HomeMy WebLinkAboutMinutes - 03/15/2010 - City Council REGULAR MEETING
MARCH 15, 2010
Mayor Low called the regularly scheduled March 15, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Finance Director Black, Parks and Recreation
Director Merkel, Chief of Police Brogan.
MAYOR STATEMENT
Mayor Low acknowledged her participation in McHenry East and West Campus St.
Baldrick's Day fundraiser for research to find a cure for childhood cancer. She explained her
baldness is a result of her participation. She noted Chief of Police Brogan and Director of Public
Works Schmitt also participated along with members of their respective departments.
Approximately $40,000 was raised by the high schools as a result of the event. Mayor Low
noted the Public Works Water Division employees participated in support of one of their co-
workers whose mother has cancer.
PUBLIC INPUT SESSION
Robert Houge of 5100 Shore Drive addressed Council regarding parking of school buses
in City parks parking lots. Mr. Houge stated the Parks Department has advised him that parking
buses in the parking lots is not permitted. The bus drivers were then advised by the Public
Works Street Division and the Police Department the buses could not be parked along the
street. Mr. Houge noted he has videos of numerous other large vehicles parked in Parks parking
lots and inquired why McHenry school buses were being singled out.
Cheryl Howe of 2018 Oak Drive addressed Council regarding parking of school buses in
City parks parking lots. She noted she lives adjacent to Petersen Park and reiterated and
concurred with Mr. Houge's remarks. She opined Parks employees are harassing McHenry
school bus drivers.
Mayor Low stated it is Council policy not to enter into a discussion regarding matters
broached in Public Input Session.
City Administrator Maxeiner obtained contact information and stated he would speak
with Mr. Houge and Ms. Howe on Tuesday, March 16th regarding this issue.
CONSENT AGENDA
Alderman Glab requested Consent Agenda Item E, Special Use Permits, be pulled for
further discussion.
�- Motion by Glab, seconded by Wimmer, to approve the Consent Agenda as amended:
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March 15,2010
A. Contract purchase order for rock salt through State of Illinois Joint Purchasing Program, in an amount not-to-exceed
$191,220;
B. Ordinance amending Municipal Code,Chapter 16,Section 16-48(c)relating to field rental fees;
C. Ordinance reducing the number of Class A Liquor Licenses from 28 to 27;
D. City Council Minutes:
March 1,2010 regularly scheduled meeting;
F. As Needed Checks;
BLUE CROSS BLUE SHIELD 0 123,345.89
CARMICHAEL CONSTRUCTION 14,200.25
COMCAST CABLE 75.78
FAMILY SERVICES & 200.00
FOP UNITS I/II 1,881.00
IUOE, LOCAL 150 1,966.50
POSTMASTER MCHENRY IL 1,249.50
SAM'S CLUB 125.49
SECRETARY OF STATE 120.00
SIU SCHOOL OF MEDICINE 45.00
SPRINT 117.20
SUNNYSIDE COMPANY 17,085.00
UNITED PARCEL SERVICE 84.03
UNUM 1,593.87
VERIZON WIRELESS 88.04
GRAND TOTALS 162,177.55
FUND TOTALS
GENERAL FUND 7,315.75
DEVELOPER DONATION FUND 14,200.25
WATER/SEWER FUND 17,227.62
EMPLOYEE INSURANCE FUND 123,345.89
INFORMATION TECHNOLOGY FUND 88.04
TOTALS 162,177.55
G. List of Bills:
A-MIDWEST BOARD-UP INC 1,613.50
