HomeMy WebLinkAboutMinutes - 02/09/2009 - City Council REGULAR MEETING
FEBRUARY 9, 2009
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, February 9, 2009 in the Council Chambers of the Municipal Center.
At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd,
Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Director of Finance Black, Director of Parks
and Recreation Merkel, Superintendent of Recreation Witt, City Engineer Robert Wegener.
Absent: None.
SWEARING IN CEREMONY: SERGEANT JOHN BIRK
Mayor Low announced Officer John Birk has been promoted to Sergeant and
requested Police Commission Chairman Dennis Adams to swear Officer Birk in to his new
position.
Mayor Low congratulated Sergeant Birk and wished him well in his continued career
with the City.
PUBLIC INPUT SESSION: 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Alderman Glab inquired about the rental fees for the farm property and questioned if
the fees were increased this year. City Administrator Maxeiner responded the rental fees
were increased annually in recent years; however, the fees were not increased this year
due to the poor state of the commodities market.
Motion by Wimmer, seconded by Santi, to approve the Consent Agenda as
presented:
A. Farm Lease Agreements:
Tom King —former Cunat Property;
James Finch —former Levy Property
CNS Farms— Petersen Farm Property;
B. Picnic/Special Use Permits;
C. City Council Minutes:
February 2, 2009 regularly scheduled meeting;
D. As-Needed Checks:
ALBERTSONS 60.02
AMERICAN CANCER SOCIETY 45.00
BENEFIT SYSTEMS & SERVIC 222.75
COALITION FOR QUALIFIED 400.00
DARMOFAL, AMY L 23.00
DATAPATH CARD SERVICES 8,500.00
FOP UNITS I/II 1,900.00
FORD, TIFFANY 1,277.78
HOME DEPOT/GECF 386.25
ILLINOIS DEPARTMENT OF P 778.00
ILLINOIS FBI NA 55.00
IUOE, LOCAL 150 1,889.58
"J JOHNSON, WILLIAM G 23.00
KITTL, AMBROSE M 65.67
KRAUS, ROBERT J 23.00
LC UNITED PAINTING CO 195,950.00
February 9,2009
Page 2
MANEVAL CONSTRUCTION CO 51,520.81
MCHENRY SAVINGS BANK 1,115,000.00
NATIONAL GUARDIAN LIFE I 70.54
NCPERS GROUP LIFE INS. 320.00
PETTY CASH FUND 187.47
POSTMASTER MCHENRY IL 1,320.60
PRE-PAID LEGAL SERVICES 181.30
RESERVE ACCOUNT 1,524.79
SAM'S CLUB 124.47
SECRETARY OF STATE / POL 143.00
UNITED PARCEL SERVICE 122.16
UNUM 1,830.33
VARVIL, MARYBETH 57.70
ZUIDEMA, JOSEPH M 23.00
GRAND TOTALS 1,384,025.22
FUND TOTALS
GENERAL FUND 18,641.69
DEVELOPER DONATION FUND 250,000.00
CAPITAL IMPROVEMENTS FUND 51,520.81
WATER/SEWER FUND 295,946.52
UTILITY IMPROVEMENTS FUND 765,950.00
EMPLOYEE INSURANCE FUND 288.42
RISK MANAGEMENT FUND 1,277.78
POLICE PENSION FUND 400.00
TOTAL 1,384,025.22
E. List of Bills:
ACCRA INDUSTRIES INC 222.56
ACE HARDWARE, BJORKMAN'S 2,923.72
ADAMS STEEL SERVICE INC 158.87
ANDERSON, LORI 170.50
ARAMARK WORK APPAREL & U 166.80
AT&T 4,109.75
AT&T LONG DISTANCE 3.05
AUTO TECH CENTERS INC 476.82
AZTEC FENCE COMPANY INC 3,868.38
BAKER & SON CO, PETER 396.66
BAXTER & WOODMAN 1,869.04
BOTTS WELDING & TRUCK SE 23.00
BURRAFATO, JOE AND MARIA 92.69
BUSS FORD SALES 468.97
CHICAGO INTERNATIONAL TR 1,492.62
COMCAST CABLE 150.67
COMED 29,454.94
COMMUNICATIONS REVOLVING 115.00
CYNOWA, LEROY A 958.00
DELL MARKETING LP 554.25
DOBBE MARKETING & PR INC 200.00
DORAN, ROBERT A 305.00
DUFFY, DANIEL 60.00
ED'S RENTAL & SALES INC 75.90
ENGLEWOOD ELECTRIC SUPPL 5,268.67
FLESCH COMPANY INC, GORD 180.05
FLEXIBLE BENEFIT SERVICE 660.00
G IMPRESSIONS INC 327.50
GALLAGHER RISK MANAGEMEN 29.00
GALLS INCORPORATED 442.95
GANDOR, MARK 37.00
GREAT LAKES FIRE & SAFET 49.50
HACH COMPANY 398.71
HARRIS & ASSOC INC, BRUC 347.50
HAUBER, KIM 72.00
HAWKINS INC 2,911.30
IACP 120.00
ILLINOIS AUDIO PRODUCTIO 198.00
INTERNATIONAL SALT CO LL 37,199.55 -,
J G UNIFORMS INC 204.65
K&L COUNTERTOPS & CABINE 420.00
KALE UNIFORMS INC 830.21
KIMBALL MIDWEST 595.95
