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HomeMy WebLinkAboutMinutes - 03/30/2009 - City Council REGULAR MEETING MARCH 30, 2009 A regular meeting of the McHenry City Council was called to order by Mayor Low at 7:30 p.m. on Monday, March 30, 2009 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Public Works Director Schmitt. PUBLIC INPUT SESSION Phil Sweeney of 213 Barnwood Trail addressed Council regarding the recently held St. Patrick's Day Parade sponsored by the McHenry Rotary. He noted the new event was well-attended and thanked Council for its support. He stated his belief that the event raised public awareness regarding the value of volunteerism in the community. Mayor Low acknowledged the parade was a wonderful event. CONSENT AGENDA Alderman Peterson requested Consent Agenda Item A, approval of an engineering services agreement for sanitary system improvements for the CWWTP and SVW TP with SEC Group in the amount not-to-exceed $521,709, be discussed further •-.. prior to a vote being taken on the matter. Motion by Peterson, seconded by Santi, to approve the Consent Agenda as amended: B. Final pay request for renovations and improvements of Public Works facility located at 1415 Industrial Drive: a. J & E Duff, $4,600; b. Dreiling Construction Company Inc, $2,525; c. Section 8 Doors & Hardware Inc, $10,490; d. Just Rite Accoustics, $1,397; e. May Decorating II, Inc, $3,525; f. Interior Concepts, Inc, $5,751; g. Garaventa USA Inc, $5,216.60; h. L & M Sheet Metal, $20,351.87; i. Associated Electrical Contractors, Inc., $9,340.01; C. Request for transfer of Class F2(7) liquor license to Gonzalez-Cabral Inc d/b/a La Huerta Carniceria, 4605 West Elm Street; D. Request to post temporary advertising signs in right-of-way and to waive all associated fees for annual Container Garden Extravaganza on April 30, 2009 — McHenry Garden Club; E. Picnic/Special Use Permits; March 30,2009 Page 2 F. List of Bills: -� ADAMS STEEL SERVICE INC 11.48 AD jOHN---- 205.59 - ---- --- -- AHLGRIM & SONS FUNERAL H 4.00 ALFAX SHOLESALE FURNITUR 288.80 AMERICAN RED CROSS OF GR 171.44 ANDERSON, LORI 298.75 ANDREWS, MAUREEN J 258.00 ARAMARK 725.70 ASPECT DESIGN INC 19.80 AT&T 7,071.77 AT&T LONG DISTANCE 50.60 AUTO TECH CENTERS INC 548.18 BANKCARD SERVICES 1,149.43 BATTERIES PLUS 106.59 BAXTER & WOODMAN 816.55 BECKER, CASSANDRA L 108.50 BUSS FORD SALES 624.40 CAREY ELECTRIC 205.50 CDW GOVERNMENT INC 539.15 CENTURY SPRINGS 421.25 CHICAGO INTERNATIONAL TR 1,183.20 COMCAST CABLE 82.78 COMMUNICATIONS REVOLVING 115.00 CONSERV FS 61.11 CONSTELLATION NEWENERGY 36,643.78 COUNTY CLERKS OFFICE 10.00 CRASH 1 COLLISION/MCHENR 2,050.27 CRESCENT ELECTRIC SUPPLY 378.50 CURRAN CONTRACTING COMPA 2,211.06 DIXON CONSTRUCTION GROUP 5,055.69 DOLLAR DAYZ PLUS 30.00 _ DUCAK, KELLY 1,750.00 EAST JORDAN IRON WORKS 1,000.00 ED'S RENTAL & SALES INC 611.95 EJ EQUIPMENT 264.45 FAIRCHILD, TODD 50.47 FAST EDDIES CAR WASH 351.00 FISCHER BROS FRESH 2,957.50 FLESCH COMPANY INC, GORD 87.38 FONE ZONE-MCHENRY, THE 49.99 FREEDOM FLAG CO, A 392.80 FUNK, PAUL D 22.99 G IMPRESSIONS INC 40.00 GALLS INCORPORATED 70.98 GLICK, DEBORAH A 84.49 GREAT LAKES FIRE & SAFET 49.50 GURRIE, LETITIA 22.12 HACH COMPANY 371.34 HBK WATER METER SERVICE 2,137.18 HETTERMANN, KATHLEEN 50.11 HP SHOOTING CENTER INC 96.36 HUEMANN, LINDA 105.00 ILLINOIS TACTICAL OFFICE 50.00 INTERNATIONAL SALT CO LL 14,721.91 INTOXIMETERS 159.00 J G UNIFORMS INC 388.78 JOHNS TREE SERVICE 2,550.00 JUST FOR FUN ROLLER RINK 715.00 JW TURF INC 82.00 KALE UNIFORMS INC 750.31 KIEFT BROTHERS INC 112.00 KIMBALL MIDWEST 651.87 KING, LAURA 226.63 KIRCHNER FIRE 159.75 KREASSIG, DANIEL 24.00 KRUG, HAROLD 46.94 KRUSE, JACQUELINE 23.00 March 30,2009 Page 3 KID INC 63.38 KUHL, JOHN 60.00 LAI LTD 3,642.97 LEACH ENTERPRISES INC 78.70 --SLO.RCH,-MANGY - -1A-.