.25 per week;
C. Farm Lease—Riverside Hollow,Outlot A;
D. Request from McHenry Baseball Association to place temporary advertising signs in rights-of-way;
E. City Council Minutes:
February 1,2010 regularly scheduled meeting;
F. List of As-Needed Checks:
ALLSTATE ARENA 332.50
BLUE CROSS BLUE SHIELD 0 120,780.12
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February 8,2010
FOP UNITS I/II 1,919.00
HOME DEPOT/GECF 1,653.10
IUOE, LOCAL 150 1,952.64
MCHENRY SAVINGS BANK 900,000.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 304.00
POSTMASTER MCHENRY IL 1,062.07
PRE-PAID LEGAL SERVICES 142.45
UNITED PARCEL SERVICE 27.92
UNUM 1,593.87
GRAND TOTALS 1,029,810.00
FUND TOTALS
GENERAL FUND 908,468.91
CAPITAL IMPROVEMENTS FUND 144.26
WATER/SEWER FUND 416.71
EMPLOYEE INSURANCE FUND 120,780.12
TOTALS 1,029,810.00
G. list of Bills:
ADAMS STEEL SERVICE INC 87.03
AMERIGLASS & MIRROR 397.90
ANDERSON, LORI 232.50
B&W CONTROL SYSTEMS INTE 488.00
BANKCARD SERVICES 986.70
BEAUDOIN, ROBERT 203.50
BERGGREN, LEE 107.50
BOTTS WELDING & TRUCK SE 23.00
CANTER, KATHLEEN 75.00
CENTEGRA OCCUPATIONAL ME 24.50
CENTEX HOMES 6,662.65
CHICAGO INTERNATIONAL TR 719.65
COCO KEY WATER RESORT 200.00
COMCAST CABLE 74.90
COMER 26,790.40
CONCRETE SOLUTIONS CORP 961.30
CRESCENT ELECTRIC SUPPLY 504.56
CUTTING EDGE COMMUNICATI 3,319.00
DREISILKER ELECTRIC MOTO 490.50
DURA WAX COMPANY INC, TH 44.55
ED'S AUTOMOTIVE/JIM'S MU 183.00
FBI NAA 50.00
FEDEX 56.60
FISCHER BROS FRESH 5,731.25
PONE ZONE-MCHENRY, THE 49.99
FOX WATERWAY AGENCY 40.00
GERAGHTY, MARCI 88.76
GITZKE, WILLIAM J 744.95
GROWER EQUIPMENT & SUPPL 379.00
HARM'S FARM 19.99
HARRINGTON INDUSTRIAL PL 299.18
HERITAGE-CRYSTAL CLEAN L 125.97
HOME DEPOT/GECF 3,200.89
IRISH PRAIRIE RECREATION 1,100.00
JC LICHT/EPCO 92.58
KALE UNIFORMS INC 130.17
KIRCHNER FIRE 152.00
KREASSIG, DANIEL 154.65
LEACH ENTERPRISES INC 227.60
LEE AUTO MCHENRY 552.84
LUNKENHEIMER, PATTIE 132.98
MCANDREWS PC, THE LAW OF 6,800.00
MCHENRY COUNTY CHIEFS OF 42.00
MCHENRY COUNTY COUNCIL 0 178.00
MCHENRY COUNTY RECORDER 561.50
MDC ENVIRONMENTAL SERVIC 4,580.00
MENARDS - CRYSTAL LAKE 128.96
MENARDS - WOODSTOCK 240.01
MIHEVC, LAURIE 78.00
NORTH SUBURBAN WATER 60.00
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February 8,2010
NORTHEAST WISCONSIN TECH 195.00
OFFICE DEPOT INC 62.23
PACE 7,176.14
PETROLIANCE LLC 5,513.12
PETTIBONE & CO, P F 476.00
PLUTSHACK, HARLA 71.00
PROSAFETY INC 323.90
RADICOM INC 61.50
ROCKALL, KRISTIAN 2,960.00
RUECKEMANN, ANDREA 78.00
RUSHING, RHONDA 150.00
SEC GROUP INC 86,316.56
SHARPE, TIMOTHY W 3,900.00
SHAW SUBURBAN MEDIA 381.00
SIRCHIE FINGER PRINT LAB 101.05
ST PAULS EPISCOPAL CHURC 608.20
ULTRA STROBE COMMUNICAIT 32.63
UNITED PARCEL SERVICE 37.51
WIRCH, STEVE 15.00
ZIMMERMAN, BOB 27.80
GRAND TOTALS 177,060.65
FUND TOTALS
GENERAL FUND 66,181.20
AUDIT EXPENSE FUND 2,000.00
CAPITAL IMPROVEMENTS FUND 85,028.53
WATER/SEWER FUND 2,581.06
UTILITY IMPROVEMENTS FUND 10,657.81
INFORMATION TECHNOLOGY FUND 1,393.90
RETAINED PERSONNEL ESCROW 6,943.15
POLICE PENSION FUND 2,275.00
TOTALS 177,060.65
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon
Voting Nay: None.
Absent: Peterson
Motion carried.
REQUEST FROM KIWANIS CLUB OF MCHENRY TO:
1. HOST 8T" ANNUAL ALL-AMERICAN SOAP BOX DERBY ON JUNE 12, 2010 (RAIN DATE_
JUNE 13, 2010):
2. HOLD PRACTICE EVENT ON JUNE 5. 2010(RAIN DATE OF JUNE 6, 2010):
3. AUTHORIZE CITY SUPPORT SERVICES AND TO BLOCK CERTAIN PORTIONS OF GREEN
STREET AND WAUKEGAN ROAD FOR THE EVENT:
4. WAIVE ALL ASSOCIATED FEES
Assistant City Administrator Hobson stated a request was submitted by Kiwanis Club of
McHenry to host their 8th Annual All-American Soap Box Derby. The event is slated for Saturday,
June 12, 2010 at Waukegan Road and Green Street. As in the past, the Kiwanis Club is seeking
City services for the event:
1. Street closure. Closure of Waukegan Road from Third Street to East Campus on the day of the event and
on practice day. Intermittent street closure of Green Street while the race is underway on the day of the
event and practice day. Through traffic will be permitted on Green Street between races except during
the parade and final heats.
