HomeMy WebLinkAboutPacket - 03/03/2014 - City CouncilAGENDA ��
REGULAR CITY COUNCIL MEETING
Monday, March 3, 2014, 7:30 PM
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Presentation of a Proclamation honoring the McHenry Garden Club 10" Anniversary
5. Public Input Session: 10 Minute Limitation
6. Consent Agenda:
A. Authorization to advertise for bids for construction of Miller Point Pier for an anticipated project costs of $50,000 in Tax
Increment Financing Funds;
B. Approval of Park Facilities Special Use/Picnic Permits;
C. Approval of January 20, 2014 City Council meeting minutes;
D. Approval of February 17, 2014 City Council meeting minutes and
E. Approval of List of Bills.
7. Consideration and adoption of a Resolution authorizing: execution of a Professional Service Agreement with FGM Architects
for an amount not to exceed $359,000 for architectural services for the development of a Recreation Center; execution of a
Professional Services Agreement with HR Green for an amount not to exceed $136,000 for engineering and project oversight
services for the development of a Recreation Center; and, amendment to the FY 13/14 Budget item 400.00.8200 Recreation
Center Construction Fund for total expenditures in the amount of $495,000
8. Consideration and adoption of a Resolution authorizing city staff to submit an application for a Park and Recreation Facility
Construction Grant through the State of Illinois/Illinois Department of Natural Resources to request funding assistance for
the City of McHenry Recreation Center in the amount of $2.5 million for construction, architectural, and engineering
services
9. Consideration and Adoption of a Resolution authorizing: execution of a Professional Services Agreement with HR Green, Inc.
for Facility Plan Amendment and NPDES Permitting in the amount of $61,270; Professional Services Agreement with HR
Green, Inc. for Wastewater Treatment Facility Consolidation Final Design in the amount of $1,325,188; and amendment to the
FY 13/14 Budget item 580.00.8500 Utility Improvements Fund for total expenditures in the amount of $1,386,458
10. Consideration and adoption of a Resolution in support of the Fox Waterway Agency
11. Mayor Statement and Reports
12. Committee Reports
13. Staff Reports
14. Future Agenda Items
13. Executive Session: Semi-annual review of Executive Session Minutes and destruction of tapes (5 ILCS 120/2(c)(21))
14. Anticipated motion to a Resolution authorizing the destruction of executive session audio tapes of City Council meetings prior
to August 2012
15. Adjournment
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone:(815)363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: March 3, 2014
TO: McHenry City Council
FROM: Bill Hobson, Deputy City Administrator
RE Construction of Miller Point Pier
ATT: Bid Package
Staff is seeking authorization to advertise for bids for the construction of a pier at. Miller Point.
The pier shall consist of a 4x 70' main walkway, four 4' x 20' fingers (two on each side)and a
8" x 44" platform at the end of the main walkway. The end platform shall have two seating
locations. Pedestrian bollard lights shall be installed at approximately six locations on the pier.
A gateway type sign shall be installed at the water end of the main walkway. The pier surface
will be constructed of Trex decking to match the existing Riverwalk boardwalk sections.
The Tax Increment Financing Fund will be used to pay for the project. The fund currently has a
negative fund balance and as such, money currently available in the General Fund will reimburse
this TIF expenditure until the TIF fund generates a positive fund balance. The project is
anticipated to cost approximately $50,000,
If
Council concurs,
then it
is recommended a
motion
is considered to approve the request
to
advertise for bids
for the
construction of the
Miller
Point Pier as presented.
CITY OF McI ENRY
333SOUTH GREEN STREET
MCHENRY, ILLINOIS 60050
MILLER POINT PIER
MCHENRY RIVERWALK
BID PACKAGE
INVITATION FOR BIDDER'S PROPOSALS, GENERAL INSTRUCTIONS TO BIDDERS,
SPECIAL INSTRUCTIONS TO BIDDERS, BIDDER'S PROPOSAL,
BIDDER'S SWORN ACKNOWLEDGEMENT, BIDDER'S SWORN WORK HISTORY STATEMENT,
FORM OF BID BOND, REQUEST FOR ADDITIONAL INFORMATION, BIDDER'S SWORN STATEMENT OF
RESPONSIBILITY, AND ATTACHMENTS
(CONTRACT DOCUMENTS ATTACHED)
CITY OF MCHENRY
CONTRACT FOR THE CONSTRUCTION OF
Miller Point Pier
BID PACKAGE
TABLE OF CONTENTS
1.
Invitation for Bidder's Proposals
2.
General Instructions to Bidders
3.
Special Instructions to Bidders
4.
Bidder's Proposal
5.
Bidder's Sworn Acknowledgment
6.
Bidder's Sworn Work History Statement
7.
Form of Bid Bond
8.
Request for Additional Information
9.
Bidder's Sworn Statement of Responsibility
CONTRACT
1. Contract Agreement
2, Contractor's Certification
3. Schedule of Prices
4, General Conditions of Contract
5, Special Conditions of Contract
6. Contract Drawings
7. Specifications
8. Form of Performance Bond
9. Form of Labor and Material Payment Bond
10, Prevailing Wage Ordinance
CITY OF MCHENRY
CONTRACT FOR THE CONSTRUCTION OF
McHenry Riverwalk—Miller Point
INVITATION FOR BIDDER'S PROPOSALS
OWNER:.
City of McHenry
333 South Green Street
McHenry, Illinois 60050
Invitation to Bid
Notice to Bidders
(1) Sealed bids, addressed to:
City of McHenry
333 South Green Street
McHenry, Illinois 60050
will be received until 11 a.m., local time, on Month 00, 2014, in the office of the
City Clerk, City of McHenry, 333 S. Green Street, McHenry, IL 60050. All bids
must be submitted in the enclosed pre -labeled envelope with the fluorescent
green sticker clearly visible. The bidder's name and address must be clearly
marked in the upper left hand corner of the envelope. After the official bid
closing time, the bids will be publicly opened and read aloud.
(2) The bids. to be opened at the above date and time will be for furnishing all labor,
material and equipment and performing all work required for the construction of
McHenry Riverwalk — Miller Point, as shown in the bid package prepared by HR
Green, Inc, dated Month 00, 2014, completed on behalf of the City of McHenry,
hereinafter called OWNER.
(3) All proposals shall be accompanied by a cashier's certified check or bid bond
upon a national or state bank or surety company in the amount 10% of the total
amount for the base bid payable to the City of McHenry, as a guarantee that the
bidder will enter into a contract and execute performance bond within fifteen (15)
working days after notice of award and that his bid will not be withdrawn within
forty-five (45) days after the date of opening of bids without the consent of the
Owner and for future of bid bond. Bids without a bid bond will not be
considered.
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INVITATION
(4) All bid securities will be returned to the respective bidders within thirty (30) days after
bids are opened, except those which the Owner elects to hold until the successful
bidder has executed the contract and furnished the required bonds. Thereafter, all
remaining securities, including security of the successful bidder, will be returned
within sixty (60) days.
(5) The successful bidder must famish both a performance bond and a payment on
upon approved standard form in the amount of 110% of the contract price from an
approved surety company licensed by the State of Illinois, or acceptable,
according to the latest list of companies holding certificates of authority from the
Secretary of The Treasury of the United States, or other surety or sureties
acceptable to the Owner.
(6) The right is reserved, as the interest of the Owner may require to reject any and all
bids, and to waive any informality in bids received.
(7) Pre -qualified bidders and suppliers may obtain a PDF copy on CD of the bid
package from the City of McHenry, 333 S. Green Street, McHenry, IL 60050
from 9 a.m. until 4:30 p.m. on Month 00, 2014 and then between the hours of
8:30 a.m. and 4:30 p.m. until Bid Opening for a cost of $25.00. CD must be paid
for at the time of pickup (checks, money orders or cashier's checks payable to the
City of McHenry).
(8) Bidders should carefully examine the specifications, and other documents, visit
the site of the work, and fully inform themselves as to all conditions and matters
which can in any way affect the work or the cost thereof. Should a bidder find
discrepancies in, or omission from the plans, specifications, or other documents,
or should he be in doubt as to their meaning, he should at once notify the Owner
and obtain clarification prior to submitting any bid.
(] 0) Addenda to the specifications and revised drawings issued to bidders prior to the
receipt of bids shall be considered part of the contract documents. Bidders shall
acknowledge receipt of addenda and revised drawings on the proposal form.
(11) Attention of Bidders is particularly called to the requirements concerning the
payment of not less than the prevailing wage and salary rates specified in the
Contract Documents and the conditions of employment with respect to certain
categories and classifications of employees. See SPECIFICATIONS AND
SPECIAL PROVISIONS
The rates of pay set forth under SPECIFICATIONS AND SPECIAL
PROVISIONS, are the minimums to be paid during the life of the Contract. It is
therefore the responsibility of Bidders to inform themselves as to local labor
conditions, such as the length of work day and work week, overtime
compensation, health and welfare contributions, labor supply and prospective
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INVITATION
changes or adjustments of rates.
(12) Attention of Bidders is particularly called to the requirement for ensuring that
employees and applicants for employment are not discriminated against because
of their race, color, religion, sex or national origin. See SPECIFICATIONS AND
SPECIAL PROVISIONS.
2. Description of the Work
The work shall consist of all labor, materials and equipment necessary for the
construction of the Miller Point Pier as indicated in this bid package. The pier shall
consist of a 4' x 70' main walkway, four 4' x 20' fingers (two on each side) and a 8' x
44' platform at the end of the main walkway. The end platform shall have two seating
locations. Pedestrian bollard lights shall be installed at approximately 6 locations on the
pier. A gateway type sign shall be installed at the water end of the main walkway. The
pier surface shall be Trex decking (or approved equal) to match the existing Riverwalk
boardwalk sections. Pier framing and support pilings shall be adequate to support the
loadings indicated in the attached sketches. The plans prepared by VOA, dated, October
26, 2005 shall be used as a reference document.
Defined Terms
All terms capitalized in this Invitation for Bidder's Proposals and in the other Bidding
Documents are defined in the Bidding Documents and the Contract and shall have such
defined meanings wherever used. The Bid Package consists of the Bidding Documents
and the Contract, both as hereinafter defined.
4. Awardine Authority
The awarding authority
for this contract
is
the City of McHenry who reserves the right to
waive technicalities and
to reject
any or
all
proposals per City Ordinance.
5. The Biddine Documents
The Bidding Documents consist of the following documents, all of which are by this
reference made a part of this Invitation for Bidder's Proposals as though fully set forth
herein:
(1)
Invitation for Bidder's Proposals;
(2)
General Instructions to Bidders;
(3)
Special Instructions to Bidders;
(4)
Addenda, if issued;
(5)
Bidder's Proposal;
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INVITATION
(6) Bidder's Sworn Acknowledgment;
(7) Bidder's Sworn Work History Statement;
(8) Form of Bid Bond;
(9) Request for Additional Information, if any;
(10) Bidder's Sworn Statement of Responsibility, if requested;
(11) Other Information Submitted by Bidder, if requested; and
(12) Notice of Award.
6. The Contract
The Contract consists of the following documents, all of which are by this reference
made a part of this Invitation for Bidder's Proposals as though fully set forth herein:
(1) Contract Agreement;
(2) Contractor's Certification;
(3) Schedule of Prices;
(4) General Conditions of Contract;
(5) Special Conditions of Contract;
(6) Contract Drawings;
(7) Specifications;
(8) Form of Performance Bond;
(9) Form of Labor and Material Payment Bond;
(10) Prevailing Wage Ordinance; and
(11) Addenda, if issued.
Engineer may, during construction, furnish such additional Contract Drawings and
Specifications or such other explanations as Engineer may consider necessary to illustrate
or explain the Work in further detail. The successful Bidder shall be required to comply
with the requirements of all such additional Contract Drawings and Specifications or
other explanations, all of which shall be considered part of the Contract and shall not be
considered as indicating additional Work.
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INVITATION
Inspection and Examination
The Bidding Documents and the Contract maybe examined at the office of the Owner, as
listed above. A copy of the Bidding Documents and the Contract may be obtained at the
office of the Owner at 9 a.m. on March 10, 2014.
Each prospective Bidder shall, before submitting its Bidder's Proposal, carefully examine
the Bidding Documents and the Contract. Each prospective Bidder shall inspect in detail
the Work Site and the surrounding area and shall familiarize itself with all local
conditions, including subsurface, underground and other concealed conditions, affecting
the Contract, the Work and the Work Site. The Bidder whose Bidder's Proposal is
accepted will be responsible for all errors in its Bidder's Proposal including those
resulting from its failure or neglect to make a thorough examination and investigation of
the Bidding Documents, the Contract, and the conditions of the Work Site and the
surrounding area.
8. Bid Opening
Owner will receive sealed Bidder's Proposals for the Work until 11 a.m., looal time, on
March 25, 2014, at Owner's office listed above, at which time, or as soon thereafter as
possible, all Bidder's Proposals will be publicly opened and read aloud.
9. Bid Security, Bonds and Insurance
A. Bid Security. Each Bidder's Proposal shall be accompanied by a security deposit
of at least ten percent of the Bidder's Price Proposal in the form of (1) a Cashier's
Check or Certified Check drawn on a solvent bank insured by the Federal Deposit
Insurance Corporation and payable without condition to Owner or (2) a Bid Bond
in the form included in the Bidding Documents from a surety company licensed to
do business in the State of Illinois with a general rating of A minus and a financial
size category of Class X or better in Best's Insurance Guide,
B. Performance and Payment Bonds. The successful Bidder will be required to
famish a Performance Bond and a Labor and Material Payment Bond upon award
of the Contract, each in the penal sum of the full amount of the Contract Price, in
the form included in the Contract and from a surety company meeting the
requirements set forth above. Each Bidder's Proposal must be accompanied by a
letter from such a surety company stating that it will execute Bonds in the form
included in the Contract Documents upon award of the Contract to Bidder.
C. Insurance. The successful Bidder will be required to famish certificates and
policies of insurance as required by Section 4.2 of the Contract Agreement,
Article IV of the General Conditions of Contract, and Section 4 of the Special
Conditions of Contract upon award of the Contract. Each Bidder's Proposal must
be accompanied by a letter from Bidder's insurance carrier or its agent certifying
that said insurer has read the requirements set forth in the Contract and will issue
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INVITATION
the required certificates and policies of insurance upon award of the Contract to
Bidder.
DATED this 1 Oth day of March, 2014I
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CITY OF MCAENRY
By: /s/Bill Hobson
Deputy City Administrator
CITY OF MCHENRY
CONTRACT FOR THE CONSTRUCTION OF
Miller Point Pier
GENERAL INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Section page
2. Interpretation of the Bidding Documents and the Contract.................................................3
3. Calculation of Unit Price Proposals and Compensation......................................................3
4. Prevailing Wages.................................................................................................................4
5. Taxes and Benefits..............................................................................................................A
6. Permits and Licenses. 4 4 q I I 1 0 1 1 1 1 1 1 1 M d 0 0 d 6 0 0 F 0 0 0 0 . . . . . . . . . . . . 4 0 , q I I I I I I I I I I d d I I I * 0 0 P 0 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 .4
7. Preparation of Bidder's Proposal.........................................................................................5
8. Signature Requirements.......................................................................................................6
9. Bid Security.........................................................................................................................7
10. Surety and Insurance Commitments...................................................................................08
11. Submission of Bidder's Proposals.......................................................................................8
12. Withdrawal of Bidder's Proposals.......................................................................................8
13. Public Opening of Bidder's Proposals........01111110.00..40.6.00001111.........40101111111111111....................&9
14. Qualification of Bidders, 1 1 4 4 4 4 0 1 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 4 1 4 0 0 0 0 0 0 0 4 0 0 d & 0 a a 0 P 6 1 1 1 1 1 1 1 1 1 1 1 1 d I I I I * 4 6 * I I I I I I I I I I I I I I I I 1 0 0 1 1 0 0 0 0 0 0 0 0 a a a a 44 9
15. Disqualification of Bidders................................................................................................10
16. Award of Contract, , I I I I I I I I I I I I * 1 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 P P I M d d d d 6 6 6 4 q q . . . . . . . . . . . . d I I 1 1 4 4 0 4 1 1
17. Notice of Award; Effective Date of Award.......................................................................11
18. Closing of Contract............................................................................................................12
19. Failure to Close, , I I I I I I I I I * 4 4 0 0 0 0 0 0 W I 1 0 0 M a* d . . . . . . . . . . 0 , 0 0 0 0 0 a 0 4 V 0 P 0 1 1 1 1 1 1 1 1 1 d d I d 1 2
20. Time of Starting and Completion.....................................................................................413
21. Confidentiality...................................................................................................................13
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CITY OF MCHENRY
CONTRACT FOR THE CONSTRUCTION OF
Miller Point Pier
GENERAL INSTRUCTIONS TO BIDDERS
1. Examination of Bidding Documents, Contract, and Work Site
A. Bidding Documents and the Contract. Each prospective Bidder shall, before
submitting its Bidder's Proposal, carefully examine the Bidding Documents and the Contract as
defined in the Invitation for Bidder's Proposals and included in this Bid Package. The Contract
contains provisions applicable not only to the successful Bidder but also to all of its
Subcontractors and Suppliers. In making copies of the Bidding Documents and the Contract
available to prospective Bidders, Owner and Engineer do so only for the purpose of obtaining
Bidder's Proposals and such provision does not confer a license or grant for any other use.
B. Work and Work Site Conditions. Each prospective Bidder shall, before
submitting its Bidder's Proposal, personally inform itself, by on -site inspection and investigation
and by such other appropriate and lawful means as it may wish, of all conditions under which the
work is to be performed; of the obstacles, unusual conditions or difficulties that may be
encountered, whether or not referred to in the Bidding Documents or the Contract; and of all
other relevant matters concerning the Work Site and the surrounding area, including subsurface,
underground and other concealed conditions. In examining the Work Site and the surrounding
area, special attention shall be given to the cost and feasibility of the Work to be performed
thereon, including the arrangement and conditions of existing or proposed structures that will
affect, or that will be affected by, the Work; the procedures necessary for maintenance of
uninterrupted operations; the need to interrupt operations for any reason; and the availability and
cost of the means and methods of accomplishing the Work. Any prospective Bidder desiring to
make borings, explorations or observations to determine conditions at or around the Work Site
shall obtain permission from Owner or from any other property owner, as appropriate, prior to
commencement of any such activity.
Notwithstanding anything set forth in this Subsection 113, it shall remain the successful
Bidder's responsibility to (i) determine during construction the presence and location of any
underground obstructions and to make adjustments in the alignment or grade of the Work to pass
around, over, or under them, and (ii) determine during construction the presence and location of
any adverse soil conditions and to take all necessary action to eliminate, address, or otherwise
deal with such adverse soil conditions, all without any equitable adjustment in the Contract Time
or, except as expressly provided, and only to the limited extent set forth, in Sections 2.1 through
2.3 of the General Conditions of Contract included in this Bid Package, the Contract Price.
C. Quantities. Each prospective Bidder shall, before submitting its
Bidder's Proposal, satisfy itself, by personal inspection and investigation of the Work Site or by
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GENERAL INSTRUCTIONS
such other appropriate and lawful means as it may wish, as to the correctness of any quantities
listed in the Bidding Documents.
D. Equipment, Materials, and Supplies. Each Bidder shall base its Bidder's Proposal
on new, undamaged, first -quality equipment, materials, and supplies complying fully with the
Contract, and in the event any Bidder names or includes in its Bidder's Proposal equipment,
materials, or supplies that do not conform, such Bidder shall, if awarded the Contract, be
responsible for furnishing equipment, materials, and supplies that fully conform to the Contract
at no increase in the Bidder's Price Proposal.
E. Information Provided by Owner. When information pertaining to subsurface,
underground or other concealed conditions or obstructions, soils analysis, borings, test pits,
buried structures, utility locations or conditions, conditions of existing structures, and similar site
information or data and other investigations is shown or indicated on the Contract Drawings
included in this Bid Package, is distributed with the Bidding Documents or the Contract, or is
otherwise made available to any prospective Bidder by Owner, such information is shown,
indicated, distributed, or made available solely for the convenience of such prospective Bidder
and is not part of the Bidding Documents or the Contract. Owner assumes no responsibility
whatever in respect to the sufficiency or accuracy of any such information, and there is no
guaranty or warranty, either expressed or implied, that the conditions indicated are representative
of those existing throughout the Work or the Work Site, or that the conditions indicated are
representative of those existing at any particular location, or that unanticipated conditions may
not be present.
F. Representation and Warranty of Bidder. Each Bidder submitting a Bidder's
Proposal expressly thereby represents and warrants that it has had an adequate period of time to
conduct, and has conducted, the independent examinations, inspections and investigations
required by these General Instructions to Bidders. Each Bidder submitting a Bidder's Proposal
expressly thereby further represents and warrants that Bidder's Price Proposal includes such
allowances for contingencies as Bidder deems appropriate with respect to such risks and changes
in the Work as the successful Bidder is responsible for dealing with under the Contract without
any equitable adjustment in the Contract Price or Contract Time,
G. Remedies for Failure to Comply. The successful Bidder will be responsible for
all errors in its Bidder's Proposal resulting from such Bidder's failure or neglect to comply with
these General Instructions to Bidders. The successful Bidder shall bear all damages and costs
associated therewith, arising therefrom, or resulting from matters or conditions first discovered
during the progress of the Work, including, but not limited to, damages or costs resulting from,
arising out of, or in any way related to increases in time -related costs; increases in costs of labor,
equipment, materials, or supplies; costs of additional personnel; costs of additional equipment;
costs of additional premium time for personnel or equipment; increase in costs for Bond or
insurance premiums; lower labor productivity; lost profits or alternative income; effects on other
contracts; and costs of demobilization and remobilization.
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GENERALINSTRUCTIONS
2. Interpretation of the Bidding Documents and the Contract
A. Defined Terms. All terms capitalized in these General Instructions to
Bidders and in the other Bidding Documents are defined in the Bidding Documents and the
Contract and shall have such defined meanings wherever used.
B. Implied Terms. If any workmanship, equipment, materials, or supplies
that are not directly or indirectly set forth in the Contract are nevertheless necessary to the proper
provision, performance, and completion of the whole of the Work in accordance with the intent
of the Contract, each prospective Bidder shall understand such workmanship, equipment,
materials, or supplies to be implied and shall provide for such workmanship, equipment,
materials, or supplies in its Bidder's Proposal as fully as if it were particularly described.
C. Addenda. No interpretation of the Bidding Documents or the Contract
will be made except by written addendum duly issued by Engineer or Owner ("Addendum"). No
interpretation not contained in an Addendum shall be valid or have any force or effect whatever.
All Addenda issued prior to the opening of Bidder's Proposals shall become a part
of the Bidding Documents or the Contract, as the case may be. Each prospective Bidder shall be
responsible for inquiring from time to time as to the availability of Addenda.
If any prospective Bidder is in doubt as to the true meaning of any part of the
Bidding Documents or the Contract, such prospective Bidder shall submit to Owner or Engineer
a written request for an interpretation thereof as far in advance of the scheduled opening of
Bidder's Proposals as possible.
Owner shall use its best efforts to issue Addenda in response to all valid,
appropriate, and timely inquiries, but accepts no responsibility for doing so. Inquiries not
answered by Addenda shall be considered invalid, inappropriate, or untimely inquiries.
D. Informal Responses, Neither Owner nor Engineer will give oral answers
or instructions in response to any inquiries received prior to the award of the Contract regarding
the meaning of the Bidding Documents or the Contract nor any oral indication as to the validity
of any such inquiry. Any such oral answer, instruction or indication shall not be binding, shall
be deemed to be unauthorized and given informally for the convenience of the Person making
the inquiry, shall not be guaranteed, and shall not be relied upon by any prospective Bidder. By
submitting a Bidder's Proposal, each Bidder shall be deemed to have agreed that such
information has not been used as a basis of its Bidder's Proposal and that the giving of any such
information does not entitle such Bidder to assert any claim or demand against Owner or
Engineer on account thereof.
3. Calculation of Unit Price Proposals and Compensation
On all items for which Bidder's Proposals are to be received on a unit price basis,
Bidder's Proposals will be compared on the basis of the approximate number of units stated in
the Bidding Documents multiplied by each Bidder's respective Price Proposal for each Unit
Price Item.
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GENERALINSTRUCTIONS
Payment on the Contract for each Unit Price Item will be based on the actual
number of acceptable units of such Unit Price Item installed complete in place, measured on the
basis defined in the Contract.
The approximate quantities stated in the Bidding Documents shall not be used in
establishing the compensation due under the Contract. Such stated quantities are Engineer's
estimate only for Owner's convenience in comparing Bidder's Proposals and shall not be relied
upon by prospective Bidders. Any increases in the number of units of Unit Price Items required
to complete the Work resulting from risks or changes in the Work that the successful Bidder is
responsible for dealing with under the Contract without any equitable adjustment in the Contract
Price shall be paid for at the respective Price Proposal for each such Unit Price Item.
No Bidder shall, after submission of its Bidder's Proposal, dispute or complain of
any estimate of Unit Price Items contained in the Bidding Documents nor assert that there was
any misunderstanding in regard to the nature or amount of Work to be done.
4. Prevailing Wages
In accordance with the Prevailing Wage` Act, 820 ILCS 130/0.01 et seq., not less
than the prevailing rate of wages for similar work in the locality in which the Work is to be
performed shall be paid to all laborers. A copy of Owner's ordinance ascertaining the prevailing
rate of wages, in effect as of the date of the Invitation for Bidder's Proposals, is included in this
Bid Package. If the Illinois Department of Labor revises the prevailing rate of hourly wages to
be paid, the revised rate shall apply to the Contract.
5. Taxes and Benefits
Owner is exempt from state and local sales, use and excise taxes. Bidder's Price
Proposal shall not include any such taxes. A letter of exemption will be provided to the
successful Bidder, if necessary. Owner will not reimburse, nor assist the successful Bidder in
obtaining reimbursement for, any state or local sales, use or excise taxes paid by the successful
Bidder. The successful Bidder shall be required to reimburse Owner for any such taxes paid.
Bidder's Price Proposal shall include all other applicable federal, state, and local
taxes of every kind and nature applicable to the Work as well as all taxes, contributions, and
premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or
other similar benefits. It shall be the sole responsibility of each prospective Bidder to determine
the applicability and amount of such taxes, contributions, and premiums and no extra
compensation shall be paid by Owner for the successful Bidder's failure to include these costs in
its Bidder's Proposal.
6. Permits and Licenses
Except as otherwise expressly provided in the Special Conditions of Contract
included in this Bid Package, Bidder's Price Proposal shall include the cost of obtaining all
permits, licenses, and other approvals and authorizations required by law for performance of the
Work. It shall be the sole responsibility of each prospective Bidder to determine the applicable
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GENERALINSTRUCTIONS
permits, licenses, and other approvals and authorizations and no extra compensation shall be paid
by Owner for the successful Bidder's failure to include these costs in its Bidder's Proposal. The
successful Bidder shall be required to display all permits, licenses and other approvals and
authorizations as required by law.
7. Preparation of Bidder's Proposal
Bidder's Proposals to enter into the Contract for the Work shall be made only on
the blank Bidder's Proposal form furnished by Owner and included in this Bid Package. Entries
on the Bidder's Proposal form shall be typed or legibly written in ink.
Price Proposals are to be written by words and by figures as provided on the
Bidder's Proposal form. In case of any conflict, words shall prevail. In case of any error in
adding or multiplying individual items, the prices listed for individual items shall control over
any incorrect total of such items. A Bidder's Proposal may be rejected if it does not contain a
requested price for each and every item named in the Bidder's Proposal form or may be
interpreted as bidding "no charge" to Owner for any item left blank, except as may be otherwise
provided in the Special Instructions to Bidders included in this Bid Package.
Prospective Bidders are warned against making alterations of any kind to the
Bidder's Proposal form or to any entry thereon. Bidder's Proposals that contain omissions,
conditions, alterations, or additions not called for by the Bidding Documents may be rejected or
interpreted so as to be most favorable to Owner.
Bidder's Proposals that are not submitted on the Bidder's Proposal form furnished
by Owner or that are separated from this bound Bid Package may be rejected.
Each Bidder shall securely staple into its Bidder's Proposal a copy of each
Addendum issued for the Bidding Documents and the Contract and shall include in the place
provided therefor in the Bidder's Proposal form a listing of all such Addenda. Bidder's
Proposals that fail to comply with this Instruction may be rejected.
Each Bidder shall complete, sign as required pursuant to Section 8 of these
General Instructions to Bidders, and submit with its Bidder's Proposal all of the following
documentation:
(1) Bidder's Sworn Acknowledgment included in this Bid Package;
(2) Bidder's Sworn Work History Statement included in this Bid
Package;
(3) Bid Security as required by Section 9 of these General Instructions
to Bidders;
(4) Surety Commitment Letter as specified in the Invitation for
Bidder's Proposals;
-5-
GENERALINSTRUCTIONS
(5) Insurance Commitment Letter as specified in the Invitation for
Bidder's Proposals; and
(6) Such other documentation, if
any, as
may
be required by any
Special Instructions to Bidders
included
in this
Bid Package,
Every Bidder submitting a Bidder's Proposal shall be conclusively deemed to
have evidenced an intention to be bound thereby whether or not the requirements for signing
Bidder's Proposals found in Section 8 of these General Instructions to Bidders are satisfied.
However, any Bidder's Proposal that fails to comply with Section 8 of these General Instructions
to Bidders may nevertheless be rejected.
If a deficiently prepared Bidder's Proposal is not rejected, Owner may demand
correction of any deficiency and award the Contract to Bidder upon satisfactory compliance with
this Instruction.
8. Signature Requirements
A. Bidder's Proposals. The following requirements shall be observed in the
signing of each Bidder's Proposal:
(1) Corporations. Each Bidder's Proposal submitted by a corporation
shall be signed by the President or other authorized officer of the
corporation and shall also bear the attesting signature of the
Secretary or Assistant Secretary of the corporation. A certified
copy of a resolution of the Board of Directors of the corporation
evidencing the authority of the officials signing and attesting the
Bidder's Proposal to do so shall be attached to it.
(2) Partnerships. Each Bidder's Proposal submitted by a partnership
shall be signed by all of its general partners or by an attorney -in -
fact. If signed by an attorney -in -fact, there shall be attached to the
Bidder's Proposal a power of attorney executed by all of the
general partners of such partnership evidencing authority of such
attorney -in -fact to sign the Bidder's Proposal.
(3) Individuals. Each Bidder's Proposal submitted by an individual
shall be signed by such individual or by an attorney -in -fact. If
signed by an attorney -in -fact, there shall be attached to the
Bidder's Proposal a power of attorney executed by such individual
evidencing the authority of such attorney -in -fact to sign the
proposal.
(4) Joint Ventures. Each Bidder's Proposal submitted by a joint
venture shall be signed by each signatory of the joint venture
agreement by which such joint venture was formed in accordance
with the applicable provisions of (1), (2) and (3) above or by an
-6
GENERAL INSTRUCTIONS
attorney -in -fact. If signed by an attorney -in -fact, there shall be
attached to the Bidder's Proposal a power of attorney executed by
each signatory to the joint venture agreement evidencing the
authority of such attorney -in -fact to sign the proposal.
Any Bidder's Proposal that fails to comply with this Instruction may be rejected,
or, if not rejected, Owner may demand correction thereof and award the Contract to Bidder upon
satisfactory compliance with this Instruction.
B. Other Documents. The signature requirements set forth in Subsection 8A
shall apply to all other documents in the Bid Package required to be executed by Bidder,
Bidder's sureties and Bidder's insurance representatives as well as to the Contract Agreement,
the Contractor's Certification and all other required documentation related to the Contract.
Any Bidder's Proposal that fails to comply with this Instruction may be rejected,
or, if not rejected, Owner may demand correction thereof and award the Contract to Bidder upon
satisfactory compliance with this Instruction.
9, Bid Security
A. Required Bid Security. Every Bidder's Proposal shall be accompanied by
bid security in the form of a Cashier's Check, Certified Check or Bid Bond as specified in the
Invitation for Bidder's Proposals ("Bid Security"), which Bid Security shall stand as a guaranty
that (1) if Bidder is determined to be one of the Most Favorable Bidders (see Section 14B
below), Bidder will submit all additional information requested by Owner; (2) if such Bidder's
Proposal is accepted, Bidder will timely file the Bonds and the certificates and policies of
insurance required by the Contract; and (3) if such Bidder's Proposal is accepted, Bidder will
timely execute the Contract Agreement, the Contractor's Certification, and all other required
documentation related to the Contract.
Any Bidder's Proposal that fails to comply with this Instruction may be rejected,
or, if not rejected, Owner may demand correction of any deficiency and award the Contract to
Bidder upon satisfactory compliance with this Instruction.
B. Return of Bid Security. Bid Security submitted in the form of Cashier's
Checks or Certified Checks will be returned to all except the Most Favorable Bidders within five
Days after the opening of Bidder's Proposals, and to the Most Favorable Bidders within five
Days after execution of the Contract Agreement by Owner. Bid Bonds will not be returned
unless otherwise requested by Bidder.
C. Liquidated Damages. If a Most Favorable Bidder fails to timely submit all
additional information requested by Owner, or if the successful Bidder fails to timely and
properly submit all required Bonds, certificates and policies of insurance, or if the successful
Bidder fails to timely and properly execute the Contract Agreement, the Contractor's
Certification and all other required documentation related to the Contract, it will be difficult and
impracticable to ascertain and determine the amount of damage that Owner will sustain by
-7-
GENERAL. INSTRUCTIONS
reason of any such failure. For such reason, every Bidder shall, by submitting its Bidder's
Proposal, be deemed to agree that Owner shall have the right, at its option in the event of any
such default, to retain or recover as reasonably estimated liquidated damages, and not as a
penalty, the entire amount of the Bid Security or ten percent of the Bidder's Price Proposal,
whichever is greater, or to exercise any and all equitable remedies it may have against the
defaulting Bidder.