ACE HARDWARE, BJORKMAN'S 3,380.92
ADAMS ENTERPRISES INC, R 234.73
ADAMS STEEL SERVICE INC 38.47
AFTERMATH INC 95.00
AGS REBUILDERS 179.00
ALEXANDER EQUIPMENT COMP 313.65
AMERICAN PUBLIC WORKS AS 252.00
AQUAPREP 5,544.00
AT&T 28.98
B&W CONTROL SYSTEMS INTE 2,188.00
BADGER METER INC 3,576.00
BANKCARD SERVICES 3,939.27
BARTA, RON 261.58
BAXTER & WOODMAN 27.50
BERGGREN, LEE 389.05
BERKHEIMER CO INC, G W 2,715.34
BRANIFF COMMUNICATIONS I 7,266.68
BUNCH DISTRIBUTING INC 323.45
BUSS FORD SALES 1,014.29
BUXTON & KASPER LTD 25.00
CARQUEST AUTO PARTS STOR 407.96
CDS OFFICE TECHNOLOGIES 275.00
CENTEGRA HEALTH SYSTEM 1,065.75
CENTEGRA OCCUPATIONAL ME 176.40
CHAPMAN AND CUTLER 21,625.00
CHICAGO INTERNATIONAL TR 286.21
CHRISTOPHER, DAVID 233.21
CINTAS CORPORATION #355 1,126.24
COMCAST CABLE 74.90
COMED 28,911.10 s
COMMUNICATIONS REVOLVING 115.00
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March 15,2010
CRESCENT ELECTRIC SUPPLY 68.03
CURRAN CONTRACTING COMPA 1,074.57
D'ANGELO NATURAL SPRING 62.00
DIXON ENGINEERING INC 1,250.00
DREISILKER ELECTRIC MOTO 162.02
EAST JORDAN IRON WORKS 154.28
ED'S AUTOMOTIVE/JIM'S MU 138.00
ELM STREET DESIGN 45.00
FEDEX 59.76
FONE ZONE-MCHENRY, THE 14.99
GEMPLER'S INC 26.80
GIBSON, TANIA 25.00
GLICK, DEBORAH A 89.37
GREAT LAKES FIRE & SAFET 72.45
GREVE, CLINT 119.79
GROWER EQUIPMENT & SUPPL 254.00
HAWKINS INC 1,870.38
HD SUPPLY WATERWORKS 287.10
HEADLEY, JEAN 209.97
HOWE, CATHERINE 200.00
ILLINOIS DEPARTMENT OF P 100.00
INTERSTATE BATTERY SYSTE 23.98
JC LICHT/EPCO 439.93
KALE UNIFORMS INC 213.00
KDS TECH SERVICES INC 885.45
KIMBALL MIDWEST 543.77
KIRCHNER FIRE 92.75
KTD INC 66.75
LEE AUTO MCHENRY 187.29
LEXISNEXIS 112.00
LRD SYSTEMS & FORMS 825.00
MAD SCIENCE OF MCHENRY C 493.00
MCHENRY ANALYTICAL WATER 120.00
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY FIRESTONE 569.42
MCHENRY NAPA 3,553.62
MEADE ELECTRIC COMPANY I 122.42
MECKLENBURG, CINDY 63.00
MEYER MATERIAL COMPANY 158.81
MONROE TRUCK EQUIPMENT I 4,995.00
MORTON SALT 12,096.30
NICOR GAS 949.61
NORTHWEST ELECTRICAL SUP 88.00
PETROLIANCE LLC 10,030.47
PETTIBONE & CO, P F 290.00
PITNEY BOWES INC 255.00
POLERECKY, ROSS 303.23
POPP, LARRY 14.20
PRECISION SERVICE & PART 189.36
PROMISING PICASSOS INC 464.00
PROSAFETY INC 75.00
RESERVE ACCOUNT 1,592.05
RIVERSIDE BAKE SHOP 29.08
SCHATZ, DONALD 195.00
SCHOPEN PEST SOLUTIONS 165.00
SCHULHOF COMPANY 719.37
SCOREBOARD SERVICE COMPA 1,015.00
SEC GROUP INC 3,923.95
SECRETARY OF STATE 99.00
SHAW SUBURBAN MEDIA 173.80
SHERMAN MECHANICAL INC 2,133.90
SHUETT, DEBORA 63.11
SIRCHIE FINGER PRINT LAB 215.31
SPECIALTIES DIRECT 313.00
SPEER FINANCIAL 21,452.95
SPRINT 117.20
STAN'S FINANCIAL SERVICE 222.00
STANDARD INDUSTRIAL & AU 326.00
STANS OFFICE TECHNOLOGIE 374.21
STAPLES BUSINESS ADVANTA 93.72
STATE TREASURER IDOT 7,445.79
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March 15,2010
STEWART INC, H R 3,549.70
THINK INK INC 42.10
TRAFFIC CONTROL & PROTEC 402.25
TRIEBOLD IMPLEMENT INC 57.03
TRIMBLE NAVIGATION LIMIT 1,200.00
UNITED LABORATORIES 195.70
USA BLUEBOOK 43.28
VERIZON WIRELESS 88.04
VISU-SEWER OF ILLINOIS L 1,925.00
VLCEK, PEGGY 232.72
WAGGONER, CAROL A 220.00
WASTE MANAGEMENT OF WI P 7,416.23
WATER SOLUTIONS UNLIMITE 4,700.00
WHISPERING POINT OPTHOMO 121.94
WHOLESALE DIRECT INC 39.98
