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HomeMy WebLinkAboutPacket - 05/19/2014 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING Monday, May 19, 2014, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Input Session: 10 Minute Limitation 5. Consent Agenda: A. Transmittal of FY 13/14 Annual Financial Report; B. Authorization for a budget amendment in the amount of $405000 in the Developer Donation Fund and approval to award bid for construction/renovation of Ft. McHenry Park to Wm. Tonyan & Sons, Inc. for $23%900; C. Approval of a Resolution authorizing the execution of an updated Law Enforcement Mutual Aid Intergovernmental Agreement between the City of McHenry and Illinois Law Enforcement Alarm System (ILEAS); D. Approval of an Ordinance reducing the number of Class G1 liquor license in effect from seven to six; E. Approval of Parks Special Use/Picnic permits; F. Approval of March 3, 2014 City Council meeting minutes; G. Approval of May 5, 2014 City Council meeting minutes; H. Approval of List of Bills. 6. Consideration and approval of a Class H liquor license authorizing the sale of beer and wine for consumption on premises at tables only to S.J.J.B., Inc. d/b/a Cucina Rosa, 4113 Shamrock Lane, and adoption of an ordinance increasing the number of Class H liquor license in effect from three to four 7. Approval of a contract with BS&A for purchase of building permit software for an amount not to exceed $38,845 8. Mayor Statement and Reports 9. Committee Reports 10. Staff Reports 11. Future Agenda Items Z. Adjournment Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 19, 2014 T0: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Transmittal of FY13/14 Budget —Annual Report ATTACHMENTS: FY13/14 Annual Report The City Administration is pleased to be able to transmit the referenced report for Council's review and information. It is important for the City Council to receive regular updates regarding the state of the city's overall finances. This report to be provided on a quarterly basis in the months of August, November, and February and annually each May will help ensure that City Administration and Council can discuss the status of the budget throughout the fiscal year rather than only when the budget is being developed and approved. The annual report presented will help City Administration develop future budgets and gives departments areas to watch in the new fiscal year. Hopefully Council will find the report informative and useful. City of McHenry Revenues, Expenditures and Transfers Budget Vs. Actual Annual Report FY13-14 — (May 1, 2013 —April 30, 2014) Overview For the 2013/14 fiscal year all departments were asked to keep the budget status quo as revenues were expected to remain flat for at least another year. It is important to note that at the end of the fiscal year revenues should be at 100% of budgetary expectations and expenses should be at or under 100% of budgetary expectations. Overall, before end of the year adjustments are made for the timing of receipts and expenses, the total revenues are at $35,357,009 or 103.5% of budget and the total expenses are at $33,461,450 or 85.3% of budget. This is due in large part to the City's constant effort to control costs and ability to look for other financing sources for current expenses. Across the United States, the first quarter economy of 2014 was off to a slow start, only growing at 0.1%. However, many economists expect the economy to grow at a faster pace than in 2013, which was 2.6%. The housing market is still struggling to recover due to rising housing prices and mortgage rates making houses less affordable as well as a tight lending environment and slim housing inventories. Also, fewer workers are filing for U.S. unemployment benefits hinting at an improving labor market. With this positive news it is important to note that the State of Illinois is falling behind the trend in the nation. The state's unemployment rate is 8.4%, McHenry County is at 7.8% and the national rate is 6.7% as of March 2014. There is room for optimism that things are beginning to improve, but it is important to continue to watch spending as improvements are slow and could halt at any point. The City Administration continues to monitor the City's financial position on a monthly basis in order to ensure the budget document is followed. By actively managing the finances, deficit spending can be kept to a minimum and year-end fund balance results can be predicted and deficits eliminated. Highlights of revenues and expenditures are included below. Budget vs. Actual —Revenues &Expenditures (Refer to Page 4) Overall, out of the City's 30 funds, 16 of the funds' revenues ran at or over budget for the year and only 8 of the funds' expenses were over budget. The general fund, which is very closely watched due to funding stemming primarily from taxes, was $1.4 million over budget in revenues and expenses were $368,000 under budget. This will give the fund a positive addition to fund balance, which will help fund any shortfalls in the future. During the first quarter, the Water/Sewer Fund was identified to watch because revenues were falling behind; at the end of the fiscal year revenues finished at 97% of budget. Even though revenues fell slightly short, expenses were only at 76.9% of budget. Page 1 of 8 REVENUES Revenues by Type (Refer to Page 5) Before any end of the year adjustments are made for fiscal year-end timing, the City's revenues are over budget by $1,200,766 (103.5%). Property tax revenues fell slightly short of budget at 98%, this is common as the budget is set at the levy amount, but rarely is the entire levy collected. Sales taxes were budgeted about 5.5% higher for fiscal year 2013-14 based on past trends and expected increases with the improving economic conditions. At the end of the fiscal year, sales taxes are at 106.6% of budget. Income taxes were budgeted about 4% higher due to past trends and ran about 129.1% of budget for the fiscal year. It is important to note that both sales taxes and income taxes are received approximately three months after they are collected. At the end of the fiscal year the tax revenue accounts are adjusted to reflect what was actually earned for the year. This means that what the City collects during the first quarter of fiscal year 2014-15 is actually earned during fiscal year 2013-14. Income taxes have also been volatile over the last couple of years due to the state's financial position; at times the payments were running four to five months behind instead of just the typical three months. For now the state is back on track, but income taxes have repeatedly been brought to the table as a source of savings for the state by limiting the amounts paid to local governments. Income tax revenues will be closely monitored over the years in case this does occur. Water and Sewer sales fell slightly behind the expected budgeted amount at 98%. With the increased rain in the spring and cooler summer, sales never recovered to expected amounts. With the slight drop in revenues, expenditures were watched carefully to ensure deficit spending did not occur. Impact fees were budgeted low as new housing activity remains near stagnant. Impact fees were at 138.4% of budget for the year, as 16 permits were issued. License and permit revenues are at about 137.9% of budget for the year because of the collection of video gambling license fees as well as the distribution of tax from the gambling. The City collected $110,000 from video gambling. Grant revenues are above the budgeted amount at 144%. A budget amendment was created for the grant account due to a police radio grant of $86,303 and safety grants were received from the state that were not budgeted for. These safety grants cover police overtime expenses for extra holiday traffic details. Interest income is falling short of the expected yearly results due to police pension investment transactions that have not been recorded as of this report date. The interest income budgeted amount was also kept very low as the interest rates have not rebounded. Revenues by Fund (Refer to page 6) General Fund revenues amount to 55.5% of the total revenues primarily coming from property tax, sales tax, income tax, and charges for services. General Fund revenues are at 108% of budget, due to higher than expected receipts from sales tax, income tax, and video gambling licenses. Allotments received for the Motor Fuel Tax Fund rebounded during the year and finished the year at 110% of budget. The Tax Increment Fund (TIF) revenues are at 91% of budget due to property tax revenues declining more than expected. This is due to declining values in the TIF district. Capital Improvements Fund revenues are at 140% of budget because state road project reimbursements were received that were not budgeted for. Police pension revenues are only at 84% of budget, but investment earnings have not been recorded for the year as of this report date. All other funds' revenues are running close to the budgeted amounts for the year. EXPENDITURES Expenditure by Type (Refer to page 7) Total expenditures for the year are at 85% which highlights the diligence of city departments to keep expenses low throughout the entire year. Salaries represent 23% of the total expenditure budget and are only at 97% of the budgeted amount. Keeping salaries under budget was managed even with the hard winter where snow removal overtime was at 224% of budget. Benefit expenditures are at 99% of the budgeted amount due to staffs diligence in keeping insurance costs as low as possible without significantly changing benefit levels. Other expenses are slightly higher than expected for the year at 104%. The administrative expense account is at 205% of budget for the year due to property taxes on the Dobyn's house property that were not budgeted for. The insurance expenses in the insurance fund are at 108% of budget due to the timing of payments, 13 months are recorded as of this report date. Debt service expenses are only at 60% of the budgeted amount because of the difference in accounting principles and budgeting principles for recording principal payments for Water and Sewer bonds. Expenditure by Fund (Refer to page 8) The total for all of the funds are running at 85% of the budgeted amount, but a few funds are over the expected budget amount for the year. The Capital Equipment Fund is over budget due to police forfeiture assets funding an additional police vehicle that was not identified in the original budget. Vehicles and equipment were purchased for streets, police, and parks departments during the fiscal year. The Capital Improvements Fund is well under budget, and the roof and HVAC projects on the Public Works building are complete. The Employee Insurance Fund is at 109% of budget because thirteen months of insurance premiums have been paid since the City is required to pay one month in advance. A correction to the expense account is made at the end of the fiscal year to ensure only twelve payments are recorded during the current fiscal year. Upcoming Fiscal Year In summary, the City continues to be in a stable, fiscally conservative, financial position. Due diligence by all departments will be necessary to ensure this trend continues. A balanced budget for FY14/15 was proposed and approved by the City Council in April. The City is always looking to acquire different revenue streams that shift the tax burden away from the taxpayers. Examples of this include, securing the ITEP Grants for road and sidewalk projects as well as miscellaneous police grants for overtime as well as equipment. The City is also completing a rate study for the Water/Sewer Fund to ensure that current revenues will not only cover operating costs but will also cover future development and repairs to the system. •.:- City of McHenry Revenues &Expenditures Budget vs. Actual Quarterly Report May 1, 2013 -April 30, 2014 Budget Vs. Actual -Revenues &Expenditures Revenues Fund FY13-14 Budget FY13-14 Actual % of Budget General 16,203,901 19,615,757 107.8% Tourism 125,050 141,006 112.8% Pa eant 5,550 2,789 50.3% Band 15,000 15,007 100.0°� Civil Defense 5,000 5,000 100.0% Alarm Board 135,000 127,747 94.6% Audit 37,869 37,826 99.9% Annexation 58,200 70,437 121.0% Motor Fuel Tax 1,278,269 1,360,706 106.4% Develo er Donations 133,690 193,856 145.0% TIF 490,000 446,111 91.0% Debt Service 1,556,828 1,555,092 99.8% Recreation Center 2,000 1,818 90.9% S eclat Service Area #1A 0.0% S eclat Service Area #4 16,847 16,649 100.0% Ca ital Im rovements 161,000 225,162 139.9% Ca ital E ui ment 346,500 370,243 106.9 Water/Sewer 5,483,000 5,326,677 97.1 Ca ital Develo ment 122,000 153,371 125.7% Utili Im rovements 244,847 247,852 101.2% Marina 51,500 46,831 90.9% Em to ee Insurance 2,369,767 2,383,667 100.6% Risk Mana ement 827,929 820,010 99.0% Information Technology 394,946 394,985 100.0% McHen Area Character Counts 25,056 Flex 80,000 82,769 103.5 Develo mental Escrow 500 252 50.4% Retained Personnel 38,000 42,053 110.7% Revolving Loan 2,050 19 0.9 Police Pension 1,969,000 1,648,061 83.7 Total 34,156,243 35,357,009 103.5% Net Income/(Loss) Fund FY13-14 Budget FY13-14 Actual % of Budget General 26,684 1,752,800 (6568.7% Tourism 26,650 60,796 228.1% Pageant 506) Band 915 Civil Defense (2,200) (5,315) 241.6% Alarm Board 106,950 82,311 77.0% Audit 1,844 2,841 154.1% Annexation 13,200 24,056 182.2% Motor Fuel Tax 412 591,280 143514.6% Develo er Donations 123,050) 61,769 66.5 TIF 150,400 122,213 81.3% Debt Service 27,151) 523,987 (1929.9%) Recreation Center (580,225 84,619) 14.6% S eclat Service Area #1 A Special Service Area #4 2 Ca ital Im rovements 1,597,757 1,165,601 73.0% Capital E ui ment 157,021 154,591 98.5% Water/Sewer 868,430 439,380 50.6% Ca ital Develo ment 106,000 74,629 70.4% Utility Im rovements 2,269,611 188,010 8.3% Marina 100 11,405 11404.9 Em loyeelnsurance 32,689 152,448 466.4% Risk Management 101,179 146,956 145.2°/ Information Technolog 865 McHenry Area Character Counts 14,605 Flex 2,930 Develo mental Escrow 500 252 50.4% Retained Personnel 861 Revolving Loan 2,050 19 0.9% Police Pension 261,435 (102,165 39.1%) Total 5,060,720 1,895,558 37.5% Ex enditures FY13-14 Bud et FY13-14 Actual of Bud et 18,230,585 17,862,957 98.0% 98,400 80,210 81.5% 5,550 3,295 59.4% 15,000 14,092 93.9% 7,200 10,315 143.3 28,050 45,436 162.0% 36,025 34,985 97.1°h 45,000 46,382 103.1 1,277,857 769,426 60.2% 256,740 112,087 43.7% 339,600 323,898 95.4% 1,565,979 1,031,105 65.0% 582,225 86;437 0.0°h 0.0% 16,847 16,847 100.0% 1,758,757 1,390,763 79.1°h 503,521 524,834 104.2% 6,351,430 4,887,297 76.9% 228,000 228,000 100.0% 2,514,456 435,862 17.3% 51,400 35,426 68.9% 2,337,078 2,536,115 106.5% 726,750 673,054 92.6% 394,946 395,851 100.2% 39,661 80,000 85,699 107.1% 0.0% 38,000 41,192 108.4% 0.0% 1,707, 565 1,750,226 102.5% 39,216,963 33,461,450 85.3% Page 4 of 8 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2013 - April 30, 2014 Revenues by Type Revenues FYI 3-14 Budget FY13-14 Actual of Budget % of Total roperoperty Taxes 51708,456 51612,949 98.3% 15.9% Sales Taxes 7,950,120 81474,998 106.6% 24.0% Income Taxes 21021,103 2,609,994 129.1 % 7.4% Other Taxes 1,381,945 11442,150 104.4% 4.1% Water & Sewer Sales 51177,699 5,020,461 97.0% 14.2% Im act Fees 256,540 355,177 138.4% 1.0% Fines and Fees 690,906 655,130 94.8% 1.9% Licensesand Permits 322,167 444,220 137.9% 1.3% Reimbursements 322,750 465,577 144.3% 1.3% Charges for Services 41771,591 41816,336 100.9% 13.6% Grants 206,303 263,928 127.9% 0.7% Interest Income 431,779 109856 2.5% 0.0% Other Revenues 4,914,884 5,185,231 105.5% 14.7% Total 34,156,243 35,357,ON 103.5% 100.0% Revenues by Type 15.9 % 14.7% ■ Property Taxes 0.0% ■ Sales Taxes ■ Income Taxes 03% ■ Other Taxes 13.6% ■ water & Sewer Sales ■ Impact Fees ■ Fines and Fees ■ Licenses and Permits 1.3 ■ Reimbursements 1.3 % 24.0% 1.9% ■ Charges for Services 1.0% ■ Grants rs Interest Income 14.2% 7.4% 4.1% cii Other Revenues Page 5 of 8 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2013 - April 30, 2014 Revenues by Fund Fund FY13-14 Budget FY13-14 Actual of Budget % of Total General 18,203,901 19,615,757 107.8% 55.5% Motor Fuel Tax 1/278/269 11360,706 106.4 % 3.8 % Tax Increment Financing 490,000 446,111 91.0% 1.3 % Debt Service 11558,828 1,555,092 99.8% 4.4% spite] Imrovements 161,000 2259019 139.8% 0.6% Ca ital Equipment 346,500 370s243 106.9% 1.0% Water/Sewer 51901,347 52774,731 97.9% 16.30A Em to ee Insurance 2,369,767 21383,667 100.6% 6.70A Risk Management 827,929 8201010 99.0% 2.30M In formation Technology 394,946 394,985 100.0% 1.10M Police Pension 11969,000 1,648,061 83.7% 4.7%a All Other Funds 654,756 762,627 116.5% 2.2% Total 34,156,243 35,357,009 103.5% 100.0% Revenues by Fund 25,000,000 20,000,000 15,O0%000 10,000,000 ■ Revenues by Fund 5,000,000 x m u +h o` v w m E E 3 E 0 LL '^ E a 0 w c w $ r 0 E E .'°. 3 0 o _ 00 a Q v m 0 a U E E X U ,�- G F Page 6 of 8 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2013 - April 30, 2014 Expenditures by Type Ex enditures FY13-14 Budget FY13-14 Acutal of Budget % of Total Salaries 10,1190128 91793,501 96.8% 29.3% Benefits 41823,713 41776,370 99.0% 14.3% Contractual 310590048 21948,960 96.4% 8.8% Su lies 1,547,765 11427,167 92.2% 4.3% Other 5,496,213 51709,990 103.9% 17.1% Debt Service 2,170,495 113060298 60.2 % 3.9 7,449,767 21921,220 39.2 % 8.7 % Transfers Mrs 4,5501834 41577,944 100,6%1 13.7 39,2160963 1 33,461,450 F85.3%1 100.0% 14% Expenditures by Type 9% 29% m Salaries ® Benefits 0 Contractual 4% ® Supplies L Other Debt Service Capital 17 % 14/ o Tra n sfe rs 4% 9% Page 7 of 8 zo,000,000 1a,000,000 16,000,000 14,000,000 12,000,000 10,000,000 e,oao,000 6,000,000 4,000,000 2,000,000 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2013 -April 30, 2014 Expenditures by Fund Fund FY13-14 Budget FY13-14 Actual of Budget % of Total General 18,2309585 17,862,957 98.0% 53.4% Motor Fuel Tax 11277,857 769,426 60.2% 2.3% Tax Increment Financing 3399600 323,898 95.4% 1.0% Debt Service 11585,979 11031,105 65.0% 3.1% Ca ital Improvements 113601000 989,923 72.8% 3.0% Ca italEquipment 503,521 524,834 104.2% 1.6% Water/Sewer 91145,288 515869586 61.1% 16.7% Em to ee Insurance 213379078 21536,115 108.5% 7.6% Risk Management 726,750 673,054 92.6% 2.0% Information Technology 394,946 395,851 100.2% 1.2% Police Pension 11707,565 11750t226 102.5% 5.2% All Other Funds 1,607,794 10017,476 63.3% 3.0 % Total 39,216,963 33,4612450 1 85.3% 100.0% Expenditures by Fund a� 4a+ e� `ce CaS acti e� �e ecw °� o° ae 6ece Qua\ oac4 `Sep ,awe JeF `\Ses� yJ�ao �eF rc°� Qecq e`�eo '� o O e yaa ee �Sa c o� �a �S° cee �a��R Gae`�a Q�°J Qs ai�o Q ■Expenditures by Fund Office of the Deputy City Administrator Bill Hobson McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2159 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: May 19, 2014 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE Award of Bid — Ft. McHenry Construction/Renovation ATT: Bid Sheet On February 3ra, the City Council authorized staff to advertise for bids for construction and renovation of Ft. McHenry Park. A bid opening was held on February 26for which the city received no bids. The project was advertised again and a bid opening was held on April 29`h. Three total bids were received however one was submitted after the 11:00 AM published deadline. The apparent low bidder is Wm. Tonyan & Sons, Inc., McHenry, IL for $239,900. The City Council approved the expenditure of $200,000 from the Developer Donation Fund for this project. If approved, a budget amendment will be necessary in the amount of $40,000 to cover the cost of the project. Staff expected to receive authorization to begin the project in February and anticipated project completion in time for children to use the park while on school summer vacation. Staff now recommends the project commence in late August when children are back in school. The project will take approximately five weeks to complete. If Council concurs, then it is recommended a motion is considered to approve a budget amendment in the Developer Donation Fund $40,000 and award the bid for construction and renovation of Ft. McHenry Park for an amount not to exceed $239,900 as presented. F I a MCHENRY PARI OVATIONS BID OPENING: APRIL 292 2014 / 11:00 AM Orbis Construction Company McHenry, IL 60050 William Tongan &Sons, Inc. McHenry, IL 60050 $ 281,631.00 $ 239,900.00 Bid Bond Included Bid Bond Included Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: May 19th, 2014 Regular City Council Meeting RE: Resolution authorizing the execution of an updated Law Enforcement Mutual Aid Intergovernmental Agreement between the City of McHenry and the Illinois Law Enforcement Alarm System (ILEAS). ATT: Resolution Agreement Background: In 2003, the City of McHenry entered into an intergovernmental agreement with the Illinois Law Enforcement Alarm System (ILEAS), which provides law enforcement assistance in the event a natural or manmade occurrence results in an emergency that exceeds the resources, equipment and or law enforcement personnel of the City of McHenry. Since that time ILEAS has proven to be invaluable to our community and communities like ours throughout Illinois. This year the governing bodies of ILEAS have undertaken the task of updating the mutual aid agreement signed by 900 Law Enforcement agencies throughout the State of Illinois. The updated ILEAS agreement builds on the strengths of the original agreement and puts ILEAS on more solid legal footing. ILEAS is not changing the most important roles it has played in mutual aid and support of local law enforcement. You can still request and respond to mutual aid incidents, the reimbursement and insurance arrangements do not change. The new agreement augments ILEAS legal footing and more specifically acknowledges that ILEAS was created to oversee the logistics of statewide mutual aid. It provides more specifics on exactly how the Governing Board operates. If Council concurs, then it is recommended a motion is considered to approve the attached Resolution and updated Mutual Aid Agreement between the City of McHenry and the Illinois Law Enforcement Alarm System (ILEAS) as presented. RESOLUTION R-14- AUTHORIZING EXECUTION OF LAW ENFORCEMENT MUTUAL AID AGREEMENT AND EXISTENCE AND FORMATION OF THE ILLINOIS LAW ENFORCEMENT ALARM SYSTEM (ILEAS) BY INTERGOVERNMENTAL AGREEMENT WHEREAS, the Municipality of McHenry in the State of Illinois (hereinafter "Municipality") is a city of the State of Illinois and duly constituted public agency of the State of Illinois and; WHEREAS, the Municipality as a public agency of the State of Illinois is authorized and empowered by the Constitution of the State of Illinois (Ill. Const. Art. VII, 10) and the Illinois Intergovernmental Cooperation Act (951L,CS 220/0 et. Seq.) to enter into intergovernmental agreements with other public agencies on matters of mutual concern and interest such as the provision of adequate law enforcement personnel and resources for the protection of residents and property falling within the jurisdiction of the Municipality and; WHEREAS, the Municipality recognizes certain natural or manmade occurrences may result in emergencies or disasters that exceed the resources, equipment and/or law enforcement personnel of a sI ngle given public agency and; WHEREAS, a given public agency can, by entering into a mutual aid agreement for law enforcement services and resources, effectively provide a broader range and more plentiful amount of law enforcement capability for the citizenry which it services and; WHEREAS, to have an effective mutual aid agreement for law enforcement resources and services this Municipality recognizes it must be prepared to come to the aid of their public agencies in their respective times of need due to emergencies or disasters and; WHEREAS, the Municipality also recognizes the need for the existence of a public agency, formed by an intergovernmental agreement between two or more public agencies, which can serve to coordinate and facilitate the provision of law enforcement mutual aid between signatory public agencies to a mutual aid agreement for law enforcement services and resources, and; WHEREAS, this Municipality has been provided with a certain "Law Enforcement Mutual Aid Agreement" that has been reviewed by the elected officials of the Municipality and which other public agencies in the State of Illinois are prepared to execute in conjunction with this Municipality, to provide and receive law enforcement mutual aid services as set forth in the "Law Enforcement Mutual Aid Agreement," and; WHEREAS, it is the anticipation and intention of the Municipality this "Law Enforcement Mutual Aid Agreement" will be executed in counterparts as other public agencies choose to enter into the "Law Enforcement Mutual Aid Agreement" and strengthen the number of signatory public agencies and resources available from those public agencies; and WHEREAS, it is the anticipation and intent of the Municipality the "Law Enforcement Mutual Aid Agreement" will continue to garner support and acceptance from other currently unidentified public agencies who will enter into the "Law Enforcement Mutual Aid Agreement" over time and be considered as if all signatory public agencies to the "Law Enforcement Mutual Aid Agreement" had executed the agreement at the same time. NOW THEREFORE, BE IT RESOLVED: 1. This Resolution shall be known as and hereafter be referred to as the Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the existence and formation of the Illinois Laws Enforcement Alarm System by intergovernmental cooperation. 2. The Resolution shall be, and hereby is, enacted as follows: a. The Mayor of this Municipality is hereby authorized to sign, execute, and deliver the Law Enforcement Mutual Aid Agreement and thereby enter into an intergovernmental agreement with such other public agencies of the State of Illinois likewise willing to enter into said agreement and recognizes the existence and formation of the Illinois Law Enforcement Alarm System as set forth in said agreement. b. If any section, paragraph, clause or provision of the Resolution shall be held invalid, the invalidity thereof shall not affect any of the provisions of this Resolution. c. This Resolution shall be in full force and effective from and after its passage, approval, and publication as provided by the law. BE IT FURTHER RESOLVED that this Resolution shall be in full force and effective from its passage and approval. PASSED AND APPROVED this 19t'' day of May 2014. VOTING AYE: VOTING NAY: NOT VOTING: /: C Y117_� ►A ABSENT: Susan E. Low, Mayor ATTEST: Janice C. Jones, City Clerk !