10. Surety and Insurance Commitments
Every Bidder's Proposal shall be accompanied by:
(1) A letter from a surety company, licensed to do business in the State
of Illinois with a general rating of A minus and a financial size
category of Class X or better in Best's Insurance Guide, stating
that it will execute Bonds in the form included in the Contract
Documents upon award of the Contract to Bidder.
(2) A letter from Bidder's insurance carrier or its agent certifying that
said insurer has read the insurance requirements set forth in the
Contract and will issue the required certificates and policies of
insurance upon award of the Contract to Bidder.
Any Bidder's Proposal that fails to comply with this Inshuction may be rejected,
or, if not rejected, Owner may demand correction of any deficiency and award the Contract to
Bidder upon satisfactory compliance with this Instruction.
11. Submission of Bidder's Proposal
One copy of each Bidder's Proposal, properly signed, together with the required
Bid Security (see Section 9), the required surety and insurance commitment letters (see
Section 10) and all other required documents, shall be enclosed in a sealed envelope or package
and shall be addressed and delivered to the place, before the time, and in the manner designated
in the Invitation for Bidder's Proposals. Each sealed envelope or package containing a Bidder's
Proposal shall be identified as such and shall be marked with the title of the Contract and
Bidder's full legal name. All documents designated in the Bidding Documents or the Contract,
including any Addenda, will be considered part of each Bidder's Proposal whether attached or
not. The Bidder's Proposal form shall not be removed from this bound Bid Package.
12. Withdrawal of Bidder's Proposal
Any Bidder's Proposal may be withdrawn at any time prior to the opening of any
Bidder's Proposal, provided that a request in writing, executed by Bidder in the manner specified
in Section 8 of these General Instructions to Bidders, for the withdrawal of such Bidder's
Proposal is filed with Owner prior to the opening of any Bidder's Proposal. The withdrawal of a
Bidder's Proposal prior to opening of any Bidder's Proposal will not prejudice the right of
Bidder to file a new Bidder's Proposal.
-8-
GENERALINSTRUCTIONS
No Bidder's Proposal shall be withdrawn without the consent of Owner for a
period of 60 Days after the opening of any Bidder's Proposal. Any Bidder's Proposal may be
withdrawn at any time following the expiration of said 60 Day period, provided that a request in
writing, executed by Bidder in the manner specified in Section 8 of these General Instructions to
Bidders, for the withdrawal of such Bidder's Proposal is filed with Owner after said 60 Day
period. If no such request is filed, the date for acceptance of such Bidder's Proposal shall be
deemed to be extended until such a request is filed or until Owner executes a Contract pursuant
to the Invitation for Bidder's Proposals or until Owner affirmatively and in writing rejects such
Bidder's Proposal.
13, Public Opening of Bidder's Proposals
Bidder's Proposals will be opened and the Price Proposals will be read aloud
publicly at the time and place indicated in the Invitation for Bidder's Proposals or as soon
thereafter as possible. Bidders or their agents are invited to be present. All Bidders' Proposals
received after the specified time of opening will be returned unopened.
14. Qualification of Bidders
A. Factors. Owner intends to award the Contract only to a Bidder that
furnishes satisfactory evidence that it has the requisite experience, ability, capital, facilities,
plant, organization and staffing to enable it to perform the Work successfully and promptly and
to complete the Work for the Contract Price and within the Contract Time.
B. Most Favorable Bidders. A preliminary determination as to eligibility of
up to three Bidders (herein referred to as "Most Favorable Bidders") who shall be eligible for
further consideration shall be made on the basis of the amount of the Bidder's Price Proposals,
Owner's prior experience with the Bidders, Owner's knowledge of the Bidders' performance on
other relevant projects, and all other relevant facts or matters mentioned in the Bidding
Documents or the Contract or that Owner may legally consider in making its determination. The
making of such a preliminary determination shall not waive Owner's right to reject any and all
Bidder's Proposals nor waive such other rights as are set forth in Section 16 of these General
Instructions to Bidders.
C. Final Determination. The final selection of the successful Bidder from
among the Most Favorable Bidders shall be made on the basis of the above -mentioned factors
and any additional information that may be requested of all or any one or more of the Most
Favorable Bidders. Such additional information may include, but is not limited to, a listing of
available personnel, plant and equipment; a description of current work loads and any pending
bids or proposals; financial and litigation statements; and any other pertinent information. If
such additional information is required, Owner shall issue a Request for Additional Information
in the form included in this Bid Package to one or more of the Most Favorable Bidders. In the
event Owner issues a Request for Additional Information, the responding Bidder shall provide
such information within two business days after receipt of said Request for Additional
Information or such other period as may be set forth therein. Failure to so answer shall, at
-9-
GENERALINSTRUCTIONS
Owner's option, be grounds for the imposition of liquidated damages, as more specifically set
forth in Section 9 above.
15. Disqualification of Bidders
A. More Than One Bidder's Proposal. No more than one Bidder's Proposal
for the Work described in the Contract shall be considered from any single corporation,
partnership, individual or joint venture, whether under the same or different names and whether
or not in conjunction with any other corporation, partnership, individual or joint venture.
Reasonable grounds for believing that any corporation, partnership, individual or joint venture is
interested, as a principal, in more than one Bidder's Proposal for the Work may cause the
rejection of all Bidder's Proposals in which such corporation, partnership, individual or joint
venture is interested. Nothing contained in this Subsection 15A shall prohibit any single
corporation, partnership, individual or joint venture, whether under the same or different names
and whether or not in conjunction with any other corporation, partnership, individual or joint
venture, from submitting a bid or quoting prices to more than one Bidder for equipment,
materials and supplies or labor to be furnished as a Subcontractor or Supplier.
B. Collusion. If there are reasonable grounds for believing that collusion
exists among any Bidders, all Bidder's Proposals of the participants in such collusion will not be
considered.
C. Default. If a Bidder is or has been in default on a contract with Owner or
in the payment of monies due Owner, its Bidder's Proposal will not be considered.
D. Deficiencies. Owner expressly reserves the right in its sole and absolute
discretion to disqualify any Bidder that:
(1) submits a Bidder's Proposal that does not contain a lump sum or
unit price for each pay item requested;
(2) submits a Bidder's Proposal on a form other than the Bidder's
Proposal form included in the Bidding Documents or alters such
form or detaches any part of such form from this bound Bid
Package;
(3) submits a Bidder's Proposal that contains omissions, alterations,
unauthorized additions, conditional or alternate bids, or
irregularities of any kind that may tend to make the Bidder's
Proposal incomplete, indefinite or ambiguous as to its meaning,
including, but not limited to, conditional surety and insurance
commitment letters;
(4) submits an unsigned or improperly signed Bidder's Proposal;
-10-
GENERALINSTRUCTIONS
(5) submits a Bidder's Proposal containing any provision reserving the
right to accept or reject an award or to enter into a Contract
pursuant to award; or
(6) submits a Bidder's Proposal that is not prepared in ink.
If the deficient Bidder is not disqualified, Owner may demand correction of any
deficiency and award the Contract to Bidder upon satisfactory compliance with these General
Instructions to Bidders and any Special Instructions to Bidders included in this Bid Package.
16. Award of Contract
A. Reservation of Rights. Owner reserves the right to accept the Bidder's
Proposal that is, in its judgment, the best and most favorable to the interests of Owner and the
public; to reject the low Price Proposal; to accept any item of any Bidder's Proposal; to reject
any and all Bidder's Proposals; to accept and incorporate corrections, clarifications or
modifications following the opening of the Bidder's Proposals when to do so would not, in
Owner's opinion, prejudice the bidding process or create any improper advantage to any Bidder;
and to waive irregularities and informalities in the bidding process or in any Bidder's Proposal
submitted; provided, however, that the waiver of any prior defect or informality shall not be
considered a waiver of any future or similar defects or informalities, and Bidders should not rely
upon, or anticipate, such waivers in submitting their Bidder's Proposals,
B. Firm Offers. All Bidder's Proposals are firm offers to enter into the
Contract and no Bidder's Proposals shall be deemed rejected, notwithstanding acceptance of any
other Bidder's Proposal, until the Contract has been executed by both Owner and the successful
Bidder or until Owner affirmatively and in writing expressly rejects such Bidder's Proposal.
C. Time of Award. It is expected that the award of the Contract, if it is
awarded, will be made within 60 Days following the opening of the Bidder's Proposals. Should
administrative difficulties be encountered after the opening of the Bidder's Proposals, including
the annulment of any award, that may delay an award or subsequent award beyond such 60 Day
period, Owner may accept any Bidder's Proposal for which the date for acceptance has been
extended as provided in Section 12 of these General Instructions to Bidders in order to avoid the
need for re -advertisement. No Bidder shall be under any obligation to extend the date for
acceptance of its Bidder's Proposal. Failure of one or more of the Bidders or their sureties to
extend the date for acceptance of its Bidder's Proposal shall not prejudice the right of Owner to
accept any Bidder's Proposal for which the date for acceptance has been extended.
17. Notice of Award; Effective Date of Award
If the Contract is awarded by Owner, such award shall be effective when a Notice
of Award in the form included in this Bid Package has been delivered to the successful Bidder
("Effective Date of Award"). Owner will prepare five copies of the Contract based upon
Bidder's Proposal and will submit them to the successful Bidder with the Notice of Award.
-11-
GENERALINSTRUCTIONS
18. Closing of Contract
A. Closing Date. Unless otherwise stated in the Notice of Award, the
successful Bidder shall satisfactorily complete all Conditions Precedent to Closing before, and
the Contract and all related documents shall be executed, submitted and exchanged by Owner
and Bidder ("Closing") on, the tenth Day following the Effective Date of Award or within such
extended period as Owner may, in the exercise of its sole discretion, authorize in writing after
issuance of the Notice of Award ("Closing Date").
B. Conditions Precedent to Closing. On or before the Closing Date, the
successful Bidder shall: (1) sign (see Section 8), date as of the Closing Date, and submit to
Owner all five copies of the Contract Agreement, the Contractor's Certification and all other
required documentation related to the Contract on or before the Closing Date; and (2) submit five
executed copies of all required Powers of Attorney and authorizing resolutions, if any (see
Section 8), and five executed copies of all required Bonds dated as of the Closing Date and all
certificates and policies of insurance (see Contract Agreement, Article IV) ("Conditions
Precedent to Closing"),
Failure to timely execute or submit any of the aforesaid documents shall be
grounds for the imposition of liquidated damages as more specifically set forth in Section 9
above. If the submitted documents or any of them fail to comply with the Bidding Documents or
the Contract or are not timely executed and submitted, Owner may, in its sole discretion, annul
the award or allow the successful Bidder an opportunity to correct the deficiencies.
In no event will Owner execute the Contract Agreement until any and all such
deficiencies have been cured or Owner has received adequate assurances, as determined by
Owner, of complete and prompt performance.
C. Closing. At the Closing, and provided that all documents required to be
submitted prior to or at the Closing have been reviewed and determined by Owner to be in
compliance with the Bidding Documents and the Contract, or assurances of complete and prompt
performance satisfactory to Owner have been received, Owner shall execute all copies of the
Contract Agreement, retain three copies of the completed Contract, and tender two copies to the
successful Bidder at the Closing. The successful Bidder shall tender one copy to its surety
company or companies. The successful Bidder or its agent shall be present at the Closing.
19. Failure to Close
A. Annulment of Award; Liquidated Damages. The failure or refusal of a
successful Bidder to comply with the Conditions Precedent to Closing or to otherwise fail or
refuse to Close shall be just cause for the annulment of the award and the imposition of
liquidated damages or the exercise of equitable remedies, both as more specifically set forth in
Section 9 above.
B. Subsequent Awards. Upon annulment of an award, Owner may accept,
and award a Contract based on, any other Bidder's Proposal as Owner, in its sole judgment,
-12-
GENERAL INSTRUCTIONS
deems to be the best or may invite new Proposals or may abandon the bidding process or the
Work.
20. Time of Starting and Completion
Work shall commence, shall be continuously and diligently prosecuted, and shall
be completed within the Contract Time stated in the Contract.
BIDDERS ARE DIRECTED TO THE GENERAL AND SPECIAL CONDITIONS OF
CONTRACT INCLUDED IN THIS BID PACKAGE FOR PROVISIONS CONCERNING
COORDINATION OF THE WORK WITH OTHER WORK BEING UNDERTAKEN BY
OR FOR OWNER. NO CLAIMS FOR DELAY OR INTERFERENCE BASED ON ANY
SUCH OTHER WORK WILL BE ALLOWED.
BIDDERS ARE DIRECTED TO THE GENERAL AND SPECIAL CONDITIONS OF
CONTRACT INCLUDED IN THIS BID PACKAGE FOR PROVISIONS, IF ANY,
RELATED TO LIQUIDATED DAMAGES FOR DELAYS IN COMPLETION OF THE
WORK.
21. Confidentiality
Each Bidder shall identify any information submitted in the bidding process that
is considered by it to be confidential or proprietary. Owner shall not disclose, outside the
bidding process, at any time, either during or subsequent to the bidding process, any such
designated confidential or proprietary information, unless such disclosure will not cause
competitive harm, or such information was actually known to Owner prior to its submission by
Bidder, or such information was properly obtained or developed independently by Owner, or
Bidder consents to such disclosure. Notwithstanding the foregoing, each Bidder, by its
submission of its Bidder's Proposal, acknowledges that Owner is subject to the Illinois Freedom
oI Information Act, 5 ILCS 140/1 et seq., and that no disclosure made in good faith by Owner
pursuant to such Act shall be deemed to violate this Section.
-13-
CITY OF MCHENRY
CONTRACT FOR THE CONSTRUCTION OF
Miller Point Pier
SPECIAL INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Section
Special Bidding Considerations..........................................................
2. Special Construction Considerations ...........................................
-1-
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
FOR: March 3, 2014 - Regular City Council Meeting
RE: McHenry Park Facilities Special Use and Beer/Wine permit requests
ATT: Permit List and Applications
All fees and docwnentation have been satisfactorily submitted for the attached McHemy Paiic Facilities
Special Use and/or Beer/Wine permit requests.
If Council concws with the requests as presented, then it is recommended a motion is considered to
approve the attached McHenry Park Facilities Special Use and Beer/Wine permit requests,
FOR COUNCIL MEETING ON March 3, 2014:
Beer/Wine Permit Requests
These are beer and wine permit requests associated with picnic permits.
Date of
Picnic Applicant Address
06/21/14 Amy Whiteside Family 306 Windhaven Ct, McH
06/21/14 APTAR/Deannallordengren 4900 Prime Pkwy, McH
06/22/14 Julaine Pieroni Family 4000 W Maple Ave, McH
06/22/14 Ann Miller Family 5701 Fieldstone Tr, MeH
07/26/14 Sandra Prettenhofer Family 824 Wiltshire 44, McH
08/01/14 Martha Peters Family 1402 Millstream, McH
08/09/14 Kathy Kuthe Family 315 Newport Trail, McH
08/10/14 Darlene Besch Family 3308 Chestnut Dr, McH
08/10/14 Marvin Bauer Family 4206 W Crestwood St, McH
08/17/14 Leon Schmitt Family 1810 N Riverside Dr, McH
09/06/14 Jameson Marozas Wed/Recp 228 S Glenbrook Tr, McH
10/04/14 Sara Williamson Wed/Recp 3819 E Prestwick St, McH
Special Use Application Requests
There are special use application requests associated with picnic permits.
Date of
Picnic
Applicant
Address
Special
Use
06/07/14
J Arnow Pedal To The Park
3318 W Pearl St
bouncy, music, food,
Park St closure
06/21/14
Amy Whiteside Family
306 Windhaven Ct, McH
gas grill, tables, chairs
O6/21/14
APTAR/Dearma Nordengren
4900 Prime Pkwy, McH
bouncy, music, picnic tables
moved to stage area
08/17/14
Leon Schmitt Family
1810 N Riverside Dr, McH
moon walk, tractor hay ride
chairs
08/17/14 N Shore Rods/B Matchen 3808 W Maple Ave
09/06/14
Jameson Marozas Wed/Recp 228 S Glenbrook Tr, McH
09/27/14 Friends of the Poor/F Wisniewski 5211 W Bull Valley Rd
10/04/14 Sara Williamson Wed/Recp
PConaway\pic perm IisLdoc
3819 E Prestwick St, McH
music, food
tables, chairs, music
tables, chairs, music, tents
refreshments for participants
tent, tables, chairs, music
rr
a a ,
OepttdMr1w't
nRT"�' McHENRY PARK FACILITIES
SPECIAL USE`AND/OR BEER/V(�INE"APPLICATION
Contact Person: Date of Pfcnle _�j� 1 __
Company/Organization: T1�Q� Address:-11
City/State/Zip: I 1C IL Home Phone: Wk/CIIP�)�
or z p
Park: ❑ Knox Park (A only) ❑ Petersen Park teran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Otlier
Arrival Timer al !P)Ql Departure Time: % O([)Y Y� Total Number Attending:
Falsifying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Brief description of event (company picnic, car show, waft show, wedding, etc ): a\ hu�
List all activities to be held: i unLy t R e { �, Cs�ctP S w1 �P� R\kP i�Avj en T a h 1 x Q�
Items brought into park sitei.4Tables Chairs ❑ Benches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered Pig Roast
A -Other �Dn(& V
❑ Tout: Location In Parle: Size: I I ELECTRICAL Tent Staked: o yes ❑ no
FOR TENTS ❑ APPLICANT TO CALL JIJLIE (I 800-892-0123) 3}S2C- 0o'coo � Q� a9�"
TO BE LOCATED {gyp f vt S} , pampa r-j
[]NO ELECTRIC: Shamrock. l cti �voo �t%l
Will beer/wine be present: ❑ Yea"o IF YOU CHECKED YES LEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied I icate amount of beer/wine to be brought into the
City Park raider this permit on above date (number of wine bottl `, beer cases, beef kegs, etc.)
1 agree that all the beer/wine containers will be remov d by applicant or placed in proper containers on site on the
permit date and that no underage or iirtoxicated person will e allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that not of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood th the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and ill comply with the City of McHenry Park Permit rules.
I have read and understand the rules and egulations that have been set forth by the City of,McHenry regarding the
Special Use and/or Beer/Wine Application(s) lid will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understan that not complying with the Park Permit rules will result in loss of deposit
Signature -- /s esur— Date: 1 lb)
Health permits are required by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval
Restrictions:
OFFICE USE ONLY*
Reservation Fee: $ �r'D'.L*77 - }**FDate Paid ��+*Initials
Deposit Fee: $ ,e Ln Payment. ❑ Cash pXheck ❑ hai; e
Total Fee: $_ / = vv A Submitted to City Council :•%KAn
Confirmation Sent: Initials: City Council Approval:
parks\forms\picnic forms\special use and beer and or wine application -
56
OepaRTM£` McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person: Date of Picnic:Ll_���_
Company/Organization: Address: 3 tab ma's Na aveVl C y t-
City/State/Zip: t ja�rsy 'iLHome Phone: n \S_ 3\3 qyy� Work/Cell Phone: I LG t�
Park: ❑Knox Park (A only) ❑Petersen Park XVeteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: _
Arrival Time: Yloc>t1 Departure Time: S r, c-, Total Number Attending: je<z, '<y an Sp
Falsifying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: o dumpsters o portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Brief description of event (company picnic, car show, craft show, wedding, etc ): C= c: \y
List all activities to be held: eat-
Items brought into park site: KTablesy�Chairs o Benches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered Pig Roast
o Other "Z t
❑ Tent: Location In Park: Size: Tent Staked: Dyes ❑ no
ELECTRICAL .
FOR TENTS D APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC:. Shamrock.
Will beer/wine be present: XYes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied 0 Indicate amount of beer/wine to be brought into the ��
City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) �ase>5 b¢P T 5 bc�
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
pen -nit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. 1 agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature: QiA " -
-, Date: 1 7 Li
Health permits are required by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval
Restrictions:
OFFICE USE
Reservation Fee: **$+*J - *µDatePaid:(. Initials IVV�I.,/
Deposit Fee. $ Payment. ❑ Cash jCheck El C.hat ee
Total Fee: $ 7 Submitted to City Council:
Confirmation Sent: Initials: City Council Approval:
parks\forms\picnic forms\special use and beer and or wine application -
Contact
. McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
ofPionic: 0 �_/Y._-__.
�.umpany/vrgamzarlon: ✓-C /-" � ft ✓� Atldress: 1-1 !�> L' /" `r-! l ��� l--' L K I�•b�
City/State/Zip;G- //?mot Home Phone: Work/Cell Phonelg7-'-/6 -30q3
rylcFieKr�, is boose)
Park: ❑ Knox Park (A only) Y.Petersen Park ❑ Veteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C it Other:
Arrival Time: 7F4 M Departure Time: 5: oo.40 m Total Number Attending: 4400
Falsifying attendance numbers will result intlnss of deposit
Groups over 500 must obtain additional: dumpsters 'portable toilets
Water, electricity and restrooms are available
at all sites. Knox Park A has a portable restroom.
Brief description of event (con
List all activities to be held:
Items brought into park site:
❑ Other to l 12 t ✓-k r c�
❑ Tent: Location [n
ELECTRICAL .
FOR TENTS
TO BE LOCATED
picnic, car show, craft show, wedding, etc.):
❑ Chairs ❑
Carnival ❑Animals
❑Catered
Pig Roast
LRides''Mu>sic
J L: c� i1. 0 Vier 2--ti�
i1 S' //1
net l%
Tent Staked
��APPLICANTTOCALLJULIE(1-800-892-0123) (�`�C/1iE��
❑ NO ELECTRIC: Shamrock,
rG yes ❑ na
Will beer/wine be present Ycs ❑ No IF YOU CHECKE YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number o beer/wine permits denied: Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) � i der .fey"S _
1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. 1 agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this pert -nit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park propertyfJ also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature: Date:
Health permits are required bg law or concf ssions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval
*****FOR
OFFICE USE ONLY*****+„+••,,:•+xj�. �«f.. ..
Reservation Fee. $ �7�''� Date Paid � Gv `'T� Initials���
Deposit Fee: $ L �J L. / Payment: ❑ Cash ❑Check Charge
Total Fee: $ '3 -10 Submitted to City Council: �/l 3 U/
Confirmation Sent: Initials: City Council Approval:
.parks\forms\picnicfonns\special use and beer and or wine application
Park ❑ I�riox Park (A only)Petersen Park ❑Veteran's Memorial Park
Area helter A ❑ Shelter B ❑ Shelter C ❑ Other:
Arrival Time: /0 Departure Time: (4 Total Number Attending: 7t)
Falsifying attendance nurnhers will result in loss of deposit.
Groups over 500 must obtain additional: o dZsterSIS1,0POle toilets
Water, electricity and restrooms are available at A has a portable restroom.
Brief description of event (company picnic, ca edding, etc.):
List all activities to be held:
jIteins broughtinto park site: o T es ❑ Chairs ❑ Benches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered PigRoast
3 ❑ Other
❑ Tent: Location 6i
Size: Tent Staked: o yes ❑ no
ELECTRICAL
FOR TENT ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE CATED
❑ NO ELECTRIC: Shamrock.
Will beer/wine be present: ❑ Yes o No IF YOU CHECI{ED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied— Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beef- kegs, etc.)
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Pen -nit rules.
1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wide Application(s) and will assmne responsibility for any loss, damage or liability arising from
the use of the ark property. I also understand that not complying with the Park Pei riles will result in loss of deposit.
Signature /_z��e.� 2 Dater — l7
Health pe its are required by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval
Restrictions:
****FOR OFFICE USE ONLY*K+>++a+ , _+�- F`"+ :• ..
Reservation Fee. $ + Date Paidk_ nivals.-( �`—
Deposit Fee: . - $ _ - Payment: ❑ Cash Check. ❑ C.I arse
Total Fee: $ Submitted to City Council n 3,�WOI
LI
Confirmatiori Sent: Initials: City Council Approval:
parks\fonns\picnic forms\special use and beer and or wine application -
oepr
% aaT,rt� pat
McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person ^,jji�//![� Date of Picnic:
Company/Organizatio"I `iCi� n fCIVIe Address: E %cJ % S7-d N!s /
City/State/Zip:' t/ / Home Phone: S/J :33 - Work/Cell Phone:
Park: ❑ Knox Park (A only) ❑ Petersen Park Veteran's Memorial Park
Area: pshelter A helter B ❑ Shelter C if Other:
Arrival Time: �L'DJ ivy fi eparhlre Time: O' �'%�j Total Number Attending: 76/�
Falsifying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Brief description of event (company picnic, car show, craft show, wedding, etc ): �,/G� 1lG
List all activities to be held:_ ��T 6741J170E`j
Items brought into park site: o Tables ❑ Chairs ❑ Benches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered Pig Roast
❑ Other. 4%DA/� -.
❑ Tent: Location In Park: Size; Tent Staked: o yes ❑ no
ELECTRICAL
FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock.
Will beer/wine be present: o Yes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate then umber of beer/wine permits denied 0 Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beef' kegs, etc.)
1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wink Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park ro erty. I also
�understand�olnPlying with the Park Permit rules will result in loss of deposit,
Signature:., Date:/_ 7-
Health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
i
OFFICE USE ONLY *
Reservation Fee. *_* $ - * cJ' 3 **Date Paid*%** * F*� *F *Initials.
Deposit Fee: $ Payment: ❑ Cash Check ❑ Chase
Total Fee: $_ Submitted to City Council: 3 /Lf
Confir natiori Sent: Initials: City Council Approval:
parks\forms\picnic forms\special use and beer and or wine application
McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person: Date of Picnic: 7 o� 67 �1
Company/Organization: Address: k D L/
City/State/Zip: %Yd i Home Phone: J-k 57F f 9 D o LOW rk/Cell Ph ? one: /S� 3D
Park: ❑ Knox Park (A only) K Petersen Park ❑ Veteran's Memorial Park
Area: ' iShelter A ❑ Shelter B ❑ Shelter C ❑ Other L
_
Arrival Timer ," /9 D Departure Timer ,' 3 D Total Number Attending S Q
Falsifying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at sites. Knox Park A has a portable restroom.
Brief description of event (company picnic, car show, craft show, wedding, etc ): 1147&�1 ty k-CIIIIN&W
List all activities to be held:
Items brought into park site:
❑ Other
❑ Tent: Location [n
ELECTRICAL
FOR TENTS
TO BE LOCATED
a chairs ❑Benches ❑Carnival Rides ❑Music ❑.Animals ❑Catered Pig Roast
❑
APPLICANT TO
CALL Jl1L1E (1-800-892-0123)
❑
NO ELECTRIC:
Shamrock.
Tent Staked: ❑yes ❑ no
Will beer/wine be present:: Yes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:FFF
Indicate the number of beer/wine permits denied _Q__. Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beef' kegs, etc.) ay
I agree that all the beer/wide containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
l have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property.. I also understand that not complying with the Park Permit rules will result in loss/off deposit.
Signature: ./ awn (_J� Q����Lf�TI—p;�— - Date: /%/j
Health permits are required by law for concession and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval
Restrictions:
OFFICE USE ONLY*.*i'****** ***•• **
Reservation Fee: * $ * SSA - - Date Paidk � WI `'t Initials YC/
Deposit Fee: $ C j _ - Payment: - ❑ Cash Checl< Charee
Total Fee: $D Submitted to City Counc' .)
Confirmation Sent: Initials: - _ City Council Approval:
parks\forms\picnic forms\special use and beer and or wine application -
McHENRY PARK FACILITIES
� I ,
Contact Person:
APPLICATION
_Date of Picnic` lll%t
City/State/Zip: t\I\ Home Phone: J ; L _.
Work/Cell Phone.
Park: o Knox P.X only) ❑ Petersen Park 'Veteran's Memorial Pal I<
Area: ❑ Shelter A ❑ Shelter B helter C o Other
Arrival Time: 1 Departure Time: DTotal Number Attending:
Falsifying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: D dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Brief description of event (company picnic, car show, craft show, wedding; etc.):
List all activities to be held:
Items brought into park sift: D Tables ❑ Chairs ❑ Be?rches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered Pig Roast
❑ Other
❑ Tent: Location In Park: Size: Tent Staked: o yes ❑ no
ELECTRICAL
FOR TENTS o APPLICANT CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO EL TRIC:' Shamrock.
Will beer/wine be present: D Yes D No IF YOU CHECXES PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine' ottles, beer cases, beef- kegs, etc.) ,7j CASES
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Pen -nit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understand that not complying with the Park Permit rules will result in .loss of deposit.
Signature: �Jiii1 « cJ Date: i I �JUf
Health permits are required by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will'be based on the items listed above. Any other requests are subject to further approval.'
Restrictions:
+**+* * *.*L***FOR OFFICE USE ONLY* *+***** * + K+++
Reservation Fee: * *$'Y J Date Paid* **�+ * Initials
Deposit Fee: $ - Payment Cash Ei heck (? C rae
Total Fee $ Submitted to City Council/ t
Confirmation Sent: Initials: City Council Approval:
parks\forms\p cnic forms\special use and beer and or wine applicalion - - -
Contact Persc
McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Date of Picnic:._
City/State/Zip: WVV.5P -Home Phone: Work/Cell Phone:
Park: ❑ Knox Park (A only) voP crsen Park ❑ Veteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B = ❑ Shelter C ❑ Other:
Arrival Time: Departure Tlme. CoP Total Number Attencling:
Falsifying attendance ncrmhers will result in loss of deposit.
Groups over 500 must obtain additional: o dumpsters o portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroorn, /
Brief description of event (company, picnic, car show, craft show, wedding, etc ): AW o pl6q I
List all activities to be held:
Items brought into park site: o Tables ❑ Chairs cl-Benches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered Pig Roast
q Other
❑ Tent: Location In Park: Ize: Tent Staked: o yes ❑ no
ELECTRICAL
FOR TENTS o APPLICA T C LIE (1- 0-8 - ;)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock
Will beer/wine be present: o Yes o No IF YOU CHECK 4YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied V,1 . Indicate amount of beer/wine to be brought 'Into the
City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) aj58y0�
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site oil the
permit date and that no underage or intoxicated person will be allowed to Consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will Comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for airy loss, damage or liability arising From
Ole use of the park roperty. I al o understand that not complying with the Park Permit rules will result in loss
of deposit.
Signature: rr( Date:'
Health permits are req iced by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
********+.** "FOR OFFICE USE ONLY*
Reservation Fee: * * $ Date Paid ** ji Initials:L�
Deposit Fee: $ oZS Payment. ❑ Cash Check ❑ Charce
Total Fee: $ ' Submitted to City Council:
. Az4h
Confirmation Sent: Initials: City Council Approval:
parks\form4icnic ronnslspecial use and beer and or wine application
MMENRY PARK FACILITIES
SPECIAL /USE AND/OR BEER/WINE APPLICATION
Contact Person:. 6 HeroPic
f
C o m p any /O r g a n ni znat i
City/State/Zip: Me
o nlc
3
Phone: �rl i' S 78 '8 `l7G Work/Cell Phone:'
Park: ❑Knox Park (A only) R?l ersen Park ❑ Veteran's Memorial Park
Area: e1teF7X XShelter B // ❑ Shelter C ❑ Other.
Arrival Time: f / `l� Departure Time: Total Number Attending:_
Falsifying attendance numbers will result in loss of deposit
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all Knox Park A has a portable restroom.
Brief description of event (company pic ' ,car show, craft show, wedding, etc ): a " 1 �lLj l 1 (✓
List all activities to be held:
Items brought into park o Tab 'es
Chairs ❑ Benches ❑ Carnival Rides ❑ Music ❑ Animals ❑ Catered Pig Roast
o Other
❑ Tent: Lo Ion In Park: Size: Tent Staked: o yes ❑ no
ELEC CAL
F ENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock.
Will beer/wine be present: o Yes o No * IF YOU CHECKED YES, PLEASEANSWERQUESTIONS BELOW:
Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beef- cases, beer kegs, etc.) �2
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. 1 agree that hone of the beer/wine allowed in the City of McHenry park. pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature: C� ' Date:
NOTE: Approval will be based y the Items listed abs and catering. Please make arrangements to obtain permits.
