HomeMy WebLinkAboutPacket - 12/01/2014 - City CouncilM CA.RT OF TNG FOX PRIVWX
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REGULAR CITY COUNCIL MEETING
Monday, December 1, 2014, 7:00 PM
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. City of McHenry Mission Statement
5. Presentation: CHARACTER COUNTS! Recognition Awards
6. Public Input Session: 10 Minute Limitation
7. Consent Agenda:
A. Transmittal of FY 14/15, Second Quarterly Budget Report;
B. Approval of List of Bills
8. Recommendation to approve 2015 Health Insurance Coverage: 1) revised Blue Cross Blue Shield PPO &
HRA, and renew HMO plans for health coverage in the amount of $1,783,214.04; 2) revised in-house
deductibles for HRA plan in the amount of $92,500; 3) Blue Cross Blue Shield PPO Dental Plan in the
amount of $103,710.24; 4) renew VSP Vision Plan for the amount of $11,152.80; and 5) implementation of
"Opt -Out" program for medical insurance coverage.
9. Resolution setting property tax levy request for 2014 at $4,850,335, representing a 1.9% increase; and
establish the date of December 15, 2014 to conduct a public hearing to consider approval of the properly tax
levy.
10. Mayor Statement and Reports
11. Committee Reports
12. Staff Reports
13. Future Agenda Items
14. Adjournment
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services
in acustomer-oriented, efficient, and ftscally responsible manner.
PRESENTATION
TO: McHenry City Council
FROM: Susan E. Low, Mayor
FOR: December 1, 2014 Regular City Council meeting
RE: CHARACTER COUNTS! Recognition Awards
The McHenry Area CHARACTER COUNTS! Coalition will present Recognition Awards to the
Lemonade Brigade members Aubrey Hennig, Baylon Diebold, and Morgan Lomonacao for their
outstanding character.
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Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: December 1, 2014
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Transmittal of FY14/15 Budget —Quarterly Report
ATTACHMENTS: FY14/15 Quarterly Report
The City Administration is pleased to be able to transmit the referenced report for Council's
review and information. It is important for the City Council to receive regular updates
regarding the state of the city's overall finances. This report to be provided on a quarterly basis
in the months of August, November, and February and annually each May will help ensure that
City Administration and Council can discuss the status of the budget throughout the fiscal year
rather than only when the budget is being developed and approved. The quarterly report
presented will help City Administration develop future budgets and gives departments areas to
watch during the fiscal year. Hopefully Council will find the report informative and useful.
City of McHenry
Revenues, Expenditures and Transfers
Budget Vs. Actual
2"d Quarter 2014 — (August 1, 2014 — October 31, 2014)
Overview
For the 2014/15 fiscal year all departments were asked to keep the budget status quo as revenues
projections were cautiously adjusted based on historical trends as well as taking into consideration the
financial instability of the State of Illinois. With this said, the budget is balanced and the community's
program, service, capital equipment, and capital improvement needs will be met. The current national
economy is holding steady and has had up and downtrends during 2014. Across the United States, the
GDP grew at a 3.5% annual rate in the second quarter of 2014 after shrinking at a 2.1% annual rate in
the first quarter; personal income, savings, and purchase of goods and services have also grown. Also,
private companies are continuing to hire adding 214,000 jobs in October 2014. And the national
unemployment rate dropped to 5.8% from 7.2% one year ago. With this positive news it is important to
note that the State of Illinois is falling behind the trend in the nation but McHenry County has had a
large drop in the unemployment rate. The state's unemployment rate is 6.6% and McHenry County is at
4.9% as of September 2014. There is room for optimism that things are beginning to improve, but it is
important to continue to watch spending as improvements are not happening quickly and could halt at
any point.
The City Administration continues to monitor the City's financial position on a monthly basis in order to
ensure the budget document is followed. By actively managing the finances, deficit spending can be
kept to a minimum and year-end fund balance results can be predicted and deficits eliminated.
Highlights of revenues and expenditures are included below.
Budget vs. Actual —Revenues &Expenditures (Refer to Page 4)
Overall, out of the City's 30 funds, 28 of the funds are running at levels management would- expect for
the second quarter of FY14/150 The TIF fund is running above budget in expenditures due to a payment
for Phase 2 of the Riverwalk which will be covered by the Riverwalk Foundation. The Developmental
Escrow Fund Revenues are above budget due to a payment for a letter of credit for the VA Clinic, which
most likely will be returned to the developer.
Revenues by Type (Refer to Page 5)
The City's revenues are on track to meet budget amounts for the fiscal year. As of the second quarter,
total revenues are at 65% of the budgeted amount which is higher than the 50%expected. This is due to
the fact that property tax revenues are usually received May through December with the bulk of the
revenue sent from the County in June and September. About 98% of property tax revenues have been
received in the second quarter, which is expected. Sales taxes were budgeted about 4.5% higher for
fiscal year 201445 based on past trends and expected increases with the improving economic
conditions. As of the second quarter sales taxes are running at 53% of budget. Income taxes were
budgeted about 97o higher due to past trends and are running at about 697b of budget for the second
quarter. It is important to note that both sales taxes and income taxes are received approximately three
months after they are collected. At the end of the fiscal year the tax revenue accounts are adjusted to
reflect what was actually earned for the year. This means that what the City has collected during the
first quarter of fiscal year 201445 is actually earned during fiscal year 2013-14. Income taxes have also
been volatile over the last couple of years due to the state's financial position; at times the payments
were running four to five months behind instead of just the typical three months. For now the state is
back on track, but income taxes have repeatedly been brought to the table as a source of savings for the
state by limiting the amounts paid to local governments. Income tax revenues will be closely monitored
over the years in case this does occur.
Water and Sewer sales are ahead of the expected 50% of budget at 54%. Even with the cool and wet
summer it appears that revenues are meeting expectations, but they will be watched closely throughout
the year. Impact fees were budgeted low as new housing activity remains near stagnant, but are
running 120% of budget for the quarter. Impact fees are over budget due to the VA Clinic and a few
other current city residences that have hooked up to water and or sewer.
Licenses and permits revenues are at about 71% of budget for the second quarter. These revenues are
running higher than expected due to vehicle stickers, which are $160,000 of the budgeted amount and
are due June 30th. Reimbursement revenues are at about 153% of budget due to a reimbursement from
the State of Illinois for the Route 120/31 project. Grant revenue is at 222% of budget because the Jobs
Now program grant for July 1, 2014 — June 30, 2015 was received for the Motor Fuel Tax Fund and an
additional payment for this Jobs Now program was also made. A portion of this grant revenue will need
to be moved to FY15-16 at the end of the fiscal year. Interest income is falling short of the expected
quarterly results due to police pension investment transactions that have not been recorded as of this
report date. The interest income budgeted amount was also kept very low as the interest rates have not
rebounded.
Revenues by Fund (Refer to page 6)
General Fund revenues amount to 58% of the total revenues primarily coming from property taxes, sales
taxesI income taxes, and charges for services. As of the second quarter, general fund revenues are at
69% of budget, which is expected as almost all of property taxes have been received and parks and
revenue charges for services are higher during the summer months. Motor Fuel Tax Revenues are at
76% of budget due to the additional Jobs Now payment. The Tax Increment Fund revenues are at 85%
of budget due to property tax receipts received during the second quarter. Capital Improvements Fund
revenues are running at 83% because of the State of Illinois reimbursement for the Route 31/120
project. However, the developer contributions for the extension of Knox Drive have not been received
yet. Police pension revenues are at 69% of budget due to employer contributions which are property
tax receipts and almost all of total receipts have been received. All other funds' revenues are running
around the expected 50% for the quarter.
Page 2 of 8
Expenditure by Type (Refer to page 7)
Total expenditures for the quarter were at 497o which highlights the diligence of city departments to
keep expenses low throughout the entire year. Salaries represent 22% of the total expenditure budget
and are only at 46% of the budgeted amount. Overtime budgets are being closely monitored and
seasonal staff is through the summer season where most of the funds are spent. Benefit expenditures
are at 62% of the budgeted amount due to the city's police pension contributions being at 50% of the
budgeted amount. Police pension contributions are equal to the property tax receipts with the majority
of the collections in June and September. Contractual expenses are over the expected 50% due to the
payment for the Riverwalk that will be reimbursed by the Riverwalk Foundation.
Other expenses are slightly higher than expected for the quarter at 57%. The special events expense
account is at 87% of budget for the year due to most of the special events occurring during the summer
months. Also, the Tax Increment Fund administrative expense account is over the quarterly budgeted
amount due to paying all of the property tax increment to 1110 N. Green Street and Chain O'Lakes
Brewing Company per the agreements. Debt service expenses are only at 13% of the budgeted amount
as principal payments on bonds are due in December for most of the bonds.
Expenditure by Fund (Refer to page 8)
The total for all of the funds are running at 49% of the budgeted amount, but a few funds are over the
expected 50% budget amount for the second quarter. The Tax Increment Fund is at 130% due to all of
the property tax increment being paid as well as the Phase 2 Riverwalk payments. The Capital
Improvements Funds is at 84% due to payments for the streets projects. The Capital Equipment Fund is
at 82%. Payments for the financial and CED software have been made as well as the purchase of the
stump grinder and police vehicles and equipment. The Employee Insurance Fund is at 51% of budget
because seven months of insurance premiums have been paid because the City is required to pay one
month in advance. A correction to the expense account is made at the end of the fiscal year to ensure
only twelve payments are recorded during the current fiscal year. The Risk Management Fund is at 80%
of budget because 100% of the McHenry County Municipal Risk Management Agency (MCMRMA)
premium has been paid. The Police Pension Fund is at 56% due to an officer leaving and employee and
employer contributions were transferred to the officer's new pension fund.
