HomeMy WebLinkAboutMinutes - 12/20/2010 - City Council REGULAR MEETING
DECEMBER 20, 2010
Mayor Low called the regularly scheduled December 20, 2010 meeting of the McHenry
City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab,
Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City
Administrator Black, Assistant City Administrator Hobson, City Clerk Jones, City Attorney
McArdle, Construction and Neighborhood Services Director Schwalenberg, Public Works
Director Schmitt, Parks and Recreation Director Merkel, Chief of Police Jones.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input.
CONSENT AGENDA
At the request of Alderman Wimmer, Consent Agenda Item B, Resolution establishing
2011 City Council Meeting Schedule was pulled for further discussion and consideration.
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda as amended:
A. Request to advertise for bids for printing 2011 Parks brochure and City newsletter;
C. City Council Meeting Minutes:
December 13,2010 regularly scheduled meeting;
D. List of Bills:
1000BULBS.COM 219.65
ADAMS STEEL SERVICE INC 57.59
AHLBORN EQUIPMENT INC 210.54
ALEXANDER EQUIPMENT COMP 132.30
AMERICAN RED CROSS OF GR 128.00
ANDERSON, LEON 60.00
APCO INTERNATIONAL INC 69.00
AT&T 3,574.75
AUTO TECH CENTERS INC 625.50
BEGGS, DENISE 40.00
BURNS, DEB 40.00
BUSS FORD SALES 8,735.10
CAPITAL GAINS INCORPORAT 4,451.00
CARQUEST AUTO PARTS STOR 1,747.58
CASEY EQUIPMENT COMPANY 118.36
CDW GOVERNMENT INC 159.35
CENTEGRA WORKSITE WELLNE 2,015.00
CHEMICAL PUMP SALES & SE 135.00
CHICAGO INTERNATIONAL TR 132.16
COMCAST CABLE 75.78
CONSTELLATION NEWENERGY 22,705.85
CRESCENT ELECTRIC SUPPLY 117.03
CREUTZ, CHERI 40.00
CREUTZ, JACKIE 20.00
CURRAN CONTRACTING COMPA 1,548.36
CUTTING EDGE COMMUNICATI 190.00
CYNOWA, LEROY 442.00
DUCAK, JASON 17.22
DWITIS, JUNE 20.00
EAST JORDAN IRON WORKS 1,772.00
FAST EDDIES CAR WASH 261.70
FLESCH COMPANY INC, GORD 89.17
FOGLEMAN, JACKIE 75.50
Regular Meeting
Page 2
December 20,2010
FREUND, YVONNE 40.00
GAMETIME 5,866.00
GITZKE, WILLIAM J 172.45
GRAINGER 174.33
GRASLY, CHERYL 20.00
GREAT LAKES FIRE & SAFET 5.10
GROWER EQUIPMENT & SUPPL 11.18
HAINES, MARY 20.00
HD SUPPLY WATERWORKS 208.00
HELLIOS, LYNN 40.00
HOGAN EXCAVATING INC, MI 3,700.00
HUEMANN & SONS INC, JOSE 750.00
HUGHES, CATHY 20.00
HYDE, CONNIE 60.00
IMAGETEC LP 2,318.40
JATIS, CINDY 20.00
JOSEPHSON INSTITUTE 100.00
KIMBALL MIDWEST 183.14
KING, LAURA 8.00
KOSTOPOLOUS, KAREN 20.00
LELOUP, SHARON 200.00
MARATHON TOWING 20.00
MCAULIFF & SEMROW PC 812.50
MCCANN INDUSTRIES INC 378.23
MCHENRY ANALYTICAL WATER 460.00
MCHENRY COUNTY COLLEGE 40.00
MCKEEN, BRIAN J 57.15
MCMASTER-CARR SUPPLY CO 724.68
MCMICHAEL, DAWN 20.00
MERRYMAN EXCAVATION INC 670,962.72
MILLER, CATHY 80.00
MINUTEMAN PRESS OF MCH 154.25
MONTE, MARA 200.00
MORRIE AND SONS INC 150.00
MUSIELAK, BERNICE 40.00
NATURESCAPE DESIGN INC 300.00
NIELSEN, ANNEMARIE 20.00
NOBILIO, KATE K 52.50
OHLIN SALES INC 50.43
OLSON, RUTH 40.00
OTTOSEN BRITZ KELLY COOP 52.50
PETROLIANCE LLC 7,360.62
PETTIBONE & CO, P F 302.50
PIERCE, KAREN 40.00
PIERONI, KIM 40.00
PITNEY BOWES INC 255.00
PRECISION SERVICE & PART 87.30
PRIME TACK & SEAL CO 1,044.45
QUICK, KATHLEEN 20.00
R&S FENCE COMPANY 174.82
RADICOM INC 220.00
RELIABLE MAINTENANCE INC 905.00
RELIABLE SAND & GRAVEL 4,183.07
ROCKALL, KRISTIAN 2,150.00
ROPER, DENISE 40.00
SAM'S CLUB 171.06
SCHOPEN PEST SOLUTIONS 165.00
SCHULTZ, LINDA 40.00
SEC GROUP INC 78,484.67
SECRETARY OF STATE / POL 194.00
STAN'S FINANCIAL SERVICE 222.00
STAPLES ADVANTAGE 414.50
STATE TREASURER IDOT 7,445.79
SWIFT CO INC, JOHN S 1,986.85
TINOZ PIZZA 30.00