Health permits are required b law for concession
PP above. Any other requests are subject to further approval
Restrictions:
OFFICE USE ONLY*
Reservation Fee: **$ 55 Date Paid: * *�** Initials
Deposit Fee: Payment. - ❑Cash Check ❑ har
Total Fee: $ Submitted to City Council: Q(l
Confirmation Sent: nitial� s: City Council Approval:
parks\forms\picnic forms\special use and beer and or wine appWanun - -
or, 717
�SRF�YB
EP1{RTNSZ� .:
MCHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person: Mt4tZd / 15 /?kq !) 1�5 / Date of Picni
Company/Otrail zati
City/State/Zip: 0% y 7L Gm me Phonc: �'/57�- Zz X Z Work/Cell Phone:
Park: ❑Knox Park (A only) 4 Petersen Parl< ❑Veteran's Memorial Park
Area: ArShelter A ❑ Shelter B ❑ Shelter C ❑ Other:
Arrival Time: / 6,e4o Departure Time: 2�z)'PXX Total Number Attending: O
Falsifying attendance numbers will result in loss of deposit. }
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Brief description of event (company picnic, car show, craft show, wedding, etc.):
List all activities to be field:
Items brought into park site: o Tables �Chai\ ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast
❑ Other
❑ Tent: Location [n Park: Size: Tent Staked: o yes ono
ELECTRICAL
FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock
Will beer/wine be present: es" No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number% oPbeer/wine permits denied Andicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Pen -nit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park/ property. 1 also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature: i66'�1 t^ "' /�G Date: : 9 z
Health permits are required by law for concessions and catering. Please make arrangements topermits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
+ **FOR OFFICE USE ONLY"
Reservation Fee: $ * JDate Paid:T*�* *� ** Initials -
Deposit Fee: $ - Payment ❑ Cash ❑Check Charge
Total Fee: $ Submitted to City Council /y
Confirmation Sent: Initials: City Council Approval:
parks\forms\picnic forms\special use and beer and or wine application
D
rssddrsb qIN
il �'o
I<,
»RrMa . McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION �7 /
Contact Person: 7 Z Nrl� // (ol{ ( Date of Picnic: Aagl
Company/Organization: M%at JHr)12.c. Address,
j City/State/Zip:oe uz _ Home Phone: Work/Cell Phone
Park: ❑ Knox Park (A only) ❑ Petersen Park ❑ Veteran's Memorial Park
Area: o Shelter A ❑ Shelter B ❑ Shelter C n Other
Arrival Time: Pjl0C) Departure Time: 051coVtVZ Total Number Attending: �O
Falsifying attendance numbers will result in lass of deposit.
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable reses�troom.
Brief description of event (company picnic, car show, craft show, wedding, etc ).
List all activities to be held:
Items brought into park site: o Tables ❑ Chairs ❑ Benches ❑ Carnival RideseAi[Music ❑ Animals o Catered Pig Roast
❑ Tent. Location In Park: Size: Tent Staked: ❑ yes ❑ no
ELECTRICAL
FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC Shamrock. `
xr+ xFx*x*+x+_jkdk* x....,
Will beer/wine be present: o TesPVo IF YOU CHECKED YES, PLEAS ANSWER QUESTIONS BELOW ._
LL Lill,
Indicate the number of beerI Lill
/wine permits denied Indicate ount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, be - cases, beer kegs, etc.)
I agree that all the beer/whie containZremovedbe removed b pplicant or placed in proper containers on site on thepermit date and that no underage or intoxicatn will be a wed to consume any of the beer/wine brought into theCity of McHenry park under this permit. I agnone of to beer/wine allowed in the City of McHenry park pursuantto this application will be sold, it being undeat th sale of beer/wine under this permit issued pursuant toapplication is expressly prohibited. Ihave rei comply with the City of McHenry Park Permit rules.` I have read and understand the rules lations that have been set forth bythe City of McHenry regar n1
S c'
pe ial Use and/or Beer/Wine A
pplication(sll assume responsibility forany loss, damage orthe use of the park property. I also iinderstant coin I in with the Park Permit rules will result nt 1 s of
Py g 7
Signature71 16 i I 'IDate
Health permits are required by law for concessions and catering. Please make arrangemen i aAta'ti k� ,
NOTE: Approval will be based on the items listed above. Any other requests are subdect o furthea p -
Restrictions:I'll Lill
e
FOR OFFICE USE ONLY *****: * * • *"�`$
Reservation Fee: $ �1� Date Paid
Deposit Fee: $
Total Fee. X
$ Sulni, ed o i
r
Confirmation Sent: L Initials ILI
Clty Coun)
r �c
parks\forms\picnic forms\special use and beer and of wine applicar on ,
s.�
illse Ifni
k �.
mz
77
/- HR7MF'
McRENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person: Date of Picnic:
Company/Organization: Address: /0/ L2 1J; /2
City/State/Zip:R"��-I 4 r�-1 - � A s ' j 3 � 4 Work/Cell Phone: S I A2 9 (J�4
GSolLome Phone:
Park: ❑ Knox Park (A only) VPetersen Park ❑ Veteran's Memorial Park
Area: �ielter A - _ ❑ Shelter C n Other.
Arrival Timer /dl' c Departure Tinie: 2 .7� Total Number Attending: � S
Falsi ying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Brief description of event (company icnic, car show, craft show, wedding, i L L r
List all activities to be held:
Items brought into park site: o Tables fkChairs ❑ Benches ❑ Carnival Rides ❑Music ❑ Animals ❑ Catered Pig Roast
❑ Other Bc) raii,a) e 74i F4i7-'r�v-; - I�-ng-�r
❑ Tent`. Location In Park: Size:' Tent Staked: o yes ❑ no
ELECTRICAL
FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC Shamrock
Will beer/wine be presentc*a Yes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW
Indicate the number of beer/wine permits denied CD ' . Indicate amount of beer/wine to be br`otight into the
City Park under this permit on above date (number of wine bottles, beer cases, beef- kegs, 5�TrZ
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on ite on the A v?A
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this perinit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park prop I also understand that not col :plying with the Park Permit mules will result in loss of deposit.
Signature: Date: /' av
Health permits are required by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
***+:.FOR OFFICE USE ONLY**********'
Reservation Fee. $ Date Paid %**I£ .. ** Initials:l}
Deposit Fee: $ Payment. ❑ Cash ❑ Check C.harae
Total Fee: - $ - Submitted to City CounciI7&AftC'V t 021
Confirmation Sent: Initials: City Council Approval:
parksWerjus\picnic rorms\special use and beer and or wine application - -
MCHENRY PARK FACILITIES
\\ SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person: cJ Q Vv CnS mo.vo 2.05 Date of Picnic:
Company/Organization: Address: ZZ8 S 6�pnleoa k : or
City/State/Zip:c )i eu✓y..L/ `ogo Home Phone: 5/`I - 770- J2-7 2 Work/Cell Phone:
i
Park: ❑ Knox Park (A only) k'Petersen Park ❑ Veteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B X Shelter C it Other: —
Arrival Time: 162� Departure Time: Total Nu ber Attending:_
Falsifying attendance numbers will result in loss of deposit.
Groups over Soo must obtain additional:
itdumpsters
❑portable
toilets
Water, electricity and restrooms are available at all sites. 1<110x Park A has a portable reostrQoom.
Brief description of event (company picnic, car show, craft show, wedding, etc.): W ��J n ti
List all activities to be held: C o e
Items brought into park site: Tables Chairs ❑ Benches ❑ Carnival Rides Music ❑ Animals ❑ Catered Pig Roast
❑ Other =—
❑ Tent: Location In Paris Size: Tent Staked; o yes ❑ no
ELECTRICAL
FOR TENTS❑APPLICANTTOCALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock
Will beer/wine be present: o Yes vo IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied In ate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottle eer cases, been kegs, etc.)
I agree that all the beer/wine containers will be remov by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person wl . e allowed to consume any of thebeer/wine brought into the
City of McHenry park under this permit. I agree that Ine of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understoo J t1 at the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read id will comply with the City of McHenry Park Permit rules.
I have read and understand the rule nd regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Applicati (s) and will assume responsibility for any loss, damage or liability arising from
the use of the par I also imd'erstand that not complying with the Park Permit rules will resultinloss of deposit.
Signature: Date:
Health permi equi 4ed by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: A val will be based on the items listed above. Any other requests are subject to further approval.
icesrncuous: -
*a+*.«ea+:+�+.--
ReservationFee-* $ -K*+�* - Date Paid:_-**� Inmals*�
Deposit Fee: $ `^ Payment: - ❑ Cash ❑ Checl< Vliarie
Total Fee: Submitted to City Council'-% 4:Lh !zr 'Gllf�
Confirmation Sent: Initials: City Council Approval:
parksWerms\picnic forms\special use and beer and or wine application
�Q >ttro A
a
bq /C)/, /I q
Epa T, y MCHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person "-'ICt12 1iAA) Date of,Riseic:
Company/Organization.Sniv,i 1%iyicswl iS Phu Address S-Zf\14
illa:14�w, Ca « ek' ,;iv C
City/State/Zip: % Home Phone S 3 4 LI— 2S Oj' .Work/Cell Phone. ,YIS� 30
Park ❑Knox Park (A only) ❑Petersen Park )Q Veteran's Memorial 1'21k
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ri Other:
Arrival Departure Time: (L3G Total Number Attending: G
Falsifying attendance nunzilers will result in loss of deposit,
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park .A has a portable restroom.
Brief description of event (company picnic, car show, craft shove, wedding, etc.): z I i e 0 r a�- l L ru L-
Listall activities tobeheld: /,laIir rJjoI i (chly `i✓a61, � �T� C a l S_ iz ur-e
Items brought into park site: pk Tables �R Chairs ❑ Benches ❑ Carnival Rides �c Music o Animals ❑ Catered Pig Roast
Other (1, f 4.. n c Ts-a-1 � r T a—T( c "t� � 's d c Ki s e
o'Tent: Location In Park: i; �nST Syc`Ciow Size: /0xi0 4 12 t b Tent Staked: ❑ yes no
ELECTRICAL
FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock.
Will Ueer/wive he present: e Yes �jNo} IF YOU CHECI{ED YES, PLEAS$?ANSWER QUESTIONS I3ELOW:x ..
Indicate the number of beer/wine permits denied Indicate ainount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer . ases, beer kegs, etc.)
1 agree that all the beer/wine containers will be removed applicant or placed in proper containers on site on the
permit date and that no tuiderage or intoxicated person will be b owed to consume any of the beer/wine bmught inin the
City of McHenry park under this permit. I agree that none gk(he beer/wine allowedin the City of McHenry park, pursuant
to this application will be sold, it being understood that tlfe sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited I have read and III comply with the City of McHenry Park Permit rules.'
I have read and understand the rules all eoulations that have been set forth by the City of McHenry t egard ma the
`. Soecial Use and/nr RP.Pr/WmP Annwill cols. o eay.. Ilnu. i ..Jc
McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
� L
Contact Person: jam ( \��\UyS61 \ Date of Piiccnic:IC)__.�_ _..
Company/Organization`: Address: �� 1 (� r t�' t ty`\C `� S-L-_
City/State/Zip: C-1 afCk J�L Home Phoiie:(S15)c2&1'9` 7- Wor Cell Phone:(3/535 3 37-59
(oCX>r. �Q
Park: ❑ Knox Park (A only) ❑ Petersen Park 'e Veteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C u Other:
Arrival Time:. j(jCT Departure Time: y=(ym Total Number Attending: /CCi /�75
Fnlsifyiag atie udmice uuruGers will result ira loss of deposit.
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Parl< A has a portable restroom.
Brief description of event (company, picnic, car show, craft show, wedding, etc_);_ (,U Co(��i � A
List all activities to be held:
Items brought into park site: F'fables m'Chairs ❑ Benches ❑ Carnival Rides 2eMusic ❑ Animals ❑ Catered Pig Roast
V'Other -I e k
'Tent: Location In
ELECTRICAL
FOR TENTS
TO BE LOCATED
❑ APPLICANT TO CALL JULIE (1-800-892-0123)
Tent Staked: ®'yes' ❑ no
K***r;***�;k;,,r,;;+k,x,* *;*;;:x+*+;;�,Kxx�;,��r;,xr��;.;,,xx�r«,+x;,,:;x�:xr;,:;.rr�;�;:.,...x;:
Will beer/wine be present: o Yes o No IF YOU CHECKLI YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.), Y , /'� r' 171
I agree that all the beer/wine containers will be removed by applicant or placed in proper co alders on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Pennitrules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the parkRropei-ty. I also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature: GZIa COMM Dater /Z7 //y
Health pet nits are required by law for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
T'" **FOR OFFICE USE ONLY***�*�*^,+
Reservation Fee: $ *�i(.!'� Date Paid:_ Init als
Deposit Fee: Payment _❑ Cash ❑ Check JCharuc
Total Fee: $ - Submitted to City Council: 1 /
Confirmation Sent: Initials: City Council Approval:
pads\forms\picnic forms\sspecial use and beer and or wine application
REGULAR MEETING
January 20, 2014
Mayor Low called the regularly scheduled January 20, 2014 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer and Condon. Absent: Peterson. Also in attendance: City Administrator
Morefield, Deputy City Administrator Martin, Deputy City Administrator Hobson, Deputy Chief
of Police Birk, Superintendent of Streets Stull, Director of Finance Lynch and City Clerk Jones.
Absent: Director of Public Works Schmitt, Chief of Police Jones and City Engineer Pieper.
Mayor Low
announced
that special
awards would be
presented this evening before
Council. Mayor Low
introduced
Deputy Chief
Birk,
Deputy Chief Birk introduced Officer Michael Spohn and presented Officer Spohn with
the Life Saving Award. Officer Spohn performed CPR on an individual on September 29, 2013,
and in so doing a human life was saved. The gentleman whose life Officer Spohn saved,
together with his daughter, was in attendance to express their gratitude and thank Officer
Spohn, Officer Spohn stated that he was only performing that which he is trained to do and he
is proud to represent the City of McHenry.
Deputy Chief Birk then introduced nine-year old Joshua Charnota and his family. When a
fire erupted at his home on December 3, 2013 at 1:19 am, Joshua applied correct Fire Safety
Rules when upon discovering the fire he awakened his Mother, telephoned 911 and calmly
assisted in the evacuation of his sister and brother. Deputy Chief Birk presented Joshua with
the Citizen's Citation for Meritorious Service.
Mayor Low congratulated both recipients, stating it is a pleasure to have presentations
provided to such well -deserving individuals.
PUBLIC INPUT SESSION
No one spoke at Public Input Session.
CONSENT
AGENDA
A.
Acceptance
of Cross -Access Easement Agreements for Property
Donated
to the City of McHenry by the Novak and
Miller Families
to Facilitate Construction of the Riverwalk;
B.
Approval of
an Ordinance Authorizing the Sale of Public Property
(Eight Vehicles and One Asphalt Paver) Through
Clinton Auto Auction;
C.
Approval of
November 4, 2013 City Council meeting minutes;
D.
Approval of
November 18, 2013 City Council meeting minutes;
E.
Approval of
December 2, 2013 City Council meeting minutes; and
F.
List of Bills:
ACE HARDWARE, BJORKMAN'S 2,945.56
ADAMS ENTERPRISES INC, R 2,876.48
ADAMS STEEL SERVICE INC
268.B7
ADLER, LEIGH
45.00
AFELD, GARY
475.00
AIRGAS SAFETY INC
118.96
AMERICAN HEATING & COOLI
400.00
AMERICAN WATER WORKS ASS
635.00
Regular Meeting
Page 2
January 20, 2014
AT&T
2,020.10
AUTO TECH CENTERS INC
159.18
BONNELL INDUSTRIES INC
61016.34
BOTTS WELDING & TRUCK HE
36.38
BROOKS, DEBRA
43.08
BRONSWICK ZONE XL-RANDAL
335.00
BUSS FORD SALES
78,548.20
CDW GOVERNMENT INC
92.00
CENTEGRA OCCUPATIONAL FIE
359.90
CHICAGO CHAIN & TRANSMIS
2f055.62
CHICAGO INTERNATIONAL TR
4,363.54
C INTAS CORPORATION LOG 3
451.58
COLUMBIA PIPE & SUPPLY C
861.08
COMCAST CABLE
238.74
COMED
41563.56
CONSTELLATION NEWENERGY
12,415.22
CRESCENT ELECTRIC SUPPLY
360.34
CRITICAL REACH
395.00
D'ANGELO NATURAL SPRING
40.75
DEWBERRY ARCHITECTS INC
2,046.41
DIRECT ENERGY BUSINESS
566.33
DOCUMENT IMAGING DIMENSI
821.00
DORA WAX COMPANY INC, TH
67.45
E D'S AUTOMOTIVE/JIM'S MU
246.50
EJ USA INC
624,00
FOX WATERWAY AGENCY
40.00
FRY, ROBERT J
109.48
FUTURE LINK OF ILLINOIS
4,385.00
G & E GREENHOUSES INC
123.50
G IMPRESSIONS INC
207.00
GAMETIME
649.27
GORDAN, SANDRA
51.76
HAWKINS INC
21376.08
HERITAGE -CRYSTAL CLEAN L
320.33
HRGREEN
77,838.28
I LLINOIS AUDIO PRODUCTIO
135.00
I RISH PRAIRIE RECREATION
1,325.00
KALE UNIFORMS DEPTH 4030
1,156.71
KIMBALL MIDWEST
11031.09
KIWANIS CLUB OF MCHENRY
63.00
LEXISNEXIS
114.00
LILLEENG, MICHAEL D
2,400.00
MARATHON TOWING
40.00
MDANDIFY & SEMROW PC
187.50
MDIANN INDUSTRIES INC
95,47
MCHEERY ANALYTICAL WATER
300.00
MCHENRY COMMUNITY SCHOOL
666.75
MCHENRY COUNTY CHIEFS OF
45.00
MCHEERY COUNTY RECORDER
432.00
MCHENRY FIRESTONE
437.18
MERWIN, BENJAMIN J
800.00
MEYER MATERIAL COMPANY
134.26
MEYER, JON
200.00
MID AMERICAN WATER OF WA
714.10
MIDWEST HOSE AND FITTING
314.52
MUNICIPAL FLEET MAINTENA
30.00
NAPA AUTO PARTS MPEC
3,392.36
NCL OF WISCONSIN INC
61931.14
NEUMANN JR, EDWARD J
500.00
N ICON GAS
2,646.88
NORTH AMERICAN SALT COMP
64,658.47
OTTOSEN BRITZ KELLY COOP
31685.50
P ETROLIANCE CDC
18,852.04
PETTIBONE & CO, P F
125.95
P ITNEY BOWES INC
562.40
PORTER LEE CORPORATION
1,207.00
PROSHRED SECURITY
53.00
PUCHALSKI GOODLOE MARZOL
800.00
RELIABLE SAND & GRAVEL
312.21
REX AUTO BODY
5,181.06
Regular Meeting
Page 3
January 20, 2014
ROTARY CLUB OF MCHENRY
299.
00
SAM'S CLUB
8.98
S CHAFER, PAT
24.46
S CHWALENBERG, RYAN
15.00
SIGN A RAMA
187.50
ST PAULS EPISCOPAL CHURC
190.80
S TANS OFFICE TECHNOLOGIE
179.00
STAPLES ADVANTAGE
322.77
S TEINER ELECTRIC COMPANY
375.68
S YNEK, JENNIFER
8.00
TEMPLE DISPLAY LTD
21,192.73
THIRD MILLENNIUM ASSOCIA
995.00
THRIVENT FINANCIAL - FBO
6,935.44
TRAFFIC CONTROL CORPORAT
65.67
US BANK EQUIPMENT FINANC
135.00
USA BLUEBOOK
527.07
VERIZON WIRELESS
1,998.93
VIKING CHEMICAL COMPANY
B,749.56
WASTE MANAGEMENT OF WI P
8,244.43
WHITEYS TOWING INC
125.00
ZUKOWSKI ROGERS FLOOD &
13,140.00
GRAND TOTALS
394,212.48
FUND TOTALS
GENERAL FUND
99,
694.95
MOTOR FUEL TAX FUND
116,942.05
TIF FUND
375.00
RECREATION CENTER FUND
2,046.41
CAPITAL IMPROVEMENTS FUND
17,744.86
CAPITAL EQUIPMENT FUND
78,537.00
WATER/SEWER FUND
5B,507.13
RISK MANAGEMENT FUND
6,174.23
INFORMATION TECHNOLOGY FUND
7,580.25
RETAINED PERSONNEL ESCROW
4,225.66
POLICE PENSION FUND
7,435.99
TOTALS
394,212.48
Motion by Wimmer, seconded by Condon, to approve the Consent Agenda as
presented.
Voting Aye: Schaefer, Blake, Wimmer, Condon.
Voting may: Glab.
Absent: Santi, Peterson.
Motion carried.
APPROVAL OF A REQUEST FROM CENTEGRA TO PERMIT THE EXPANSION OF AN EXISTING
FREESTANDING DEVELOPMENT ENTRANCE SIGN FOR THE MEUER/HOME DEPOT SHOPPING
CENTER LOCATED AT BLAKE BOULEVARD AND NORTH RICHMOND ROAD TO ADVERTISE THE
NEW CENTEGRA IMMEDIATE CARE FACILITY AT 2511 NORTH RICHMOND ROAD
Deputy City Administrator Martin informed Council that Centegra recently leased space
at 2511 North Richmond Road in the Meijer/Home Depot Shopping Center and plans to open
an immediate care facility in February adjacent to their rehabilitation center, which is
immediately north of Home Depot.
Centegra initially desired to construct two sign additions advertising their immediate
care facility, one attached to two of the existing development entrance signs associated with
Regular Meeting
Page 4
January 20, 2014
the shopping center at Blake Boulevard and Richmond Road, and one also at the right-in/right
out access roadway immediately north of The RoomPlace. The two sign additions required
three variances from the City's sign ordinance.
The existing Meijer/Home Depot Shopping Center has three development entrances and
seven outlot signs. Variances permitting those signs were approved by Council in 2001, Staples,
Meijer and Home Depot are the only stores with advertising space on the three development
entrance signs. There are seven outlots in the shopping center, each of which has their own
freestanding sign, from north to south - Wendy's, Chili's, The RoomPlace, McHenry Bank and
Trust, Meijer Gas Station and Fifth Third Bank.
When evaluating Centegra's request for the sign addition at Richmond Road and access
driveway adjacent to The RoomPlace, Staff determined any sign addition would encroach onto
the existing utility easement. In accordance with the approved Plat of Subdivision, obstructions
cannot be placed within the easement.
The sign that Centegra is proposing at the southwest corner of Blake Boulevard and
Richmond Road only requires a variance to allow an additional 50 square feet. As depicted on
the approved Plat of Subdivision, there are two existing easements in close proximity to the
current development entrance sign. Additionally, as a result of previously completed roadway
improvements at the intersection of Blake Boulevard and Richmond Road, the Plat of
Subdivision does not accurately reflect the current Richmond Road right-of-way configuration
and Staff provided Council with an exhibit that more closely represents the actual right-of-way,
as it is today.
As part of the initial variance request to permit additional signage, Staff requested that
Centegra notify The RoomPlace, current tenant of the occupied building at 2221 North
Richmond Road, of their intention to seek the requested variances. Staff was concerned any
addition to the sign at the right-in/right-out could hinder the view of a portion of The
RoomPlace store. Subsequently, Staff received letters from the property owner, together with
the attorneys representing property owners at 2221 North Richmond Road, BLDG Illinois LLC
and TRP Acquisition Inc. d/b/a The RoomPlace, objecting to Centegra's variance requests.
Staff believes Centegra has satisfied the required criteria and supports the addition to
the freestanding development entrance sign located at the southwest corner of Richmond Road
and Blake Boulevard. Representatives for The RoomPlace and the property owner believe the
proposed signage addition, including the one currently being proposed, would obstruct sight
lines to The RoomPlace building and the existing sign. Staff does not agree the proposed
addition to the development entrance sign at Blake Boulevard and Richmond Road would
adversely impact sight lines to The RoomPlace.
If Council concurs with the proposed request to permit the expansion of the
freestanding development entrance sign for the Meijer/Home Depot Shopping Center
Regular Meeting
Page 5
January 20, 2014
advertising the Centegra Immediate Care Facility, located at 2511 N. Richmond Road, it is
recommended a variance be approved to allow an additional 50 square feet of signage be
constructed and attached to the existing development entrance sign at Richmond Road and
Blake Boulevard, subject to the following conditions:
1. Sign addition shall not exceed 50 square feet in area/side;
2. No part of the proposed Centegra sign addition shall be located in or protrude into
any portion of any easement;
3. As part of the sign permit requirements and condition for sign permit review,
Centegra shall submit a stamped/sealed signed survey from a currently licensed,
registered land surveyor depicting the exact location of the proposed sign addition,
including any and all recorded easements adjacent thereto, width and location, the
dimensions/location of the existing development entrance sign at Blake Boulevard
and Richmond Road and exact distance from the current Blake Boulevard south
right-of-way line and western Richmond Road right-of-way lines;
4. The Centegra Rehabilitation Facility, currently located in the Meijer/Home Depot
Shopping Center, shall not be permitted to have any type of freestanding signage at
any point in the future; and
5. No additional signage on an existing freestanding sign associated with the
Meijer/Home Depot Shopping Center, other than the 50 square feet currently
proposed to add on to the development entrance sign at Blake Boulevard and
Richmond Road, shall be permitted at any point in the future on the subject
property.
Deputy City Administrator Martin advised Council that he received an a -mail from the
attorney representing The Room Place withdrawing their objection to the signage.
Alderman Santi arrived at 7:40 pm.
Colleen Baader, Centegra Health System Project Manager, addressed Council. She stated
that the proposed Immediate Care Facility's location is not easily seen or accessible from Route
31. Due to this hardship, Centegra feels it is imperative to have signage on Route 31 to improve
the community's access to the Immediate Care Facility and which would direct community
members to the Facility. Ms. Baader noted that Centegra's Immediate Care Facility would give
the community quicker access to urgent care needs.
Alderman Glab noted that he has seen no documentation from Meijer approving the
requested signage. Deputy City Administrator Martin stated the information was received from
Meijer's Corporate Office and is in the file.
Alderman Glab opined the sign is rather large and that he would prefer a small sign. He
stated that he feels the larger sign blocks the sight lines of the Meijer Gas Station and he finds it
difficult to support the proposed sign.
Regular Meeting
Page 6
January 20, 2014
Alderman Condon
stated she is not a proponent of variances
and signage, but this is a
request for signage for an
immediate care
facility. Alderman Condon
stated that it is important
that the sign is visible. She
opined that the
request is appropriate and
makes good sense.
Motion by Schaefer, seconded by Wimmer, approving the sign variance request for
Centegra Immediate Care Center, located at 2511 North Richmond Road, with the following
conditions:
1. Sign addition shall not exceed 50 square feet in area/side;
2. No part of the proposed Centegra sign addition shall be located in or protrude
into any portion of any easement;
3. As part of the sign permit requirements and condition for sign permit review,
Centegra shall submit a stamped/sealed signed survey from a currently licensed,
registered land surveyor depicting the exact location of the proposed sign
addition, including any and all recorded easements adjacent thereto, width and
location, the dimensions/location of the existing development entrance sign at
Blake Boulevard and Richmond Road and exact distance from the current Blake
Boulevard south right-of-way line and western Richmond Road right-of-way
lines;
4. The Centegra Rehabilitation Facility, currently located in the Meijer/Home Depot
Shopping Center, shall not be permitted to have any type of freestanding signage
at any point in the future; and
5. No additional signage on an existing freestanding sign associated with the
Meijer/Home Depot Shopping Center, other than the 50 square feet currently
proposed to add on to the development entrance sign at Blake Boulevard and
Richmond Road, shall be permitted at any point in the future on the subject
property.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Condon.
Voting Nay: Glob.
Absent: Peterson.
Motion carried.
APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND
VILLAGE OF PRAIRIE GROVE FOR COMMERCIAL AND RESIDENTIAL PLAN REVIEW AND
INSPECTION SERVICES
Deputy City Administrator Martin informed Council that he and City Administrator
Morefield met with the Village Administrator for Prairie Grove, Jeannine Smith, to discuss the
potential for the City of McHenry to provide plan review and inspection services for the Village
of Prairie Grove, Currently, Prairie Grove uses an outside consultant to do all their building and
plumbing related inspections, but is seeking an alternative option.
Regular Meeting
Page 7
January 20, 2014
For the upcoming year, Ms. Smith anticipates Prairie Grove would issue approximately
50-60 minor permits, 3-4 new home permits and 1-2 commercial permits. At this time, Prairie
Grovels primary interest is to utilize the City's Community and Economic Development
Department Inspectors for plan review and inspection services for building only. Prairie Grove
already has an outside plumbing contractor, which they intend to continue to use. Prairie
Grove's code enforcement/property maintenance needs are not great at this time, however,
they are in the midst of setting up an administrative adjudication system similar to the one
utilized by the City of McHenry for municipal code violations.
Deputy City Administrator Martin outlined the proposed Intergovernmental Agreement
formulated with the Village of Prairie Grove, authorizing the City of McHenry to provide plan
review and inspection services to the Village of Prairie Grove on an as -needed basis. The hourly
rates proposed are sufficient to cover City employee time and Staff believes there would be no
decrease in service to City residents and the additional workload placed on the Community and
Economic Development Department would be minimal, with no adverse impact. He noted that
the way the Agreement is structured creates no binding commitment if any unforeseen issues
arise in the future, whereby the City could no longer offer the services outlined to the Village of
Prairie Grove. Deputy City Administrator Martin informed Council that the Intergovernmental
Agreement has been reviewed by the City Attorney,
Alderman Glab opined that the Agreement should not be open-ended and suggested it
be reviewed annually, or at least every two years.
Mayor Low stated that membership in the McHenry County Council of Governments
provides opportunities to the member municipalities. She opined that communities being in a
position to assist each other during difficult economic times is a good thing.
Motion by Santi, seconded by Wimmer approving the Intergovernmental Agreement
between the City of McHenry and the Village of Prairie Grove for Commercial and Residential
Plan Review and Inspection Services.
Voting Aye: Santi, Glab, Schaefer, Blal<e, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
APPROVAL OF AN ORDINANCE AUTHORIZING EXECUTION OF A BOARDWALK
IMPROVEMENTS EASEMENT AGREEMENT BETWEEN THE CITY OF MCHENRY AND MCHENRY
VILLA LOCATED AT 3516 WAUKEGAN ROAD CONVEYING LEGAL RIGHT TO THE CITY OF
MCHENRY TO RECONSTRUCT, INSTALL AND MAINTAIN THE RIVERWALK IRRIGATION SYSTEM
LIGHTING, WALKWAYS AND GAZEBO
Director Morefield informed Council that the McHenry Villa, located at 3516 Waukegan
Road, is currently being sold to a new owner, however, the use of the property will be
Regular Meeting
Page 8
January 20, 2014
maintained as it is currently. In completing due diligence for the property purchase it was
discovered that some of the improvements associated with the McHenry Riverwalk, located
along the north property line, are located outside of the original area deeded to the City of
McHenry from the current owner of the property, Maureen Annamaree. Director Morefield
reiterated to Council that in April 2006, a sidewalk easement was dedicated to the City of
McHenry to construct the Riverwalk, as well as a construction easement. In December 2006
that easement area was deeded to the City from Ms. Annamaree.
Staff has been working with Mr. Tom Zancl<, Ms. Annamaree's attorney; HR Green; the
City Attorney; and the Buyer's attorney to come to some resolution of this issue. Ms.
Annamaree has agreed to dedicate the necessary area, in the form of an easement to the City
of McHenry, similar to the ones acquired from Dave Miller and Bob Novak on Riverside Drive.
HR Green is going to provide a legal description and Plat of Easement, encompassing the land
area required for the Riverwalk improvements, but currently located on the McHenry Villa
property, at no cost to the City of McHenry.
The Easement Agreement conveys the legal right to the City of McHenry to reconstruct,
nstall and maintain the Riverwalk irrigation system, lighting, walkway and gazebo. The
Easement is perpetual and will run with the property.
Alderman Glab opined that Ms. Annamaree has been a good steward of the property
and regrets that it is being sold.
Motion by Schaefer, seconded by Santi, approving the Ordinance authorizing the
Mayor's execution of a Boardwalk Improvements Easement Agreement between the City of
McHenry ("Grantee") and Chicago Land Trust as Successor Trustee to Harris Trust and Savings
Bank, as Trustee of a Trust Agreement dated May 7, 1990, and known as Trust 94734 (McHenry
Villa)("Grantor") be approved, subject to review by the City Attorney.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low informed Council that earlier in the evening she attended services for John
Shay. She noted Mr. Shay's many accomplishments in the community and extended public
condolences to the family. Mayor Low noted that also in attendance at the service were
Alderman Condon, Alderman Santi and Alderman Schaefer.
COMMITTEE REPORTS
There were no Committee Reports.
Regular Meeting
Page 9
January 20, 2014
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Condon mentioned an incident a resident shared with her that allegedly
occurred on New Year's Eve. She stated she recognizes the weather was bad that night and
snow removal was taking place, but she was told tickets had been given out by the Police
Department to individuals attending a private party because they were parked in the street.
Alderman Condon opined because it was a celebratory evening some consideration might have
been given to the residents.
EXECUTIVE SESSION
Motion by Wimmer, seconded by Blake, to adjourn to Executive Session to discuss
Potential Litigation at 8:20 pm.
Voting Aye: Santi, Glab, Schaefer, Blal<e, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
Motion by Wimmer, seconded by Santi, to return to Open Session at 8:30 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
Council returned to Open Session at 8:30 pm.
ADJOURNMENT
Motion by Wimmer, seconded by Blake, to adjourn the meeting at 8:30 pm.
Voting Aye: Santi, Glab, Schaefer, Blal<e, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
The meeting was adjourned at 7:55 pm.
Mayor
City Clerk
MCHENRY CITY COUNCIL
REGULAR MEETING
February 17,2014
The regular meeting of the McHenry City Council was called to order by Mayor Susan Low at 7:30 PM on
Monday, February 17, 2014, in the Municipal Center Council Chambers.
COUNCIL MEMBERS PRESENT: Aldermen Geoff Blake, Geri Condon, Andy Glab, Robert Peterson, Victor
Santi, Jeffrey Schaefer, and Richard Wimmer.
COUNCIL MEMBERS ABSENT: City Clerk Janice Jones.
STAFF PRESENT: City Administrator Derik Morefield, Deputy City Administrator Doug Martin, Deputy City
Administrator Bill Hobson, Public Works Director Jon Schmitt, Deputy Police Chief John Birk, Finance Director
Carolyn Lynch, City Attorney David McArdle, and Executive Assistant Marci Geraghty.