Upcoming Quarters
In summary, the City continues to be in a stable, fiscally conservative, financial position. Due diligence
by all departments will be necessary to ensure this trend continues. Over the next few quarters,
management will closely watch the water/sewer fund to see if adjustments need to be made for this
fiscal year or next fiscal year to ensure positive results. A budget amendment will have to be brought to
council for the Gary Lang Sales Tax Incentive as the original budgeted amount of $215,000 will be
City of McHenry
Revenues & Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2014 - April 30, 2015
Budget Vs. Actual -Revenues &Expenditures
Net
Revenues
Fund
FY14-15 Budget
2nd Quarter 14-15
Actual
% of Budget
General
181878,352
13,067,567
69.2%
Tourism
130,050
101 T205
77.8 %
Pageant
3,550
21203
62.1
%
Band
15,000
71501
50.0%
Civil Defense
51000
21500
50.0%
Alarm Board
153,000
53,938
35.3%
Audit
37,759
31,803
84.2%
Annexation
58,200
69,614
119.6%
Motor Fuel Tax
816,606
616,938
75.5%
Developer Donations
133,690
173,241
129.6%
TIF
401,000
341,894
85.3%
Debt Service
19520,212
740,304
48.7%
Recreation Center
21000
464
23.2%
Special Service Area #1A
0.0%
Special
Service Area #4
16,847
16,847
100.0%
Capital
Improvements
822,600
685,905
83.4%
Capital
Eui ment
277,825
138,969
50.0%
Water/Sewer
51438,333
2,954,269
54.3%
Capital
Development
122,000
131,726
108.0%
Utility Improvements
16,847
10,747
63.8%
Marina
519500
15,207
29.5%
Employee
Insurance
2,557,515
1,3021373
50.9%
Risk
Management
778,000
377,075
48.5 %
InformationTechnology
427,597
213,810
50.0%
McHenry
Area Character Counts
29700
Flex
80,000
43,207
54.0%
Developmental Escrow
500
32,713
6542.7 %
Retained Personnel
40,000
37,301
93.3%
Revolving Loan
2,050
4
0.2%
Police Pension
21135,577
1,471,244
68.9%
Total
34*921,610
22,643,269
64.8%
Income/ Loss
Fund
FY14-15 Budget
2nd Quarter14-15
Actual
% of Budget
General
20,359
31295,908
16188.9%
Tourism
35,050
51,705
147.5%
Pageant
11129)
Band
(51457)
Civil Defense
11800
41167
(231.5%)
Alarm Board
108,000
14,642
13.6 %
Audit
2,049
31907
190.7%)
Annexation
13,200
43,438
329.1 %
Motor Fuel
Tax
872,354
361,866
41.5%)
Developer
Donations
216,700
667733
30.8
TIF
65,550
93,734
(143.0%)
Debt Service
38,138
586,709
1538.4%
Recreation Center
548,000
(116,876)
21.3%
Special
Service Area #1A
Special Service Area #4
81424
Capital
Improvements
(1097500)
(64,676
59.1 %
Capital
Equipment
89,304
Water/Sewer
(11066,771)
545,082
51.1%)
Capital Development
122,000
131,726
108.0%
Utility Improvements
1/5779611
11222,790)
77.5 %
Marina
51500
(12,869)
(234.0%
Employee
Insurance
61918
11983
28.7%
Risk Management
100,665
162,092
(161.0%
Information Technology
43,605
McHenry
Area Character Counts
140
Flex
21,356
Developmental Escrow
75,500
32,713
43.30o
Retained Personnel
6,131
Revolving Loan
29050
4
0.2 %
Police
Pension
334,652
4659951
139.2%
Total
3,686,781
3,888,851
105.5%
Ex enditures
FY14-15 Budget
2nd Quarter14-
15 Actual
% of
Budget
189857,993
91771,660
51.8%
95,000
499500
52.1 %
31550
39332
93.9%
15,000
129958
86.4%
3,200
61668
208.4
45,000
39,296
87.3 %
35,710
35,710
100.0%
45,000
26,176
58.2%
11688,960
255,072
15.1 %
350,390
106,508
30.4%
335,450
435,628
129.9%
10558,350
153,595
9.9%
550,000
117,340
0.0%
0.0 %
16,847
8,424
50.00%
932,100
750,580
80.5%
277,825
228,273
82.2%
6,505,104
21409,187
37.0%
115949458
1,233,538
77.4%
46,000
28,076
61.0%
2,550,597
11300,391
51.0 %
677,335
539,167
79.6%
4277597
170,205
39.8 %
2,560
80,000
219851
27.3%
761000
1 0.0%
40,000
43,432
108.6
0.0 %
1*800,925
1,005,293
55.8%
38,608,391
18,754,418
48.6 %
City of McHenry
Revenues & Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2014 -April 30, 2015
Revenues by Type
Revenues
FY14-15 Budget
2nd Quarter 14-15
Actual
% of
Budget
% of Total
roperoperty Taxes
5,593.456
5,459,957
97.6%
24.1 %
Sales Taxes
8,306.503
4,371,300
52.6%
19.3%
Income Taxes
21209,000
11514,787
68.6 %
6.7 %
Other Taxes
1,396,306
748,043
53.6%
3.3%
Water & Sewer Sales
5,163,085
2,806,790
54.4 %
12.4%
Im act Fees
2561540
306,454
119.5 %
1,4%
Fines and Fees
6451700
335,641
52.0 %
1.5 %
Licenses and Permits
420,024
298,675
71.1 %
1.3 %
Reimbursements
412,630
629,773
152.6 %
2.8%
Char es for Services
51002,551
21672,953
53.4 %
11.8 %
Grants
120,000
266,130
221.8 %
1.2 %
Interest
Income
496,850
8,675
1.7%
0.0%
Other
Revenues
4,898,965
3,224,091
65.8%
14.2%
Total
34,921,610
22,643,269
64.8%
100.0%
Revenues by Type
14.2
■Property Taxes
■Sales Taxes
■Income Taxes
■ Other Taxes
■ Water & Sewer Sales
■Impact Fees
■ Fines and Fees
■ Licenses and Permits
■ Reimbursements
■Charges for Services
Grants
■Interest Income
Other Revenues
Page 5 of 8
Ciiy of McHenry
Revenues &Expenditures
Budget vs. Actual
� Quarterly Repoli
May 1, 2014 -April 30, 2015
Revenues by Fund
Fund
FY14-15 Budget
2nd Quarter 14-15
Actual
% of
Budget
% of Total
General
18,878,352
13,067,567
69.2°h
57.7%
Motor Fuel Tax
816,606
616,938
75.5%
2.7
TaxlncrementFinancing
401,000
341,894
85.3%
1.5%
Debt Service
1,520,212
740,304
48.7%
3.3
Ca ital
Im rovements
822,600
685,896
83.4°h
3.0%
Ca ital E ui ment
277,825
138,969
50.0°h
0.6%
Water/Sewer
5,628,680
3,111,949
55.3°h
13.7%
Em loyeelnsurance
2,557,515
1,302,373
50.9%
5.8%
Risk Management
778,000
377,075
48.5 %
1.7
InformationTechnolog
427,597
' 213,810
50.0%
0.9%
Police Pension
2,135,577
1,471,244
68.9%
6.5%
All Other Funds
677,646
575,249
84.9%
2.5
Total
34,921,610
22,643,269
64.8%
100.0%
Revenues by Fund
1a,000,000
12,000,000
10,000,000
81000,000
6,000,000
4,0001000 ■ Revenues by Fund
2,000,000
w 12 ° m -o
E E w E o
w m c a
o LL o w w w r
n w c
` N 6 2 H Y
U E E
X U w
F-
Page 6 of 8
Ciry of McHenry
j Revenues &Expenditures
Budget vs. Actual
Quarterly Report I
May 1, 2014 -April 30, 2015 I
Expenditures by Type
Ex enditures
FY13-14 Budget
2nd Quarter 14-1'5
Actual
% of
Budget
% of Total
Salaries
10,447,942
4,793,794
45.9
%
25.6%
Benefits
5,137,611
3,184,932
62.0%
17.0%
Contractual
3,317,755
1,920,953
57.9%
10.2%
Su lies
1,690,010
706,078
41.8%
3.8%
ether
5,588,532
3,168,669
56.7%
16.9%
Debt Service'
2,144,248
282,907
13.2 %
1.5
Ca ital
6,085,409
2,656,894
43.7 %
14.2%
Transfers
4,196,884
2,040,192
48.6%
10.9%
38,608,391
18,754,418
48.6%
100.0%
11% Fxnanrliturac by TVnP
14
1%
26%
■Salaries
■ Benefits
■u Contractual
®Supplies
�� Other
�i Debt Service
Capital
7%
Transfers
Page 7 of 8
City of McHenry
Revenues &Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2014 -April 30, 2015
Expenditures by Fund
Fund
FY14-15 Budget
2nd Quarter 14-15
Actual
% of
Budget
% of Total
General
18,857,993
91771,660
51.8%
52.1 %
MotorFuel Tax
11688,960
255,072
15.1%
1.4%
Tax Increment Financing
335,450
435,628
129.9%
2.3 %
Debt Service
12558,350
1531595
9.9%
0.8%
Ca italImprovements
891,600
7501580
84.2%
4.0%
Ca ital Equipment
277,825
228,273
82.2%
1.2 %
Water/Sewer
81145,562
3,670,800
45.1%
19.6%
Em
to eeInsurance
2,5501597
1,300,391
51.0%
6.9%
Risk Management
677,335
539,167
79.6%
2.9%
Information Technology
427,597
170,205
39.8 %
0.9 %
Police
Pension
1,800,925
11005,293
55.8%
5.4%
All Other Funds
11396,197
473,754
33.9%
2.5%
Total
38,608,391
1 18,754,418
1 48.6%
100.0 %
Expenditures by Fund
20,000,000
1%000,000
16,000,000
14,000,000
12,000,000
10,000,000
81000,000 ■ Expenditures by Fund
6,000,000
41000,000
2,000,000
46 \'�a+ �`c� `°e ec�s ec; s`e� ac�a aces`°c
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DATE 12/01/2014 08:08 AM
CITY OF MCHENRY
PAGE 1
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR
NAME - INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-'---------- - " - '-----------------
-------'-'--'-- - ----------- ---------------- --......
------- - --'--'.............