� Law Enforcement Mutual Aid Agreement This Law Enforcement Mutual Aid Agreement (LEMAA) is executed, in multiple counterparts, by the Public Agency shown on last page hereof on the date that is set forth on the last page of this LEMAA for the uses and purposes set forth herein. Whereas, the undersigned Public Agency of the State of Illinois does hereby declare that it is in the best interest of the Signatory Public Agency to make provision for law enforcement Mutual Aid in the event the undersigned Public Agency should need law enforcement Mutual Aid, and; Whereas, the undersigned Public Agency of the State of Illinois recognizes that law enforcement Mutual Aid is only effective if those Public Agencies who could potentially benefit from law enforcement Mutual Aid are willing to provide law enforcement Mutual Aid to other Public Agencies who are willing to enter into a Mutual Aid agreement such as this Mutual Aid agreement, and; Whereas, in the State of Illinois, there exist constitutional and statutory provisions enabling and supporting the formation of intergovernmental agreements on matters such as law enforcement Mutual Aid, towit, the Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/7- 101 etseq.) and the Illinois Municipal Code (65 ILCS 5/11-1-2.1}, and; Whereas, in order to have an effective law enforcement Mutual Aid system, it is necessary and desirable to have a third party entity that can support, centralize, coordinate and organize the provision of law enforcement Mutual Aid by and among Signatory Public Agencies to the law enforcement Mutual Aid agreement, and; Whereas, this LEMAA is made in recognition of the fact that natural or man-made occurrences may result in Emergencies or Disasters that exceed the resources, equipment and/or Law Enforcement Personnel of a given Public Agency; each Public Agency which signs a copy of this LEMAA intends to aid and assist the other participating Public Agencies during an Emergency or Disaster by temporarily assigning some of the Responding Public Agency's resources, equipment and/or law enforcement personnel to the Requesting Public Agency as circumstances permit and in accordance with the terms of this LEMAA; the specific intent of this LEMAA being to safeguard the lives, persons and property of citizens of the State of Illinois during an Emergency or Disaster by enabling other Public Agencies to provide additional resources, equipment and/or Law Enforcement Personnel as needed, and; Law Enforcement Mutual Aid Agreement Page 2 of 23 Whereas, since approximately 2002, there has existed In the State of Illinois an Illinois Law Enforcement Alarm System law enforcement Mutual Aid agreement ("Prior Mutual Aid Agreement") which was initially executed by a multitude of signatory parties in the wake of the events of the 911 terrorist attacks and (even though the needs of law enforcement have changed, grown and advanced in various regards) the Prior Mutual Aid Agreement has never been updated, modified or changed since its inception, it is now the desire of the Signatory Public Agency to this LEMAA to enhance and reaffirm its commitment to law enforcement Mutual Aid in the State of Illinois while providing more particularity to the relationship that exists between each of the Signatory Public Agencies to this LEMAA and the third party agency, the Illinois Law Enforcement Alarm System, created by such Signatory Public Agencies, Now, therefore, the undersigned Public Agency, does hereby enter into this LEMAA with each and every other Public Agency which signs a counterpart copy of this LEMAA and agrees and contracts as follows: 1. Definitions. The following Agreement (the plural version of any instances of the defined term). definitions apply to this Mutual Aid defined term meaning two or more a. .Disaster — An occurrence, or the reasonable threat or possibility of an occurrence of, any of the following. widespread or severe damage; injury or loss of life or property resulting from any natural or technological cause, including but not limited to, fire, flood, earthquake, windstorm, tornado, hurricane, severe inclement weather, hazardous materials spill or other water or ground contamination requiring prompt action to avert danger or damage; epidemics, contaminations, blight, extended periods of severe and inclement weather, drought, infestation and critical shortages of essential products, fuels and energy; explosion; riot; significant or large scale civil insurrection or disobedience; hostile military or paramilitary action, or; acts of domestic terrorism. b. Emergency — A natural or man-made situation that threatens to cause, or causes, loss of life and/or property and exceeds the physical and/or organizational response capabilities of a unit of local, state or federal govemment. c. Illinois Law Enforcement Alarm System (or the abbreviation "ILEAS") —the third party Public Agency formed by Signatory Public Agencies to this LEMAA, or continued from the Prior Mutual Aid Agreement, to promote and facilitate law enforcement Mutual Aid in the State of Illinois, and; d. Initial Governing Board The first Governing Board of ILEAS established after two or more Public Agencies enter into this LEMAA. ,4 0 Law Enforcement Mutual Aid Agreement Page 3 of 23 e. Law Enforcement Agency to this LEMAA who is officer or court security officer, Training Act (50 ILCS 705/2). Personnel - An employee of a Signatory Public a law enforcement officer, county corrections as defined in Section 2 of the Illinois Police f. LEMAA -This agreement. g. Mutual Aid -Assistance provided by a Public Agency to another Public Agency pursuant to a definite and prearranged written agreement in the event of an Emergency or Disaster. h. Prior Mutual Aid Agreement - a certain Mutual Aid Agreement having initial signatories in 2002 (with other signatory parties beginning their participation at a time later than the initial signatory parties) and which reflects a document modification date of "October 23, 2002" in the footer of the signature page (page 5). i. Prior Signatory Public Agency - A Public Agency which executed the Prior Mutual Aid Agreement and has neither terminated its participation in the Prior Mutual Aid Agreement nor entered into this LEMAA. i. Public Agency -Such units of government as are defined as a public agency by the Illinois intergovernmental Cooperation Act (5 ILCS 220/2(1)). j. Requesting Public Agency - A Signatory Public Agency to this LEMAA that has primary jurisdiction over the site of an Emergency or Disaster which, due to its perceived insufficient resources, equipment and/or Law Enforcement Personnel, would be unable to provide an adequate response to an Emergency or Disaster without the assistance of others. k. Responding Public Agency - A Signatory Public Agency to this LEMAA that provides resources, equipment andlor Law Enforcement Personnel to a Requesting Public Agency during an Emergency or Disaster. I. Signatory Public Agency - a Public Agency that has executed this LEMAA by signature of an authorized individual for the Public Agency under the authority of the Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) and the final approval required of the Public Agency in order to execute the LEMAA. 2. Agreement to Participate in Law Enforcement Mutual Aid. The Signatory Public Agency to this LEMAA agrees that, in the event of an Emergency or Disaster, it will respond to requests for assistance by a Requesting Public Agency with such Law Enforcement Personnel, equipment, resources, facilities, or services as are, in the opinion of the Responding Public Agency, Law Enforcement Mutual Aid Agreement Page 4 of 23 available and useful and being requested by a Requesting Public Agency. Possible responses shall include, but not be limited to, merely being on "stand by," providing the benefit of prior experience or consultation and/or actual "hands-on" participation in law enforcement activities in the jurisdiction of the Requesting Public Agency any one of which may also entail the provision of equipment, resources, facilities or other services. Provided, however, that each Responding Public Agency reserves the right to refuse to render assistance or to recall any or all rendered assistance, whenever it believes that such refusal or recall is necessary to ensure adequate protection of its own jurisdiction's property, citizenry or personnel. It is expected that requests for Mutual Aid under this Agreement will be initiated only when the needs of the Requesting Public Agency exceed its resources. Responding Public Agencies' resources will be released and returned to their own respective jurisdictions by the Requesting Public Agency as soon as the situation is restored to the point where the Requesting Public Agency is able to satisfactorily handle the emergency or disaster with its own resources or when a Responding Public Agency decides to recall its assistance. Whenever an Emergency or Disaster is of such magnitude and consequence that it is deemed advisable by the highest-ranking officer present of the Requesting Public Agency to request assistance from a Responding Public Agency, he is hereby authorized to do so under the terms of this LEMAA. The highest-ranking officer present of the Responding Public Agency is authorized to, and shall forthwith take, the following actions: • Immedia#ely determine what type of assistance is being requested. • Immediately determine if the requested resources, equipment and/or Law Enforcement Personnel can be committed to the Requesting Public Agency. • Immediately dispatch, in consultation and coordination with the ILEAS dispatcherI the resources, equipment and/or Law Enforcement Personnel that are available to the Requesting Public Agency. At the Emergency or Disaster site, the highest-ranking officer of the Requesting Public Agency who is present shall assume full responsibility and command for operations at the scene. Law Enforcement Personnel from the Responding Public Agencies shall report to, and shall work under, the direction and supervision of the Requesting Public Agency. Provided, however, that at all times, the personnel of the Responding Public Agency shall remain employees of their own agency and shall adhere to the policies and procedures of their own employer. While working under the direction of the Requesting Public Agency, Law Enforcement Personnel shall only be required to respond to lawful orders. Law Enforcement Mutual Aid Agreement Page S of 23 All equipment provided or services ped6nned under this LEMAA shall be provided without reimbursement to the Responding Public Agency from the Requesting Public Agency. Nothing contained herein shall prohibit a Responding Public Agency or (LEAS from seeking reimbursement or defrayment of any expenses it may have incurred in responding to a Mutual Aid request from other sources. The Requesting Public Agency agrees to cooperate with any effort to seek reimbursement or defrayment of Mutual Aid expenses on the part of Responding Public Agencies or (LEAS. All Requesting Public Agencies, Responding Public Agencies and ILEAS are required to keep expense and accounting records to identify the costs and expenses of any Mutual Aid provided under this LEMAA. Each Responding Public Agency shall assume sole responsibility for insuring or indemnifying its own employees, as provided by state, federal law and/or local ordinance, and for providing personnel benefits, including benefits that arise due to injury or death, to their own employees as required by state or federal law just as if the employee would have been working as an employee of the Responding Public Agency in its own home jurisdiction. Each Responding Public Agency shall also be responsible, regardless of fault, for replacing or repairing any damage to its own vehicles or equipment that occurs while providing assistance under this LEMAA. The Requesting Public Agency agrees that this LEMAA shall not give rise to any liability or responsibility for the failure of any other Signatory Public Agency to respond to any request for assistance made pursuant to this LEMAA. Each Responding Public Agency under this LEMAA further agrees that each Responding Public Agency will be responsible for defending itself in any action or dispute that arises in connection with, or as the result of, this LEMAA and that each Responding Public Agency will be responsible for bearing its own costs, damages, losses, expenses and attorney fees. 3. The Illinois Law Enforcement Alarm System. By agreement by and between each Signatory Public Agency to this LEMAA, there is and was formed and exists a third party Public Agency, created by the Signatory Public Agency parties to this LEMAA and by virtue of this LEMAA, which shall be known as the Illinois Law Enforcement Alarm System (hereinafter referred to as "ILEAS"). The following provisions apply to ILEAS: a. The Public Agency ILEAS shall have a governing board, consistent with the meaning of the phrase "governing board" in 5 ILCS 220/2(1), which shall be known as the "Governing Board." 1. Governing Board Composition and Voting. The Governing Board of (LEAS shall consist of the following individual Law Enforcement Mutual Aid Agreement Page 6 of 23 members, described as follows: (aj. Members of the Initial Governing Board — The individuals designated on Exhibit A will be members of the Initial Governing Board of (LEAS and shall serve until such time as their successors are elected or appointed, as the case may be. (b). Composition of the Governing Boards of ILEAS after the Initial Governing Board members have served their term shall be as follows, who shall serve until such time as their successors are elected or appointed, as the case may be: • 16 elected members representing eight (8) established ILEAS regions — there shall be one elected Sheriff member and one elected Chief of Police member from each of the eight (8) established ILEAS regions and the elected Sheriff member and the elected Chief of Police member shall be designated as the "Co -Chairs" from that region, • a permanent, non -elective Governing Board membership for the Illinois State Police Director or the Director's designee, • a permanent, non -elective Governing Board membership for the President of the Illinois Association of Chiefs of Police or that President's designee, • a permanent, non -elective Governing Board membership for the President of the 111lnois Sheriffs Association or that President's designee. • two permanent, non -elective memberships for the City of Governing Board Subject to the foregoing provisions of this subparagraph (b), no Public Agency shall be permifted to designate (as a candidate for election or a)pointment) a Governing Board Member unless that Law Enforcement Mutual Aid Agreement Page 7 of 23 Public Agency is a Signatory Public Agency and every Goveming Board Member must be affiliated by employment with, or relation to, a Signatory Public Agency. The President of ILEAS, with the advice and consent of the Governing Board of ILEAS, may appoint any number of Ex-O�cio Goveming Board consultants for the benefit of obtaining their counsel and advice but such individuals, if any, as are appointed to Ex-O�cio Goveming Board consultant positions shall not have any voting rights on matters to be decided by the Goveming Board and, relative to the Board, are not agents or servants of the Governing Board, ILEAS or any Signatory Public Agency. (c). Members of Governing Boards of ILEAS after the Initial Governing Board —For purposes of determining the elected members of the Governing Board after the Initial Governing Board, the State of Illinois shall be divided into eight (8) regions which are shown on Exhibit B hereto. Any Signatory Public Agency to this LEMAA may nominate any one or more eligible individuals from its region as a candidate for Goveming Board membership, including an individual employed by the Signatory Public Agency. Only Signatory Public Agencies to this LEMAA may vote for representatives to be elected from their region. Each Signatory Public Agency to this LEMAA gets one vote for an elected Sheriff member and one vote for an elected Chief of Police member from its region. Starting in 2015, the election of Governing Board members shall occur every two years in March of the year on a date to be determined by the Goveming Board members in office in the October prior to the date of the election. Should a given Governing Board member vote result in a tie between candidates, the two or more candidates with the same highest number of votes shall participate in a "coin toss" selection process to determine who shall fill that Goveming Board member position. (d). In the event that an elected Governing Board member dies, retires, resigns, is no longer employed by his employer in the same capacity as at the time of his Law Enforcement Mutual Aid Agreement Page 8 of 23 election or is otherwise unwilling or unable to serve the balance of that member's term, then a replacement Governing Board member from the same region as the Governing Board member being replaced shall be chosen by the remaining Governing Board member from that Region and shall serve until the next Governing Board member vote. If both Goveming Board members from a given Region are no longer in office at the same time, then, by majority vote of the remaining Governing Board members still holding office, two replacements shall be chosen from that same Region (in individual, separate votes) and shall serve until the next Governing Board member vote. The replacement Governing Board member shall be a Sheriff if a Sheriff is being replaced and shall be a Chief of Police if a Chief of Police is being replaced. (e) Matters before the Goveming Board for decision shall be decided by majority vote of a quorum of the voting members. A quorum for the conducting of the business of the Governing Board shall be established by the Bylaws, promulgated by the Governing Board. Nothing contained herein shall prohibit the establishment of committees or subcommittees of the whole for the conduct of business as expressed in the Bylaws promulgated by the Governing Board, 2. Govei mng Board to Promulgate a Plan of Operation. The Goveming Board shall cause to be promulgated a Plan of Operation for the giving and receiving of Mutual Aid under the provisions of the LEMAA and shall promulgate Bylaws for the management of (LEAS. Both the Plan of Operation and Bylaws may be modified from time to time based upon the majority vote of the then current members of the Governing Board, 3. Governing Board Compensation. All officers, members and ex-officio members of the Governing Board shall serve without compensation. 4. Regional Governing Boards. In each of the Regions, in addition to the co-chairs for that region, there may be elected a secretary, treasurer and sergeant at arms for that Region as well as any number of ex-officio members as that Region Law Enforcement Mutual Aid Agreement Page 9 of 23 desires. b. The Public Agency ILEAS shall have a President, Vice President, Secretary, Treasurer and Sergeant at Arms who shall be appointed by and from the Governing Board of ILEAS, at its discretion. The officers shall have the duties, responsibilities and powers accorded to them by the Bylaws of ILEAS as the Bylaws are established and may be amended from time to time by the Governing Board. c. The Public Agency ILEAS shall have an Executive Director, appointed by the Governing Board at its discretion, who shall be the chief operating officer of ILEAS and who shall have the duties, responsibilities and powers accorded to the Executive Director by the Bylaws of ILEAS as the Bylaws are established and may be amended from time to time by the Governing Board. d. The Public Agency !LEAS shall have the authority, right and power to: 1. coordinate law enforcement Mutual Aid responses by and among Signatory Public Agencies to this LEMAA and act as a central receiving point for Mutual Aid requests, 2. solicit and .receive commitments from Signatory Public Agencies to respond to a Mutual Aid request and coordinate and provide support for any legal documentation necessary or desirable to effectuate the provision of law enforcement Mutual Aid; 3. maintain an electronic mutual aid database to which all Signatory Public Agencies provide information related to each respective Signatory Public Agency's manpower, resources and equipment necessary to respond to a Mutual Aid request and to which all Signatory Public Agencies have access, 4. identify through the mutual aid database individuals from Signatory Public Agencies with the ability, training and qualifications suitable for Mutual Aid responses, together with the necessary equipment and other resources as requested by the Requesting Public Agency, 5. coordinate and provide a facility for training exercises and education, 6. solicit, obtain and administer funds for the operations and functions of (LEAS and the provision of law enforcement Late Enforcement Mutual Aid Agreement Page 10 of 23 Mutual Aid in the form of grants, donations, endowments or allocations of funds from other governmental agencies or other sources (but not from the issuance of any debt obligations), to assess Board approved dues on Signatory Public Agencies and to obtain reimbursement, payment, advances or funds from any governmental entity or agency which provides, allocates or administers funds to defray, pay or reimburse the expenses of those entities participating in Mutual Aid efforts; 7. provide accounting, budgeting, estimation, documentation, archival and general administrative support for law enforcement Mutual Aid deployments (actual, planned, proposed or contemplated) and the general operations of (LEAS; 8. obtain indemnity, casualty, liability and worker's compensation insurance for the operations of (LEAS in amounts and under terms deemed appropriate by the Governing Board; 9. employ support personnel to perform the functions and operations of ILEAS; 10. enter into contracts, agreements, purchase agreements and leases necessary to the functions and operations of ILEAS; 11. provide and display identification, signage, insignias, patches or other indicia which identify ILEAS employees and agents if and when such employees and/or agents are on site to coordinate or facilitate disaster and/or emergency relief performed by various Responding Public Agencies; 12. to own, hold, supply, borrow or lend, in ILEAS' name, such personal property as deemed necessary by the Governing Board to the purposes, functions and operations of ILEAS; 13. facilitate, enhance or enable interagency communication relative to the provision of Mutual Aid; 14a provide to Signatory Public Agencies to this LEMAA such information as is useful to them relative to what resources are available from ILEAS or other Signatory Public Agencies to this LEMAA ; 15a maintain a listing or database of available equipment, Law Enforcement Mutual Aid Agreement Page 11 of 23 experts in various fields that would serve as a resource to ILEAS and any Signatory Public Agency to this LEMAA which listing would be made available to such Signatory Public Agencies with the understanding on the part of the requesting Signatory Public Agency that ILEAS: {a) does not represent, provide, recommend or warrant to any Signatory Public Agency the appropriateness, integrity, quality, or qualifications of any listed resource, equipment or animal for a given use (such determination to be made solely by the requesting Signatory Public Agency), and; (b) does not furnish, employ, provide, retain or have as its agent, any alleged expert whose contact information is provided to the Signatory Public Agency, such alleged expert being solely an independent contractor and, further, does not represent, recommend or warrant to any Signatory Public Agency the appropriateness, integrity, training, quality or qualifications of any alleged expert (such determinations to be made solely by the requesting Signatory Public Agency), and; (c} relative to any animal, does not represent, recommend or warrant to any Signatory Public Agency the appropriateness, training, behavioral characteristics, quality or qualifications of any animal for a given use (such determination to be made solely by the requesting Signatory Public Agency). 16. engage in such other activities as support, enhance or enable Mutual Aid by and between the Signatory Public Agencies to this LEMAA. e. It is not the function, responsibility or purpose of ILEAS to warrant or endorse the sufficiency or talents of, deploy, supply, direct, command or manage any Law Enforcement Personnel responding to Mutual Aid requests under this LEMAA. Any Law Enforcement Personnel responding to a law enforcement Mutual Aid request under this LEMAA shall be Law Enforcement Personnel of a Responding Public Agency (and not of ILEAS) and shall take their orders from commanding officers of either the requesting Public Agency or the Responding Public Agency, as otherwise detailed in this LEMAA. In general, ILEAS' function in a Mutual Aid deployment is to receive the Mutual Aid request, identify and contact Law Enforcement Mutual Aid Agreement Page 12 of 23 appropriate potential responding Signatory Public Agency responders, obtain commitments from such potential Signatory Public Agency responders that they will respond to the Mutual Aid request, identify those Signatory Public Agencies who will respond to the Mutual Aid request of the Requesting Public Agency, provide ILEAS' expertise, services and experience relative to issues associated with Mutual Aid deployments and continue to monitor the adequacy of the Mutual Aid response to be able to respond if the Requesting Public Agency determines more assistance is needed and review the sufficiency of the Mutual Aid response that was made. ILEAS may, in its discretion, establish an on site presence at the Mutual Aid site when the Requesting Public Agency or the Responding Public Agencies believe such presence is useful to the purposes and functions of ILEAS and/or the Requesting Public Agency or the Responding Public Agencies, 4. Additional Signatory Public Agency Provisions a. Each Signatory Public Agency to this LEMAA agrees to maintain liability insurance with a Bests rated A- or better insurance company or a self insurance trust fund in the face or indemnity amount of at least one million dollars ($1,000,000.00) which would provide, inter alia, liability coverage for any activities in which the Signatory Public Agency to this LEMAA might engage under this LEMAA. b. Each Signatory Public Agency to this LEMAA agrees to provide to !LEAS information about the equipment, resources and personnel of its Public Agency, jurisdictional and regional demographic information, contact information, National Incident Management Systems information and Reception Site Staging information which may be used by ILEAS to aid in ILEAS' support role under this LEMAA. The Executive Director of ILEAS shall prepare a document, which will be amended from time to time, which requests the information desired and send it to each Signatory Public Agency for completion and update. Each Signatory Public Agency to this LEMAA agrees that ILEAS may distribute any information obtained by the Executive Director to any other Signatory Public Agency to this LEMAA who may request such information for Mutual Aid purposes. c. Each Signatory Public Agency to this LEMAA agrees that it will not hold itself out as an agent of (LEAS or any Public Agency other than itself and will instruct each of its employees that they are not to hold themselves out as employees or agents of ILEAS or any Law Enforcement Mutual Aid Agreement Page 13 of 23 Public Agency other than the one as to which they are actually agents or employees. Further, each Signatory Public Agency to this LEMAA agrees to monitor the activities of its agents and employees to maintain compliance with this provision of the LEMAA. d. Each Signatory Public Agency to this LEMAA understands that, under the Constitution of the State of Illinois (111. Const. Art. Vll, §10) and the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), ILEAS may only be delegated authority, abilities and powers that the Signatory Public Agency to this LEMAA has itself. To the extent that a Signatory Public Agency to this LEMAA does not have legal authority to participate in cooperative law enforcement mutual aid, this LEMAA is void and of no effect relative to such Signatory Public Agency. e. It is the intent of each Signatory Public Agency to this LEMAA that ILEAS be created with all the powers enumerated herein and without further restrictions on those powers. Therefore, each Signatory Public Agency agrees that, if that Signatory Public Agency is determined to not have the authority or powers that are coextensive with those granted to ILEAS in this LEMAA or it is determined that the Signatory Public Agency is limited in the exercise of its authority or its powers to a greater extent than ILEAS is limited by this LEMAA, rather than limiting the powers of (LEAS, that finding will cause the Signatory Public Agency's participation in the creation of ILEAS to be void ab initio and Section 3 of this LEMAA shall not apply to such a Signatory Public Agency. Such a finding will not, however, invalidate the Signatory Public Agency's adoption of this LEMAA for purposes of providing and receiving law enforcement Mutual Aid. f. Each Signatory Public Agency to this LEMAA warrants that: 1. It is a Public Agency under the laws of the State of Illinois. 