WIRTZ, PAT 58.97
WOOD, ROLAND 250.11
ZAHN, DAN 543.00
ZEP SALES & SERVICE 108.12
GRAND TOTALS 194,115.66
FUND TOTALS
GENERAL FUND 76,963.08
CIVIL DEFENSE FUND 7,266.68
MOTOR FUEL TAX FUND 12,096.30
DEBT SERVICE-1997A FUND 43,077.95
CAPITAL IMPROVEMENTS FUND 13,152.97
WATER/SEWER FUND 37,225.44
EMPLOYEE INSURANCE FUND 121.94
RISK MANAGEMENT FUND 58.48
INFORMATION TECHNOLOGY FUND 1,809.57
RETAINED PERSONNEL ESCROW 2,343.25
TOTALS 194,115.66
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. '
Voting Nay: None.
Absent: None.
Motion carried.
CONSENT AGENDA ITEM E: REQUEST FOR SPECIAL USE PERMIT
Alderman Glab stated the request is for a special use permit to allow the Cub Scout Pack
351 an overnight stay in Fort McHenry on April 17, 2010. As there are no restrictions associated
with this use, he stated he would be opposed, particularly as the park is adjacent to the
Whispering Oaks residential neighborhood. He inquired why the Scouts were not directed to
use Veterans Park. Assistant City Administrator Hobson responded the Scouts were advised to
use Fort McHenry as it would impact fewer residents than hosting the event at Veterans Park,
particularly as Veterans Parks is surrounded by a residential district.
Alderman Glab stated he believes Petersen Park would be more appropriate. Mayor Low
noted this is a county-wide event to raise awareness of homelessness in our communities. She
stated it would be more appropriate if the event were held where there would be good
visibility.
Alderman Glab opined this would be an imposition to the homes adjacent to Fort
McHenry.
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March 15,2010
Alderman Condon requested clarification as to the number of proposed participants.
She stated the application indicates 60 families would be participating. She suggested Staff
verify the anticipated number of participants.
Barb Swanson, Event Coordinator for Pioneer Center, a co-sponsor of the event,
addressed Council. She stated the county-wide event will be kicked off at 5:30 p.m. with a
gathering at Lippold Park in Crystal Lake. The goal of the event is to raise community awareness
regarding the homeless and to raise funds for PADS for McHenry County.
Motion by Wimmer, seconded by Condon, to approve the request for a special use
permit to allow overnight camping in Fort McHenry on Saturday, April 17, 2010 in support of
the county-wide fundraiser to aid PADS and raise homelessness awareness, as requested by
Cub Scout Pack 351.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYORS RECOMMENDATION TO APPOINT STEVE MURGATROYD TO THE POSITION OF CITY
TREASURER FOR THE REMAINDER OF THE TERM EXPIRING APRIL 30, 2013
Mayor Low stated on March 1, 2010 she received a letter of resignation submitted by
City Treasurer David Welter. Mr. Welter cited personal and family reasons for his resignation.
Mayor Low stated it is her recommendation to appoint former Ward 4 Alderman Steve
Murgatroyd to fill the unexpired term of the Treasurer. Mr. Murgatroyd's credentials are
impeccable and include strong financial background. She noted City Administrator Maxeiner
and Finance Director Black concurred with her recommendation. Mayor Low stated she is
seeking Council approval of her recommendation.