OTHERS PRESENT: Russell Ruzicka, City of McHenry Wastewater Superintendent and City Engineers Chad
Pieper and Ed Coggin, HR Green, Inc.
PUBLIC INPUT SESSION
None.
CONSENT AGENDA
Motion by R. Wimmer, second by G. Condon to approve the Consent Agenda as presented.
A.
Approve a request from the McHenry Area
Chamber of Commerce for a temporary use
and sign permit for the
annual Business Expo on March 15'h at West
Campus High School;
B.
Approve a request from the McHenry Cobras
Baseball Association for a temporary sign permit advertising a
fundraiser at the McHenry Moose Lodge on Much I";
C.
Approve a request from Letizia Financial
Group for special use and temporary sign
permits and waiver of
associated fees for the annual Back to Family Outdoor Movie Night in Veterans Memorial
Park from September 5
thru 26";
D.
Approve a request from Letizia Financial
Group for special use and temporary sign
permits and waiver of
associated less for the annual Green Street Cruise
Night from ,June 9`h thru September 29`h;
E.
Approve a request for a special event liquor
license for The Church of Holy Apostles, 5211
Bull Valley Road for
annual Mardi Gras Dinner/Dance fundraiser;
P.
Approval of January 6, 2014 Committee of the
Whole meeting minutes;
G.
Approval of January 6, 2014 Regular City Council meeting minutes;
H.
Approval of As Needed Checks:
AT&T
101.20
BANKCARD PROCESSING CENT
5,306.30
BLUE CROSS BLUE SHIELD O
1317771.99
BUSS FORD SALES
37,494.00
CGS-NIU
35.00
COMCAST CABLE
174.75
COMED
65.02
DIRECT ENERGY BUSINESS
215093.57
FOP UNITS 1/11
2,021.00
IUOE, LOCAL ISO
55779.68
KIMBALL MIDWEST
13043.32
LEGALSHIELD
64.75
NATIONAL GUARDIAN LIFE I
42.33
NCPERS GROUP LIFE INS.
192.00
POSTMASTER MCHENRY IL
3,300.00
RESERVE ACCOUNT
1,089.27
RYAN LANNING
290.00
SCHATZ, DONALD
195.00
UNITED PARCEL SERVICE
153.13
GRAND TOTALS
210)212.31
FUND TOTALS
GENERAL FUND 39,085.44
CAPITAL EQUIPMENT FUND 37,494.00
WATER/SEWER FUND 427.28
McHenry City Council
February 17, 2014
Page 2 of 7
EMPLOYER INSURANCE FUND
131,771.99
INFORMATION TECHNOLOGY FUND
843.60
RETAINED PERSONNEL ESCROW
290.00
POLICE PENSION FUND
300.00
TOTAL
210,212.31
Approval of List of Bills:
AALTO, BRIAN
14.44
ACE HARDWARE, WORKMAN'S
2,380.28
ACE TOWING & RECOVERY
150.00
ADAMS ENTERPRISES INC, R
398.16
ADAMS, SAMANTHA
258.13
ADVANTAGE BEHAVIORAL HEA
13287.00
ADVANTAGE MECHANICAL INC
520.00
AMERICAN HEATING & COOLI
253.00
APWA - ILLINOIS PUBLIC S
695.00
ARCO MECHANICAL EQUIPMEN
15350.00
AT&T
23076.47
B&W CONTROL SYSTEMS INTE
240.00
BAKER & SON CO, PETER
965.00
BANK OF NEW YORK MELLON,
428.00
BANKCARD PROCESSING CENT
69046.95
BAXTER & WOODMAN
31006.25
BOLGER, WILLIAM1
395,00
BONNELL INDUSTRIES INC
304.15
BOTTS WELDING & TRUCK SE
32.00
BPH PUMP & EQUIPMENT INC
729.60
BSN SPORTS INC
219.68
BUSS FORD SALES
357.69
CARY COMPANY. THE
671.24
COW GOVERNMENT INC
169.01
CENTEGRA OCCUPATIONAL HE
290.10
CEJTAS CORPORATION LOC 3
434.92
COMCAST CABLE
470.13
COMED
5,250.03
COMMUNICATIONS REVOLVING
10.00
CROWNE PLAZA
369.00
D'ANGELO NATURAL SPRING
33.00
DATALUX CORPORATION
270.00
DIRECT ENERGY BUSINESS
L016.01
DREISILKER ELECTRIC MOTO
136.14
ED'S AUTOMOTIVF/JIM'S MU
103.00
ED'S RENTAL & SALES INC
77.25
FBI NAA
95.00
FOX VALLEY FIRE & SAFETY
19492.50
FREUND & SON INC, S H
1,444.69
FUTAVA, KATIE L
203.00
FUTURE LINK OF ILLINOIS
127.28
G IMPRESSIONS INC
240.00
GALLS LLC
207.90
HABITAT FOR HUMANITY
81218.70
HAWKINS INC
645.18
HRGREEN
91358.44
ILLINOIS DIRECTOR OF
43334.00
ILMO PRODUCTS COMPANY
74.00
KANDEL, LOURDS
91.12
KIMBALL MIDWEST
592.96
ICING, LAURA
16.00
KIRCHNER FIRE
616.75
KOTIW, MIKE S
80.00
KREASSIG, DANIEL
8.00
LAMBERT, FRANCES B
8.50
LEACH ENTERPRISES INC
27.31
LILLEENG, MICHAEL D
2,400.00
MCCAFFERTY, BRITTANY
360.00
MCCANN INDUSTRIES INC
342.96
MCCORMICK, JENISE M
146.25
MCHENRY ANALYTICAL WATER
450.00
MCHENRY AREA CHAMBER OF
906.00
MCHENRY COMMUNITY HIGH S
PL008.65
MCHENRY COMMUNITY SCHOOL
25,630.35
MCHENRY COUNTY CHIEFS OF
45.00
MCHENRY COUNTY RECORDER
1,298.00
McHenry City Council
February 17, 2014
Page 3 of 7
MC HENRY PUBLIC LIBRARY
5)128.00
MCHENRY TOWNSHIP FIRE PR
53055.00
MCKEEN, BRIAN J
8.00
MCMASTER-CARR SUPPLY CO
271.91
MERWIN, BENJAMIN J
800.00
METRO DOOR AND DOCK INC
198.00
MEYER MATERIAL COMPANY
13653.17
NAPA AUTO PARTS MPEC
4,427.78
NATIONAL PUBLIC EMPLOYER
205.00
NEUMANN JR. EDWARD J
500.00
NORTH AMERICAN SALT COMP
24,877.00
NORTHERN TOOL & EQUIPMEN
340.87
O'F1'OSEN BRITZ KELLY COOP
4,813.13
PALA, JOSEFINA
200.00
PETROLIANCE LLC
153621.08
PETTIBONE & CO, P F
328.85
PITEL SEPTIC INC
250.00
PLATINUM HEATING & COOLI
600.00
POIERIER, SHIRLEY
375.00
POLERECKY, ROSS
170.00
PRATHER, JAIMIE
6.40
PRUDENTIAL FIRST REALTY
30.00
PSP-BROOKFIELD
383.52
QUILL CORPORATION
24.55
RADICOM INC
915.84
REGNER, WILLIAM J
34.50
REX AUTO BODY
7,569.69
RICHARD LEISTEN
145.00
RUSH TRUCK CENTERS OF IL
61423.77
SANTO SPORT STORE
L806.42
SCHATZ, DONALD
195.00
SCHULHOFCOMPANY
110.77
SECTION 8 DOORS & HARDWA
245.00
SHAW MEDIA
90.60
SPEER FINANCIAL INC
402.50
SPRING ALIGN OF PALATINE
228.86
ST PALLS EPISCOPAL, CHURC
190.80
STANS OFFICE TECHNOLOGIE
179.00
STAPLES ADVANTAGE
756.49
STATE TREASURER IDOT
165060.62
SUBURBAN BUILDING OFFICI
125.00
SUNNYSLDE COMPANY
369.00
THEODORE POLYGRAPH SERV
135.00
THINK INK INC
49.86
TOBIN, TRACY
45.00
TRAFFIC CONTROL CORPORAT
61225.00
US BANK EQUIPMENT FINANC
135.00
USA BLUEBOOK
940.70
VALLEY NAILS & SPA
30.00
VALLEY VIEW ACRES
425.00
AN GALDER BUS COMPANY
L734.00
VERIZON WIRELESS
201.86
VMING CHEMICAL COMPANY
83745.80
WALSH, THOMAS M
16.00
WASTE MANAGEMENT
71160.00
WASTE MANAGEMENT OF WI P
115781.97
ZEP SALES & SERVICE
677.55
FUND TOTALS
GENERAL FUND
1015279.99
ALARM BOARD FUND
968.50
ANNEXATION FUND
4,153.50
MOTOR FUEL TAX FUND
26,438.08
DEVELOPER DONATION FUND
537887.20
DEBT SERVICE-1997A FUND
930.50
CAPITAL IMPROVEMENT'S FUND
45227.96
WATER/SEWERFUND
445214.55
RISK MANAGEMENT FUND
103922.29
1NFORMATION TECHNOLOGY FUND
2,795.36
RETAINED PERSONNEL ESCROW
11415.00
TOTAL
251,132.93
McHenry City Council
February 17, 2014
Page 4 of 7
Mayor Low asked to can the roll
Ayes: Wimmer, Condon, San, Glab, Schaefer, Blalw, Peterson
Nays: None
Abstentions: None
Absentees: None
Motion carried.
Alderman Glab suggested prohibiting the installation of all temporary signs in construction zones.
APPROVAL TO REQUEST A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC.
FOR ENGINEERING DESIGN TO CONSOLIDATE THE CENTRAL AND SOUTH WASTEWATER
TREATMENT PLANTS.
Director• of Public Works Schmitt presented the City Council with background on the city's efforts to date to
decommission the Central Wastewater Treatment Plant (CWWTP). The process began in 2005 when the City
Council approved a long-term plan for wastewater services that included closing the CWWTP and expanding
the South Wastewater Treatment Plant (SWWTP). In 2008, the Council approved an engineering services
agreement for the design of a 4.0 million gallon per day expansion of the SWWTP; and in March 2009, the
Council directed staff to begin the process of consolidating the two plants. This process was part of a plan
approved by the IEPA in 2008 that permitted the city a 10-year time frame to consolidate the plants, expiring in
2018. The IEPA approval also allowed the city to make necessary repairs at the CWWTP to keep it operational
during the 10-year time period. Director Schmitt reported the city is nearing the 10-year commitment it made
with the IEPA
City Engineers Chad Pieper and Ed Coggin provided a PowerPoint presentation on plant consolidation. The
CWWTP was constructed in the 1950's with a life expectancy of 50 years. The CWWTP serves two-thirds of
the city. Mr. Coggin reported the Council in 2007 approved a design contract for consolidation and expansion
of the plants for a cost of $30 million however the project was shelved due to economic conditions. In 2009, the
Council directed staff to begin consolidation of the plants under a phased approach.
The first phase of decommissioning the CWWTP was performed as a response to a failing solids handling
system at the plant. The city borrowed $6.4 million to move the system to the SWWTP, which involved
construction of conveyance lines between the treatment plants and several equipment modifications. Debt
service for this project resulted in a bi-monthly service charge of $6 per utility user.
As identified in CIP discussions with the Council on February 3, 2014, decommissioning the CWWTP presents
a financial obstacle with a proposed cost of more than $20 million, which will continue to escalate in time. In
addition, millions of dollars for upgrades will be required to maintain the existing CWWTP until such time as
decommissioning can occur. Two approaches to meet the IEPA commitment of decommissioning the CWWTP
by 2018 were presented to the Council:
Approach 91 is a plan to build now and utilize the State Revolving Fund (SRF) program to fund the project.
The SRF is administered by the IEPA and was introduced last year through the Clean Water Initiative. The
program offers two-year loans at an interest rate of 1.99%. The SRF application process is now much quicker
and the city could be approved in time to begin the project next year. Mr. Coggin noted his contacts at the SRF
told him there is a three-year window for available funding, interest rates are expected to increase in 2015; and,
the city has a verbal commitment for funding. In addition the IEPA and state environmental groups have
approved the new technologies proposed in Approach #1, which increases the probability of approval for the
project. Projected cost for Approach #1 is $21 million.
McHenry City Council
February 17, 2014
Page 5 of 7
Approach #2 proposes to build later however the cost of construction will increase and there is no guarantee the
IEPA will extend the 2018 deadline and, if they do there will be additional costs added to the permit. Further
the city will be required to make additional repairs and adjustments to the CWWTP to keep it operational until
consolidation is possible, which will add dollars to the cost of the project. Projected cost for Approach # 2 is
approximately $35 million.
The Mayor asked for questions or comments from the City Council:
Alderman Schaefer asked how approval of SRF funding will affect user rates; how is the loan to be paid? Mr.
Coggin replied the ultimate responsibility to pay for the improvements will fall on the current user base. A rate
study will provide the exact cost to the current users.
Alderman Schaefer noted residents have incurred almost 20% in rates increases in the past five years. City
Administrator Morefield stated capital improvements that will be needed to keep the CWWTP operational will
cost approximately $8 million and would also have an impact on user fees.
FIe further stated there are 8,200 user accounts in the city. Total SRF funding of $1.2 million for 20 years
spread out evenly for 8,200 city user accounts would be $150 per account per year for 20 years. Adjustments
will be made based on the number of users, consumption, and type of use i.e., business or residential.
Alderman Schaefer asked if rates would decrease after 20 years. City Administrator Morefield noted the city
currently charges $6 per account for capital development fees to pay for SWWTP improvements. A similar debt
service charge placed on water bills is passed on to user.
Alderman Glab asked if consolidation would affect water and sewer users. City Administrator answered sewer
users. Alderman Glab asked if Approach #1 takes into consideration future development and all FPA's,
specifically the Gerstad Preserves of Boone Creek property. Mr. Coggin said yes, and referred to a slide
depicting the CWWTP site, which included the Preserves of Boone Creek in the treatment plant collection areas.
Mr. Coggin added the technology proposed in Approach # 1 also provides for the addition of small increments
of added capacity for a much lower cost. He also told the Council future development is not added in the cost of
the project at this time so existing users do not have to pay for future development.
Alderman Peterson asked if there is room at the SWWTP for expansion and Mr. Coggin answered yes.
Alderman Peterson asked what the normal bond rate is and Deputy City Administrator Martin answered 3.25%.
Alderman Blake commented costs passed on to existing users for Approach 41 seem high.
Alderman Santi asked if there was a deadline to apply for the SRF. Mr. Coggin said the deadline is March 31,
2014, but the state told him the city may apply for the SRF at any time however the loan process takes time so
we need to begin the process quickly so we are on track for SRF approval in 2014, bid letting in January 2015,
and construction in April 2015. Formal approval will be considered by the Council after bids are received.
Alderman Santi inquired about the three-year window for the Clean Water Initiative mentioned in the
presentation. Mr. Coggin said the city is in the middle of the Clean Water Initiative, which is a three year
program.
Alderman Santi asked if there are currently 110 applicants for SRF funding. Mr. Coggin said yes if we meet the
application deadline the money will be available. If McHenry waits until next year, we run the risk of being
placed on a waiting list. Mr. Coggin added the SRF program representatives stand behind their commitments.
McHenry City Council
February 17, 2014
Page 6 of 7
Alderman Santi asked if HR Green is assisting other communities with SRF funding applications. Mr. Coggin
said yes, Marengo and a small community in southern Illinois.
Alderman V. Santi made a motion, seconded by Alderman R. Wimmer to authorize HR Green, Inc. to prepare a
Professional Services Agreement for the engineering design of consolidating the Central and South Wastewater
Treatment Plants.
Mayor Low asked for discussion on the motion.
Alderman Glab asked if other engineering firms were asked to submit proposals for the project to make it
competitive. City Administrator Morefield answered no. Mayor Low added HR Green is the city's designated
engineer.
Alderman Santi asked if the Council would see the professional services agreement before it is approved.
Mayor Low answered at this time all the Council is asked to authorize is preparation of the professional services
agreement; the document will be brought back to the Council for consideration at another meeting.
Mayor Low asked to call the roll:
Ayes: Sami, Wimmer, Peterson, Condon, Schaefer, Blake
Nays: Glab
Abstentions: None
Absentees: None
Motion passed.
ADOPTION OF FY 14/15 THROUGH FY 18/19 CAPITAL IMPROVEMENT PROGRAM (CIP)
City Administrator Morefield presented the CIP for FY 14/15 through FY 18/19. He stated the CIP as presented
continues to reflect the guiding principles that it be balanced and meet the needs of the full -service city. He
noted the only changes made to the document were recommendations made by the Council at the January 6,
2014 Committee of the Whole meeting.
Alderman Schaefer said the CIP is a good tool and keeps the Council apprised of future capital projects and
improvements.
Aldermen Blake, Schaefer, and Wimmer agreed with Alderman Schaefer and thanked City Administrator
Morefield and city department heads for developing the document.
Alderman Glab noted this is a five year plan with changes made to it every year; he said he needs more
information adding it is difficult for him to understand why $13 million for the Riverwalk is designated in the
plan when we started at $9 million. Deputy City Administrator Hobson noted the CIP is just a planning tool and
takes into consideration future increases in the cost of construction. Real construction costs for the first phase of
the Riverwalk was $3 million — the $13 million figure in the CIP includes future expansion of additional phases
of the project.
Alderman Schaefer made a motion, seconded by Alderman Condon to adopt the FY 14/15 through FY 18/19
Capital Improvement Program as presented.
Mayor Low asked to call the roll:
Ayes: Schaefer, Condon, Santi, Glab, Blake, Wimmer, Peterson
Nays: None
Abstentions: None
Absentees: None
Motion passed.
McHeary City Council
February 17, 2014
Page 7 of 7
MAYOR STATEMENT AND REPORTS
Mayor
Low offered her compliments to the
city's Snowplowing Crews for
keeping city streets as clear of snow
and ice
as possible noting they are working
long hours this winter season.
COMMITTEE REPORTS
Alderman Blake announced a Public Works Committee meeting is scheduled for February 26`' at 6:00 PM and,
he is waiting for confirmation from IDOT for a public forum tentatively scheduled for March 12°i at 6:00 PM
regarding the IL 31 from IL 176 to IL 120 improvements project.
STAFF REPORTS
None.
FUTURE AGENDA ITEMS
Alderman Glab said it is election season and suggested staff send a letter to the candidates informing them of city
regulations regarding election signage.
ADJOURNMENT
Motion by R Petersen, seconded by R. Wimmer, to adjourn the regular meeting of the McHenry City Council to
the next regular meeting.
Mayor Low asked to call the roll:
Ayes: Petersen, Wimmer, Condon, Santi, Glab, Schaefer, Blake.
Nays: None
Abstentions: None
Absentees: one
Motion carried.
Meeting adjourned at 8:26 PM.
Respectfiilly submitted,
Mayor Susan E. Low
Executive Assistant Marci Geraghty
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 1
LIST
OF BILLS COUNCIL MEETING 3/3/14
CLAIM N FUND
DEPT
VENDOR
NAME
INVOICE ➢ESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC
UNIT COSTS
PROJECT H CODE
----------------------------------------------------------
----------------------------------------------------------------
----------
14020554 100
33
1108
ADAMS ENTERPRISES
INC, R
72B594VEHICLE EQUIPMENT
03/03/14 O
022114
195.55
100,33.5370
1402
022114
GLJ7199
195.55
022114
14020555 100
33
1108
ADAMS ENTERPRISES
INC, R
728597TRAILER RAMPS
03/03/14 0
022114
750,00
100,33.5370
1402
022114
GLJ7199
750.00
022114
14020556 510
31
1108
ADAMS ENTERPRISES
INC, R
728948WHICLE REPAIR PARTS
03/03/14 0
022114
248,00
510.31,5370
1402
022114
GLJ7199
248.00
022114
14020557 100
45
1108
ADAMS ENTERPRISES
INC, R
728954SUPPLIES
03/03/14 0
022114
42,44
100,45.6110
1402
022114
GLJ7199
42.44
022114
14020901 510
31
1108
ADAMS ENTERPRISES
INC, R
725394TURCK BED LINER
03/03/14 O
022514
950.00
510,31,5370
1402
022514
GLJ7214
950.00
022514
14020902 100
33
1108
ADAMS ENTERPRISES
INC, R
729151VEHICLE EQUIPMENT
03/03/14 O
022514
607.07
100,33.5370
1402
022514
GLJ7214
607.07
022514
14020558 100
45
1106
ADAMS STEEL SERVICE INC
315248SNOW THROWER PARTS
03/03/14 0
022114
15,66
100.45.5370
1402
022114
GLJ7199
15.66
022114
14020903 100
33
1106
ADAMS STEEL SERVICE INC
315538STREL
03/03/14 0
022514
13,21
100.33.5370
1402
022514
GLJ7214
13.21
022514
14020904 100
33
1106
ADAMS STEEL SERVICE INC
315490SUPPLIES
03/03/14 0
022514
6.55
100.33.5370
1402
022514
GLJ7214
6.55
022514
14020934 510
32
1113
ADVANCED AUTOMATION AND
14-2007 SCADA REPAIRS
03/03/14 O
022614
8,936.27
510,32,5110
1402
022614
GLJ7219
8936.27
022614
14020559 510
32
5
ALHEIT, JEFF
2002162206REVUN➢ WATER/SEWER OVERPAYM
03/03/14 0
022114
86.45
510.32.3660
1402
022114
GLJ7199
86.45
022114
14020560 100
30
1578
APWA
144162MEMBERSHIP DUES
03/03/14 0
022114
322.00
100.30.5410
1402
022114
GLJ7199
322.00
022114
14020587 100
03
1580
APWA CHICAGO METRO
CHAPT
3/28/14 WORKSHOP, REGISTRATION
03/03/14 0
022414
30.00
SCHWALENBERG
100.03.5430
1402
022414
GLJ7203
30.00
022414
14020935 100
33
1632
ARAMARK
15638524 EMPLOYEE UNIFORMS
03/03/14 0
022614
185.93
100.33.4510
1402
022614
GLJ7219
185,93
022614
14020571 100
01
1664
ASAP GARAGE DOOR REPAIR
52163 OVERHEAD DOOR SERVICE WORK
03/03/14 O
022414
105.00
100.01.5110
1402
022414
GLJ7201
105.00
022414
14020845 100
KKKKK
1450
AT&T
FEB/MARCH ALARM CIRCUITS
03/03/14 O
022514
782.15
100.22.5320
1402
022514
GLJ7213
320.13
022514
100.43,5320
1402
022514
GLJ7213
231,01
022514
100.45,5320
1402
022514
GLJ7213
231.01
022514
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 2
LIST OF BILLS COUNCIL MEETING 3/3/14
CLAIM # FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE SPAT
ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOG
UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
14020846 510
32
1450
AT&T
FEB/MARCH ALARM CIRCUITS
03/03/14 O
022514
320,13
510.32.5320
1402
022514 GLJ7213
320.13
022514
14020900 100
43
1450
AT&T
8153859652ALARM CIRCUIT
03/03/14 0
022514
50.50
100.43.5320
1402
022514 GLJ7214
50.50
022514
14020905 XXXXX XXXXX
1450
AT&T
815R262388PRI PHONE LINES
03/03/14 0
022514
663.06
100.01,5320
1402
022514 GLJ7214
103.00
022514
100.02.5320
1402
022514 GLJ7214
38.62
022514
100.04.5320
1402
022514 GL07214
45,06
022514
100.22,5320
1402
022514 GLJ7214
251.06
022514
100.30.5320
1402
022514 GLJ7214
38,62
022514
100.33.5320
1402
022514 GLJ7214
12.87
022514
100,03.5320
1402
022514 GLJ7214
83.69
022514
100.41.5320
1402
022514 GLJ7214
38,62
022514
100,44,5320
1402
022514 GLJ7214
6.45
022514
100.46.5320
1402
022514 GLJ7214
12.87
022514
100.47.5320
1402
022514 GLJ7214
6,45
022514
620.00.5110
1402
022514 GLJ7214
25,75
022514
14020561 100
XXXXX
1452
AT&T
LONG DISTANCE
421781LONG DISTANCE PHONE SERVICE
03/03/14 O
022114
189,29
100.01.5320
1402
022114 GLJ7199
184.37
022114
100.22.5320
1402
022114 GLJ7199
1,45
022114
100,33,5320
1402
022114 GLJ7199
1.41
022114
100,41,5320
1402
022114 GLJ7199
1.09
022114
100.45.5320
1402
022114 GLJ7199
.97
022114
14020562 100
22
16080
BIRK,
ADRIANA
CLOTHING ALLOWANCE REIMB
03/03/14 0
022114
211.00
100.22.4510
1402
022114 GLJ7199
211.00
022114
14020563 100
22
16080
BIRK,
ADRIANA
1/27-31/14TRAINING EXPENSE REIMS
03/03/14 0
022114
30.54
100.22.5420
1402
022114 GLJ7199
30.54
022114
14020564 100
22
16080
BIRK,
ADRIANA
2/10-14/14TRAINING EXPENSE REIMB
03/03/14 0
022114
40.00
100.22.5420
1402
022114 GLJ7199
40.00
022114
14020906 100
33
2535
RUMMELL
INDUSTRIES
INC 0151174-INVEHICLE REPAIR PARTS
03/03/14 O
022514
19.56
100,33.5370
1402
022514 GLJ7214
19.56
022514
14020907 100
33
2535
DONNELL
INDUSTRIES
INC 0151076-INVEHICLE REPAIR PARTS
03/03/14 O
022514
19,56
100.33.5370
1402
022514 GLJ7214
19.56
022514
14020565 100
33
2765
BUSS
FORD SALES
5010489 VEHICLE REPAIR PARTS
03/03/14 O
022114
14.45
100.33,5370
1402
022114 GLJ7199
14.45
022114
14020566 100
33
2765
BUSS
FORD SALES
5011386 VEHICLE REPAIR PARTS
03/03/14 0
022114
246.14
100,33,5370
1402
022114 GLJ7199
246.14
022114
14020908 100
45
2765
BUSS
FORD SALES
5011528 VEHICLE REPAIR PARTS
03/03/14 0
022514
32.29
100.45.5370
1402
022514 GLJ7214
32.29
022514
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 3
LIST OF HILLS
COUNCIL MEETING 3/3/14
CLAIM # FUND DEPT
VENDOR
NAME INVOICE
DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL
DESCRIPTION
AMOUNT
ACCR DT
LIQUI➢ATED
INVENTORY # LOC UNIT COSTS
PROJECT # CODE
----------------------------------------------------------
------------------------------------------------------------------------
14020909 100
22
2765
BUSS FORD SALES 5011497
VEHICLE REPAIR PARTS
03/03/14 0
022514
84.69
100.22.5370
1402 022514 GLU7214
84,69
022514
14020910 100
22
2765
BUSS FORD SALES 5011505
VEHICLE REPAIR PARTS
03/03/14 0
022514
19.42
100.22.5370
1402 022514 GLJ7214
19.42
022514
14020567 100
XXXXX
3000
CARDIAC SCIENCE CORP 1604827
DEFIBRILLATOR & SUPPLIES
03/03/14 0
022114
1,559.17
100.01.6110
1402 022114 GLJ7199
1264,09
022114
100,42,6110
1402 022114 GLJ7199
98.36
022114
100,43.6110
1402 022114 GLJ7199
98.36
022114
100.46.6110
1402 022114 GLJ7199
98.36
022114
14020937 200
00
2999
CARMICHAEL CONSTRUCTION #1 ELECTRONIC COMMUNITY SIGN
03/03/14 0
022614
11210,00
200.00.9901
1402 022614 GLJ7219
1210,00
022614
14020568 100
01
3157
CENTEGRA OCCUPATIONAL HE 130202MEDICAL SERVICES
03/03/14 0
022114
107.80
100.D1.5110
1402 022114 GLJ7199
107,80
022114
14020569 100
22
3515
COLLEGE OF DUPAGE-ACCTS 4337 TRUCK ENFORCEMENT CONFERENCE
03/03/14 0
022114
100.00
100,22.5430
1402 022114 GLJ7199
100.00
022114
14020570 510
XXXXX
3565
CONSTELLATION NEWENERGY JAN 2014
WATER/SEWER PUMPING CHARGES
03/03/14 0
022114
36,652,41
510,31,5510
1402 022114 GLJ7199
10605.12
022114
510.32.5510
1402 022114 GLJ7199
26047.29
022114
14020572 400
00
4160
DEWBERRY ARCHITECTS INC 107383E
AQUATIC/RECREATION FACILITY
03/03/14 0
022414
1,472.10
400,00.8800
1402 022414 GLJ7201
1472.10
022414
14020573 620
00
4530
DOCUMENT IMAGING ➢IMENSI 217779PRINTER TONER CARTRIDGES
03/03/14 0
022414
765.00
620.00.6210
1402 022414 GLJ7201
01
219,00
022414
620,00,6210
1402 022414 GLJ7201
22
546.00
022414
14020574 510
31
5107
ED'S RENTAL & SALES INC 93138-1
EQUIPMENT RENTAL
03/03/14 0
022414
206,00
510,31,6110
1402 022414 CLJ7201
206.00
022414
14020575 510
31
5107
ED'S RENTAL & SALES INC 93240-1
EQUIPMENT RENTAL
03/03/14 0
022414
90.00
510.31.6110
1402 022414 GLJ7201
90,00
022414
14020936 510
31
5107
ED'S RENTAL & SALES INC 93383-1
EQUIPMENT RENTAL
03/03/14 O
022614
90.00
510.31.6110
1402 022614 GLJ7219
90.00
022614
14020576 100
41
5300
EISERMAN, JERRY PARKS PROGRAM REFUND
03/03/14 0
022414
60.00
100.41.3636
1402 022414 GLJ7201
60,00
022414
14020577 510
31
5835
EX -STINK PLUMBING & SEWN 2/14/14
THAW WATER SERVICE LINE
03/03/14 0
022414
350.00
510.31.6110
1402 022414 GLJ7201
350.00
022414
14020578 100
22
6029
FAST EDDIES CAR WASH DEC/JAN
SQUAD CAR WASHES
03/03/14 0
022414
230.40
100.22.5370
1402 022414 GLJ7201
230.40
022414
14020579 100
47
6292
FIRE WAGON HOLDING LLC 2294 PARKS
PROGRAM INSTUCTOR
03/03/14 0
022414
621,00
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 4
LIST OF BILLS COUNCIL MEETING 3/3/14
CLAIM # FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK.
ACCOUNT
P.O. PERIOD
DATE JOURNAL DESCRIPTION
AMOUNT
ACCR OT
LIQUIDATE➢
INVENTORY # LOC
UNIT COSTS PROJECT # CODE
____________________________________________________________________________________________________________________________________
100.47.5110
1402
022414 GLJ7201
621.00
022414
14020580 100
47
6282
FIRE WAGON HOLDING
LLC 2293 PARKS PROGRAM INSTUCTOR
03/03/14 O
022414
984.00
100,47.5110
1402
022414 GLJ7201
984.00
022414
14020591 100
22
6390
FLESCH COMPANY INC,
GORD IN1067477000PIER MAINTENANCE
03/03/14 0
022414
101.57
100.22,5110
1402
022414 GLO7201 '101.57
022414
14020582 225
00
6570
FOX VALLEY FIRE & SAFETY 815192FIRE ALARM CONNECTION
03/03/14 O
022414
195,00
225.00.5110
1402
022414 GLJ7201
195.00
022414
14020583 225
00
6570
FOX VALLEY FIRE & SAFETY 815196PIRE ALARM CONNECTION
03/03/14 0
022414
195.00
225.00.5110
1402
022414 GLJ7201
195.00
022414
14020584 620
00
6780
FUTURE LINK OF ILLINOIS
49627 INSTAGATE 806 FIREWALL RENTAL
03/03/14 0
022414
540.00
620,00.5110
1402
022414 GLJ7201
540,00
022414
14020585 620
00
6780
FUTURE LINK OF ILLINOIS
49635 N-ABLE ENDPOINT SECURITY
03/03/14 0
022414
438.64
620.00.5110
1402
022414 GLJ7201
438.64
022414
14020588 100
04
6800
FW IL MCHENRY COMMONS
SH 2O13 SALES TAX INCENTIVE
03/03/14 0
022414
23,394,57
100.04.6945
1402
022414 GLJ7203
23394.57
022414
14020589 100
41
7281
G IMPRESSIONS INC
348 BANNER CHANGES
03/03/14 0
022414
20.00
100.41,6110
1402
022414 GLJ7203
20,00
022414
14020590 100
22
7007
GALLS LLC
1552790 EMPLOYEE UNIFORMS
03/03/14 0
022414
65.99
100.22.4510
1402
022414 GLJ7203
65.99
022414
14020911 100
22
7406
GLOBAL MED INDUSTRIES
LL 133475SUPPLIES
03/03/14 0
022514
59,00
100.22.6110
1402
022514 GLJ7214
59.00
022514
14020591 100
33
7633
GRAINGER
9363995102SUPPLIES.