- " ---------
14110655 100 45 164B9
1000BULBS.COM M69608SUPPLIES
12/01/14 O
112114
149.09
100645,6110
1411 112114 GLJ8832
149.09
112114
14110656 610 00
610,00.5980
14110657 100 33
100.33.5370
14110658 510 32
510.32.5370
14110659 100 33
100,33,5370
14110661 510 32
S10.32.6110
14110662 510 32
. 510.32.6110
14110663 510 32
510.32.6110
14110664 510 32
510.32.6110
14110665 51D 32
510.32.6110
14110667 100 33
100.33.6110
14110660 100 45
100.45.4510
14110666 510 32
510,32.5380
14110874 XXXXX XXXXX
100.01.5320
100.02,5320
100.04.5320
100,22,5320
100430,5320
100.33.5320
100.03.5320
100.41.5320
100,44.5320
100.46.5320
100.47.5320
1077 ACE TOWING & RECOVERY TOWING SERVICES
1411 112114 GLJ8832
1108 ADAMS ENTERPRISES INC, R 7456545UPPLIES
1411 112114 GLJ8832
1106 ADAMS ENTERPRISES INC, R 745260SUPPLIES
1411 112114 GLJ8832
1106 ADAMS ENTERPRISES INC, R 744978SUPPLIES
1411 112114 GLJ8832
1258 AIRGAS SAFETY INC 9032961929SUPPLIES
1411 112114 GLJB832
1258 AIRGAS, SAFETY INC 9033254281SUPPLIES
1411 112114 GLJ8832
1258 AIRGAS SAFETY INC 9033194155SUPPLIES
1411 112114 GLJ8832
1258 AIRGAS SAFETY INC 9032820936SUPPLTES
1411 112114 GLJ8832
1258 AIRGAS SAFETY INC 9032820935SUPPLIES
1411 112114 GLJ8832
1389 ALEXANDER EQUIPMENT COMP 107680SUPPLIES
1411 112114 GLJ8832
1632 ARAMARK 15987634 EMPLOYEE UNIFORMS
1411 112114 GLJ8832
1645 ARIES INDUSTRIES INC 341415REPAIRS/MAINT
1411 112114 GLJ8832
1450 AT&T
11/1612/15PR2 PHONE LINES
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ6857
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ8857
1411
112514
GLJ8857
12/O1/14 O 112114
400,00 112114
12/O1/14 O 112114
78.30 112114
12/01/14 0 112114
10.20 112114
12f01/14 O 112114
243.88 112114
12/Ol/14 O 112114
319,93 112114
12/Ol/14 O 112114
154.79 112114
12/O1/14 O 112114
164.10 112114
12/Ol/14 O 112114
177.68 112114
12/O1/14 O 112114
123 .40 112114
12/O1/14 O 112114
239,40 112114
12/O1/14 O 112114
96.74 112114
12/O1/14 0 112114
3570.95 112114
12/O1/14 O
112514
103 .'15
112514
38.90
112514
45.39
112514
252.88
112514
38.90
112514
12.97
112514
84.29
112514
38.90
112514
6,48
112514
12.97
112514
6.49
112514
400.00
78.30
243.88
319.93
154.79
164.10
177.68
123.40
239.40
96.74
3,570.95
667.86
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 2
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM $ FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATE➢
INVENTORY it LOC UNIT COSTS PROJECT B CODE
620.00.51lO 1411 112514 GLJ8857 25.94 112514
14110875
100
XXXXX
1450 AT&T
11/1612/15ALARM CIRCUITS
100,43,5320
1411
112514
GLJ8857
100.45.5320
1411
112514
GLJ8857
14110668
100
XXXXX
1452 AT&T LONG DISTANCE
LONG DISTANCE
100.01.5320
1411
112114
GLJ8832
100,22,5320
1411
112114
GLJ8832
100,33.5320
1411
112114
GLJ8832
100.41,5320
1411
112114
GLJ8832
100,45,5320
1411
112114
GLJ8832
14110669
510
32
1452 AT&T LONG DISTANCE
LONG DISTANCE
510,32,5320
1411
112114
GLJ8832
14110670
100
22
1738 AUTO TECH CENTERS
INC
258218SUPPLIES
100.22.5370
1411
112114
GLJ8832
14110872
100
33
2006 BAKER & SON CO, PETER
34492MB MATERIALS
100,33.6110
1411 112514
GLJ8854
14110873 510 31 2D06 BAKER & SON CO, PETER 34492MH MATERIALS
510.31.6110 1411 112514 GLJ8854
14110674
510
XXXXX
2035 HAXTER & WOODMAN
0176770 GIS MAINTENANCE
510.31.5110
1411
112114 GLJ8832
510.32.5110
1411
112114 GLJ8832
12/O1/14 O 112514
277.80 112514
212.68 112514
12/O1/14 0
112114
139.50
112114
1.44
112114
.39
112114
.87
112114
1.33
112114
12/O1/14 O 112114
1.12 112114
12/O1/14 O 112114
229.54 112114
12/Ol/14 O 112514
3907.73 112514
12/01/14 0 112514
971.46 112514
12/O1/14 O 112114
913.75 112114
5000.00 112114
19110675
100
XXXXX
2389 HLACKSTONE LANDSCAPE INC
2014E03773LANDSCAPE
MAIN SERV 11/2010 12/O1/14 O
112114
100.45.5110
100.33.5110
1411 112114
1411 112114
GLJ8832
GLJ8832
1013.25
467.00
112114
112114
14110676
510
XXXXX
2389 HLACKSTONE LANDSCAPE INC
2014E03773LANDSCA2E MAINT SERVICES
510.31.511D
1411 112114
GLJ8832
14110671 100 22
100.22.5370
14110677 100 22
100.22,5370
14110678 100 22
100.22.5370
14110679 100 22
100,22.5370
2765 BUSS FORD SALES 5014676 SUPPLIES
1411 112114 GLJ8832
2765 BUSS FORD SALES 5014831 SUPPLIES
1411 112114 GLJ8832
2765 SUSS FORD SALES 5014083 SUPPLIES
1411 112114 GLJ8832
2765 BUSS FORD SALES 5014866 SUPPLIES
1411 112114 GLJ8832
12/O1/14 O 112114
375.00 112114
382.00 112114
12/O1/14 O 112114
94.62 112114
12/O1/14 O 112114
25.02 112114
12/O1/14 O 112114
342.78 112114
12/O1/14 O 112114
19.71 112114
14110876 100 41 2999 CARMICHAEL CONSTRUCTION 4982 COMMUNITY SIGN - FINAL 12/O1/14 O 112514
100.41.8800 1411 112514 GLJ8857 43248.96 112514
143.53
229.54
3,907.73
971.46
5, 913.75
1,480.25
757.00
94.62
25.02
342.78
43,248.96
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 3
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT it CODE
14110680 100 O1 3157 CENTEGRA OCCUPATIONAL HE 143069MEDICAL SERVICES 12/O1/14 O 112114 110.00
100.01.5110 1411 112114 GLJ8832 - 110.00 112114
14110681 100 01 3157 CENTEGRA OCCUPATIONAL HE 142395MEDICAL SERVICES 12/01/14 0 112114 175.75
100,01,5110 1411 112114 GLJ8832 175.75 112114
14110682 100 22 3397 CLESEN, NICHOLAS - UNIFORM ALLOWANCE 12/01/14 O 112114 266.04
100.22.4510 1411 112114 GLJ8832 266.04 112114
14110683 100 22 3515 COLLEGE OF DUPAGE-ACCTS 5296 TRAINING 12/01/14 O 112114 295.00
100,2245430 1411 112114 GLJ8832 295.00 112114
14110877 100 33 3531 COMED 10/2311/20UTILITIES 12/01/14 0 112514 273.30
100,33,5520 1411 112514 GLJ8857 273.30 112514
14110878 510 31 3531 COMED 10/2311/20UTILITIES 12/01/14 0 112514 50.61
510,31,5510 1411 112514 GLJ8857 50.61 112514
14110879 100 al 3531 COMED 10/231120 UTILITIES 12/01/14 O 112514 97.72
100,01,5510 1411 112514 GLJ8857 97.72 112514
14110880 510 XXXXX 3531 COMED 10/2311/20UTILITIES 12/01/14 0 112514 193,24
510,31,5510 1411 112514 GLJ8857 41.45 112514
510.32.5510 1411 112514 GLJ8857 151.79 112514
14110881 510 XXXXX 3565 CONSTELLATION NEWENERGY 9/25/10/22UTILITIES - 12/01/14 0 112514 25,135.98
510.31.5510 1411 112514 GLJ8857 3792,01 112514
510632,5510 1411 112514 GLJ8857 21343.97 112514
14110684 100 22 3554 COPY -RITE INC RECORDS SERVICES 12/01/14 0 112114 60.84
100,22,5110 1411 112114 GLJ8832 60.84 112114
14110685 100 01 3634 CRESCENT ELECTRIC SUPPLY 1122601830SUPPLIES 12/01/14 0 112114 319.68
100.01.6110 1411 112114 GLJ8832 319.68 112114
14110900 620 00 4144 DELL MARKETING LP XJKJ5CXP7 SUPPLIES 12/01/14 O 112514 891.23
620,00.6270 1411 112514 GLJ8857 891.23 112514
14110882 100 XXXXX 4291 DIRECT ENERGY BUSINESS 10/211119 UTILITIES 12/01/14 0 112514 118.47
100,33.5520 1411 112514 GLJ8857 86.89 112514
100.45.5510 1411 112514 GLJ8857 31.58 112514
14110686 620 00 4530 DOCUMENT IMAGING DIMENSI 250090SUPPLIES 12/01/14 0 112114 228.00
620.00.6210 1411 112114 GLJ8832 228.00 112114
14110697 100 01 4760 DURA WAX COMPANY INC, TH 374582SUPPLIES 12/01/14 0 112114 15.95
100.01.6110 1411 112114 GLJ8832 15.95 112114
14110688 100 01 4760 DURA WAX COMPANY INC, TH 374526SUPPLIES 12/01/14 O 112114 58.75
100,01,6110 1411 112114 GLJ8832 58.75 112114
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 4
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY LOC UNIT COSTS PROJECT # CODE
14110689 100
33
5107
ED'S RENTAL & SALES INC 119895-1 SUPPLIES
12/O1/14 O
112114
99.90
100,33.6110
1411 112114 GLJ8832
99,90
112114
14110884 100
45
5389
ELECTRONIC ENTRY SYSTEMS 201405234 SUPPLIES
12/01/14 O
112514
611,72
100,45*6110
1411 112514 GLJ8857
611,72
112514
14110690 100
22
6026
FAMILY TAILOR SHOP 488050UNIFORM ALLOWANCE
12/01/14 0
112114
19,00
100,22,4510
1411 112114 GLJ8832
19,00
112114
14110691 510
32
6030
FASTENAL ILMCH11587SUPPLIES
12/01/14 O
112114
40,13
510.32*6110
1411 112114 GLJ8833
40,13
112114
14110692 400
00
6170
FGM ARCHITECTS 141800.014MCHENRY REC CENTER
12/01/14 O
112114
68, 990,52
400.00,8200
1411 112114 GLJ8833
68990*52
112114
14110693 100
22
6281
FIRST AMERICAN BANK, CONTRACTUAL SERVICES
12/01/14 O
112114
44,18
100,22.5110
1411 112114 GLJ8833
44,18
112114
14110694 100
33
6293
FISCHER BROS FRESH 4455 MATERIALS
12/01/14 O
112114
650,50
100.33.6110
1411 112114 GLJ8833
650.50
112114
14110695 100
33
6293
FISCHER BROS FRESH 4477 MATERIALS
12/01/14 O
112114
713,50
100,33,6110
1411 112114 GLJ8833
713,50
112114
14110696 100
33
6293
FISCHER BROS FRESH 4393 MATERIALS
12/01/14 O
112114
518.00
100.33,6110
1411 112114 GLJ8833
518000
112114
14110697 100
33
6293
FISCHER BROS FRESH 4413 MATERIALS
12/01/14 0
112114
462,00
100,33.6110
1411 112114 GLJ6833
462,00
112114
14110698 100
33
6559
FOXCROFT MEADOWS INC 41849 MATERIALS
12/01/14 O
112114
288,00
100,33.6110
1411 112114 GLJ8833
288,00
112114
14110699 100
45
6559
FOXCROFT MEADOWS INC 41747 MATERIALS
12/01/14 0
112114
108000
100,45.6110