Motion by Condon, seconded by Santi, to accept Mayor Low's recommendation to
appoint Steve Murgatroyd to fill the unexpired term of City Treasurer, with a term expiring April
30, 2013.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
SWEARING-IN CEREMONY: STEVEN C. MURGATROYD TO THE POSITION OF CITY TREASURER
City Clerk Jones swore in Steven C. Murgatroyd as City Treasurer.
Council congratulated Treasurer Murgatroyd on his appointment.
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March 15,2010
REQUEST FROM WONDER LAKE WATER SKI TEAM FOR ANNUAL HAUNTED HAYRIDE IN
OCTOBER 2010:
1. USE OF PETERSEN PARK;
2. TEMPORARY ADVERTISING SIGNS;
3. WAIVER OF ALL ASSOCIATED FEES FOR THE EVENT
Assistant City Administrator Hobson stated the Wonder Lake Water Ski Show Team has
requested Council permission to host their Annual Haunted Hayride during October 2010 in
Petersen Park. The program will be scheduled for October 16, 22, 23, 29 and 30, 2010. Hayrides
will run from 7 p.m. until 10:30 p.m. on each day. A Kiddie Matinee will be held on Saturday,
October 23rd
Assistant City Administrator Hobson noted the Team is also requesting permission to
post temporary 4' x 4' advertising signs prior to the event and waiver of all associated fees. He
noted the team members have been excellent stewards of the park.
In attendance were Jim Schmidt and Jennifer Blakely of the Wonder Lake Water Ski
Show Team organization. They noted the Haunted Hayride is a major fundraiser for Pioneer
Center and Home of the Sparrow. They extended their appreciation for continued use of the
park.
Alderman Santi acknowledged this is a smoothly run program.
Alderman Schaefer concurred with Alderman Santi.
Alderman Blake stated the Wonder Lake Water Ski Team is a great organization.
Motion by Santi, seconded by Schaefer, to accept Staff's recommendation to approve
the following as requested by the Wonder Lake Waster Ski Show Team for its Annual Haunted
Hayride during October 2010:
1. Use of Petersen Park;
2. Placement of temporary advertising signs;
3. Waiver of all associated fees for the event.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR CONDITIONAL USE PERMIT AND VARIANCES — MCDONALDS USA, 4411 WEST
ELM STREET
In attendance was Richard Neubauer, Rebuild Manager for McDonald's USA.
Deputy City Administrator Martin stated on February 1, 2010 McDonalds Corporation
was granted several sign variances by City Council for their property located at 4411 West Elm
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March 15,2010
Street. McDonald's intends to demolish the structure on their site and rebuild, constructing a
new prototype restaurant. As the original structure is being demolished, a conditional use
permit must be granted to allow the new construction on the premises which will feature a dual
lane drive-up facility. Additionally, variances from the lighting regulations and landscape
provisions are also required to accommodate the new building. The nature of the lighting
variance is to allow for greater than the maximum 10 foot candles at the base of the lighting
fixtures. Relief from the landscape ordinance is required to accommodate a reduced width for
the parking screening strip and reduced landscaping on the west elevation which accesses the
main entrance and handicapped accessible parking spaces.
Deputy City Administrator Martin stated the Planning and Zoning Commission at a
Public Hearing held on March 4, 2010 considered the request and unanimously recommended
its approval.
Alderman Schaefer inquired as to the number of lighting fixtures that will be located on
the site. Mr. Neubauer responded he was not certain of the number of poles, but stated that
McDonald's is trying to be efficient with the site lighting.
Alderman Schaefer expressed concern regarding the proposed reduced number of
parking spaces. He observed there would only be 53 parking spaces. Mr. Neubauer stated 70%
of the restaurant business is from the drive-up window.
Alderman Condon expressed her appreciation for the thoroughness of the material
presented for Council consideration. Alderman Condon stated initially she had reservations
regarding the proposed amount of lighting, but noted her concerns have been satisfied.
Alderman Glab inquired if the number of parking spaces being provided would meet the
requirements of the ordinance. Deputy City Administrator Martin responded 53 spaces are well
within the requirements of the ordinance.
Alderman Glab also expressed concerns regarding loading and unloading on the site. Mr.
Neubauer stated the semi-truck would temporarily block the inside drive-up lane.