2. It is authorized by the legal process and laws applicable to that Public Agency that it has the full authority and right to enter into this LEMAA. 3. To the extent that it is called upon to provide Law Enforcement Personnel as a Responding Public Agency, the Law Enforcement Personnel the Signatory Public Agency to this LEMAA provides have been properly credentialed by the Illinois Law Enforcement Training Standards Board to be a law enforcement officer, county corrections officer or court security officer in the State of Illinois and have been trained Law Enforcement Mutual Aid Agreement Page 14 of 23 relative to the types of tasks that the Law Enforcement Personnel will be undertaking relative to the mutual aid request. 4. To the extent that it is called upon to provide equipment as a Responding Public Agency, the equipment the Signatory Public Agency to this LEMAA provides is in good working order with no known defects, problems, faults or limitations that would make its use dangerous or impractical. 5. Termination of Participation in LEMAA a. Any Signatory Public Agency to this LEMAA has the right to terminate its participation in this LEMAA upon ninety (90) days notice to ILEAS. (LEAS shall notify remaining Signatory Public Agency parties to the LEMAA of the notice of termination. b. To the extent that a Signatory Public Agency incurs an obligation under this LEMAA prior to the expiration of the ninety (90) day notice of termination period, nothing contained in this section shall be interpreted to mean that that Signatory Public Agency should not meet its obligation under this LEMAA. Termination is automatically effective upon the expiration of the ninety (90) day period without further action by any party. 6. Non -Member Affiliates a. Definition of Status — Anon -member affiliate of ILEAS is an incorporeal entity, which is not a public agency, but which has been vested with police powers by the State of Illinois, and which: 1. would be eligible to request or provide law enforcement I utual aid, and, 2v has agreed with (LEAS, under the provisions of this LEMAA, to be anon -member affiliate and abide by the provisions of this Agreement applicable to a non-member affiliates. b. Purpose of Non -Member Affiliate Status —While only Public Agencies may enter into this LEMAA and form ILEAS, there exists value to the public agencies forming ILEAS in having non-member affiliates to provide counsel, advice, experience and different points of view with respect to the problems and issues confronted and addressed by the Public Agencies which have formed ILEAS. As well, as situations sometimes call for coordination with entities with Law Enforcement Mutual Aid Agreement Page 15 of 23 police power which are not Public Agencies, advance cooperation, planning, Ncoordination and sharing with such entities remains valuable to the Signatory Public Agencies forming ILEAS. As well, in situations of emergency or disaster and to the extent permitted by law, law enforcement services may be provided or given by non- member affiliates under agreements approved by the Governing Board of ILEAS. c. Participation by Non -Member Affiliate — Anon -member affiliate becomes or remains a non-member affiliate at the sole discretion and pleasure of the Governing Board of ILEAS. • Anon -member affiliate may: 1. send its law enforcement officers to participate in ILEAS- organized training and educational events upon terms and conditions determined by ILEAS; 2. have its representative agent serve, at the discretion of the President of ILEAS and with the advice and consent of the Governing Board of ILEAS, as an ex-offcio Governing Board Consultants 3. at the discretion of ILEAS, provide advice and counsel to ILEAS relative to a mutual aid situation. 4. to the extent permitted by law: (a) and under terms and conditions to be determined by the Goveming Board of ILEAS, enter into agreements permitting peace officers of anon -member affiliate to provide law enforcement services, in an emergency or disaster, to Signatory Public Agencies and utilize ILEAS coordination services. (b) and under terms and conditions to be determined by the Goveming Board of ILEAS, enter into agreements permitting Signatory Public Agencies to provide law enforcement services, in an emergency or disaster, to the non-member affiliate and utilize ILEAS coordination services. • Anon -member affiliate, or its representative(s) may not: 1s represent to any third party or the public at large that it is a "member" of (LEAS or a Signatory Public Agency of ILEAS; Law Enforcement Mutual Aid Agreement Page 16 of 23 2. bind (LEAS, or any of the Signatory Public Agencies to this LEMAA, to any form of an agreement of any sort or kind, 3. disclose to any third party or the public at large: (a) the discussions to which its representatives may be privy at any Governing Board meeting, (b) any documents, strategems or other planning activities associated with the business or activities of ILEAS or its Signatory Public Agencies, (c) any information deemed by (LEAS or its Signatory Public Agencies as confidential in nature, with the presumption that, if the information was learned at any meeting or assemblage of ILEAS Directors, Officers or Signatory Party representatives, the information should be deemed confidential. • Anon -member affiliate shall: 1. to the extent that it participates in (LEAS events, maintain liability insurance with a Bests rated A- or better insurance company or a self insurance trust fund in the face or indemnity amount of at least one million dollars ($1,000,000.00) which would provide, inter alia, liability coverage for any activities in which the non-member affiliate might engage. 2. advise any individual, who will be representing the non- member affiliate, of the terms and conditions of non-member affiliate status and direct that individual to act consistently with those terms and conditions. 3. to the extent determined by the Governing Board of (LEAS, pay appropriate dues for anon -member affiliate. d. Evidence of Participation as Non -Member Affiliate —Upon the endorsement of approval by the President of ILEAS' Governing Board of an application for non-member affiliate status, the incorporeal entity applying for non-member affiliate with ILEAS shall become a non-member affiliate with ILEAS. 1. The granting of non-member affiliate status with ILEAS may be revoked at any time and for such reasons as the Governing Board sees fit in its sole discretion and choice. Law Enforcement Mutual Aid Agreement Page 17 of 23 2. Nothing associated with the granting of a status as a non- member affiliate shall be deemed to create a partnership, joint venture, or any other legal combination of entities, including but not limited to, any principal/agent status by or between the non-member affiliate and either ILEAS or a Signatory Public Agency. 7. Additional Provisions a. Application of Law and Venue Provisions -This LEMMA shall be governed by, and interpreted and construed under, the laws of the State of Illinois. The exclusive venue for the enforcement of the provisions of this Agreement or the construction or interpretation of this Agreement shall be in a state court in Springfield, Illinois. b. Compliance with Laws -All Signatory Public Agencies to this LEMAA agree to comply with all federal, state, county and local laws and ordinances as well as all applicable rules, regulations, and standards established by any agency of such governmental units, which are now or hereafter promulgated insofar as they relate to the Signatory Public Agencies' respective performances of the provisions of this LEMAA. c. Lack of Waiver -Acceptance of partial performance or continued performance after breach of this LEMMA shall not be construed to be a waiver of any such breach. d. Status of a Signatory Public Agency —Nothing contained within this LEMMA shall be deemed to create, or be interpreted to intend to create, a joint venture, partnership or any other sort of legal association or combination of entities as between the Signatory Public Agencies to this LEMAA or as between (LEAS and any Signatory Public Agency to this LEMAA. Each Signatory Public Agency to this LEMAA is acting in its own individual capacity and not as the agent of any other Public Agency which is created by this or any other counterpart copy of this LEMAA or which is a Signatory Public Agency to this LEMAA, e. involuntary Termination of Participation in ILEAS —Under terms and conditions established by the Board of Governors of (LEAS, a Signatory Public Agency may have its participation in this LEMAA involuntarily terminated. The terms and conditions shall describe those situations where such involuntary termination may occur and Law Enforcement Mutual Ala Agreement Page 18 of 23 the process to be followed to make the determination as to whether involuntary termination shall occur. f. Immunities -With respect to ILEAS and each and every Signatory Public Agency to this LEMAA, becoming a Signatory Public Agency to this LEMAA or performance under the terms of this LEMAA shall not be deemed to waive any governmental immunity or defense to which the Signatory Public Agency or ILEAS would otherwise be entitled under statute or common law in the absence of this LEMAA. g. No Third Party Benefciary -This LEMAA is not intended nor expected to confer upon or entitle any person or entity, other than ILEAS and the Signatory Public Agencies to this LEMAA, any information, benefits, advantages, rights or remedies. It is expressly understood and agreed that enforcement of the terms and conditions of this LEMAA, and all rights of action relating to such enforcement, shall be strictly reserved to ILEAS and the Signatory Public Agencies to this LEMAA and nothing contained in this LEMAA shall give or allow any claim or right of action by any other or third person or entity (including, but not limited to, members of the general public) based on this LEMAA. It is the express intention of ILEAS and the Signatory Public Agencies to this LEMAA that any person or entity (other than ILEAS and the Signatory Public Agencies to this LEMAA) who may be deemed to receive services or benefits under this LEMAA shall be deemed to be only an incidental beneficiary to this LEMAA. h. Paragraph Headings -The captions and headings used in this LEMAA are only for convenience of reference and the organization of this LEMAA and shall not be construed as expanding, defining or limiting the terms and provisions in this LEMAA. i. Severability - If any part, term, or provision of this LEMAA is held by the courts to be invalid, unenforceable, contrary to law or in conflict with any of the laws of the State of Illinois, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the Parties to this LEMAA shall be construed and enforced as if the LEMAA did not contain the particular part, term, or provision held to be invalid, unenforceable, contrary to law or in conflict with any law of the State of Illinois. Law Enforcement Mutual Aid Agreement Page 19 of 23 j. Parol Evidence and Prior Mutual Aid Agreements - This LEMAA constitutes the entire agreement between the Signatory Public Agencies concerning this LEMAA's subject matter, whether or not written, and may not be modified except as otherwise provided herein. • As between Signatory Public Agencies, this LEMAA supersedes, in its entirety, the Prior Mutual Aid Agreement concerning its subject matter. • As between Signatory Public Agencies to this LEMAA and Prior Signatory Public Agencies who have not executed this LEMAA, this LEMAA does not supersede the Prior Mutual Aid Agreement. • Nothing contained herein shall be deemed to affect other Mutual Aid agreements that a Signatory Public Agency to this LEMAA may have executed. k. Amendments — As it may be desirable, from time to time, to amend this LEMAA, this subsection shall govern that process. In the event that one or more signatory public agencies wishes to propose an amendment to this LEMAA, such signatory public agency(!es) shall communicate the proposed amendment to the Governing Board in the form of a resolution as to which there can be a vote for the resolution or against the resolution. No resolution may come to a vote unless at least ten (10) then -current signatory public agencies (including the signatory public agency(ies) proposing the amendment) endorse their written desire to have a vote on the resolution. In not less than 30 days nor more than 180 days after receipt of the proposed amendment with the requisite minimum of ten (10) endorsements, the Board shall communicate the proposed amendment to all then -current signatory public agencies to the LEMAA together with the date and time by which the signatory public agency must cast its vote for or against the resolution. Each then -current signatory public agency is entitled to one vote. The vote of the signatory public agency should be sent to whomever is the Executive .Director at the time of the cutoff for receipt of the votes and such votes may be sent by letter, fax or email but may not be communicated orally (in person or by telephone). The sender assumes all risk that the communication of the vote will not be received in time so early voting is encouraged. The cutoff date and time for the vote to be received by the Executive Director must Law Enforcement Mutual Aid Agreement Page 20 of 23 not be sooner than fourteen 14 days after the Board has sent out its communication that an amendment has been proposed. The Executive Director shall be the sole individual to determine if the vote was received in a timely fashion in order to be counted and all votes shall be tallied within one day after the date when the voting was terminated. The resolution shall carry if the votes in favor of the amendment constitute greater than fifty percent (50%) of the total votes cast and shall fail if the votes against the amendment constitute less than or equal to fifty percent (50%) of the total votes cast. If the resolution carries, unless the resolution, by its terms, provides for a later date when it would be effective, the amendment is effective upon the determination by vote tally that the resolution carried. As soon as reasonably possible after the results of the voting have been determined, the Executive Director shall communicate the results of the voting to all then -current signatory public agencies. 1. Notices -Notices concerning the withdrawal of a Signatory Public Agency from the terms and conditions of this LEMAA under Section 5 of this LEMAA shall be made to (LEAS at 1701 E. Main St., Urbana, Illinois 61802. Notice of any alleged or actual violations of the terms or conditions of this LEMAA shall be made to ILEAS at 1701 E. Main St., Urbana, Illinois 61802 and each other Signatory Public Agency to this LEMAA who is alleged to have committed the alleged or actual violation of the terms or conditions of this LEMAA. m. Counterparts -This LEMAA may be, and is anticipated to be, executed in counterparts, each of which shall be deemed to be Cl" original of this LEMAA. Balance of this page is intentionally left blank before the signature page. Law Enforcement Mutual Aid Agreement Page 21 of 23 In Witness Whereof, the Signatory Public Agency designated below enters into this LEMAA with all other Signatory Public Agencies who have signed or will sign this LEMAA pursuant to legal authorization granted to it under the Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) and the final approval required of an entity such as the undersigned Public Agency. Public Agency Name By: Legally Authorized Agent Printed Name: Title: Date: State of Illinois ) ) ss County of ) after being duly sworn on oath, deposes and states under penalty of perjury that he/she is the duly authorized agent for the Public Agency shown above, that he/she has read the cover letter accompanying the LEMAA in its entirety, that the entity shown above the "Public Agency Name" line, above, is a Public Agency within the meaning of 5 ILCS 220/1 et seq. and that he/she signs this document pursuant to proper authority granted by that public agency. Notary Public My Commission Expires: Office of the Mayor Susan Low, Mayor McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: April 21, 2014 TO: McHenry City Council FROM: Susan E. Low, Mayor RE Reduction in number of active Class G1 liquor license from seven to six ATT: Ordinance The Class G1 liquor license for Asi es mi Pueblo restaurant located 4305 West Elm Street expired April 30, 2014. After several attempts by staff to contact the owner in the form of telephone calls, U.S. mail, and two hand -delivered notices, the owner of the business has not contacted the city or expressed a desire to hold a liquor license. The restaurant remains open for business however sale and service of alcohol is no longer permitted. As a result, the attached ordinance is required to reduce the number of Class G1 liquor licenses from seven to six. The Illinois State Liquor Control Commission has been notified Asi es mi Pueblo, Inc. no longer holds a local liquor license. If Council concurs, it is recommended to approve the attached ordinance as presented. ORDINANCE NO, 14- AN ORDINANCE Decreasing number of Class GI Liquor Licenses (Asi es mi Pueblo) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAIl�TED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Section 4-6(7) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "Gl" Liquor Licenses from seven to six. SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 19th day of May 2014. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: May 19, 2014 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/Wine permit requests. FOR COUNCIL MEETING ON May 19, 2014. Beer/wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 05/31/14 L King/PD 333 S Green St, McH 06/21/14 Steve O'Halleran Grad 606 Hilltop Blvd, McH 06/29/14 Kelly Winkelman Bday 4901 W Glenbrook Tr, McH 08/17/14 Michelle Stasiak Fam 624 Kresswood Dr, McH 08/23/14 Roman Bello Fam 3816 Main St, Apt 10, McH 08/24/14 Joe's Wish/Ruiz 2108 Orchard Beach Rd, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 05/31/14 L King/PD 333 S Green St, McH bouncy house, grilling 08/16/14 Kevin Foster 08/24/14 Joe's Wish/Ruiz TConaway\pic perm list.doc 3203 Skyway Dr, McH 2108 Orchard Beach Rd, McH band show w/live bands set up night before, music, arts, crafts, games, vendors food vendors, tents, tables, chairs Contact Person: �=- 'a , i .: Company/Organizati,pn;_��; City/State/Zip; McHENRY PARK FACILITIES L USE ANA/OR BEER/WYNE APPLZCA'I'ION of PICn1C:_ V ���r� �Z/���/ f �� ��.- _Address: �! �� Tom, �� _ Home Phone:�l'.� _ ���- ��, j•��Worlc/Cell Phone � : 3 _��..__��_ Park: ❑Knox Park (A only) `terser Park ❑Veteran's Memorial Park Area: ❑ Shelter A Sheli�r B ❑ Shelter C r.� Oilier: _ __ ___ _____..._._� a_-- ... . Arrival Time: /C�.(�?� ,Departure Time: � Total Number Attending: —ram-_ __ F�lsifj�illg ([ltG'12(i(Xi1Ce i211lr1b6rS WiCI Y�S'lll/ il? IOSS Of CCG'J10s11. Groups over 500 must obtain additional: ❑ dumpsters ❑portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief description of event (co parry picnic, c rshow, craft sl ow, we ding, etc ): (��.1� - _ -'-����-1C' �, List all activities to be held:_ �- _ ��J_t1�- �r�.�<<__ �, ._' � ( r� ._ •- . _� Items brought into ark site: ❑Table �, ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast Q=Other ��'r'7a� /v C� f`�_:l �r C _�° ❑ Tent: Location In Park:_ __Size: Tent Staked: ❑yes ❑ no ELECTRICAL • FUR TENTS ❑APPLICANT' TO CALL JULIE (C-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock %%%%%%%%%%%]f%%%*SC%*%%%%Y%%%%%%%%%%%%%lY:�%%%)Y'K%%%%%%%%%%%%%Y%%IF%Y%%%%it %'iCT%%s: %%'±e 'k '%i[:�%iC%%%X%%it �'<%H%it %'if %X XXit �F %i<1f%i: Will beer/wine be present::t�Yes ❑ No IF YOU CHECK + YES, PLEASE ANSWER QUESTIONS i3ELOW: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought in o th City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)����.�w� ��s? wU l I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McI-Ielu•v park, pt.n•suant to this application will be sold., it being understood that the sale of beer/wine under this pel•mit issued pursuant to this application is expressly prohibited. I have read and will comply with the City oi'Mci-leery Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising from the use of the park propetty. I also understand that not complying with the Park Permit rules will result in loss of deposit. ., e ___ , l �. _, Signature: �' _ +13 1,�,�,/Y; , � / r �.-��'1`( ! � - Date: � � ' `�- Health permits'are requirec> bylaw f'or concessions an.tl catering. Please make arrangements to obtain permits. NOTE: Approval will be'basedon the items listed above. Any other requests are subject to further approval. Restrictions: %%%%*%%*��**%%%%�%%%%�,r%%%%�:%�%*%*%*%•r.�;**�%F R OFFiC'E LJSE ONLY��%%,t%�%�%„%�•xx%,t%*,:%�:�%%%�%%x�%Kxx,rxxxx,:*K%,tK::,r%x%%,r Reservation Fee; $ — � Date Paid:_ Initials:___,•__•__ Deposit Fee: $ __�_.•____ Payment: ❑Cash ❑Check ❑Charge Total Fee: $ Submitted to City Council:_��%,��o��/L Confirmation Sent: _Cnitials:_ City Council Approval; __ parks\forms\picnic forms\special use and beer and or wine application �D 'D- t MCHENRY SPECIAL USE AND/ Contact Person: ARK F�p )R BEE) APPLICA I WIN Date of Picnic Company/Organization:_ _Address: IUVIJ l�� t �t vvi �L Phone: "'���_�? City/State/Zip: i Home - Park: ❑ Knox Park (A only) ,cN etersen Park Area:Shelter A ❑ Shelter B Arrival Time: i5 Departure Time: ❑ Veteran's Memorial Park h ter C r.� Other: Total Number Attend_ing:--L� Falsifying attendance numbers will result in loss of rlepnsat. Groups over 500 must obtain additional ❑ dumpsters portable toilets Water, electricity and restrooms are avail cnic, car show, craft show, wedding, etc.): U Brief description of event (com List all activities to be held:., Items brought into ❑ Other_ sites. Knox Park A has a portable restroom. te: ❑Tables ❑ Cha.irs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast ❑ Tent:-oocation In Park:_ ____.._Size:_ Tent Staked: ❑yes ❑ no EV�CTRICAL rOR TENTS ❑ APPLICANT TO CALL JULIE (I-800492-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be present,: i'es ❑ No IF YOU CHECK + YES, PLEASE ANSWER QUESTIONS BELOW: . Indicate amount of beer/wine to be brought into the Indicate the number 0 beer/wine permits denied City Park under this permit on above date (number of wine b ties, beer cases, beer kegs, etc.)� r� I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising fi•om the use of the park property. ILLalso understand that not complying with the Park Permit rules will result in loss of deposit. Signature: �AiV' �i�X.LI✓ Date: �� S Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. OFFICE USE ONLY%a%�;%,txx%%%�:%x %%*>:%+%*%�:*%%%x�:*K�Kx%%*x%�:,:,��•r.� *: Reservation Fee: $ �-� — Date I'aid:.�O� �x Initials:�Tl-�-.1=—=- Deposit Fee: $�_�_.. Payment: ❑CashChec ❑Char, e Total Fee: $ Submitted to City Council:• Confirmation Sent: _ Initials:_ City Council Approval; parks\forms\picnic forms\special use and beer and or wine application Contact. Person; IVICHENKY PARK FACILITIES SPECIAL USE AND/OR BEER/'WINE APPLICATION Date of Picnic:_ Company/Organization:_ City/State/Zip: Ma �L t�� Mille Phone:.gj � � ��j _g al(35 Work/Cell Phone: � �D�2(05� Park: ❑Knox Park (A only) ❑Petersen Park Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C u Other: Arrival Time: ^ j _ Departure Time:. _ Total Number Attending: Falsifying attendance numbers will result In loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief description of event (company picnic, car show, craft show, wedding, etc.): List all activities to be held: Items brought into park site: ❑Tables ❑Chairs ❑ Benche Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast ❑ Other ❑ Tent: Location [n P ELECTRICAL FOR TENTS TO BE LOCATED ❑ APPLICAN�TO tze: 1,L J�JLIE (1-800-892-0123) ❑ NO ELECTRIC: Shamrock Tent Staked: ❑yes ❑ no %%%%%%%%%%%%%%%%%%%%%%%r.%r.%•%%%%%%%r. %%%%%%%T%%%%%%%'A%%%lF%%%%X%%Y•kX%%%'IC%'k'%%%%lit is lY%%k%>t%%it%%%%%%%%x%%%%%•K >': >�:X%ft%>: Will beer/wine be present:�Yes ❑ No IF YOU CHECK. D YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied �. Indicate a.rnount of beerlwine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)Qt 3 Cq5:P,5 _ I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brot.rght into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of MCHetlt'v park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read andunderstand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: X)PXa, [A J.I /YtJ Date:_ Health permits are A 1Vuired by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE De osit Fee: $ __ p •�� - `cam -- _ Payment: ❑ Cash eck ❑ Charge Total Fee: $_� Submitted to City Council: Confirmation Sent: _Initials:• City COLrnCil Approval; _ parks\forms\picnic forms\special use and beer and or swine application AND Contact Person; K9,il lt�\ (u/DI Company/Organ.izat City/State/Zip: 16 h MaMNRY PARK FACILITIES L USE AND/OR BEER/'WINE APPLICATION ome Phone: q)15�� l�o ^— Park: ❑Knox Park (A only) ❑Peteen Park Area: o Shelter A a Shelter B Arrival Time: _ Departure Time: rs icnic:_ ( o Cell Phone: 5 66I YC9X ❑ Veteran's Memorial Park ❑ Shelter C iher: __• __•_.