1411 112114 GLJ8833
108,00
112114
14110700 100
45
6559
FOXCROFT MEADOWS INC 41795 MATERIALS
12/01/14 O
112114
171,00
100,45.6110
1411 112114 GLJ8833
171,00
112114
14110701 100
45
6559
FOXCROFT MEADOWS INC 41782 MATERIALS
12/01/14 0
112114
240,00
100,45,6110
1411 112114 GLJ8833
240.00
112114
14110702 100
45
6559
FOXCROFT MEADOWS INC CM63780 MATERIALS
12/01/14 0
112114
12,00-
100.45.6110
1411 112114 GLJ8833
12v00CR 112114
14110703 620
00
6780
FUTURE LINK OF ILLINOIS 53214 INSTAGATE RENTAL
12/01/14 0
112114
510,00
620,00.5110
1411 112114 GLJ8833
510,00
112114
14110704 620
00
6780
FUTURE LINK OF ILLINOIS 53221 ENDPOINT
12/01/14 O
112114
470,45
620,00,5110
1411 112114 GLJ8833
470,45
112114
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL ➢ESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT It CODE
14110983 100 47 7001 GAIAM AMERICAS INC 100160241 SUPPLIES 12/01/14 0 112514 151,01
100,47.6110 1411 11253.4 GLJ8857 151,01 112514
14110705 100 22 7007 GALLS LLC 002667205 EMPLOYEE UNIFORMS 12/01/14 0 112414 52694
100,22,4510 1411 112414 GLJ8834 52,94 112414
14110706 100 00 7633 GLEN GALIS CONCRETE INC PWB REFUND 12/01/14 O 112414 1,500.00
100.00.3410 1411 112414 GLJ8834 1500600 112414
14110707 100 33 7633 GRAINGER 9585548697SUPPLIES 12/01/14 O 112414 108.15
100433,5370 1411 112414 GLJ8834 108,15 112414
14110708 100 33 7645 GROWER EQUIPMENT & SUPPL 56560 SUPPLIES 12/01/14 O 112414 59.14
100.33.5370 1411 112414 GLJ8834 59,14 112414
14110709 100 45 8020 HARPER, MICHAEL CLOTHING ALLOW REIMB 12/01/14 O 112414 450,00
100,45,4510 1411 112414 GLJ8834 450.00 112414
14110710 510 32 8042 HAWKINS INC 3663054 RISUPPLIES 12/01/14 0 112414 812.23
510.32.6110 1411 112414 GLJ8834 812,23 112414
14110711 510 31 8042 HAWKINS INC 3663462RI SUPPLIES 12/01/14 O 112414 2/281405
510,31,6110 1411 112414 GLJ8834 2281,05 112414
14110885 510 32 15013 H➢ SUPPLY WATERWORKS D234628 REPAIRS 12'/01/14 0 112514 1,033400
510,32.5375 1411 112514 GLJ8857 1033.00 112514
14110886 100 45 8558 HOUFF COMPANY, THE ROY 200640277 SUPPLIES 12/01/14 O 112514 373,60
100.4546110 1411 112514 GLJ8857 373,60 112514
14110712 100 33 8650 HRGREEN 95104 WARRANT STUDY CL & DARTMOOR 12/01/14 0 112414 600.00
100.33,5110 1411 112414 GLJ8834 600400 112414
14110713 270 00 8650 HRGREEN 95118 BULL VALLEY @ CURRAN 12/01/14 0 112414 10,183.50
270.00.8600 1411 112414 GLJ8834 10183,50 112414
270-BVCURRAN
14110714 440 00 8650 HRGREEN 95112 KNOX DRIVE EXT 12/01/14 O 112414 2,314.00
440.00,8600 1411 112414 GLJ8834 2314,00 112414
440-KNOXDR
14110715 580 32 8650 HRGREEN 92087 FPA NPDES PERMITTING 12/01/14 O 112414 19,000400
580.32.8500 1411 112414 GLJ8834 19000400 112414
580-SEWERCONS
14110716 580 32 8650 HRGREEN 92095 CWWTP ELECTRIC IMPROVE 12/01/14 O 112414 61835,00
580.32,8500 1411 112414 GLJ8834 6835.00 112414
580-CWWTP
14110717 580 32 8650 HRGREEN 92096 SWWTP CHLOR CONT GATE REPLACE 12/01/14 0 112414 4,831.25
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 6
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # - CODE
580.32,8500
1411 112414 GLJ8834 4831.25 112414
580-SWWTP
14110718 740 00 8650 HRGREEN - 95103 WHITE OAKS REVIEW 12/01/14 O 112414 249.50
RETAINED PERSONNEL
740.00.5220 1411 112414 GLJ8834 249.50 112414
14110719 740 00 8650 HRGREEN 95110 BATTERY STOR SITE 12/O1/14 0 112414 1,967.00
RETAINED PERSONNEL
740,00,5220 1411 112414 GLJ8834 1967,00 112414
14110720 740 00 8650 HRGREEN 95108 VA CLINIC 12/01/14 O 112414 1,694.00
RETAINED PERSONNEL
740.00.5220 1411 112414 GLJ8834 1694.00 112414
14110721 740 00 8650 HRGREEN 95111 PATRIOT ESATTES 2014 12/O1/14 0 112414 924.00
740,00,5220 1411 112414 GLJ8834 924.00 112414
14110722 100 22 9391 ILLINOIS DIRECTOR OF 6/15-7/12 UNEMPLOYMENT PAYMENTS 12/01/14 O 112414 2,276.00
100.22.4020 1411 112414 GLJ8834 2276.00 112414
14110724 610 00 10151 JETTS HEATING & AIR INC 30522 FURNACE MAINT 12/01/14 O 112414 473.00
610,00.5960 1411 112414 GLJ8834 473.00 112414
14110725 100 22 10531 JONES, JOHN UNIFORM ALLOWANCE 12/01/14 O 112414 204.24
100.22,4510 1411 112414 GLJ8834 204.24 112414
14110726 100 47 11029 KARKI, STEVE 10/6-10/27PARKS PROGRAM INSTRUCTOR 12/01/14 O 112414 84.00
100.47.5110 1411 112414 GLJ8834 84.00 112414
14110727 100 33 11286 KIMBALL MIDWEST 3799601 SUPPLIES 12/01/14 O 112414 300.13
100,3345370 1411 112414 GLJ8834 300.13 112414
14110728 510 32 11286 KIMBALL MIDWEST 3825310 SUPPLIES 12/01/14 O 112414 777.09
510,32.5370 1411 112414 GLJ8834 777.09 112414
14110729 100 33 11286 KIMBALL MIDWEST 3838475 SUPPLIES 12/01/14 0 112414 289.05
100.33.5370 1411 112414 GLJ8834 289.05 112414
14110731 100 33 11286 KIMBALL MIDWEST 386205S SUPPLIES 12/01/14 0 112414 382.26
100,33,5370 1411 112414 GLJ8634 382.26 112414
14110732 100 33 11286 KIMBALL MIDWEST 3876460 SUPPLIES 12/01/14 0 112414 521.96
100,33,5370 1411 112414 GLJ8834 521.96 112414
14110733 100 33 11286 KIMBALL MIDWEST 38BB718 SUPPLIES 12/01/14 O 112414 310.89
100,33,5370 1411 112414 GLJ8834 327.73 112414
100.33.5370 1411 112414 GLJ8834 EARLY PAY DISCOUNT 16.84CR 112414
14110734 100 01 11301 KIWANIS CLUB OF MCHENRY 615 DUES 12/01/14 0 112414 60.00
100,01,5410 1411 112414 GLJ8834 60.00 112414
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
14110735 100
45
12014
LAMZ, TYLER CLOTHING ALLOW REIMB
12/O1/14 O
112414
210,31
100.45.4510
1411 112414 GLJ8834
210.31
112414
14110736 100
41
12017
LANG-CADILLAC-BUICK-GMC 114869SUPPLIES
12/01/14 0
112414
38.09
100,41.5370
1411 112414 GLJ8834
38.09
112414
14110737 100
22
12017
LANG -CADILLAC-BUICK-GMC 114700SUPPLIES
12/01/14 0
112414
99.84
100,22,5370
1411 112414 GLJ8834
99,84
112414
14110901 100
22
12017
LANG-CADILLAC-BUICK-GMC 10/2014 CREDIT - SUPPLIES
12/01/14 O
112514
86.86-
100.22.5370
1411 112514 GLJ8858
86.86CR
112514
14110738 510
32
12021
LANGE, MICHAEL CLOTHING ALLOW REIM
12/01/14 0
112414
107.99
510.32.4510
1411 112414 GLJ8834
107.99
112414
14110739 100
22
1074
LEXISNEXIS 1236684201PHONES PLUS SEARCHES
12/01/14 0
112414
120.50
10042245110
1411 112414 GLJ8834
120.50
112414
14110740 100
47
12283
LIFEGUARD STORE INC, THE 241683SUPPLIES
12/01/14 0
112414
93.13
100.47,6110
1411 112414 GLJ8834
93,13
112414
14110741 740
00
7
LOITERMAN, JONATHAN B RETAIN PERSON ACCT REFUND
12/01/14 0
112414
500.00
740.00.6960
1411 112414 GLJ8834 _
500.00
112414
14110774 100
01
14067
MCANDREWS PC, THE LAW OF 11/1-11/30TRAFFIC & ORD VIOLATIONS
12/01/14 0
112414
51175,00
100401,5230
1411 112414 GLJ8838
5175,00
112414
14110887 100
XXXXX
14068
MCAULIFF & SE ROW PC 11/2014 ADJUDICATION LAW JUDGE
12/01/14 0
112514
412.50
100,2245110
100,03,5110
1411 112514 GLJ8857
1411 112514 GLJ8857
371.25
41.25
112514
112514
14110775 100
47
14066
MCCAFFERTY, CHARITY TRAINING REIMB
12/01/14 0
112414
130.00
100.47.5430
1411 112414 GLJ8838
130.00
112414
14110776 100
33
14069
MCCANN INDUSTRIES INC 11035883 SUPPLIES
12/01/14 0
112414
359.50
100.33.5370
1411 112414 GLJ8838
359.50
112414
14110902 100
33
14069
MCCANN INDUSTRIES INC 11035006 CREDIT SUPPLIES
12/01/14 O
112614
10.00-
100.33.5370
1411 112614 GLJ8859
10.00CR 112614
14110777 510
32
14246
MCHENRY ANALYTICAL WATER 316009NITROGEN TESTING
12/01/14 0
112414
60.00
510.32.6110
1411 112414 GLJ8838
60.00
112414
14110778 510
31
14246
MCHENRY ANALYTICAL WATER 1405684 DRINKING WATER SAMPLES
12/01/14 0
112414
390.00
510,31,5110
1411 112414 GLJ8838
390.00
112414
14110779 510
32
14246
MCHENRY ANALYTICAL WATER 315953NITROGEN TESTING
12/01/14 O
112414
60.00
510.32.6110
1411 112414 GLJ8838
60.00
112414
14110780 620
00
14258
MCHENRY COUNTY RECORDER 20141120161ST QTR LAREDO BILLING
12/01/14 0
112414
250.00
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 8
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK _
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED f
INVENTORY # LOC UNIT COSR'S PROJECT # CODE
------ --- - --------- ----------------;i
620,00,5110 1411 112414 GLJ8838 250.00 112414
14110781 100 33 14266 MCHENRY FIRESTONE 21090 SUPPLIES 12/01/14 0 112414 350.26
100.33,5370 1411 112414 GLJ8838 350.26 112414 f
14110782 100 45 14269 MCHENRY POWER EQUIPMENT 122650SUPPLIES 12/01/14 0 112414 249.99
100.45.6110 1411 112414 GLJ8838 249.99 112414 _
14110783 100 02 14278 MCHENRY SPECIALTIES 20141080 SUPPLIES 12/01/14 O 112414 90.00
100.02.6940 1411 112414 GLJ8838 90.00 112414
jf
1411078S 100 33 14285 MCHENRY TOWNSHIP ROAD DI PAINT STRIPING SERVICES 12/01/14 O 112414 8,541.20
100.33.5110 1411 112414 GLJ8838 B541.20 112414
14110786 510 32 14424 MCMASTER-CARR SUPPLY CO 17307 SUPPLIES 12/01/14 O 112414 82.05
510.32.6110 1411 112414 GLJ8838 82.05 112414
14110787 610 00 13140 MEADE INC 666785INSTALL LIGHT POLL' 12/01/14 0 112414 3,786.00
610,00,5980 1411 112414 GLJ8838 3786,00 112414 '!
