HomeMy WebLinkAboutMinutes - 09/21/2009 - City Council REGULAR MEETING
SEPTEMBER 21, 2009
Mayor Low called the regularly scheduled September 21, 2009 meeting of the McHenry
City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab,
Schaefer, Murgatroyd, Wimmer, Peterson. Absent: Condon. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Police Chief Brogan, Construction and
Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Finance Director
Black, City Engineer Cieslica.
Mayor Low invited representatives of McHenry Webelos Pack 131 to lead the assembly
in the Pledge of Allegiance.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input
provided by Council.
CONSENT AGENDA
Motion by Schaefer,seconded by Santi,to accept the Consent Agenda as presented:
A. Final payment for Well No 2 rehabilitation and authorizing change order adding$4,985 to contract amount—Water
Well Solutions;
B. Committee recommendation to approve financial policies;
C. Request for Block Party:
Mark Nunley,2710 Bush Terrace,Saturday,September 26,2009;
D. List of Bills:
ACE TOWING & RECOVERY 55.00
ADAMS STEEL SERVICE INC 15.00
ARAMARK 59.97
AT&T 3,311.35
BECKER, CASSANDRA L 310.00
BRENNAN, DAN 210.00
CDW GOVERNMENT INC 1,560.00
COMCAST CABLE 75.78
COMMUNICATIONS REVOLVING 115.00
CONSERV FS 117.95
CRESCENT ELECTRIC SUPPLY 192.60
DEMARAIS, DAVE 33.00
FORE GOLF LLC 815.00
GEOGLEIN, EUGENE 3,375.00
HAWKINS INC 1,511.38
IPMA-HR 360.00
LEMBKE TRUCK SERVICE INC 287.20
MACDONALD, BJ 30.00
MARTEL, SUSAN 43.00
MCCANN INDUSTRIES INC 64.11
MCH CTY MUNICIPAL RISK M 328,765.00
MCHENRY ANALYTICAL WATER 60.00
MCMASTER-CARR SUPPLY CO 47.77
MEADE ELECTRIC COMPANY I 184.94
MIDWEST HOSE AND FITTING 34.60
MIDWEST METER INC 61.50
MINUTEMAN PRESS OF MCH 615.20
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September 21,2009
NEXTEL 1,771.78
NICOR GAS 419.35
NORTHWEST ELECTRICAL SUP 65.60
OTTOSEN BRITZ KELLY COOP 1,120.00
PACE 6,866.89
PETROLIANCE LLC 435.76
REINDERS INC 365.71
SAM'S CLUB 139.83
SCHOPEN PEST SOLUTIONS 165.00
SECRETARY OF STATE / POL 79.00
STAN'S FINANCIAL SERVICE 222.00
STAPLES BUSINESS ADVANTA 261.08
VERIZON WIRELESS 155.10
WASTE MANAGEMENT OF WI P 7,154.69
WITT, CINDY 83.94
GRAND TOTALS 361,616.08
FUND TOTALS
GENERAL FUND 20,953.45
WATER/SEWER FUND 9,927.36
RISK MANAGEMENT FUND 328,765.00
INFORMATION TECHNOLOGY FUND 1,970.27
TOTALS 361,616.08
FUND TOTALS
GENERAL FUND 12,633.55
PAGEANT FUND 1,274.19
BAND FUND 600.00
WATER/SEWER FUND 455.23
EMPLOYEE INSURANCE FUND 119,638.01
INFORMATION TECHNOLOGY FUND 14.00
TOTALS 134,614.98
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
REQUEST FOR EXTENSION TO SUBMIT FINAL PLAT FOR PROPOSED BROOKE ESTATES
DEVELOPMENT—ANDREAS AND DEBORAH SZECHOWYCZ
Deputy City Administrator Martin stated as Council will recall Andreas and Deborah
Szechowycz requested annexation of their property abutting Ridge Road comprised of 6.46
acres in September 2007. At that time Council authorized the annexation subject to the
applicants submitting final plat of subdivision for review and consideration by September 2008.
In August 2008,the applicants sought and received a one-year extension of the requirement for
final plat submittal. At this time, the Szechowycz' are seeking an additional two-year extension
due to the uncertainty associated with the state of the current economy. Staff has reviewed the
request and is comfortable with a one-year extension at this time.
Alderman Glab noted Staff's reservation with the number of extensions already granted
to the applicants. Deputy City Administrator Martin responded the request for extensions is
largely due to the uncertainty in the housing market.