___ Total Number Attendin Falsifj�irrg �tttendcrnce numbers will resarlt iu loss of �lel�osit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park Ahas a porta/ble restroom. Brief description of event (company picnic, car y how, craft showrwedding, etc.): List all activities to be held: C iWr !�°�G7ii rim Items brought into park site: ❑Tables ❑Chairs ❑Benches a Carnival Rides�Music ❑Animals ❑Catered Pig Roast ❑ Other ❑ Tent: Location In Park:_ _ Size: _Tent Staked: ❑ yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (I-800492-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock C%%%1%%%%%%*%%%%%%%*%%*%',%Y%T'%%XS<%1tY%�.if%%i�%%%%%%Y.%%%*%%,%y%%%X'%%%%%%%%%%•iC%%%%'{C%%%'X %%K'it%�C%X1�X%%iC%'X%HH%%%i: %Xi'iC%s: Will beer/wine be present: ❑Yes ❑ No Ir YOU CHECKED PEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied XPark I icate amount of beer/wine to be brought into the City Park under this permit on above date ( of wine bottl , beer cases, beer kegs, etc.) I agree that all the beer/wine contall be remov d by applicant or placed in proper containers on site on the permit date and that no underage or intoxicn will e allowed to consume any of the beer/wine brot.tght into the City of McHenry park under this permit. I at n of the beer/wine allowed in the City of McI Cenry park, pursuant o this application will be sold, it being undth• the e of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have rill comply 'th the City of McHenry Park Permit rules. I have read and understand the rulegulations that ha. been set forth bythe City of McHenry regarding the.Special Use and/or Beer/Wine Applicationill assume responsi ' ity for any loss, damage or liability arising from the use of the park property.I also understanot complying with the Park Permit rules will result in loss of deposit. Signature Date Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY,�a%�x,�x%%,�,:s•x%x%%*,r*�:%%*%*x,�K�KKxr•�%%xx,r�rxK,:>:>:K�:�:�;�:o: Reservation Fee; $ __ Deposit Fee: $� Total F Confirmation Sent: _Initials: ee: lnitials:_, Payment: El Cash ❑Check ❑ Charge Submitted to Cit}Council: �t�L(.� City COLInCII Approval; Date Paid: parks\forms\picnic ftirmslspecial use and beer and or wine application MCHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: %f ?/ L `7 >° LL'e. �5'T SIA..Date of Picnic:_c000lf-M�J Company/Organization:. _Address: w00 rD City/State/'Lip: Home Phone �S �S3 y7� Z Work/Cell Phone: Parlc ❑Knox Park (A only) Petersen Park ❑Veteran's Memorial Park Area: ❑ Shelter A KShelter B ❑ Shelter C I:J Other: Arrival Time: l .00 _ Departure Time: r C) 0_ Total Number Attending:fo Fnlsifj�rrtg nitenclance nirnzGers wiCl resrr.lt i�a loss of rle��osit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief desct•iption of event (company picnic, car show, craft show, wedding, etc.): List all activities to be held: Items brought into park site: ❑Tables ❑ C11a.irs ❑ Other ❑ Tent: Location In Parlc ELECTRICAL o Carnival Rides ❑ M.usic ❑Animals ❑Catered Pig Roast rze: FOR TENTS ❑APPLICANT TO CALL JIJLIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Tent Staked: ❑yes C7 110 ie it k':**�•�•ktk•*ie F ie �e•k ie it 9eK kat••kr.xr.xx9r•k ix ie 'c•ier,ie**�K��r•xxxl ic•k ie ;••k:F:kr.�r.•kxx:r,•kic:Fxx4 ie a'.•Fx x>e 4 at•r.ir*xxie+'c iexie ie iexie ri•s'e r.xx•xxxx>: ,F ie ie iexr: Will beer/wine be present: Yes ❑ No IF Y()U CHECKED YES, PLEASE ANSWER QUESTIC)NS BELOW: Indicate the number of beer/wine permits.denied Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc,). � c,&zP o I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, darnage or liability arisin() from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: j � Date � j Health permits are required by law f'or concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: t,��**��**�����:�•x��,r����,r��*�:•x,�,��^t�*x�:�;•x**xFOR OFFICE CJSEONLY�,�;�x,t��K�K„•xa•,�FY�*�K��:�*�K�*�;,•;��KK��:K*K�,:��Kxx,*r,•r,�,tx Reservation Fee; $ L_ _ Date Paid:.._ Initials:,_ Deposit Fee: Payment; ❑Cash heel: ❑ Charts Total Fee: $ , } `� —� Submitted Cit y t � Council; Confirmation Sent: _Initials: City Council Approval: _ parks\forms\picnic forms\special use and beer and or wine application McHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact. Person: Company/Organization: City/State/Zip: ( i iC.-1 Q T= <,r L l%J1I I�ho Park: ❑_Knox Park (A only) � Petersen Pa1-Ic Area: — 4 Shelter A ❑ Shelter B Arrival Time: V %:q 19 _ Departure Time: r Falsifying attenrCance nccmGers will result ira loss �f rlepn.sit. Groups over 500 must obtain additional: ❑ dumpsters ❑ Water, electricity and restrooms are available at all si Brief description of event (company picni List all activities to be held: Gate of Picnic r Work/Cell Phone:c�.� '_ C ❑ Veteran's Memorial I'a1•k Shelter C c3 Oder: ,�T�al Number Attending: le toilets ox Park A has a portable restroom,• show, craft show, wedding, etc.): d Items brougllt into park site: ❑Tables ❑ Cha.irs ❑Benches ❑Carnival Rides 1�Music ❑Animals ❑Catered Pig Roast ❑ Oth.ei ❑ Tent: Loeation ELECTRICAL:-' FOR TENTS TO BE:EOCATED rze: ❑ APPLICANT TO CALL ,IULIE (1-800-892-0123) ❑ NO ELECTRIC, Shamrock "Pent Staked: ❑yes C] 110 if %%%it %%%%%%it %%%%%%%%%%%%%%%%%%%%%%:� %%%%'k%•k it %%%%%][ :� %%%%%%%%%%%%it %%%•it :� %if >: �: %%%%:. W'rlI beer/wine be present: ❑Yes ❑ No IF YOU CIZECIC +� YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied —. Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.).G I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising front the use of the park property. I also understand that not complying with the Park Permit rules will result ill loss of deposit. Signature: Date:__ Health permi s are required ey law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: %�%kk•k%k��***�%%�%%%%%%%��%%%%%%*�%%%�;�;�%%%FOR OFFICE USE Reservation Fee: Deposit Fee: $ �- Payment: ❑Cash ElCheck have Total Fee: Submitted to City Council• Confirmation Sent: _ Initials:_ City Council Approval:-�L r parks\formslpicnic forms\special use and beer and or wine application McHENRY PARK FACILITIES.- SPECIAL USE AND/OR BEER/WINE APPLICATI®N Contact Person:.�7/�'/ii/.2�n� . Company/Organization: ���5 ��5. /�f �p 2l® Date of Picnic: �%! �7 �°-� /`� City/State/Zip: Nl.c l-�Hry � �L�O SU Home Phone: �/bJ �75 /O it Work/C-e�N Phone: �l�S �i�S�37(�C3 Park: ❑Knox Park (A only) ❑Petersen Park dVeteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑Other: _ Arrival Time: iJ;, 3�%I�t`-( Departure Time: '2 p,� . Total Number Attending: J�CO ���V r- �'ir^9 e: iIS-,S,�:Y Falsifying attendance numGee�s wild resrclt in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑portable toilets Water, electricity and restrooms are available at all sites Brief description of event (company; picnic, car show, craft show, wedding, etc.): List all activities to be held:Muslc. �2iz:.rs; ernL'�s, a�ay,-,�4� �/�s���vs � Items brought into park site: Q'Other $•� � • i�t �:� Knox Park A has a portable restroom. ,-a �, �, � ��� � �s ©-etiairs Winches ❑Carnival Rides r�-Pvlusic ❑Animals a Catered Pig Roast,. �Te7rt: Location Iii Park:-_h�:sh ����.�� ���>f Size: � X 3C Tent Staked: � ❑ no ELECTRICAL ser�p,u-��h� e�r-�9 FOR TENTS ra /APPLICANT TO CALL JULIE (1-800-892-0123) TO BE LOCATED .� ❑ NO ELECTRIC: Shamrock. �v'�r/�Lteyi�e �r�� s�� �yrrt�tl�,ar7�7/ r, r. r. �: r,. *r. r. r, o'c �F r. >F xr. r. r. r. r, r. a; * x r. r. r, d: r. �; r, xr, x r, r...�.. r, kr, r, is r. r. ie r. kr. r, r. r. r, �: 9: r. r." xr. is r is r. i�-. >: r, �r. ���x�r. xr.��x �. is �', r i-. �': is r, r,�� is r. r. r, r. r, is 'Will beer/wine be present: des ❑ No IF YOU CHECIKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer%wine permits denied � .Indicate amount of beer/wine to'be broutrht unto the // Cj 1�'rQIS'd U (;.�5 t5 a�jzI1�L7�v�CUG� City Palk under this permit on above date (number of wine bottles, beer cases, beer kegs, etc. �- � . ua� I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that i�o underage or intoxicated person. will be allowed to consume atiy of the beer/wine brought into the City of Mcl�enry park under this permit: I agree that none of tl7e beer/wine allowed in the. City of McHenry park, pursuant to this application will be sold., it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules; I have read and understand the rules and regulations that have been set forth by the City of McHemy regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for. any loss, damage or liability arising from the use of the park property. [also understand that not complying with the Parl. Perii7it rules will result in loss of delx�sit. Signature:-�! � � (�w�9�� � Date: �� �� Health per its�uired by law f r concessions. and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any ofher requests are subject to further approval Restrictions: :x�*����:�:xrK�Y*xr�:r�r*,:x�:,t.�:�:x�rxx�rr*�r.'���:OROFFICEUS�ONLIi*r+r�:,•:x>:xx>:YrrKr+�• �:r�,•:F,:,;,:Y�:Y�x:�;;r/�/UV/ Reservation Fee: $ t�'°�--(7,J� _ Date Paid: `��Z /� Initials: Deposit Fee: $ v �'.. Payment: ❑Cash f�heck ❑ Char�e,�) Total Fee: $ �,�-� :�, Submitted to City Council:'-� •.��.�� Confirmation Sent: Initials: City Council Approval parks\forms\picnic forms\special use and beer and or wine application REGULAR MEETING March 3, 2014 Mayor Low called the regularly scheduled March 3, 2014 meeting %J the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Blake, Wimmer, Peterson and Condon. Absent: Alderman Schaefer. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Public Works Schmitt, Director of Finance Lynch, City Attorney McArdle, Chief of Police Jones, Engineer Pieper and City Clerk Jones. Absent: Deputy City Administrator Martin. Mayor Low introduced Ben Miller. Mr. Miller is a Boy Scout working on a Citizenship Merit Badge. Mr. Miller led the Council and audience in the Pledge of Allegiance. PRESENTATION OF A PROCLAMATION HONORING THE MCHENRY GARDEN CLUB 10T" ANNIVERSARY Mayor Low read a Proclamation honoring the McHenry Garden Club 10th Anniversary into the minutes. PUBLIC INPUT SESSION No one signed in to speak at Public Input Session. CONSENT AGENDA A. Authorization to advertise for bids for construction of Miller Point Pier for an anticipated project cost of $50,000 in Tax Increment Financing Funds; B. Approval of Park Facilities Special Use/Picnic Permits; C. Approval of January 20, 2014 Regular City Council meeting minutes; D. Approval of February 17, 2014 Regular City Council meeting minutes; and E. Approval of List of Bills ADAMS ENTERPRISES INC, R 2,793.06 ADAMS STEEL SERVICE INC 35.42 ADVANCED AUTOMATION AND 8,936.27 ALHEIT, JEFF 86.45 APWA 322.00 APWA CHICAGO METRO CHAPT 30.00 ARAMARK 185.93 ASAP GARAGE DOOR REPAIR 105.00 AT&T 1,815.84 AT&T LONG DISTANCE 189.29 BIRK, ADRIANA 281.54 BONNELL INDUSTRIES INC 39.12 BUSS FORD SALES 396.99 CARDIAC SCIENCE CORP 1,559.17 CARMICHAEL CONSTRUCTION 1,210.00 CENTEGRA OCCUPATIONAL HE 107.80 COLLEGE OF DUPAGE-ACCTS 100.00 CONSTELLATION NEWENERGY 36,652.41 DEWBERRY ARCHITECTS INC 11472,10 DOCUMENT IMAGING DIMENSI 765.00 ED'S RENTAL & SALES INC 386.00 EISERMAN, JERRY 60.00 EX -STINK PLUMBING & SEWE 350.00 FAST EDDIES CAR WASH 230.40 FIRE WAGON HOLDING LLC 1,605.00 FLESCH COMPANY INC, GORD 101.57 FOX VALLEY FIRE & SAFETY 390.00 Regular Meeting Page 2 March 3, 2014 FUTURE LINK OF ILLINOIS 978.64 FW IL MCHENRY COMMONS SH 23,394.57 G IMPRESSIONS INC 20.00 GALLS LLC 65499 GLOBAL MED INDUSTRIES LL 59.00 GRAINGER 72.10 GREGORIO, RYAN 8.00 GROWER EQUIPMENT & SUPPL 41685 HAWKINS INC 61840*61 HD SUPPLY WATERWORKS 77,96 HRGREEN 17,663.70 ILLINOIS ARBORIST ASSOCI 65,00 ILLINOIS FBI NA 75.00 JENSEN SALES CO INC, LEE 48454 DIMS MCHENRY AUTO BODY 323.03 JONES, JOHN 312.64 KELLER AMERICA INC 492650 KIMBALL MIDWEST 577086 KLASEK, ROBERT J 24.00 KOMLINE-SANDERSON ENGINE 858,67 KREASSIG, DANIEL 8.00 LEACH ENTERPRISES INC 118.60 LEXISNEXIS 124450 LILLEENG, MICHAEL D 55.49 MARATHON TOWING 40.00 MARTIN, DOUG 50000 MAXIM CONSTRUCTION CORP 84,879.50 MCANDREWS PC, THE LAW OF 5,175.00 MCCANN INDUSTRIES INC 718.20 MCHENRY ANALYTICAL WATER 1,235.00 MCHENRY COMMUNITY HIGH S 877.00 MCHENRY COMMUNITY SCHOOL 1,243.00 MCHENRY COUNTY RECORDER 250.00 MCHENRY FIRESTONE 810498 MCHENRY POWER EQUIPMENT 135,07 MCHENRY PUBLIC LIBRARY 73.00 MCKEEN, BRIAN J 8400 MENARDS - WOODSTOCK 80,06 METRO DOOR AND DOCK INC 2,350.00 METROPOLITAN INDUSTRIES 158.87 MEYER MATERIAL COMPANY 835.49 MID AMERICAN WATER OF WA 851.60 MIDCO 328.28 MIDWEST HOSE AND FITTING 63.92 MINUTEMAN PRESS OF MCH 4,043.68 MOBILE FLEET SERVICES IN 21579.60 MONROE TRUCK EQUIPMENT I 52.82 MUNICIPAL COLLECTION SER 72031 NCL OF WISCONSIN INC 657.44 NICOR GAS 12,182.57 NORTH AMERICAN SALT COMP 8,850.48 NORTH EAST MULTI-REGIONA 100600 NORTH SUBURBAN WATER 45.00 PALMER, MIKE 110400 PERFORMANCE DIESEL 850.00 PERVAN SOLUTIONS 300.00 PETROLIANCE LLC 31,477,02 PLATINUM HEATING & COOLI 846.00 POSTMASTER MCHENRY IL 2/596067 RATHER, PAUL 8.00 PROSAFETY INC 131435 PROSHRED SECURITY 53,00 PSP-BROOKFIELD 123642 RADICOM INC 257.50 REICHE'S PLUMBING SEWER 200.00 RELIABLE OFFICE SUPPLIES 146643 ROC CONSTRUCTION SUPPLY 180.84 RUSH TRUCK CENTERS OF IL 1,958.62 SECTION 8 DOORS & HARDWA 2,470.00 SPRING ALIGN OF PALATINE 792.64 Regular Meeting Page 3 March 3, 2014 STANDARD INDUSTRIAL & AU 95.00 STAPLES CREDIT PLAN STATE SURPLUS PROPERTY R SUBURBAN BUILDING OFFICI SUNNYSIDE COMPANY 26.99 600.00 250.00 461.03 SYNEK, JENNIFER TOPS IN DOG TRAINING COR 67.00 349.99 ULTRA STROBE COMMUNICATI US BANK EQUIPMENT FINANC 694.65 292.00 VERIZON WIRELESS VIKING CHEMICAL COMPANY WASTE MANAGEMENT OF WI P WATER PRODUCTS - AURORA 2,604.80 12,053.78 100.00 193.20 WENDT, REBECCA ZIMMERMAN, BOB ZUKOWSKI ROGERS FLOOD & GRAND TOTALS 16,385,70 318,179.94 150.00 94.83 FUND TOTALS GENERAL FUND TOURISM FUND ALARM BOARD FUND 105,784.06 1,210.00 390.00 ANNEXATION FUND 2,193.00 MOTOR FUEL TAX FUND TIF FUND RECREATION CENTER FUND CAPITAL IMPROVEMENTS FUND WATER/SEWER FUND INFORMATION TECHNOLOGY FUND TOTAL 8,850.48 2,175.00 1,472.10 15,305970 178,151.93 21647,67 318,179.94 Alderman Glab inquired as to why the City is advertising for bids so early for construction of the Miller Point Pier. He opined it was premature and should wait until construction begins. Deputy City Administrator Hobson stated that Staff is attempting to give boaters a place to dock their boats. City Administrator Morefield noted that the funds have been identified in the CIP and Staff is attempting to address the pier construction, since it might be awhile before development occurs. Alderman Glab inquired whether fees were discussed regarding Item Bon the Consent Agenda, speccally the request by Florian Wisnewski regarding the Saint Vincent de Paul event. Deputy City Administrator Hobson stated the organization has given a great deal to the community and Staff deemed it appropriate to waive the fees. Alderman Glab suggested the Parks and Recreation Committee review fees at a future meeting. He opined the City must remain fiscally responsible. Alderman Condon opined the Saint Vincent de Paul walk supports the less fortunate members of the community and waiving the fees is appropriate. Motion by Condon, seconded by Blake, to approve the Consent Agenda as presented. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. Regular Meeting Page 4 March 3, 2014 CONSIDERATION AND ADOPTION OF A RESOLUTION AUTHORIZING: • EXECUTION OF A PROFESSIONAL SERVICE AGREEMENT WITH FGM ARCHITECTS, FOR AN AMOUNT NOT TO EXCEED $359,000, FOR ARCHITECTURAL SERVICES FOR THE DEVELOPMENT OF A RECREATION CENTER; • EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, FOR AN AMOUNT NOT TO EXCEED $136,000, FOR ENGINEERING AND PROJECT OVERSIGHT SERVICES FOR THE DEVELOPMENT OF A RECREATION CENTER; AND • AMENDMENT TO THE FISCAL YEAR 2013/2014 BUDGET ITEM NO, 400.00.8200, RECREATION CENTER CONSTRUCTION FUND FOR TOTAL EXPENDITURES IN THE AMOUNT OF $495,000 City Administrator Morefield addressed Council stating that the question of a recreation center in the City of McHenry has been a long debated topic. It is one that has been tied to an aquatic option, with the first discussions dating back to 1980, regarding whether to construct a community swimming pool or a recreation center. At the time, the community pool option was chosen and built with Knox Park Pool opening in 1981. The focus then shifted to the possibility A a recreation center. In 1990, the City of McHenry conducted a comprehensive Attitude and Interest Survey of residents to identify programs and facilities desired by the community. A multi -purpose community recreation center was identified as a need and strongly supported by resident responses. In 1995 a full audit of the community and a needs assessment was completed, again illustrating the community's desire for an indoor recreation facility. Planning began that year to investigate the size, location and possible funding source for the facility. The preliminary design called for a 50,000 — 60,000 square foot building that would accommodate a variety of City programs. The facility would potentially be located immediately west of the Municipal Center and south of Knox Park, on land owned by the City of McHenry. In 1997 the measure was presented to Council for a vote with an expansion of the tele- communications tax as a potential funding source. The measure failed by a 3-4 vote, yet the need remained and was recognized. Shortly after, a mechanism was established to divert a portion of developer donations into a dedicated Recreation Center Fund. In 2001, the City placed questions regarding the recreation center on an advisory referendum ballot asking residents if they would like a recreation facility constructed in the City of McHenry. The results left the City in essentially the same position as it began with counted ballots amounting to 52% in favor of the measure versus 49% opposed to the measure. The City then explored the option of partnering with the local YMCA on a shared facility. However, the details and divided revenue between the agencies proved too onerous an obstacle to overcome. As of 2002 the Recreation Center Fund had grown to $4 million and the funding mechanism had expired. No further funds were added to the dedicated account. With no Regular Meeting Page 5 March 3, 2014 partner and an estimated price of over $10 million, the project was shelved. From time to time the project was brought up at the committee level, and most recently discussed at multiple meetings in 2012, regarding the potential to utilize the available funds to construct a recreation center and renovate the now aging community swimming pool. The discussions were thorough and addressed the rising costs of construction, which is deteriorating the accrued money in the Recreation Fund, leading the City once again to attempt to answer the recreation facility question in a manner that would allow for phasing of both a recreation and an aquatic facility on the previously identified City owned property. With an understanding of the dynamics identified above, City Administration, with gratis assistance from HR Green, proceeded to develop conceptualized site plans for the development of a combined recreation and aquatics facility on the 10+ acre property owned by the municipality, just west of the existing Municipal Center parking lot. The thought behind a combined facility is that it could maximize shared space (i.e., parking, restroom/changing facility, public space) and develop a facility that could: 1. Provide a facility that could accommodate consolidated recreation programming (dance classes, group fitness, multi -use rooms) and a fitness area (free weights, weight machines, cardio fitness machines) resulting in recreation services being relocated out of the Municipal Center; 2. Provide a family -oriented aquatics facility to serve the residents of McHenry and attract customers from the surrounding market area; and 3. Provide sufficient opportunities for future expansion of both recreation and aquatics, including the eventual decommissioning of the Peter J. Merkel facility (formerly Knox Park Pool). At a May 13, 2013 Committee of the Whole meeting, Williams Architects presented the conceptual design to Council. Following discussion, Council concurred that Staff should work with HR Green to develop a formal RFQ. An amendment to the Recreation Center Fund and a Professional Services Agreement with HR Green was approved by Council on June 3, 2013. On August 19, 2013, Council approved retaining the services of Dewberry Architects, Inc. (Dewberry), to conduct a feasibility analysis and provide architectural services related to the design and construction of a recreation/aquatics facility. Subsequent to the selection of Dewberry, at the direction of Staff, Dewberry set out to develop a plan for a combined recreation and aquatics facility, based on a total project budget of $8 million. This amount was used as a target under the potential for utilizing the $4 million in the Recreation Center Fund and financing the remaining $4 million through bonds financed with revenues generated by the facility. An important component of Dewberry's scope of work was also to conduct financial pro formas analyzing various facility concepts with the goal of identifying a facility size appropriately to meet the needs of the community, but that could be funded without the need to utilize General Fund dollars. Regular Meeting Page 6 March 3, 2014 At a Committee of the Whole on January 6, 2014, Dewberry presented the results of the feasibility study. The study identified that the development of a combined recreation and aquatics facility was not financially feasible without a significant apportionment of funding derived from revenue other than what is available in the Recreation Center Fund or through facility -generated revenues. Based on this information, a recommendation was made by Dewberry that either a recreation facility or an aquatic facility could be developed with the funding available. Following discussion, it was the consensus of Council to direct Staff to move forward with a process for development of a recreation facility, with a clear understanding that any facility development should be able to be constructed and operated based upon funding available in the Recreation Center Fund and revenues/fees generated from the use of the facility. Following the January 6, 2014 Committee of the Whole and Council direction, Staff set out to gather cost information related to final design, engineering, site development and facility construction with the end result being the consideration of architectural and engineering agreements and the actual construction of the facility. Understanding Council's desire to develop the largest, quality facility in the most time - efficient and cost-effective way possible, Staff solicited and accepted architectural design and engineering proposals from three entities: 1. Dewberry Architects; 2. FGM Architects ( a finalist for the Phase 1 feasibility portion of the project); and I HR Green (who identified that they would partner with an architect for the project. City Administrator Morefield noted that civil engineering for all proposals would be undertaken by HR Green, at the request of City Staff, as HR Green is the City' ) approved contractual engineer and is already familiar with the site characteristics. Staff provided a chart identifying the cost for each of the three entities indicated and the cost if HR Green were to partner or subcontract with an architectural firm for architectural design services. Based on information and extensive discussions between Staff and the firms indicated aboveI it is recommended by Staff that Council consider the approval of Professional Services Agreements with FGM Architects for architectural services and with HR Green for engineering and project oversight services. Staff has spoken with each of the entities indicated above to verify the cost estimates provided and to ensure the scope of services would result in the same outcome. The City's legal counsel has verified the municipality as the legal authority under its Home Rule authority to contract with the existing applicants in the original RFQ process or new contractors, via a vote of two-thirds majority of the aldermen holding office, providing that a Resolution be adopted waiving any applicable requirement of advertisement for competitive bids. Regular Meeting Page 7 March 3, 2014 If Council concurs, it is recommended that a Resolution be approved authorizing: • Execution of a Professional Service Agreement with FGM Architects, for an amount not to exceed $359,000, for architectural services for the development of a recreation center; • Execution of a Professional Service Agreement with HR Green, for an amount not to exceed $136,000, for engineering and project oversight services for the development of a recreation center, and • Amendment to the fiscal year 2013/2014 budget item no. 400.00.8200, Recreation Center Construction Fund, for total expenditures in the amount of $495,0009 Alderman Condon opined that she is pleased the funds are available to move forward with the project and is happy to see the project coming to fruition. Responding to Alderman Santi's inquiry regarding the fee charged by HR Green for review, Chad Pieper of HR Green provided a detailed explanation regarding what is involved in the review process. Responding to Alderman Glab's inquiry regarding how many bids might be received; Chad Pieper of HR Green stated that typically three to five bids would be received. Ray Lee, of FGM Architects stated that it is possible eight to twelve bids might be received; however, three to five would be in the final group considered. Alderman Glab voiced concerns regarding the percentages being paid for engineering fees and architectural services. Alderman Santi inquired about the timetable once construction begins. Deputy City Administrator Hobson stated the project would take approximately nine to twelve months to complete. Motion by Condon, seconded by Blake, approving the Resolution authorizing: • Execution of a Professional Service Agreement with FGM Architects, for an amount not to exceed $359,000, for architectural services for the development of a recreation center; • Execution of a Professional Service Agreement with HR Green, for an amount not to exceed $136,000, for engineering and project oversight services for the development of a recreation center; and • Amendment to the fiscal year 2013/2014 budget item no. 400.00.8200, Recreation Center Construction Fund, for total expenditures in the amount of $495,000 Regular Meeting Page 8 March 3, 2014 Voting Aye: Santi, Blake, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: Schaefer. Motion carried. CONSIDERATION AND ADOPTION OF A RESOLUTION AUTHORIZING CITY STAFF TO SUBMIT AN APPLICATION FOR A PARK AND RECREATION FACILITY CONSTRUCTION GRANT THROUGH THE STATE OF ILLINOIS/ILLINOIS DEPARTMENT OF NATURAL RESOURCES TO REQUEST FUNDING ASSISTANCE FOR THE CITY OF MCHENRY RECREATION CENTER, IN THE AMOUNT OF $2.5 MILLION FOR CONSTRUCTION, ARCHITECTURAL AND ENGINEERING SERVICES Deputy City Administrator Hobson informed Council that the Illinois Park and Recreation Facility Construction Grant Program (PARC) provides grants for disbursement by the Illinois Department of Natural Resources to eligible local governments for park and recreation unit construction projects. The maximum grant amount available per project for the Fiscal Year 2014 grant cycle is $2.5 million. The deadline to submit an application is March 10, 2014. The grant calls for the City to match any potential grant award dollar for dollar. The City has $4 million in the Recreation Center Fund; the application submitted would be for the full $2.5 million grant. If the City is awarded the full amount, construction of the first phase of the recreation facility would be funded without draining the Recreation Center Fund balance. Any grant award would be eligible for utilization for construction costs, as well as any architectural and engineering fees related to the proposed recreation facility. Alderman Wimmer commended Staff on finding the grant. Motion by Santi, seconded by Wimmer, approving a Resolution authorizing Staff to submit an application for a Park and Recreation Facility Construction Grant through the State of Illinois/Illinois Department Of Natural Resources to request funding assistance for the City Of McHenry Recreation Center, in the amount of $2.5 million for construction, architectural and engineering services. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. CONSIDERATION AND ADOPTION OF A RESOLUTION AUTHORIZING: • EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN,_INC. FOR FACILITY PLAN AMENDMENT AND NPDES PERMITTING, IN THE AMOUNT OF $61,270; • PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN. INC. FOR WASTEWATER TREATMENT FACILITY CONSOLIDATION FINAL DESIGN IN THE AMOUNT OF $11325,188; AND Regular Meeting Page 9 March 3, 2014 • AMENDMENT TO THE FISCAL YEAR 2013/2014 BUDGET ITEM 580.00.8500, UTILITY IMPROVEMENTS FUND, FOR TOTAL EXPENDITURES IN THE AMOUNT OF $1,386,458 Director of Public Works Schmitt reiterated to Council that at the February 17, 2014 City Council meeting, Council directed Staff to request a Professional Services Agreement with HR Green for engineering and design regarding consolidation of the Central Wastewater Treatment Plant and the South Wastewater Treatment Plant. Schmitt noted there are two Professional Services Agreements from HR Green for the consolidation final design engineering. The Facility Plan Amendment (FPA) and National Pollutant Discharge Elimination System (NPDES) Permitting Agreement is separate from the Final Design Agreement because the State Revolving Loan Fund (SRF) will not cover these costs. An FPA and NPDES are required by the Illinois Environmental Protection Agency (IEPA) to consolidate operations of the wastewater treatment plants. The FPA/NPDES agreement includes: • Facility planning preliminary design; • FPA report preparation; • Quality assurance/quality control of the facility planning process and final report; • NPDES Permit Applications; and • Facilitating a Public Hearing on the proposed modifications to the NPDES permits. The professional services fee for this agreement is the lump sum of $61,270. The Wastewater Treatment Facility consolidation final design agreement includes: • Project meetings, • Project management; • Funding assistance • Permitting and regulatory coordination with the IEPA; • Surveying and geotechnical investigation; • Coordination of City Staff review at 30, 60 and 90% completion of design work to include reviews of the civil/process design, architectural design, structural design, electrical/control system design, mechanical design, force main design; and • CWWTP demolition. The professional services fee for this agreement is a lump sum amount of $1,325,188. This amount must be available immediately for the project, but is reimbursable once the SRF funding is awarded. Director Schmitt noted that the final design agreement does not include bidding services as the SRF considers the bidding process to be part of the construction phase engineering. Regular Meeting Page 10 March 3, 2014 Alderman Santi expressed concern regarding the pricing and expense of the project. He stated that he is confident in the professionalism of HR Green and cognizant of the size of the project, but would like to see costs as low as possible. Alderman Glab opined there should be make certain the best pricing is achieved. more bids obtained for a project of this size to Alderman Peterson stated he is pleased to see the project moving forward after such an extended period of time. Alderman Condon stated she is cognizant of Alderman Glab's concerns; however, HR Green has worked with the City over an extended period of years and is familiar with the project and the system. She opined that bringing in a new engineer at this point in the project would likely not be cost effective and would ultimately lead to additional expenses. Motion by Condon, seconded by Peterson, approving the Resolution authorizing: • Execution of a Professional Services Agreement with HR Green, Inc. For facility plan amendment and NPDES permitting, in the amount of $61,270, • Professional Services Agreement with HR Green, Inc. for wastewater treatment facility consolidation final design in the amount of $1,325,188; and • Amendment to the Fiscal Year 2013/2014 budget item 580.00.8500, Utility Improvements Fund, for total expenditures in the amount of $1,386,458. Voting Aye: Blake, Wimmer, Peterson, Condon. Voting Nay: Santi, Glab. Absent: Schaefer. Motion carried. CONSIDERATION AND ADOPTION OF A RESOLUTION IN SUPPORT OF THE FOX WATERWAY AGENCY City Attorney McArdle informed Council of a movement, in the form of Senate Bill 2696, proposing the dissolution of the Fox Waterway Agency. The Council has been asked by the Fox Waterway Agency to consider the adoption of a Resolution in support of the Agency. Mayor Low stated the Fox Waterway Agency (FWA) was created in 1984 with a sunset provision in 1994. The voters overwhelmingly voted to retain the FWA in 1994 by referendum. It is believed this agency is the only one in the state that is funded entirely by the users of the system through the purchase of annual stickers. Further, the FWA is mandated to use at least 75% of its income for maintenance of the system (i.e., dredging, flood control, tourism, safety, debris clean-up and water quality). The FWA presently dredges more than 100,000 cubic yards of silt from the system and, after it is dried and pulverized, it is sold to landscapers and other government agencies helping fund the operation of the FWA. Regular Meeting Page 11 March 3, 2014 Motion by Glab, seconded by Peterson, approving the Resolution in support of the Fox Waterway Agency. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low had no Statement or Report. COMMITTEE REPORTS Alderman Condon informed the Council that a Community Development Committee meeting is scheduled on Monday, March 10, 2014 at 7:00 pm in the Alderman's Conference Room. Alderman Blake informed Council that a Public Works Committee meeting is scheduled on Wednesday, March 12, 2014 at 6:00 pm in the Alderman's Conference Room. STAFF REPORTS Deputy City Administrator Hobson informed Council that the Rotary 5K Shamrock Shuffle will begin at 8:00 am on Saturday, March 15 at East Campus High School. Deputy City Administrator Hobson informed Council the McHenry Rotary —Sunrise St. Patrick's Day Community Awareness Parade will be held on Sunday, March 16, 2014. The parade will be staged on Waukegan Road near East Campus High School and culminate at Veterans Memorial Park. Volunteer organizations wishing to participate are asked to contact Georgene Sergeant at 815.347.8675 or sergeanthealth@comcast.net. Deputy City Administrator Hobson informed Council that Wendy's is holding an event on March 131 2014. A portion of the proceeds from sales will be donated to St. Baldricks0 FUTURE AGENDA ITEMS Alderman Glab requested that a presentation be provided by Staff regarding TIF funds. City Administrator Morefield stated that Staff has discussed such a presentation and it will be prepared shortly. EXECUTIVE SESSION Motion by Wimmer, seconded by Santi, to adjourn to Executive Session at 8:52 pm to discuss Semi -Annual Review of Executive Session Minutes and destruction of Executive Session audio tapes, prior to August 2012. Regular Meeting Page 12 March 3, 2014 Voting Aye: Sant!, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. Motion by Wimmer, seconded by Blake, to return to Open Session at 9:01 pm. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. Council returned to Open Session at 9:01 pm. RESOLUTION AUTHORIZING THE DESTRUCTION OF EXECUTIVE SESSION AUD10 TAPES, PRIOR TO AUGUST 2012 Motion by Wimmer, seconded by Blake, approving the Resolution regarding destruction of Executive Session audio tapes, prior to August 2012. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 9:02 pm. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. The meeting was adjourned at 9:02 pm. Mayor City Clerk MCHENRY CITY COUNCIL REGULAR MEETING May 5, 2014 The regular meeting of the McHenry City Council was called to order by Mayor Susan Low at 7:00 PM, Monday, May 5, 2014, in the Municipal Center Council Chambers. Mayor Low asked to call the roll: COUNCIL MEMBERS PRESENT: Aldermen Geri Condon, Robert, Peterson, Richard Wimmer, Geoff Blake, Jeffrey Schaefer, Andy Glab, and Victor Santi. COUNCIL MEMBERS ABSENT: City Clerk Janice Jones. STAFF PRESENT: City Administrator Derik Morefield, Deputy City Administrator Doug Martin, Deputy City Administrator Bill Hobson, Finance Director Carolyn Lynch, Public Works Director Jon Schmitt, McHenry Police Commander Laura King, City Attorney David McArdle, and Executive Assistant Marci Geraghty, PRESENTATION: CHARACTER COUNTS! RECOGNITION AWARD Mayor Low called Alderman Condon to the floor to present the CHARACTER COUNTS! Recognition Awards. Alderman Condon stated nominations were made by Mr. Carl Vallianatos, Vice Principal at McHenry High School West Campus and asked him to come forward and describe the outstanding character exhibited by tonight's recipients: Jody Pohlman, Health Services Secretary for School District 15 who was nominated for her organization in McHenry elementary and middle schools St. Baldrick's activities. Father Paul White, Pastor of The Church of Holy Apostles for his contribution in supporting the St. Baldrick's activities. Georgene Sargeant, Secretary for the McHenry Sunrise Rotary Club, for her efforts in organizing the annual St. Patrick's Day Parade. Mayor Low and Alderman Condon thanked the award recipients and Mr. Vallianatos for their contributions to our community. PUBLIC INPUT SESSION None CONSENT AGENDA Motion by R. Wimmer, second by G. Blake to approve the Consent Agenda as presented. A. Approval to advertise for bids for 2014 Maintenance Crack Sealing program and approval of IDOT Resolution "Maintenance of Streets and Highways by Municipality Under the Highway Code;" B. Award of bid for construction of the Miller Point Pier to Captain Rods, McHenry, IL for $53,750 and a General Fund budget amendment in the amount of $3,750; C. Approval of Public Works Department purchase of a stump grinder through the National Joint Powers Alliance Landscape Equipment Contract #070313-VRM from Vermeer Midwest for amount not to exceed $29,764; D. Approval of temporary use permit for use of Knox Park Barn and waiver of associated fees for annual Jaycees Haunted House October 3 through November 2, 2014; McHenry City Council May 5, 2014 Page 2 of 10 E. Approval of Parks Special Use/Picnic pernuts; F. Approval of As Needed Checks: ARAMARK 225.87 AT&T 50.72 BANKCARD PROCESSING CENT 4,270.55 BARKER, TAMMY AND MIKE M 4,077A0 BARTA, RON 121.30 BAXTER & WOODMAN 156.00 BLAIN'S FARM AND FLEET 139.98 BLUE CROSS BLUE SHIELD O 134,609.72 BUSS FORD SALES 1,162.16 COMCAST CABLE 214.75 COMED 309.29 DIAZ, ANA SILVA 4,077.00 DIRECT ENERGY BUSINESS 20,867,51 FOP UNITS I/II 2,064.00 ILLINOIS STATE POLICE 500.00 KEESEY, TODD AND RACHEL 43077,00 KIMBALL MIDWEST 410.68 LEGALSHIELD 64.75 MTE LOGISTICS 2,075.00 NATIONAL GUARDIAN LIFE 1 42.33 NCPERS GROUP LIFE INS, 192.00 POSTMASTER MCHENRY IL 15200,00 RICHEY, GLENN AND DIANA 45077,00 TRUE, THOMAS 4,077.00 UNITED PARCEL SERVICE 54.37 VISIBLE OUTDOOR ADS 300.00 GRAND TOTALS 18%415.98 FUND TOTALS GENERAL FUND 31,093.78 MCHENRY AREA CHARACTER COUNTS 20,685.00 WATER/SEWER FUND 936.54 EMPLOYEE INSURANCE FUND 134,609.72 INFORMATION TECHNOLOGY FUND 2,0%94 TOTALS 189,415.98 G. Approval of List of Bills: ABRAHAMSEN, IAN 53.78 ADAMS ENTERPRISES INC, R 382.50 ADAMS STEEL SERVICE INC 122.19 ADVANCED AUTOMATION AND 61648.44 ALEXANDER EQUIPMENT COMP 25785,70 AMERICAN SOLUTIONS FOR B 262.50 ARAMARK 397.33 AT&T 1,088.26 BAKER & SON CO, PETER 1,494.79 BANK OF NEW YORK MELLON, 428.00 BOXX THIS INC 108.80 CABAY & COMPANY INC 168.12 CAREY ELECTRIC 184.00 CASEY EQUIPMENT COMPANY 301.32 CHICAGO CHAIN & TRANSMIS 306.61 CHRISTOPHER, DAVID 32.09 CLAVEY'S NURSERY INC 65180,00 COLONIAL FUNERAL HOME 355.00 COMED 439.29 COMMUNICATIONS REVOLVING 10.00 COMPUTER POWER SYSTEMS I 61410.00 CUTTING EDGE COMMUNICATI 31355.00 DREISILKER ELECTRIC MOTO 147.80 EISERMAN, JERRY 192.79 FOX VALLEY FIRE & SAFETY 994.50 FREUND, MICHAEL 80.24 GALLS LLC 54.98 GANDOR, MARK 8.00 GODDARD, CASEY 91.00 GOLD MEDAL PRODUCTS 272.50 GROVE, KELLY 170.63 HAWKINS INC 3,779.74 McHenry City Council May 5, 2014 Page 3 of 10 HD SUPPLY WATERWORKS 162.26 HERITAGE -CRYSTAL CLEAN L 144.05 HOME DEPOT CREDIT SERVIC 13656,41 HOPP, SHELLY 8.00 HRGREEN 29,158.17 HYDRAULIC SERVICES AND R 23356,60 ILLINOIS FBI NA 75.00 ILLINOIS STATE TOLL HIGH 12.86 IN -PIPE TECHNOLOGY COMPA 10,500.00 J G UNIFORMS INC 103.00 KAUNAS, MARJORIE 17.00 KIWANIS CLUB OF MCHENRY 10.00 LEADERSHIP GREATER MCHEN 25.00 LEWIS, PATRICIA 5.00 MACE, DOUG 42.63 MARKS TREE SERVICE & SNO 500.00 MARSH USA INC 100.00 MARTIN IMPLEMENT SALES I 141.76 MCANDREWS PC, THE LAW OF 51175,00 MCHENRY AREA CHAMBER OF 405.00 MCHENRY COMMUNITY HIGH S 762.00 NATIONAL BUSINESS FURNIT 2,374.00 NICOR GAS 1,638.77 NORTH SHORE SANITARY DIS 600.00 PALA, JOSEFINA 110.00 PEPSI BEVERAGE COMPANY 629.00 PETROLIANCE LLC 81435.07 PETTIBONE & CO, P F 2,824.72 PLATINUM HEATING & COOLI 255.00 PORTER LEE CORPORATION 47.50 POWER DMS INC 4,240.00 PRO -TUFF DECALS 560.00 PROSAFETY INC 549.88 PSP-BROOKFIELD 514.50 RAMINREZ, ESTEBAN 156.97 RATHJE & WOODWARD LLC 16.75 REINWALL MARINE SERVICE 4,510.20 RNOW INC 2,279.17 ROC CONSTRUCTION SUPPLY 90.96 ROTARY CLUB OF MCHENRY 249.00 RUSH TRUCK CENTERS OF IL 642.72 SASAK, TODD 2.80 SCHEEL, BRYAN 60.00 SHERMAN MECHANICAL INC 411.85 STANS OFFICE TECHNOLOGIE 73394 STAPLES ADVANTAGE 426.99 TOPS IN DOG TRAINING COR 349.98 TYLER TECHNOLOGIES 93942,92 UNITED PARCEL SERVICE 90.40 US BANK EQUIPMENT FINANC 292.00 USA BLUEBOOK 738.90 AN GALDER BUS COMPANY 10.00 WELCH BROS INC 109.00 WILLIAMS, KELLER 20.50 GRAND TOTALS 1325579.13 FUND TOTALS GENERAL FUND 42,660.57 ALARM BOARD FUND 994.50 MOTOR FUEL TAX FUND 565.08 DEVELOPER DONATION FUND 560.00 DEBT SERVICE-1997A FUND 428.00 CAPITAL IMPROVEMENTS FUND 28,593,09 WATER/SEWER FUND 307259,01 MARINA OPERATIONS FUND 43510,20 RISK MANAGEMENT FUND 100.00 INFORMATION TECHNOLOGY FUND 239553.68 RETAINED PERSONNEL ESCROW 355.00 TOTAL 132,579.13 McHenry City Council May 5, 2014 Page 4 of 10 Mayor Low asked to call the roll: Ayes: Wimmer, Blake, Schaefer, Glab, Santi, Condon, Peterson Nays: None Abstentions: None Absentees: None Motion carried. TRANSMITTAL AND DISCUSSION OF DOWNTOWN TAX INCREMENT FINANCING DISTRICT STATUS. City Administrator Morefield presented the City Council with an update on the status of the City of McHenry Tax Increment Financing District that was established by the Council in 2002. As background, Mr. Morefield identified the TIF projects to date. The first development to receive TIF assistance was Riverwalk Place Townhomes approved in 2003. This construction transformed a vacant parking lot into a quality development and also made it possible for the city to fund boat piers and public utility improvements at the site. In 2007/08 the site of the former medical arts property on Green Street was purchased, prepared, and marketed by the city to include a TIF incentive. In 2007, a redevelopment agreement was approved by the Council with the owners of the mixed -use Riverwalk Place development. In addition, a commercial enterprise that came to fruition through the assistance of the TIF District is Verlo Mattress Company for redevelopment of the former Eby Brown building. In total, the projects identified represent $17,745,906 in private investment within the TIF District. Total public investment to date including hard -costs associated with site acquisition, preparation, and TIF incentives is $3,002,131. Of these projects, the TIF incentive outstanding balance is $431,724.080 Mr. Morefield noted the TIF District peaked in 2007/08, the amount available for projects has since dwindled, and the city is not in a position to underwrite a large project at this time. Consequently, when the Riverwalk Foundation recently requested assistance from the city to match the cost for extending the Riverwalk the request could not be accommodated. Mayor Low opened the floor for questions and/or comments from the City Council. Alderman Glab asked for the difference between the base EAV and the tax dollars generated from the base. Mr. Morefield said he will provide the City Council with a report of the tax dollars generated through the TIF District as compared to citywide. Alderman Glab commented the area has improved since the establishment of the TIF District and asked when the TIF will expire. Mr. Morefield responded the TIF ends in 2025 however development of the Miller Point site and an improved economy could generate taxes - if we have no additional major developments until 2023 the city would breakeven. Alderman Glab inquired about the TIF District's EAV for the past three years. Deputy City Administrator Hobson answered the EAV has stabilized however in 2008, EAV was over $21M and is now at $16M. Mr. Morefield added that in 2012 the EAV dropped to $16M with an increment of $500K and in 2013, as a result of an overall reassessment of properties within the TIF, the anticipated increment is estimated to be reduced to $360K; however the tax increment is still positive for the city. Alderman Glab thanked staff for the detailed report. Alderman Santi stated the analysis presented shows potential for future increases in the TIF Fund. The City Council was in agreement about the benefits of promoting commercial retail, office, and restaurants in the city's downtown area. Mr. Hobson reported he and Deputy City Administrator Martin's annual attendance at the ICSC Conference is a valuable tool for marketing and attracting new businesses and redevelopment in McHenry. Mr. Morefield added positive support from the City Council goes a long way to generate interest in our city. McHenry City Council May 5, 2014 Page 5 of 10 APPROVAL OF A TEMPORARY USE PERMIT FOR CHAIN O'LAKES BREWING COMPANY TO ALLOW OUTDOOR SALE OF BEER AND FOOD AND OUTDOOR SEATING AND LIVE ENTERTAINMENT. Mr. Morefield announced Mr. Curt Ames, owner of Chain O'Lalce0 Brewing Company was in the audience. Mr. Ames is requesting a temporary use permit as presented for the period from May 6, 2014 through October 31, 2014. Mr. Ames intends to seek an amendment to his existing conditional use permit through at the end of the summer/fall season. Motion by J. Schaefer, second by V. Santi to approve a temporary use permit for Chain O' Lakes Brewing Company as presented. Mayor Low opened the floor for questions or comments from the City Council. Alderman Schaefer reported Mr. Ames and Chain O'Lakes Brewing Company is a great neighbor and he has received only favorable comments about the business. Mr. Ames has improved the building and runs the business responsibly. Alderman Blake concurred. Alderman Peterson said the business has added to the character of downtown McHenry. Alderman Condon concurred and expressed a concern about live entertainment disturbing the residential area near the business. Mr. Ames noted he intends to host four festivals: a revival festival commemorating the original brewery including an original brew; Fiesta Days; first anniversary party in August; and, Oktoberfest. The live entertainment proposed is actually just a setup of soft -speakers outside on the patio and assured the Council there will be no conflict with city band concerts in Veterans Memorial Park. Alderman Santi asked Mr. Ames if he plans to increase his hours of operation if the temporary use is granted. Mr. Ames answered yes; he will open for business on Mondays and remain open on Fridays to 9:00 PM. Aldermen Santi and Glab inquired about the style of fencing proposed. Mr. Ames said he has obtained two proposals however he has not made a decision. The fence will either match the wood ADA ramp or a wrought iron style similar to what is installed along the Riverwalk. Alderman Santi reported he and Mr. Ames had a previous conversation about customers walking in and out of the door at the corner. Mr. Martin responded that Mr. Ames does a good job of keeping people off the sidewalk and the fence will be an additional deterrence. Mayor Low asked to call the roll: Ayes: Schaefer, Santi, Condon, Peterson, Wimmer, Blake, Glab Nays: None Abstentions: None Absentees: None Motion carried. APPROVAL OF AN ORDINANCE AUTHORIZING A CONDITIONAL USE PERMIT TO ALLOW THE INSTALLATION OF A lOKw SOLAR ARRAY SYSTEM AT 809 N. FRONT STREET W. Morefield reported Jim Scholtz, McHenry Public Library Executive Director could not be present at the meeting due to a conflict. A substantial amount of information was provided to the City Council including the Planning and Zoning application packet submitted by the McHenry Public Library and minutes from the meeting. Mr. Morefield explained the solar array system proposed by the library is similar to the system recently approved by the Council for the Shah Center however the proposed system is a rooftop installation yet serves the same function. The Planning and Zoning Commission unanimously recommended approval of the project Motion by G. Condon, second by R. Wimmer to approve an ordinance authorizing the installation of a 1 OkW solar array system at 809 N. Front Street as presented. McHenry City Council May 5, 2014 Page 6 of 10 Mayor Low opened the floor for questions or comments from the City Council. Alderman Glab stated this is another good example of the use of solar energy and the Council should expect future requests for residential systems. Alderman Schaefer asked if staff requires the approval of a structural engineer to install this system on the roof. Mr. Morefield said approval by a structural engineer is part of the permitting process. Alderman Glab asked when Council approves temporary and conditional use permits, are applicants still required to follow city ordinance and Mr. Martin answered yes. Mayor Low asked to call the roll: Ayes: Condon, Wimmer, Blake, Schaefer, Glab, Santi, Peterson Nays: None Abstentions: None Absentees: None Motion carried. APPROVAL OF AN ORDINANCE GRANTING FINA_ L PLAT OF SUBDIVISION FOR THE JITSTEN FUNERAL HOME SUBDIVISION CONDITIONED UPON A MEMORANDUM RECORDED WITH THE MCHENRY COUNTY CLERK'S OFFICE TO 1) ESTABLISH A TIMEFRAME FOR CONVERSION FROM FULL ACCESS TO RIGHT-IN/RIGHT-OUT ONLY; 2) STATING COST OF CONVERSION SHALL BE BORNE EXCLUSIVELY BY THE DEVELOPER AND/OR FUTURE PROPERTY OWNER; AND 3) A NOTATION STATING SUCH CONDITIONS SHALL BE ADDED TO THE FINAL PLAT. Mr. Morefield announced the owner and developer of the property are in the audience. Details of the request are included in the agenda supplement. Staff recommends Council's motion include the recording of a memorandum detailing the conditions of approval. Motion by J. Schaefer, second by R. Wimmer to approve an Ordinance granting the Justen Funeral Home Subdivision Final Plat of Subdivision as presented cononed upon recording a memorandum of conditions with the McHenry County Clerk as presented. Mayor Low opened the floor for questions or comments from the City Council. Alderman Schaefer asked if construction of the Knox Drive extension will be postponed for construction of the Veterans Assistance building proposed in the Justen property. Mr. Martin answered no; the VA project is more a function of the county's Miller Road/Route 31 improvement project. The Knox Drive extension will occur simultaneously with the improvements to the Miller Road/Route 31 project. Also, as a condition of the agreement between the city and county, Knox Drive must be constructed prior to IDOT installation of the hard -median to allow businesses an alternate means of access during construction. Alderman Schaefer asked if a timeframe has been established for the improvement project. Public Works Director Schmitt stated the county intends bid letting to begin in November however this depends on many factors. Alderman Schaefer inquired about the proposed access and Mr. Schmitt answered the county will regulate the right-in/right-out access; the city has jurisdiction for access onto Municipal Drive. Alderman Santi asked about the number of feet from the access point to Knox Drive on the Municipal Drive side and Mr. Martin answered 195 and approximately 145 feet to the west. The requested motion requires the conversion from full access to right-in/right-out to be completed within five -years after completion of the Knox Drive extension or a certificate of occupancy for additional buildings will be denied. Alderman Glab expressed concerns about the time frame for completion of the conversion and asked if a bond will be required to guarantee the terms of approval are met. Mr. Martin said the same was suggested by Attorney McArdle however at this point staff is unable to set an appropriate value for a bond because the date for construction to begin is unknown - as construction costs McHenry City Council May 5, 2014 Page 7 of 10 rise, the bond may not be adequate. Staff recommends pursing the developer and/or owner for an ordinance violation and denial of future occupancies will be used as leverage to get the work completed. Mayor Low asked to call the roll: Ayes: Schaefer, Wimmer, Blake, Glab, Santi, Condon Peterson Nays: None Abstentions: None Absentees: None Motion carried. AUTHORIZE THE MAYOR'S EXECUTION OF IDOT FORM BLR 055529 "MAINTENANCE ENGINEERING TO BE PERFORMED BY A CONSULTING ENGINEER" FOR SERVICES PERFORMED BY CONSULTING ENGINEER RR GREEN, INC. FOR 2014 STREET RESURFACING PROGRAM FOR BASE FEE OF $1,250 AND $16,526 (4% OF CONSTRUCTION ESTIMATE) FOR DESIGN ENGINEERING AND 5% OF FINAL CONSTRUCTION COST FOR ENGINEERING INSPECTION; AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR 2014 RESURFACING PROJECT. Mr. Morefield announced Chad Pieper from HR Green, Inc. and Mr. Schmitt are present to answer Council's questions. He explained IDOT form BLR 05529 is basically a professional services agreement on a state form. Staff is also seeking approval to advertise for bids. Included in the approved FY 2014/15 budget is $400K for this project, which includes the list of streets included in the agenda supplement. Motion by V. Santi, seconded by R. Wimmer to approve the request as presented and authorize staff to advertise for bids for the 2014 Street Resurfacing Program, Mayor Low opened the floor for questions and comments from the City Council. Alderman Santi asked when staff intends to begin the project. Mr. Schmitt said he hopes to hold a bid opening on May 21S`, and bring the award of bid to the City Council for consideration on June 2"d, and project start will occur shortly after approval. Mayor Low asked to call the roll: Ayes: Santi, Wimmer, Blake, Schaefer, Glab, Condon Peterson Nays: None Abstentions: None Absentees: None Motion carried. APPROVAL OF A PROPOSAL FROM STUDIO 222 ARCHITECTS FOR DESIGN AND PROJECT MANAGEMENT OF ROOF REPLACEMENT AND MISCELLANEOUS WORK AT THE SWWTP, 222 SOUTH MCHENRY AVENUE FOR THE LUMP SUM OF $21,750 PLUS REIMBURSABLE EXPENSES SUCH AS DELIVERIES, DUPLICATING AND COMPUTER PLOTTING• AND AUTHORIZATION TO ADVERTISE FOR BIDS. Mr. Morefield advised Ken Schaefer from Studio 222 and Mr. Schmitt are available to answer Council's questions. He further stated the Council will recall Studio 222 was hired to manage the re -roof project for the Public Works building on Industrial Drive and the firm was vetted as a part of the RFQ process at that time. This project is included in the CIP and adopted in the FY 2014/15 budget for $116,150. McHenry City Council May 5, 2014 Page 8of10 Motion by V. Santi, seconded by R. Wimmer to approve the proposal from Studio 222 Architects as presented and to authorize staff to advertise for bids. Mayor Low opened the floor for questions and comments from the City Council. Alderman Schaefer noted the city's past partnership with Studio 222 went well. Answering Alderman Peterson's question, Mr. Schmitt said the plant was constructed in 1984. Alderman Peterson stated it's time fora new roof. Alderman Glab said the cost charged per hour is reasonable. Mayor Low asked to call the roll: Ayes: Santi, Wimmer, Blake, Schaefer, Glab, Condon Peterson Nays: None Abstentions: None Absentees: None Motion carried. APPROVAL OF A SOFTWARE LICENSE AGREEMENT AND AUTHORIZATION TO PURCHASE UTILITY AND BILLING SOFTWARE FROM TYLER TECHNOLOGIES, INC. FOR $176,074. Mr. Morefield reported the purchase of utility and billing software is included in the FY 2014/15 budget. As identified in the CIP, the current software system used by the city is more than 15 years old and it is increasingly difficult to find technical support. These difficulties among other problems are creating deficiencies in utility billing. Finance Department staff led by Director Lynch interviewed prospective firms and determined Tyler Technologies offered the best product. Mr. Morefield said earlier this evening a few Alderman inquired about a line item included in the Tyler proposal for travel reimbursement costs in the amount of $29,000. Mr. Morefield explained this is a worse -case scenario and this should be expressed as a not -to -exceed amount. Approval of the purchase could be conditioned upon Tyler's agreement of the condition and assured the City Council that staff will monitor all costs associated with the contract. Motion by J. Schaefer, seconded by V. Santi, to approve the purchase of a software license agreement and utility and billing software from Tyler Technologies, Inc. for $176,074 and to travel expenses for an amount not to exceed $29,000. Mayor Low opened the floor for questions and comments from the City Council. Aldermen Wimmer and Peterson said they were comfortable with staff monitoring expenses. Alderman Santi asked if the agreement provided for on -site training and Ms. Lynch replied; yes and also includes an onsite payroll and accounts payable run-through adding the city can contact Tyler whenever the need arises. Alderman Santi asked if an additional year could be added to the agreement. Mr. Morefield said the term of the proposed agreement is 5-years and added the city would have an option to enter into annual maintenance agreements with Tyler once the term of the agreement expires. Mayor Low asked to call the roll: Ayes: Santi, Wimmer, Blake, Schaefer, Glab, Condon Peterson Nays: None Abstentions: None Absentees: None Motion carried. McHenry City Council May 5, 2014 Page 9 of 10 MAYOR STATEMENT AND REPORTS Mayor Low announced the new phase of Lite Riverwalk is installed and recommended everyone to view the improvements. COMMITTEE REPORTS None. STAFF REPORTS Mr. Morefield announced Director of Public Works Schmitt recently celebrated his 30�'' anniversary with the City of McHenry. FUTURE AGENDA ITEMS None. EXECUTIVE SESSION G. Condon made a motion, seconded by G. Blake to adjourn to Executive Session for the purpose of setting the price for the sale of public property and a discussion about employment matters. Mayor Low asked to call the roll: Ayes: Condon, Blake, Schaefer, Glab, Santi, Peterson, Wimmer Nays: None Abstentions: None Absentees: None Motion carried. Executive Session was convened at 8:19 PM. Motion by R. Wimmer, seconded by G. Blake to return to Open Session. Mayor Low asked to call the roll: Ayes: Wimmer, Blake, Schaefer, Glab, Santi, Peterson, Condon Nays: None Abstentions: None Absentees: None Motion carried. The McHenry City Council returned to Open Session at 8:46 PM. CONSIDERATION AND APPROVAL OF AN EXCLUSIVE AGREEMENT TO SELL FOR THE PROPERTY LOCATED AT 1202 AND 1207 N. RIVERSIDE DRIVE COMMONLY KNOWN AS THE DOBYN'S HOUSE/MILLER POINT PROPERTIES. Motion by R. Wimmer, seconded by R. Peterson to approve an exclusive agreement to sell with M. J. Munaretto & Co., Inc. and to set the price at $850,000 for the sale of public property located at 1202 and 1207 N. Riverside Drive. Mayor Low opened the floor for questions and comments from the City Council. McHenry City Council May 5, 2014 Page 10 of 10 Alderman Wimmer expressed his desire for this project to move forward quickly. Alderman Peterson said the property has great potential and the city should keep all avenues for development open. Alderman Glab expressed his disapproval of selling the west property stating the area should be retained as public parking. Alderman Schaefer noted the location of this property along the riverfront is a major marketing tool. Mayor Low asked to call the roll: Ayes: Wimmer, Peterson, Blake, Schaefer, Santi, Condon Nays: Glab Abstentions: None Absentees: None Motion carried. ADJOURNMENT Motion by R. Wimmer, second by R. Peterson, to adjourn the regular meeting of the McHenry City Council to the next regular meeting. Mayor Low asked to call the roll: Ayes: Wimmer, Peterson, Blake, Schaefer, Glab, Santi, Condon. Nays: None Abstentions: None Absentees: None Motion carried. Meeting adjourned at 8:49 PM. Respectfully submitted, Mayor Susan E. Low Executive Assistant Marci Geraghty DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE -------------------------------------------------------------------------------------------- -........... ---------------------------- 14050264 100 22 1002 AALTO, BRIAN 3/4/14TRAINING EXPENSE REIMB O5/19/14 0 043014 8.00 100.22.5420 1405 050714 GLJ7623 8.00 043014 14050265 100 22 100422.5420 14050266 100 22 100.22.5420 14050267 100 22 100.22.5420 14050540 100 XXXXX 100.01.6110 100.22.6110 100.33.6110 100.33.6115 100.44.6110 10094596110 100.33.5370 1002 AALTO, BRIAN 4/29/14 TRAINING EXPENSE REIMB 1405 050714 GLJ7623 1002 AALTO, BRIAN 4/30/14 TRAINING EXPENSE REIMB 1405 050714 GLJ7623 1002 AALTO, BRIAN 5/1/14TRAINING EXPENSE REIMB 1405 050714 GLJ7623 1071 ACE HARDWARE, BJORKMAN'S APRIL MATERIALS 1405 051414 GLJ7655 1405 051414 GLJ7655 1405 051414 GLJ7655 1405 051414 GLJ7655 1405 051414 GLJ7655 1405 051414 GLJ7655 1405 051414 GLJ7655 14050541 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S APRIL MATERIALS 510.31.4510 1405 051414 GLJ7655 510.31.6110 1405 051414 GLJ7655 51093296110 1405 051414 GLJ7655 14050320 100 33 100.33.5370 14050342 100 33 100.33.5370 14050447 100 33 100.33.5370 14050448 100 33 100.33.5370 14050268 100 33 100.33.6110 14050321 100 33 100.33.5370 14050322 100 33 � 100.33.5370 14050341 100 33 100.33.5370 1077 ACE TOWING & RECOVERY 4/15/14 TOWING SERVICES 1405 051214 GLJ7639 1108 ADAMS ENTERPRISES INC, R 734223PAINT TRAILER PARTS 1405 051214 GLJ7640 1108 ADAMS ENTERPRISES INC, R 734484SUPPLIES 1405 051314 GLJ7648 1108 ADAMS ENTERPRISES INC, R 734462SUPPLIES 1405 051314 GLJ7648 1106 ADAMS STEEL SERVICE INC 316597SUPPLIES 1405 050714 GLJ7623 1106 ADAMS STEEL SERVICE INC 316710VEHICLE SUPPLIES 1405 051214 GLJ7639 1106 ADAMS STEEL SERVICE INC 316747VEHICLE SUPPLIES 1405 051214 GLJ7639 1106 ADAMS STEEL SERVICE INC 3169275UPPLIES 1405 051214 GLJ7640 05/19/14 O 043014 4.02 4.02 043014 05/19/14 0 043014 12.00 12.00 043014 05/19/14 O 050714 8.00 8.00 050714 05/19/14 O 043014 1,329.85 314.08 043014 2.00 043014 709.90 043014 52.69 043014 44.82 043014 136.25 043014 70.11 043014 05/19/14 0 043014 918.96 24.29 043014 209.31 043014 685.36 043014 05/19/14 O 043014 221.00 221.00 043014 O5/19/14 O 051214 41.73 41.73 051214 05/19/14 0 051314 11.64 11.64 051314 05/19/14 O 051314 52.00 52.00 051314 05/19/14 O 043014 17.42 17.42 043014 05/19/14 0 043014 137.41 137.41 043014 O5/19/14 O 043014 307.20 307.20 043014 05/19/14 O 051214 255.32 255.32 051214 14050449 510 32 1106 ADAMS STEEL SERVICE INC 317081VEHICLE SUPPLIES 05/19/14 0 051314 69.08 DATE 5/14/2014, 11:36 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510.32.5370 1405 051314 GLJ7648 69.08 051314 14050269 100 47 1112 ADAMS, SAMANTHA 4/26-28/14PARKS PROGRAM INSTRUCTOR 05/19/14 O 043014 44.25 100,47,5110 1405 050714 GLJ7623 44.25 043014 14050270 100 22 1200 AFTERMATH INC JC20142135BI0-HAZARDOUS CLEAN UP 05/19/14 0 043014 105.00 100.22.5110 1405 050714 GLJ7623 105.00 043014 14050451 100 47 1437 AMERICAN RED CROSS 10293946 LIFEGUARD TRAINING SUPPLIES 05/19/14 O 051314 108.00 100947.5430 1405 051314 GLJ7648 54.00 051314 100.47.6110 1405 051314 GLJ7648 54.00 051314 14050452 100 47 1437 AMERICAN RED CROSS 10291893 CPR/AED TRAINING SUPPLIES O5/19/14 0 051314 246.00 100.47.5430 1405 051314 GLJ7648 46.00 051314 100947.6110 1405 051314 GLJ7648 200.00 051314 14050323 100 47 1501 ANDREWS, MAUREEN J APRIL PARK PROGRAM INSTRUCTOR 05/19/14 0 043014 56.00 100.47.5110 1405 051214 GLJ7639 56.00 043014 14050324 100 47 1501 ANDREWS, MAUREEN J MAY 2014 PARK PROGRAM INSTRUCTOR 05/19/14 0 051214 14.00 100,47.5110 1405 051214 GLJ7639 14.00 051214 14050467 100 XXXXX 1450 AT&T MAY 2014 ALARM CIRCUITS 05/19/14 0 051414 117.95 _ 100.2295320 1405 051414 GLJ7649 29.69 051414 100.43.5320 1405 051414 GLJ7649 27.34 051414 100.45.5320 1405 051414 GLJ7649 30.46 051414 100.46.5320 1405 051414 GLJ7649 30.46 051414 14050468 XXXXX XXXXX 1450 AT&T MAY 2014 CENTREX PHONE LINES 05/19/14 0 051414 11318,52 100.01.5320 1405 051414 GLJ7649 299.08 051414 100,02,5320 1405 051414 GLJ7649 36.52 051414 100.22.5320 1405 051414 GLJ7649 441.64 051414 100.30.5320 1405 051414 GLJ7649 36.52 051414 100433.5320 1405 051414 GLJ7649 109.98 051414 100.4145320 1405 051414 GLJ7649 73.05 051414 100.42.5320 1405 051414 GLJ7649 36.52 051414 100.43.5320 1405 051414 GLJ7649 36.52 051414 100.44.5320 1405 051414 GLJ7649 73.05 051414 100.45.5320 1405 051414 GLJ7649 110.69 051414 620.00.5110 1405 051414 GLJ7649 64.95 051414 14050469 510 XXXXX 1450 AT&T MAY 2014 CENTREX PHONE LINES O5/19/14 O 051414 461.84 510.31.5320 1405 051414 GLJ7649 219.20 051414 510.32.5320 1405 051414 GLJ7649 242.64 051414 14050327 510 31 2039 B&W CONTROL SYSTEMS INTE 173788SCADA TROUBLESHOOTING 05/19/14 0 043014 852.32 510.31.5110 1405 051214 GLJ7639 852.32 043014 14050328 510 31 2039 B&W CONTROL SYSTEMS INTE 173791SCADA DIALING SOFTWARE 05/19/14 0 043014 973.44 510.31.6110 1405 051214 GLJ7639 973.44 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050325 510 31 2035 BAXTER & WOODMAN 173790WEB-BASED MAPPING APPLICATION 05/19/14 0 043014 1/500000 510.31.5110 1405 051214 GLJ7639 1500,00 043014 14050326 510 31 2035 BARTER & WOODMAN 173789GIS CONSULTING O5/19/14 O 043014 510.31.5110 1405 051214 GLJ7639 990.00 043014 14050343 100 22 2765 BUSS FORD SALES 5012522 VEHICLE REPAIR PARTS O5/19/14 0 051214 100.22.5370 1405 051214 GLJ7640 14.78 051214 14050344 100 22 3512 CALEA INV15053 ANNUAL CONTINUATION FEE O5/19/14 O 051214 100422.5110 1405 051214 GLJ7640 4065.00 051214 14050271 100 45 3007 CAREY ELECTRIC 28750 PETERSON PK PARKING LOT LIGHTS O5/19/14 0 043014 100.45.5110 1405 050714 GLJ7623 556.00 043014 14050345 610 00 3157 CENTEGRA OCCUPATIONAL HE 133718MEDICAL SERVICES 05/19/14 0 051214 610400,6940 1405 051214 GLJ7640 81.34 051214 14050346 100 01 3157 CENTEGRA OCCUPATIONAL HE 133492MEDICAL SERVICES 05/19/14 0 051214 100.01.5110 1405 051214 GLJ7640 40.00 051214 14050347 100 01 3157 CENTEGRA OCCUPATIONAL HE 133570MEDICAL SERVICES 05/19/14 0 051214 100.01.5110 1405 051214 GLJ7640 70.00 051214 14050272 510 XXXXX 3163 CERTIFIED SERVICES INC 2323/APRILCOLLECTION SERVICES 510.31.5110 1405 050714 GLJ7623 510,3295110 1405 050714 GLJ7623 14050273 510 32 510.32.4510 14050274 100 33 100.33.4510 14050275 100 33 100.33.6110 14050276 510 31 510.31.4510 14050277 100 22 100.22.4510 14050348 620 00 620.00.5110 3285 CINTAS CORPORATION LOC 3 355-00992 EMPLOYEE UNIFORM RENTALS 1405 050714 GLJ7623 3285 CINTAS CORPORATION LOC 3 355-01000 EMPLOYEE UNIFORM RENTALS 1405 050714 GLJ7623 3285 CINTAS CORPORATION LOC 3 355-01000 FLOOR MAT RENTALS 1405 050714 GLJ7623 3285 CINTAS CORPORATION LOC 3 355-01000 SUMMER T-SHIRTS 1405 050714 GLJ7623 3397 CLESEN, NICHOLAS FY 13/14 CLOTHING ALLOWANCE REIMB 1405 050714 GLJ7623 3509 COMCAST CABLE 5/4-6/3/14INTERNET SERVICES 1405 051214 GLJ7640 14050349 100 XXXXX 3509 COMCAST CABLE 5/8-6/7/14CABLE TV SERVICES 100.01.5110 1405 051214 GLJ7640 100.03.5110 1405 051214 GLJ7640 100622.5110 1405 051214 GLJ7640 O5/19/14 O 043014 31.01 043014 31.00 043014 O5/19/14 O 043014 283.87 043014 05/19/14 O 043014 183.90 043014 OS/19/14 O 043014 20.70 043014 05/19/14 O 043014 107.16 043014 05/19/14 O 043014 330.86 043014 05/19/14 O 051214 134.85 051214 05/19/14 O 051214 12.70 051214 4.24 051214 12.70 051214 990.00 14.78 4,065.00 556.00 40.00 70.00 62.01 283.87 183.90 20.70 107.16 330.86 134.85 29.64 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM if FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050350 620 00 3509 COMCAST CABLE 5/4-6/3/14INTERNET SERVICES 05/19/14 0 051214 79.90 620.00.5110 1405 051214 GLJ7640 79.90 051214 14050563 620 00 3509 COMCAST CABLE 5/11-6/10 CABLE TV & INTERNET SERVICE O5/19/14 O 051414 118.44 620.00.5110 1405 051414 GLJ7656 118.44 051414 14050564 620 00 3509 COMCAST CABLE 5/12-6/11 CABLE TV & INTERNET SERVICE 05/19/14 0 051414 101.50 620,0065110 1405 051414 GLJ7656 101.50 051414 14050278 100 33 3528 COMED 5433098004STREET LIGHTING 05/19/14 0 043014 11670.00 100.33.5520 1405 050714 GLJ7623 1670.00 043014 14050279 510 XXXXX 3531 COMED APRIL 2014WATER/SEWER PUMPING CHARGES O5/19/14 O 043014 21146.29 510.31.5510 1405 050714 GLJ7623 360.98 043014 510.32.5510 1405 050714 GLJ7623 1785.31 043014 14050542 100 XXXXX 3531 COMED APRIL 2014UTILITIES 05/19/14 0 043014 13.26 100.33.5520 1405 051414 GLJ7655 11.81 043014 100.45.5510 1405 051414 GLJ7655 1.45 043014 14050543 510 XXXXX 3531 COMED APRIL 2014UTILITIES 05/19/14 0 043014 495.80 510.31.5510 1405 051414 GLJ7655 300.64 043014 510432.5510 1405 051414 GLJ7655 195.16 043014 14050558 620 00 620.00.6110 14050562 620 00 620.00.5110 14050351 510 32 510.32.3610 14050280 100 Ol 100.01.6110 3529 COMPUTER POWER SYSTEMS I 37104 CAMERAS & INSTALLATION O5/19/14 O 043014 1405 051414 GLJ7655 5795.00 043014 3529 COMPUTER POWER SYSTEMS I 37103 ENCODER INSTALLATION & TESTING O5/19/14 O 051414 1405 051414 GLJ7656 1190.00 051414 5 COSSIBOON, QUINN 1027301902WATER/SEWER PAYMENT REFUND 05/19/14 O 051214 1405 051214 GLJ7640 104.59 051214 3634 CRESCENT ELECTRIC SUPPLY 112-246864ELECTRICAL SUPPLIES 1405 050714 GLJ7623 14050559 100 45 O5/19114 0 043014 05/19/14 O 051414 64.43 051414 1.29CR 051414 O5/19/14 O 051414 24.84 051414 .39CR 051414 OS/19/14 O 051414 159.84 051414 3.20CR 051414 O5/19/14 O 043014 900.00 043014 5,795.00 1,190.00 104.59 86.16 63.14 24.45 156.64 900.00 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------- ----------- -............ ----------------------------------------------------- 14050281 510 32 4004 D'ANGELO NATURAL SPRING APRIL 2014BOTTLED DISTILLED WATER 05/19/14 0 043014 56.25 510432*6110 1405 050714 GLJ7623 56.25 043014 14050353 100 45 4317 D'S MARINE SERVICE INC 435088BOAT MOTOR REPAIRS 100.45.5110 1405 051214 GLJ7640 14050352 100 22 4031 DAWSON, CHRISTINE CLOTHING ALLOWANCE REIMB 100422,4510 1405 051214 GLJ7640 14050568 620 00 4147 DELL SOFTWARE INC 1000195489ANNUAL MAINT BACKUP 620,00*5110 1405 051414 GLJ7656 14050365 620 00 4530 DOCUMENT IMAGING DIMENSI 225509PRINTER TONER CARTRIDGES 620*00,6210 1405 051314 GLJ7642 04 620400,6210 1405 051314 GLJ7642 22 14050366 620 00 4530 DOCUMENT IMAGING DIMENSI 227157PRINTER TONER CARTRIDGES 620,00.6210 1405 051314 GLJ7642 22 14050282 100 22 100622*5420 14050283 100 22 100.22.5420 14050284 100 33 100*33*5370 14050285 510 31 510*31*5370 14050286 510 31 510,31,6110 14050287 510 31 510.31.6110 14050354 510 31 510,31,6110 14050453 510 31 510431*6110 14050460 100 22 100922*4510 10144 DUCAK, KELLY 4/30/14 POLICE MEMORIAL EXPENSES 1405 050714 GLJ7623 10144 DUCAK, KELLY 5/1/14POLICE MEMORIAL EXPENSES 1405 050714 GLJ7623 05/19/14 0 051214 708.53 051214 O5/19/14 0 051214 199995 051214 05/19/14 0 051414 1499*00 051414 05/19/14 0 043014 276.00 043014 470.00 043014 05/19/14 0 043014 447.00 043014 05/19/14 0 043014 14.27 043014 05/19/14 0 050714 86.05 050714 5109 ED'S AUTOMOTIVE/JIM'S MU APRIL 2014VEHICLE SAFETY INSPECTIONS 05/19/14 0 043014 1405 050714 GLJ7623 78,00 043014 5109 ED'S AUTOMOTIVE/JIM'S MU 5/1/14VEHICLE SAFETY INSPECTIONS 1405 050714 GLJ7623 5310 EJ USA INC 5310 EJ USA INC 5310 EJ USA INC 5310 EJ USA INC 3699163 1405 050714 GLJ7623 3699165 1405 050714 GLJ7623 3703692 1405 051214 GLJ7640 3704329 1405 051314 GLJ7648 HYDRANT HYDRANT SUPPLIES 6026 FAMILY TAILOR SHOP 488026UNIFORM ALTERATIONS 1405 051314 GLJ7648 14050289 750 XXXXX 6287 FIRST NAT'L BANK OF MCHE 343307PLUM GARDEN LOAN FY 13/14 7509105 1405 050714 GLJ7623 14050530 100 22 6390 FLESCH COMPANY INC, GORD IN10775022COPIER MAINTENANCE APRIL 100,22,5110 1405 051414 GLJ7655 05/19/14 0 043014 104,00 043014 O5/19/14 0 043014 1675,00 043014 05/19/14 0 043014 3350*00 043014 O5/19/14 0 051214 1700*00 051214 05/19/14 0 051314 2624.25 051314 05/19/14 0 051314 45900 051314 05/19/14 0 043014 23563930 043014 05/19/14 0 043014 114,83 043014 708.53 199495 1/499900 746.00 447.00 14.27 86.05 78400 104.00 11675*00 31350*00 1,700.00 2/624925 45.00 23,563*30 114.83 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050456 100 22 100.22.5420 14050290 100 33 100.33.6110 14050355 100 33 100.33.4510 14050291 610 00 610.00.5960 6530 FOERSTER, JEFFERY S 5/5/14AGISENT USERS CONFERENCE 1405 051314 GLJ7648 6559 FOXCROFT MEADOWS INC 40636 GRASS SEED & SUPPLIES 1405 050714 GLJ7623 6642 FREUND, MICHAEL CLOTHING ALLOWANCE REIMB 1405 051214 GLJ7640 7050 GALLAGHER RISK MANAGEMEN 907800NOTARY BOND 1405 050714 GLJ7623 14050292 610 00 7050 GALLAGHER RISK MANAGEMEN 907815NOTARY BOND 610,0065960 1405 050714 GLJ7623 14050293 100 22 7007 GALLS LLC 1873697 CELL BLANKET 100.22.6210 1405 050714 GLJ7623 14050294 510 31 510.31.3610 14050367 280 41 280.41.8800 14050295 100 44 100.44.6110 14050296 100 47 100.47.5110 14050297 100 47 100.47.5110 14050298 100 47 100447.5110 14050299 100 33 100.33,4510 14050368 100 33 100,33,5370 14050300 100 22 100,22,5420 14050454 100 01 100401.4220 05/19/14 0 051314 111.99 051314 05/19/14 0 043014 668.00 043014 05/19/14 0 051214 77.15 051214 05/19/14 0 043014 29.00 043014 05/19/14 0 043014 29.00 043014 05/19/14 0 043014 21.48 043014 5 GANDY, JOSH 1323011301WATER/SEWER OVERPAYMENT REF 05/19/14 O 043014 1405 050714 GLJ7623 414.52 043014 7025 GATE SYSTEMS CORPORATION 14004013 DOG PARK GATE KEY CARDS 1405 051314 GLJ7642 280-DOGPARK 7535 GOLD MEDAL PRODUCTS 270846CONCESSION SUPPLIES 1405 050714 GLJ7623 7536 GOLF ACADEMY AT TERRA CO 462292-B GOLF PROGRAM 1405 050714 GLJ7623 7536 GOLF ACADEMY AT TERRA CO 462291/2 GOLF PROGRAM 1405 050714 GLJ7623 7536 GOLF ACADEMY AT TERRA CO 462291/2 GOLF PROGRAM RANGE FEES 1405 050714 GLJ7623 7641 GREVE, CLINT FY13/14 CLOTHING ALLOWANCE REIMB 1405 050714 GLJ7623 7645 GROWER EQUIPMENT & SUPPL 54675 CHAIN SAW PART 1405 051314 GLJ7642 8023 HARBECKE, BRANDON APRIL 2014TRAINING EXPENSE REIMB 1405 050714 GLJ7623 8022 HARM'S FARM 21065 ANNUAL & VEGETABLE PLANTS 1405 051314 GLJ7648 100-LDMKCOM 05/19/14 0 043014 520.00 043014 05/19/14 0 043014 262.33 043014 05/19/14 0 043014 30.00 043014 05/19/14 O 043014 820.00 043014 05/19/14 0 043014 465.00 043014 05/19/14 0 043014 408.68 043014 05/19/14 0 043014 58.28 043014 05/19/14 0 043014 31.78 043014 05/19/14 0 051314 38.81 051314 111.99 668.00 77.15 29.00 29.00 21.48 414.52 520.00 262.33 30.00 820.00 465.00 CI�I:IGT:] 58.28 31,78 38.81 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050455 100 01 8022 HARM'S FARM 21066 ANNUAL PLANTS 05/19/14 O 051314 16.99 100.01.4220 1405 051314 GLJ7648 16.99 051314 100-LDMKCOM 14050531 100 Ol 8022 HARM'S FARM 21039 STRAW 05/19/14 O 043014 24.00 100.01.4220 1405 051314 GLJ7655 24.00 043014 100-LDMKCOM 14050532 100 01 8022 HARM'S FARM 21046 FLOWERS 05/19/14 0 043014 33.98 100.01.4220 1405 051414 GLJ7655 33.98 043014 100-LDMKCOM 14050301 100 00 2 HARTMANN, PATRICIA REFUND PERMIT #14-04-029 05/19/14 0 043014 30.00 100.00.3410 1405 050714 GLJ7623 30.00 043014 14050457 510 32 8042 HAWKINS INC 3591804 CHEMICALS 05/19/14 0 051314 730.70 510.32.6110 1405 051314 GLJ7648 730.70 051314 14050302 510 31 15013 HD SUPPLY WATERWORKS C267627 SUPPLIES 05/19/14 0 043014 1,071.00 510.31.6110 1405 050714 GLJ7623 1071.00 043014 14050458 510 32 15013 HD SUPPLY WATERWORKS C334124 EQUIPMENT PARTS 05/19/14 0 051314 952.00 510.32.5375 1405 051314 GLJ7648 952.00 051314 140SO369 510 XXXXX 8650 HRGREEN 92072 WATER/SEWER RATE STUDY O5/19/14 0 043014 7,000.00 510.31.5110 1405 051314 GLJ7642 3500,00 043014 510,32,5110 1405 051314 GLJ7642 3500.00 043014 14050370 740 00 8650 HRGREEN 92071 RETAINED PERSONNEL-GRUBICH 05/19/14 0 043014 256.00 740.00.5220 1405 051314 GLJ7642 256.00 043014 14050371 740 00 8650 HRGREEN 92071 RETAINED PERSONNEL -VA CLINIC 05/19/14 0 043014 1,994.00 740.00.5220 1405 051314 GLJ7642 1994.00 043014 14050372 100 01 8650 HRGREEN 92071 WEST END OF CITY WATER MAIN O5/19/14 O 043014 327.50 100.01,5110 1405 051314 GLJ7642 327.50 043014 14050373 400 00 8650 HRGREEN 92097 REC CENTER 05/19/14 0 043014 27,200.00 400400.8200 1405 051314 GLJ7642 27200400 043014 14050356 100 01 9083 ICMA 397012MEMBERSHIP RENEWAL 05/19/14 0 051214 1/212639 100.01,5410 1405 051214 GLJ7640 1212,39 051214 14050303 100 22 9391 ILLINOIS DIRECTOR OF 642025332 UNEMPLOYMENT PAYMENTS 05/19/14 0 043014 71563,00 100.22.4010 1405 050714 GLJ7623 1873.00 043014 100,22,4020 1405 050714 GLJ7623 5690900 043014 14050374 100 41 9413 ILLINOIS STATE POLICE CC 4217 BACKGROUND CHECKS O5/19/14 0 043014 500.00 ORI: ILL13714S 100.41.5110 1405 051314 GLJ7642 500.00 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR Di AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050357 100 22 9523 IN TIME SOLUTIONS INC 7837 SOFTWARE MAINTENANCE 05/19/14 0 051214 51700*00 100.22.5110 1405 051214 GLJ7640 5700,00 051214 14050304 510 32 510.32.6110 14050305 100 22 100*2265410 14050306 100 22 100.22.4510 14050307 100 22 100.22.6270 14050308 100 22 10062246270 14050309 100 22 100.22.6270 14050310 100 22 100.22.6270 14050311 100 22 100.22.4510 14050312 100 22 100.22.4510 14050358 100 22 100.22.4510 14050375 100 22 100.22.4510 14050461 100 22 100.22.4510 14050462 100 22 100.22.4510 14050459 510 32 510.32.5375 14050313 100 22 100.22.4510 14050314 100 22 100.22.4510 9496 INDUSTRIAL CHEM LABS 143903ROOT BEGONE 05/19/14 O 043014 694.61 1405 050714 GLJ7623 694961 043014 9431 IPAC FY 14/15 MEMBERSHIP DUES 05/19/14 O 043014 125.00 1405 050714 GLJ7623 125.00 043014 10211 J G UNIFORMS INC 33566 EMPLOYEE UNIFORMS 05/19/14 O 043014 90.59 1405 050714 GLJ7623 90.59 043014 10211 J G UNIFORMS INC 33578 BODY ARMOR 05/19/14 O 043014 645.00 1405 050714 GLJ7623 - 645400 043014 10211 J G UNIFORMS INC 33579 BODY ARMOR 05/19/14 O 043014 645.00 1405 050714 GLJ7623 645,00 043014 10211 J G UNIFORMS INC 33580 BODY ARMOR O5/19/14 O 043014 645.00 1405 050714 GLJ7623 645.00 043014 10211 J G UNIFORMS INC 33581 BODY ARMOR 05/19/14 O 043014 815.00 1405 050714 GLJ7623 815.00 043014 10211 J G UNIFORMS INC 33653 EMPLOYEE UNIFORMS 05/19/14 0 043014 299.65 1405 050714 GLJ7623 299.65 043014 10211 J G UNIFORMS INC 33692 EMPLOYEE UNIFORMS 05/19/14 0 043014 287.32 1405 050714 GLJ7623 287.32 043014 10211 J G UNIFORMS INC 33656 EMPLOYEE UNIFORMS 05/19/14 0 051214 125.32 1405 051214 GLJ7640 125.32 051214 10211 J G UNIFORMS INC 33774 EMPLOYEE UNIFORMS 05/19/14 O 043014 93.27 1405 051314 GLJ7642 93.27 043014 10211 J G UNIFORMS INC 3772 EMPLOYEE UNIFORMS 05/19/14 O 051314 53.50 1405 051314 GLJ7648 53.50 051314 10211 J G UNIFORMS INC 33778 EMPLOYEE UNIFORMS 05/19/14 0 051314 311.90 1405 051314 GLJ7648 311.90 051314 10145 JENSEN, TED 02828 AIR LINE BRACKET FABRICATION 05/19/14 0 043014 63.20 1405 051314 GLJ7648 63.20 043014 11025 KALE UNIFORMS DEPT# 4030 I8050346 EMPLOYEE UNIFORMS 05/19/14 0 043014 114.00 1405 050714 GLJ7623 114.00 043014 11025 KALE UNIFORMS DEPT# 4030 I8054459 EMPLOYEE UNIFORMS 05/19/14 0 043014 184.50 1405 050714 GLJ7623 184.50 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE -------------------- 14050359 100 22 ----------------------------------------------------- 11025 KALE UNIFORMS DEPT# 4030 18055728 ----------------- EMPLOYEE UNIFORMS ------------------------------------------ 05/19/14 0 051214 74.00 100.22.4510 1405 051214 GLJ7640 74.00 051214 14050360 100 22 100,22,4510 14050463 100 22 100,22,4510 14050340 100 33 100,33,5370 100.33.5370 14050361 100 00 100,0093330 100.00.3320 14050315 510 32 510.32.5380 14050362 100 41 100.41.3636 14050363 100 33 100.33.5370 14050364 100 22 100.22.5110 14050464 100 XXXXX 100.220 14050376 100 22 100.22.5110 14050465 100 22 100.22.6210 14050466 610 00 610.00.5960 11025 KALE UNIFORMS DEPT# 4030 I8054457 EMPLOYEE UNIFORMS O5/19/14 O 051214 1405 051214 GLJ7640 56.00 051214 11025 KALE UNIFORMS DEPT# 4030 I8056560 EMPLOYEE UNIFORMS 05/19/14 O 051314 1405 051314 GLJ7648 114.00 051314 11286 KIMBALL MIDWEST 3544968 VEHICLE SUPPLIES 05/19/14 O 051214 1405 051214 GLJ7639 239.04 051214 1405 051214 GLJ7639 EARLY PAY DISCOUNT 16.05CR 051214 7 KITTINGER, JEFFREY REFUNDS TAXI LICNESE & VEHICLE