14110672 510 31 13172 MEYER MATERIAL COMPANY 34492MB MATERIALS 12/01/14 V 112114 .00
14110673 100 33 13172 MEYER MATERIAL COMPANY 34492MB MATERIALS 12/01/14 V 112114 .00
14110788 510 31 13172 MEYER MATERIAL COMPANY 705301085 MATERIALS 12/01/14 0 112414 195.69
i
510,31,6110 1411 112414 GLJ8838 195.69 112414
14110789 100 45 13172 MEYER MATERIAL COMPANY 705312190 MATERIALS 12/01/14 O 112414 11116,97
100.45.6110 1411 112414 GLJ883B 1116,97 112414
14110790 510 31 13172 MEYER MATERIAL COMPANY 705293613 MATERIALS 12/01/14 O 112414 173.23
173.23 112414
510,31.6110 1411 112414 GLJ8838 'I
14110888 100 33 13172 MEYER MATERIAL COMPANY 705326877 MATERIALS 12/01/14 0 112514 84.55
100,3366110 1411 112514 GLJ8857 84.55 112514
14110791 100 33 13309 MID AMERICAN WATER OF WA 158407W SUPPLIES 12/01/14 0 112414 623.52
100,33.6110 1411 112414 GLJ8838 623.52 112414
14110792 510 32 13309 MID AMERICAN WATER OF WA 159208W SUPPLIES 12/01/14 O 112414 72.00
510.32.5375 1411 112414 GLJ8638 72.00 112414
14110889 510 32 13309 MID AMERICAN WATER OF WA 159442W SUPPLIES 12/01/14 O 112514 180.00
510432,5375 1411 112514 GLJ8857 180.00 112514
14110890 100 33 13309 MID AMERICAN WATER OF WA 159550W SUPPLIES 12/01/14 0 112514 110.00
100.33.6110 1411 112514 GLJ8857 110.00 112514
14110793 620 00 13274 MIDCO 288153PHONE INSTALLATION 12/01/14 0 112414 170.00
620.00.5320 1411 112414 GLJ8838 170.00 112414
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 9
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT
VENDOR NAME
INVOICE
DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD
DATE JOURNAL
DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC
UNIT COSTS
PROJECT # CODE
---------------------
14110784 100 22
13560 MOTOROLA SOLUTIONS
- STA 1583510271SUPPLIES
12/01/14 O
112414
80.00
100.22.6110
1411
112414 GLJ8838
80,00
112414
14110794
100
22
13560 MOTOROLA SOLUTIONS
- STA
1565592620STARCOM 21 NETWORK
100.22.5320
1411
112414
GLJ8838
14110795
100
XXXXX 15545 NICOR GAS
10/14-11/lUTILITIES
100.42.5510
1411
112414
GLJ8838
100.01.5510
1411
112414
GLJ8838
100,45,5510
1411
112414
GLJ8838
14110796
510
32 15545 NICOR GAS
10/1411/12UTILITIES
510,32.5510
1411
112414
GLJ8838
510.32.5510
1411
112414
GLJ8838
14110891
100
XXXXX 15545 NICOR GAS
10/1611/18UTILITIES
100,43,5510
1411
112514
GLJ8857
100.45.5510
1411
112514
GLJ6857
100,33.5515
1411
112514
GLJ8857
100.22.5510
1411
112514
GLJ8857
14110892 510 XXXXX
510.31.5510
510.32,5510
14110798 510 31
510.31.5430
14110797 100 22
100.22.5110
14110893 100 47
100.47.6110
15545 NICOR GAS 1D/1611/18UTILITIES
1411 112514 GLJ885'1
1411 112514 GLJ8857
15553 NORTH SUBURBAN WATER 11&12 2014MONTHLY MEETING
1411 112414 GLJ8838
15540 NORTHERN ILLINOIS
POLICE
9809 LANGUAGE
LINE 10/2014
1411
112414
GLJ8838
15521 NORTHERN ILLINOS WINTER MH2014SUPPLIES
1411 112514 GLJ8857
12/O1/14 O 112414
1822600 112414
12/Ol/14 O
112414
633.37
112414
2789,49
112414
81.61
112414
12/O1/14 O 112414
572.46 112414
1709,16 112414
12/O1/14 O
112514
79.86
112514
447.67
112514
642.89
112514
216.22
112514
12/O1/14 O 112514
232.15 112514
82.49 112514
12/Ol/14 O 112414
90.00 112414
12/O1/14 O 112414
43.20 112414
12/O1/14 O 112514
375.00 112514
14110894
100
03
15561 NWBOCA 2015
ANNUAL MEMBERSHIP
12/O1/14 0
112514
100.03.5410
1411 112514 GLJ8857
65.00
112514
14110799
510
32
16417 OLSSON ROOFING COMPNAY I 1404446
#3 FINAL BILLING ROOF REPAI
12/01/14 V
112414
14110802 510 32
510.32.8200
14110800 100 O1
100.01.5230
14110895 510 32
510.32.5375
16417 OLSSON ROOFING COMPNAY I 1404446 SWWTP - #3 FINAL BILLING
1411 112414 GLJ8838
16716 OTTOSEN BRITZ KELLY COOP 74832 LEGAL FEES
1411 112414 GLJ8838
17014 PARKSON CORPORATION AR15100999SUPPLIES
1411 112514 GLJ8857
12/01/14 O 112414
64817.90 112414
12/Ol/14 O 112414
550.00 112914
12/O1/14 0 112514
906.94 112514
14110803 100 33 2532 PETROLIANCE LLC 9551491 VEHICLE FUEL 12/O1/14 O 112414
100.33.6250 1411 112414 GLJ8838 1386.18 112414
1,a22.00
3,504.47
2,281.62
1,386.64
314.64
90.00
375,00
65.00
64,817.90
550.00
906.94
1,386.1H
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 10
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT CODE
14110804 100
03
2532
PETROLIANCE
LLC
9558040
VEHICLE
FUEL
12/O1/14 O
112414
20.74
100*03*6250
1411
112414 GLJB838
20.74
112414
14110805 100
03
2532
PETROLIANCE
LLC
9555044
VEHICLE
FUEL
12/01/14 0
112414
40,92
100,03.6250
1411
112414 GLJ8838
40,92
112414
14110806 100
33
2532
PETROLIANCE
LLC
9553402
VEHICLE
FUEL
12/01/14 0
112414
300,00
100433,6250
1411
112414 GLJ8838
300600
112414
14110807 510
32
2532
PETROLIANCE
LLC
9551488
VEHICLE
FUEL
12/01/14 0
112414
143,11
510,32*6250
1411
112414 GLJ8838
143.11
112414
14110808 510
31
2532
PETROLIANCE
LLC
9551489
VEHICLE
FUEL
12/01/14 0
112414
210,83
510.31.6250
1411
112414 GLJ8838
210,83
112414
1411OB09 100
22
2532
PETROLIANCE
LLC
9491213
VEHICLE
FUEL
12/01/14 0
112414
2178S,17
100,22,6250
1411
112414 GLJB838
2785.17
112414
14110810 100
22
2532
PETROLIANCE
LLC
9551492
VEHICLE
FUEL
12/01/14 0
112414
lt407,51
100,22.6250
1411
112414 GLJ8838
1407.51
112414
14110811 100
XXXXX
2532
PETROLIANCE
LLC
9555105
VEHICLE
FUEL
12/01/14 0
112414
93,47
100,0146250
100,03.6250
1411
1411
112414 GLJ8838
112414 GLJ8838
37,78
55.69
112414
112414
14110812 100
45
2532
PETROLIANCE
LLC
9555033
VEHICLE
FUEL
12/01/14 0
112414
65.70
100.45,6250
1411
112414 GLJ8838
65.70
112414
14110813 100
45
2532
PETROLIANCE
LLC
9555046
VEHICLE
FUEL
12/01/14 0
112414
174,53
100,45*6250
1411
112414 GLJ8838
174,53
112414
14110814 100
45
2532
PETROLIANCE
LLC
9558043
VEHICLE
FUEL
12/01/14 O
112414
278.69
100,45.6250
1411
112414 GLJ8838
278,69
112414
1411OBlS 100
22
2532
PETROLIANCE
LLC
9558045
VEHICLE
FUEL
12/01/14 0
112414
2,068,85
100,22,6250
1411
112414 GLJ8838
2068,85
112414
14110816 100
22
2532
PETROLIANCE
LLC
9555110
VEHICLE
FUEL
12/01/14 0
112414
2,082,34
100,22,6250
1411.
112414 GLJ8838
2082e34
112414
14110817 100
22
2532
PETROLIANCE
LLC
9555048
VEHICLE
FUEL
12/01/14 0
112414
11079*56
100,22,6250
1411
112414 GLJ8838
1079.56
112414
14110818 100
22
17154
PETTIBONE &
CO, P
F 31818 EMPLOYEE UNIFORMS
12/01/14 0
112414
34.99
100.22.4510
1411
112414 GLJ8838
34499
112414
14110819 100
22
17154
PETTIBONE &
CO, P
F 31909 EMPLOYEE UNIFORMS
12/01/14 0
112414
18.00
100.22.4510
1411
112414 GLJ8838
18.00
112414
14110820 100
22
17154
PETTIBONE &
CO, P
F 31915 SUPPLIES
12/01/14 0
112414
11050*42
DATE 12/01/2014 08:08 AM CITY OF MCHENRY
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION
INVENTORY # LOC UNIT COSTS PROJECT # CODE
100.22.6210
1411 112414 GLJ8838
PAGE 11
DATE STAT ACCR DT AMOUNT CHECK
AMOUNT ACCR DT LIQUIDATED
1050.42 112414
14110821 100 22 17154 PETTIBONE & CO, P F 31860 EMPLOYEE UNIFORMS 12 /Ol/14 O 112414 18.00
100,22,4510 1411 112414 GLJ8838 18.00 112414
14110822 100 45 19028 PITEL SEPTIC INC 11164 PORTABLE TOILET RENTAL 12/01/14 0 112414 450.00
10/25-11/25/14
100.45.5110 1411 112414 GLJ8838 450.00 112414
14110823 100 XXXXX 17295 PITNEY BOWES INC 538734POSTAGE METER SUPPLIES 12/01/14 0 112414 220,87
100.0165310 1411 112414 GLJ8838 31.56 112414
100,0245310 1411 112414 GLJ8838 31.56 112414
100.03.5310 1411 112414 GLJ8836 31.55 112414
100.04.5310 1411 112414 GLJ8838 31.55 112414
100.22,5310 1411 112414 GLJ8838 31,55 112414
100,30.5310 1411 112414 GLJ8838 31.55 112414
10044145310 1411 112414 GLJ8838 31.55 112414
14110824 510 XXXXX 17295 PITNEY BOWES INC 538734POSTAGE METER SUPPLIES 12/01/14 O 112414 63.10
510.31,5310 1411 112414 GLJ8838 31,55 112414
51043245310 1411 112414 GLJ8838 31,55 112414
14110825 100 46 17550 POSTMASTER MCHENRY IL SUPPLIES 12/01/14 O 112414 78,40
100,46.6920 1411 112414 GLJ8838 78,40 112414
14110826 100 XXXXX 19170 RESERVE ACCOUNT MAILING MACHINE POSTAGE 12/01/14 0 112414 648,78
100.01.5310 1411 112414 GLJ8838 9,60 112414
100,02,5310 1411 112414 GLJ8838 14,07 112414
100.03.5310 1411 112414 GLJ8838 75,50 112414
100,04.5310 1411 112414 GLJ8838 258.15 112414
100.22.5310 1411 112414 GLJ8838 178,73 112414
100430sS310 1411 112414 GLJ883B 1.67 112414
100,41,5310 1411 112414 GLJ8838 111.06 112414
14110827 510 31 19170 RESERVE ACCOUNT MAILING MACHINE POSTAGE 12/01/14 O 112414 335.73
510.31.5310 1411 112414 GLJ8838 335.73 112414
14110828 100 22 19176 REX 24/7 TOWING 2839 TOWING SERVICES 12/01/14 O 112414 40,00
100,22.5110 1411 112414 GLJ8838 40.00 112414
14110896 100 XXXXX 17158 ROBERTS, PATRICIA J 5/21-7/20 PARKS PROGRAM INSTRUCTOR 12/01/14 0 112514 480.00
100.42.5430 1411 112514 GLJ8857 212,00 112514
100,43,5430 1411 112514 GLJ8857 184,00 112514
100,46,5430 1411 112514 GLJ8857 42,00 112514
100.47.5430 1411 112514 GLJ8657 42.00 112514
14110843 100 01 20150 SECRETARY OF STATE CONF PLATE RENEWALS 12/01/14 0 112414 202,00
100.01.6940 1411 112414 GLJOS42 202.00 112414
14110844 100 22 20311 SIRCHIE FINGER PRINT LAB 0186463—INSUPPLIES 12/01/14 0 112414 137,99
100.22,6210 1411 112414 GLJ8842 137,99 112414
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 12
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
14110845 100 03
100,03.5110
19110846 100 03
100,03,5110
14110847 620 00
620.00.6210
14110848 100 O1
100,01,5110
14110849 100 33
100,3345115
14110850 620 00
620.00.5110
20707 STAN'S FINANCIAL SERVICE 308792COPIER METER READING
1411 112414 GLJB842
20707 STAN'S FINANCIAL SERVICE 308722COPIER METER READING
1411 112414 GLJ8842
20707 STAN'S FINANCIAL SERVICE 308793COPIER METER READING
1411 112414 GLJ8842
20707 STAN'S FINANCIAL SERVICE 30B724COPIER METER READING