03/03/14 0
022414
72.10
100.33.5370
1402
022414 GLJ7203
72.10
022414
14020592 100
22
7642
GREGORIO, RYAN
2/4/14TRAINING EXPENSE REIMS
03/03/14 0
022414
8.00
100.22,5420
1402
022414 GLJ7203
8.00
022414
14020593 100
33
7645
GROWER EQUIPMENT &
SUPPL 54208 SAW BLADE
03/03/14 0
022414
41.85
100.33,5370
1402
022414 GLJ7203
41.85
022414
14020594 510
31
8042
HAWKINS INC
3562285 CHEMICALS
03/03/14 0
022414
2,355.31
510.31.6110
1402
022414 GLJ7203
2355.31
022414
14020595 510
32
8042
DAWKINS INC
3563136 CHEMICALS
03/03/14 0
022414
4,485.30
510.32.6110
1402
022414 GLJ7203
4485.30
022414
14020596 510
31
15013
HD SUPPLY WATERWORKS CO28089 SUPPLIES
03/03/14 0
022414
77,96
510.31.6110
1402
022414 GLJ7203
77,96
022414
14020597 100
30
8650
HRGREEN
90725 HERITAGE WOODS
03/03/14 0
022414
308.00
DATE 2/26/2014 11:55 AM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 3/3/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY it LOC UNIT COSTS PROJECT # CODE
100.30.5110
1402
022414
GLJ7203
154.00
022414
100.30.5110
1402
022414
GLJ7203
154.00
022414
14020598
100
01
8650
HRGREEN
90725 JUSTEN FUNERAL HOME
03/03/14 0
022414
300.00
STORM WATER ISSUES
100.01.5110
1402
022414
GLJ7203
300.00
022414
14020599
510
XXXXX
8650
HRGREEN
90726 WATER/SEWER RATE STUDY
03/03/14 0
022414
1,750.00
510.31.5110
1402
022414
GLJ7203
875.00
022414
310.32.5110
1402
022414
GLJ7203
875.00
022414
14020600
440
00
8650
HRGREEN
4/90884 IL RTE 31/120 CONTRUCTION
03/03/14 0
022414
15,305.70
440.00.8600
1402
022414
GLJ7203
15305.70
022414
440-RT31/120
14020847
100
41
9382
ILLINOIS ARBORIST ASSOCI
4/1/14CONFERENCE REGISTRATION
03/03/14 0
022514
65.00
SCHMIDT
100,41.5430
1402
022514
GLJ7213
65.00
022514
14020601
100
22
9418
ILLINOIS FBI NA
3/19/14 MONTHLY LUNCHEON MEETING
03/03/14 0
022414
75.00
100.22.5430
1402
022414
GLJ7203
75.00
022414
14020602
510
32
10149
JENSEN SALES CO INC, LEE
133747UTILITY SYSTEM REPAIR PARTS
03/03/14 0
022414
48.54
510.32.5380
1402
022414
GLJ7203
48.54
022414
14020603
100
22
10310
DIMS MCHENRY AUTO BODY
3248 SQUAD CAR REPAIRS
03/03/14 0
022414
323.03
100.22.5370
1402
022414
GLJ7203
323.03
022414
14020912
100
22
10531
JONES, JOHN
CLOTHING ALLOWANCE REIMS
03/03/14 0
022514
312.64
100,22.4510
1402
022514
GLJ7214
312.64
022514
14020604
510
31
11120
KELLER AMERICA INC
56019 WATER LEVEL TRANSDUCER
03/03/14 0
022414
492.50
510.31.6110
1402
022414
GLJ7203
492.50
022414
14020605
100
33
11286
KIMBALL MIDWEST
3403538 SUPPLIES
03/03/14 0
022414
241,62
100.33.5370
1402
022414
GLJ7203
262.65
022414
100.33.5370
1402
022414
GLJ7203 EARLY PAY DISCOUNT
21.03CR
022414
1402000G
100
33
11286
KIMBALL MIDWEST
3415087 SUPPLIES
03/03/14 O
022414
336,24
100.33.5370
1402
022414
GLJ7203
357.84
022414
100.33.5370
1402
022414
GLJ7203 EARLY PAY DISCOUNTOCUNT
21.60CR
022414
14020608
100
22
11387
KLASEK, ROBERT J
2/11/14 MEAL REIMB/CAR SEAT DETAIL
03/03/14 0
022414
8.00
100,22,5420
1402
022414
GLJ7203
8.00
022414
14020609
100
22
11387
KLASEK, ROBERT J
2/6+7/14 TRAINING EXPENSE REIMB
03/03/14 O
022414
16.00
100.22.5420
1402
022414
GLJ7203
16,00
022414
14020610
510
32
11537
KOMLINE-SANDERSON ENGINE
42021785 SUPPLIES
03/03/14 0
022414
858,67
510.32.6110
1402
022414
GLJ7203
858.67
022414
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 6
LIST
OF BILLS COUNCIL MEETING 3/3/14
CLAIM k
FUND DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
Y.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY ff LOC
UNIT COSTS PROJECT 8 CODE
___________________________________________________________________________________________________________________________________
14020913
100
22
11640
KREASSIG, ➢ANIEL
2/7/14TRAINING EXPENSE REIMB
03/03/14 0
022514
8.00
100.22,5420
1402
022514
GLJ7214
8.00
022514
14020611
510
31
12142
LEACH ENTERPRISES
INC
835919SUPPLIES
03/03/14 O
022414
118,60
510,31.6110
1402
022414
GLJ7203
118,60
022414
14020612
100
22
1074
LEXISNEXIS
20140131 PHONE PLUS SEARCHES
03/03/14 O
022414
124.50
100.22.5110
1402
022414
GLJ7203
124.50
022414
14020848
100
47
12290
LILLEENG, MICHAEL
D
2/14/14 SWIM MEET LODGING BRIMB
03/03/14 0
022514
55.49
100,47,6110
1402
022514
GLJ7213
55.49
022514
14020613
100
22
16015
MARATHON TOWING
25908 VEHICLE TOWING SERVICES
03/03/14 0
022414
40.00
100.22.5110
1402
022414
GLJ7203
40.00
022414
14020614
100
Ol
13017
MARTIN, DOUG
2/6/14SEMINAR REGISTRATION & EXPENSE
03/03/14 O
022414
50,00
100.01.5430
1402
022414
GLJ7203
50.00
022414
14020615
510
31
14043
MAXIM CONSTRUCTION
CORP
1222600007WATER TREATMENT PLANT #2
03/03/14 0
022414
84,879.50
FINAL PAYOUT
510.31.8500
1402
022414
GLJ7203
84879,50
022414
580-WTRPL2
14020625
100
01
14067
MCANDREWS PC, THE
LAW OF
FEB 2014 LEGAL FEES - TRAFFIC
03/03/14 0
022414
5,175.00
100.01.5230
1402
022414
GLJ7204
5175,00
022414
14020626
100
33
14069
MCCANN INDUSTRIES
INC
11033677 VEHICLE REPAIR PARTS
03/03/14 O
022414
154,55
100.33.5370
1402
022414
GLJ7204
154.55
022414
14020627
100
33
14069
MCCANN INDUSTRIES
INC
11033678 VEHICLE REPAIR PARTS
03/03/14 O
022414
200.08
100.33.5370
1402
022414
GLJ7204
200.08
022414
14020628
100
33
14069
MCCANN INDUSTRIES
INC
11033679 VEHICLE REPAIR PARTS
03/03/14 O
022414
32.99
100.33.5370
1402
022414
GLJ7204
32.99
022414
14020629
100
33
14069
MCCANN INDUSTRIES
INC
11033680 VEHICLE REPAIR PARTS
03/03/14 O
022414
259.74
100.33.5370
1402
022414
GLJ7204
259,74
022414
1402091E
100
33
14069
MCCANN INDUSTRIES
INC
11033499 VEHICLE REPAIR PARTS
03/03/14 0
022514
70.84
100.33.5370
1402
022514
GLJ7214
70,84
022514
14020630
510
31
14246
MCHENRY ANALYTICAL
WATER
313279WATER SAMPLE ANALYSIS
03/03/14 0
022414
235.00
510.31.5110
1402
022414
GLJ7204
235.00
022414
14020631
510
32
14246
MCHENRY ANALYTICAL
WATER
313329NITROGEN TEST
03/03/14 0
022414
60,00
510.32.6110
1402
022414
GLJ7204
60.00
022414
14020632
510
32
14246
MCHENRY ANALYTICAL
WATER
313362NITROGEN TEST
03/03/14 0
022414
60.00
510.32.6110
1402
022414
GLJ7204
60.00
022414
14020633
510
32
14246
MCHENRY ANALYTICAL
WATER
313363NITROGEN TEST
03/03/14 0
022414
60,00
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 7
LIST OF BILLS COUNCiL MEETING 3/3/14
CLAIM # FUND DEPT
VENDOR
NAME INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-----------------------------------------------------------------------------------------------------------------------------------
510,32,6110
1402 022414 GLJ7204
60.00
022414
14020634 510
32
14246
MCHENRY ANALYTICAL WATER 313364NITROORM TEST
03/03/14 0
022414
60.00
510.32.6110
1402 022414 GLJ7204
60.00
022414
14020919 510
32
14246
MCHENRY ANALYTICAL WATER 313365METALS SAMPLE TESTING
03/03/14 0
022514
700.00
510.32.6110
1402 022514 GLJ7214
700.00
022514
14020941 510
31
14246
MCHENRY ANALYTICAL WATER 313427WATER SAMPLE ANALYSIS
03/03/14 0
022614
60,00
510.31.5110
1402 022614 GLJ7219
60,00
022614
14020942 260
00
14276
MCHENRY COMMUNITY HIGH S JAN 2014 OPERATING FEES
03/03/14 0
022614
877,00
260,00,6970
1402 022614 GLJ7219
977,00
022614
14020943 260
00
14275
MCHENRY COMMUNITY SCHOOL JAN 2014 OPERATING FEES
03/03/14 0
022614
1,243.00
260.00.6970
1402 022614 GLJ7219
1243.00
022614
14020635 620
00
14258
MCHENRY COUNTY RECORDER 2014220-16LAREDO QUARTERLY BILLING
03/03/14 0
022414
250.00
620,00.5110
1402 022414 GLJ7204
250,00
022414
14020636 510
31
14266
MCHENRY FIRESTONE 19746 TIRES
03/03/14 0
022414
740.98
510,31.5370
1402 022414 GLJ7204
740.98
022414
14020920 100
33
14266
MCHENRY FIRESTONE 19759 VEHICLE REPAIRS
03/03/14 0
022514
70.00
100.33.5370
1402 022514 GLJ7214
70.00
022514
14020637 510
32
14269
MCHENRY POWER EQUIPMENT 89945 SNOWBLOWER PARTS
03/03/14 0
022414
135,07
510.32.6110
1402 022414 GLJ7204
135.07
022414
14020944 260
00
14270
MCHENRY PUBLIC LIBRARY JAN 2014 OPERATING FEES
03/03/14 0
022614
73.00
260.00.6980
1402 022614 GLJ7219
73,00
022614
14020921 100
22
14355
MCKEEN, BRIM J 2/7/14TRAINING EXPENSE REIMB
03/03/14 0
022514
8.00
100,22.5420
1402 022514 GLJ7214
8.00
022514
14020914 100
33
13153
MENARDS - WOODSTOCK 40453 SUPPLIES
03/03/14 0
022514
80.06
100.33.5370
1402 022514 GLJ7214
80,06
022514
14020616 100
33
16800
METRO DOOR AND DOCK INC 47400 OVERHEAD ➢OOR MOTION DETECTORS
03/03/14 0
022414
2,350.00
100.33.5115
1402 022414 GLJ7203
2350,00
022414
14020617 510
32
13164
METROPOLITAN INDUSTRIES 280668EQUIPMENT REPAIR PARTS
03/03/14 0
022414
158.87
510.32.5375
1402 022414 GLJ7203
158,87
022414
14020618 100
33
13172
MEYER MATERIAL COMPANY 704719077 MATERIALS
03/03/14 0
022414
414.81
100.33.6110
1402 022414 GLJ7203
414.81
022414
14020915 510
31
13172
MEYER MATERIAL COMPANY 704728576 MATERIALS
03/03/14 0
022514
40.70
510,31.6110
1402 022514 GLJ7214
40.70
022514
14020916 100
33
13172
MEYER MATERIAL COMPANY 704723191 MATERIALS
03/03/14 0
022514
379,98
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 0
LIST OF BILLS COUNCIL MEETING 3/3/14
CLAIM # FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR IT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD
DATE JOURNAL DESCRIPTION
AMOUNT
ACCR IT
LIQUIDATED
INVENTORY # LOC
UNIT COSTS PROJECT # CODE
____________________________________________________________________________________________________________________________________
100.33.6110
1402
022514 GLJ7214
379.98
022514
14020938 510
31
13309
MID AMERICAN WATER
OF WA 150227W SUPPLIES
03/03/14 0
022614
530,10
510.31.6110
1402
022614 GLJ7219
530.10
022614
14020939 510
31
13309
MID AMERICAN WATER
OF WA 150283W SUPPLIES
03/03/14 0
022614
233.50
510,31,6110
1402
022614 GLJ7219
233.50
022614
14020940 510
31
13309
MID AMERICAN WATER
OF WA 150290W SUPPLIES
03/03/14 0
022614
88.00
510.31.6110
1402
022614 GLJ7219
88.00
022614
14020619 620
00
13274
MIDCO
278426PHONE RELOCATION
03/03/14 0
022414
328.28
620.00.5320
1402
022414 GLJ7203 PHONE RELOCATIONS
328.28
022414
14020620 100
33
13277
MIDWEST HOSE AND FITTING M10725SUPPLIES
03/03/14 0
022414
63.92
100.33.5370
1402
022414 GLJ7204
63.92
022414
14020621 100
'04
13291
MINUTEMAN PRESS OF
MCH 81026 PRINTING OF WATER/SEWER BILLS
03/03/14 0
022414
4,043.68
100.04.5330
1402
022414 GLJ7204
4043,68
022414
14020622 510
32
13521
MOBILE FLEET SERVICES
IN 13493 VEHICLE REPAIRS
03/03/14 0
022414
2,579.60
510.32.5370
1402
022414 GLJ7204
2579,60
022414
14020917 100
33
13530
MONROE TRUCK EQUIPMENT I 5262759 VEHICLE REPAIR PARTS
03/03/14 0
022514
52.82
100.33.5370
1402
022514 GLJ7214
52.82
022514
14020623 100
22
13745
MUNICIPAL COLLECTION SER 00426000LLECTION SERVICES
03/03/14 0
022414
63.01
100.22.5110
1402
022414 GLJ7204
63.01
022414
14020624 510
XXXXX
13745
MUNICIPAL COLLECTION HER 004261COLLECTION SERVICES
03/03/14 0
022414
9130
510,31,5110
1402
022414 GLJ7204
4.65
022414
510.32.5110
1402
022414 GLJ7204
4,65
022414
14020854 510
32
15077
NOD OF WISCONSIN INC 333795LAB SUPPLIES
03/03/14 0
022514
657,44
510.32.6110
1402
022514 GLJ7213
657.44
022514
14020849 100
XXXXX
15545
NICOR GAS
JAN/FEB UTILITIES
03/03/14 0
022514
31580,66
100,42,5510
1402
022514 GLJ7213
1014,93
022514
100.43.5510
1402
022514 GLJ7213
168.20
022514
100,45,5510
1402
022514 GLJ7213
2281.21
022514
100,46.5510
1402
022514 GLJ7213
116.32
022514
14020850 510
XXXXX
15545
NICOR GAS
JAN/FEB UTILITIES
03/03/14 0
022514
81601,91
510.31.5510
1402
022514 GLJ7213
1416.49
022514
510.32.5510
1402
022514 GLJ7213
7185.42
022514
14020851 270
00
15520
NORTH AMERICAN SALT
COMP 71121762 ICE CONTROL MATERIALS
03/03/14 0
022514
3,745.73
270.00.6110
1402
022514 GLJ7213
3745.73
022514
14020852 270
00
15520
NORTH AMERICAN SALT
COMP 71121782 ICE CONTROL MATERIALS
03/03/14 0
022514
3,854.21
270.00.6110
1402
022514 GLJ7213
3854,21
022514
DATE 2/26/2014 11:55
AM
CITY
OF MCHENRY
PAGE 9
LIST OF BILLS
COUNCIL MEETING 3/3/14
CLAIM R FUND
DEPT
VENDOR
NAME
INVOICE
DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O.
PERIOD
DATE JOURNAL
DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY
# LOC
UNIT COSTS
PROJECT # CODE
-----------------------------------------------------------------------------------------------------------------------------------
14020853 270
00
IS520
NORTH AMERICAN
SALT COMP 71122970
ICE CONTROL MATERIALS
03/03/14 0
022514
1,250.54
270.00.6110
1402
022514 GLJ7213
1250,54
022514
14020922 100
22
15532
NORTH EAST
MULTI-REGIONA 177640TRAINING
FEE
03/03/14 0
022514
100.00
100.22.5430
1402
022514 GLJ7214
100.00
022514
14020855 510
31
15553
NORTH SUBURBAN
WATER 3/13/14
MONTHLY LUNCHEON MEETING
03/03/14 0
022514
45.00
510,31,5430
1402
022514 GLJ7213
45.00
022514
14020856 510
31
17008
PALMER, MIKE
NSWWA MEMBERSHIP DUES REIMB
03/03/14 O
022514
110.00
SCHMITT-PALMER-WIRCH
510.31,5410
1402
022514 GLJ7213
110.00
022514
14020923 510
32
17157
PERFORMANCE
DIESEL
8889 VEHICLE
REPAIRS
03/03/14 0
022514
850.00
510.32.5370
1402
022514 GLJ7214
850,00
022514
14020857 620
00
17137
PERVAN SOLUTIONS
1544 EXCHANGE SERVER CERTIFICATE
03/03/14 0
022514
300.00
620,00.5110
1402
022514 GLJ7213
300,00
022514
14020858 100
03
2532
PETROLIANCE
LLC
9437554
VEHICLE FUEL
03/03/14 0
022514
95.82
100,03,6250
1402
022514 GLJ7213
95,82
022514
14020859 100
03
2532
PETROLIMCE
LLC
9440216
VEHICLE FUEL
03/03/14 0
022514
18.57
100.03.6250
1402
022514 GLJ7213
18.57
022514
14020860 100
22
2532
PETROLIANCE
LLC
9437559
VEHICLE FUEL
03/03/14 0
022514
31518,71
100.22.6250
1402
022514 GLJ7213
3518.71
022514
14020861 100
22
2532
PETROLIANCE
LLC
9440221
VEHICLE FUEL
03/03/14 0
022514
2,842.13
100.22.6250
1402
022514 GLJ7213
2842.13
022514
14020862 100
33
2532
PETROLIANCE
LLC
9433852
VEHICLE FUEL
03/03/14 0
022514
3,374.67
100.33.6250
1402
022514 GLJ7213
3374.67
022514
14020863 100
33
2532
PETROLIANCE
LLC
9434759
VEHICLE MAINTENANCE FLUIDS
03/03/14 0
022514
8,217.07
100,33.6250
1402
022514 GLJ7213
8217.07
022514
14020864 100
33
2532
PETROLIANCE
LLC
9437558
VEHICLE FUEL
03/03/14 0
022514
6,867.90
100.33.6250
1402
022514 GLJ7213
6867.90
022514
14020865 100
45
2532
PETROLIANCE
LLC
9437557
VEHICLE FUEL
03/03/14 0
022514
571.78
100.45.6250
1402
022514 GLJ7213
571.78
022514
14020866 100
45
2532
PETROLIANCE
LLC
9440219
VEHICLE FUEL
03/03/14 0
022514
305.85
100.45.6250
1402
022514 GLJ7213
305.65
022514
14020867 510
31
2532
PETROLIANCE
LLC
9437556
VEHICLE FUEL
03/03/14 0
022514
650.84
510,31,6250
1402
022514 GLJ7213
650.84
022514
14020868 510
32
2532
PETROLIANCE
LLC
9437555
VEHICLE FUEL
03/03/14 0
022514
865.24
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 10
LIST
OF BILLS COUNCIL MEETING 3/3/14
CLAIM #
FUND DEPT
VENDOR
NAME
INVOICE ➢ESCRIPTION
DATE STAT
ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD
DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC
UNIT COSTS
PROJECT # CODE
-----------------------------------------------------------------------------------------------------------------------------------
510.32.6250
1402
022514
GLJ7213
865.24
022514
14020945
100
33
2532
PETROLIANCE LLC
9440220 VEHICLE FUEL
03/03/14 0
022614
2,873,64
100.33,6250
1402
022614
GLJ7219
2673.64
022614
14020946
510
31
2532
PETROLIANCE LLC
9440218 VEHICLE FUEL
03/03/14 O
022614
446.45
510.31.6250
1402
022614
GLJ7219
446,45
022614
14020947
510
32
2532
PETROLIANCE LLC
9440217 VEHICLE FUEL
03/03/14 0
022614
828.35
510.32.6250
1402
022614
GLJ7219
828,35
022614
14020924
510
32
17391
PLATINUM HEATING &
COOLI
2633 BOILER REPAIRS
03/03/14 0
022514
846.00
510,32.5375
1402
022514
GLJ7214
846.00
022514
14020869
100
04
17550
POSTMASTER MCHENRY
IL
#126 PERMIT #126 FIRST CLASS
03/03/14 O
022514
220.00
100.04.5310
1402
022514
GLJ7213
220.00
022514
14020948
100
02
17550
POSTMASTER MCHENRY
IL
PERMIT 14SPOSTAGE FOR MARCH NEWSLETTE
03/03/14 0
022614
2,376.67
100.02,5330
1402
022614
GLJ7219
2376,67
022614
14020870
100
22
17632
PRATHER, PAUL
2/14/14 TRAINING EXPENSE REIMB
03/03/14 0
022514
8.00
100,22.5420
1402
022514
GLJ7213
8.00
022514
14020873
100
33
17656
PROSAFETY INC
2/772440 SUPPLIES
03/03/14 0
022514
131.35
100.33.6110
1402
022514
GLJ7213
131.35
022514
14020925
100
22
17657
PROSHRED SECURITY
990003522 DOCUMENT SHREDDING SERVICES
03/03/14 0
022514
53.00
100.22,5110
1402
022514
GLJ7214
53,00
022514
14020871
100
22
17640
PSP-BROOKFIELD
31GF4060 VEHICLE REPAIR PARTS
03/03/14 0
022514
100.76
100.22.5370
1402
022514
GLJ7213
100.76
022514
14020872
100
22
17640
PSP-BROOKFIELD
IOGF4765 VEHICLE REPAIR PARTS
03/03/14 0
022514
22.66
100.22.5370
1402
022514
GLJ7213
22,66
022514
14020874
510
32
19015
RADICOM INC
99999 SCADA REPAIRS
03/03/14 0
022514
257.50
510,32.6110
1402
022514
GLJ7213
257.50
022514
14020875
510
32
19157
REICHE'S PLUMBING SEWER
2/3/14THAW SEWER SERVICE LINE
03/03/14 0
022514
200.00
510.32.5380
1402
022514
GLJ7213
200.00
022514
14020876
100
00
19147
RELIABLE OFFICE SUPPLIES
FOG34100 OFFICE SUPPLIES
03/03/14 0
022514
146.43
100.00,6210
1402
022514
GLJ7213
146.43
022514
14020977
100
33
19531
ROC CONSTRUCTION SUPPLY
23897 SUPPLIES
03/03/14 O
022514
180.84
100.33.6110
1402
022514
GLJ7213
180,84
022514
14020878
100
33
19763
RUSH TRUCK CENTERS
OF IL
11201674 VEHICLE REPAIR PARTS
03/03/14 0
022514
1,527.52
100,33,5370
1402
022514
GLJ7213
1527,52
022514
14020879
100
33
19763
RUSH TRUCK CENTERS
OF IL
11202238 VEHICLE REPAIR PARTS
03/03/14 0
022514
184.25
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 11
LIST OF BILLS COUNCIL MEETING 3/3/14
CLAIM # FUND DEPT
VENDOR
NAME INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-----------------------------------------------------------------------------------------------------------------------"_-----------
100.33.5370
1402 022514 GLJ7213
184.25
022514
14020926 100
33
19763
RUSH TRUCK CENTERS OF IL 11202687 VEHICLE REPAIR PARTS
03/03/14 0
022514
86.53
100.33,5370
1402 022514 GLJ7214
86.53
022514
14020927 100
33
19763
RUSH TRUCK CENTERS OF IL 11202299 VEHICLE REPAIR PARTS
03/03/14 O
022514
80.06
100.33.5370
1402 022514 GLJ7214
80.06
022514
14020928 100
33
19763
RUSH TRUCK CENTERS OF IL 11201195 VEHICLE REPAIR PARTS
03/03/14 0
022514
80,26
100.33.5370
1402 022514 GLJ7214
80,26
022514
14020880 100
33
20153
SECTION 9 DOORS & HARDWA 4005 DOOR INSTALLATIONS
03/03/14 0
022514
2,470.00
100.33,6115
1402 022514 GLJ7213
2470.00
022514
14020881 100
33
20576
SPRING ALIGN OF PALATINE 95214 VEHICLE REPAIR PARTS
03/03/14 O
022514
792,64
100.33.5370
14D2 022514 GLJ7213
792,64
022514
14020882 100
33
20708
STANDARD INDUSTRIAL & AU IW-3896 SUPPLIES
03/03/14 0
022514
95.00
100.33.6110
1402 022514 GLJ7213
95,00
022514
14020883 100
22
20705
STAPLES CREDIT PLAN 969811931 OFFICE SUPPLIES
03/03/14 0
022514
26,99
100,22,6210
1402 022514 GLJ7213
26.99
022514
14020884 100
22
20709
STATE SURPLUS PROPERTY R 2014 LEBO PROGRAM MEMBERSHIP FEE
03/03/14 0
022514
600,00
100.22,5410
1402 022514 GLJ7213
600.00
022514
14020885 100
03
20736
SUBURBAN BUILDING OFFICI 3/7/14CONFERENCE REGISTRATION
03/03/14 O
022514
250,00
HEADLEY-POLERECKY
100,03.5430
1402 022514 GLJ7213
250.00
022514
14020886 100
22
20747
SUNNYSIDE COMPANY 171719VEHICLE REPAIR PARTS
03/03/14 O
022514
202.50
100,22.5370
1402 022514 GLJ7213
202.50
022514
14020929 100
22
20747
SUNNYSIDE COMPANY 171802VEHICLE REPAIR PARTS
03/03/14 0
022514
48.28
100,22.5370
1402 022514 GLJ7214
48.28
022514
14020930 100
22
20747
SURN YSIDE COMPANY 69471 VEHICLE KEYS
03/03/14 O
022514
210.25
100.22.5370
1402 022514 GLJ7214
222.64
022514
100.22.5370
1402 022514 GLJ7214 TAX EXEMPT
12.39CR 022514
14020931 100
22
20889
SYNEK, JENNIFER 2/19-21/14CONFERENCE EXPENSE REINS
03/03/14 0
022514
67.00
100.22.5420
.1402 022514 GLJ7214
67.00
022514
14020887 100
22
21538
TOPS IN DOG TRAINING COR 15334 K-9 TRAINING/HOARDING/FOOD
03/03/14 0
022514
349.99
100.22,6310
1402 022514 GLJ7213
349.99
022514
14020888 100
22
22396
ULTRA STROBE COMMUNICATI 10503 VEHICLE EQUIPMENT PARTS
03/03/14 0
022514
35.90
100,22.5370
1402 022514 GLJ7213
35.90
022514
14020889 100
22
22396
ULTRA STROBE COMMUNICATI 10507 VEHICLE EQUIPMENT INSTALLATION
03/03/14 0
022514
560.85
100.22.5370
1402 022514 GLJ7213
560,85
022514
DATE 2/26/2014 11:55
AM
CITY OF MCHENRY
PAGE 12
LIST
OF BILLS COUNCIL MEETING 3/3/14
CLAIM N
FUND DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC UNIT COSTS
PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
14020932
100
22
22396
ULTRA STROBE COMMOVICATI
10524 VEHICLE EQUIPMENT PARTS
03/03/14 0
022514
97.90
100.22.5370
1402 022514
GLJ7214
97.90
022514
14020890
100
33
22665
US BANK EQUIPMENT FINANC
247807415 COPIER LEASE PAYMENT #11
OF 03/03/14 0
022514
97.34
100,33.5110
1402 022514
GLJ7213
97,34
022514
14020891
510
XXXXX
22665
US BANK EQUIPMENT FINANC
247807415 COPIER LEASE PAYMENT #11
OF 03/03/14 0
022514
194.66
510.31.5110
1402 022514
GLJ7213
97.33
022514
510.32.5110
1402 022514
GLJ7213
97.33
022514
14020892
100
22
23153
VERIZON WIRELESS
1674826 SUBPOENA FEE
03/03/14 0
022514
100.00
100,22.5110
1402 022514
GLJ7213
100,00
022514
14020893
510
32
23287
VIKING CHEMICAL COMPANY
253822CHEMICALS
03/03/14 0
022514
2,604.80
510.32.6110
1402 022514
GLJ7213
2604.80
022514
14020894
510
32
24028
WASTE MANAGEMENT OF WI P
2748127426SLUDGE DISPOSAL SERVICES
03/03/14 0
022514
12,053.78
510.32.5580
1402 022514
GLJ7213
12053,78
022514
14020933
510
31
24037
WATER PRO➢UCTS - AURORA
246519SUPPLIES
03/03/14 0
022514
193.20
510.31.6110
1402 022514
GLJ7214
193.20
022514
14020695
100
47
24160
WENDT, REBECCA
1/17-2/21 PARKS PROGRAM INSTRUCTOR
03/03/14 0
022514
150.00
100,47,5110
1402 022514
GLJ7213
150.00
022514
14020896
100
33
27295
ZIMMERMAN, BOB
CLOTHING ALLOWANCE PRIME
03/03/14 0
022514
94.83
100,33,4510
1402 022514
GLJ7213
94,83
022514
14020897
100
01
27765
ZUKOWSKI ROGERS FLOOD &
107243LEGAL FEES - TRAFFIC
03/03/14 0
022514
8,712.20
100.01.5230
1402 022514
GLJ7213
8712.20
022514
14020898
100
01
27765
ZUKOWSKI ROGERS FLOOD &
107244LEGAL FEES - CORP
03/03/14 O
022514
4,148.50
TITLEMAX
100.01.5230
1402 022514
GLJ7213
4148.50
022514
14020699
XXXXX XXXXX
27765
ZUKOWSKI ROGERS FLOOD &
107264LEGAL FEES - CORP
03/03/14 0
022514
3,525.00
100.01,5230
1402 022514
GLJ7213
1350,00
022514
290.00.5110
1402 022514
GLJ7213
2175.00
022514
GRAND TOTALS
EXPENDED
318�179.94
LIQUID ACCRUAL
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUN➢ TOTALS
100 GENERAL FUND 105,784.06
DATE 2/26/2014 11:55 AM CITY OF MCHENRY PAGE 13
LIST OF BILLS COUNCIL MEETING 3/3/14
CLAIM # FUND DEPT VENDOR
NAME
INVOICE
DESCRIPTION
ACCOUNT
P.O.
PERIOD DATE JOURNAL
DESCRIPTION
INVENTORY
# LOC UNIT COSTS
PROJECT # CO➢E
200
TOURISM FUND
1,210.00
225
ALARM BOARD FUND
390.00
260
ANNEXATION FUND
2,193.00
270
MOTOR FUEL TAX FUND
8,850.48
290
TIF FUND
2,175.00
400
RECREATION CENTER FUND
11472,10
440
CAPITAL IMPROVEMENTS FUND
15,305.70
510
WATER/SEWER FUND 1178,151,93
620
INFORMATION TECHNOLOGY FUND
2,647.67
****
318,179.94
DATE STAT ACCR DT AMOUNT CHECK
AMOUNT ACCR DT LIQUIDATED
Office of the City Administrator
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR
AGENDA SUPPLEMENT
DATE: March 3, 2014
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
Bill Hobson, Deputy City Administrator
RE: Consideration and Adoption of a Resolution Approving Professional
Service Agreements for Architectural, Engineering and Project Oversight
Services and Amending the FY13/14 Budget for the Establishment of a
City of McHenry Recreation Center
ATTACHMENTS: FGM Architects Architectural Services Professional Services Agreement
HR Green Engineering Design and Construction Professional Services
Agreement
Resolution Approving Professional Service Agreements for Architectural,
Engineering and Project Oversight Services and Amending the FY13/14
Budget for the Establishment of a City of McHenry Recreation Center
BACKGROUND:
The question of a recreation center in the City of McHenry has been a long debated topic. It is
one that has also been tied to the aquatics options with the first discussions dating all the way
back to 1980 and the conversation of whether to build a community pool or a recreation
center. At that time, the community pool option was chosen, built, and opened in 1981. With
this need answered the focus shifted to the possibility of a recreation center. In 1990, the City
conducted a comprehensive Attitude and Interest Survey of residents to identify programs and
facilities desired in the community. A multi -purpose community recreation center was
identified as a need and strongly supported by resident responses.
In 1995 a full audit
of the
community and
a needs assessment
was completed, again illustrating
the community's
desire
for an indoor
recreation facility.
Planning began that year to
investigate the size, location and possible funding source for the facility. The preliminary
designs called for a 50-60,000 square foot building that would accommodate a wide variety of
city programs. This facility would potentially be located immediately west of the Municipal
Center and south of Knox Park on land owned by the city.
In 1997 the measure was presented to City Council for a vote with an expansion of the tele-
communications tax as a potential funding source. The measure failed 3-4, yet the need
remained and was recognized. Shortly after, a mechanism was established to divert a portion
of developer donations into a dedicated recreation center fund.
In 2001, the city placed a question of the recreation center on an advisory referendum ballot
asking residents if they would like a recreation facility constructed in the City of McHenry. The
results left the city in essentially the same place as it began with counted ballots amounting to
51-49% opposed to the measure.