ULTRA STROBE COMMUNICAIT 149.95
USA BLUEBOOK 218.74
VACULA, JOHN T 2,400.00
VERIZON WIRELESS 2,611.14
VERMONT SYSTEMS INC 4,584.00
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December 20,2010
VIKING CHEMICAL COMPANY 874.00
WAHL, MARILYN 20.00
WATER WELL SOLUTIONS 17,058.05
WEBER, JEAN 40.00
ZUKOWSKI ROGERS FLOOD & 9,000.00
GRAND TOTALS 881,509.56
FUND TOTALS
GENERAL FUND 72,741.48
DEVELOPER DONATION FUND 750.00
CAPITAL IMPROVEMENTS FUND 10,527.12
LOCAL STREET IMPROVEMENTS FUND 39,136.50
WATER/SEWER FUND 44,645.29
UTILITY IMPROVEMENTS FUND 697,575.77
EMPLOYEE INSURANCE FUND 2,015.00
RISK MANAGEMENT FUND 1,772.00
NFORMATION TECHNOLOGY FUND 5,687.40
RETAINED PERSONNEL ESCROW 2,208.00
POLICE PENSION FUND 4,451.00
TOTALS 881,509.56
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONSENT AGENDA ITEM B: RESOLUTION ESTABLISHING CITY COUNCIL 2011 MEETING
SCHEDULE
Alderman Wimmer stated his preference for two meetings per month as opposed to the
previously scheduled three meetings per month. He suggested meetings be scheduled on the
first and third Monday of each month. He noted reducing the number of monthly meetings
would be prudent in light of the current economy.
Alderman Peterson noted the next meeting would take place in January 2011. He
suggested more specific dates should be determined at this time.
Discussion ensued regarding what dates would be revised on the proposed resolution
for consideration before Council. Question was raised as to how the holiday schedule for 2011
might alter the monthly meeting schedule.
Mayor Low suggested postponing the process of going through the Council schedule
month by month.
Alderman Peterson stated his preference for setting the Council meeting schedule this
evening.
Mayor Low requested Council provide input as to their preference regarding the
number of meetings scheduled per month.
Alderman Condon stated she was leaning toward keeping three meetings per month
~' with the option of canceling the third meeting if it is unnecessary.
Regular Meeting
Page 4
December 20,2010
Alderman Santi stated he likes the idea of adjusting the meeting schedule. He suggested
the matter should be discussed at committee level before a decision is made by Council. Mayor
Low inquired which committee the matter should be presented to.
Alderman Glab stated he is against the reduction in the number of meetings held.
Council should keep the schedule the way it has been established in prior years. He stated he
does not want to see things slip through the cracks because meetings have not been held. He
stated he does not support a reduction in the number of meetings held.
Alderman Schaefer expressed concern that some items might be approved without
going before Council if the number of meetings is reduced. He stated he concurred with
Alderman Condon.
Alderman Blake concurred with Alderman Condon and Alderman Schaefer.
Alderman Peterson suggested canceling meetings for the following dates:
February 14, 2011
March 14, 2011
April 11, 2011
September 19, 2011
s
November 14, 2011
December 12, 2011
Alderman Condon stated she does not agree that canceling meetings now is a
particularly good idea. She stated she wants to be considerate of the economic climate but she
is not in favor of reducing the number of meetings.
Alderman Wimmer stated McHenry is the only municipality in the County that has more
than two meetings per month. He suggested having less meetings would increase the number
of agenda items and utilize the process more efficiently.
Alderman Glab stated a lot more can be accomplished if there is more on the agenda.