KIRCHNER FIRE 854.75
KITTL, AMBROSE M 45.90
February 9,2009
Page 3
KIWANIS CLUB OF MCHENRY 295.00
KREASSIG, DANIEL 7.69
KTD INC 249.52
LEACH ENTERPRISES INC 34.56
LEE AUTO MCHENRY 325.62
LUNKENHEIMER, PATTIE 105.88
MCANDREWS PC, THE LAW OF 6,800.00
MCCANN INDUSTRIES INC 356.21
MCHENRY ANALYTICAL WATER 610.00
MCHENRY AREA CHAMBER OF 850.00
MCHENRY SCHOOLS TRANSPOR 262.84
MCHENRY TOWNSHIP ROAD DI 8,904.30
MEADE ELECTRIC COMPANY I 171.80
MECKLENBURG, CINDY 66.00
MEYER MATERIAL COMPANY 1,324.86
MORRIE AND SONS INC 125.00
NORSHORE ALARM CO INC 65.00
NORTH CENTRAL ILLINOIS S 800.00
PACE 10,188.94
PETROLIANCE LLC 8,480.17
PETROW, STEPHANIE S 40.00
PROSOURCE FINANCIAL LLC 3,166.67
QUITALIG, MS 50.00
REINDERS INC 991.77
ROTARY CLUB OF MCHENRY 57.22
SEC GROUP INC 86,423.38
SECRETARY OF STATE/INDEX 10.00
SHAW SUBURBAN MEDIA 254.90
SIU SCHOOL OF MEDICINE 15.00
SPECTER INSTRUMENTS 2,807.62
STANDARD INDUSTRIAL & AU 288.00
STANS OFFICE TECHNOLOGIE 216.50
VALLEY VIEW ACRES 85.00
WASTE MANAGEMENT OF WI P 5,131.45
WHOLESALE DIRECT INC 251.16
ZIMMERMAN, BOB 54.55
ZMT INC 65.00
GRAND TOTALS 239,441.99
FUND TOTALS
GENERAL FUND 82,504.46
TOURISM FUND 200.00
MOTOR FUEL TAX FUND 37,199.55
CAPITAL IMPROVEMENTS FUND 90,291.76
WATER/SEWER FUND 14,257.60
UTILITY IMPROVEMENTS FUND 8,076.29
EMPLOYEE INSURANCE FUND 3,166.67
RISK MANAGEMENT FUND 29.00
INFORMATION TECHNOLOGY FUND 1,847.62
RETAINED PERSONNEL ESCROW 1,869.04
TOTALS 239,441.99
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
COOPERATIVE AGREEMENTS WITH MCHENRY HIGH SCHOOL DISTRICT 156 AND
THE MCHENRY BASEBALL ASSOCIATION FOR THE RENOVATION, MAINTENANCE
AND USE OF PETERSEN PARK FIELD NO 2
Assistant City Administrator Hobson reminded Council direction was provided to
Staff to proceed with the creation of a joint partnership with McHenry High School District
156 and the McHenry Baseball Association in order to provide for the renovation,
maintenance and use of Petersen Park Field No. 2. Upon securing the cooperation of the
school district and baseball league, Staff would then proceed with bidding the renovation
project.
February 9,2009
Page 4
Assistant City Administrator Hobson stated drafts of the proposed agreements have
been presented to both the school district and the baseball league. Terms of the
agreements include:
District 156:
1) will make a one-time contribution of $50,000 to be used for the renovations of the
field;
2) will be allowed to make certain specific improvements to the field;
3) will have first priority of field use during the IHSA baseball season (March-June);
4) will prepare the field for their games.
Baseball League:
1) will contribute $30,000 toward the project over a six-year period;
2) will relocate the scoreboard;
3) will have first priority of field use except during the IHSA baseball season.
City of McHenry:
1) will perform scheduled weekly mowing of the field;
2) will continue to prepare the field for weekday games during the non-IHSA baseball
season;
3) will continue to schedule the use of the field.
Assistant City Administrator Hobson noted there was a typographical error on page
2 of the District 156 draft agreement. He suggested "District 156" be removed from the
second sentence of paragraph #8.
Assistant City Administrator Hobson stated it is Staffs recommendation to enter into
cooperative agreements with McHenry High School District 156 and the McHenry Baseball
Association for the renovation, maintenance and use of Petersen Park Field No. 2 as
presented.
Alderman Glab stated McHenry High School District 156 is a separate taxing entity.
He noted he does not care for the fact that District 156 is taking up use of the field for one-
quarter of the year. He opined District 156 should be responsible for all maintenance on the
field.