STIC 05/19/14 O 051214 1405 051214 GLJ7640 34.50 051214 1405 051214 GLJ7640 20.00 051214 11537 KOMLINE-SANDERSON ENGINE 42022466 UTILITY SYSTEM REPAIRS 1405 050714 GLJ7623 1 LANE, SHARON PARKS PROGRAM REFUND 1405 051214 GLJ7640 12142 LEACH ENTERPRISES INC 841928VEHICLE REPAIR PARTS 1405 051214 GLJ7640 12134 LEADSONLINE 227495ANNUAL CONTRACT 1405 051214 GLJ7640 7 LEVIN, CLAUDIA REFUNDPARKING TICKET OVERPAYMENT P-97181 1405 051314 GLJ7648 1074 LEXISNEXIS PHONES PLUS SEARCHES 1236684 1405 051314 GLJ7642 05/19/14 O 043014 1553.25 043014 O5/19/14 O 051214 50.00 051214 05/19/14 O 051214 19.34 051214 05/19/14 0 051214 2578.00 051214 O5/19J14 O 051314 25.00 051314 05/19/14 0 043014 116.00 043014 12747 LUNSMANN, JOAN 5/12/14 COFFEE WITH THE CHIEF SUPPL OS/19/14 O 051314 1405 051314 GLJ7648 7.55 051314 13014 MARSH USA INC 6332079048PUBLIC OFFICIAL BOND 1405 051314 GLJ7648 14050386 100 XXXXX 05/19/14 O 051314 100.00 051314 O5/19/14 0 043014 45.00 043014 405.00 043014 56.00 222.99 54.50 1,553.25 50.00 2,578.00 25.00 116 .00 7.55 100.00 450.00 14050387 05/19/14 O 043014 562.50 56.25 043014 506.25 043014 100 XXXXX 14068 MCAULIFF & SEMROW PC APRIL 14 ADMINISTRATIVE LAW JUDGE 100.03.5110 1405 051314 GLJ7642 100.22.5110 1405 051314 GLJ7642 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050388 100 33 ----------------------------- 14069 MCCANN INDUSTRIES INC 11034206 VEHICLE REPAIR PARTS ---------------------------- O5/19/14 0 043014 822.76 100.3345370 1405 051314 GLJ7642 822.76 043014 14050389 100 33 14069 MCCANN INDUSTRIES INC 11034255 SUPPLIES 05/19/14 O 043014 48.20 100.33.6110 1405 051314 GLJ7642 48.20 043014 14050390 100 33 14069 MCCANN INDUSTRIES INC 11034302 SUPPLIES O5/19/14 O 043014 14.00 100.33.6110 1405 051314 GLJ7642 14.00 043014 14050391 100 33 14069 MCCANN INDUSTRIES INC 11034304 SUPPLIES O5/19/14 0 043014 60.00 100,33.6110 1405 051314 GLJ7642 60.00 043014 14050392 100 33 14069 MCCANN INDUSTRIES INC 11034303 SUPPLIES O5/19/14 O 043014 184.88 100.33.6110 1405 051314 GLJ7642 184.88 043014 14050393 100 47 14080 MCCORMICK, JENISE M 4/22-29/14PARKS PROGRAM INSTUCTOR OS/19/14 O 043014 73.13 100647.5110 1405 051314 GLJ7642 73.13 043014 14050478 100 47 14080 MCCORMICK, JENISE M 5/1/14PARKS PROGRAM INSTRUCTOR O5/19/14 O 051414 48.75 100.47.5110 1405 051414 GLJ7649 48.75 051414 14050394 510 31 14246 MCHENRY ANALYTICAL WATER 1401646 WATER SAMPLE ANALYSIS 05/19/14 0 043014 430.00 510.31.5110 1405 051314 GLJ7642 430.00 043014 14050395 510 31 14246 MCHENRY ANALYTICAL WATER 1401646 WATER SAMPLE ANALYSIS O5/19/14 O 043014 450.00 510.31.5110 1405 051314 GLJ7642 450.00 043014 14050480 510 32 14246 MCHENRY ANALYTICAL WATER 314090TOTAL NITROGEN TEST 05/19/14 O 051414 60.00 510.32.6110 1405 051414 GLJ7650 60.00 051414 14050481 510 32 14246 MCHENRY ANALYTICAL WATER 314089TOTAL NITROGEN TEST 05/19/14 0 051414 60.00 510.32.6110 1405 051414 GLJ7650 60.00 051414 14050482 510 32 14246 MCHENRY ANALYTICAL WATER 314088TOTAL NITROGEN TEST O5/19/14 O 051414 60.00 510.32.6110 1405 051414 GLJ7650 60.00 051414 14050483 510 32 14246 MCHENRY ANALYTICAL WATER 314135TOTAL NITROGEN TEST O5/19/14 O 051414 60.00 510.32.6110 1405 051414 GLJ7650 60.00 051414 14050484 510 32 14246 MCHENRY ANALYTICAL WATER 314091TOTAL NITROGEN TEST O5/19/14 O 051414 60.00 510.32.6110 - 1405 051414 GLJ7652 60.00 051414 14050485 XXXXX XXXXX 14272 MCHENRY COUNTY COLLECTOR INSTALL #1PROPERTY TAXES 05/19/14 0 051414 10,121.64 280441,6940 1405 051414 GLJ7652 5284.80 051414 100,01.5110 1405 051414 GLJ7652 4836.84 051414 14050486 590 00 14272 MCHENRY COUNTY COLLECTOR INSTALL #1PROPERTY TAXES O5/19/14 O 051414 12,491,20 590.00.6940 1405 051414 GLJ7652 12491.20 051414 14050487 200 00 14289 MCHENRY COUNTY CONVENTIO #MCH014 2014 SUPPORT 05/19/14 0 051414 12,000.00 200900.5110 1405 051414 GLJ7652 12000.00 051414 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------- ----------- -------------------------------------------- -......... ------------------------------ 14050544 100 Ol 100.01.5110 14050545 100 O1 100001.5110 14050546 100 O1 100,01,5110 14050396 100 Ol 100.01.5410 14050569 100 33 100633.6110 14050458 100 22 100.22.5410 14254 MCHENRYCOUNTY DIV OF TR 23 MCRIDE SERVICES-DECEMBER 1405 051414 GLJ7655 14254 MCHENRY COUNTY DIV OF TR 24 MCRIDE SERVICES-JANUARY 1405 051414 GLJ7655 14254 MCHENRY COUNTY DIV OF TR 25 MCRIDE SERVICES-FEBRUARY 1405 051414 GLJ7655 14256 MCHENRY COUNTY EDC 2014-43 MEMBERSHIP INVESTMENT 1405 051314 GLJ7642 14283 MCHENRY COUNTY GLASS & M 11041 GLASS 1405 051414 GLJ7656 14263 MCHENRY COUNTY JUVENILE 2014 MEMBERSHIP DUES 1405 051414 GLJ7652 14050397 XXXXX XXXXX 14258 MCHENRY COUNTY RECORDER APRIL 2014RECORDING FEES 100.01.6940 1405 051314 GLJ7642 740,0093740 1405 051314 GLJ7642 14050398 510 XXXXX 14258 MCHENRY COUNTY RECORDER APRIL 2014RECORDING FEES 510.31.6940 1405 051314 GLJ7642 510.32.6940 1405 051314 GLJ7642 14050399 100 45 14266 MCHENRY FIRESTONE 19863 TIRE 100.45.5370 1405 051314 GLJ7642 14050490 100 33 14266 MCHENRY FIRESTONE 19877 TIRES 100.33.5370 1405 051414 GLJ7652 14050547 510 32 14266 MCHENRY. FIRESTONE 19851 TIRES 510.32.5370 1405 051414 GLJ7655 14050377 100 47 13170 MEYER JR, DONALD R 4/30/14 SOFTBALL UMPIRE SERVICES 100.47.5110 1405 051314 GLJ7642 14050378 510 31 13172 MEYER MATERIAL COMPANY 704802755 MATERIALS 510.31.6110 1405 051314 GLJ7642 14050470 280 41 13172 MEYER MATERIAL COMPANY 704842774 MATERIALS 280.41.8800 1405 051414 GLJ7649 14050533 280 41 13172 MEYER MATERIAL COMPANY 704833925 MATERIALS 280.41.8800 1405 051414 GLJ7655 14050534 510 31 13172 MEYER MATERIAL COMPANY 704833925 MATERIALS 510.31.6110 1405 051414 GLJ7655 05/19/14 0 043014 1,506.49 1506,49 043014 O5/19/14 O 043014 1,645.28 1645.28 043014 OS/19/14 0 043014 1,554.49 1554.49 043014 OS/19/14 O 051314 900.00 900.00 051314 O5/19/14 O 043014 118.50 118.50 043014 05/19/14 O 051414 15.00 15.00 051414 05/19/14 0 043014 49.50 47.00 043014 2.50 043014 O5/19/14 O 043014 480.00 220.00 043014 260.00 043014 05/19/14 O 043014 132.66 132.66 043014 05/19/14 O 051414 868.36 868.36 051414 05/19/14 O 043014 1,523.84 1523.84 043014 05/19/14 O 043014 50.00 50.00 043014 05/19/14 O 043014 82.78 82.78 043014 05/19/14 O 051414 764.18 764.18 051414 O5/19/14 O 043014 454.10 454.10 043014 O5/19/14 0 043014 49.12 49.12 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050535 100 Ol 100.01.6110 14050536 280 41 280641,8800 14050537 510 31 510.31.6110 14050538 280 41 280.41.8800 14050539 280 41 280,4168800 14050489 100 22 100.22.5110 14050379 100 O1 100.01.6110 14050380 100 Ol 100.01.6110 14050381 510 32 510.32.5380 14050382 100 Ol 100.01.6110 14050471 280 41 280.41.8800 14050472 620 00 620.00.5110 13172 MEYER MATERIAL COMPANY 704818672 MATERIALS O5/19/14 O 043014 1405 051414 GLJ7655 52.64 043014 13172 MEYER MATERIAL COMPANY 704818672 MATERIALS O5/19/14 0 043014 1405 051414 GLJ7655 43.07 043014 280-DOGPARK 13172 MEYER MATERIAL COMPANY 704818672 MATERIALS 05/19/14 0 043014 1405 051414 GLJ7655 102.81 043014 13172 MEYER MATERIAL COMPANY 704818671 MATERIALS O5/19/14 O 043014 1405 051414 GLJ7655 70.30 043014 280-DOGPARK 13172 MEYER MATERIAL COMPANY 704814272 MATERIALS 05/19/14 O 043014 1405 051414 GLJ7655 81.66 043014 280-DOGPARK 13225 MIAT 2014 ANNUAL OPERATION FEE O5/19/14 O 051414 1405 051414 GLJ7652 1000.00 051414 13309 MID AMERICAN WATER OF WA 151576W SUPPLIES 05/19/14 O 043014 1405 051314 GLJ7642 893.00 043014 13309 MID AMERICAN WATER OF WA 151617W SUPPLIES OS/19/14 O 043014 1405 051314 GLJ7642 132.00 043014 13309 MID AMERICAN WATER OF WA 151848W UTILITY SYSTEM REPAIR PARTS 05/19/14 O 043014 1405 051314 GLJ7642 399.21 043014 13309 MID AMERICAN WATER OF WA 000759WCM RETURNED SUPPLIES 1405 051314 GLJ7642 13309 MID AMERICAN WATER OF WA 151945W SUPPLIES 1405 051414 GLJ7649 13274 MIDCO 281494PW PHONE MAINTENANCE 1405 051414 GLJ7649 14050473 620 00 13274 MIDCO 281469CITY HALL PHONE MAINTENANCE 620.00.5110 1405 051414 GLJ7649 05/19/14 0 043014 311.60CR 043014 O5/19/14 O 051414 416.80 051414 05/19/14 O 051414 640.00 051414 9/14 O 051414 O5/1 3622.00 051414 05/19/14 O 051414 386.56 051414 16.11 051414 52.64 43.07 102.81 70.30 1,000.00 893.00 132.00 399.21 311.60- 416.80 640.00 3,622.00 402.67 14050475 05/19/14 O 051414 161.45 121.08 051414 40.37 051414 100 XXXXX 13291 MINUTEMAN PRESS OF MCH 81549 PRINTED STOCK FORMS 100.00.6210 1405 051414 GLJ7649 100.22.6210 1405 051414 GLJ7649 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE -----.......... --------------------- ------------------ ------------------------------...... -------...... ----------------------------- 14050476 100 XXXXX 13291 MINUTEMAN PRESS OF MCH 81568 PRINTED STOCK FORMS 05/19/14 O 051414 100,00,6210 1405 051414 GLJ7649 98.20 051414 10090496210 1405 051414 GLJ7649 65.47 051414 14050383 100 33 13521 MOBILE FLEET SERVICES IN 13812 VEHICLE REPAIRS OS/19/14 O 043014 100,33,5370 1405 051314 GLJ7642 1096.50 043014 14050477 100 22 13527 MOLNAR, JAMES 5/5-6/14 AGISENT CONFERENCE EXPENSES 05/19/14 O 051414 100,2265420 1405 051414 GLJ7649 78.71 051414 14050384 100 22 13560 MOTOROLA SOLUTIONS - STA CUST6052AASTARCOM 21 NETWORK 05/19/14 0 043014 INV#131862262014 100.22.5320 1405 051314 GLJ7642 1768.00 043014 14050385 100 47 13600 MROZ, GREGORY 4/30/14 SOFTBALL UMPIRE SERVICES 100.47.5110 1405 051314 GLJ7642 14050400 100 XXXXX 14251 NAPA AUTO PARTS MPEC APRIL 2014VEHICLE REPAIR PARTS 100.03.5370 1405 051314 GLJ7642 100.22.5370 1405 051314 GLJ7642 100.33.5370 1405 051314 GLJ7642 10094595370 1405 051314 GLJ7642 14050401 510 XXXXX 14251 NAPA AUTO PARTS MPEC APRIL 2014VEHICLE REPAIR PARTS 510.31.5370 1405 051314 GLJ7642 510.3245370 1405 051314 GLJ7642 510,3296110 1405 051314 GLJ7642 14050493 510 32 15077 NCL OF WISCONSIN INC 337875LAB SUPPLIES 510.32.6110 1405 051414 GLJ7652 14050491 100 22 15148 NESTER, F PETER CLOTHING ALLOWANCE REIMB 100.22.4510 1405 051414 GLJ7652 14050492 740 00 15144 NEUMANN JR, EDWARD J JUNE 2014 PARKING LOT RENTAL 740.00.6960 1405 051414 GLJ7652 14050494 100 22 15532 NORTH EAST MULTI-REGIONA 179424MEM13ERSHIP FEES 100.22.5430 1405 051414 GLJ7652 14050496 100 22 15540 NORTHERN ILLINOIS POLICE 9427 MEMBERSHIP ASSESSMENT 100.22.5110 1405 051414 GLJ7652 14050497 100 22 15540 NORTHERN ILLINOIS POLICE 9428 EMERGENCY SERVICES ASSESSMENT 100.22.5110 1405 051414 GLJ7652 14050495 100 41 15549 NORTHERN ILLINOIS SPECIA 2014 MEMBERSHIP DUES 100.41.5410 1405 051414 GLJ7652 OS/19/14 0 043014 46.00 043014 O5/19/14 O 043014 3.49 043014 1374.27 043014 390.54 043014 279.21 043014 OS/19/14 O 043014 9.93 043014 316.97 043014 5.08 043014 05/19/14 0 051414 893.44 051414 05/19/14 0 051414 223.89 051414 O5/19/14 O 051414 500.00 051414 05/19/14 O 051414 4140.00 051414 05/19/14 O 051414 400.00 051414 05/19/14 O 051414 3300.00 051414 05/19/14 O 051414 124443.00 051414 163.67 1,096.50 78.71 1,768.00 46.00 2,047.51 331.98 893.44 223.89 500.00 4,140.00 400.00 3,300.00 124,443.00 14050402 100 01 16716 OTTOSEN BRITZ KELLY COOP 71564 PROFESSIONAL SERVICES 05/19/14 0 043014 5,098.50 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 14 LIST OF FILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------- -----------------------------------------------------------------...... --------------------------------------- 100.01.5230 1405 051314 GLJ7642 5098.50 043014 14050403 100 33 16826 OWSLEY, MIKE CDL REIMB O5/19/14 0 043014 60.00 100.33.5430 1405 051314 GLJ7642 60.00 043014 14050498 100 33 16826 OWSLEY, MIKE TOOL ALLOWANCE REIMB 05/19/14 0 051414 350.00 100.33,4510 1405 051414 GLJ7652 350.00 051414 14050499 100 22 17016 PARDUE, RYAN 5/8/14TRANING EXPENSE REIMB O5/19/14 0 051414 8.00 100.22.5420 1405 051414 GLJ7652 8.00 051414 14050404 100 XXXXX 2532 PETROLIANCE LLC 9469946 VEHICLE FUEL 05/19/14 0 043014 222.83 100.03,6250 1405 051314 GLJ7642 179.03 043014 100,01,6250 1405 051314 GLJ7642 43.80 043014 14050405 100 22 2532 PETROLIANCE LLC 9463950 VEHICLE FUEL O5/19/14 0 043014 2,601.68 10042296250 1405 051314 GLJ7642 2601.68 043014 14050406 100 22 2532 PETROLIANCE LLC 9466636 VEHICLE FUEL O5/19/14 O 043014 2,857.92 100,22,6250 1405 051314 GLJ7642 2857.92 043014 14050407 100 22 2532 PETROLIANCE LLC 9469085 VEHICLE FUEL O5/19/14 0 043014 92.09 100.22.6250 1405 051314 GLJ7642 92.09 043014 14050408 100 22 2532 PETROLIANCE LLC 9469951 VEHICLE FUEL O5/19/14 O 043014 2,713.13 100.22.6250 1405 051314 GLJ7642 2713.13 043014 14050409 100 22 2532 PETROLIANCE LLC 9471248 VEHICLE FUEL 05/19/14 0 043014 14.71 100.22.6250 1405 051314 GLJ7642 14.71 043014 14050410 100 22 2532 PETROLIANCE LLC 9471239 VEHICLE FUEL 05/19/14 0 043014 1,216.96 100.22.6250 1405 051314 GLJ7642 1216.96 043014 14050411 100 33 2532 PETROLIANCE LLC 9466635 VEHICLE FUEL O5/19/14 O 043014 504.80 100.33.6250 1405 051314 GLJ7642 504.80 043014 14050412 100 33 2532 PETROLIANCE LLC 9469950 VEHICLE FUEL O5/19/14 0 043014 2,106.17 100.33.6250 1405 051314 GLJ7642 2106.17 043014 14050413 100 45 2532 PETROLIANCE LLC 9469949 VEHICLE FUEL 05/19/14 0 043014 173.27 100.45.6250 1405 051314 GLJ7642 173.27 043014 14050414 100 45 2532 PETROLIANCE LLC 9471237 VEHICLE FUEL 05/19/14 O 043014 203.90 100.45.6250 1405 051314 GLJ7642 203.90 043014 14050415 100 45 2532 PETROLIANCE LLC 9471223 VEHICLE FUEL O5/19/14 O 043014 118.19 100.45.6250 1405 051314 GLJ7642 118.19 043014 14050416 510 31 2532 PETROLIANCE LLC 9466633 VEHICLE FUEL 05/19/14 O 043014 741.25 510.31.6250 1405 051314 GLJ7642 741.25 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 15 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM it FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050417 510 31 2532 PETROLIANCE LLC 9469948 VEHICLE FUEL 05/19/14 0 043014 276.76 510.31.6250 1405 051314 GLJ7642 276.76 043014 14050418 510 32 2532 PETROLIANCE LLC 9469947 VEHICLE FUEL OS/19/14 O 043014 243.24 510.32.6250 1405 051314 GLJ7642 243.24 043014 14050419 510 32 2532 PETROLIANCE LLC 9466632 VEHICLE FUEL O5/19/14 O 043014 640.24 510,3296250 1405 051314 GLJ7642 640.24 043014 14050548 100 33 2532 PETROLIANCE LLC 9471238 FUEL 05/19/14 O 043014 623.20 100.33.6250 1405 051414 GLJ7655 623.20 043014 14050549 510 31 2532 PETROLIANCE LLC 9471236 FUEL 05/19/14 0 043014 322.62 510.31.6250 1405 051414 GLJ7655 322.62 043014 14050550 510 32 2532 PETROLIANCE LLC 9471235 FUELS 05/19/14 0 043014 228.68 510.32.6250 1405 051414 GLJ7655 228.68 043014 14050500 100 46 17134 PETROW, STEPHANIE S 5/6/14PARKS PROGRAM INSTRUCTOR 05/19/14 O 051414 125.00 100.46.5110 1405 051414 GLJ7652 125.00 051414 14050420 100 02 17154 PETTIBONE & CO, P F 30524 MINUTE BOOK PAPER 05/19/14 O 043014 84.00 100.02.6210 1405 051314 GLJ7642 84.00 043014 14050501 100 22 17154 PETTIBONE & CO, P F 30448 EMPLOYEE UNIFORMS O5/19/14 0 051414 47.00 100.22.4510 1405 051414 GLJ7654 47.00 051414 14050502 100 22 17154 PETTIBONE & CO, P F 30519 EMPLOYEE UNIFORMS 05/19/14 O 051414 143.97 100.22.4510 1405 051414 GLJ7654 143.97 051414 14050503 100 22 17154 PETTIBONE & CO, P F 30663 EMPLOYEE UNIFORMS O5/19/14 O 051414 150.00 100.22.4510 1405 051414 GLJ7654 150.00 051414 14050504 100 22 17154 PETTIBONE & CO, P F 30664 EMPLOYEE UNIFORMS 05/19/14 O 051414 54.00 100.22.4510 1405 051414 GLJ7654 54.00 051414 14050505 100 22 17154 PETTIBONE & CO, P F 30665 EMPLOYEE UNIFORMS 05/19/14 0 051414 190.00 100.22.4510 1405 051414 GLJ7654 190.00 051414 14050506 100 22 17154 PETTIBONE & CO, P F 30666 EMPLOYEE UNIFORMS 05/19/14 O 051414 150.00 100.22.4510 1405 051414 GLJ7654 150.00 051414 14050507 100 22 17154 PETTIBONE & CO, P F 30662 SUPPLIES O5/19/14 O 051414 99,90 100.22.6210 1405 051414 GLJ7654 99.90 051414 14050421 100 Ol 17270 PILAT ROOFING CONTRACTOR 14-546ROOF REPAIRS 05/19/14 0 043014 11745.00 100.01.5110 1405 051314 GLJ7642 1745.00 043014 14050422 100 33 17641 PRECISION SHARPENING 410118CHAIN & SAW SHARPENING SERVICE 05/19/14 0 043014 79.00 100.33.6110 1405 051314 GLJ7642 79.00 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 16 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050508 100 22 17657 PROSHRED SECURITY 990004319 DOCUMENT SHREDDING SERVICES 05/19/14 0 051414 53.00 100.22.5110 1405 051414 GLJ7654 53.00 051414 14050423 100 45 100.45.5370 14050509 100 45 100.45.5370 14050510 100 22 100.22.5430 14050424 100 41 100.41.6210 14050425 100 O1 100,01,6110 14050511 100 22 100,22,5110 14050426 100 45 100.45.5370 14050427 100 45 100.45.6110 14050428 100 45 100.45.5370 17640 PSP-BROOKFIELD 31GJ8504 SUPPLIES 1405 051314 GLJ7642 17640 PSP-BROOKFIELD 31GJ8691 VEHICLE REPAIR PARTS 1405 051414 GLJ7654 17671 PUBLIC SAFETY TRAINING C 15848 DISPATCH TRAINING 1405 051414 GLJ7654 18742 QUILL CORPORATION 2552229 OFFICE SUPPLIES 1405 051314 GLJ7642 18742 QUILL CORPORATION 2552229 SUPPLIES 1405 051314 GLJ7642 19015 RADICOM INC 100157RADI0 1405 051414 GLJ7654 19155 REINDERS INC 1424331 RETURNED ITEMS 1405 051314 GLJ7642 19155 REINDERS INC 1473705 SUPPLIES 1405 051314 GLJ7642 19155 REINDERS INC 1480220 SUPPLIES 1405 051314 GLJ7642 14050429 100 XXXXX 19155 REINDERS INC 4028727 EQUIPMENT 100.01.6270 1405 051314 GLJ7642 100,45,6270 1405 051314 GLJ7642 14050565 100 45 19155 REINDERS INC 4028916 STRIPING PAINT 100.45.6110 1405 051414 GLJ7656 14050430 100 33 19148 RELIABLE SAND & GRAVEL 5122 MATERIALS 100.33.6110 1405 051314 GLJ7642 14050551 100 XXXXX 19148 RELIABLE SAND & GRAVEL 5159 MATERIALS 100.33.6110 1405 051414 GLJ7655 100.45.6110 1405 051414 GLJ7655 SERVICE 14050512 100 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE 100.01.5310 1405 051414 GLJ7654 100.02.5310 1405 051414 GLJ7654 100,03,5310 1405 051414 GLJ7654 100.04.5310 1405 051414 GLJ7654 100.2245310 1405 051414 GLJ7654 100.30.5310 1405 051414 GLJ7654 05/19/14 O 043014 134.66 043014 05/19/14 O 051414 194.75 051414 05/19/14 O 051414 60.00 051414 O5/19/14 O 043014 6.46 043014 O5/19/14 0 043014 121.38 043014 05/19/14 0 051414 7544.26 051414 O5/19/14 O 043014 465.24CR 043014 05/19/14 O 043014 155.04 043014 OS/19/14 O 043014 35.35 043014 05/19/14 O 043014 246.72 043014 246.73 043014. 05/19/14 O 051414 534.00 051414 05/19/14 O 043014 30.00 043014 05/19/14 O 043014 1111.15 043014 443.20 043014 O5/19/14 0 051414 54.72 051414 95.77 051414 88.51 051414 345.47 051414 115.31 051414 3.07 051414 134.66 194.75 60.00 7,544.26 465.24- 155.04 35.35 493.45 534.00 30.00 1,554.35 776.87 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 17 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100.41.5310 1405 051414 GLJ7654 74.02 051414 14050513 510 XXXXX 19170 RESERVE. ACCOUNT 10737039 MAILING MACHINE POSTAGE 05/19/14 O 051414 204.45 510,31,5310 1405 051414 GLJ7654 175.68 051414 510932.5310 1405 051414 GLJ7654 28.77 051414 14050431 100 01 19312 RIVERSIDE BAKE SHOP 824745MEETING REFRESHMENTS 05/19/14 O 043014 18.26 100,01,6940 1405 051314 GLJ7642 18.26 043014 14050432 100 33 19763 RUSH TRUCK CENTERS OF IL 11207486 VEHICLE REPAIR PARTS OS/19/14 O 043014 24.60 100.33.5370 1405 051314 GLJ7642 24.60 043014 14050433 100 33 19763 RUSH TRUCK CENTERS OF IL 11207522 VEHICLE REPAIR PARTS 05/19/14 O 043014 280.36 100.33.5370 1405 051314 GLJ7642 280.36 043014 14050514 100 33 19763 RUSH TRUCK CENTERS OF IL 11208066 VEHICLE REPAIR PARTS 05/19/14 O 051414 81.98 100.33.5370 1405 051414 GLJ7654 81.98 051414 14050552 100 46 20015 SAM'S CLUB APRIL 2014PARKS SUPPLIES 05/19/14 O 043014 14.96 100.46,6920 1405 051414 GLJ7655 14.96 043014 14050329 100 22 20096 SCHMITT, MATTHEW 4/26-27/14TRAINING EXPENSE REIMB 05/19/14 O 043014 24.00 100.22.5420 1405 051214 GLJ7639 24.00 043014 14050515 510 32 20093 SCHNEIDER, RORY 24211 TOOLS 05/19/14 O 051414 307.82 510.32.5375 1405 051414 GLJ7654 307.82 051414 14050517 100 O1 20152 SECRETARY OF STATE / POL 343 & 345 VEHICLE REGISTRATION RENEWA 05/19/14 0 051414 202.00 100.01.6940 1405 051414 GLJ7654 202.00 051414 140SO516 100 01 20151 SECRETARY OF STATE/INDEX NOTARY COMMISSION O5/19/14 0 051414 20.00 NEVILLE & GERAGHTY 100.01.6940 1405 051414 GLJ7654 20.00 051414 14050330 100 01 20668 SHAW MEDIA 10474/APR LEGAL ADVERTISING 05/19/14 0 043014 144.30 100.01,5450 1405 051214 GLJ7639 144.30 043014 14050553 100 45 20568 SPECIALTIES DIRECT 1424401-INRESTROOM PANELS 05/19/14 0 043014 561.00 100.45.6110 1405 051414 GLJ7655 561.00 043014 14050522 100 47 20733 ST PAULS EPISCOPAL CHURL MAY 2014 PARKS PROGRAM SPACE RENTAL 05/19/14 O 051414 190.80 100.47.5110 1405 051414 GLJ7654 190.80 051414 14050332 100 Ol 20710 STANS OFFICE TECHNOLOGIE 304697COPIER METER READING 05/19/14 O 043014 174.42 100.01.5110 1405 051214 GLJ7639 174.42 043014 14050518 620 00 20710 STANS OFFICE TECHNOLOGIE 304875INTERNET SERVICES O5/19/14 O 051414 179.00 620.00.5110 1405 051414 GLJ7654 179.00 051414 14050554 100 33 20710 STANS OFFICE TECHNOLOGIE 304691COPIER SUPPLIES & SERVICE O5/19/14 O 043014 210.60 100.33.5110 1405 051414 GLJ7655 210.60 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 18 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050555 510 XXXXX 20710 STANS OFFICE TECHNOLOGIE 304691COPIER SUPPLIES & SERVICE 510.31.5110 1405 051414 GLJ7655 510,32,5110 1405 051414 GLJ7655 14050519 100 XXXXX 20711 STAPLES ADVANTAGE 8029715346OFFICE SUPPLIES 100.00.6210 1405 051414 GLJ7654 100.03.6210 1405 051414 GLJ7654 100.00.6210 1405 051414 GLJ7654 100,01,6110 1405 051414 GLJ7654 100.04.6210 1405 051414 GLJ7654 100,22,6210 1405 051414 GLJ7654 100.41.6210 1405 051414 GLJ7654 14050520 510 31 20711 STAPLES ADVANTAGE 8029715346OFFICE SUPPLIES 510,31.6210 1405 051414 GLJ7654 14050521 100 XXXXX 20711 STAPLES ADVANTAGE 8029715346OFFICE SUPPLIES 100,0046210 1405 051414 GLJ7654 100.04.6210 1405 051414 GLJ7654 100.22.6210 1405 051414 GLJ7654 100.41.6210 1405 051414 GLJ7654 14050333 100 33 20714 STATE TREASURER IDOT 41361 TRAFFIC SIGNAL MAINTENANCE 100.33.5110 1405 051214 GLJ7639 14050434 100 33 100.33.6110 14050524 100 XXXXX 100.42.6110 100.43.6110 100.44.6110 100,45,6110 100.46.6110 100,47,6110 14050523 100 04 100.04.5330 14050435 100 46 100.46.5110 14050437.100 33 100.33.6290 14050436 270 00 270.00.8600 21247 THELEN MATERIALS LLC 307148MATERIALS 1405 051314 GLJ7642 21262 THINK INK INC 20140491 1405 051414 GLJ7654 1405 051414 GLJ7654 1405 051414 GLJ7654 1405 051414 GLJ7654 1405 051414 GLJ7654 1405 051414 GLJ7654 SUMMER PROGRAM SHIRTS OS/19/14 O 043014 210.59 043014 210.59 043014 05/19/14 0 051414 213.71CR 051414 210.10 051414 155.60 051414 22.98 051414 53.74 051414 12.29 051414 37.93 051414 05/19/14 0 051414 3.61 051414 05/19/14 O 043014 762.19CR 043014 333.57 043014 317.28 043014 111.34 043014 05/19/14 O 043014 7352.65 043014 O5/19/14 0 043014 82.13 043014 05/19/14 O 051414 82.40 051414 82.40 051414 25.52 051414 129.36 051414 536.10 051414 425.65 051414 21250 THIRD MILLENNIUM ASSOCIA 16897 VEHICLE STICKER SOFTWARE/FORMS 05/19/14 O 051414 1405 051414 GLJ7654 6756.84 051414 21535 TONYAN, LUCY 422059/61 PARKS PROGRAM INSTRUCTOR 05/19/14 0 043014 1405 051314 GLJ7642 540.00 043014 21632 TRAFFIC CONTROL & PROTEC 79906 SAFETY EQUIPMENT & SUPPLIES 05/19/14 O 043014 1405 051314 GLJ7642 1150.10 043014 21638 TREASURER STATE OF ILLIN 106914CRYSTAL LAKE ROAD CONSTRUCTION 05/19/14 O 043014 1405 051314 GLJ7642 54398.85 043014 421.18 278.93 3.61 7,352.65 82.13 1,281.43 6,756.84 540.00 1,150.10 54,398.85 14050438 100 22 22396 ULTRA STROBE COMMUNICATI 10795 VEHICLE EQUIPMENT REPAIRS 05/19/14 0 043014 117.95 100.22.5370 1405 051314 GLJ7642 117.95 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 19 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM If FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT _P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 14050439 100 04 22497 UNITED PARCEL SERVICE 60X485184 UPS CHARGES 05/19/14 0 043014 11.30 100,04.5310 1405 051314 GLJ7642 11.30 043014 14050440 510 31 22497 UNITED PARCEL SERVICE 60X485184 UPS CHARGES 05/19/14 0 043014 19.77 510.31.5310 1405 051314 GLJ7642 19.77 043014 14050441 510 32 22669 USA BLUEBOOK 330774SUPPLIES 05/19/14 0 043014 1,109.98 510.32.6110 1405 051314 GLJ7642 1109498 043014 14050442 510 32 22669 USA BLUEBOOK 327090EQUIPMENT REPAIR PARTS 05/19/14 0 043014 11039.61 510632.5375 1405 051314 GLJ7642 1039,61 043014 14050443 510 32 22669 USA BLUEBOOK 329494EQUIPMENT REPAIR PARTS 05/19/14 0 043014 166.45 510,32,5375 1405 051314 GLJ7642 166.45 043014 14050444 100 47 3661 VALLEY VIEW ACRES 14189 PARK PROGRAM INSTUCTOR 05/19/14 0 043014 170.00 100.47.5110 1405 051314 GLJ7642 170.00 043014 14050525 XXXXX XXXXX 23152 VERIZON WIRELESS 9724591065CELL PHONE USAGE 05/19/14 0 051414 11522.01 100.01.5320 1405 051414 GLJ7654 80.00 051414 10090395320 1405 051414 GLJ7654 104.24 051414 100.22.5320 1405 051414 GLJ7654 972.69 051414 100.30.5320 1405 051414 GLJ7654 34.04 051414 100.33.5320 1405 051414 GLJ7654 205.78 051414 100.4165320 1405 051414 GLJ7654 4.94 051414 100.45.5320 1405 051414 GLJ7654 68.08 051414 100.46,5320 1405 051414 GLJ7654 3.88 051414 10094795320 1405 051414 GLJ7654 5.06 051414 620.00.5320 1405 051414 GLJ7654 43.30 051414 14050526 510 XXXXX 23152 VERIZON WIRELESS 9724591065CELL PHONE USAGE 05/19/14 0 051414 137.37 510.31.5320 1405 051414 GLJ7654 106.32 051414 510,3295320 1405 051414 GLJ7654 31.05 051414 14050566 510 31 23152 VERIZON WIRELESS 9724773503MOBILE BROADBAND 05/19/14 0 051414 43.85 510.31.5320 1405 051414 GLJ7656 43.85 051414 14050567 620 00 23152 VERIZON WIRELESS 9724591066MO13ILE BROADBAND 05/19/14 0 051414 38.01 620.00.5110 1405 051414 GLJ7656 38.01 051414 14050445 510 32 23287 VIKING CHEMICAL COMPANY 257179CHEMICALS 05/19/14 0 043014 8,723.24 51093296110 1405 051314 GLJ7642 8723.24 043014 14050446 100 22 24001 VOELKER, MATT 4/26-27/14TRAINING EXPENSE REIMB 05/19/14 0 043014 15.67 100.22.5420 1405 051314 GLJ7642 15.67 043014 14050334 100 01 24030 WASTE MANAGEMENT 3081798 REFUSE STICKERS 05/19/14 0 043014 31580.00 10000106110 1405 051214 GLJ7639 3580.00 043014 14050335 510 32 24028 WASTE MANAGEMENT OF WI P 2770327423SLUDGE DISPOSAL SERVICES 05/19/14 0 043014 71391.16 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 20 LIST OF BILLS COUNCIL MEETING 5/19/14 . CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510.32,5580 1405 051214 GLJ7639 7391.16 043014 14050556 510 31 24038 WATER SOLUTIONS UNLIMITE 34469 CHEMICALS 05/19/14 0 043014 5,300.00 510.31.6110 1405 051414 GLJ7655 5300.00 043014 14050336 510 31 24035 WATER WELL SOLUTIONS 14-03-104 WELL #2 EMERGENCY REPAIR 05/19/14 0 043014 9,902.00 510431.6110 1405 051214 GLJ7639 9902.00 043014 14050337 100 33 24151 WELCH BROS INC 1474264 SUPPLIES 05/19/14 0 043014 120.00 100,33,6110 1405 051214 GLJ7639 120.00 043014 14050527 100 41 1 WETZEL, RHONDA PARKS PROGRAM REFUND 05/19/14 0 051414 50.00 100.41.3635 1405 051414 GLJ7654 50.00 051414 14050339 100 01 24211 WHITEY'S CRANE RENTAL 1302 CRANE RENTAL 05/19/14 0 043014 760.00 100.01.5110 1405 051214 GLJ7639 760.00 043014 14050557 100 33 7 ZERRIEN, PAUL MARCH 2O14MAILBOX REPLACEMENT 05/19/14 0 043014 50.00 100.33,6110 1405 051414 GLJ7655 50.00 043014 DATE 5/14/2014 11:36 AM CITY OF MCHENRY PAGE 21 LIST OF BILLS COUNCIL MEETING 5/19/14 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE EXPENDED LIQUID ACCRUAL GRAND TOTALS 480,955.78 RECAP TOTALS EXPENDED FUND TOTALS 100 GENERAL FUND 252,756.13 200 TOURISM FUND 12,000.00 270 MOTOR FUEL TAX FUND 54,398.85 280 DEVELOPER DONATION FUND 7,634.91 400 RECREATION CENTER FUND 27,200.00 510 WATER/SEWER FUND 73,220.60 590 MARINA OPERATIONS FUND 12,491,20 610 RISK MANAGEMENT FUND 239.34 620 INFORMATION TECHNOLOGY FUND 14,698.95 740 RETAINED PERSONNEL ESCROW 21752,50 750 REVOLVING LOAN FUND 23,563.30 **** 480,955.78 LIQUID ACCRUAL Office of the Mayor Susan Low, Mayor McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: May 19, 2014 TO: McHenry City Council FROM: Mayor Susan E. Low RE: Request for a Class H Liquor License from S.J.J.B, Inc. d/b/a Cucina Rosa, 4113 Shamrock Lane and Ordinance increasing the number of Class H licenses from three to four. ATT: Liquor License Application Ordinance A request for a Class H liquor license was submitted by Salvatore Savanelli, president of S.J.J.B, Inc. d/b/a Cucina Rosa located at 4113 Shamrock Lane (former location of Touch of Italy restaurant). A Class H liquor license authorizes the retail sale of beer and wine for consumption at tables and on premises only. The annual fee for a Class H license is $700. Mr. Savanelli submitted an application, paid the license fee, and the city received a satisfactory fingerprint report. Mr. Savanelli has owned previous restaurants and as a result of my meeting with him, I found him to be conversant with State of Illinois liquor license regulations. I recommend approval of the request for a Class H liquor license on the condition that all employees of the restaurant involved in the sale and service of alcohol obtain Beverage Alcohol Sellers and Servers Education & Training certification. If Council concurs, then it is recommended a motion is considered to grant a Class H liquor license to S.J.J.B, Inc. d/b/a Cucina Rosa located at 4113 Shamrock Lane, as presented and approval of the attached Ordinance increasing the number of Class H licenses from three to four. License No, _ Date Issued Date Effective CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2014/2015 TO BE FILED WITH THE OFFICE OF THE MAYOR ALL LICENSES EXPIRE APRIL 30 FOLLOWING DATE OF ISSUANCE Fee Received � V' Date Received `f'/ot,3 / I Receipt Issued On `����� /' Check No. � l�' Cashier's Chk. Cert. Check Cash NAME OF BUSINESS, ADDRESS, &TELEPHONE #.:y- ""'� � IV � I�D�%� 1. Please indicate form of ownership: CORPORATION _PARTNERSHIP INDIV[DUAL/SOLE PROP. IF pORPORATION: � � � � �a ��� 2. Cor oration Name: � �'j IvY Corporate Address: Corporate Phone Number: 3. State of Incorporation: ��i-.1 �v f 4. IF PARTNERSHIP: Name: Corporate Address: Corporate Phone Number: 5. State of Incorporation: IF fNDIVIDUAL/SOLE PROP: 6. Applicant's Full Name: Date of Birth: Residence Address: 7. Home Phone: a 'T� " '�- t � "' I � 1� � Business Phone: _ 8. Citizen of U.S.? � S If a naturalized citizen, when and where naturalized? Court in which (or law under which) naturalized: 9. (A) If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent: 2012 PAGE TWO 10. If Applicant and Local Manager are not the same, give name, address and telephone number of Local Manager: Local Manager's: Date of Birth: 11 Principal Type of Business: �GS�,'1U-���'�Iv 12. What is current zoning for this property? 