Motion by Schaefer, seconded by Blake, to accept the unanimous recommendation of
the Planning and Zoning Commission, to grant the following to McDonald's USA for their
restaurant located at 4411 West Elm Street:
1. Conditional Use Permit to allow a restaurant with a drive-up facility;
2. Variance from the required parking screening strip to allow 8.2' strip on the western
property line;
3. Variance from the required landscaping on the west building foundation base.
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March 15,2010
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR CONSIDERATION OF AN AMENDMENT TO THE ANNEXATION AGREEMENT TO
REDUCE HOME SIZES AND APPROVE NEW ELEVATIONS — THE OAKS AT IRISH PRAIRIE
SUBDIVISION,TOWN AND COUNTRY HOMES
Deputy City Administrator Martin stated he was contacted by representatives of Town
and Country Homes with a request that the City consider an amendment to the Annexation
Agreement for the Oaks at Irish Prairie Subdivision. The Agreement was approved in 2005 and
included the provision to allow 398 homes. At this time, Town and Country is seeking Council
consideration to amend the Agreement to allow smaller homes than those specified in the
terms of the Agreement. Staff is seeking a recommendation from Council regarding this
request.
In attendance was Brian Murphy, Vice President of Operations for Town and Country
Homes. Mr. Murphy provided a PowerPoint presentation outlining the proposed reduced sized
homes being contemplated.
Mayor Low indicated she would not be seeking a motion regarding the request. She
encouraged a discussion for Staff's enlightenment as to how to proceed with the developer.
Alderman Schaefer inquired if the proposed presentation was the current plan for all
buildings to be constructed in the future at the Oaks of Irish Prairie. Mr. Murphy responded in
the affirmative.
Alderman Glab opined smaller homes mixed in with larger homes would devalue the
larger homes which have already been built. Mr. Murphy stated having empty home sites is not
good for the value of current homeowners in the subdivision.
Alderman Glab inquired what specifically the developer is seeking to change. Deputy
City Administrator Martin replied the architectural standards would be modified, the setback
and elevations would also be changed.
Alderman Glab stated he would like more information before making a decision. He
noted his biggest concern is the 64 current residents. He stated he does not like to see the
backs of houses that look like boxes. He would prefer more creativity in the architectural
design.
City Administrator Maxeiner inquired if there would be no adjustment to existing lot
sizes. Mr. Murphy stated there would be none. When City Administrator Maxeiner asked if the
reduced size homes would be constructed on lots both north and south of Veterans Parkway,
Mr. Murphy responded in the affirmative. City Administrator Maxeiner asked if the
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March 15,2010
Homeowners Association was in place for the subdivision. Mr. Murphy responded the builder is
still in charge of the HOA. Responding to City Administrator Maxeiner's inquiry, Mr. Murphy
stated the builder has not yet met with the existing homeowners regarding the proposed
reduction in home sizes.
City Administrator Maxeiner inquired how many homes have been built in the
subdivision to date. Mr. Murphy responded 64. City Administrator Maxeiner suggested taking a
poll of current homeowners to determine their opinion as to the reduced homes sizes.
City Administrator Maxeiner asked where Town and Country's Liberty Lakes Subdivision
(as highlighted in the PowerPoint presentation) is located. He suggested the Aldermen might
wish to take a look at the subdivision. Mr. Murphy stated it is located at Gilmer and Fairfield
Roads.
Alderman Wimmer noted early on there were concerns expressed about building
elevations in the subdivision, conflicts with as-builts and elevations shown in the Agreement.
There have been continuing issues with sales staff as well. He stated he is not comfortable with
this project. Mr. Murphy responded he was not part of the original annexation and building
process.
Alderman Condon stated before any changes would be considered, she would have to
hear the opinions of the current homeowners in the subdivision. She noted she too dislikes
homes that resemble a box at the rear elevation. She stated she potentially could support the
proposal with conditions.
Alderman Glab inquired if the community center would still be built. Mr. Murphy
responded typically, when enough homes are sold to support the facility, the community center
would be built. Alderman Glab opined there should be a time frame established for building the
community center.
Alderman Peterson inquired when Liberty Lakes Subdivision was started. Mr. Murphy
stated in 2003. Alderman Peterson asked if it was a similar type of development as compared to
the Oaks of Irish Prairie. Mr. Murphy responded there are more than 900 homes in the
community. The developer sold 70 of the new product and there were approximately 100 left
to sell. Approximately 730 were constructed according to the original plans.