1411 112414 GLJ8842
20707 STAN'S FINANCIAL SERVICE 308804COPIER METER READING
1411 112414 GLJ8842
20707 STAN'S FINANCIAL SERVICE 308778INTERNET
1411 112414 GLJ8842
14110851
100
XXXXX
20711 STAPLES ADVANTAGE
803208D2095UPPLIES
100.00.6210
1411
112414
GLJ8842
100,41,6210
1411
112414
GLJ8842
100.04.6210
1411
112414
GLJ8842
100.22.6210
1411
112414
GLJ8842
100,30,6210
1411
112414
GLJ8842
14110852 lU0 00
100.00.6210
14110853
510 32
510.32.6210
14110897 100 04
100.04.6210
14110723 100 33
100.33.5110
14110854 100 22
100.22.5370
14110855 100 22
100.22.5370
14110898 100 22
100.22.5370
14110699 100 46
100.46.5110
8032080209SUPPLIES
20711 STAPLES ADVANTAGE
1411 112414 GLJ8842
20711 STAPLES ADVANTAGE 80320802095UPPLIES
1411 112414 GLJ8892
20711 STAPLES ADVANTAGE 8032171671SUPPLIES
1411 112514 GLJ8857
20714 STATE TREASURER IDOT 41943 CONTRACTURAL SERVICES
1411 112414 GLJ8834
20747 SUNNYSIDE COMPANY 72194 VEHICLE REPAIRS
1411 112514 GLJ6843
20747 SUNNYSIDE COMPANY 173894VEHICLE REPAIRS
1411 112514 GLJ8843
20747 SUNNYSIDE COMPANY 173904CREDIT SUPPLIES
1411 112514 GLJ8857
21535 TONYAN, LUCY FALL 2014 PARKS PROGRAM INSTRUCTOR
1411 112514 GLJ8857
12/O1/14 O 112414 79.92
79.92 112414
12/O1/14 O 112414 1,336.32
1336.32 112414
12/O1/14 O 112414 214.59
214.59 112414
12/O1/14 O 112414 393.32
393.32 112414
12/Ol/14 0 112414 495.00
495.00 112414
12/O1/14 O 112414 179.00
179.00 112414
12/O1/14 O 112414 59.57-
900.70CR 112414
50.98CR 112414
687.67 112414
192.87 112414
11.57 112414
12 /O1/14 O 112414 16.09
18.09 112414
12/O1/14 O 112414 59.57
59.57 112414
12/O1/14 O 112514 167.50
167.50 112514
12/O1/14 O 112914 51997.33
5997.33 112414
12/O1/14 O 112514 245.07
245.07 112514
12/01/14 O 112514 418.75
418.75 112514
12/O1/14 O 112514 40.00-
40.000R 112514
12/O1/14 O 112514 756.00
756.00 112514
14110856 100 22 21538 TOPS IN DOG TRAINING COR 15885 SUPPLIES 12/O1/14 0 112514 299.99
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 13
LIST OF BILLS COUNCIL MEETING 12/1/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOIINT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
100,22#6310 1411 112514 GLJ8843 299,99 112514
14110857 450 00 21877 TYLER TECHNOLOGIES 025-111458FINANCE SOFTWARE 12/O1/14 O 112514 4, 445.7D
450.00.8300 1411 112514 GLJ8843 4445.70 112514
14110858 100 22 22396 ULTRA STROBE COMMUNICATI 11460 RADIO INSTALLATION 12/O1/14 O 112514 99.00
100,22,5370 1411 112514 GLJ8843 99.00 112514
14110859 100 22 22396 ULTRA STROBE COMMUNICATI 11461 RADIO INSTALLATION 12/O1/14 O 112514 99.00
100422,5370 1411 112514 GLJ8843 99.00 112514
19110860 100 22 22396 ULTRA STROBE COMMUNICATI 11507 RADIO INSTALLATION 12/O1/14 O 112514 150.00
100,22,5370 1411 112514 GLJ8843 150.00 112514
14110861 100 22 22396 ULTRA STROBE COMMUNICATI 11504 RADIO INSTALLATION 12/O1/14 O 112514 150.00
10042265370 1411 112514 GLJ8843 150.00 112514
14110862 100 22 22396 ULTRA STROBE COMMUNICATI 11483 REMOVAL OF RADIO 12/Ol/14 O 112514 96.95
100.22.5370 1411 112514 GLJ8843 96.95 112514
14110863 100 22 22396 ULTRA STROBE COMMUNICATI 11491 REMOVAL/INSTALL OF RADIO 12/01/14 O 112514 169.95
100,2245370 1411 112514 GLJ8843 169.95 112514
14110864 510 32 24026 WASTE MANAGEMENT OF WI P 2838727424SLUDGE REMOVAL 12/O1/14 0 112514 71636.29
510.32.5580 1411 112514 GLJ8843 7636.29 112514
14110865 100 33 27030 ZARNOTH BRUSH WORKS INC 0152237-INSUPPLIES 12/O1/14 O 112514 471.50
100.33.5370 1411 112514 GLJ8843 471.50 112514
14110866 100 Al 27765 ZUKOWSKI ROGERS FLOOD & 111119NIPC LEGAL FEES 12/01/14 O 112514 468.00
100.01.5230 1411 112514 GLJ8843 468.00 112514
14110867 100 01 27765 ZUKOWSKI ROGERS FLOOD & 111154CORPORATE 12/01/14 O 112514 51940.00
100.01.5230 1411 112514 GLJ8843 5940.00 112514
14110868 100 01 27765 ZUKOWSKI ROGERS FLOOD & 111203TRAFFIC 12/01/14 0 112514 101641.00
100.01.5230 1411 112514 GLJ8843 10641.00 112514
14110869 740 00 27765 ZUKOWSKI ROGERS FLOOD & 111156SPRINT 12/01/14 O 112514 11740.00
740,00.5230 1411 112514 GLJ8843 1740.00 112514
14110870 740 00 27765 ZUKOWSKI ROGERS FLOOD & 111155PARK VIEW PLAZA 12/01/14 O 3.12514 652.50
740.00,5230 1411 112514 GLJ8843 652.50 112514
14110871 740 00 27765 ZUKOWSKI ROGERS FLOOD & 111157CVS PHARMACY 12/01/14 O 112514 11595.00
740.00.5230 1411 112514 GLJ8843 1595.00 112514
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 388,140.24
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 133,951,66
DATE 12/01/2014 08:08 AM CITY OF MCHENRY PAGE 14
LIST OF SILLS COUNCIL MEETING 12/l/14
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIO➢ DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------
270 MOTOR FUEL TAX FUND 10,183,50
400 RECREATION CENTER FUND 68,990,52
440 CAPITAL IMPROVEMENTS FUND 21314,00
450 CAPITAL EQUIPMENT FUND 4,445.70
510 WATER/SEWER FUND 120,668.40
580 UTILITY IMPROVEMENTS FUND 30e666,25
610 RISK MANAGEMENT FUND 4,659.00
620 INFORMATION TECHNOLOGY FUND 2,939.21
740 RETAINED PERSONNEL ESCROW 9,322,00
w+.: 3881140.24
Office of Human Resources
Vickie Zinanni, Manager
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: December 1, 2014
T0: Honorable Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Director of Finance
Vickie Zinanni, Human Resources Manager
RE: Renewal of Employee Health, Dental, and Vision Insurance Plan for 2015 Plan
Year
ATTACHMENTS:
1. Table A —Medical Plan Quotes
2. Table B — Dental Plan Quotes
3. Table C — Vision Plan Quotes
4. Table D — Health Reimbursement Account Proposal
BACKGROUND/PROCESS:
The City has offered employees the choice of 3 medical plans for the past 5 years — 1) a PPO (Preferred
Provider Option) is a plan that has physician and specialist co -pays, a drug card, and a deductible for
hospitalizations and co-insurance; 2) a PPO with a Health Reimbursement Arrangement (HRA) is a plan
that has a very high deductible with no co -pays, drug card or co-insurance; and, 3) a Health Maintenance
Organization (HMO) is a plan that has physician and specialist co -pays, drug card and no deductible for
hospitalizations or co-insurance. The City has also offered dental and vision insurance.
Annually, the City Administration works through its insurance broker to obtain the most competitive
quotes using the existing plans as a base. Once these quotes are received, the broker works on the city's
behalf to negotiate the lowest possible rates for the various insurance coverage options. The City
Administration then reviews these quotes with the broker and conducts an analysis of various models and
structures the insurance plan.
ANALYSIS:
Health insurance. The City Administration obtained quotes from the market for fully -insured health
plans through our insurance broker as depicted in Table A. Blue Cross/Blue Shield (BC/BS) and United
Healthcare provided competitive quotes. The plan design for United Healthcare was similar in design to
the BCBS plans, however based on input from our broker, it was very likely the company's quotes would
substantially increase in the second year. As a result, the City Administration believes that the BC/BS
plans are the best choice for the renewal year. The broker negotiated an initial increase of over 20%,
down to 13% overall. However, because of the increase in premiums, staff is recommending 2 small
changes to the PPO plan, and one small change to the HRA plan.
The PPO plan currently has a $20/$40 office visit co -pays and an out-of-pocket maximum cost of $1,500
single/$4,500 family. Staff is recommending a change to $30/$50 office visit co -pays and a
$2,500/$7,500 out of pocket maximum. The HRA plan has a deductible of $2,500 for an individual and
$5,000 for family coverage. Currently, the HRA deductible that is met by the employee is set at $800 for
single, $1,050 for single plus one, and $1,300. Staff is recommending an increase of $200 for each tier
changing it to $1,000 for individual, $1250 for single plus one (spouse or one child) and $1,500 for family
coverage. With the current population on the BRA and 100% reimbursement of the excess deductible,
this will save the city $7,600. If the City does not reimburse 100% of the excess deductible, additional
savings will be realized. Staff is recommending no changes to the HMO plan.
For the coming year, staff is recommending approval of the BCBS revised PPO plan, the revised HRA
plan and the renewed HMO plan. During the 2015 plan year, the estimated total BCBS expenses will be
$1,875,714.04 (included in this total is $92,500 for the 100% excess deductible reimbursement on the
HRA plan). This is an approximate $209,847.20, or 12.6%, increase over the previous plan year.
As a point of reference, the City of McHenry has been with BC/BS of Illinois since 2009. Since that
time, we have had a renewal rate as high as 13.649/o and as low as 5.41 %, with an overall average annual
increase of 9.37%.
Dental Insurance. The dental benefit currently offered to City employees is a Guardian Dental PPO
plan. This plan provides for in -network and out -of -network benefits. Staff obtained quotes from the
market for comparable dental PPO plans through our insurance broker as depicted in Table B. The
Guardian renewal quote is 28% higher than current. For the plan year, staff is recommending a switch to
Blue Cross Blue Shield PPO plan. The 2014 estimated total BCBS premiums will be $103,710.24, which
is about $7.236, or 7.5%, higher than last year.