13. Type of License Sought: � � �!J 5 14. Date on which business was begun at this location: _"� 'r' �_ Place of Birth: Citizen of U.S.? 15. Does applicant own premises for which license is sought? �© If not, state name and address of owner and attach copy of executed (ease. 16. If property is owned by a land trust, trustee must fife affidavit disclosing names and addresses of all beneficial owners and percentage of interest. 17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institut�ns of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? �� A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet). ��:� ��A���F� 19. Illinois State Liquor License Number: Attached copy of-S�t/ate Liquor License Certificate. 20. Give applicant's Retailer's Occupational tax (ROT) Registration Number.. �� 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: %�� 22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years, or if not available, other proof of financial responsibility. 23. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquorwill be ,gs�old for the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage. ���'�9��� ��� �7� �k�� ���-�i`�pp-f��� �A�iq �.{t�SC,�`��1��������'� �1.� 24. Describe parking facilities available to the business: (J Cam. S 25. Are you familiar with all the laws of the United States, State of (Ilinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and will you abide by them? � �. S 26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents? . � �- 27. Will you attempt to prevent rowdiness, fi hts and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? �/ � 28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business �If answer is "YES", give particulars: 29. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors y'�/� answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation an the local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? __ If so, please describe: 31. fs any individual who is directly or indirectly interested in applicant's place ofbusiness, alaw-enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? �i) If so, please state name and address of such person: 2012 nSea2 �1�1.� �►�bK G'nt�M� 1/Nk1C, L PAGE THREE 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each partner and the local manager — (please attach). 33. Have you ever been convicted of a gambling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the corporation and the local manager)? -�� If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? nth 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? �� 36. Have you, or��n� partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. � Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 5:00 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance ortumultuous conduct of patrons and/oremployees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conductor excessive noise constituting a nuisance ortumultuous conduct of patrons and/or employees on the licensed premises. 2012 PAGE FOUR AFFIDAVIT STATE OF ILLINOIS ) ) ss COUNTY OF MCHENRY ) I, the undersigned, being first duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR: Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORA (Authorized Title ��.�5 i ��� «oF�i�i�L sE-a�„ I:ynn f�artenson -Notary Pu131ic, Stafe of Illinois My,�ommission Expires 05/27/2Dt7 MANAGER: Signature of Local Manager Print Name Subscribed and sworn to before me this day of NOTARY PUBLIC Subscribed and sworn to before me this day of ntnmr ov pUBLIC Subscri°b' e�d and sworn to before me, this v`� day of �/-.'�, c Subscribed and sworn to before me this day of 20 20 20 2012 NOTARY PUBLIC ORDINANCE NO. 14- AN ORDINANCE Increasing number of Class H Liquor Licenses (Cucina Rosa) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION l: Section 4-6(7) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "H" Liquor Licenses from three to four. SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 19�' day of May 2014. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor City of McHenry 333 S Green Street McHenry, Illinois 60050 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: May 19, 2014 Regular City Council Meeting RE: Approval of Contract with BS&A for purchase of Building Permit Software Package ATT: Proposal for Software and Services-BS&A Software BACKGROUND: The Community and Economic Development Department is seeking to obtain a building permit software package. Over the past two years Community and Economic Development Department staff heard building permit software presentations from four different software vendors. The department would like to utilize BS&A's (http://www.bsasoftware.com/) software package, which includes building permitting and code enforcement administration. BS&A was founded in 1987 and is headquartered in Bath, MI. BS&A software was the Department's preferred choice because it is extremely user-friendly. The company has 1,800 municipal customers and nine building customers in Illinois including: Fox Lake, Libertyville, Round Lake and Burr Ridge. In McHenry County, the Village of Lakewood and the Village of Island Lake utilize BS&A software. Staff has checked references from other communities already using the software, and all reference checks have been positive. Staff from the Community and Economic Development Department also traveled to the Village of Libertyville to learn how Libertyville uzes the BS&A program to meet their needs. Libertyville has been utilizing BS&A software for over 10 years and believes it is an excellent program which has dramatically improved the efficiency of their operations. They also stated BS&A is extremely responsive to questions and concerns and routinely returns their calls very quickly, often within minutes. The Village of Libertyville also has begun to use tablet computers in the field to conduct inspections and when they return to the office the information entered into the tablet in the field is synced with their office computers. City of McHenry 333 S Green Street McHenry, Illinois 60050 www.ci.mchenrv.il.us BS&A touts its quick response to customer questions stating their goal is to return all calls in less than 15 minutes, and they have the ability to share your desktop to assist in answering questions. The company quoted the City a total price of $38,845, which can be paid interest free over a two-year period. This price includes the software and training costs. There is an annual fee of $3,920 for technical assistance which does not begin until year two. The proposed building software request was included in the 2014-2015 budget. Staff is receiving an updated contract but was assured the costs reflected in the attached proposal will not increase. ANALYSIS: Currently, the Community and Economic Development Department does not have a software program that staff can enter and track building permits and code violations, flag items for follow-up or easily print reports. All building permits are currently tracked using Microsoft Excel, and code violations are entered into using Microsoft Access. Both of which were created by department staff; however, these programs do not provide an efficient means of tracking permits. Business licenses are another item the Community and Economic Development Department keeps separate records of in an additional Microsoft Excel spreadsheet. Further, the department utilizes BPMS, which is a program designed specifically to track, enter and store annual plumbing backflow prevention inspections. It would be the department's goal to eventually eliminate the use of BPMS, which costs $595 annually (licensing fee), and incorporate backflow prevention inspections into this new building permitting software system. Utilizing multiple computer programs for different actions is very archaic and inefficient, and it consumes a lot of staff time. A comprehensive building permit and code administration software package will do everything described previously in one integrated system. Software packages of this type are property/address-based, and permit information, code violations, payments owed (liens/judgments) and failed inspections will all be referenced on one screen back to the specific property address. These software packages also assimilate geographic information system (GIS) information with each parcel. The largest benefit of acquiring building permit system software is it will enable the department to improve upon its already great customer service by expediting permit processing and issuing permits in a timelier manner, as well to be more proactive in its code enforcement efforts. 11 City of McHenry 333 S Green Street McHenry, Illinois 60050 www.ci.mchenry.il.us LARNE tic..nr or rE rox mvcnr Efficiency and accountability of all business conducted is another large benefit of having a permitting system such as this. Programs of this type can be tailored and designed to meet the specific needs of the City of McHenry. The program is built around the same manner which the City normally conducts business but in an electronic format. One of the department's goals, which has already been implemented, is to store all address files, which contain permit information, building plans, etc. electronically and mothball all paper address files. A building permit software program can facilitate electronic filing/record keeping. The system will foster the ability to track and closeout outdated permits in a more efficient manner. The system is real time so multiple users can access records at any one time, print code enforcement letters, building permits, inspection tickets and certificates of occupancy. Additionally more detailed monthly/annual reports can be created. The Community and Economic Department is also seeking to eliminate hand-written inspection tickets and acquire notebook or tough book computers for inspectors in the field, as well as printers which can be placed within vehicles. A longer -term goal (3-5 years) of the Department is to have the ability to allow permits and inspection requests to be submitted on-line, as well as payment of permit fees, as well as permit public access to be able to track the progress of their permit. If this request is approved it would be the goal of the department to have the system constructed and receive training this spring and go live by the end of the summer/early fall 2014. BS&A staff can do a lot of the electronic data transfer remotely and will be on -site to train when our system goes live and follow-up again after we've had to time to use it to answer any questions and address issues we might have encountered. If the City Council concurs it is recommended to approve the attached contract, in an amount not-to-exceed$38,845 to be paid over the next two fiscal years in two even installments, 50% the first year (2014-2015) and the second 50% due (2015-2016)-each installment notAo- exceed $19,422.50 each. 2 Proposal for Software and Services, Presented to... City of McHenry, McHenry County IL October 21, 2013 Quoted by: Kevin Schafer Thank you for the opportunity to quote our software and services. At BS&A, we are focused on delivering unparalleled service, solutions, support, and customer satisfact(on. You'll see this in our literature, but it's not just a marketing strategy... (t's a m(ndset deeply embedded in our DNA. Our goal is to provide such remarkable customer service that our customers feel compelled to remark about it. We are extremely proud of the many long-term customer relationships we have built Our success is directly correlated with putting the customer first and consistently choosing to Listen. Delivering unparalleled customer service is the foundation of our company. BS&A Software 14965 Abbey Lane Bath M148808 (855) BSA -SOFT /fax (517) 641-8960 bsosof twore. com Contents Please return all pages, retaining a copy for your records. Cost Summary; Totals..... 3, 4, 5 Annual Service Fees..... 6 Optional Items..... 7 Acceptance..... 8 Contact Information..... 9 Attachments Please retain for your records. Hardware Requirements SQL Server Pricing Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Page2of9 Prices good for a period of 90 days from date on quote Cost Summary Application and Annual Service Fee parces based on an approximate population of 26,862. Software is licensed for use only by municipality identified on the cover page. If used for additional entities or agencies, please contact BS&A for appropriate pricing. Prices subject to change if the actual count is significantly different than the estimated count. Applications Building Department .NET Field Inspection .NET Subtotal Custom Import Custom import from third -party software to populate Building Department database with parcels, properties, and current owners. Project Management and Implementation Planning $15,620 $4,000 $19,620 Services include: - Analyzing customer processes to ensure a(! crcal components are addressed - Creating and managing the project schedule in accordance with the customer's existing processes and needs Providing a central contact between the customer project leaders, developers, trainers, IT staff, and other resources required throughout the transition period - Coordinating and/or performing data extractions necessary for both testing and final conversions - Installing the software and providing IT consultation for network, server, and workstation configuration and requirements Testing and reviewing converted data Questions? Please cal( Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com $4,675 Page3of9 Prices good for a period of 90 days from date on quote Implementation and Training $1,100/day - Days quoted are estimates; you are billed for actual days used Services include: - Setting up users and user security rights for each application - Performing final process and procedure review Configuring custom settings in each application to fit the needs of the customer - Setting up application integration and workflow methods Onsite verification of converted data for balancing and auditing purposes Training and Go -Live Software Setup Days: 1 $1,100 Building Department .NET Days: 7 $7,700 Field Inspection .NET Days: 1 $1,100 Total:9 Subtotal $9,900 Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Page 4 of 9 Prices good for a period of 90 days from date on quote Cost Totals Not including Annual Service Fees Applications Custom Import Project Management and Implementation Planning Implementation and Training Total P Check this bac to iaay in tvva even installments, 5Q°.� thefirst year/50%the second year, interest -free Travel Expenses Grand Total (with Travel Expenses) Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com $19,620 $1,500 $4,675 $9,900 $35,695 $38,845 Page5of9 Prices good for a period of 90 days from date on quote Annual Service Fees, New Purchases Unlimited service and support during your first year with the program are included in your purchase price. Thereafter, Service Fees are billed annually. BS&A Software reserves the right to increase the Annual Service Fee by no more than the yearly Consumers Price Index (CPI). Building Department .NET $3,120 Field Inspection .NET $800 Total Annual Service, New Purchases $3,920 Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Page6of9 Prices good for a period of 90 days from date on quote Optional Item(s) Program Customization BS&A strives to provide a flexible solution that can be tailored to each municipality's needs. However, in some cases, custom work may be required. Typical examples include: ' custom payment import/lock box import custom OCR scan -line custom journal export to an outside accounting system custom reports If you require any custom work, please let us know so that we can better understand the scope of your request and include that in a separate proposal. Additional Training -Building Department Report Designer Most of our Building Department customers heavily use our Report Designer, which is included free with the program. Report Designer Training is not included in the training quoted on this proposal and is highly recommended. You may attend a class at our office in Bath Township, or we can train at your location. Report Designer Training is typically completed in one day. Please check the option you are interested in. Report Designer Training will be scheduled after successful implementation and training of your Building Department software. _Classroom training, $195/person/day On -site training (unlimited attendees), $1,100/day plus applicable travel expenses Questions? Please call Kevin Schafer at (855) 272-7638 or email kschaferCa bsasoftware.com Page7of9 Prices good for a period of 90 days from date on quote Proposal for Software and Services, Presented to... City of McHenry, McHenry County IL October 21, 2013 Quoted by: Kevin Schafer S O F T W A R E Thank you for the opportunity to quote our software and services. At BS&A, we are focused on delivering unparalleled service, solutions, support, and customer satisfaction. You'll see th(s (n our literature, but (t's not just a marketing strategy... it's a mindset deeply embedded in our DNA. Our goal is to provide such remarkable customer service that our customers fee( compelled to remark about it. We are extremely proud of the many long-term customer relationships we have built. Our success is directly correlated with putting the customer first and consistently choosing to listen. Delivering unparalleled customer service is the foundation of our company. BS&A Software 14965 Abbey Lane Bath MI 48808 (855) BSA -SOFT l fax (517) 641-8960 bsosof twore. com Contents Please return all pages, retaining a copy for your records. Cost Summary; Totals..... 3, 4, 5 Annual Service Fees..... 6 Optional Items..... 7 Acceptance..... 8 Contact Information..... 9 Attachments Please retain for your records. Hardware Requirements SQL Server Pricing Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Prices good for a period of 90 days from date on quote Page2of11 Cost Summary Application and Annual Service Fee prices based on an opprox(mate population of 26,862. Software Ls licensed for use only by municipality identified on the cover page. If used for additional entities or agencies, please contact BS&A for appropriate pricing. Prices subject to change if the actual count is significantly different than the estimated count. Applications Building Department .NET Field Inspection .NET Subtotal Custom Import Custom import from third -party software to populate Building Department database with parcels, properties, and current owners. Project Management and Implementation Planning Services include: $15,620 $4,000 $19,620 - Analyzing customer processes to ensure a(( critical components are addressed Creating and managing the project schedule in accordance with the customer's existing processes and needs Providing a central contact between the customer project leaders, developers, trainers, IT staff, and other resources required throughout the transition period - Coordinating and/or performing data extractions necessary for both testing and final conversions Installing the software and providing IT consultation for network, server, and workstation configuration and requirements Testing and reviewing converted data Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Prices good for a period of 90 days from date on quote $4,675 Page3of11 Implementation and Training - $1,100/day Days quoted are estimates; you are billed for actual days used Services include: - Setting up users and user security rights for each application Performing final process and procedure review Configuring custom settings in each application to fit the needs of the customer Setting up application integration and workflow methods - Onsite verification of converted data for balancing and auditing purposes - Training and Go -Live Software Setup Days: 1 $1,100 Building Department .NET Days: 7 $7,700 Field Inspection .NET Days: 1 $1,100 Total:9 Subtotal $9,900 Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Page 4 of 11 Prices good for a period of 90 days from date on quote Cost Totals Not including Annual Service Fees Applications $19,620 Custom Import $1,500 Project Management and Implementation Planning $4,675 Implementation and Training $9,900 Total Proposed $35,695 LiCheck this box to pay in two even installments, 507* the first year/50%the second year, interest -free Travel Expenses $3,150 Grand Total (with Travel Expenses) $38,845 Year 1 Total $19,422.50 Year 2 Total $19,422950 Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Page 5 of 11 Prices good for a period of 90 days from date on quote Annual Service Fees, New Purchases Unlimited service and support during your first year with the program are included in your purchase price. Thereafter, Service Fees are billed annually. BS&A Software reserves the right to increase the Annual Service Fee by no more than the yearly Consumers Price Index (CPI). Building Department .NET $3,120 Field Inspection .NET $800 Total Annual Service, New Purchases $3,920 Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Prices good for a period of 90 days from date on quote Page 6 of 11 Optional Item(s) Program Customization BS&A strives to provide a flexible solution that can be tailored to each municipality's needs. However, in some cases, custom work may be required. Typical examples include: custom payment import/lock box import custom OCR scan -line custom journal export to an outside accounting system custom reports If you require any custom work, please let us know so that we can better understand the scope of your request and include that in a separate proposal. Additional Training -Building Department Report Designer Most of our Building Department customers heavily use our Report Designer, which is included free with the program. Report Designer Training is not included in the training quoted on this proposal and is highly recommended. You may attend a class at our office in Bath Township, or we can train at your location. Report Designer Training is typically completed in one day. Please check the option you are interested in. Report Designer Training will be scheduled after successful implementation and training of your Building Department software. Classroom training, $195/person/day On -site training (unlimited attendees), $1,100/day plus applicable travel expenses Questions? Please caii Kevin Schafer at (855) 272-7638 or emaii kschafer@bsasoftware.com Prices good for a period of 90 days from date on quote Page 7 of 11 Acceptance Signature constitutes... 1. An order for products and services as quoted Quoted prices do not include Program Customization or training beyond the estimated number of days 2. Agreement with the proposed Annual Service Fees 3. Acceptance of BS&A's hardware recommendations required to efficiently run the .NET applications Signature Date BS&A PLEDGE. We offer cone -year, risk -reversal pledge on our software. If, up to a year after installation, you are not happy with our software and service, you can return our software for a full refund. Returning Accepted Proposal to BS&A Please return the entire proposal, with signature/date (this page) and contact information (next page) filled out, by any of these methods: Mail: BS&A Software 14965 Abbey Lane Bath, MI 48808 Fax: (517) 641-8960 Email: kschafer@bsasoftware.com Once your proposal is received, a BS&A representative will contact you to begin the scheduling process. Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Prices good for a period of 90 days from date on quote Page8of11 Contact Information If any mailing addresses are PO Boxes, please also provide a Street Address for UPS/Overnight mail. If additional contacts need to be submitted, please make a copy of this page. Key Contact for Implementation and Project Management �E1 Phone/Fa Mailing Add City, State, Zi IT Contact �E1 Phon Mailing Add City, State, Zi Emai Questions? Please call Kevin Schafer at (855) 272-7638 or email kschafer@bsasoftware.com Page9of11 Prices good for a period of 90 days from date on quote