HomeMy WebLinkAboutMinutes - 04/01/2019 - Finance and Personnel Committee SPECIAL FINANCE AND PERSONNEL COMMITTEE
Monday,April 1, 2019
Municipal Center Council.Chambers, 5:30 PM
Call to Order: Alderman Curry called the meeting to order at 5:32 p.m.
Roll Call: Deputy Clerk Meadows called the roll. Roll call: Members present: Chairman Curry,
Alderman Schaefer and Alderman Mihevc. Also in attendance: Administrator Morefield, Finance
Director Lynch, Chief of Police Birk, Parks & Recreation Director Hobson, Human Resource
Director Campanella, Economic Director Martin. Alderman Curry recognized the fact that Mayor
Jett,Alderman Glab and Alderman Santi was also in attendance along with two uncontested 2019
Consolidated Candidates, Ms. Sue Miller and Ms. Bobbi Baehne.
Public Comment:Alderman Curry asked if those in attendance wished to address the Committee
Members at this time. Those in attendance offered no comments.
Motion to approve the March 25, 2019 Finance and Personnel Committee meeting report
Alderman Curry asked the Committee Members if they had any questions or comments on the
March 25, 2019 Committee meeting minutes.The Committee Members offered no comments.A
Motion was made by Alderman Schaefer and seconded by Alderman Mihevc to approve the
March 25. 2019 Committee Meeting report as present. Roll call: Vote: 3-ayes: Alderman
Schaefer,Alderman Mihevc and Alderman Curry. 0-nays, 0-abstained. Motion carried.
Discussion/Recommendation-Draft Fiscal Year 2019/2020 Budget or an Alternative Fiscal Year
Budget2019/2020
Administrator Morefield provided the Committee Members and those in attendance with an
overview of four different budget scenarios. The first scenario represented the FY-2019/2020
Budget with the proposed four new positions, funding capital projects and two new revenue
streams. In which the net change in the fund balance was $427,206 producing an ending fund
balance of$6,898,209.
Administrator Morefield continued on to present the second scenario which depicted the FY-
2019/2020 Budget with the local sales tax and telecommunication tax revenue streams along
with funding capital improvement projects. However, this scenario eliminated the funding for
the four new positions. He reported that the net change in the fund balance was $63,122
producing an ending fund balance of$7,262,293.
Administrator Morefield discussed the third scenario which depicted the original FY-2019/2020
Budget prior to the Council's approval of increasing the local sale tax and the telecommunication
tax.
The net change in the fund balance was $471,453 producing an ending fund balance of
$7,796,868. However, this scenario included no capital improvements that were not funded by
MFT Funds or matching grants.
Administrator Morefield discussed the forth scenario that only depicted the increases in the local
sales tax and telecommunication tax revenue streams.Which produced a new change in the fund
balance of$1,371,453 with an ending fund balance of$8,696,868.
Administrator Morefield commented on the final scenario which depicted the local sales tax and
telecommunications tax revenue streams with the four new positions. However, no new capital
improvement projects. Producing a net change in the fund balance of$1,007,369 an ending fund
balance of$8,332,784.
A lengthy discussion ensued with respect to the four different scenarios. Alderman Curry
reiterated the fact that in his opinion the overtime percentages for the Police Department and
the Parks Department does not justified adding additional positions. He went on to commented
on the fact that once the City adds additional positions the salaries and benefits costs would
increase annually. In the future the additional personnel costs would continue to deplete the
revenues increased by the implementation of the additional local sale tax and
telecommunication tax revenues.
Director Campanella noted that there are federal and state laws addressing the hours an exempt
employee may perform duties assigned to hourly employees.
Alderman Curry commented on the fact that some of the Council Members supported the
increases in the local sale tax and telecommunication tax due to the fact that they were under
the impression that these additional revenue streams would assist in funding capital
improvement projects.
Alderman Curry continued on to discuss the proposed request for two additional Police Officers.
He reported that he had investigated the FBI Staffing Table guidelines as referenced by Chief Birk
during a previous meeting and in his opinion the current City staffing levels comply with the FBI
guidelines.Chief Birk commented on the fact that he could not justify the FBI's methodology used
in determining staffing levels.
Chief Birk continued on to report that he had conducted an extensive staffing needs analysis
applying historical data, resource allocation, allocation failures, overtime expenses, benefit time,
Workers Comp/light duty along with mandated training hours and at the conclusion the staffing
needs mathematical analysis clearly expressed the need for 2.07 additional Police Offices. He
continued on to provide the Committee Members and those in attendance with an overview of
his fourteen page report.
Alderman Curry reported that this was the first time he had seen Chief Birk's extensive report
and would like more time to do his due diligence in reviewing the staffing analysis.
Administrator Morefield recommended that Staff draft two budget scenarios one of which
includes the four additional personnel positions and the other budget not funding the additional
personnel positions. This matter could been be discussed with the full City Council during the
budget workshop scheduled for April 15'. The Committee Members concurred with
Administrator Morefield's recommendation. A Motion made by Alderman Schaefer and
seconded by Alderman Mihevc to present two FY-2019/2020 budgets one including the
additional four positions and the other budget without the staffing level increases Roll call:
Vote: 3-ayes: Alderman Schaefer, Alderman Mihevc and Alderman Curry. 0-nays, 0-abstained.
Motion carried.
2019/2020 Proposed Finance& Personnel Committee Schedule
Alderman Curry reported that he had drafted a rough 2019/2020 Finance & Personnel schedule
noting various topics.Although he realizes he will no longer be a Council Member the topics were
just to serve the next Committee Members with some guidance. A Motion was made by
Alderman Mihevc and seconded by Alderman Schaefer to approve the 2019/2020 Finance &
Personnel Committee schedule. Roll call: Vote: 3-ayes: Alderman Mihevc, Alderman Schaefer
and Alderman Curry. 0-nays, 0-abstained. Motion carried.
Staff Reports
Staff offered no reports at this time.
Motion to adjourn the meeting
A Motion was made by Alderman Schaefer and seconded by Alderman Mihevc to adiourn from
the public meeting at 6:45 p.m.,
.m Roll call:Vote:3-ayes:Alderman Schaefer,Alderman Mihevc and
Alderman Schaefer. 0-nays, 0-abstained. Motion carried.
Respectfully submitted,
Debra Meadows, Deputy City Clerk
Reviewed and approved this 9 day of A�wr 2019.
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Alderman @wvW, Chairman
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