--l4 - - --- -_ MAD SCIENCE OF MCHENRY C 2,730.00 MARTENSON, LYNN G 51.82 MARYS FLOWERS & GIFTS 94.00 MCH COUNTY DEPT OF HEALT 800.00 MCHENRY ANALYTICAL WATER 425.00 MCHENRY AREA CHAMBER OF 380.00 MCHENRY COUNTY RECORDER 211.00 MCHENRY FAVORITE SPORT C 30.00 MCHENRY FIRESTONE 1,416.74 MCHENRY SCHOOLS TRANSPOR 245.64 MCMASTER-CARR SUPPLY CO 312.85 MEIER & SONS FENCE MFG, 47.82 MENARDS - WOODSTOCK 927.40 MERTZ, GARY 232.76 METRA 929.74 MID AMERICAN WATER OF WA 948.00 MIDCO 366.32 MIDWEST HOSE AND FITTING 109.74 MIDWEST METER INC 462.71 MINUTEMAN PRESS OF MCH 4,200.80 MORAES, 'LAURIE 50.00 NEXTEL 2,503.81 NICOR GAS 4,706.41 NORTH SUBURBAN WATER 45.00 NORTHERN BALANCE & SCALE 97.00 NORTHERN KEY & LOCK INC 230.00 NORTHERN TOOL & EQUIPMEN 208.64 OTTOSEN BRITZ KELLY COOP 997.50 PACE 9,521.97 PENZE, JACQUELINE S 200.00 PETROLIANCE LLC 11,851.46 PETTIBONE & CO, P F 75.49 �. POSTMASTER MCHENRY IL 180.00 PRECISION SERVICE & PART 339.94 PRECISION SHARPENING 150.00 R&J CONTRUCTION SUPPLY C 224.42 RESERVE ACCOUNT 1,469.72 REX AUTO BODY 9,901.02 RIDGEVIEW ELECTRIC INC 1,184.38 ROGERS, MATT 110.36 ROGERS, PAUL 125.00 ROLLER'S TENNIS & GOLF 30.00 RUSHING, RHONDA 105.00 RYDIN DECAL 1,262.31 SANDOZ, CHRISTOPHER 73.89 SCHAAK, LISA 60.00 SCHATZ, DONALD 195.00 SCHOPEN PEST SOLUTIONS 75.00 SCIAME, RYAN 197.89 SEC GROUP INC 16,317.56 SHERMAN MECHANICAL INC 588.65 SPRING ALIGN OF PALATINE 591.84 STAN'S FINANCIAL SERVICE 222.00 STANS OFFICE TECHNOLOGIE 220.03 STAPLES CREDIT PLAN 195.69 STERRETT, SHANNON 25.10 SUDRICK, KRISTI J 51.66 SWIFT CO INC, JOHN S 2,911.00 TONYAN, LUCY 1,031.00 TOPS IN DOG TRAINING COR 500.00 TRAFFIC CONTROL & PROTEC 449.97 UNITED LABORATORIES 1,138.19 USA BLUEBOOK 340.70 VERIZON WIRELESS 155.10 WABASH VALLEY MANUFACTUR 465.00 ��� WALMART COMMUNITY 201.97 March 30,2009 Page 4 WALSH, THOMAS M 35.00 WASTE MANAGEMENT OF WI P 11,797.66 WATER SOLUTIONS UNLIMITE 4,700.00 WAUCONDA FUNERAL HOME 4.00 - WHOLESALE DIRECT INC 118.95 WINTERS, MAX 37.80 WITT, CINDY 13.40 WOLF CAMERA & VIDEO 182.59 ZUKOWSKI ROGERS FLOOD & 17,640.00 GRAND TOTALS 217,710.27 FUND TOTALS GENERAL FUND 82,363.72 MOTOR FUEL TAX FUND 14,721.91 CAPITAL IMPROVEMENTS FUND 19,240.55 WATER/SEWER FUND 76,542.24 RISK MANAGEMENT FUND 11,951.29 INFORMATION TECHNOLOGY FUND 1,634.01 RETAINED PERSONNEL ESCROW 11,256.55 TOTALS 217,710.27 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONSENT AGENDA ITEM A: ENGINEERING SERVICES AGREEMENT FOR SANITARY SYSTEM IMPROVEMENTS FOR CWWTP AND SWWTP — SEC GROUP IN AN AMOUNT NOT-TO-EXCEED $521,709 In attendance was City Engineer Steve Cieslica of SEC Group. Alderman Peterson asked for an explanation of the proposed engineering services agreement for the improvements to the CWWTP and SWWTP as proposed by SEC Group. Mr. Cieslica noted page 2 of the agreement outlined the scope of services, page 4 summarized the engineering and design services to be provided, and page 10 provided a breakdown of the man-hours required as well as a summary of the proposed fees to be incurred. City Administrator Maxeiner stated the City requested evaluation work be included in the agreement, particularly as the CWWTP equipment is obsolete and decaying. Alderman Peterson noted many companies do this type of work and inquired why no bids were sought to provide the work for the City. Mr. Cieslica responded there are perhaps five companies which could complete the work being requested. Alderman Glab inquired as to the estimated cost for the project. City Administrator Maxeiner responded approximately $3.5-$4 million. Alderman Glab recalled that data was previously accumulated regarding this project. He suggested the old data could be updated and thereby reduce the cost of the engineering services agreement. City Administrator Maxeiner responded previous data anticipated the March 30,2009 Page 5 abandonment of the CWVVTP. The evaluation being sought at this time includes ten additional years of service for the CVW TP. Alderman Murgatroyd inquired if the agreement amount was a not-to-exceed--- figure. Mr. Cieslica responded in the affirmative. Motion by Wimmer, seconded by Murgatroyd, to accept Staffs recommendation to enter into an Engineering Services Agreement for sanitary system improvements of the CWVVfP and SWVVTP with SEC Group in an amount not-to-exceed $521,709. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TEMPORARY USE FOR OUTDOOR PET ADOPTION EVENT ON MAY 2, 2009 AND MAY 3, 2009 — PETSMART Deputy City Administrator Martin stated PetSmart, located at Shops at Fox River Shopping Center, has requested a temporary use to allow an outdoor pet adoption event on their premises. The event would be held on May 2 and 3, 2009. The event would offer dogs and cats for adoption. Approximately five to ten adoption agencies would participate. Deputy City Administrator Martin noted the applicant intends to utilize a 20' by 40' tent. Approximately 12 parking spaces would be impacted. Staff has reviewed the request and supports the event. Motion by Schaefer, seconded by Glab, to accept Staffs recommendation to approve a temporary use as presented for an outdoor pet adoption event on May 2 and 3, 2009, to be hosted by PetSmart on their premises located at Shops at the Fox River Shopping Center. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. SPECIAL USE APPLICATION FOR USE OF PETERSEN PARK ON JULY 21, 22, 23, 24 AND 26 FOR SIX PERFORMANCES OF SHAKESPEARE'S MUCH ADO ABOUT NOTHING— RIVERVIEW THEATER COMPANY Assistant City Administrator Hobson stated a request was submitted by Riverview Theater Company for a special use permit to host six performances of Shakespeare's Much Ado About Nothing at Petersen Park. The event would occur on July 21, 22, 23, 24 and 26, 2009. Assistant City Administrator Hobson noted the event was held for the first time last year and was enthusiastically received by the community. March 30,2009 Page 6 The request also includes posting of a temporary banner on the chain link fence --,� adjacent to the park entrance from July 20th until July 26th. Staff has reviewed the request and supports the granting of the temporary use as presented. Alderman Santi stated he looks forward to more events of this type being held in the City. Alderman Glab noted the established $300 fee might not be adequate to cover the cost of providing City services over the six-day span of the event. Alderman Schaefer concurred with Alderman Glab. He suggested fees for temporary use in City parks be addressed at committee level. Alderman Murgatroyd noted current fees are based upon the number of people expected to attend an event. He opined once preparations to host the event have been completed, the number of days an event occurs is immaterial. Alderman Wimmer concurred with Alderman Murgatroyd. Alderman Condon inquired if there were any issues with the hosting of the event last year. Assistant City Administrator Hobson replied there were no issues brought forward due to the hosting of the event. Motion by Santi, seconded by Condon, to accept Staffs recommendation to grant a temporary use permit for the use of Petersen Park for the presentation of Shakespeare's Much Ado About Nothing on July 21, 22, 23, 24 and 26, 2009 as requested by Riverview Theater Company and to allow the posting of a temporary sign banner on the park's chain link fence advertising the event, as presented. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AUTHORIZATION TO CONTRACT FOR REPAIRS OF ICE-DAMAGED PIERS AT RIVIERA MARINA— REINWALL REPAIRS, IN THE AMOUNT OF $8.000 City Administrator Maxeiner stated as Council will recall, D's Marine Service leases the City's Riviera Marina property, on an annual basis. The owner of the business, Jerry Danko has informed the City there was substantial pier damage incurred as a result of the harsh winter. Staff solicited quotes for pier repairs with the lowest quote being submitted by Reinwall Repairs in the amount of $8,000. It is therefore Staffs recommendation to authorize Reinwall Repairs to repair the damaged piers in the amount not-to-exceed $8,000. Alderman Santi noted the repairs must be done. March 30,2009 Page 7 Alderman Glab inquired if the piers were removed from the water during the winter would the repair costs be reduced. City Administrator Maxeiner stated Staff investigated and found the cost of removing the piers and replacing them for the spring/summer season would be about the same as providing new piers. Alderman Wimmer concurred with Staffs recommendation noting Reinwall Repairs has always done a good job in the past for similar projects. Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to authorize the repair of the piers at Riviera Marina by Reinwall Repairs in an amount not- to-exceed $8,000. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried FIELD LIGHTING AT PETERSEN PARK FIELD #2 — CHANGE ORDER #1 IN THE AMOUNT OF $30,000 City Administrator Maxeiner stated the contract for lighting Petersen Park Field #2 was awarded to Ridgeview Electric by Council at its February 9, 2009 regularly scheduled meeting. Staff was notified on March 25th that the contractor has encountered difficulties in providing the needed 15' concrete base at existing locations. Consequently, with the relocation of the concrete base for standards, an additional $30,000 is anticipated for the complete of this portion of the project. City Administrator Maxeiner noted funding for the additional expense would come from the Parks Developer Donation Fund. Alderman Condon stated the City is committed to the project and expressed disappointment with the added cost, but acknowledged the City should continue to move forward with it. Alderman Santi inquired if the anticipated $30,000 could be a not-to-exceed amount. City Administrator Maxeiner responded if the cost exceeds $30,000, Staff would come back to Council for authorization. Alderman Murgatroyd reiterated that the Parks Developer Donation Fund must be used for park-related items. Alderman Peterson requested clarification regarding the need for the change order. Steve Cieslica of SEC Group detailed the engineering technique required for placement of light standards and the concrete base to be installed to support the standards. March 30,2009 Page 8 Mayor Low stated although the City has run into this unfortunate expense, the -� project should proceed as agreed to with both McHenry High School District 156 and the McHenry Baseball Association. Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve Change Order#1 for the Petersen Park Field #2 Lighting Project in the amount of$30,000 as requested by Ridgeview Electric. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried MAYOR STATEMENT AND REPORT Mayor Low noted the Character Counts! Pillar for April is Respect. COMMITTEE REPORTS Chairman Alderman Murgatroyd announced a Finance and Personnel Committee Meeting has been scheduled for Monday, April 6, 2009 at 6:30 p.m. in the Aldermen's Conference Room to continue budget discussion. STAFF REPORTS Assistant City Administrator Hobson announced the Jaycee's Easter Egg Hunt on Saturday April 4, 2009 at Petersen Park from noon until 2:00 p.m. -^ FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:25 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:25 p.m. 3 Mayor City ler