2. Police support.Officers for traffic control during the event at Waukegan Road/Green Street intersection.
3. Signage and barricades.Signage,barricades and traffic cones to alert drivers in the area of road closures.
4. Bleachers and trash receptacles. Six sets of bleachers and additional trash receptacles set up along
Waukegan Road.
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February 8,2010
S. Reviewing Stand and Public Address System. Setup of a reviewing stand and public address system near
the finish line.
Assistant City Administrator Hobson stated the Kiwanis Club is also requesting a waiver
of all associated fees for the event.
In response to Alderman Glab's inquiry, Assistant City Administrator Hobson stated the
City spent $1,240 in support of the event last year, mostly due to police officer services.
Motion by Santi, seconded by Blake, to accept Staffs recommendation to approve the
following as requested by the McHenry Kiwanis Club, permission to:
1. Host the 8`h Annual All-American Soap Box Derby on Saturday,June 12, 2010 (rain date Sunday,June 13,
2010);
2. Host practice event on Saturday,June 5,2010(rain date Sunday,June 6,2010);
3. Authorize City support services and street closures of portions of Waukegan Road and Green Street as
outlined in the request;
4. Waiver of all associated fees in conjunction with the event.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
AMENDMENT TO RENTAL POLICY AND FEE STRUCTURE FOR USE OF CITY ATHLETIC FACILITIES
Assistant City Administrator Hobson stated the Parks and Recreation Committee
recently reviewed the City's rental policy and fee structure for the use of City athletic facilities.
The recommendation from Committee was to revise the existing fee schedule and to assess
non-affiliated youth and adult teams/leagues based on a per field basis. The revised fee
structure includes the following provisions:
1. The following organizations shall be exempt from field use fees:
a. McHenry Baseball Association;
b. McHenry Pigtail League;
c. McHenry Area Soccer Federation;
d. McHenry Jr.Warriors Football;
e. McHenry Shamrock Baseball;
f. McHenry High School District 156.
2. The following rental fees be established:
Field Current Fee Proposed Fee
a. Petersen Park Field#2 $25/game weekday $50/game
$50/game weekend
b. All other ball fields $25/game weekday $25/game
$50/game weekend
c. Soccer/Lacrosse Fields $25/game weekday $50/game
$50/game weekend
d. Field Lighting $25/2 hours $25/2 hours
$15/each additional hour
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February 8,2010
Assistant City Administrator Hobson stated it has been determined that McHenry
Shamrock Baseball was grandfathered in and has not contributed to the maintenance or
upgrade of City fields. As this league does not have a team this year, Staff believes it may be an
appropriate time to discontinue exempting McHenry Shamrock Baseball from field use fees.
Alderman Glab stated his belief that the exempt leagues should be reviewed with the
idea that they make a contribution at some point in the future.
Motion by Schaefer, seconded by Santi, to accept the recommendation of the Parks and
Recreation Committee to adopt the following rental policy and fee structure for use of city
athletic fields:
1. The following organizations shall be exempt from field use fees:
a. McHenry Baseball Association;
b. McHenry Pigtail League;
c. McHenry Area Soccer Federation;
d. McHenry Jr.Warriors Football;
e. McHenry High School District 156.
2.The following rental fees shall be established:
Field Fee
a. Petersen Park Field#2 $50/game
b. All other ball fields $25/game
c. Soccer/Lacrosse Fields $50/game
d. Field Lighting $25/2 hours
$15/each additional hour
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
BOONE CREEK UNIT SIX ROAD IMPROVEMENT CONTRIBUTION
Deputy City Administrator Martin stated when City Council considered approval of
Boone Creek Unit Six in 2003, discussion occurred regarding the potential need to construct a
left turn lane into the development from Crystal Lake Road onto either Remington Trail or
Glenbrook Trail. Boone Creek Venture developers David Backhaus and Roger Gerstad
subsequently agreed to contribute $50,000 toward the development of the left-turn lane with
the understanding the $50,000 would be returned to the developers if the improvement was
not constructed by March 2010.
Deputy City Administrator Martin noted the City does not currently have discretionary
funds necessary to construct this improvement. Staff is therefore recommending the return of
the $50,000 to the developers as per the terms of the original agreement.
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February 8,2010
Motion by Condon, seconded by Blake, to accept Staffs recommendation to return the
$50,000 on deposit with the City by Boone Creek Venture for the purpose of constructing a left
turn lane from Crystal Lake Road onto either Remington Trail or Glenbrook Trail, as the
construction of this public improvement would not be completed by March 2010 as per the
terms of the original agreement.
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
MAYOR STATEMENT AND REPORT
There was no Statement or Report by Mayor Low.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner reported Staff would like to schedule a Public Works
Committee meeting for Monday, March 1, 2010 at 6:30 p.m. in the Aldermen's Conference
Room.
City Administrator Maxeiner also noted for the record the Northwest Herald article
concerning the BuddyZ Restaurant was incorrect. The $75,000 loan being offered to the
business owner is State of Illinois money and not local funds.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
ADJOURNMENT
Motion by Wimmer, seconded by Condon,to adjourn the meeting at 7:54 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
The meeting was adjourned at 7:54 p.m.
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