Alderman Peterson asked how long the downturn in the housing market is expected to
continue. Mr. Murphy responded this will likely be a permanent shift in downsizing homes.
Alderman Peterson stated he is interested in finding out more information.
Mayor Low stated hopefully this discussion has provided some enlightenment regarding
what Council and Staff are seeking.
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March 15,2010
2010 STREET RESURFACING PROGRAM: --`
1. RESOLUTION AWARDING THE 2010 STREET RESURFACING CONTRACT TO CURRAN
CONTRACTING COMPANY IN AN AMOUNT NOT-TO-EXCEED $2,630,384.76;
2. APPROVE PRELIMINARY/CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR
MFT FUNDS WITH SEC GROUP IN AN AMOUNT EQUAL TO 6% OF THE AWARDED
CONTRACT COST, IN AN AMOUNT NOT-TO-EXCEED $157,800
City Administrator Maxeiner stated on February 25, 2010 bids were received for the
2010 Street Resurfacing Program. Five bids were submitted, analyzed and reviewed for
accuracy by SEC Group. The recommendation from SEC Group is to award the contract for this
project to Curran Contracting Company of Crystal Lake, Illinois in the amount of$2,630,384.76.
Staff is recommending the following:
1. Approve a resolution awarding the 2010 Street Resurfacing Contract to Curran
Contracting Company in an amount not-to-exceed $2,630,384.76;
2. Approve a Preliminary/Construction Engineering Services Agreement for MFT Funds
with SEC Group in the amount of 6% of the construction contract amounting to
$157,800 based on the bid amount.
Motion by Glab, seconded by Wimmer, to accept Staffs recommendation to approve
the following regarding the 2010 Street Resurfacing Program:
1. Approve a resolution awarding the 2010 Street Resurfacing Contract to Curran
Contracting Company in an amount not-to-exceed $2,630,384.76;
2. Approve a Preliminary/Construction Engineering Services Agreement for MFT Funds
with SEC Group in the amount of 6% of the construction contract amounting to
$157,800 based on the bid amount.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
SANITARY SEWER SYSTEM IMPROVEMENTS:
1. AWARD OF BID FOR IMPROVEMENTS TO CWWTP WASTEWATER PUMP STATION AND
CONSTRUCTION OF A SCREEN UNIT BUILDING AT SWWTP — MAXIM CONSTRUCTION
FOR THE LUMP SUM OF $397,877;
2. AUTHORIZE CONTRACT AGREEMENT FOR SCADA SYSTEM INTEGRATION - ADVANCED
AUTOMATION AND CONTROLS INC, IN AN AMOUNT NOT-TO-EXCEED$29,350
City Administrator Maxeiner stated on January 18, 2010 Council authorized Staff to
publicly bid the sanitary sewer system improvements at the wastewater treatment plants. The
improvements were grouped as follows:
Part A:construction of the wastewater conveyance lines between Central Wastewater
Treatment Plant (CWWTP) and South Wastewater Treatment Plant (SWWTP);
Part B: improvements to the wastewater pump station at the CWWTP;
Part C: construction of the screen unit building at the SWWTP.
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March 15,2010
City Administrator Maxeiner stated bids were received on February 23, 2010 for Parts B and C.
Five bids were received. Staff is deferring the bidding of Part A until the proper easements have
been secured to construct the conveyance lines.
City Administrator Maxeiner stated SEC Group reviewed the bid documents and
recommends awarding the contract to the lowest bidder, Maxim Construction of Volo, Illinois
for the lump sum price of$397,877.
City Administrator Maxeiner noted Advanced Automation and Controls Inc, formerly
known as SEC Automation Inc, has submitted a proposed contract agreement for the SCADA
system integration linking the SWWTP and the CWWTP. The proposed contract would be
completed on a time and material basis in an amount not-to-exceed $29,350.
Alderman Peterson expressed pleasure that the contract for the system improvements
is being awarded to a local company.