Alderman Murgatroyd requested clarification regarding the first priority status and
who would ensure that the agreements were followed. Assistant City Administrator Hobson
responded all scheduling would be done by the City's Parks and Recreation Department.
He also noted the other two entities have yet to approve the agreements.
City Administrator Maxeiner stated the City would not proceed with the renovations
until the agreements have been approved and executed.
Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve
and authorize the Mayor's execution of cooperative agreements with McHenry High School
District 156 and the McHenry Baseball Association regarding the renovation, maintenance
and use of Petersen Park Field No. 2 as presented.
February 9,2009
Page 5
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF BID FOR PETERSEN PARK FIELD NO 2 RENOVATIONS AND
MODIFICATIONS TO:
A) ELECTRIC IMPROVEMENTS — RIDGEVIEW ELECTRIC, $263,000;
B) FENCING — PARAMOUNT FENCE, $22,000;
C) NETTING — NORTH SHORE NETTING INC, $20,998
Assistant City Administrator Hobson stated following Council authorization at its
December 2, 2008 regularly scheduled meeting, bid specifications were prepared and bids
were sought for the renovation and improvements of Petersen Park Field No. 2. Bids were
opened on January 13, 2009 resulting in the following low bidders:
• Lighting: Ridgeview Electric, in the amount of$263,000;
• Fencing: Paramount Fence, in the amount of$22,000;
• Netting: North Shore Netting, in the amount of$20,998.
Assistant City Administrator Hobson noted the bid total of $305,998 came in
significantly higher than the initial estimate of$190,000. He noted the initial estimate did not
include the relocation of existing lighting from Petersen Park Field No. 2 to Knox Park field.
The Knox Park Field lighting was budgeted in the amount of $135,000. In reutilizing the
lighting system, the City has actually realized a potential cost savings of approximately
$19,000. It is therefore Staffs recommendation to award the bids to the lowest responsible
bidders as presented.
Alderman Murgatroyd inquired if the City would be committed to the project once the
bids have been awarded. His concern was based on the fact that neither District 156 nor
the McHenry Baseball Association have executed the renovation improvement agreements
at this time. City Administrator Maxeiner responded the award of bids does not commit the
City to the project.
Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to
award the bids for the Petersen Park Field No. 2 Renovation Project as follows:
• Lighting: Ridgeview Electric, in the amount of$263,000;
• Fencing: Paramount Fence, in the amount of$22,000;
• Netting: North Shore Netting, in the amount of$20,998.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
COMMITTEE RECOMMENDATION: PROPOSED AMENDMENTS TO REVENUE
POLICY AND FEE STRUCTURE FOR PARKS AND RECREATION PROGRAMS AND
FACILITIES
Assistant City Administrator Hobson stated the City Council's Parks and Recreation
February 9,2009
Page 6
Committee and Finance and Personnel Committee recently reviewed City policy regarding
the Parks and Recreation fee structure and facility rental rates. At the conclusion of two '\\.
joint meetings between the two committees, a recommendation was made to amend the
City's revenue policy and fee structure for the Parks and Recreation Department. Some of
the changes include:
• non-resident fees will be a minimum of 25% more than resident fees for a given
program/facility;
• fees will cover all direct program costs plus an additional 10% for indirect costs;
• fees will increase for daily admissions, season passes, and pool rentals at Knox Park
Pool;
• fees will increase for admission to Petersen Park Beach;
• fees will increase for Picnic Shelter rentals.
Assistant City Administrator Hobson commended Finance Director Black and
Superintendent of Recreation Witt for their efforts to standardize the department fee policy.
Alderman Condon complimented Superintendent Witt and the Parks and Recreation
Department Staff on their thoroughness and efforts.
Alderman Glab stated Knox Park Pool is an amenity that the residents of the City
should have available to them. He opined non-residents should pay more for the privilege
of using the pool.
Alderman Schaefer supported the fee increases. He acknowledged that fees
charged do not cover program costs.
Motion by Murgatroyd, seconded by Santi, to accept the recommendation of the
Finance and Personnel Committee and the Parks and Recreation Committee, to adopt the
revenue policy and fee structure for the Parks and Recreation Department programs and
facilities as presented.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR — STATEMENT AND REPORT
Mayor Low reported Thursday, February 12th is the 2001h birthday of Abraham
Lincoln. In celebration of the day, there will be a reading of Lincoln's Gettysburg Address at
the McHenry Public Library.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner reported the money to be utilized for the renovations of
Petersen Park Field No. 2 will be paid from the Parks Developer Donation Fund.
February 9,2009
Page 7
FUTURE AGENDA ITEMS
Alderman Glab stated day-to-day operations of the City are not paid for by
Developer Donations. For that reason parks maintenance fees need to be addressed.
Alderman Glab also noted election signs are springing up all over town and
requested Staff pay particular attention to signs posted in the right-of-way.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 7:59 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 7:59 p.m.
7 C
MAYOR CI Y CLER