Mayor Low noted there has been a reduction in the number of items brought forward to
Staff which require Council action.
Alderman Condon stated if the schedule suggested by Alderman Peterson, including the
reduction of meetings by six for the coming year (without notation), would suggest that
meetings would be scheduled on the second and fourth Mondays of the month. She noted
committee chairs have reduced the number of committee meetings held on an annual basis.
However, she is still not convinced the number of monthly Council meetings should be reduced. ,
Regular Meeting
Page 5
December 20,2010
Alderman Peterson stated he does not want to extend the time period between
meetings to three weeks.He noted the January meeting schedule is dictated by the December
2010 meeting schedule. He suggested eliminating six meetings in 2011 and then proceeding to
two meetings per month in 2012.
Alderman Glab suggested passing the resolution this evening and then amending the
meeting schedule as Council sees fit.
Motion by Wimmer, seconded by Blake, to pass a resolution establishing the following
2011 Council Meeting Schedule:
JANUARY-7:30 P.M. FEBRUARY-7:30 P.M. MARCH-7:30 P.M.
3 Monday 7 Monday 7 Monday
17 Monday 21 Monday 21 Monday
31 Monday
APRIL-7:30 P.M. MAY-7:30 P.M. JUNE-7:30 P.M.
4 Monday 2 Monday 6 Monday
18 Monday 16 Monday 13 Monday
25 Monday Annual Meeting 23 Monday 27 Monday
JULY-7:30 P.M. AUGUST-7:30 P.M. SEPTEMBER-7:30 P.M.
6 Wednesday 1 Monday 12 Monday
18 Monday 15 Monday 26 Monday
25 Monday 29 Monday
OCTOBER-7:30 P.M. NOVEMBER-7:30 P.M. DECEMBER-7:30 P.M.
3 Monday 7 Monday 5 Monday
17 Monday 21 Monday 19 Monday
31 Monday
Discussion on the Motion:
Alderman Schaefer requested October 31" be changed to October 24tb. Both Aldermen
Wimmer and Blake concurred and amended the motion.
Alderman Condon expressed concerns with the reduced meeting schedule but stated
the revised schedule is a good compromise. She acknowledged that Council is trying to be
prudent while still making themselves available to their constituents. Alderman Condon
requested a report from Administration and Department Heads in six months and at the end of
2011 regarding how the change in meeting schedule has affected Staff workloads and
schedules.
Mayor Low acknowledged the six month and year end report would be beneficial.
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Regular Meeting
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December 20,2010
Amended Motion:
Motion by Wimmer, seconded by Blake, to pass a resolution establishing the following
2011 Council Meeting Schedule:
JANUARY-7:30 P.M. FEBRUARY-7:30 P.M. MARCH-7:30 P.M.
3 Monday 7 Monday 7 Monday
17 Monday 21 Monday 21 Monday
31 Monday
APRIL-7:30 P.M. MAY-7:30 P.M. JUNE-7:30 P.M.
4 Monday 2 Monday 6 Monday
18 Monday 16 Monday 13 Monday
25 Monday Annual Meeting 23 Monday 27 Monday
JULY-7:30 P.M. AUGUST-7:30 P.M. SEPTEMBER-7:30 P.M.
6 Wednesday 1 Monday 12 Monday
18 Monday 15 Monday 26 Monday
25 Monday 29 Monday
OCTOBER-7:30 P.M. NOVEMBER-7:30 P.M. DECEMBER-7:30 P.M.
3 Monday 7 Monday 5 Monday
17 Monday 21 Monday 19 Monday
24 Monday
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
RESOLUTION: INITIATING THE PROCESS TO PLACE REFERENDUM QUESTION ON APRIL 5 2011
BALLOT TO ALLOW FOR APPOINTMENT OF CITY TREASURER
City Administrator Black stated the City currently has a Treasurer which is an elected
position as per Municipal Code Chapter 2, Article IV, Division 3. The annual salary is $1,800 and
includes the duties of receiving all money, depositing funds, keeping accounts and records that
show the financial status of the City and completing an annual report. The actual functioning of
these duties is accomplished by Staff in the Finance Department.
City Administrator Black noted City Attorney McArdle has provided Staff with
information to initiate the process for amending the Municipal Code with the result that the
position of Treasurer would be appointed rather than elected. The first step in the process is to
pass a resolution approving the placement of a referendum question on the April 5, 2011
Consolidated Election Ballot. The resolution must be submitted to the McHenry County Clerk by
February 7, 2011.