Motion by Wimmer, seconded by Schaefer, to accept Staff's recommendation to
approve the following regarding the Sanitary Sewer System Improvements:
1. Award the contract for the improvements to the CWWTP wastewater pump station and
construction of a screen unit building at the SWWTP to Maxim Construction of Volo,
Illinois in the lump sum amount not-to-exceed $397,877;
2. Approve an engineering services agreement for SCADA system integration of the
CWWTP and SWWTP to Advanced Automation and Controls Inc in an amount not-to-
exceed $29,350.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
FISCAL YEAR 2010/2011 HEALTH, DENTAL AND VISION INSURANCE PLAN
Finance Director Black stated the City's current health, dental and vision plan which
covers City employees and retirees expires on March 31, 2010. Last year the City moved to a
fully insured plan with Blue Cross Blue Shield (BC/BS) for health and dental insurance and VSP
for vision insurance in order to reduce costs while keeping coverage levels similar to the self-
insured levels. City employees have the option of choosing a PPO option or HMO option with
lower monthly premiums and out-of-pocket costs, but less network flexibility.
Director Black noted Staff obtained quotes from our insurance broker. The only viable
plans to choose from for this renewal year were submitted by BC/BS. Two changes are
proposed to the PPO for this renewal period:
1. Increased deductibles from $250-$500 for individual coverage and from $750 to $1500
for family coverage;
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March 15,2010
2. Prescription co-pays would increase from $10/$20/$35 to $15/$30/$50 for generic, --�-.
formulary and brand name drugs, respectively. Director Black noted this change also
applies to HMO prescription coverage.
Director Black stated Staff is recommending an additional option be offered to
employees, a Health Reimbursement Arrangement (HRA) choice, in addition to the PPO and
HMO plans. Under the HRA, BC/BS sets the deductible higher for employees, but the City
reimburses the employee for every dollar above the deductible established by the City up to
the BC/BS deductible. The annual premium for the HRA plan is significantly lower than the rate
for the PPO plan. If the City does not reimburse 100% of the excess deductible, additional
savings would be realized.
Director Black stated the City entered into a two-year agreement for a PPO Dental Plan
last year. Consequently, the City is able to maintain the existing rates. Also, regarding the Vision
Services Plan (VSP), the original agreement was for a three-year term. This would be the second
of year of that term with rates remaining at the current level.
Director Black stated it is Staff's recommendation to approve the health, dental and
vision plans for the 2010/2011 Fiscal Year as presented.
Motion by Schaefer, seconded by Santi, to accept Staff's recommendation to approve
health, dental and vision plans for employees for Fiscal Year 2010/2011 as follows:
1. Revised BC/BS PPO and HMO plans for health coverage;
2. BC/BS HRA plan as a third option for health coverage;
3. BC/BS Dental plan;
4. VSP plan for vision coverage.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR REPORT
Mayor Low reported the Rotary Club's Second Annual St. Patrick's Day Parade in support
of community volunteerism was a good event. She congratulated the Rotary Club on a fine
event.
COMMITTEE REPORTS
Chairman Alderman Condon announced a Community Development Committee
meeting is scheduled for Tuesday, March 16, 2010 at 7 p.m. in the Aldermen's Conference
Room.
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March 15,2010
Chairman Alderman Schaefer reported minutes of the March 8, 2010 Finance and
Personnel Committee meeting will be forthcoming. Chairman Schaefer announced the next
meeting of the Committee is scheduled for Monday, March 22, 2010.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
City Attorney McArdle requested Council add Potential Litigation to Executive Session
for this evening's Agenda.
EXECUTIVE SESSION: PROPERTY ACQUISITION AND POTENTIAL LITIGATION
Motion by Condon, seconded by Peterson, to go into Executive Session to discuss
Property Acquisition and Potential Litigation at 9:04 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 9:04 p.m.
Motion by Peterson, seconded by Blake, to go back into Open Session at 9:30 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 9:30 p.m.
OPEN SESSION: ACTION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
Motion by Glab, seconded by Blake, to authorize the Mayor's execution of easement
agreements with PT, LLC and Bapa, LLC.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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March 15,2010
ADJOURNMENT --`
Motion by Condon, seconded by Condon, to adjourn the meeting at 9:31 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 9:31 p.m.
Mayor City Clerk
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