Vision Insurance. Vision Services Plan (VSP) provided a two rate guarantee last year. The 2015
estimated total vision premiums will be $11,152.80, which is the same as last year.
In summary, the combined costs for Health, Dental and Vision Insurance for the 2015 plan year is
$1,990,581.08. Additionally, the City will contribute $674,000 towards Local 150 insurance.
ADDITIONAL INFORMATION:
Health Insurance "Opt Out". In addition to scrutinizing the insurance plan renewals, the City
Administration will be implementing an "Opt Out" program in 2015. This plan will offer a cash incentive
to employees who are able to waive health insurance coverage and reduce the number of dependents on
the plan. This plan is being developed and implemented with no additional cost to the City. It is
estimated the "Opt Out" plan may save the City as much as $21,000 annually.
If the Council concurs with staff recommendations, then a motion should be made to approve: 1)
the revised Blue Cross Blue Shield PPO, and renewed HRA, and renewed HMO plans for health
coverage during the 2015 plan year in the amount of $1,783,214.040 2) The revised in-house
deductibles for the Blue Cross Blue Shield HRA plan for the 2015 plan year in the amount of
392,500. 3) The new BCBS PPO dental plan for the 2015 plan year in the amount of $103,710,240,
4) The renewed VSP vision coverage plan for the 2015 plan year in the amount of $11,152,800 and,
5) The implementation of an "Opt -Out" program for medical insurance coverage.
Table A
City of McHenry
Medical Plan Quotes - Monthly Premium Comparison
2015 Plan Year
Employee Only
Employee + Spouse
Employee + Child(ren)
Family
Estimated Annual Premium
In 11
ar Change from Current
HRA
Employee Only
Employee + Spouse
Employee + Child(ren)
Family
Estimated Annual Premium
Annual Dollar Chanae from Current
Employee Only
Employee + Spouse
Employee + Child(ren)
Family
Estimated Annual Premium
Annual Dollar Change from Current
Count BC/BS
Current
15 $695.58
5 $1,428076
10 $1,343.45
19 $2,076062
$8451613.36
WA
Count BC/BS
Current
7 $528813
9 $1,084.80
2 $1,020602
20 $1,576670
$564,409.80
Count BC/BS
Current
8 $566.08
0 $1,162076
0 $1,093032
5 $1,690000
$155,743.68
$1,565,766.84
$1,783,214.04
$2177447.20
13.89%
City of McHenry
Dental Plan Quotes = Monthly Premium Comparison
2015 Plan Year
Count
Current
Guardian
Guardian
Renewal
Employee Only 36 $34.79 $41.92
Employee + Spouse 24 $71.64 $86.33
Employee + Child(ren) 12 $77.94 $93.91
Family 36 $114479 $138032
TOTAL Estimated Annual Premium
Annual Dollar Change from Current
$96,474.24
$116,249.76
$19,775.52
Option 2
Sun Life
$36.70
$73.25
$79.35
$12 3025
$103,780.80
$7,306.56
Option 3
Assurant
$33.01
$65.67
$80.08
$112.71
$93,395.52I
-$3,078.72
Table C
City of McHenry
Vision Plan Quotes = Monthly Premium Comparison
2015 Plan Year
Count Current
VSP
Employee Only 32 $6.18
Employee + Spouse 25 $9.90
Employee + Child(ren) 6 $10.10
Family 26 $16.29
TOTAL Estimated Annual Premium $11,152.80
Annual Dollar Change from Current
We D
City of McHenry
Health Reimbursement Accounts
2015 Plan Year
Employee Only
Employee Plus One
Family
TOTAL Estimated Annual Premium
Annual Dollar Change from Current
Count Current
Reimbursment
7 $1,700M
10 $1,050M
21 $3,700000
$100,100.00
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: November 25, 2014
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: 1. November 3, 2014 Finance &Personnel Committee Meeting Minutes
2. November 10, 2014 Finance &Personnel Committee Meeting Minutes
3. Property Tax Rates and Amounts by Government Entity — Resident (2013)
4. 2014 Property Tax Levy Resolution
Approximately 55.7% of the FY14/15 budgeted General Fund Revenues are derived from Sales
Tax, Income Tax and Property Tax receipts with the remaining approximate 44.3% coming from
such sources as miscellaneous other intergovernmental taxes, grants, franchise fees, licenses
and permits, fines and forfeitures, and charges for services.
As Council is well aware, McHenry has faced a number of challenges during the last decade that
resulted in annual budgets that relied on substantial contributions from the General Fund Fund
Balance for the creation of a "balanced budget". In fact, from the end of FY02/03 until the end
of FY09/10 the City's General Fund Fund Balance decreased from $5,980,951 to $2,511,330, a
reduction of just over 58%. The FY09/10 General Fund Fund Balance of $2,511,330 represented
just 16% of total expenditures for that fiscal year — 4% under the City's minimum Fund Reserve
Policy identifying that "The City shall maintain an unreserved fund balance in the General Fund
equal to 20% expenditures budgeted for the fiscal year". Adding to this, the start of the
economic recession placed additional stress on the City's budget because of declines in Income
Tax and Sales Tax receipts and declines in the housing market resulting in limited new Property
Tax revenues.
During this time, the City was able to limit expenditures through a number of cost -reduction
measures that included a 15.8% reduction in the full-time workforce (from 133 FTE to 112 FTE);
reductions in supplies and contractual services; the elimination of travel and training; limited
increases for non -collective bargaining unit employees and concessions in collective bargaining
unit contracts; and, the deferral of capital equipment (vehicles, computers, etc.) and capital
improvement (public facilities, local roadways, etc.).
In January of 2011, after three (3) successive fiscal years of declining Sales Tax and Income Tax
revenues, and after the announcement by WalMart that they would be relocating out of
McHenry, the City of McHenry adopted a .5% local sales tax in an effort to generate additional
General Fund Revenue to fund annual operating expenditures and, more importantly, to
rebuild the General Fund Fund Balance and begin to address the extensive list of capital
improvement and capital equipment projects that are included in the 5-Year Capital
Improvement Program (CIP). In the subsequent fiscal years — FY12/13, FY13/14 and FY14/15 —
the City maintained a "flat" property tax rate to be mindful of the economic conditions for
property owners.
Due to additional revenues generated through the local sales tax, as well as increases in annual
Income Tax and regular Sales Tax receipts, the City has been successful in rebuilding the
General Fund Fund Balance to ensure an appropriate operational reserve, as well as to be able
to begin to implement important Capital Improvement and Capital Equipment projects
contained in the Capital Improvement Program (CIP) document (both deferred and new). The
CIP details more than $60 million in Capital projects, including a nearly $39 million Local Street
Program.
While higher than anticipated Income Tax and Sales Tax revenues have been realized during the
last three (3) years, these sources remain susceptible to a fluctuating economy and, as such, the
revenues derived from them are budgeted conservatively each year. As such, due to known
increases in annual operating costs (e.g., wages and benefits, supplies, contractual, etc.), more
stable annual operating revenues must be identified to ensure the development of a "balanced
budget" document.
Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to
the Property Tax Extension Limitation Law, or PTELL - which limits increases to residents'
property taxes by preventing a local government's property tax levy from growing at a faster
pace than the rate of inflation, or 5%, whichever is less - the City has continued to follow PTELL
for establishing the property tax levy. In fact, as identified earlier, over the past three (3) years
(2011, 2012, 2013) the City has chosen to maintain a flat property tax levy request at the
amount requested in 2010.
Looking ahead to the FY15/16 Budget the City Administration has already identified more than
$400,000 operational expenditures increases (collective bargaining agreements, Police Pension
contribution increases, employee health insurance increases) over the current FY14/15 Budget.
These figures are preliminary but are provided as examples of known increases for the FY15/16
Budget.
In an effort to be able to address some of the issues identified above the City Administration is
recommending an increase in the City's property tax levy from $4,761,635 in 2013 to the PTELL
amount of $4,850,335. This represents an increase of $88,700 or 1.9% (1.5% inflationary and
4% new construction). The amount of this requested increase obviously does not cover the
increased expenditure amounts that are anticipated in FY15/16 and, as such, other revenues
and/or the use of the General Fund Fund Balance will be required.
Based on the above information, it is estimated that the owner of a home valued at $200,000 in
the city of McHenry would pay an additional $26.58 per year in taxes to the municipality. This
increase does take into consideration the estimated decline in Equalized Assessed Value (EAV).
When the EAV declines the tax rates must go up in order to fully fund the property tax levy
because the same amount of money needs to be collected across the new lower values. This
increase is reflective of the proposed municipal rate increase and the potential EAV decline, but
does not take into consideration actions taken by the other taxing jurisdictions that comprise
the total property tax bill. As can be seen in the attached information, in 2013 that portion of a
resident's tax bill directed to the City of McHenry was only 6.85% of the total amount.
Annually, prior to the end of the calendar year, the City must provide the amounts required for
the property tax levy so that the funds generated through this revenue mechanism will become
available during the 2015/2016 fiscal year. The levy request must be approved by the City
Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 30th
in 2014). With this date as a target, the 2014 Property Tax Resolution indicating the levy
amount and Public Hearing is being presented to City Council on December 15t and, upon
adoption of the resolution, the Property Tax Levy Public Hearing and consideration/adoption of
the levy amount will take place at the December 15, 2014 City Council meeting.
Attached for your consideration is the 2014 Property Tax Resolution and establishing a date of
December 15, 2014 as the date of a Public Hearing and consideration of the 2014 Property Tax
Levy ordinance. Again, the resolution under consideration by Council on December 15t does not
establish the tax levy it only establishes the Public Hearing date and the date on which the final
levy amount will be adopted by ordinance.
Recommendation:
The Finance &Personnel Committee met on November 3, 2014 and November 10, 2014 and
unanimously approved forwarding a request to the City Council to 1) approve the attached
Resolution setting the levy request for 2014 (collected in 2015) at $4,850,335, and 2) establish
the date of Monday, December 15, 2014 as the date to conduct a public hearing and consider
approval of the 2014 property tax levy.
FINANCE AND PERSONNEL COMMITTEE MEETING
Monday, November 3, 2014
Aldermen's Conference Room, 6930 p.m.
In Attendance: Committee Members: Chairman Alderman Wimmer, Alderman Condon
and Alderman Schaefer. Absent: None.
Also in Attendance: Mayor Low, City Administrator Morefield, Director of Finance Lynch and
City Clerk Jones.
Also in Attendance: Scott Curry
Emily Coleman, Northwest Herald
Chairman Alderman Wimmer called the meeting to order at 6:40 p.m.
Public Input
Mr. Scott Curry addressed the Committee regarding the proposed increase to the 2014 Property
Tax Levy. He expressed his concerns that the Administrator and the Council are not mindful of
the present economic climate if they could consider an increase.
Alderman Condon arrived at 6:43 pm. She apologized and informed the Committee that she was
in another meeting previous to this meeting.
Mr. Curry continued. He noted that when a tax levy increase was proposed early this year the
Council denied the motion by a vote of 6 to 1. Once again consideration is being given to
increasing the tax levy and the burden on already overburdened taxpayers in the community. He
requested that serious consideration be given by the Committee members and Council that the
tax levy remain flat again this year.
Discussion Re�ardin� Consideration of a Recommendation
to Increase the 2014 Property Tax Levy by 1.9%, or $884700, and Direction
to Forward the Recommendation to the Full City Council
City Administrator Morefield informed the Committee that as a "Home Rule" community the
City of McHenry is no longer subject to the Property Tax Extension Limit Law (PTELL), which
limits increases to residents' property taxes by preventing a local government's property tax levy
from growing at a faster pace than the rate of inflation, or 5%, whichever is less. Despite this
authority, the City of McHenry to date has chosen to set the property tax levy as if it was subject
to the PTELL limitation. In an effort to be responsive to the economy, the City selected to leave
the tax levy flat over the past three budget years.