At this point the city also explored the option of partnering with a local YMCA on a shared
facility however the details and divided revenue between the agencies proved too large an
obstacle to overcome.
As of 2002 the recreation center fund had grown to $4 Million and the funding mechanism had
expired so no further funds were added to the dedicated account. With no partners and an
estimated price tag of over $10 Million the project was shelved. It was brought up from time to
time at the committee level and most recently discussed at multiple meetings in 2012 with the
potential to utilize the funds to build a recreation center and renovate a now aging community
pool. These thorough discussions, as well as the rising costs of construction that essentially is
deteriorating the accrued money in the recreation center fund, led the city to try to again
answer the recreation center question in a manner that would allow for phasing of both a
recreation and an aquatic facility on the previously identified city owned property.
In early 2012, with an understanding of the dynamics and interrelationship of the needs
identified above, City Administration was able, with gratis assistance from HR Green, to develop
conceptualized site plans for the development of a combined recreation and aquatics facility on
the 10+ acre property owned by the municipality just west of the existing Municipal Center
parking lot. The original thought behind a combined facility is that it could maximize shared
space (such as parking, restroom/changing facilities, public space) and develop a facility that
could: 1) provide a facility that could accommodate consolidated recreation programming
(dance classes, group fitness, multi use rooms), a fitness area (free weights, weight machines,
cardio fitness machines) resulting in recreation services being relocated out of the Municipal
Center; 2) provide a family -oriented aquatics facility to serve the residents of McHenry and
attract customers from the surrounding market area; and, 3) provide sufficient opportunities
for future expansion of both recreation and aquatics, including the eventual decommissioning
of the PeterJ. Merkel facility.
At a May 13, 2013 Committee of the Whole meeting Williams Architects presented the
conceptual design to Council and, after discussion, Council concurred that staff should work
with HR Green to develop a formal Request for Qualifications (RFQ). An amendment to the
Recreation Center Fund and professional services agreement with HR Green was approved by
Council on June 3, 2013 and on August 19, 2013 Council approved retaining Dewberry
Architects, Inc. to conduct a feasibility analysis and provide architectural services related to the
design and construction of a recreation/aquatics facility.
Subsequent to the selection of Dewberry Architects, Inc., at the direction of staff Dewberry set
out to develop a plan for a combined recreation and aquatics facility based on a total project
budget of $8 million. This amount was used as a target under the potential for utilizing the $4
million in the Recreation Center Fund and financing the remaining $4 million through bonds
financed with revenues generated by the facility. An important component of Dewberry's
scope of work was also to conduct financial pro formas analyzing various facility concepts with
the goal of identifying a facility sized appropriately to meet the needs of the community, but
that can be funded without the need to utilize General Fund dollars.
At a January 6, 2014 Committee of the Whole meeting Dewberry Architects presented the
results of the feasibility study. In short, the study identified that the development of a
combined recreation and aquatics facility was not financially feasible without a significant
apportionment of funding being derived from revenues other than what is available in the
Recreation Center Fund or through facility -generated revenues. Based on this, a
recommendation was made by Dewberry Architects that either a recreation facility or an
aquatic facility could be developed based on the funding available. After discussion, by
consensus the City Council directed staff to move forward with a process for the development
of a recreation facility with a clear understanding that any facility developed should be able to
be developed and operated based funding available via the Recreation Center Fund and
revenues/fees generated from the use of the facility by users.
ANALYSIS:
Subsequent to the January 6, 2014 Committee of the Whole meeting and related Council
direction, staff set out to gather cost information related to final design, engineering, site
development and facility construction with the end result being the consideration of
architectural and engineering agreements and the actual construction of the facility.
With a clear understanding of Council's desire to develop the largest quality facility in the most
time efficient and cost-effective way possible, staff solicited and accepted architectural design
and engineering proposals from three entities — Dewberry Architects, FGM Architects (a finalist
for the Phase 1 feasibility analysis portion of the project), and HR Green (who identified that
they would partner with an architect for the project). Of note, in the cost comparison below
the civil engineering for all proposals would be undertaken by HR Green. This was at the
request/direction of City Staff as HR Green is the city's approved contractual engineer and is
already familiar with the site characteristics. In addition, the HR Green full project proposal in
the chart below identifies the costs if HR Green were to partner or subcontract with an
architectural firm for architectural design services.
Firm
Architectural
Civil
Total
Dewberry
$678,670.00
$136,000.00
$814,670.00
HR Green
$4970000,00
$136,000,00
$633,000.00
FGM Architects
$359,000,00
$136,000,00
$4950000,00
RECOMMENDATION:
Based on the information provided above and extensive discussions between staff and the
firms listed above, it is the recommendation of staff that Council consider the approval of
professional services agreements with FGM Architects for architectural services and with HR
Green for engineering and project oversight services. City staff has spoken with each of the
entities above on numerous occasions to verify the cost estimates provided and to ensure that
the scope of services will result in the same outcome.
As identified previously, FGM Architects was a finalist for the Phase 1 feasibility analysis and, as
such, have already been pre -qualified through that process for the scope of what is being
proposed at this time. In addition, FGM Architects and the city already have a relationship as
FGM is conducting a space study/space needs analysis of the municipal center. City staff is
confident that a project team comprised of FGM Architects and HR Green is the best fit for the
development of the recreation center.
The City's legal counsel has verified that the municipality has the legal authority under its home
rule authority to contract with the existing applicants in the original RFP process or new
contractors via a vote of 2/3 majority of the alderman holding office providing that a Resolution
be adopted waiving any applicable requirement of advertisement for competitive bids.
Therefore, if Council concurs, it is recommended that the attached Resolution be approved
authorizing the execution of a Professional Services Agreement with FGM Architects in an
amount not to exceed $359,000 for architectural services for the development of a recreation
center; and authorizing the execution of a Professional Services Agreement with HR Green in
an amount not to exceed $136,000 for engineering and project oversight services for the
development of a recreation center; and amending the FY13/14 Budget item 400.00.8200
(Recreation Center Construction Fund) for expenditures in the amount of $495,000.
FGM ARCHITECTS
February 24, 2014
Mr. Bill Hobson
Deputy City Administrator
City of McHenry
333 S. Green Street
McHenry, IL 60050
Re: ArehitecturalServices for the McHenry Recreation Center
Dear Bill:
FGM Architects is very excited submit this proposal for architectural and engineering services for
design and construction of the McHenry Recreation Center for the City of McHenry. We have
enjoyed working with you on the Municipal Center Study and sincerely look forward to the
possibility of working with you on this project. We believe that our team is uniquely qualified to
deliver this project successfully for the City of McHenry.
Team members and consultants have extensive experience in the design of recreational
facilities, including fitness and community centers and master planning multi -phased
projects.
FGM provides a collaborative process with clients and consultants leading to a more
integrated project approach and better quality of project documentation and
coordination.
FGM brings to the project a reputation for design excellence and quality service
throughout Illinois.
We have enclosed a copy of our proposal for your review. Should you have any questions
regarding the enclosed proposal or require additional information please let us know. We look
forward to the opportunity to assist the City of McHenry with this exciting project.
Sincerely,
FGM Architects, Inc.
Rdymond K. Lee, AIA, LEED AP
Principal in Charge
John C. zarnowski, AIA
Director, Municipal and Recreation
::GM ARCHITECTS
Proposal for
Architectural Services
For
MCHENRY RECREATION CENTER
McHenry, Illinois
Submitted to:
CITY OF MCHENRY
333 S. Green Street
McHenry, IL 60050
By:
FGM ARCHITECTS INC.
1211 West 22nd Street, Suite 705
Oak Brook, IL 60523
February 24, 2014
FGM ARCHITECTS
1,0 SCOPE OF PROJECT
1:0.1 The City of McHenry, hereinafter referred to as the Owner, intends to construct a
new±18,000 square foot Recreation Center.
1.0.2 The total project budget is estimated to be $4,500,000 to $5,000,000 and includes
construction cost, fees and furnishings, fixtures and equipment.
1.0.3 The City would like to begin construction in the fall of 2014 and have the
Recreation Center open in mid -summer of 2015
1.0.4 The proposed site is currently owned by the City of McHenry
1.0.5 Site engineering and landscape design will be provided by H.R. Green, Inc. FGM
has included coordination of these services to help ensure a seamless project.
1.0.6 At this time, the Project is anticipated to be delivered via General Construction
project delivery method with potential bidders being pre -qualified prior to the
bidding process.
2.0 SCOPE OF ARCHITECT'S SERVICES
FGM Architects Inc., hereinafter referred to as FGM or Architect, shall provide the
following professional Architectural services for the Project:
2.1 Design Services
2.1.1 Schematic Design and Design Development Phases
2.1.1.1 Develop Schematic and Design Development Phase plans for the
proposed new Recreation Center as indicated in the Scope of Project
above and based on a preliminary program prepared separately by the
City. Prepare schematic design and once approved by the Owner (with
any modifications as authorized) FGM shall prepare Design Development
Documents consisting of drawings and other documents to fix and
describe the size and character of the Scope of Work assigned to FGM.
2.1.1.2 FGM shall provide input regarding civil, landscape, structural, mechanical,
electrical, plumbing and fire protection (MEP) systems to the Owner.
2.1.1.3 FGM shall assist the Owner in preparing the required documents for
Planning and Zoning Commission approval as required.
2.1.1.4 Meetings with the Owner, Planning and Zoning Commission and City
Council are included in this phase as required.
2.1.2 Construction Document Phase
2.1.2.1 Upon approval of the
Design Development
Phase,
FGM
shall prepare
complete Construction
Documents for the
Project.
The
Construction
FGM ARCHITECTS
Documents shall consist of complete Contract Drawings, Specifications,
and other necessary documents as required to secure a building permit
for the Project and proceed with the Construction Procurement Services
for the Project.
2.1.2.2 Contract Documents shall include Architectural, Structural and MEP
Engineering drawings and specifications.
2.1.2.3 FGM shall assist the Owner in coordinating the services of H.R. Green for
Civil Engineering and Landscape Architecture.
2.1.2.4 FGM shall assist the Owner in filing the required documents for the building
permits for the project.
2.1.2.5 Meetings with the Owner, and Code Authorities as necessary, are
included in this phase as required.
2.2 Construction Procurement Services
2.2.1 Bidding or Negotiation Phase
2.2.1.1 FGM will assist the Owner in preparation of a General Contractor Bidders
Prequalification Request (RFQ) for the project.
2.241.2 Assist the Owner in soliciting prequalification requests and reviewing
Contractor qualifications with the Owner.
2.2.1.3 Administer the bidding process with pre -qualified General Contractors.
2.2.1.4 Respond to questions and provide clarifications to bidders, and issue
Addendums as required to bidders.
2.2.1.5 Attendance at Pre -Bid Meeting, Bid Opening and presentation of bids to
the City Council are included in this phase.
2.3 Contract Administration Services
2.3.1 Construction Phase -Administration of the Contract
2.3.1.1 FGM shall assist with the administration of construction contracts including
shop drawing and other submittal review as required.
2.3.1.2 Attend an average of one (1) On -Site Owner/Architect/Contractor (OAC)
meeting combined with one (1) On -Site Observation visit per week to
monitor Construction Phase activities for general conformance with
Construction Documents, not to exceed 48 total combined On -Site
meetings / site visits.
2.3.1.3 Prepare Punch -List and related follow-up of same.
2.4 Consultants
FGM ARCHITECTS
FGM has
included
structural, mechanical, plumbing
and electrical engineering
consultants
as part of
this proposal to be compensated for
as indicated below.
Plat of su vey and topographic surveys as required, geotechnical (soil borings), material
testing, hazardous waste engineering services and traffic/parking studies are not
included in our proposal.
3.0 ARCHITECT'S COMPENSATION
The Owner shall compensate FGM Architects for professional Architectural services
endered in connection with the Project under this Proposal as follows:
3.1 For all professional services in connection with the Design Services as described in
Paragraphs 2.1 through 2.4 above we propose a Stipulated Sum of $344,000.00
plus Reimbursable Expenses as defined within this Proposal. Local travel (travel
less than 100 miles), phone, fax, and printing of review sets for design
coordination shall not be charged as a Reimbursable Expense.
3.2 Compensation shall be distributed to each Phase based on the following
percentages:
Schematic Design Phase
15%
of total
compensation
Design Development Phase
25%
of
total
compensation
Construction Document Phase
35%
of
total
compensation
Bidding and Negotiation Phase
05%
of
total
compensation
Construction
Phase
20%
of
total
compensation
Total
100%
3.3 Alternate Services
3.3.1 Audio/Visual System Design: If Owner would like FGM to provide
audio/visual system design for the project, including sound and audio
systems for the fitness center, multi -purpose rooms, lobby and conference
room, add $7,000.00 to item 3.1 above.
3.3.2 Furniture Design Services: If Owner would like FGM to provide furniture
design and procurement services for the lobby, multi -purpose rooms,
office areas and miscellaneous furnishings for the fitness center, add
$8,000,00 to item 3.1 above.
Please note, furniture procurement would be a separate bid package.
Fitness equipment layout, design and procurement is not included as part
of this service.
3.4 For any Additional Services authorized by the Owner beyond the scope of this
Proposal FGM shall be compensated on the basis of the hourly rates described in
the attached Hourly Rate Schedule for the professional and technical employees
FUM ARCHITECTS
engaged on the Project plus Reimbursable Expenses. Consultants (if any) Hourly
Billing Rate Schedule for the Project shall be forwarded to Owner upon Owner's
request.
3.5 In addition to the compensation above, FGM shall be reimbursed for additional
expenses in connection with the Project, invoiced to the Owner at One Hundred
Ten Percent (1.10) times Architect's actual direct cost of some, for the below
items.
3.5.1 Expense of postage and/or delivery.
3.5.2 Expense of Contract Document printing for permit submittal.
3.5.3 Fees and expenses of consultants not included in this Proposal, as
identified in 2.4 above.
3.5A Expense of models authorized by the Owner.
3.5.5 Any fees paid by FGM to authorities having jurisdiction over the project.
3.5.6 Expense of Contract Document printing for bidding and construction
purposes.
3.6 Payments
3.6.1 Payments shall be made by the Owner to FGM upon receipt of FGM's
invoice in accordance with the Illinois Local Government Prompt Payment
Act.
3.7 Non-payment of invoices shall constitute grounds for discontinuing service.
4.0 Form of Agreement
4.1 Should our proposal be acceptable, it is our intention to enter into a formal
agreement using an AIA Standard Form of Agreement Between Owner and
Architect, with modifications as mutually agreeable.
We appreciate this opportunity to be of service to the City of McHenry for this exciting Project.
FGM ARCHITECTS INC.
::GM ARCHITECTS
HOURLY RATE SCHEDULE
Effective November I, 2013*
Where the fee arrangements are to be on an hourly basis, the rates shall be those that prevail at
the time services are rendered. Current rates are as follows:
Arch IV
Arch III
Arch II
Arch I
$185.00
$140.00
$1 10.00
$85,00
Construction Administrator $140.00
Project
Administrator III
$105.00
Project
Administrator II
$80,00
Project
Administrator 1
$70,00
Principal
$225.00
*Hourly rates are subject to adjustment on November 1 each year.
HRGreen
PROFESSIONAL SERVICES AGREEMENT
For
City of McHenry
Recreation Facility
Design and Construction
Mr. Bill Hobson
Deputy Administrator
City of McHenry
333 South Green Street
McHenry, Illinois 60050
(815)363-2108
Prepared by:
Chad J. Pieper, P.E.
Project Manager
HR Green Job No.: 86140047
March 3, 2014
Join the Centennial Celebration at HRGreen.com
Phone 815.385.1778 Fzx 815.385.1781 Toll Free 800.728.7805
420 N. Front Street, Suite 100, McHenry, IL 60050
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 1 of 14
THIS AGREEMENT is between CITY OF McHENRY (hereafter "CLIENT") and HR GREEN,
INC. (hereafter "COMPANY").
1.0 Project Understanding
1.1 WHEREAS, the CLIENT intends to retain COMPANY to render certain professional
engineering and project management services (hereinafter "services") for the
development of a Recreation Facility. The Recreation Facility consists of an
approximately 18,000 square feet building with approximately 60 parking stalls with a
room program determined by the CLIENT. The location and general orientation of the
facility will be based on a Master Plan developed by Dewberry Architects for the
CLIENT for the approximately 6.46 acres site located at the northeast corner of Knox
Drive and Municipal Drive and immediately west of the existing municipal center in the
City of McHenry, Illinois..
1. There are no known wetlands on -site.
2. No modifications to off -site roadways are included in this proposal as no work is
anticipated in either right-of-way of Municipal Drive or Knox Drive. If through the
design of the project it is determined that work within one or both right-of-ways is
required an addendum to this proposal will be issued for those services.
3. It is assumed the architect will provide a photometric plan as part of their plan set
and, as such, time is not included in this proposal for this service. Time has been
included in this proposal to coordinate with the architect as well as incorporate
their drawings into the plan set.
4. As the overall disturbed site area will be greater than 1.0 acres a Stormwater
Pollution Prevention Plan (SWPPP) and Notice of Intent through the IEPA will be
required and preparation of these is included in this proposal.
5. It is assumed the proposed sanitary sewer and water service can be extended
from existing mains within the right of way of Municipal Drive and no off -site
sanitary sewer or water service extensions will be required. Additionally it is
assumed a watermain loop around the building will not be required as part of this
initial phase and as such not included in this proposal. If through the design
process it is identified an off -site extension and/or watermain loop will be
required, an addendum to this proposal will be issued for these design services.
6. It is assumed the project will generate more than 15 P.E. of sanitary discharge
per day and, as such, a permit through the IEPA for the sanitary sewer service
will be required and, as such, is included in this proposal.
7. Stormwater detention will be required for this development and design to develop
an open air detention basin east of the proposed access drive is included in this
proposal. Additionally COMPANY, from a preliminary standpoint, will review the
site as a whole to determine overall stormwater detention needs for the full
buildout of the master plan. Both basins will be conceptually designed to ensure
the basin developed to the east of the access drive will support the proposed and
required portions of the future needs to minimize impacts when the aquatic park
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 2 of 14
is constructed.
8. COMPANY assumes that the requested Landscape Plans will only address
interior lot landscaping, parking lot landscaping, foundation landscaping, buffer
yard and storm water basin landscaping. It is our understanding that the CITY
will not require Landscape Plans addressing any additional areas such as
parkways, service areas, entry ways, plazas, signage, etc. If any of these
additional types of landscaping are required by the CITY, an addendum can be
provided to complete this work.; and
1.2 WHEREAS, COMPANY is willing to provide the services for consideration and
upon the terms herein stated;
1.3 Now, THEREFORE, in consideration of the services to be performed by
COMPANY and payment by the CLIENT, the parties agree to the terms,
provisions, and conditions as hereinafter set forth.
2.0 Scope of Services
The Scope
of Services requested
by the
CLIENT shall be described in the following
Phases:
100 -Program Management
100.1 —COMPANY shall provide general management tasks, such as
scheduling, invoicing, progress reports, contract administration,
accounting control , and documentation control. COMPANY shall
organize weekly scheduling, sub consultants, budget control,
internal design meetings and external CLIENT updating, as
necessary. The focus of this item is to maintain focus on the
schedule, scope and budget keeping all parties informed as to their
various status. Coordination among the team members, including,
COMPANY, CLIENT and Contractor are essential to successful
project completion.
100.2 COMPANY shall attend Design Meetings with the CLIENT at
intervals as described in the sections below.
200 -Engineering Site Design
200.1 Conceptual Engineering Services
200.1.1 Based upon the chosen sketch plan as prepared by the architect
COMPANY will prepare a concept plan in accordance with City design
standards and good engineering practice. The concept plan will include
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 3 of 14
applicable site data including number of proposed parking spaces as
well as proposed impervious ratio and associated percentages. Up to
two revisions to this concept plan are included in this proposal.
Revisions requested beyond this allotment will be reviewed an
addendum issued if applicable.
200.1.2 COMPANY will prepare a Conceptual Engineers Opinion of Probable
Cost that will be reflective of the proposed improvements for use in
budgeting. A potential phasing plan will be prepared based upon the
budget.
200.1.3 Company will attend up to two meetings to review the concept plan/
EOPC and to discuss potential phasing of improvements.
200.2 Preliminary Engineering Services
200.2.1 Stormwater Drainage Research/Analysis: As noted in the general
understanding, stormwater detention for this development will be
required. As such, COMPANY will complete the following:
200.2.1.1 Determine pervious and impervious areas for the proposed
development as well as future buildout to be used in preliminary
sizing the detention basins.
200.2.1.2 Utilizing the McHenry County Stormwater tables establish a
volume of detention required based upon pervious and
impervious areas determined above.
200.2.1.3 Develop surface and subsurface drainage plan. Establish
finished floor elevation to achieve an economical earthwork
condition on -site.
200.2.1.4 Design Stormwater conveyance system for proposed
construction.
200.2.1.5 Prepare Preliminary Stormwater Management Report.
200.2.2 Preliminary route on -site sanitary and water mains and services and
coordinate with the City Public Works and Sewer Departments.
200.2.3 Utilizing the approved concept plan COMPANY will generate a set of
preliminary engineering plans to further refine the project budget. A
typical set of Preliminary Engineering Plans include the following items
listed below and are completed in accordance with the City of McHenry
requirements and good engineering practices:
9
Cover Sheet/General Information —one (1) sheet
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 4 of 14
• Specifications/General Notes —two (2) sheets
• Existing Conditions Sheet — one (1) sheet
• Overall Layout Plan/Site & Utility Plan — one (1) sheet
• Grading/Storm Sewer/Stormwater Management Plan — one (1)
sheet
• Standard Details — five (5) sheets
• Autoturn Truck Movement Exhibits
200.2.4 An Engineer's Opinion of Probable Construction Cost (EOPCC) will be
completed after Preliminary Engineering Plans have been completed
and approved by the CLIENT for project budget tracking purposes.
200.3 Final Engineering Services
200.3.1 Stormwater Drainage Research/Analysis: The Stormwater Management
Report will be revised to incorporate comments received from the
CLIENT through the Preliminary Engineering phase as well as update
the calculations to reflect any modifications to the site plan. The
following will be completed as part of updating these calculations:
200.3.1.1 Verify original assumptions for pervious and impervious areas
for the proposed development.
200.3.1.2 Revise layout of detention basin if applicable
200.3.1.3 Finalize surface and subsurface drainage plan. Revise
finished floor elevation if necessary to achieve an
economical earthwork condition on -site.
200.3.1.4 Finalize design of stormwater conveyance system for
proposed construction.
200.3.1.5 Revise Stormwater Management Report for Client
review/approval.
200.3.2 Finalize design of the on -site sanitary and water mains and services.
200.3.3 Dry Utility Coordination: COMPANY will coordinate with the dry utility
companies to determine service routes. COMPANY will prepare
service applications and coordinate with the architect for applicable
load letters. Time for this will be billed on a Time & Material basis and
included in the administration/coordination phase below.
Professional Services Agreement
City of McHenry - Mr. Bill Hobson
Recreation Center -Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 5 of 14
200.3.4 A typical set of Final Engineering Plans include the following items listed
below and are completed in accordance with the Village of Vernon Hills
requirements and good engineering practices:
• Cover Sheet/General Information —one (1) sheet
• Specifications/General Notes — two (2) sheets
• Existing Conditions Sheet — one (1) sheet
• Demolition Plan — one (1) sheet
• Stormwater Pollution Prevention (SWPP) Plan — one (1) sheet
• SWPP Notes— one (1) sheet
• SWPP Details — one (1) sheet
• Overall Layout Plan/Site Plan — one (1) sheet
• Grading/Storm Sewer Plan —three (3) sheets
• Utility Layout — Sanitary, Water, and Utility crossings— two (2)
sheets
• Standard Details — five (5) sheets
• Plan & Profiles of Sanitary Sewer Main Extensions for IEPA
approval - one (1) sheet
200.3.5 Assist in obtaining approvals from the following Agencies:
City of McHenry
Illinois Environmental Protection Agency
200.3.E An Engineer's Opinion of Probable Construction Cost (OPCC) will be
completed after Final Engineering Plans and all permits and approvals
have been obtained or upon Client request. In the event that an OPCC
is requested prior to obtaining all permits and approvals, this request
shall be billed on a time and materials basis.
200.4 Landscape Architecture Design Services
200.4.1 Preliminary Landscape Architecture Design
200.4.1.1 Based upon the provided Site Layout Plan, Grading Plan and Utility
Plan, COMPANY will prepare Preliminary Landscape Plans and make
up to one (1) submittal, including advised calculations and
specifications to comply with the requirements of the City of McHenry's
(CITY) Landscape Ordinance.
200.4.1.2 COMPANY will coordinate with CITY staff to verify ordinance
interpretation and compliance, and will submit the documents to the
CITY for processing. The project civil engineer will be the primary
Consultant responsible for coordinating the preparation, submission
and processing of any Regulatory Documentation required beyond
addressing the Landscape Ordinance.
Professional Services Agreement
City of McHenry - Mr. Bill Hobson
Recreation Center -Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 6 of 14
200.4.1.3 The Preliminary Landscape Plans will include general locations and
approximate quantities of plant material to satisfy the CITY's
Landscape Ordinance requirements. A typical plant list will be
provided including common and botanical names and approximate
sizes. The drawings will specifically address the following:
a. Lot Landscaping
b. Perimeter Parking Lot Landscaping
C. Interior Parking Lot Landscaping
d. Foundation Landscaping
e. Buffer Yard Landscaping
f. Storm Water Basin Landscaping
200.4.2 Final Landscape Architecture Design
200.4.2.1 Upon review and approval of the Preliminary Landscape Plans by the
CITY, COMPANY will refine the plans to accommodate any requested
changes as well as base plan modifications and will submit Final
Landscape Plans for final CITY approval.
200.4.2.2 The Final Landscape Plans will include finalized locations and exact
quantities of plant material to satisfy the CITY's Landscape Ordinance
requirements. Each proposed plant shall be identified as to botanical
and common name, size and installation condition. Planting details
and specifications will be provided during this phase.
200.4.2.3 COMPANY will prepare an Engineer's Opinion of Probable Cost
(EOPCI for the improvements proposed on the Preliminary
Landscape Plans. The EOPC is to be completed after the first
submittal of the plans to the CLIENT, and will be updated once, upon
final approval of the plans. In the event that an EOPC is requested
prior to obtaining said approval, this request shall be billed on a time
and material basis for any revisions thereafter.
200.4.3 Revisions to the Landscape Plans will only be provided between the
Preliminary Landscape Plan and Final Landscape Plan submittals. If
any other changes are requested or required by the CLIENT, an
addendum can be provided to complete this work. Likewise, if any
significant changes occur to the proposed site layout plan, grading,
utilities, building architecture, etc. that affect the Landscape Plans, an
addendum can be provided to complete this work.
200.4.4 If the CLIENT has further requirements of the Landscape Plans that
have not been specifically defined above in the Scope of Services, an
addendum can be provided to complete this work.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 7 of 14
300 - Bidding Assistance
After authorization to proceed with the bidding phase, COMPANY shall:
300.1 Assume one Bidding Phase.
300.2 Print the required number of plans, specifications, and contract documents
for distribution to prospective bidders, contractors, the subcontractors, and
material/equipment suppliers. As directed by CLIENT, drawings and
specifications can be distributed electronically in pdf format in compact
disc (CD).
300.3 Assist the CLIENT in advertising for, establishing a list of prospective
contractors and obtaining bids for construction, receive and process
deposits for bidding documents, and maintain a record of prospective
bidders to whom bid documents have been issued.
300.4 Issue Addenda
as appropriate
to interpret,
clarify
or expand
bidding
documents.
300.5 Consult with and advise the CLIENT as to the acceptability of
subcontractors, suppliers, and other persons and organizations proposed
by the Contractor for those portions of the work where such acceptability is
required by the bidding documents.
300.E Attend the
bid opening, prepare
bid tabulation sheets,
and assist the
CLIENT in
evaluating bids and
awarding contracts for
construction.
300.7 Prepare
construction contract
documents
and deliver the executed
documents
to the CLIENT and its
legal counsel
for review
3.0 Deliverables and Schedules Included in this Contract
Deliverables are anticipated by phase and are defined above.
Anticipated Schedule
Due to City
Open Bid: September
9, 2014
Council Approval
March 17, 2014
April 7, 2014
May 19, 2014
August 18, 2014
Award: September 22,
2014
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 8 of 14
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in AgreemenUSupplemental Services
The following items are not included as part of this agreement:
• Construction Engineering and management services
• Any environmental work, such as services related to asbestos or hazardous or toxic
materials.
• Permit Fees (CLIENT)
• Retaining Wall Design, if necessary (by COMPANY, under separate contract)
• Wetland Permitting (by CLIENT and coordinated through COMPANY, if required)
• Easement Documents (CLIENT -Attorney)
• Easement Exhibits (by COMPANY, under separate contract)
• Groundwater Study or Report (by COMPANY, if required, under separate contract)
• Base Flood Elevation Determination (by COMPANY, if required, under separate
contract)
• Archaeological Survey (selected by CLIENT)
• Building/Monument Sign Design (by others)
• Tree Survey (by COMPANY, if required)
• Processing of Variances to the Subdivision and Zoning Ordinances (Attorney)
• Preparation of Building Permit Application (by architect)
• Design/Permitting of Offsite Water/Sanitary Sewer Main Extensions and/or Loops (by
COMPANY, if required under separate contract)
• Plan, Elevation or Section Illustrative Exhibits (by COMPANY, if required under
separate contract)
• Off -Site Roadway Improvements (by COMPANY, if required, under separate contract)
• Sign Design
• Irrigation Plan
• Tree Survey or Tree Preservation Plan (by COMPANY, if required)
• Conceptual Landscape Plans (by COMPANY, if required)
• Land acquisition services are not included in the scope of work.
• Construction Staking
Supplemental services not included in the agreement can be provided by COMPANY
under separate agreement, if desired.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 9 of 14
5.0 Services by Others
Architectural services will be provided an design professional under direct contract with
the CLIENT.
Soil Boring and testing services will be provided by a sub consultant, yet to be
determined.
5.0 Client Responsibilities
1. Unless otherwise provided for under this Agreement, the CLIENT shall provide
information in a timely manner regarding requirements for and limitations on the Project,
including a written program which shall set forth the CLIENT's objectives, schedule,
constraints and criteria, including space requirements and relationships, flexibility,
expandability, special equipment, systems and site requirements. Within 5 days after
receipt of a written request from the COMPANY, the CLIENT shall furnish the requested
information as necessary and relevant for the Architect to evaluate, give notice of or
enforce lien rights.
2. The CLIENT shall establish and periodically update the CLIENT's budget for the
Project, including (1) the budget for the Cost of the Work; (2) the CLIENT's other costs;
and, (3) reasonable contingencies related to all of these costs. If the CLIENT significantly
increases or decreases the CLIENT's budget for the Cost of the Work, the CLIENT shall
notify the COMPANY. The CLIENT and the COMPANY shall thereafter agree to a
corresponding change in the Project's scope and quality.
3. The CLIENT shall identify a representative authorized to act on the CLIENT's behalf
with respect to the Project. The CLIENT shall render decisions and approve the
COMPANY's submittals in a timely manner in order to avoid unreasonable delay in the
orderly and sequential progress of the COMPANY's services.
4. The CLIENT shall coordinate the services of its own consultants with those services
provided by the COMPANY. Upon the COMPANY 's request, the CLIENT shall furnish
copies of the scope of services in the contracts between the CLIENT and the CLIENT's
consultants. The CLIENT shall furnish the services of consultants other than those
designated in this Agreement, or authorize the COMPANY t to furnish them as an
Additional Service, when the COMPANY requests such services and demonstrates that
they are reasonably required by the scope of the Project. The CLIENT shall require that its
consultants maintain professional liability insurance as appropriate to the services
provided.
5. The CLIENT shall furnish tests, inspections and reports required by law or the Contract
Documents, stich as structural, mechanical, and chemical tests, tests for air and water
pollution, and tests for hazardous materials.
6. The CLIENT shall furnish all legal, insurance and accounting services, including
auditing services, that may be reasonably necessary at any time for the Project to meet
the CLIENT's needs and interests.
Professional Services Agreement
City of McHenry - Mr. Bill Hobson
Recreation Center -Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 10 of 14
7. The CLIENT shall provide prompt written notice to the COMPANY if the CLIENT
becomes aware of any fault or defect in the Project, including errors, omissions or
inconsistencies in the COMPANY's Instruments of Service.
8. Except as otherwise provided in this Agreement, or when direct communications have
been specially authorized, the CLIENT shall endeavor to communicate with the Contractor
and the COMPANY's consultants through the COMPANY about matters arising out of or
relating to the Contract Documents. The CLIENT shall promptly notify the Architect of any
direct communications that may affect the COMPANY 's services.
9. Before executing the Contract for Construction, the CLIENT shall coordinate the
COMPANY's duties and responsibilities set forth in the Contract for Construction with the
COMPANY's services set forth in this Agreement. The CLIENT shall provide the
COMPANY a copy of the executed agreement between the CLIENT and Contractor,
ncluding the General Conditions of the Contract for Construction.
10. The CLIENT shall provide the COMPANY access to the Project site prior to
commencement of the Work and shall obligate the Contractor to provide the COMPANY
access to the Work wherever it is in preparation or progress.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be determined and outlined in each individual work order and will
be based on COMPANY standard hourly rates current at the time the agreement is
signed. These standard hourly rates are subject to change upon 30 days' written notice.
Non salary expenses directly attributable to the project such as: (1) living and traveling
expenses of employees when away from the home office on business connected with the
project; (2) identifiable communication expenses; (3) identifiable reproduction costs
applicable to the work; and (4) outside services will be charged in accordance with the
rates current at the time the work is done.