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September 21,2009
Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to approve a
one-year extension of the final plat submittal requirement by Andreas and Deborah Szechowycz
for their 6.46-acre property located on Ridge Road.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
AGREEMENT FOR EASEMENT APPRAISAL FOR SANITARY SEWER CONVEYANCE LINE —
HARRISON &ASSOCIATES IN THE AMOUNT NOT-TO-EXCEED$13,200
City Administrator Maxeiner stated Council on March 30, 2009 authorized an
engineering services agreement with SEC Group for sanitary sewer improvements associated
with the Central Wastewater Treatment Plant (CWWTP) and the South Wastewater Treatment
Plant (SWWTP). The agreement included the identification of necessary easements required to
construct the sanitary sewer conveyance line between the CWWTP and SWWTP. SEC Group has
determined the best route for the conveyance line which would cross McHenry Country Club
property in two locations. Consequently, Staff is seeking municipal utility easements on these
portions of the McHenry Country Club property to allow the construction and maintenance of
the conveyance line.
City Administrator Maxeiner noted it has been determined the best way to proceed is
for the City to obtain an appraisal of the proposed easements. Harrison & Associates has
submitted a proposal which would include the following:
Phase I consulting services to determine the exact details of what needs to be appraised
in the amount not-to-exceed $3,200;
• Phase II valuation services to include an appraisal report culminating in an opinion of
compensation for the required easements in the amount not-to-exceed $10,000;
• Phase III post-appraisal services including negotiation, updating the appraisal,
conferences, preparation, deposition time, court stand-by, court appearance, and
testimony for an hourly rate of$320.
City Administrator Maxeiner stated it is Staffs recommendation to authorize the Mayor's
execution of an agreement with Harrison & Associates for Phase I and Phase II of a appraisal
services proposal submitted regarding proposed easements relating to the CWWTP to SWWTP
conveyance line in the amount not-to-exceed $13,200.
Public Works Director Schmitt stated he has been working with McHenry Country Club
board members regarding the proposed easements. At this time Staff is attempting to ascertain
the monetary value of the proposed easements.
City Engineer Cieslica explained the process which would occur in constructing the
conveyance line and the engineering required to prepare for the process.
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September 21,2009
In response to Alderman Santi's inquiry regarding a possible staging area for the
installation of the conveyance line, City Engineer Cieslica stated a staging area would be
required as part of the process to install the line.
Alderman Wimmer inquired if there was a reason Harrison & Associates was chosen as
the appraisal firm. City Administrator Maxeiner responded the City has always found their work
to be exceptional. Staff has a high level of confidence in the work previously submitted by this
firm.
Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to
authorize the Mayor's execution of a proposal submitted by Harrison & Associates for the
following work to be conducted with regard to the obtaining of easement for construction and
maintenance of a conveyance line between the CWWTP and SWWTP for the following work in
the amount not-to-exceed $13,200:
• Phase I consulting services to determine the exact details of what needs to be appraised
in the amount not-to-exceed $3,200;
• Phase II valuation services to include an appraisal report culminating in an opinion of
compensation for the required easements in the amount not-to-exceed $10,000.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon. '
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low noted today is the last full day of summer and expressed her gratitude for so
many great activities enjoyed by the community during the season. She thanked Staff for all the
efforts which went into making each event a success in the City.
COMMITTEE REPORTS
Chairman Alderman Wimmer reported a Public Works Committee meeting was held this
evening prior to the Council meeting. Minutes will be forthcoming.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
No Future Agenda Items were discussed.
EXECUTIVE SESSION: IMMINENT LITIGATION
Motion by Peterson, seconded by Wimmer, to go into Executive Session to discuss
Imminent Litigation at 7:45 p.m.
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September 21,2009
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
Council went into Executive Session at 7:48 p.m.
Motion by Wimmer, seconded by Schaefer to go back into Open Session at 8:04 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
Council went back into Open Session at 8:04 p.m.
-- OPEN SESSION REGARDING MATTERS DISCUSSION IN EXECUTIVE SESSION
Motion by Wimmer, seconded by Glab, to authorize the City Administrator and City
Attorney to finalize an agreement with Arch Insurance and to authorize the Mayor to sign the
Agreement and Release for an unrestricted cash payment of $1.0 million for the public
improvements in the Legend Lakes Subdivision.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
ADJOURNMENT
Motion by Santi, seconded by Wimmer,to adjourn the meeting at 8:05 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
The meeting was adjourned at 8:05 p.m.
Ma or City Clerk