Annually, prior to the end of the calendar year, the City must provide the amounts required for
the property tax levy so the funds generated through this revenue mechanism will become
available during the 2015/2016 fiscal year. The levy request must be approved by the Council
and submitted to the McHenry County Clerk by the last Tuesday in December, which is
December 30, 2014. With this date in mind, the schedule is to present the 2014 Property Tax
Resolution indicating the levy amount and Public Hearing date to Council at the meeting
Finance and Personnel Committee Meeting
November 3, 2014
Page 2
scheduled on December 1, 2014, and then hold the Property Tax Levy Public Hearing and
adoption of the levy amount at the December 15, 2014 Council meeting.
Maintaining the flat levy during the last three fiscal years has resulted in a total of $659,038 less
revenues. Contributors to the increases in the General Fund include the general cost of goods and
services paid through the General Fund, personnel costs (wages, IMRF contributions and
insurance) and required contributions to the Police Pension Fund. In order to fill the gap, the City
has significantly reduced expenditures in capital improvements (local roads, vehicle/equipment
replacement, technology, facility maintenance, etc.) and operating expenses.
For the 2013 Levy, City Administration recommended a 5% increase to cover a portion of the
NISRA dues, the increase in Police Pension required funding and required ADA improvements
to various City parks and facilities. The City Administration also offered alternatives to the 5%
increase in an effort to be conservative, yet still offset part of the increasing operating expenses.
Council ultimately decided to retain the flat, or equal to the previous year, tax levy for a third
consecutive year. Council determined that due to the continuing economic climate the increase
would be a tax burden to McHenry residents. By leaving the levy flat, the corporate portion (to
the General Fund) of the levy had to be reduced by $93,500 in order to cover the required Police
Pension funding.
� City Staff continues to work to reduce operating and capital expenditures while maintaining the
high quality programs and services sought by residents. Yet certain operational costs continue to
rise and there are significant capital projects that need to be addressed by the municipality.
Therefore, the City Administrator is recommending an increase in the City's property tax levy by
1.9%, an increase of $88,700, in 2014.
It is estimated that the owner of a home valued at $200,000 in the City of McHenry would pay an
additional $25.58 per year in taxes to Lite municipality if the proposed increase in the tax levy is
approved. This amount is reflective of the proposed municipal rate increase and the potential
Equalized Assessed Value (EAV) decline, but does not take into consideration actions taken by
other taxing jurisdictions that comprise the total property tax bill.
City Administrator More -Field noted that in 2013 that portion of a resident's tax bill directed to
the City of McHenry was only 6.85% of the total tax bill.
City Administration, based on the information presented, is seeking a recommendation from the
Finance and Personnel Committee proposing an increase to the 2014 Property Tax Levy from
$4,761,635, collected in 2013, to $4,850,335, to be collected in 2014.
Alderman Schaefer noted that with the exception of the City's levy, levy amounts of other taxing
bodies appear to be going down. Director of Finance Lynch stated that while it is difficult to
predict what the other taxing bodies are going to do, it is unlikely that their levy will decrease.
Finance and Personnel Committee Meeting
November 3, 2014
Page 3
Alderman Schaefer suggested breaking off NISRA and addressing it as a separate fund. Director
of Finance Lynch stated that the City would still be collecting the funds so it would not matter if
NISRA is addressed as a separate line item.
Alderman Condon stated she is concerned that Staff is working extremely hard due to the City
consolidating positions and still maintaining a high level of service. She opined it is not
appropriate to continue to expect Staff to work as hard as they have been over the last few years.
Alderman Condon expressed concerns about job safety as well.
City Administrator Morefield expressed his concerns regarding the Capital Improvement
Program.
Deputy City Administrator Martin arrived at 6:58 pm.
Chairman Alderman Wimmer opined that it is nearly 7:00 pm and apparently there are numerous
issues to address concerning this topic. He suggested another meeting of the Finance and
Personnel Committee be scheduled for later in the week or early next week. A brief discussion
ensued.
City Administrator Morefield stated that he would ascertain when the' members of the Finance
i and Personnel Committee were available either later in the week or early next week and post a
notice.
Adjournment
Motion by Condon, seconded by Schaefer, to adjourn the meeting at 6:59 pm.
Aye: Condon, Schaefer, Wimmer
Nay: None.
Absent: None.
Motion carried.
Respectfully submitted,
Richard W. Wimme� Chairman
FINANCE AND PERSONNEL COMMITTEE
4:00 PM, Monday, November 10, 2014
Aldermen's Conference Room
Call to Order
Chairman Alderman Wimmer called the meeting of the Finance and Personnel Committee to order at 4:10
PM. Other committee members present: Alderman Geri Condon, Alderman Jeffrey Schaefer. Also in
attendance: Mayor Susan Low, City Administrator Derik Morefield, Deputy City Administrators Martin
and Hobson, Finance Director Carolyn Lynch, and Executive Assistant Marci Geraghty
Public Attendance: Scott Curry, 5802 Amherst Court, McHenry, IL, 60050
Public Input
Mr. Scott Curry addressed the committee regarding his concerns about the proposed 1.9% increase to the
city's tax levy and expressed that in his opinion the city should address the real problem of business
retention. Replying to Mr. Curry's comments, Alderman Condon stated economic development is a
priority of the city; we are controlling things we can control however we cannot control how a business is
operated or make people shop there. Alderman Condon added the city has no recourse when it comes to
paying for statutory and contractual obligations that require local funding.
Discussion on proposed 1.9% or $88,700 increase to 2014 Property Tax Levy
Chairman Alderman Wimmer stated the purpose of the meeting was to continue the discussion regarding
a proposal to increase the 2014 property tax levy by 1.9% or $88,700. Chairman Wimmer gave the floor
to City Administrator Morefield.
Mr. Morefield presented a spreadsheet depicting the 2014 Property Tax breakdown by government unit
based on a home valued at $200,000 noting the City of McHenry is only 7.15% of the total taxed amount.
The proposed increase would amount to an additional $26.58 per year in taxes for the owner of the same
home.
Mr. Morefield explained the city's property tax levy has remained frozen or flat for past three budget
years. In those years the city did not take advantage of the PTELL -limited inflationary increases on
property taxes — which would have resulted in a total of $659,038 in additional revenue. During the same
period (2011, 2012, 2013) and in spite of reductions in personnel and capital equipment expenditures, the
city's general fund budget has gradually increased for various reasons such as the general cost of goods
and services, personnel wage increases for three collective bargaining units, and employee insurance to
name a few.
An overview of cost reductions in the General Fund from 2007-2014 was presented. Mr. Morefield stated
during this time the city reduced the number of full time employees from 154 to 133; annually began
refunding MFT Bonds for a savings of $100,000 per year; and, reduced expenditures in supplies, training,
travel, and overtime. In addition capital equipment expenditures for vehicles, equipment, etc were frozen
from 2007-2010 and non -union employees received no step increases for four consecutive years.
At this time, the estimated increase to the FY 2015/16 budget is $402,149. Looking ahead in the budget
process for FY 2015/16, Mr. Morefield said he is concerned about the city's ability to fund much needed
street improvements; anticipated contractual increases in Unit 1, Unit II, and Local 150 wages; employee
health insurance; police pension contributions, mandated ADA improvements to city parks and facilities,
and 20% local match obligations for STP grant funding. He is also concerned about maintaining the
conservative police and public works vehicle replacement program that was re -implemented. Mr.
Morefield concluded by stating to maintain a flat tax, the city will most likely be forced to reduce CIP
expenditures.
Chairman Wimmer opened the floor for questions.
Alderman Schaefer asked if MFT funds can be used to pay for STP road programs. Mr. Morefield
answered yes however it is not recommended and explained the amount of MFT dollars the city receives
has been trending down. Using MFT dollars to fund STP programs will reduce the amount available to
pay for road salt, annual infrastructure maintenance, and services provided to city residents.
Alderman Condon asked if potential increase in union wages was included in the information provided to
the committee. Mr. Morefield said Unit II was negotiated this year and is included in the information
however Unit 1 and Local 150 contract negotiations will begin next year.
Alderman Condon asked if budgeted expenditures for park improvements are mandated by the state or
federal governments. Mr. Morefield said yes, an accessibility compliance audit was performed and
requires the city to make approximately $100,000 in ADA improvements of which $20,000 is included in
this year's budget. Deputy City Administrator Hobson added there is no deadline to complete the
improvements however the city must prove it is making progress to complete the goal.
Alderman Schafer made a motion, seconded by Aldernan Condon to send the proposed 1.9% increase to
the city's tax levy to the full City Council for consideration within the timeframe mandated by state
statute.
Aye: Schaefer, Condon, Wimmer
Nay: one
Absent: None
Motion carried
Finance Director Lynch stated the proposed levy will be presented to the City Council on December 1S`
and a public hearing will be held on December 15
Adjournment
Alderman Condon made a motion, seconded by Alderman Schaefer to adjourn the meeting.
Aye: Condon, Schaefer, Wimmer
Nay: None
Absent: None
Motion carried
The meeting was adjourned at 4:45 PM.
Respectfully submitted,
Alderman Richard V. Wimmer
City of McHenry
2013 Property Taxes on $200,000 Home
By Government Unit
2013 Tax Percent
Government Unit Rate Amount of Total
McHenry County $10096045 $730,70 8.91%
McHenry Co. Conservation 0.274794 183.20 2.23%
MCC College District 0.430644 287.10 3.50%
School Dist. #15 5,448558 3632.37 44.29%
School Dist. #156 20704403 1802.94 21.98%
McHenry Fire District 00592679 395.12 4.82%
McHenry Library 0,367300 244.87 2.99%
McHenry Twnshp. 00191260 127.51 1.55%
McHenry Twnshp. Rd. & Br. 0,353710 235.81 2.88%
McHenry City 0.843327 562.22 6.85%
$12,302720 $8,201,84 100000%
Resolution
R-14-
Resolution determining the amount of funds to be levied for the
2014 Tax Year through real estate taxes for the
City of McHenry, McHenry County, Illinois
WHEREAS, the City of McHenry has historically levied taxes for the purpose
of conducting City business for its residents and local businesses; and
WHEREAS, the City of McHenry has worked diligently on behalf of its
residents and local businesses to reduce expenditures while attempting to
provide the same high quality of programs and services; and
WHEREAS, the City of McHenry has, for the past three years (2011, 2012
and 2013), forgone an increase in the property tax levy thereby keeping proposed
levy amounts equal to the amount approved in 2010; and
WHEREAS, the City of McHenry is proposing an increase in the proposed
levy amount from $4,761,635 collected in 2013 to $4,850,335 to be collected in
2014, and
WHEREAS, a Public Hearing will be held on December 15, 2014 at 7:00 p.m.
at which date and time persons will have an opportunity to comment on said
proposed levy; and
WHEREAS, notice shall be posted at the McHenry Municipal Center
notifying the general public of the Public Hearing.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of McHenry, McHenry County, Illinois go on record establishing the date and
time, December 15, 2013 at 7:00 p.m., for Public Hearing to consider the
proposed 2014 tax levy in the amount of $4,850,335.
Passed an approved this 15t Day of December, 2014.
Voting Aye:
Voting Nay:
Not Voting:
Abstaining:
Absent:
APPROVE:
Mayor
ATTEST:
City Clerk