7.2 Invoices
Invoices for COMPANY's services shall be submitted, on a monthly basis. The CLIENT
agrees to pay in a timely manner following the terms of the "Illinois Local Government
Prompt Payment Act, 50 ILCS 505".
7.3 Extra Work
Any work required but not included as part of this contract shall be considered extra work.
Extra work will be billed on a Time and Material basis, or as negotiated, with prior
approval of the CLIENT.
7.4 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
The Lump sum amount of $136,000.00.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 11 of 14
Base Fee Description
100
Program Management
$35,000.00
200
Civil Engineering and Landscaping
$91,000.00
300
Bidding Services
$105000.00
Design Service Total
$1361000,00
8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it.
8.1 Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing
at the same time and in the same or similar locality.
8.2 Entire Agreement
This Agreement, and its attachments, constitutes the entire understanding between CLIENT and
COMPANY relating to professional engineering services. Any prior or contemporaneous agreements,
promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent
modifications or amendments to this Agreement shall be in writing and signed by the parties to this
Agreement. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra work
or services pursuant to this Agreement, CLIENT will pay for the additional services even though an
additional written Agreement is not issued or signed.
8.3 Time Limit and Commencement of Work
This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth
herein. The work will be commenced immediately upon receipt of this signed Agreement.
8.4 Suspension of Services
If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30)
calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall
be compensated for all services performed and reimbursable expenses incurred prior to the receipt of
notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the
COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the
COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted.
If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the
aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar
days' written notice to the CLIENT.
If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services
upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT,
and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by the CLIENT. Upon receipt of payment in full of all
outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to
suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to
the remaining project schedule and fees as a result of the suspension.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 12 of 14
8.5 Book of Account
COMPANY will maintain
books and accounts of
payroll costs, travel,
subsistence, field, and incidental
expenses for a period of five (5) years. Said books and accounts will be available at all reasonable
times for examination by
CLIENT at the corporate
office of COMPANY
during that time.
8.6 Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from
General Liability and Automobile claims for bodily injury, death, or property damage arising from the
negligent performance by COMPANY's employees of the functions and services required under this
Agreement.
8.7 Termination or Abandonment
Either party has the option to terminate this Agreement for any reason or no reason at all.
8.8 Waiver
COMPANY'S waiver
of any
term, condition, or covenant
or breach of any term, condition, or
covenant,
shall not constitute a
waiver
of any other term, condition,
or covenant, or the breach thereof.
8.9 Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court
oI competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in
full force and effect, and no provision shall be deemed dependent upon any other provision unless so
expressed herein.
8.10 Successors and Assigns
No assignment of this Agreement shall be made without written consent of the parties to this Agreement.
8.11 Third -Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the CLIENT or the COMPANY. The COMPANY'S services under this
Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have
any claim against the COMPANY because of this Agreement or the performance or nonperformance of
services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts
with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to
carry out the intent of this provision.
8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County
without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions.
t is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the
State of Illinois, McHenry County.
8.13 Dispute Resolution
Mediation. The CLIENT and COMPANY agree that all disputes between them arising out of or relating to
this Agreement shall be submitted to non -binding mediation as the parties mutually agree. The CLIENT
and COMPANY further agree to include a similar mediation provision in all agreements with independent
contractors and consultants retained for the project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements with subcontractors, sub -
consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method
far dispute resolution between the parties to those agreements, within McHenry County Illinois.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 13 of 14
Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute
arising out of the services under this Agreement, involving an amount of less than $50,000, in Mediation,
then such disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by
the parties, and shall proceed in accordance with the Construction Industry Arbitration Rules of the
American Arbitration Association currently in effect. Following unsuccessful Mediation, for disputes
nvolving amounts greater than or equal to $50,000, the parties agree to submit the dispute first to non-
binding Arbitration. If a dispute is still unsettled, all other legal means of dispute resolution, including
ligation, shall be available to the parties, at the discretion of the complaining party.The venue of any
Mediation or Arbitration proceeding shall be the McHenry Municipal Center, 333 S. Green Street,
McHenry, IL 60050, or other venue otherwise agreed to by the parties.
8.14 Attorneys Fees
If litigation or binding Arbitration is used for purposes of collecting fees or expenses due under this
Agreement, the Court in such proceeding shall award reasonable costs and expenses, including
attorney fees, to prevailing party. In awarding attorney fees, the Court shall not be bound by any Court
fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney
fees paid or incurred in good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and
other documents including all documents on electronic media prepared by COMPANY as instruments of
service shall remain the property of COMPANY. The COMPANY agrees release information pursuant to
the Illinois "Freedom of Information Act, 5 ILCS 140."
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY
under this project are intended for use on this project only. Any reuse, without specific written
verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend,
ndemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's
fees arising out of or resulting therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and
fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential
damages as a result of the CLIENT's use or reuse of the electronic files.
8.17 Design Information in Electronic Form
CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information
and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not
be used by CLIENT or transferred to any other party, for use in other projects, additions to this project,
or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's
expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at
CLIENT'S sole risk.
8.18 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and
subconsultants at a construction site, shall relieve the General Contractor and any other entity of their
obligations, duties and responsibilities including, but not limited to, construction means, methods,
sequence, techniques or procedures necessary for performing, superintending or coordinating all
portions of the work of construction in accordance with the contract documents and any health or safety
precautions required by any regulatory agencies. COMPANY and its personnel have no authority to
exercise any control over any construction contractor or other entity or their employees in connection
with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is
solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's
AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Recreation Center —Design thru Construction
HR Green Job No.: 86140047
March 3, 2014
Page 14 of 14
COMPANY'S consultants shall
bas a
e
madea one nsureds on the General Contractor's and all
subcontractors general liability
policies
on
a primary and non-contributory basis.
8.19 Indemnification
The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or
costs, including reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S
negligent performance of professional services under this Agreement and that of its subconsultants or
anyone for whom the COMPANY is legally liable.
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
COMPANY, its officers, directors, employees and subconsultants (collectively, COMPANY) against all
damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent
caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors,
subcontractors or consultants or anyone for whom the CLIENT is legally liable.
Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any
manner whatsoever for the other party's own negligence or for the negligence of others.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed
agreement. The effective date of the AGREEMENT shall be the last date entered below.
Sincerely,
HR GREEN, INC.
Chad J. Pieper, P.E.
Project Manager
Approved by:
Printed/Typed Name: Timothy J. Hartnett
Vice President/Practice Leader —
Title: Governmental Services Date: March 3, 2014
CITY OF McHENRY
Accepted by:
Printed/Typed Name:
Title:
Date:
R-14-
RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENTS
FOR ARCHITECTURAL, ENGINEERING AND PROJECT OVERSIGHT SERVICES
FOR THE ESTABLISHMENT OF A CITY OF McHENRY RECREATION CENTER
WHEREAS, for several decades the City of McHenry k City") has discussed the need for a recreation
center for its residents and several surveys were conducted that demonstrated that the residents support the ex-
pansion of the City's recreational opportunities; and
WHEREAS, after considerable research and investigation, the City has determined it should move for-
ward with the design and construction of a recreation center; and
WHEREAS, City staff was directed to solicit architectural design and engineering proposals for the de-
velopment of a quality cost-effective recreation center and has recommended the City enter into a professional
services agreement with FGM Architects in an amount not to exceed $359,000 for architectural services and a
professional services agreement with HR Green in an amount not to exceed $136,000 for engineering and pro-
ject oversight services for a City of McHenry Recreation Center; and
WHEREAS, the Fiscal Year 2013/2014 budget needs to be amended in order to pay for the expenditures
authorized herein; and
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contem-
plated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution
constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State
of Illinois.
NOW, THEREFORE, be it resolved by the City Council of the City of McHenry as follows:
1. That it waives any competitive bidding requirement with respect to and hereby approves for the
Mayor's execution a) the attached professional services agreement with FGM Architects in an amount
not to exceed $359,000 for architectural services and b) the attached professional services agreement
with HR Green in an amount not to exceed $136,000 for engineering and project oversight services for a
City of McHenry Recreation Center; and
That the City's FY 2013/2014 budget item number 400,00.8200 (Recreation Center Construction Fund) be
amended to reflect expenditures in the amount of $495,000.
Voting Aye:
Voting Nay:
Abstaining:
Absent:
Passed and approved this day of , 2014.
(SEAL)
ATTEST:
City Cleric Janice C. Jones
APPROVED:
Mayor Susan E. Low
Z:\M\McHenryC ityoflResolutions\RecreationBu ilding.doc
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
bson@ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: March 3, 2014 Regular City Council Meeting
RE: Illinois Park and Recreation Facility Construction Grant Program
ATT: PARC-3 Resolution of Authorization
Attached is a Resolution authorizing the city to apply for grant funding for the City of McHenry
Recreation Center through the Illinois Park and Recreation Facility Construction Grant Program
(PARC). This authorization to submit will only be applicable if the city council has approved
the engineering services agreement to proceed with the overall project.
PARC provides for grants to be disbursed by the Illinois Department of Natural Resources to
eligible local governments for park and recreation unit construction projects. The maximum
grant amount available per project for the FY 2014 grant cycle is $2.5 million and the deadline to
submit an application is March 101h. The grant does call for the city to match any potential grant
award dollar for dollar. In this instance with the city having nearly $4 million in the Recreation
Center Fund balance, the submittal would be for the full $2.5 million dollars. If the city were
awarded the full amount, we would be construct the first phase of the facility and not completely
drain the Recreation Center Fund balance.
Any grant award would eligible to be utilized for construction costs, as well as any architectural
and engineering fees related to the proposed recreation facility.
Recommendation. If Council concurs, then it is recommended a motion is made to approve
the Mayor's execution of the attached Resolution as presented.
STATE OF ILLINOIS / IDNR
PARC PROJECT APPLICATION
The
(local project sponsor)
PARC-3 RESOLUTION OF AUTHORIZATION
l.ProjectSponsor:
2. Project Title:
hereby certifies and acknowledges that it has 100 % of the funds
necessary to complete the pending PARC project within the timeframes specified herein for project execution, and Yhat failure to
adhere to the specified project timeframe or failure to proceed with the project because of insufficient funds or change in local
recreation priorities is sufficient cause for project grant termination which will also result in the ineligibility of the local project
sponsor for subsequent Illinois DNR indoor or outdoor recreation grant assistance consideration in the next two (2) consecutive
grant cycles following project termination.
The
ALL Pt'oiects
It is understood that the project should be completed within the timeframe established in the project agreement and
the Final Billing reimbursement request must be submitted within one year of the expiration date. Failure to do so
will result in the Project Sponsr forfeiting all project reimbursements, and relieves DNR from further payment
obligations on the grant.
Qoeal project sponsor)
further acknowledges and certif es that it will comply with
all terms, conditions and regulations of 1) the Park and Recreational Facility Consn'uction Grant Program (PARC) (17 1L Adln.
Code 3070) 2) the federal Uniform Relocation Assistance & Real Property Acquisition Policies Act of 1970 (P.L. 91-646) and/or
the Illinois Displaced Persons Relocation Act (310 1LCS 40 et. seq.), as applicable, 3) the Illinois Human Rights Act (775 ILCS
511-101 ct.seq.), 4) Title VI of the Civil Rights Act of 1964, (P.L. 83-352), 5) the Age Discrimination Act of 1975 (P.L. 94-135), 6)
the Civil Rights Restoration Act of 1988, (P.L. 100-259) and 7) the Americans with Disabilities Act of 1990 (PL 101-336); and will
maintain the project area in an attractive and safe condition, keep the facilities open to the general public during reasonable hours
consistent with the type of facility, cease any farming operations, and obtain from the Illinois DNR written approval for any change
or conversion of approved outdoor recreation use of the project site prior to initiating such change or conversion; and for property
acquired with PARC assistance, agree to place a covenant restriction on the project property deed at the time of recording that
stipulates the property must be used, in perpetuity, for public indor or outdoor recreation purposes in accordance with the PARC
programs and cannot be sold or exchanged, in whole or part, to another party without approval from the Illinois DNR.
BE IT FURTHER
PROVIDED that the
certifies to the best of
its Intowledge that
the information provided
within the attached application is true
and correct.
This Resolution of Authorization has been duly discussed and adopted by the
(local project sponsor)
meeting held on the day of
(Authorized Signature and Title)
ATTESTED BY:
(Name and Title)
al a legal
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
REGULAR
AGENDA SUPPLEMENT
DATE: March 3, 2014
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Consideration and Adoption of a Resolution Approving Professional Service
Agreements for Engineering Services for the Central Wastewater Treatment
Plant and the South Wastewater Treatment Plant Consolidation
ATT: HR Green Professional Services Agreements
Resolution Approving Professional Service Agreement for Engineering Services
and Amending the FY13/14 Budget for the Central Wastewater Treatment Plant
and South Wastewater Treatment Plant Consolidation
BACKGROUND:
At the February 17, 2014 City Council meeting, the City Council directed staff to request a
Professional Services Agreement from HR Green for the engineering design of consolidating the
Central Wastewater Treatment Plant and the South Wastewater Treatment Plant,
ANALYSIS:
Attached are two Professional Services Agreements from HR Green for the consolidation final
design engineering of the Central Wastewater Treatment Plant (CWWTP) and the South
Wastewater Treatment Plant (SWWTP). The Facility Plan Amendment (FPA) and National
Pollutant Discharge Elimination System (NPDES) Permitting agreement is separate from the
Final Design agreement because the State Revolving Loan Fund (SRF) will not cover these costs.
A Facility Plan Amendment and National Pollutant Discharge Elimination System are required by
the IEPA to consolidate operations of the wastewater treatment plants. The FPA/NPDES
agreement includes: facility planning preliminary design; FPA report preparation: quality
assurance/quality control of the facility planning process and final report; NPDES Permit
Applications; and to facilitate a public hearing on the proposed modifications to the NPDES
permits. The professional services fee for this agreement is a lump sum amount of $61,270.
The Wastewater Treatment Facility consolidation final design agreement includes: project
meetings; project management; funding assistance; permitting and regulatory coordination
with the IEPA; surveying and geotechnical investigation; coordination of city staff review at
30%, 60% and 90% completion of design work to include reviews of the civil/process design,
architectural design, structural design, electrical/control system design, mechanical design,
force main design, and CWWTP demolition. The professional services fee for this agreement is a
lump sum amount of $1,325,188. This amount must be available immediately for the project
but is reimbursable once the SRF funding is awarded. Please note the final design agreement
does not include bidding services as the SRF considers this to be part of the construction phase
engineering.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that the attached Resolution be adopted
authorizing the execution of a Professional Services Agreement with HR Green for Facility
Plan Amendment and NPDES Permitting in the amount of $61,270; and a Professional
Services Agreement with HR Green for Wastewater Treatment Facility Consolidation Final
Design in the amount of $1,325,188; and amending the FY13/14 budget item 580.00.8500
(Utility Improvements Fund) for expenditures in the amount of $1,386,458.
HRGreen
PROFESSIONAL SERVICES AGREEMENT
For
City of McHenry Facility Plan Amendment
and NPDES Permitting
Jon M. Schmitt, Director of Public Works
City of McHenry
1415 Industrial Drive
McHenry, Illinois 60050
(815) 363-2186
Ed Coggin, P.E. —Project Manager
Chad J. Pieper, P.E. —City Engineer
HR Green
420 N. Front Street, Suite 100
McHenry, Illinois, 60050
86130419
Project Number 86130341.04
March 3. 2014
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Professional Services Agreement
City of McHenry WWTP FPA and NPDES
March 3, 2014
Page 1 of 6
THIS AGREEMENT is between the CITY OF McHENRY (hereafter "CLIENT") and HR GREEN,
INC. (hereafter "COMPANY").
1.0
Project
Understanding
1
A
General
Understanding
The City of McHenry, IL (CLIENT) is seeking a Facility Plan Amendment (FPA) that
incorporates the items described in the attached memo (Exhibit A). These items will
complete the consolidation of the wastewater treatment to the South Wastewater
Treatment Plant site. The Client is also seeking a modification to the existing NPDES
Permits for both wastewater treatment plants to facilitate the consolidation operations.
1.2 Design Criteria/Assumptions
The specific services to conduct the FPA and NPDES Permitting include the evaluation of
the wastewater treatment needs, development of treatment alternatives, development
opinions of probable construction costs, development of preliminary design conditions,
preparation of permit applications, and holding public meetings and hearings for permit
comment outreach. The design criteria will include:
1. Title 35 III. Adm. Code rules and regulations
Subtitle C, Part 370: Illinois Recommended Standards for Sewage Works
2. Applicable City of McHenry Building Code
3. The latest edition of the Standard Specifications for Water & Sewer Main Construction
in Illinois, published by ISPE, IML, AGC of Illinois and UCG.
4. City of McHenry Stormwater Ordinance (McHenry County as amended)
5. Engineering Practices as noted in the Terms and Conditions.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
2.1 Facility Planning Preliminary Design Services
The preliminary design services include identifying the current and future loading
conditions at both WWTPS and developing the treatment alternatives to cost effectively
manage these wastewater loads.
2.2 FPA Report Preparation
Prepare a final FPA report that satisfies the IEPA's requirements for planning documents
as part of the SRF loan program.
2.3 QA/OC Review
Complete a QA/OC review of the facility planning process and final FPA report.
2.4 NPDES Permit Applications
Prepare application forms for modification to both of the WWTP NPDES permits.
Professional Services Agreement
City of McHenry VVVVTP FPA and NPDES
March 3, 2014
Page 2 of 6
2.5 Public Participation
Facilitate a public hearing to communicate the proposed modifications to the NPDES
Permits for both facilities. This task includes holding three individual preliminary meetings
with stakeholders that have an interest in the permitting process, and facilitating one
public hearing to satisfy IEPA's requirements.
3.0 Deliverables and Schedules Included in this Contract
The project schedule for the FPA Report and NPDES Permitting, based on major
milestones, is as follows:
• FPA Report Final
• NPDES Permit Application
• NPDES Public Hearing
April 11, 2014
April 11, 2014
May 9, 2014
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
n the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement.
1. Preparation of fliers or mailers.
2. Additional Public meetings associated with educating the public about the project.
3. Anti -Degradation Study of the Fox River.
Supplemental services not included in the agreement can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Not applicable.
5.0 Client Responsibilities
The ability of COMPANY to complete the Services with the above schedule is dependent
upon the cooperation of the CLIENT and the timely response to the data requests.
COMPANY will rely on this information in the performance of the study. Because of this
reliance it is essential that the Data Requests be completed with accurate information.
As the study proceeds, additional information may be requested.
7.0 Professional Services Fee
7.1 Fees
The fee for
services
will be
on a
lump sum
basis.
Additional work
will be based on
COMPANY
standard
hourly
rates
current at
the time
the agreement
is signed. These
Professional Services Agreement
City of McHenry WWTP FPA and NPDES
March 3, 2014
Page 3 of 6
standard hourly rates are subject to change upon 30 dayswritten notice. Non salary
expenses directly attributable to the project such as: (1) living and traveling expenses of
employees when away from the home office on business connected with the project; (2)
identifiable communication expenses; (3) identifiable reproduction costs applicable to the
work; and (4) outside services will be charged in accordance with the rates current at the
time the work is done.
7.2 Invoices
Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall
be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY
may, without waiving any claim or right against the CLIENT, and without liability
whatsoever to the CLIENT, suspend or terminate the performance of services. The
retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice
date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on
the unpaid balance. In the event any portion of an account remains unpaid 60 days after
the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of
collection, including reasonable attorney's fees.
7.3 Extra Work
Any work required
but not
included as
part of this contract
shall
be considered
extra work.
Extra work will be
billed on
a Time and
Material basis with
prior
approval of the
CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These work items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump sum in the amount of $61,270.00
8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it.
8.1 Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing at the
same time and in the same or similar locality.
8.2 Entire Agreement
This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY
relating to professional engineering services. Any prior or contemporaneous agreements, promises,
negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or
amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT,
its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this
Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not
issued or signed.
8.3 Time Limit and Commencement of Work
This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein.
The work will be commenced immediately upon receipt of this signed Agreement.
Professional Services Agreement
City of McHenry WWTP FPA and NPDES
March 3, 2014
Page 4 of 6
8.4 Suspension of Services
If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar
days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated
for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In
addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as
a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the
remainder of the Project shall be equitably adjusted.
If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate,
the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice
to the CLIENT.
If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon fve
(5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the
CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any
breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the
CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY
shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees
as a result of the suspension.
8.5 Book of Account
COMPANY will
maintain
books and accounts of payroll costs, travel, subsistence, field, and incidental
expenses for a
period of five
(5) years.
Said books and accounts will be available at all reasonable times for
examination by
CLIENT at
the corporate
office of COMPANY during that time.
8.6 Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General
Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent
performance by COMPANY's employees of the functions and services required under this Agreement.
8.7 Termination or Abandonment
Either party has the option to terminate this Agreement for any reason or no reason at all.
8.8 Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall
not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
8.9 Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of
competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full
force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
8.10 Successors and Assigns
No assignment of this Agreement shall be made without written consent of the parties to this Agreement.
8.11 Third -Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of
a third party against either the CLIENT or the COMPANY. The COMPANY'S services under this Agreement
are being performed solely for the CLIENT'S benefit, and no other party or entity shall have any claim against
the COMPANY because of this Agreement or the performance or nonperformance of services hereunder.
The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this
provision.
8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without
regard to any conFlict of laws provisions, which may apply the laws of other jurisdictions.
Professional Services Agreement
City of McHenry UWVTP FPA and NPDES
March 3, 2014
Page 5 of 6
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State
oIF Illinois, McHenry County.
8.13 Dispute Resolution
Mediation. The CLIENT and COMPANY agree that all disputes between them arising out of or relating to this
Agreement shall be submitted to non -binding mediation as the parties mutually agree. The CLIENT and
COMPANY further agree to include a similar mediation provision in all agreements with independent
contractors and consultants retained for the project and to require all independent contractors and consultants
also to include a similar mediation provision in all agreements with subcontractors, sub -consultants, suppliers
or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution
between the parties to those agreements, within McHenry County Illinois.
Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising
out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such
disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the parties, and
shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association currently in effect. Following unsuccessful Mediation, for disputes involving amounts greater than
or equal to $50,000, the parties agree to submit the dispute first to non -binding Arbitration. If a dispute is still
unsettled, all other legal means of dispute resolution, including litigation, shall be available to the parties, at
the discretion of the complaining party.The venue of any Mediation or Arbitration proceeding shall be the
McHenry Municipal Center, 333 S. Green Street, McHenry, IL 60050, or other venue otherwise agreed to by
the parties.
8.14 Attorneys Fees
If litigation or binding Arbitration is used for purposes of collecting fees or expenses due under this
Agreement, the Court in such proceeding shall award reasonable costs and expenses, including attorney fees,
to prevailing party. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but
shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in
good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other
documents including all documents on electronic media prepared by COMPANY as instruments of service
shall remain the property of COMPANY. The COMPANY agrees release information pursuant to the Illinois
"Freedom of Information Act, 5 ILCS 140."
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this
project are intended for use on this project only. Any reuse, without specific written verification or adoption by
COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless
COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting
therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness
for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as
a result of the CLIENT's use or reuse of the electronic files.
8.17 Design Information in Electronic Form
CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and
use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used
by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other
purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written
permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk.
8.18 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and
subconsultants at a construction site, shall relieve the General Contractor and any other entity of their
obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence,
Professional Services Agreement
City of McHenry WWTP FPA and NPDES
March 3, 2014
Page 6 of 6
techniques or procedures necessary for performing, superintending or coordinating all portions of the work of
construction in accordance with the contract documents and any health or safety precautions required by any
regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work or any health or safety
precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and
warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor.
The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made
additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary
and non-contributory basis.
8.19 I ndem n if cation
The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its
officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including
reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent
performance of professional services under this Agreement and that of its subconsultants or anyone for whom
the COMPANY is legally liable.
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its
officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or
costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S
negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants
or anyone for whom the CLIENT is legally liable.
Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any manner
whatsoever for the other party's own negligence or for the negligence of others.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed
agreement. The effective date of the AGREEMENT shall be the last date entered below.
Sincerely,
HR GREEN, INC.
Chad J. Pieper, P.E.
Approved by:
Printed/Typed Name: Timothy J. Hartnett
Title: Vice President Date: 03/03/2014
CITY OF McHENRY
Accepted by:
Printed/Typed Name: Sue E. Low
Title: Mayor Date:
Exhibit A
HRGreen
Man -Hour Estimate
WW I Consolidation FPA and NPDES Permitting
Job Number: 86130341.04
Date: March 3, 2014
TASK
Personnel
MAN
HOURS
LABOR COST
Facility
Plan Amendment Design
Project
Manager
32
$5,600.00
Project
Engineer
126
$160380,00
Admin.
25
$1,500.00
Subtotal:
183
$23,480,00
Report
Preparation
Project
Manager
32
$5,600,00
Project
Engineer
55
$7,150,00
Admin.
17
$1,020.00
Subtotal:
104
$13,770,00
Project
Management and QA/QC
Project
Manager
7
$1,225.00
Project
Engineer
13
$1,690,00
Admin.
3
$180.00
Subtotal:
23
$30095900
NPDES
Permitting
Project
Manager
21
$3,675,00
Project
Engineer
34
$4,420,00
Admin.
5
$300,00
Subtotal:
60
$81395.00
Meetings and Presentations
Project
Manager
32
$50600.00
Project
Engineer
51
$6,630.00
Admin.
5
$300,00
Subtotal:
88
$12,530.00
Contract Total:
$61,270.00
Based
upon our
understanding of the project
detailed in this Contract, the above
is a summary of man-
hours
and casts
associated with the project.
This Contract will be completed as a
Lump Sum Contract.
HrgmM1naa\\O:\96130341\Design\Cnn[ract\FPA.Contrzct\ex-030314-&hibl[_A-Manhour estimate-FPA.docx
HRGreen
PROFESSIONAL SERVICES AGREEMENT
For
City of McHenry
Wastewater Treatment Facility_ Consolidation
Final Design
Mr. Jon Schmitt
Public Works Director
City of McHenry
Green Street
McHenry, Illinois 60050
Ed Coggin, P.E.
Project
Manager
Chad Pieper,
P.E.,
City
Engineer
Project No.: 86130341
March 3, 2014
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TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CITY RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 1 of 13
THIS AGREEMENT is between City of McHenry (hereafter "CITY") and HR Green, Inc.,
(hereafter "CONSULTANT").
1.0
Project
Summary
1.1
General
Understanding
CONSULTANT agrees to design upgrades for the consolidation of processing wastewater
flows at the South Wastewater Treatment Plant (SWWTP). The final design of the
upgrades included in this contract will be based on the consolidation approach as
presented at the February 17, 2014 City Council meeting. The Memo describing the
approved approach is attached to this Agreement as Exhibit 1. This alternative consists of
the following unit processes:
1. Central Regional Pump Station
a. Mechanical Screens
b.
Raw Pump Station
c.
Odor Control System
2. SWWTP
High Flow Pump Station
a.
High flow duplex pump station
b.
Pump upgrade for existing triplex pump station
3. SWWTP
High Rate Secondary Treatment
a.
Control Building
b.
Microscreens
c.
Chemical Feed and RAS Pumps
d.
Sequencing Batch Reactor/Contact Stabilization Tanks
e.
High Rate Clarification
4. SWWTP
Tertiary Treatment Facility
a.
Disc Filter Building
b.
UV Disinfection
c. Post Aeration and Effluent Pump Station
5. SWWTP Sludge Drying System
c. Solids Handling Building Expansion
d. Hot Oil Sludge Drying Process Equipment
6. SWWTP Screen Building Upgrades
e. Microscreen Units
f. Building Modifications
7. Site Civil Design
8. Force Main Design (separate Bid Package)
9. Central WWTP Demolition Design (separate Bid Package)
The buried site piping, concrete tankage, and building envelopes for the proposed
improvements will be designed to allow the plant capacity to be increased in the future to
accommodate higher flows. The plant upgrades include adding a new SBR activated
sludge treatment process that will operate in parallel with the existing oxidation ditch
activated sludge treatment process.
This professional
services
agreement (PSA) will
include
the Preliminary Design
Workshop
(30% Design),
Design
Development Plans
(60%),
Final Design (90%
Design),
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 2 of 13
Construction Documents (100% Plans), as specifically described below. It is assumed
that three separate sets of bidding documents will be prepared as follows:
1. South WWTP Upgrades and Central Regional Pump Station
2. Force Main Improvements
3. Central WWTP Demolition
Bidding
and
Construction
Phase Services will be included in the next contract after design
services
are
complete.
1.2 Design Criteria
The CONSULTANT will use the following design criteria:
1. Title 35 III. Adm. Code rules and regulations
Subtitle C, Part 370: Illinois Recommended Standards for Sewage Works
2. Applicable City of McHenry Building Code
3. The latest edition of the Standard Specifications for Water & Sewer Main Construction
in Illinois, published by ISPE, IML, AGC of Illinois and UCG.
4. City of McHenry Stormwater Ordinance (McHenry County as amended)
5. Engineering Practices as noted in the Terms and Conditions.
2.0 Scope of Services
The CITY agrees to employ CONSULTANT to perform the following services:
2.1 General Work
The
Project
tasks
included in
the General Work will
be
performed
for the duration
of the project.
This
work
is included
in the activities that will
be
performed
in all stages of
the project
Meetings. Monthly project update meetings will be held with the CITY to
provide status reports and review progress of the design. The scope of work
ncludes four (7) monthly project update meetings. Weekly internal project team
meetings will be held with Engineer's staff personnel and sub consultants to review
design progress. The scope of work includes 21 weekly project team meetings.
CONSULTANT, in conjunction with CITY staff will develop Meeting agendas and
minutes for both the monthly project update meetings and the weekly project team
meetings.
2. Proiect Management. CONSULTANT shall provide on -going project management
for this design and bidding phase of the project during its duration.
3. Funding Assistance. The scope of work includes providing funding assistance to the
CITY including investigation of federal and state grant and low interest loan (SRF)
opportunities, along with developing Engineer's Opinions of Probable Construction
Costs (EOPCCs) for use in obtaining funding from other sources. This work also
includes assisting the CITY in the preparation of the SRF loan application.
Preparation of a SRF Facility Plan is covered under a separate contract.
4. Permitting and Regulatory Coordination
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 3 of 13
aI EPA Construction and Operating Permitting
In this task, the construction documents are reviewed by the CITY and prepared
for submittal to the IEPA for a construction and operating permit. Specific
activities and work products from this task are described below:
• Assemble the final documents and distribute them to CITY staff for final
review.
• Collect review comments and incorporate them into final permit
documents.
• Prepare and submit two (2) sets each of final bid documents to the EPA
along with the appropriate permit application forms.
• Finalize the Opinion of Probable Construction Cost based on final project
quantities.
• Develop latest cost trends for the project.
b. IEPA Coordination
Provide on -going coordination with IEPA throughout the duration of the project.
CONSULTANT will provide assistance with approval of the Facility Plan
Amendment (FPA) and funding assistance. CONSULTANT will attend up to
three (3) meetings with state and city representatives to provide technical
assistance to support this work. The preparation of a study of the Fox River,
along with any public involvement programs, including the formation of technical
advisory group (TAGS), public meetings and public hearings, is not anticipated or
included in this scope of work. Coordination with the EPA and Environmental
Groups for modifications to the NPDES Permits for both WWTPs will be
completed under a separate contract.
c. Other permits may include:
• City of McHenry Building Permit
• City of McHenry Stormwater Permit
2.2 Preliminary Design (30% Design)
The task included in the Preliminary will be performed for the project.
Preliminary
Design and Workshop. Preliminary design items include the
preliminary design site plan that shows where all of the improvements will be
placed, and the general process piping and electrical conduit layouts. The process
flow diagram will identify the unit processes that will be designed along with the
flow rates and capacities of the unit processes. The hydraulic profile will show
how the sewage will flow through the plant. This is substantially more detailed
than the options development that has been completed and presented to the City
Council to date. Once this design is completed a HRG will conduct a Preliminary
Design workshop meeting with City Staff to review the results of the Preliminary
Design.
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 4 of 13
Preliminary design of the force main will include a plan view of the proposed main
in relation to existing topographic features and existing mains. Review layout and
determine if permanent or temporary construction easements are required.
Preliminary design of the demolition of central plant will include a plan view of
structures to be demolished.
2. Surveying and Geotechnical Investigation. Site surveying and force main route
surveying will be completed during this phase of the project. Geotechnical
investigations for the various building structures will be completed during this
phase of the project.
2.3 Design Development (60% Design).
Prior to initiating work on Design Development (60% Design), Consultant shall perform
the following:
1. Conduct coordination meeting with City Staff to verify phasing, review funding
alternatives, and verify stormwater management practices.
2. Conduct coordination meeting with IEPA and verify basis of design.
The purpose of this phase of design is to utilize the decisions that were made in the
previous phase to further develop the project design. Structures, equipment, major plant
piping, process, force main, and the site plan are all finalized during this phase to allow
final detailing in the next phase of design. The design development phase will be
completed for the unit processes identified above. Specific activities and work products
from this phase include the following:
Civil/Process Design
1. Prepare a Final Site Plan including locations of structures, buildings, and roads.
Structure floor levels and finished grades will be finalized.
2. Prepare site grading drawings and prepare stormwater control concepts.
3. Finalize construction concepts based on the geotechnical report.
4. Layout the yard piping and plant drain systems. Identify corridors for smaller piping
and other utilities.