Regular Meeting
Page 7
December 20,2010
City Administrator Black further noted that once the position becomes an appointed
one, a member of Staff could be designated as the Treasurer, thereby reducing the cost to the
City for annual stipend, bonding, etc. associated with the elected position. City Administrator
Black noted it is Staff's recommendation to pass the resolution to begin the process of placing a
referendum question relating to the appointment of the City Treasurer on the April 5, 2011
Consolidated Election Ballot.
Alderman Schaefer stated he had discussed this matter earlier with Mayor Low and City
Administrator Black. The proposed appointment of the City Treasurer makes sense. He stated
he understands the requirement for a City Treasurer is a statutory matter. The position is
mandatory.
Alderman Condon stated the proposal makes sense. However, it needs to be clearly
explained to the public.
Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to pass a
resolution in support of placing a referendum question on the April 5, 2011 Consolidated
Election Ballot regarding the amendment of the City's Municipal Code changing the position of
City Treasurer from an elected position to an appointed position.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
VEHICLE STICKER APPLICATION PRODUCTION AGREEMENT AND VEHICLE LICENSE SOFTWARE
AGREEMENT WITH THIRD MILLENIUM ASSOCIATES FOR MUNICIPAL VEHICLE STICKER SALES
City Administrator Black stated Chapter 13, Sections 101-110 of the City's Municipal
Code establishes fees and regulations regarding the purchase of City vehicle licenses (vehicle
stickers). The typical license fee collected for passenger vehicles and pickup trucks is $12;
license fee for school buses for non-profit entities is $15; and $30 for large trucks. City
Administrator Black noted the program is difficult to administer and compliance by residents
has diminished in recent years.
City Administrator Black noted the Finance and Personnel Committee discussed the
vehicle sticker program at length at its November 15, 2010 meeting. Three options were
considered:
1. Add vehicle sticker fee to water/sewer bills;
2. Cross-reference current vehicle sticker program data with Secretary of State data in
order to mail out forms using GIS software; and
3. Contract with a third party vendor that would compile resident and vehicle date,
provide and print vehicle sticker application forms, and supply the City with vehicle
�, sticker software to complete sales and track sticker purchases.
Regular Meeting
Page 8
December 20,2010
City Administrator Black stated it was the committee's recommendation to Council to
accept option three and contract with a third party firm to provide services making compliance
with the City's vehicle sticker program more universal. It is Staffs recommendation to contract
for these services with Third Millennium. The total combined cost for creating files and
production data and laser imaging and production is $7,060.38. The software agreement entails
a one-time cost to purchase the vehicle software in the amount of $4,995 with an annual
maintenance cost of$995.
City Administrator Black stated it is Staffs recommendation to:
1. Approve a vehicle sticker application production agreement for a one-year term at an
estimated cost of$7,060.38 with Third Millennium Associates;
2. Approve a vehicle license software agreement including the initial purchase price of
$4,995 and annual maintenance fee of$995 with Third Millennium Associates.
Alderman Wimmer stated this matter was discussed extensively at the Committee level.
Alderman Peterson stated he personally would like to eliminate vehicle stickers, but if
this can't be accomplished, he is glad to see this will clean up the program so it runs more
efficiently.
Alderman Glab stated it is disheartening to see that the total amount of fees collected
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has declined so significantly. He stated he hopes the program brings more people into
compliance.
Motion by Wimmer, seconded by Schaefer, to accept Staff's recommendation to
approve and authorize the Mayor's execution of the following documents with Third
Millennium Associates:
1. Approve a vehicle sticker application production agreement for a one-year term at an
estimated cost of$7,060.38;
2. Approve a vehicle license software agreement including the initial purchase price of
$4,995 and annual maintenance fee of$995.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low wished everyone a Merry Christmas and a Happy New Year. She stated it has
been an honor to work with everyone. Staff is amazing every day.
Regular Meeting
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December 20,2010
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Condon inquired about the status of the Smith shed. She inquired if further
information has been received. She asked if the information provided is different than what
was originally submitted and reviewed at the Planning and Zoning Public Hearing, would Mr.
Smith be required to go back to the Commission for a further Public Hearing. City Administrator
Black responded Deputy City Administrator Martin is looking into the matter and information
will be forthcoming.
Alderman Santi noted the MCCG meeting hosted by McHenry last week at the McHenry
Country Club was excellent. He stated it was an enjoyable night and it was a nice presentation.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:27 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:27 p.m.
Mayor City Clerk
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