5. Develop process equipment and piping plans.
6. Prepare draft specifications for major process equipment.
7. Documentation to comply with City's Stormwater Ordinance.
Architectural Design
1. Confirm building floor plans developed in the previous phase with process, structural,
electrical, and mechanical designers. Add architectural dimensioning and detail.
2. Develop preliminary building elevations for all buildings.
3. Develop architectural wall sections for all types of construction showing basic
elevations and details.
Structural Design
1. Establish foundation design criteria for proposed facilities based on the geotechnical
report. Prepare the sub -structure structural design.
Professional Services Agreement
McHenry VWVTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 5 of 13
2. Prepare the super -structure structural design for buildings.
3. Prepare the structural design for other major structures including tanks.
Electrical and Control System Design
1. Develop motor control center layouts and elevations for all areas.
2. Prepare interior lighting plans of areas within buildings.
3. Develop preliminary P&IDs for sub -systems.
Mechanical Design
1. Prepare a preliminary plumbing layout for each building.
2. Develop major mechanical equipment specifications.
3. Prepare a preliminary plumbing design.
4. Prepare a preliminary fire protection design for each building.
Force Main Design
1. Prepare final plan and profile drawings including locations of structures, buildings,
and roads..
2. Review design of force main in relation to geotechnical report.
3. Identify location of air release valves and other appurtenances
4. Review layout of force main in regard to construction access and traffic control.
5. Prepare draft specifications for force main and appurtenances.
Central WWTP Demolition
1. Prepare a final site plan and section details showing what structures to demolish.
2. Prepare draft specifications regarding demolition procedures and disposal
requirements.
Design Development Review
1. Complete an internal Quality Control (QC) Review of the design and make
recommended changes as needed. The QC review will include a review within each
discipline as well as a review of the project across discipline lines.
2. Conduct a review meeting to review the recommended wastewater treatment plant
improvements. Five (5) copies of the design documents will be provided to the CITY.
In addition, the following activities will be completed and discussed at the review
meeting:
Complete a constructability review to verify the proposed methods of
construction, construction sequencing, and establish the durations needed
for construction activities.
Update the Preliminary Opinion of Probable Construction Cost for the work.
Identify and track significant cost changes as cost trends. Develop a
summary of cost trends for the project through this point of project
completion.
2.4 Final Design Documents (90%).
This phase of final design consists of adding final details to the drawings and completing
the specifications. Specific activities and work products from this phase are described
below:
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 6 of 13
Civil/Process Design
1. Prepare the remaining civil/process specifications for the project.
2. Complete civil/process details and drawings for all areas.
3. Construction sequencing.
Architectural Design
1. Finalize building sections for buildings including complete wall sections and details
and flashing and roof details.
2. Finalize building elevations.
3. Complete architectural drawings, schedules, and details. Prepare architectural
specifications.
Structural Design
1. Prepare structural specifications.
2. Finalize structural design and details for each building and structure.
Electrical and Control System Design
1. Prepare electrical site plans.
2. Prepare power distribution one -line diagrams for equipment.
3. Complete electrical power plans for each building.
4. Prepare panel board schedules for each building.
5. Prepare electrical and control system specifications.
6. Prepare a lighting fixture schedule.
7. Finalize P&IDs and an input/output signal list for all systems.
8. Prepare instrument details.
Mechanical Design
1. Finalize the HVAC design and details for each building.
2. Finalize the plumbing and fire protection design for each building.
3. Prepare mechanical specifications.
Force Main Design
1. Prepare the remaining specifications for the project.
2. Complete details and drawings for all areas.
3. Finalize traffic control and construction sequencing.
Central WWTP Demolition
1. Finalize site plan and details for each major structure.
2. Finalize specifications.
2.5 Construction Documents (100% Design)
Complete the final preparation of Bidding Documents in preparation of the bidding
process. The bidding process will be completed under the next contract for engineering
services. As previously discussed, it is estimated that three separate bid packages will
be developed as follows:
a. South WWTP Upgrades and Central Regional Pump Station
b. Force Main Improvements
c. Central WWTP Demolition
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 7 of 13
Complete an internal Quality Control (QC) and Constructability Review of the design and
make recommended changes as needed. The QC review will include a review within
each discipline as well as a review of the project across discipline lines.
Conduct a review meeting to review the recommended wastewater treatment plant
improvements and force main design. Five (5) copies of the design documents will be
provided to the CITY. In addition, the following activities will be completed and
discussed at the review meeting.
• Update the Preliminary Opinion of Probable Construction Cost for the work.
Identify and track significant cost changes as cost trends. Develop a
summary of cost trends for the project through this point of project
completion.
3.0 Deliverables and Schedules Included in this Contract
The deliverables for each of the scope of work items were described in Section 2.0 of this
Scope of Services Agreement. The project schedule is based on the following durations
for the Plant Upgrade Project and the Force Main Project for HR Green's work:
30% Design -Preliminary
Design
8
weeks
60% Design -
Design Development
8
weeks
90% Design -
Final Design
8
weeks
100% Design
- Bid Documents
4
weeks
These project Stage durations will begin upon contract execution and continue
sequentially until project completion. These project durations are exclusive of CITY
review periods. The overall project schedule will be influenced by the IEPA Construction
Permit review process and final SRF loan approval. The actual completion date will be
influenced by these factors. The overall intent of the project schedule is to go out for
bidding in January 2015. The Central WWTP Demolition Project will be bid upon
completion of the Plant Upgrade Project.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement but could be performed as
supplemental services if needed:
Any work requested by the CITY that is not included in one of the items listed in any other
phase will be classified as supplemental services. Supplemental services not included in
the agreement can be provided by CONSULTANT under separate agreement, using HR
Green's standard rates as included in the Master Services Agreement, or as negotiated
for the separate supplemental services agreement. The following items are not anticipated
as being part of this project, and have been described here to clearly identify that they are
not part of the scope of work of this contract:
Assistance with pilot or bench scale studies. In some cases, IEPA may require
pilot studies prior to designing plants. Based on initial conversations with IEPA, we
do not anticipate that this is required for this project.
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 8 of 13
2. Letter of Map Revision (LOMR) from FEMA for delineating the floodplain and
flood way. Since portions of the site are identified by FEMA as being in the flood
plain and flood way of an unstudied stretch of the river, we are planning to use
previous studies prepared for projects in the area to establish the base flood
elevation for the site. This information will be used for the stormwater evaluation and
permitting. However, this will not revise the FEMA flood map of the site. The City
may want to get an official map revision from FEMA at some time for the site, but we
do not believe it is required for this project.
3. Facility Plan Preparation. This work is included under a separate contract.
4. NPDES Review and Correspondence. This work is included under a separate
contract.
While we do not anticipate the need for these following supplemental services, HR Green
can perform them if needed:
1. Supplemental engineering work required to meet the requirements of regulatory or
funding agencies that become effective subsequent to the date of this agreement.
2. Provisions of land and property surveys and property descriptions, including legal
property descriptions and other services, as needed to acquire property.
3. Odor control expansion or modifications in addition to what has been identified in
schematic design.
4. Additional security system design.
5. Right-of-way assistance and property and boundary surveys.
6. Public Involvement meetings.
5.0 Services by Others (Included Under This Contract)
The following items are performed by others as sub consultants to CONSULTANT:
1. Architectural consulting services.
2. Geotechnical investigations.
These services will are included in the Lump Sum fee as is the coordination with the sub
consultants.
6.0 CITY Responsibilities
Plant staff or other CITY staff shall provide the following items:
1. Existing drawings as available which may include: reports, plant records, data, and
utility information for the entire wastewater treatment plant facilities.
2. Copy of IEPA correspondence regarding treatment plant deficiencies, permit
violations, solids treatment, and variances.
3. Prompt review by staff as assigned by the City Administrator (5 business days) of
drawings, specifications, sketches, Technical Memos, and information submitted by
the CONSULTANT.
4. Legal services to the extent required by CITY.
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 9 of 13
7.0 Professional Services Fee
Payment
The professional service fees for this project are $1,325,188.00. This work will be
completed on a Lump Sum basis for the described services. Supplemental services, if
requested by the CITY, will be performed under separate agreements. Progress
payments for these services will be made on a monthly basis based on the percentage of
work completed during the invoicing period.
8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it
8.1 Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing at the
same time and in the same or similar locality.
8.2 Entire Agreement
This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY
relating to professional engineering services. Any prior or contemporaneous agreements, promises,
negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or
amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT,
its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this
Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not
issued or signed.
8.3 Time Limit and Commencement of Work
This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein.
The work will be commenced immediately upon receipt of this signed Agreement.
8.4 Suspension of Services
If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar
days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated
for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In
addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as
a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the
emainder of the Project shall be equitably adjusted.
If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate,
the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice
to the CLIENT.
If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five
(5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the
CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any
breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the
CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY
shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees
as a result of the suspension.
8.5 Book of Account
COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental
expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for
examination by CLIENT at the corporate office of COMPANY during that time.
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 10 of 13
8.6 nsurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General
Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent
performance by COMPANY's employees of the functions and services required under this Agreement.
8.7 Termination or Abandonment
Either party has the option to terminate this Agreement for any reason or no reason at all.
8.8 Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall
not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
8.9 Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of
competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full
force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
8,10 Successors and Assigns
No assignment of this Agreement shall be made without written consent of the parties to this Agreement.
8.11 Third -Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of
a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement
are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against
the COMPANY because of this Agreement or the performance or nonperformance of services hereunder.
The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this
provision.
8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
nterpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without
egard to any conflict of laws provisions, which may apply the laws of other jurisdictions.
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State
of Illinois, McHenry County.
8.13 Dispute Resolution
Mediation. The CLIENT and COMPANY agree that all disputes between them arising out of or relating to this
Agreement shall be submitted to non -binding mediation as the parties mutually agree. The CLIENT and
COMPANY further agree to include a similar mediation provision in all agreements with independent
contractors and consultants retained for the project and to require all independent contractors and consultants
also to include a similar mediation provision in all agreements with subcontractors, sub -consultants, suppliers
or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution
between the parties to those agreements, within McHenry County Illinois.
Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising
out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such
disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the parties, and
shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association currently in effect. Following unsuccessful Mediation, for disputes involving amounts greater than
or equal to $50,000, the parties agree to submit the dispute first to non -binding Arbitration. If a dispute is still
unsettled, all other legal means of dispute resolution, including litigation, shall be available to the parties, at
the discretion of the complaining party.The venue of any Mediation or Arbitration proceeding shall be the
McHenry Municipal Center, 333 S. Green Street, McHenry, IL 60050, or other venue otherwise agreed to by
the parties.
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 11 of 13
8.14 Attorneys Fees
If litigation or binding Arbitration is used for purposes of collecting fees or expenses due under this
Agreement, the Court in such proceeding shall award reasonable costs and expenses, including attorney fees,
to prevailing party. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but
shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in
good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other
documents including all documents on electronic media prepared by COMPANY as instruments of service
shall remain the property of COMPANY. The COMPANY agrees release information pursuant to the Illinois
"Freedom of Information Act, 5 ILCS 140:'
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this
project are intended for use on this project only. Any reuse, without specific written verification or adoption by
COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless
COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting
therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness
for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as
a result of the CLIENT's use or reuse of the electronic files.
8.17 Design Information in Electronic Form
CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and
use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used
by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other
purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written
permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk.
8.18 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and
subconsultants at a construction site, shall relieve the General Contractor and any other entity of their
obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence,
techniques or procedures necessary for performing, superintending or coordinating all portions of the work of
construction in accordance with the contract documents and any health or safety precautions required by any
regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work or any health or safety
precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and
warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor.
The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made
additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary
and non-contributory basis.
8.19 Indemnification
The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its
officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including
reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent
performance of professional services under this Agreement and that of its subconsultants or anyone for whom
the COMPANY is legally liable.
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its
officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or
costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S
negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants
or anyone for whom the CLIENT is legally liable.
Professional Services Agreement
McHenry WWTP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 12 of 13
Neither the CLIENT nor
the CONSULTANT shall
be obligated to indemnify the
other party in any manner
whatsoever for the other
party's own negligence or
for the negligence of others.
Additional Terms and Conditions Required for IEPA SRF Loan Program
DBE Participation Clause: The Engineer agrees to take affirmative steps to assure that
disadvantaged business enterprises are utilized when possible as sources of supplies,
equipment, construction and services in accordance with the [WPC or PWSj Loan Program
rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, "The
Engineer acknowledges that the fair share percentages are 5% for MBEs & 12% for WBEs°.
Certification Regarding Debarment, Suspension and Other Responsibility Matters: The
prospective participant certifies to the best of its knowledge and belief that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency; (b) Have
not within a three year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property. (c) Are not presently indicted for or otherwise
criminally or civilly charged by a government entity (Federal, State or local) with commission of
any of the offenses enumerated in paragraph (b) of this certification; and (d) Have not within a
three-year period preceding this application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default. I understand that a false statement on
this certification may be grounds for rejection of this proposal or termination of the award. In
addition, under 18 USC Sec. 1001, a false statement may result in fine of up to $10,000 or
imprisonment for up to 5 years, or both.
Nondiscrimination Clause: The contractor (engineer) shall not discriminate on the basis of
race, color, national origin or sex in the performance of this contract. The contractor shall carry
out applicable requirements of 40 CFR Part 33 in the award and administration of contracts
awarded under EPA financial assistance agreements. Failure by the contractor to carry out
these requirements is a material breach of this contract which may result in the termination of
this contract or other legally available remedies.
An audit and access to records clause that provides the following: A.) Subsections (B)
through (E) shall be included in all contracts and all subcontracts directly related to project
services that are in excess of $25,000. B.) Books, records, documents and other evidence
directly pertinent to performance of WPCLP loan work under this agreement shall be maintained
in accordance with Generally Accepted Accounting Principles. The Agency or any of its
authorized representatives shall have access to the books, records, documents and other
evidence for the purpose of inspection, audit and copying. Facilities shall be provided for
access and inspection. C.) Audits conducted pursuant to this provision shall be in accordance
with auditing standards generally accepted in the United States of America. D.) All information
and reports resulting from access to records pursuant to subsection (B) shall be disclosed to the
Agency. The auditing agency shall afford the engineer an opportunity for an audit exit
Professional Services Agreement
McHenry WN/TP Consolidation
HR Green Project No.: 86130341
March 3, 2014
Page 13 of 13
conference and an opportunity to comment on the pertinent portions of the draft audit report.
The final audit report shall include the written comments, if any, of the audited parties. E.)
Records under subsection (B) shall be maintained and made available during performance of
project services under this agreement and for 3 years after the final loan closing. In addition,
those records that relate to any dispute pursuant to Section 365.650 (Disputes) of this Subpart,
litigation, the settlement of claims arising out of project performance, costs or items to which an
audit exception has been taken shall be maintained and made available for 3 years after the
resolution of the appeal, litigation, claim or exception.
A covenant against contingent fees clause as follows: 'The professional services
contractor warrants that no person or selling agency has been employed or retained to solicit or
secure this contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this
warranty, the loan recipient shall have the right to annul this agreement without liability or in its
discretion to deduct from the contract price or consideration or otherwise recover the full amount
of such commission, percentage, brokerage, or contingent fee."
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed
agreement. The effective date of the AGREEMENT shall be the last date entered below.
Sincerely,
HR GREEN, INC.
Chad J. Pieper, P.E.
City Engineer
Approved by:
Printed/Typed Name: Timothy J. Hartnett
Title: Vice President Date:
CITY OF MCHENRY
Accepted by:
Printed/Typed Name:
HRGreen
HR GREEN, INC: PROJECT BUDGETING WORKSHEET W/ 2014 RATES
"Plan Sheets" by Discipline
Discipline Type
General
Civil
Arch
Structural
Process
Mech
Elec
I&C
Total Sheets
Total Cost
Number of Sheets
29
40
33
37
30
23
37
7
236
Cost Per Sheet
$2,034
$5,832
$15
$6,781
$8,138
$5,018
$5,425
$6,103
Total Cost for Plan Sheets
$58:986
$233,280
$179,025
$250,897
$244,140
$115,414
$200,725
$42,721
$1,325,188
Break
down of "Plan Sheets" (30, 60, 90, and 100)
Cost by Phase
Labor by Phase
Preliminary Design - 30 %
$17,696
$695984
$53,708
$75,269
$73,242
$34,624
$60,218
$127816
$397,556
21945
Design Development -60°/
$17,696
$69,984
$53,708
$755269
$73,242
$34,624
$60,218
$12,816
$397,556
21945
Final Design - 90%
$17,696
$69,984
$53,708
$753269
$73,242
$34,624
$60,218
$12,816
$397:556
21945
Bid Documents - 100%
$53899
$23,328
$17,903
$25,090
$24,414
$11,541
$20:073
$4272
$132,519
982
Labor Hours by Discipline
437
11728
11326
12858
1,808
855
11487
316
91816
R-14-
RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEEMENTS
RELATING TO THE CONSOLIDATION OF THE CITY'S WASTEWATER
TREATMENT PLANTS AND RELATED AMENDMENTS TO THE FY 2013/2014 BUDGET
WHEREAS, the City of McHenry intends to consolidate its aging Central Wastewater Treatment Plant
with its South Wastewater Treatment Plant. In order to proceed with the consolidation it is necessary for the
City to retain the services of its engineering consultant, HR Green, to: I) design upgrades for the consolidation
for a lump sum of $1,325,188; and 2) prepare necessary documentation to request from the Illinois Environ-
mental Protection Agency a Facility Plan Amendment and modification of the City's NPDES permit for both
Wastewater Treatment Plants for a hump sum of $61,270 (collectively, "HR Green Contracts").
WHEREAS, in addition to needing the HR Green Contracts, the City's Fiscal Year 2013/2014 Budget
Item 580.00,8500 (Utility Improvements Fund), needs to be amended to provide expenditures relating to the HR
Green Contracts for expenditures in the amount of $1,386,458,
WHEREAS, the City of McHenry, Mc]-lenry County, Illinois, is a home rule municipality as contem-
plated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution
constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State
of Illinois.
NOW, THEREFORE, be it resolved by the City Council of the City of McHenry as follows:
1. That it waives any competitive bidding requirement with respect to and hereby approves
for the Mayor's execution of: a) the attached Professional Services Agreement with HR Green for Fa-
cility Plan Amendment and NPDES permitting in the amount of $61,270; and b) the attached Profes-
sional Services Agreement with HR Green for Wastewater Treatment Facility Consolidation Final De-
sign in the amount of $1,325,188; and
2. That the FY13/14 budget item 580.00.8500 (Utility hnprovements Fund) be amended to
reflect expenditures in the amount of 51,366,4581
Voting Aye:
Voting Nay:
Abstaining:
Absent:
Passed and approved this day of , 2014.
(SEAL)
ATTEST:
City Clerlc Janice C. Jones
APPROVED:
Mayor Susan E. Low
McHenry City Council
February 17, 2014
Page 4 of 7
Mayor Low asked to can tne�rall;,,,,
Ayes:
Witurner,
Nays:
None
Abstentions:
None
Absentees:
None
Motion carried.
lab, Schaefer, Blake, Peterson
Alderman Glab suggested prohibiting the installation of all temporary signs in construction
APPROVAL TO REQUEST A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC.
FOR ENGINEERING DESIGN TO CONSOLIDATE THE CENTRAL AND SOUTH WASTEWATER
TREATMENT PLANTS.
Director of Public Works Schmitt presented the City Council with background on the city's efforts to date to
decommission the Central Wastewater Treatment Plant (CWWTP). The process began in 2005 when the City
Council approved a long-term plan for wastewater services that included closing the CWWTP and expanding
the South Wastewater Treatment Plant (SWWTP). In 2008, the Council approved an engineering services
agreement for the design of a 4.0 million gallon per day expansion of the SWWTP; and in March 2009, the
Council directed staff to begin the process of consolidating the two plants. This process was part of a plan
approved by the IEPA in 2008 that permitted the city a 10-year time frame to consolidate the plants, expiring in
2018. The IEPA approval also allowed the city to make necessary repairs at the CWWTP to keep it operational
during the 10-year time period. Director Schmitt reported the city is nearing the 10-year commitment it made
with the IEPA
City Engineers Chad Pieper uid Ed Coggin provided a PowerPoint presentation on plant consolidation. The
CWWTP was constricted in the 1950's with a life expectancy of 50 years. The CW WTP serves two-thirds of
the city. Mr. Coggin reported the Council in 2007 approved a design contract for consolidation and expansion
of the plants for a cost of $30 million however the project was shelved due to economic conditions. In 2009, the
Council directed staff to begin consolidation of the plants under a phased approach.
The first phase of decorntnissioning the CWWTP was performed as a response to a failing solids handling
system at the plant. The city borrowed $6.4 million to move the system to the SWWTP, which involved
construction of conveyance lines between the treatment plants and several equipment modifications. Debt
service for this project resulted in a bi-monthly service charge of $6 per utility user.
As identified in CIP discussions with the Council on February 3, 2014, decommissioning the CWWTP presents
a financial obstacle with a proposed cost of more than $20 million, which will continue to escalate h� time. In
addition, millions of dollars for upgrades will be required to maintain the existing CWWTP until such time as
decommissioning can occur. Two approaches to meet the IEPA commitment of decommissioning the CWWTP
by 2018 were presented to the Council:
Approach #1 is a plan to build now and utilize the State Revolving Fund (SRF) program to fiord the project.
The SRF is admuristered by the IEPA and was introduced last year through the Clean Water hritiative. The
program offers two-year loans at an interest rate of 1,99%. The SRF application process is now much quicker
and the city could be approved in time to begin the project next year. Mr. Coggin noted his contacts at the SRF
told him there is a three-year window for available funding, interest rates are expected to increase in 2015; and,
the city has a verbal commitment for funding. In addition the IEPA and state environmental groups have
approved the new technologies proposed in Approach 91, which increases the probability of approval for the
project. Projected cost for Approach #1 is $21 million.
McHenry City Council
February 17, 2014
Page 5 of 7
Approach #2 proposes to build later however the cost of construction will increase and there is no guarantee the
IEPA will extend the 2018 deadline and, if they do there will be additional costs added to the permit. Further
the city will be required to make additional repairs and adjustments to the CWWTP to keep it operational until
consolidation is possible, which will add dollars to the cost of the project. Projected cost for Approach # 2 is
approximately $35 million.
The Mayor asked for questions or comments from the City Council:
Alderman Schaefer asked how approval of SRF funding will affect user rates; how is the loan to be paid? Mr.
Coggin replied the ultimate responsibility to pay for the improvements will fall on the current user base. A rate
study will provide the exact cost to the current users.
Alderman Schaefer noted residents have incurred almost 20% in rates increases in the past five years. City
Administrator Morefield stated capital improvements that will be needed to keep the CWWTP operational will
cost approximately $8 million and would also have an impact on user fees.
He further stated there are 8,200 user accounts in the city. Total SRF funding of $1.2 million for 20 years
spread out evenly for 8,200 city user accounts would be $150 per account per year for 20 years. Adjustments
will be made based on the number of users, consumption, and type of use i.e., business or residential.
Alderman Schaefer asked if rates would decrease after 20 years. City Administrator Morefield noted the city
currently charges $6 per account for capital development fees to pay for SWWTP improvements. A similar debt
service charge placed on water bills is passed on to user.
Alderman Glab asked if consolidation would affect water and sewer users. City Administrator answered sewer
users. Alderman Glab asked if Approach #1 takes into consideration future development and all FPA's,
specifically the Gerstad Preserves of Boone Creek property. Mr. Coggin said yes, and referred to a slide
depicting the CWWTP site, which included the Preserves of Boone Creek in the treatment plant collection areas.
Mr. Coggin added the technology proposed in Approach # 1 also provides for the addition of small increments
of added capacity for a much lower cost. He also told the Council future development is not added in the cost of
the project at this time so existing users do not have to pay for future development.
Alderman Peterson asked if there is room at the SW WTP for expansion and Mr. Coggin answered yes.
Alderman Peterson asked what the normal bond rate is and Deputy City Administrator Martin answered 3.25%.
Alderman Blake commented costs passed on to existing users for Approach 91 seem high.
Alderman Santi asked if there was a deadline to apply for the SRF. Mr. Coggin said the deadline is March 31,
2014, but the state told him the city may apply for the SRF at any time however the loan process takes time so
we need to begin the process quickly so we are on track for SRF approval in 2014, bid letting in January 2015,
and construction in April 2015. Formal approval will be considered by the Council after bids are received.
Alderman Santi inquired about the three-year window for the Clean Water Initiative mentioned in the
presentation. Mr. Coggin said the city is in the middle of the Clean Water Initiative, which is a three year
program.
Alderman Santi asked if there are currently 110 applicants for SRF funding. Mr. Coggin said yes if we meet the
application deadline the money will be available. If McHenry waits until next year, we run the risk of being
placed on a waiting list. Mr. Coggin added the SRF program representatives stand behind their commitments.
McHenry City Council
February 17, 2014
Page 6 of 7
Alderman Santi asked if HR Green is assisting other communities with SRF funding applications. Mr. Coggin
said yes, Marengo and a small conununity in southern Illinois.
Alderman V. Santi made a motion, seconded by Alderman R. Wimmer to authorize FIR Green, Inc. to prepare a
Professional Services Agreement for the engineering design of consolidating the Central and South Wastewater
Treatment Plants.
Mayor Low asked for discussion on the motion.
Alderman Glab asked if other engineering firms were asked to submit proposals for the project to make it
competitive. City Administrator Morefield answered no. Mayor Low added HR Green is the city's designated
engineer.
Alderman Santi asked if the Council would see the professional services agreement before it is approved.
Mayor Low answered at this time all the Council is asked to authorize is preparation of the professional services
agreement; the document will be brought back to the Council for consideration at another meeting.
Mayor Low asked to call the roll:
Ayes: Santi, Wimmer, Peterson, Condon, Schaefer, Blake
Nays: Glab
Abstentions: None
Absentees: None
Motion passed.
ADOPTION OF FY 14/15 THROUGH FY 18/19 CAPITAL IMPROVEMENT PROGRAM (CW)
City Administrator Morefield presented the CIP for FY 14/15 through FY 18/19. He stated the CIP as presented
col i e to reflect the guiding principles that it be balanced and meet the needs of the frill -service city. He
noted the o changes made to the document were recommendations made by the Council at the January 6,
2014 Committee the Whole meeting.
Alderman Schaefer said the IP is a good tool and keeps the Council apprised of future capital projects and
improvements.
Aldermen Blake, Schaefer, and Wimmer reed with Alderman Schaefer and thanked City Administrator
Morefield and city department heads for develo +y1g the document.
Alderman Glab noted this is a five year plan with cl%a rges made to it every year; he said he needs more
information adding it is difficult for him to understand why AD million for the Riverwalk is designated in the
plan when we started at $9 million. Deputy City Administrator,34ebson noted the CIP is just a planning tool and
takes into consideration future increases in the cost of construction. 1R0 construction costs for the first phase of
the Riverwalk was $3 million — the $13 million figure in the CIP includieSJUture expansion of additional phases
of the project.
Alderman Schaefer made a motion, seconded by Alderman Condon to adopt the h' ]4/15 through FY 18/19
Capital Improvement Program as presented.
Mayor Low asked to call the rol I:
Ayes: Schaefer, Condon, Santi, Glab, Blake, Wimmer, Peterson
Nays: None
Abstentions: None
Absentees: None
Motion passed.
Office of the Mayor
Susan Low, Mayor
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR
AGENDA SUPPLEMENT
DATE: March 3, 2014
TO: City Council
FROM: Mayor Sue Low
RE: Consideration of a Resolution In Support of the Fox Waterway Agency
ATTACHMENTS: Text of Illinois General Assembly SB2696 concerning the dissolution of
the Fox Waterway Agency
Resolution in Support of the Fox Waterway Agency
As Council
may be
aware there is currently a
movement, in the form of Senate Bill 2696,
proposing
the dissolution
of the Fox Waterway
Agency (attached). The McHenry City Council
has been
asked by
the Fox Waterway Agency
to consider the adoption of a resolution in
support of
the Fox
Waterway Agency (also attached). I am forwarding this request and
resolution
to you for
consideration at the March
3, 2014 City Council Meeting.
As a matter of background, the fox Waterway Agency (FWA) was created in 1984 with a sunset
provision in 1994. The voters overwhelming voted to retain the FWA in 1994 by referendum. It
is believed that this agency is the only one in the state that is funded entirely by the users of
the system through the purchase of annual stickers. Further, the FWA is mandated to use at
least 75% of its income for maintenance of the system i.e.; dredging, flood control, tourism,
safety, debris clean-up and water quality. The FWA presently dredges more than 100,000 cubic
yards of silt from the system and, after it is died and pulverized, it is sold to landscapers and
other government agencies helping fund the operations of the FWA.
Counsel McArdle will provide additional information regarding the FWA's request at the March
3, 2014 Council meeting.
Illhiois General Assembly -Full Text of SB2696 Page 2 of 3
LRB098 17261 MLW 52355 b
A HILL FOR
SB2696 LRB098 17261 MLW 52355 b
1 AN ACT concerning transportation.
2 Be it enacted by the People of the State o£ Illinois,
3 represented in the General Assembly:
4
Section 5. The
Fox
Waterway Agency Act
is
amended by
5
changing Section 1
and
by adding Section 1.01
as follows:
6
(615
ILCS 90/1) (from
Ch. 19, par. 1201)
7
Sec.
1. This Act shall
be known and may be cited as the Fox
8
Waterway
Agency Dissolution
Act.
9
(Source:
P.A. 89-162, eff.
7-19-95.)
10
11
(615 ILCS
Sec. 1.01.
90/1.01 new)
Dissolution.
The E'ox Waterwa A enc
is
12
dissolved. On
the effective
date of this amendatory
Act of the
13
98th General Assembly, all
the assets and property
of the Fox
19
Waterway Accenev
shall by operation
of law vest in
and be
15
assumed by the
Department of Natural Resources.
16
(615
ILCS
90/1.1
rep.)
17
(615
ILCS
90/1.2
rep.)
18
(615
ILCS
90/2
rep.)
19
(615
TLCS
90/2.1
rep.)
20
(615
ILCS
90/3
rep.)
21
(615
ILCS
90/4
rep.)
SB2696 - 2 - LRB098 17261 MLW 52355 b
http://www.ilga.gov/legislation/fulltext.asp?DocName=&Sessionld=85 &GA=98&DocTypeId=SB&... 2/27/2014
R 14-
RESOLUTION /N SUPPORT OF THE FOX WATERWAY AGENCY
Whereas, the City of McHenry is situated along portions of the Chain of Lakes and Fox River;
and,
Whereas, the
City
of McHenry is
impacted by the conditions and environmental quality of the
Chain of Lakes
and
the Fox River;
and,
Whereas, the Fox Waterway Agency is charged with improving and maintaining the Chain of
Lakes and Fox River for recreation, environmental quality, flood control and to promote
tourism; and,
Whereas, the Illinois Department of Natural Resources has expressed that they are not able to
carry out the improvements and maintenance of the Chain of Lakes and Fox Waterway; and,
Whereas, without proper maintenance of the Chain of Lakes and Fox River, their condition
would deteriorate; and,
Whereas, the deterioration of the Chain of Lakes and Fox River would adversely impact the
quality of life for residents of the City of McHenry;
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of McHenry,
McHenry County, Illinois support the Fox Waterway Agency and believe its continued existence
to be imperative to the City of McHenry.
DATED this day of , 2014.
(SEAL)
APPROVED:
Mayor
ATTEST:
City Clerk
DATE:
TO:
FROM:
RE:
City Administrator Derik Morefield
City of McHenry
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
Fax: (815) 363-2119
mgeraghty@ci.mchenrv.il.us
EXECUTIVE SESSION
March 3, 2014
Mayor and City Council
Derik Morefield, City Administrator
Semi -Annual Review of Executive Session Meeting Minutes & Tapes
Attached is a Resolution authorizing the destruction of certain Executive Session meeting tapes created
prior to August, 2012, as required by the Illinois Open Meetings Act,
Executive Session minutes for approva] by motion in closed session include the following:
08/19/13 Review of Execution Session Minutes & Potential Litigation
09/16/13 Property Acquisition
If Council concurs, then it is recommended two actions be taken: 1) adopt a motion in closed
session to approve executive session minutes from August 19, 2013 and September 16, 2013; and, 2)
authorize destruction of certain executive session meeting tapes pursuant to the attached Resolution
to be approved in Open Session.
R-14-
RESOLUTION
WHEREAS,
the Open Meetings
or specifies
that Executive Session Meeting recording
tapes be reviewed for
destruction at least
once every six months; and
WHEREAS,
the
McHemy
City Council
has recommended the
continued need for
confidentiality relating
to
unreleased
executive session minutes from August
2009 to date.
WHEREAS, Section 2.06(c) of the Open Meetings Act specifies tapes of close sessions
may be destroyed without notification or approval of a records commission as long as eighteen
months have elapsed and when the minutes from such meetings have been approved;
WHEREAS, All of the executive session meeting minutes prior to August, 20] 2 have
been approved and authorization is hereby granted to destroy audio tapes of meetings prior to
August 2012,
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of McHenry, Illinois that authorization is hereby granted to approve the Mayor and City Clerks
destruction of executive meeting audio tapes which exist prior to August, 2012,
BE IT FURTHER RESOLVED that a copy of this Resolution shall be made a
permanent part of the City Council minutes.
PASSED AND APPROVED this 3id day of March 2014.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAIN:
ABSENT:
ATTEST:
Janice C. Jones, City Clerk
Susan E. Low, Mayor